Poari Hapori o Wainuiomata|Wainuiomata Community Board


Minutes of a meeting held in the Wainuiomata Library, Queen Street, Wainuiomata

 Wednesday 30 June 2021 commencing at 6.30pm




Mr G Tupou (Chair)

Ms D McKinley (Deputy Chair)


Mr T Stallworth

Mr G Sue


Ms S Tuala-Le’afa

Mrs J Winterburn


Cr K Brown



APOLOGIES:                  There were no apologies.


IN ATTENDANCE:       Mayor Barry (part meeting)

                                          Cr B Dyer (part meeting)

                                          Cr J Briggs

Ms H Oram, Director, Environment and Sustainability

Mr T Kimbrell, Parks, Reserves and Recreation Planner (part meeting)

                                          Ms T Lealofi, Democracy Advisor






1.       APOLOGIES 

          There were no apologies.


Speaking under public comment, Ms S Moffat expressed concern regarding the three minute time limit to speak under public comment. She said this was insufficient for residents to express concern regarding complex issues arising in the community.


Speaking under public comment, Mr P McDonald expressed disappointment that a second road access in Wainuiomata was not included in Council’s Long Term Plan 2021-2031. He expressed frustration that the Wainuiomata Community Board (the Board) did not advocate to address the issue.


In response to a question from a member, Mr McDonald said the road would be beneficial for emergency reasons.  He expressed concern regarding the housing development on Wise Street and asked the Board if Council would be installing bus stops in the area.


The Chair noted that he would seek information from officers regarding public transport in the area.


Speaking under public comment, Ms P Innis expressed concern regarding the internet connection in rural areas including Moores Valley and Rimutaka Forest.  She said this would cause problems for emergency calls due to the weak internet connection.


The Deputy Chair said she would liaise with Ms Innis to discuss the matter further.



Mayor's Address

The Mayor read out his Mayoral Statement attached as pages 6-7 of the minutes.



Presentation by Local Councillor from Greater Wellington Regional Council (GWRC)

Cr Josh van Lier was an apology for the meeting.



Presentation on Climate Change Co-design Project

The Director Environment and Sustainability provided a verbal update on the project. She explained Council was using a co-design approach to help the city adapt to climate change impacts and a transition to carbon zero. She noted the project involved working with communities to identify design solutions. She said the lead group had been drawn from a range of demographics across the community to engage with their communities and further inform the plan. She highlighted that a framework for a Council-wide Carbon Reduction Plan was expected soon. She advised a city-wide Carbon Reduction Plan would be complete by the end of 2021.


Presentation by Acting Out NZ Inc

Mr Jeremy Yuile provided a brief update on the funds received from the Board’s community engagement fund. He noted the purchase of musical items to assist students in preparation for events. He noted the extensive engagement with the local community through the Wainuiomata Christmas parades and carols.

In response to a question from a member, Mr Yuile said the key purpose of the initiative was to build confidence in students. He thanked the Board for its support.


Presentation on Whanau Ora Trust

Mr Nathan Waitai was an apology for the meeting. A letter of appreciation from the Whanau Ora Trust was tabled at the meeting attached as pages 8 to 11 of the minutes.



Presentation by Nourish Trust

Ms Turner outlined the history of Nourish Trust. She said they would prepare Christmas hampers for low-income families during the Christmas period. She noted the significant increase over the years. She explained the logistic process prior to the delivery date.

In response to a question from a member, Ms Turner noted that funding was the biggest challenge. She said without funding and the support of the community, Nourish Trust would not be able to deliver the Christmas Hampers.

Members commended the Trust’s members for their hard work.


          There were no conflict of interest declarations.

10.     Minutes

Resolved: (Mr Tupou/Mr Stallworth)                                     Minute No. WCB 21301

“That the minutes of the meeting of the Wainuiomata Community Board held on Wednesday, 14 April 2021, be confirmed as a true and correct record.”



Upper Fitzherbert Road Local Purpose Reserve (Road) Easement (21/878)

Report No. WCB2021/3/132 by the Parks, Reserves and Recreation Planner


The Parks, Reserves and Recreation Planner elaborated on the report.

Mr Sue asked that officers report back to the Board once residents had been notified in regard to stage two of the easement.


