2                                                   22 July 2021

HUTT CITY COUNCIL

 

            Komiti Kaupapa Taiao

Climate Change and Sustainability Committee

 

Minutes of a meeting held in the Council Chambers, 2nd Floor, 30 Laings Road
Lower Hutt on

 Thursday 22 July 2021 commencing at 2.00pm

 

 

 

PRESENT:

Cr J Briggs (Chair)

Mayor C Barry

 

Cr K Brown

Cr S Edwards

 

Deputy Mayor T Lewis

Cr A Mitchell

 

Cr S Rasheed (Deputy Chair)

Cr N Shaw

 

APOLOGIES:                  There were no apologies.

 

IN ATTENDANCE:       Cr B Dyer (part meeting)

Ms A Blackshaw, Director Neighbourhoods and Communities (part meeting)

Mr K Puketapu-Dentice, Director Economy and Development  (part meeting)

Mr J Gloag, Head of Transport (part meeting)

Mr N Parkin, Contracts Officer (part meeting)

Mr J Scherzer, Head of Climate Change and Solid Waste

Mr D Burt, Senior Advisor, Climate and Sustainability (part meeting)

Mr J Frericks, Ecology/Horticulture Advisor (part meeting)

Mr C Agate, Traffic Engineer (part meeting)
Mr M James, Project Manager
(part meeting)

Mr D Uppal, Solid Waste Manager (part meeting)

Ms C Ellis, Head of Chief Executive’s Office (part meeting)

Ms J Randall, Democracy Advisor

PUBLIC BUSINESS

 

OPENING FORMALITIES – KARAKIA TIMATANGA

 

1.       APOLOGIES 

 There were no apologies.

 

2.       PUBLIC COMMENT

Comments are recorded under the item to which they relate.

 

 

 

3.       Presentations    

 

Presentation by a Representative of Mainland Island Restoration Operation (MIRO)

Mr Parker Jones, a representative of MIRO, elaborated on the conservation work undertaken by MIRO. He advised MIRO helped control possums, rats and mustelids in the Northern Forest and round the Parangarahu Lakes. MIRO had planted over 30,000 trees round the lakes, erected fencing and put up signs. It had joined with ERAT (Educating Residents About Trapping) to provide traps throughout Eastbourne and the bays. He further advised MIRO volunteers helped protect the endangered banded dotterel, resulting in an increase in nesting success from 3% to 53%. He noted banded dotterels did not attract the funding that other endangered New Zealand birds received.  He thanked members for the funding MIRO had received from Council.

     

4.       CONFLICT OF INTEREST DECLARATIONS     

There were no conflict of interest declarations.

5.       Recommendations to Council - Te Kaunihera o Te Awa Kairangi -
10 August 2021

a)

Update on Council's climate change work (21/1022)

 

The Head of Climate Change and Solid Waste elaborated on the report. He advised officers were working towards a 50% reduction in Council’s emissions by 2030 in line with the Paris Agreement on Climate Change.

In response to a question from a member, the Contracts Officer explained that LED lighting did not emit light in an upward direction so would not require shields to prevent upward light spill. He noted Council’s LED light spill was compliant with Council’s District Plan and the M30 guidelines for road lighting design from Waka Kotahi.

In response to questions from members, the Head of Climate Change and Solid Waste acknowledged the Silverstream Landfill would continue to emit methane even without the input of green waste since the flare would not be able to capture it all. He said food waste and demolition waste would need to be reduced to create future emissions reductions. He added that the emissions created when transporting green waste for composting would be reduced once the fleet was electrified.

 

 

 

 

ReCOMMENDed: (Cr Briggs/Cr Edwards)                      Minute No. CCASC 21301

“That the Committee recommends that Council:

(1)        notes the update on various climate change work streams; and

(2)        adopts the interim Carbon Reduction and Climate Resilience Plan, subject to the completion of editorial and design work on the document (see Appendix 1 attached to the report).”

 

b)

Landfill Fee Exemptions for Charities (21/1066)

 

Speaking under public comment, Ms Joyce Lockyer, a representative of the Wainuiomata Pioneer Church Preservation Society (the Society), expressed concern that the Society might lose its access to landfill fee exemptions. She advised the Society had relied on the landfill during the restoration and continued to require it for the monthly removal of noxious weeds from the Pioneer Church site on Coast Road. She urged Council to take into consideration that the Society was a local initiative, made an ongoing contribution to the community and relied on donations and occasional church hire fees. She asked for the Society’s landfill fee exemption to continue.

