community boards – functions and delegations

This document records the delegation of Council functions, responsibilities, duties, and powers to Community Boards.

The Community Boards have been established under section 49 of the Local Government Act 2002 to represent, and act as an advocate for, the interests of their community.

The delegations are expressed in general terms. The delegations shall be exercised with proper regard for the Council’s strategic direction, policies, plans, Standing Orders and its interpretation of its statutory obligations. The delegations are to be read together with the following propositions.

These delegations are based on the following principles:

· Issues relevant to a specific community should be decided as closely as possible to that community. Where an issue has broader implications, i.e. any effects of the decision cross the board boundary, the matter will be decided by Council after seeking a recommendation from the relevant Community Board. This includes any decisions that have strategic importance to the city as a whole, and those that will impact on or create consequences for other parts of the city or the city as a whole. An assessment of issues that fall into this category will be made as part of the corporate agenda process for each meeting cycle. Any uncertainties over interpretation will be referred to the Mayor and Chief Executive to determine in consultation with the relevant Standing Committee and Board Chair;

· Efficient decision-making should be paramount;

· Conflicts of interest should be avoided and risks minimised;

· To ensure processes are free from bias and pre-determination Community Boards should not adjudicate on issues on which they have advocated or wish to advocate to Council;

· Community Boards should proactively and constructively engage with residents, Residents’ Associations and local community groups on local matters that affect the community they represent, raise with Council issues raised with them by their community, and advocate on behalf of their community.

These delegations:

(a) recognise that the role of Council is to look after the affairs of the city as a whole, and the role of a Community Board is to represent the interests of its community.

(b) do not delegate any function, duty or power which a statute (for example section 53(3) and clause 32(1) of Schedule 7 of the Local Government Act 2002) prohibits from being delegated;

(c) are subject to and do not affect any delegation which the Council has already made or subsequently makes to any other committee, Council officer or other member of staff;

(d) are subject to any other statutory requirements that may apply to a particular delegation;

(e) are subject to any notice issued by the Council, from time to time, to a Community Board that a particular issue must be referred to Council for decision;

(f) reflect that decisions with significant financial implications should be made by Council (or a committee with delegated authority);

(g) promote centralisation of those functions where the appropriate expertise must be ensured; and

(h) reflect that all statutory and legal requirements must be met.

DELEGATIONS

Engage informally with Council through:

· Council Briefings - Community Board members are invited to attend all Council Briefings unless the topic is for Council members only and outlined as such on the invitation.

· Quarterly meetings of the Community Board Chairs with the Mayor and Chief Executive to consider the effectiveness of community representation and the accompanying support mechanisms.

· Corporate Leadership Team contact, with one senior officer assigned as the contact person to attend each Community Board meeting and provide liaison with Council.

· Elected Member Support – Democratic Services hopes to establish a position that will provide seamless liaison between Council, staff and Community Boards.

· Corporate agenda process for each meeting cycle, providing information on the Council’s work programme for the year broken down by cycle.

Provide their local community’s input, through preparing reports or submissions, on:

· Council’s Long Term Plan and/or Annual Plan.

· Council’s policies, programmes (including the District Roading Programme) and bylaws.

· Changes or variations to the District Plan.

· Resource management issues which it believes are relevant to its local community, through advocacy.

· The disposal or acquisition of significant assets.

· Road safety including road safety education within its area.

· The review of Local Community Plans as required.

· Any other issues a Board believes is relevant to its local area.

Reports may be prepared by the Board and presented to Council Committees, along with an officer’s recommendation, for consideration.

Any submissions lodged by a Board require formal endorsement by way of resolution.

Standing Order 21.16, Community Board and Youth Council Participation in Meetings of Council and Standing Committees, makes provision for the Chair of a Community Board (or their representative as advised by the Chair prior to the meeting) to participate in discussion on any matters which are of interest to a particular ward area at meetings of the Standing Committees of Council, but there are no voting rights or rights to move or second motions. The rules of debate applicable to members of the Council apply to the Community Board representative. Notification of the intention to exercise speaking rights and identification of the relevant agenda item are to be provided to the Chair prior to the meeting. In exceptional circumstances Board representatives may be invited to participate on specific subjects at meetings of the full Council, at the discretion of the Council Chair.

Co-ordinate with Council staff:

· Local community consultation on city-wide issues on which the Council has called for consultation.