Resolved: (Mr Tupou/Ms McKinley)                                         Minute No. WCB 21302

“That the Board:

(1)   notes that the land was vested to Council in DP78964 as Local Purpose Reserve for the purpose of a road;

(2)   notes that all costs for the development of the road and maintenance of such will lie with the applicant;

(3)   notes that granting the easement is consistent with s48 of the Reserves Act 1977;

(4)   agrees to release public notice for the stage two easement of Upper Fitzherbert Road Local Purpose Reserve (Road) pursuant to s119 and s120 of the Reserves Act 1977; and

(5)   approves a temporary easement required for stage one of the Upper Fitzherbert Road development.”

For the reason that to grant easement over Lot 3 DP 78964 provides the applicant with the ability to subdivide the adjacent land and develop a road at no cost to Council.


Community Engagement Fund Round Two 2020-2021 (21/873)

Memorandum dated 3 June 2021 by the Community Advisor Funding and Community Contracts


Resolved: (Mr Tupou/Mr Sue)                                                   Minute No. WCB 21303

“That the Board:

(1)   notes that this is the second round of funding;

(2)   notes the Community Engagement Fund closed on Monday 1 June 2021 and one application has been received;

(3)  approves the application from Wainuiomata Toy Library from the Community Engagement  Fund for the total of $974.00 to purchase new toys for the Wainuiomata Toy Library;

(4)   agrees that the application was considered according to the merits of the application criteria             and priorities of the fund; and

(5)   agrees that the organisation granted funding will be required to attend a meeting of the Board once the project has been completed.”



Democracy Advisor's report (21/724)

Report No. WCB2021/3/82 by the Democracy Advisor


Resolved: (Mr Tupou/Ms Tuala-Le'afa)                                    Minute No. WCB 21304

“That the report be received and noted.”


Submission on Hutt City Council's Long-Term Plan for 2021 to 2031 (21/840)

Memorandum dated 1 June 2021 by the Democracy Advisor


Resolved: (Mr Tupou/Mr Stallworth)                                       Minute No. WCB 21305

“That the Board:

(1)        notes that a submission in respect of Hutt City Council’s Long-Term Plan for 2021 to 2031 was made which requires the Board’s retrospective endorsement; and

(2)        endorses its submission attached as Appendix 1 to the memorandum.”


Chair's Report (21/939)

Report No. WCB2021/3/86 by the Democracy Advisor


Ms Winterburn read out her written statement in regard to an update on the Wainuiomata Cleanfill attached as page 12 of the minutes.


Resolved: (Mr Tupou/Mrs Winterburn)                                    Minute No. WCB 21306

“That the report be noted and received.”


Verbal update from Ms Dawn McKinley - 2021 Community Boards Conference

The Deputy Chair read out her written submission attached as pages 13 to 21 of the minutes.

17.     QUESTIONS   

          There were no questions.

There being no further business the Chair declared the meeting closed at 8.09pm.





G Tupou




CONFIRMED as a true and correct record

Dated this 1st day of September 2021

Mayor Campbell Barry

Mayoral Statement 


Kia ora koutou katoa, 


I hope you all have been keeping safe over the past week. 






LTP Approved this evening.


82 per cent of submitters on our draft ten year plan said that we need to significantly increase our three waters investment. That’s why we’re investing $587 million to fix, replace, and service our pipes over the next ten years. 


83 per cent  of submitters said that it’s vital that we take a proactive approach to transport  investment in our city. We will invest $406 million to support our transport and micromobility programme.


80 per cent of submitters agreed that we should build a new $68 million Naenae Pool so that it replicates the previous facility in size and function, along with innovation and efficiency. 


For Wainuiomata Community board:

·         opening of Wainuiomata Countdown.

·         Warehouse site, and that has attracted a lot of interest.

·         That’s why the Queen Street work is more important than ever.

·         $8.4m — Wainuiomata Street Scape Programme

·         Infrastructure investment $1.5b huge chunk of that (keep on doing that — well it hasn’t been happening as much as it should).

·         Update on bus stops extending down Wise Street

Rubbish and recycling roll out 


Community visits


I also wanted to update you on what’s been happening in the community since we last met. 