 

Speaking under public comment, Ms Linda Olsen, a representative of the Wainuiomata Marae (the Marae), asked for the Marae landfill fee exemption to continue. She explained the Marae suffered significant amounts of rubbish blowing in from the nearby rugby league clubrooms. She noted the removal of the landfill fee exemption would make it more difficult for the Marae to keep its land clean and tidy.

In response to questions from members, the Head of Climate Change and Solid Waste elaborated on the report. He advised the eligibilty criteria recommended by officers in the report aligned with Council’s priorities and addressed illegal dumping. He said there was no data held by officers on instances of the current system being abused. He suggested that members consider which community groups should be included for fee exemptions. He confirmed that once the needs of marae were assessed a free recycling service could be considered.

In response to questions from members, the Strategic Advisor confirmed a report on kerbside recycling for community groups would be reported to the Policy, Finance and Strategy Committtee for its consideration  in September 2021.

The Chair noted it was important to thoroughly consider disparity issues and the amount of waste going to landfill. He requested guidance from officers so that all considerations were addressed before criteria for landfill fee exemptions were decided. He requested that members send any criteria they wanted considered as part of the Policy, to himself or the relevant officers. He recommended the item be laid on the table for a future meeting.

 

ReSOLVed: (Cr Briggs/Cr Rasheed)                       Minute No. CCASC 21302

“That in accordance with Standing Order 25.2 (d) the item of business lie on the table until the next Climate Change and Sustainability Committee meeting to be held on 23 September 2021 to allow officers time to provide clearer guidance on the matter.”

 

c)

Options Regarding a New Cleanfill (21/1077)

 

Speaking under public comment, Mr David Smith expressed concern that Council might consider allowing a private operator to open a cleanfill in Lower Hutt. He highlighted that Council might have little control over the type of material deposited. He urged Council to work with other councils in the region and with central government to find a suitable site.

 

Speaking under public comment, Ms Sally Ann Moffatt, a representative of the Community Liaison Group for the Wainuiomata Landfill, commended officers on the report and their recommendations.  She said if Council did work with others to find a cleanfill site in Wainuiomata, the Community Liaison Group would request a collaborative role in the discussions.

 

The Head of Climate Change and Solid Waste elaborated on the report.

 

In response to questions from members, the Head of Climate Change and Solid Waste confirmed that if private operators opened a cleanfill, Council would not be able to restrict where the fill came from. He noted there were a number of criteria to be assessed when considering a suitable site for a new cleanfill including significant natural areas, access and capacity. He agreed two potential cleanfill sites investigated had met some of Council’s criteria and could be kept as future options. He cautioned this could disincentivise proposals from the private sector.

 

Mayor Barry foreshadowed a consequential motion.

 

 

ReCOMMENDEd: (Cr Briggs/Cr Brown)  Minute No. CCASC 21303

“That the committee recommends that Council:

(1)   notes that Council’s cleanfill at 130 Coast Road will close by no later than June 2022;

(2)   notes the report ‘Lower Hutt cleanfill demand and future site analysis’ from July 2021, prepared by Tonkin and Taylor, which considered the demand for a cleanfill, and potential sites for a future cleanfill on land owned by Council;

(3)   notes that the analysis found that most sites that were assessed are unsuitable for a cleanfill, and while two sites appear to have technical potential, officers consider that they are unlikely to be suitable due to other limitations;

(4)   agrees that Hutt City Council will not pursue the establishment of a replacement cleanfill on any current Council-owned land;

(5)   notes that there will be ongoing demand for a cleanfill facility in the Hutt Valley, particularly due to high levels of residential and commercial construction;

(6)   notes that the absence of a cleanfill facility may have a range of adverse impacts, including increased development costs, and increased difficulty to reduce carbon emissions (eg due to increased transport emissions, and unrealised opportunities associated with the diversion and reuse of materials, such as crushed concrete and aggregate); and

(7)   notes that Council officers plan to work with any relevant parties to identify and investigate a replacement site for a cleanfill to service the Hutt Valley.”

 

Mayor Barry noted the closed Wainuiomata Landfill was a significant methane emitter. He advised there was an opportunity for external funding from government agencies to help with remediation costs. He asked officers to consult with the rifle range group before any decision on the site was made.