Provide input to officers on:

· Roadworks, water supply, sewerage, stormwater drainage, waste management and traffic management for its local area.

· Parks and reserves and associated public facilities, recreational facilities and community activities within its local area.

Develop:

· Community Response Plans in close consultation with the Wellington Region Emergency Management Office, emergency organisations, the community, residents’ associations, other community groups, and local businesses, for review on an annual basis.

Promote:

· Recreational facilities and opportunities in its area with a view to ensuring maximum usage.

· Arts and crafts in its area.

Grant:

· Local community awards.

Appoint:

· A liaison member or, where appropriate, representatives to ad hoc bodies, which are involved in community activities within the Board’s area, on which a community representative is sought.

· Portfolio holders who will have responsibility for reporting back to the Board on the topics assigned.

Endorse:

· Amendments to the Eastbourne Community Trust Deed (Eastbourne Community Board only).

Decide:

In the Community Board’s area:

· Naming new roads and alterations to street names.

· Official naming of parks, reserves and sports grounds within the provisions of Council’s Naming Policy. Note [1]

· Removal and/or planting of street trees within the provisions of Council’s Operational Guide for Urban Forest Plan where a dispute arises that cannot be resolved at officer level. Note [2]

· The granting of leases and licences in terms of Council policy to voluntary organisations for Council owned properties in their local area, for example, halls, but not including the granting of leases and licences to community houses and centres.

· The granting of rights-of-way and other easements over local purpose reserves and granting of leases or licences on local purpose reserves.

· The granting of leases and licences for new activities in terms of Council policy to community and commercial organisations over recreation reserves subject to the provisions of the Reserves Act 1977 and land managed as reserve subject to the provisions of the Local Government 2002, in their local area. (Note: renewal of existing leases and licences will be reported once a year to the appropriate Council Committee).

· The allocation of funding from the Community Engagement Fund in accordance with Council’s adopted guidelines (attached as Appendix 1).

· Expenditure of funds allocated by the Council to the Board from the Miscellaneous Budget to cover expenditure associated with the activities of the Board. The Chair to approve expenditure, in consultation with the Board, and forward appropriate documentation to the Committee Advisor for authorisation. Boards must not exceed their annual expenditure from the Miscellaneous Budget.

· The allocation of funding for the training and development of Community Board members, including formal training courses, attendance at seminars or attendance at relevant conferences.

Resource Management Hearings:

· Each Community Board may have one suitably trained member available for selection to sit on the Hearings Subcommittee for notified resource consent applications. This will require the member to hold current certification under the Making Good Decisions Training, Assessment and Certification Programme for RMA Decision-Makers. No Board member shall be eligible for selection if the Board has made a submission on the matter to be decided.

NOTE: The Ministry for the Environment advocates that Councils offer specialist RMA training in areas of law which are difficult to grasp or where mistakes are commonly made. This is to complement the Good Decision Making RMA training that they run (which is an overview and basic summary of decision making, rather than an in-depth training in specific areas of the RMA). Therefore in order to facilitate this, the RMA training run for elected members who wish to be hearings commissioners is mandatory.

Reasons for the importance of the training:

§ Hearings commissioners are kept abreast of developments in the legislation.

§ Legal and technical errors that have been made previously are avoided (many of which have resulted in Environment Court action which is costly, time consuming and often creates unrealistic expectations for the community).

§ The reputation of Council as good and fair decision makers or judges (rather than legislators) is upheld.

Consider and make recommendations to Council on:

· Particular issues notified from time to time by Council to the Community Board, including roading issues within the Community Board’s area.

· Roading issues considered by the Mayor and Chief Executive to be strategic due to their significance on a city-wide basis, including links to the State Highway, or where their effects cross ward or community boundaries.

· Parks, reserves and sports ground naming for sites that have a high profile, city-wide importance due to their size and location and/or cross ward or community boundaries.

· Representatives to any Council committee, subcommittee, subordinate decision-making body, working group, or ad hoc group on which a Community Board representative is required by Council.

· The setting, amending or revoking of speed limits in accordance with the Hutt City Council Speed Limits Bylaw 2015, including the hearing of any submissions.

appendix 1 – community engagement fund

criteria

The fund is for local activities and events that directly benefit the local community.

To be eligible for funding the organisation must be a charitable trust or an incorporated society and the activity must take place within the Hutt.