Late last May, we blessed the new housing development site, Takai Here Tangata, alongside our partners Te Āti Awa, Kahungunu Whānau Services, and Urban Plus Limited.  


This partnership will deliver homes to help our local whānau into housing permanency, and make a small, yet important, difference in the face of Lower Hutt’s housing crisis. 


I would like to congratulate the recent Queen’s birthday honour recipients from our city. They have made an enormous contribution to our city and country, and fully deserve the recognition they received. They are: 



And finally, nine of our local businesses have been nominated for this year's Wellington Gold Awards. We know our city has hubs of business innovation and excellence, and I’m excited to continue visiting our local businesses who drive our city’s economy. 


Letter of Resolution


Whanau Ora               'Helping whanau get healthy through FREE Whanau Group Fitness and Nutrition - Whaia te

Health & Fitness       oranga kai, Whaia te oranga tinana

Trust Vision:


To Hutt City Council

We would like to thank you for your donation to purchase our sound systems for our free dancefit groups in Stokes Valley, Wainuiomata, and kaumatua programmes at Wainuiomata Marae, Te Mangungu Marae and Orongomai Marae.

Your contribution helps our volunteer coaches to continue to provide our free service and this year will be our 9 years giving back to the community of Hutt City.

Even though we had a lockdown last year with Covid-19 our team still practised using facebook groups and once we were able to be back in the community we were so delighted to see everyone. Please see some photos of our happy communities thriving and flourishing together to create a safe environment for whanau to participate and engage and help with their oranga health.

2020 snapshot who engaged in our free services Kaumatua 25-35 twice weekly before and after lockdown Pakeke/parents 30-38 3 times weekly

Rangatahi/young people 15-20 3 times weekly

Tamariki/children 8-12 3 times weekly

Mokopuna/grandchildren 5-8 3 times weekly


Nga manaakitanga Nathan Waitai Treasurer

Whanau Ora Health & Fitness Trust






Update on the Wainuiomata Cleanfill by Ms Jodie Winterburn


Affected residents have several issues regarding the cleanfill, it’s operation and with the CLG.


There are outstanding issues from residents around the heavily weighted attendance of HCC officials, staff, personal on behalf of the consent holder and operators of the Cleanfill at the meetings. They feel that there is inequity at the table. It has been suggested that because of this imbalance around the table at meetings, it causes the minutes to not reflect the voices of those affected accurately in the CLG minutes. They also feel that it substantially highlights the dialogue and the aims of the HCC.


One example is the workshopped Environmental Restoration Plan which was drafted in March 2020, but members are still awaiting a detailed draft final count our and planting plan. The residents are willing to input into this plan, and have on many occasions offered their assistance and input.


Residents are still affected by excessive noise and dust as well as road mess and unanswered questions.


Questions have been raised about air, water and soil contamination and also questions about testing of these. According to the consent holder they do test, according to the GWRC they do not hold any test results for as long as the Cleanfill has been operating. However, according to the operator, they have dust monitoring and it has been requested and agreed that these, any and all results will be provided to the CLG. They are still awaiting these, from the consent holder and the operator.


Given the dust that settles on nearby properties and the playground, it is a valid health and safety request to have this tested for harmful substances. Not only this, the water - Wainuiomata River. There is a risk of slips and material ending up in the river, as well as this, there so far is no reassurance that there are no contaminants in the materials that are disposed at the Cleanfill.


Advice given to me from a certified environmental practitioner and contaminated land and site specialist, he believes that it is quite possible that materials which contain harmful materials that are disposed of at the Cleanfill could be there and unless there is testing of the site (air, soil, water), basic sight inspections of the operator cannot be relied upon. Most Cleanfill require regular testing around New Zealand and is part of their conditions.


I would like us as a Board to discuss recommending that HCC have the air, soil and water tested for contamination.


The residents would like to know the current volume levels of the Cleanfill and is it likely to be closed sooner than June 2022.


As the site will become a reserve, we as a Board need to also know about the naming process and if this is to fit within our delegations, if so, we will need to conduct community consultation.


The Wainuiomata Community Board have submitted to Council that no landfills in future wish to be located in Wainuiomata as per our communities feedback. Should a resource consent be applied for in future, I believe it would be useful that a recommendation to Council from us is that we are notified straight away. That way, we can ensure that our communities voices are heard when we conduct community engagement and have sufficient time to do so.