 

CONSEQUENTIAL MOTION

 

 

ReCOMMENDED: (Mayor Barry/Cr Brown)        Minute No. CCASC 21304

“That the Committee recommends that Council:

 

(1)     requests officers to report back to Council on options to suspend any current or future planned activity on the site of the old Wainuiomata Landfill, and consults with any affected parties; and

 

(2)     requests officers to report back to Council on options to remediate the Wainuiomata Landfill site and minimise or offset its ongoing carbon impact.”

 

Cr Edward abstained from voting on the above matter.

 

6.

Kerbside Rubbish and Recycling Implementation Project (21/1039)

Report No. CCASC2021/3/180 by the Strategic Advisor

 

Speaking under public comment Mr Bob Davies expressed frustration with the bin lid latches on Council’s new rubbish and recycling bins. He advised they did not hold lids shut if bins were blown over. He requested the latches be replaced with more effective catches.

The Strategic Advisor elaborated on the report. He advised 99.75% of bins had been delivered and the final bins would be delivered by the following weekend. He acknowledged the delivery had taken longer than expected, mainly due to the late delivery of the bins overlapping the period when bins were being delivered.

In response to a question from a member, the Strategic Advisor and the Head of Climate Change and Solid Waste advised bin lid latches were made to be loose fitting so that rubbish and recycling could fall into the trucks. They added that bin inspectors would be reminding residents to latch their bins and to not put them out for collection in windy suburbs when only quarter full.

The Chair requested that members send any questions on the kerbside rubbish and recycling implementation to the Elected Members email address and officers would respond.

 

Resolved: (Cr Briggs/Cr Brown)                                         Minute No. CCASC 21305

“That the Committee receives and notes the report.”

 

Mayor Barry left the meeting at 4.10pm and re-joined the meeting at 4.11pm.
Cr Brown left the meeting at 4.10pm and re-joined the meeting at 4.12pm.

7.

Whaitua Te Whanganui-a-Tara Committee Update (21/1071)

Report No. CCASC2021/3/93 by the Senior Advisor Sustainability and Resilience

 

The Senior Advisor Sustainability and Resilience advised that the timeline for completion of the Whaitua Implementation Plan (WIP) had the following changes since the report was written:

§  19 August: Final Whaitua Committee meeting to make any changes to the draft from feedback received.

§  Date to be confirmed (September or October): Greater Wellington Regional Council receive Final WIP (pending design and publication).

§  Date to be confirmed:  Joint GWRC/WCC/HCC/UHCC, mana whenua WIP launch event.

The Chair requested that members send any questions on the Whaitua Te Whanganui-a-Tara Committee to the Elected Members email address so that officers could respond.

 

Resolved: (Cr Briggs/Deputy Mayor Lewis)                      Minute No. CCASC 21306

“That the Committee receives and notes the report.”

8.

Update on Council's Solid Waste and Waste Minimisation Work (21/1024)

Report No. CCASC2021/3/165 by the Head of Climate and Solid Waste

 

Resolved: (Cr Briggs/Cr Mitchell)                                      Minute No. CCASC 21307

“That the Committee receives and notes the update on various solid waste management and minimisation work streams.”

 

9.

Committee Work Programme (21/985)

Report No. CCASC2021/3/168 by the Head of Climate and Solid Waste

 

The Chair requested that members send requests to the Chair or to relevant officers for any other items or information they would like discussed at future meetings of the Committee.

 

Resolved: (Cr Briggs/Cr Mitchell)                                      Minute No. CCASC 21308

“That the Committee agrees to the proposed work programme shown in Table 1 contained within the report.”

10.     Information Item

 

Updates on Council's Biodiversity Action (21/1065)

Report No. CCASC2021/3/95 by the Ecology/Horticulture Advisor

 

Resolved: (Cr Briggs/Deputy Mayor Lewis)            Minute No. CCASC 21309

“That in accordance with Standing Order 25.2 (c) the item be discussed at the Climate Change and Sustainability Committee meeting to be held on 23 September 2021.”

     

11.     QUESTIONS   

There were no questions.

 

CLOSING FORMALITIES – KARAKIA WHAKAMUTUNGA

 

There being no further business the Chair declared the meeting closed at 4.14 pm.

 

 

 

 

 

J Briggs

CHAIR

 

 

 

 

CONFIRMED as a true and correct record

Dated this 10th day of August 2021