Each of the city’s seven wards receive funding according to the number of residents within its boundaries. For each resident there is an allocation of 40 cents.

The ward allocations are listed below:

Ward	Amount
Eastbourne	$2,366
Petone	$6,250
Wainuiomata	$8,607
Central	$9,320
Eastern	$8,461
Northern	$7,644
Western	$6,201

Applications must support the Local Community Plan, if there is one, and also core Council business as identified in the Long Term Plan.

Decisions

Each Community Board decides the funding applications within its area. Boards are free to distribute their funding in a single large allocation or spread it over a number of smaller ones.

What can be funded

· purchase of office equipment

· food and catering costs

· community festivals

· youth group events and projects run by the elderly or citizens associations

· art projects that are not part of the core curriculum

· advertising, promotion costs

What won’t be funded

Activities that:

· promote an organisation’s religious, ethical, commercial or political views

· involve buying land or buildings or carrying out maintenance on buildings

· duplicate services that are already covered by Council or by government agencies eg, health or education providers

· have already begun or have already finished

· involve the redistribution of funds to others at the applicant’s discretion

· involve fundraising or legal costs

· involve capital investments or trust funds

· go towards prize money

· are operational costs eg, salaries, wages, rent, power

Funding rules

Successful applicants must:

· use funds only for the approved purpose and in accordance with any terms and conditions set by Council

· use funds by June 30 of the following year

· let Council’s funding officer know immediately if any difficulty or potential difficulty arises that may compromise the service or project

· lay a complaint with Police if any funds are stolen or misappropriated, and then notify Council

· allow Council to audit the use of the funds should it wish to do so

· recognise Council’s support in all publicity material, annual reports and similar publications

· complete an Accountability Report no later than six weeks after completing the project. This should outline how the funds were used and how the community benefited

· make a presentation to the funding group showing how the event met its objectives.

Council’s Community Funding Advisor is available to support and assist community groups when making applications through the Council’s online grants system.

HUTT CITY COUNCIL

Poari Hapori o Pito-one | Petone Community Board

Meeting to be held in the Petone Library, 7 Britannia Street, Petone on

Monday 28 June 2021 commencing at 6.30pm.

ORDER PAPER

Public Business

1. APOLOGIES

No apologies have been received.

2. He Mihi (21/818)

Aio ki te Aorangi

Aroha ki te Aorangi

Koa ki te Aorangi

Pono ki te Aorangi

Peace to the universe

Love to the universe

Joy to the universe

Truth to the universe

Nā Rangimarie Rose Pere

3. PUBLIC COMMENT

Generally up to 30 minutes is set aside for public comment (three minutes per speaker). Speakers may be asked questions on the matters they raise.

4. Mayor's Address (21/819)

Verbal address by Mayor Barry

5. Presentations

a) Presentation by a Representative of Nourish Trust (21/902)

A verbal report by Ms Gabe Ralph on funds allocated to Nourish Trust

b) Presentation by Local Councillor from Greater Wellington Regional Council (21/820)

Verbal presentation by Cr Prue Lamason

c) Presentation on Council's Connected Communities Plans (21/897)

Verbal presentation by Council’s Director, Neighbourhoods and Communities

d) Presentation on Engagement in Moera and the Moera Library Extension (21/898)

Verbal presentation by Council’s Advisor, Engagement

6. CONFLICT OF INTEREST DECLARATIONS

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

7. Minutes

Meeting minutes Petone Community Board, 12 April 2021 13

8. Report referred for Board input before being considered by Subcommittee of Council

Victoria Street, Petone - Proposed P15 Loading Zone Parking Restriction (21/899)

Report No. PCB2021/3/131 by the Traffic Engineer 21

9. Submission to Hutt City Council's Draft Long Term Plan 2021-2031 (21/891)

Memorandum dated 8 June 2021 by the Democracy Advisor 25

10. Democracy Advisor's Report (21/821)

Report No. PCB2021/3/76 by the Democracy Advisor 37

11. Chair's Report (21/822)

Report No. PCB2021/3/77 by the Chair, Petone Community Board 41

12. Information Item

Update on Report 21/15 Jackson Street, Petone - Proposed P60 Parking Restrictions (21/893)

Memorandum dated 9 June 2021 by the Traffic Engineer 45

13. Verbal update from Mr Voutratzis - Reference Group for the Jackson Street Project (21/823)

14. QUESTIONS

With reference to section 32 of Standing Orders, before putting a question a member shall endeavour to obtain the information. Questions shall be concise and in writing and handed to the Chair prior to the commencement of the meeting.