Community Boards Conference Gore 22nd-24th April 2021


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Te Kotahitanga Interconnected Communities

Wainuiomata Community Board was represented at the New Zealand Community Boards conference held in Gore 22-24th April 2021.

Theme; Interconnected Communities, Te Kotahitanga

While there were some challenging travel and accommodation obstacles to overcome all went well and there were some great opportunities to connect with elected members from all over NZ. It was a great opportunity to discuss ideas, issues and concerns facing other boards.

There were some great learnings to be had and some action points moving forward.

The following workshops were attended, and it was a pleasure to listen to some very inspirational guest speakers. I have elaborated more on each with learning points and questions these speakers inspired me to raise.


Ø  Our Collective Home, Sophie Hanford, KCDC Councillor.

Ø  From inconvenient truths to disastrous misconceptions, whistle blowing on the meaning of sustainability. Ken Ross

Ø  Hokonui Huanui, Lisa McKenzie

Ø  Snapshot Presentations

Ø  Engaging Iwi. Guest Speaker, Matu-Taera Coleman-Clarke

Ø  Engaging Iwi Workshop Matu-Taera Coleman-Clarke

Ø  NZCBC update Alexandra Davids (Chair)

Ø  LGNZ Update Stuart Crosby President

Ø  BEAD Bridget Williams. The change you want to see in the world using creativity to impact the 17 biggest challenges of today

Ø  Localism Malcom Alexander

Ø  Local Government reform Mike Reid

Ø  Supporting Business to survive and thrive Sarah Colcord


Each brief overview is in order of attendance and I acknowledge that I will not have given enough justice to the presentations, hopefully some of the learnings and questions noted will inspire board members.

Here is the link to access the videos and presentations.

https://www.equiphub.co.nz/new-development-videos?wix-vod-video- id=d6462554d4114b0e8551f6ee43e827cc&wix-vod-comp-id=comp-kjg56jy9


Sophie Handford shared her journey to becoming the youngest elected councillor in New Zealand and currently sits on the Kapiti Coast District Council. Many of her friends could not even vote for her as they were not old enough to vote.


Ø  Six young people in their 20’s or younger secured seats in the 2019 local body elections.

Sophie is passionate about climate change and youth mental health and hit the headlines as

the national coordinator for ‘School Strike for Climate NZ’.

"We can't leave it up to chance if we want to see action on climate change, if we want action for youth and their mental health."

Sophie’s passion and energy have raised the question what can WCB do to help and support other young candidates who can bring a youth perspective to the table?


Ken spoke about climate change and the poaching time of humanity. He used this analogy:

‘The boiling frog is a fable describing a frog being slowly boiled alive. The premise is that if a frog is put suddenly into boiling water, it will jump out, but if the frog is put in tepid water which is then brought to a boil slowly, it will not perceive the danger and will be cooked to death.’


His presentation took us through a timeline from 1920 until today when increasing alarm was raised by many on environmentalists.


At the 1972 UN conference made 43 recommendations which were ignored.


Ken spoke about Earth Overshoot Day which is the date when humanity's demand for ecological resources each year exceeds what Earth can regenerate in that year. Humanity uses the equivalent of 1.7 Earths to provide the resources we use and absorb our waste.


Ø  In 2019 it landed on July 29th.

Ø  in 2020 it fell on August 22nd.

Learnings from this is that we can all help move the Earth Overshoot Day by making decisions for strong sustainability at a local government level.


It will be interesting to see the date for 2021.


‘The Hokanui Huanui project aims to ensure that no young person is “left behind” by enabling the collaboration of services available in Southland and filling gaps where services may be required, to provide improved support through transition periods.’


This whole community approach provides wrap around services, making sure basic needs are met such as food and housing. Get the basics right and with support the rest will fall into place.

Lisa believes that connecting communities is the way forward and life skills and wellbeing go hand in hand.

This practical approach connects communities and maximises wrap around services connecting the right people to support and enable those identified from birth-24 years including the family and extended family. Each community is different and there are different needs and challenges to be met. One size does not fit all.