Judy Randall
DEMOCRACY ADVISOR

HUTT CITY COUNCIL

Poari Hapori o Pito-one | Petone Community Board

Minutes of a meeting held in the Petone Library, 7 Britannia Street, Petone on

Monday 12 April 2021 commencing at 6.30pm

PRESENT: Ms P Hanna (Chair) Mr M Fisher (Deputy Chair)

Mr M Henderson Mr M Roberts

Mr A Voutratzis (from 6.40pm) Ms K Yung

Deputy Mayor T Lewis

APOLOGIES: Mr Voutratzis (for lateness)

IN ATTENDANCE: Cr D Hislop
Ms H Oram, Director Environment and Sustainability

Ms A Blackshaw, Director Neighbourhoods and Communities

Mr C Agate, Traffic Planning and Engineering Manager (Acting)

Ms J Randall, Democracy Advisor

PUBLIC BUSINESS

1. APOLOGIES

Resolved: (Ms Hanna/Deputy Mayor Lewis) Minute No. PCB 21201

That the apology for lateness received from Mr Voutratzis be accepted.

HE MIHI

Aio ke te Aorangi

Aroha ki te Aorangi

Koa ki te Aorangi

Pono ki te Aorangi

Peace to the universe

Love to the universe

Joy to the universe

Truth to the universe

Na Rangimarie Rose Pere

PRECEDENCE OF BUSINESS

In accordance with Standing Order 10.4, the Chair gave precedence to item 5e). The item is recorded in the order in which it was listed on the Order Paper.

MINOR MATTER NOT ON THE AGENDA

Resolved: (Ms Hanna/Deputy Mayor Lewis) Minute No. PCB 21202

“That in terms of Standing Order 10.13 the Board agrees that a minor matter not on the Order Paper relating to presentations from:

Ms M Stronarch-Marsh, a representative of Keep Hutt Valley Beautiful and a recipient of community engagement funding; and Ms Vicki Hollywell, a representative of the Wellington Tenths Trust, which were not included on the Order Paper, be discussed at this meeting.”

3. PUBLIC COMMENT

Comments are recorded under the item to which they relate.

4.	Mayor's Address The Chair noted Mayor Barry’s apology and read the Mayoral Statement, attached as pages 7-8 to the minutes.

5. Presentations

Presentation by a representative of the Wellington Tenths Trust a) Ms Vicki Hollywell, Operations Manager, representing Wellington Tenths Trust (the Trust), elaborated on the background to the Trust’s establishment. She explained the Trust provided dividends to members as well as cultural education, hospitality, involvement in environmental protection and social services. She highlighted that as mana whenua, the Trust was Council’s partner. She made the following points: - Te Tatau o te Pō Mārae would like to remove commercial properties and create a community around its marae to house and assist their people. - Water should not be available for commercial allocation. - Tūpuna (ancestors) of the Trust’s hapū had made significant contributions to the Petone community, including the Petone Settlers Museum, but these contributions had not been recognised. - Petone beach needed to be cared for with more planting. - The Trust would appreciate a pontoon at Petone Wharf and on the Hutt River for waka (canoes). - Mātauranga Māori should be interwoven in all Council engagement. Cr van Lier from Greater Wellington Regional Council (GWRC) advised that GWRC’s submission to Central Government’s Resource Management Act consultation had requested that local authorities be able to allocate water based on the four wellbeings.
b) Presentation by a representative of Keep Hutt Valley Beautiful Ms Michelle Stronarch-Marsh, representing Keep Hutt Valley Beautiful (the Group), thanked members for providing support through the Community Engagement Fund. She advised the Group had purchased litter grabbers and had ordered litter tubs but the shipment had been delayed. She said the Group’s plan was to encourage schools and other organisations to take responsibility for organising rubbish pick-ups. She added the Group had been collaborating with schools and childcare centres and providing them with litter grabbers.
c) Presentation on Greater Wellington Regional Council’s Long Term Plan Cr van Lier from Greater Wellington Regional Council (GWRC) provided a verbal update on GWRC’s proposed Long Term Plan (LTP). He advised the consultation focussed on three key proposals: electrifying the public transport fleet, reforesting the regional parks and funding a regional committee to support the Regional Growth Framework, economic development and recovery. He elaborated on the options and outlined the benefits and impacts for Lower Hutt. Local proposals included re-foresting parks in the region, upgrading Waterloo Station, the water treatment plant and bus stop infrastructure. He added the empowerment of mana whenua partners was a strong feature of the proposed LTP.
d) Presentation by Local Councillor from Greater Wellington Regional Council (GWRC) Cr van Lier reported GWRC had allocated $40,000 towards the proposed Wainuiomata Eco-Sanctuary. He noted that GWRC was waiting for the Department of Conservation to make a decision on the eco-sanctuary’s feasibility. He advised the new RiverLink riparian strips were to be planted in natives. He explained that a proposal to charge for Park n’ Ride vehicle parking was part of a wider strategy to connect people to transport. He added the proposal would not be implemented if it resulted in more vehicles on the road.
e)	Presentation on Council's Long Term Plan 2021-2031 Deputy Mayor Tui Lewis provided a verbal update and presentation on the key messages and priorities of Council’s proposed Long Term Plan (LTP). She explained the proposed LTP focussed on major challenges including the impacts of COVID-19, aging infrastructure, population growth, housing and climate change whilst maintaining financial sustainability.
f)	Presentation by Jackson Street Programme Ms Karen Arraj-Fisher, Administrator for the Jackson Street Programme (JSP), provided a verbal update. She advised that approval from the building owner had been given for a mural on the wall of the Victoria Tavern with an application for a second mural recently submitted to the Creative Communities Fund. She said a free holiday programme was in place for the upcoming school holidays, along with activities focussed on the Jackson Street area for families. She added an events calendar would be available to promote other community happenings. She highlighted that JSP would be writing submissions on Council’s proposed District Plan changes, Heritage Policy and Transport Policy. She expressed concern that the changes to rubbish and recycling would cause problems on Jackson Street due to the number of apartments on the street frontage. The Director Neighbourhoods and Communities advised Council officers were assisting residents to find solutions where there were addresses with storage and access issues. She said a Council officer would contact JSP to discuss the issue.

Presentation on Climate Change Co-design Project

The Director Environment and Sustainability provided a verbal update on the project. She explained Council was using a co-design approach to help the city adapt to climate change impacts and a transition to Carbon Zero by working with communities to design solutions. She said the lead group had been drawn from the community to engage with their communities and further inform the plan. She highlighted that a framework for a Council-wide carbon reduction plan was expected by the end of June 2021 and a city-wide carbon reduction plan would be complete by the end of 2021.

6. CONFLICT OF INTEREST DECLARATIONS

There were no conflict of interest declarations.

7. Minutes

Resolved: (Ms Hanna/Mr Henderson) Minute No. PCB 21203

“That the minutes of the meeting of the Petone Community Board held on Monday, 15 February 2021, be confirmed as a true and correct record.”