Five government departments, Education, Health, Justice, Police and MSD came together with the community and developed a community led model with an early intervention and prevention approach.

There are 4 work streams.


Ø  Earning to learning

Ø  Right service right time.

Ø  Health, wellbeing, and resilience

Ø  Integrated framework

Lisa spoke about maximising resources already within the community and about some of the successful results achieved by the programme.

In Wainuiomata there is ‘Building Our Community Networks’ meetings, held every 2nd Tuesday of each month. 12.30 pm in meeting room 1 at the Wainuiomata Community Hub.



Snapshots are short videos which give profiles of a project undertaken or supported by a Community Board. The snapshots are an opportunity for boards to provide a summary of an innovative project that contributes to community well-being.

Boards had the opportunity to vote for their top pick and the winner was announced at the conference dinner on the night. All were worthy of selection and it was hard to choose.


Cambridge Community Board - Pop up Garden

Mosgiel-Taieri Community Board - Silverstream beautification project

Coromandel Colville Community Board - Coromandel Town Centre Upgrade

Rotorua Rural Community Board - Lake Rerewhakaaitu School and passing vehicle speeds

Otorohanga Community Board - Te Awa a Waiwaia I O-Rahiripathway

Otorohanga Community Board - Jim Barker Memorial Playground WINNER

Mataura Community Board - Projects from Mataura

Waikouaiti Coast Community Board - Waitati Best Loo

Waikouaiti Coast Community Board - One Coast

Foxton Community Board - Foxton Beach Pump Track


It was invaluable to listen to the presentation and take part in an interactive workshop.

Embodying best practice themes had five focus areas, there is no hierarchy, and each are of equal value.


Ø  Proactive research such as, iwi management plans, council policies, knowing who is attending the hui, Cultural Competence Training.


Ø  Early ongoing engagement. Do not just make contact when you need help and maintain ongoing relationships.


Ø  Resourcing, allow time, connect with local iwi and the appointed council liaison officer,


Ø  Mana whenua as experts, Mana Whenua are the experts, do not make assumptions, defer to Mana Whenua on cultural elements.


Ø  Hui protocol, plan for place-based discussion, Tikanga; what is appropriate? Allocation of time for relationship building. Face to face engagement.


The importance of underlying values, humility, awareness, and commitment

These best practices will result in equal authentic teamwork, informed members, recognition.


It is important to recognise the position of Mana Whenua and that you will not be an expert in someone else’s culture. Never be afraid to ask questions and constantly critique your own assumptions.

The Incorporation and resourcing of Matauranga Maori includes awareness of traditions, values, concepts, and world views from Maori cultural points of view. Behave in a way that is culturally proper and appropriate.

Currently 1 board member liaises with local iwi. Should it not be all members?

HCC also have an advisory expert Matiu Jennings who can advise and guide board members. matiu.jennings@huttcity.govt.nz

Cultural Competency training has been undertaken by all board members with another session scheduled for July 15th, 2021.

Big take away from this ASK the experts.


Bridget presentation was about the UN SDG’s 17 Goals. The Sustainable Development

Goals are a call for action by all countries to promote prosperity while protecting the planet. They recognize that ending poverty must go together with strategies that build economic growth and include a range of social needs such as education, health, social protection, and job opportunities, while addressing environmental protection and climate change.

It was also recommended That they should be included in Community Board plans.

Bridget wanted to inspire action through creativity and asked those present to make their own necklace, bracelet, or keyring with 5 beads, each bead representing their own personal goal.

The SDGs were set up in 2015 by the United Nations General Assembly and are intended to be achieved by the year 2030.


The Sustainable Development Goals or Global Goals are a collection of 17 interlinked global goals designed to be a "blueprint to achieve a better and more sustainable future for all".


Here is a useful link on the 17 Goals, https://www.un.org/sustainabledevelopment/


More importantly the goals provide a critical framework for COVID-19 recovery. After conducting my own research, I found an especially useful link on sustainable development and a framework for COVID-19 recovery which is very appropriate in these current times. https://www.un.org/sustainabledevelopment/sdgs-framework-for-covid-19-recovery/


24- year-old Sarah a freelance event and project manager is the creator Chooice a Facebook Group (formerly NZ Made Products), and in a noticeably short time membership grew. The group currently has 549.8k members.