8.	Submission to Greater Wellington Regional Council on the draft Regional Land Transport Plan and draft Regional Public Transport Plan (21/456) Memorandum dated 19 March 2021 by the Senior Democracy Advisor
	Speaking under public comment, Ms Merran Bakker expressed support for the Board’s submission. She believed that better connectivity for active travel was also needed with safe shared paths. She expressed concern there was a risk of poor quality housing blocks being developed in Petone, some located at a distance from public transport. She expressed further concern that wider consultation was not required for large developments that had a significant impact on neighbours. She asked for urban planning that considered good design, historic character and transport infrastructure. The Director Environment and Sustainability explained the limitations of consultation under the Resource Management Act. She invited Ms Bakker to attend one of the District Plan drop-in sessions in Petone to speak with Council officers about her concerns. Cr van Lier (GWRC) advised GWRC was investigating future options such as ride-shares and self-driving shuttles for streets not close to public transport.
	Resolved: (Ms Hanna/Mr Henderson) Minute No. PCB 21204 “That the Board: (1) notes that a submission in respect of Greater Wellington Regional Council’s draft Regional Land Transport Plan and draft Regional Public Transport Plan requires the Board’s retrospective endorsement; and (2) endorses its submission attached as Appendix 1 to the memorandum.”
9.	Committee Advisor's Report (21/461) Report No. PCB2021/2/30 by the Senior Democracy Advisor
	In response to a question from a member, the Chair agreed to investigate when the trial of ‘Big Bins’ on Petone Foreshore would be completed.
	Resolved: (Ms Hanna/Mr Roberts) Minute No. PCB 21205 “That the Board notes and receives the report.”
10.	Chairperson's Report (21/462) Report No. PCB2021/2/40 by the Chair, Petone Community Board
	Speaking under public comment, Mr Nigel Frater expressed concern that the pace and nature of development in Petone was impacting the heritage features and character of the area. He requested there be more protection in place. He noted Petone had been identified as being at particular risk from sea level rise and earthquakes. Deputy Mayor Lewis advised that there was an opportunity to provide feedback on the review of Council’s District Plan. She recommended he attend drop-in sessions at the Petone Library on 14 or 16 April 2021 and speak with Council’s officers about his concerns. The Chair elaborated on the report and made the following corrections and additions: Point b) There had been one appeal to the Environment Court on the proposed Eastern Bay Shared Path. Point c) The correct closing date for submissions on Council’s proposed Long Term Plan was 6 May 2021. Point j) Kāinga Ora’s Stakeholder Manager would be able to provide updates on the tower blocks at the east end of Jackson Street not Council’s Communications Manager. The Director Neighbourhoods and Communities advised that one member of the Community Projects and Relationships team had carried out a piece of engagement work with Moera residents to better understand the voice of the community around future investment in the town centre and other projects. She noted this was an early indication of the way Council was looking to re-set the way it engaged and worked with communities. She noted a Community Co-ordinator provided a central point of knowledge and co-ordination. She added Council officers would provide an update for the Board at its next meeting on 28 June 2021. In response to a question from a member, the Director Neighbourhoods and Communities agreed to consider how these roles could best align with the work of Community Boards to harness collective impact on the ground.
	Resolved: (Ms Hanna/Mr Henderson) Minute No. PCB 21206 “That the Board notes and receives the report.”
11.	Verbal update from Mr Voutratzis - Reference Group for the Jackson Street Project The Chair requested the item lie on the table until the Board’s next meeting on 28 June 2021 when more information from the New Zealand Transport Authority would be available.
	Resolved: (Ms Hanna/Mr Voutratzis) Minute No. PCB 21207 “That the matter lie on the table until the Board’s next meeting on 28 June 2021 when more information will be available.”

12. QUESTIONS

There were no questions.

There being no further business the Chair declared the meeting closed at 8.27pm.

P Hanna

CHAIR

CONFIRMED as a true and correct record

Dated this 28th day of June 2021

Mayoral Address to Community Boards - April 2021

Kia ora,

I hope you all enjoyed a well-deserved break Easter break earlier this month.

Since the last community board meeting, Council has released our draft ten year plan for public consultation, so our community is able to have their say on what is being planned for the decade ahead.

A significant part of our 10 year plan is about addressing our city’s growth. We know that this has, and continues to place, an enormous amount of pressure on our ageing infrastructure. We simply cannot afford to underinvest in critical three water and transport infrastructure, and that is why we are proposing to front up to this challenge and make a significant investment.

The proposed plan is about getting the basics right. By investing in our core infrastructure, like water pipes, transport connects, and the rebuild of Naenae Pool, we can make sure that we are building the foundations for our future to ensure all of our people are able to thrive.

As part of the 10 year plan consultation, we have significantly ramped up our engagement efforts. During the consultation period (up until 6 May 2021) we will host face to face meetings, community meetings, pop-in sessions at popular areas in the Hutt, online virtual public meetings, and a range of social media engagement.

This is one of the boldest and most ambitious plans in our city’s history, so we must make sure our communities are engaged with what we’re proposing. With that comes the responsibility on all of us to get the message out loud and clear.

Outside of our 10 year plan, there has been a range of other things happening at Council and across our city. Very briefly, these include:

● Starting consultation on upgrading Wainuiomata’s streetscape, to properly capitalise on the Mall redevelopment there

● Resource consent being granted for the Eastern Bays Shared Pathway, allowing us to continue to progress this important project for our city

● We’ve kicked off the development of our city’s integrated transport strategy, which is about getting a plan together to ensure all parts of our transport network are working well together

● Supporting New Zealand’s COVID-19 vaccination roll-out by supporting the Hutt Valley DHB to administer vaccinations at the Walter Nash Centre

On a personal note, I also want to comment that it was a real honour to be at last week’s citizenship ceremony to welcome new residents to the best city in New Zealand. This was the first citizenship ceremony we have held in Lower Hutt in over a year, due to COVID-19 and associated gathering restrictions.