Sarah was also a semi-finalist in 2 categories for New Zealander of the Year. Young New Zealander of the Year and Innovator of the Year award.

Sarah based in Auckland, identified a need when New Zealand went into lockdown and

created one of New Zealand’s most needed community groups. A place where sole traders

and small businesses could share their stories, advertise, and promote their products.

Sarah who works full time at a community law centre also ran her own event and project management business since 2017. Sarah’s business suffered because of COVID due to events being cancelled and she started the Facebook group and website when she saw a need to support small businesses across NZ.

Sarah claims her keys to success were.

·         Timing because of COVID-19

·         Demand lockdown forced businesses to find an inexpensive way to promote.

·         Curation and quality, guidelines in place for members to get the most out of their social media posts.

·         Freebies

As borders, big chains, and shops closed due to lockdown, businesses were forced to rethink how they operated. The creation of this Community Group has had a positive impact on many small businesses across New Zealand by providing the opportunity for members to sell their products and survive the financial impact created by the pandemic. Sarah has received many testimonials from members saying that this group has been life changing


Check out the link to the Chooice Facebook community page



What can we do as a board to support and promote our local businesses?


(Taken from LGNZ website)

‘Localism shares common focus on locality, or area, and the idea that the unique characteristics of localities and areas matter. For example, the Cambridge dictionary

describes it as ‘the idea that people should have control over what happens in their local area, that local businesses should be supported, and that differences between places should be respected’. It is often discussed in the same terms as the principle of “subsidiarity”, which sets out a framework for determining the allocation of activities between spheres of government.

In short, localism involves a new approach to governing New Zealand, one in which citizens and communities, working independently and alongside their local governments, play a more active and meaningful role.’

Localism is

·         A more efficient way of meeting community needs.

·         Recognises and reflects New Zealand’s growing diversity

·         Ensures power and authority is shared around

·         Improves the coordination and integration of public services

·         Builds community resilience

·         Spurs innovation

·         Good for local democracy

·         Needed to ensure regions do not fall behind

·         Creating better cities

·         Reduces the overall cost of government

Recommended Read

Consultation Document Reinvigorating Local Democracy:

The case for localising power and decision-making to councils and communities can be found by following this link https://www.lgnz.co.nz/



Following the recent announcement on 23rd April 2021, by Hon Nanaia Mahuta, Minister of Local Government to establish a review into the Future for Local Government. This Review is to consider, report and make recommendations.

Timeline for the review is as follows.

·         30 September 2021: an interim report presented to the Minister signalling the probable direction of the review and key next steps.

·         30 September 2022: Draft report and recommendations to be issued for public consultation.

·         30 April 2023: Review presents final report to the Minister and Local Government New Zealand.

                                                                      21                                                 30 June 2021



In view of the short time frame for the interim report the following questions spring to mind.


Ø  How as a board can we actively engage with the review?

Ø  Do we submit via HCC?

Ø  Do we feed through the Community Board zone representative?

Ø  Do we feed directly to LGNZ?



The future of local government is an opportunity to set communities up for success. This reform responds to calls from LGNZ and others to look at how local voices can be enabled in policy reform.

LGNZ President Stuart Crosby said.

“The Future for Local Government initiative is an exciting opportunity for New Zealand to re-imagine the roles, responsibilities and resources of councils so that they can meet community expectations which have evolved massively over the last 30 years,”

Press release from LGNZ website.

https://www.lgnz.co.nz/news-and-media/2021-media-releases/future-for-local- government-initiative-a-historic-opportunity-for-new-zealand/


This would be a perfect opportunity for boards to engage with their local council, LGNZ and consult with their communities.


Wainuiomata Community Board comes under Zone 4. The zone representative’s role is to

liaise between Local Government New Zealand and elected members from their zone.


Zone rep details for Wainuiomata Community Board are as follows. Marilyn Stevens Marilyn.Stevens@kapiticoast.govt.nz

Community Board conferences will be held once in each three-year term.

They will be held in the second year of each term. When the new WCB is elected I would recommend more that one member attend if finances allow.

If you would like any further information, please let me know and I will follow-up accordingly. Hope you enjoy the read.