We have one of the most diverse cities in Aotearoa, and our new citizens will only further add to the diversity and vibrancy of our community. It was a privilege to welcome everyone and I know that the people of Lower Hutt will join me in celebrating this significant milestone in their lives.

As always, please do not hesitate to get in touch if you would like to discuss any of the work that Council is doing, or major issues in my city. My priority is to engage with all of our people and all of our communities, and I am always available to chat. Please contact me by email: Campbell.Barry@huttcity.govt.nz, or via my social media channels.

Naku noa, na

Campbell Barry

Mayor of Lower Hutt

23 28 June 2021

Petone Community Board

09 June 2021

File: (21/899)

Report no: PCB2021/3/131

Victoria Street, Petone - Proposed P15 Loading Zone Parking Restriction

Purpose of Report

1. The purpose of this report is to seek Council’s approval for the installation of a P15 Loading Zone outside no.73 Jackson Street (Victoria Street frontage), as shown on the plan attached as Appendix 1 to the report.

Recommendations

That the Traffic Subcommittee recommends that Council:

(1) receives and notes the information;

(2) approves the installation of a Loading Zone (P15 At All Times) and associated No Stopping At All Times restrictions on Victoria Street, as shown in Appendix 1 attached to this report;

(3) rescinds any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the traffic controls described in this resolution; and

(4) notes that this resolution will take effect when the traffic control devices that evidence the restrictions described in this resolution are in place.

For the reason that the proposed restriction will improve serviceability for the building and surrounding local businesses.

The proposed changes support Council’s Parking Policy 2017.

Background

2. Council officers were approached by the property managers of District Apartments on Victoria Street, requesting the establishment of a loading zone to meet the loading and servicing requirements of the building in accordance with the development’s Traffic Impact Assessment.

3. The building has a dedicated rubbish collection point with a roller door on Victoria Street.

Discussion

4. With the space available at this section of road, the proposed 9m loading bay makes use of a single P120 parking space reducing the parking stock by one on Victoria Street.

5. The loading zone will facilitate servicing of the building by larger service vehicles such as rubbish and recycling collection trucks, delivery vehicles etc. and provide improved access to loading bays for nearby local businesses.

6. The parking markings and No Stopping restrictions will aid in better utilisation of parking space and improve manoeuvrability at driveways, respectively.

Options

7. The options are to:

a. Maintain the existing level of service (no dedicated facility) – Do Nothing;

b. Improve the existing level of service by approving the installation of a Loading Zone (P15, At All Times) as proposed; or

c. Approve a modified time restriction either greater or less than the proposed P15.

8. Council Officers recommend option (b) as the proposed restriction can meet the servicing needs of the development and surrounding businesses.

Climate Change Impact and Considerations

9. The matters addressed in this report have been considered in accordance with the process set out in Council’s Climate Change Considerations Guide.

10. The decision will not increase greenhouse gas emissions, and will not be affected by a changing climate. There are no opportunities in this decision to reduce emissions or build resilience.

Consultation

11. Consultation letters were delivered to 16 houses and businesses on Jackson Street and Victoria Street. A copy was also sent to Jackson Street Programme.

12. Two responses were received, one in support by the party who made the request and one objection by a local business.

13. The objecting party stated that with Victoria Street being ‘busy’ with a number of cafes, restaurants, and bars surrounding it, the loading zone would be better suited to Petone Avenue (on the northern side of 73 Jackson Street).

14. In response to the objection, officers note that the need for the loading zone is so that it is close to the dedicated rubbish collection point as per the Traffic Impact Assessment. The alternate location (Petone Avenue) will not meet the requirement.

Legal Considerations

15. These restrictions are made pursuant to the provisions of the Hutt City Council Traffic Bylaw 2017.

Financial Considerations

16. These changes can be funded from Council’s 2021/22 road marking budget.

Appendices

No.	Title	Page
1 ⇩	Appendix 1 Victoria Street P15 Loading Zone - Plan	24

Author: Threesa Malki

Traffic Engineer

Approved By: Charles Agate

Traffic Engineer - Network Operations

39 28 June 2021

Petone Community Board

27 May 2021

File: (21/821)

Report no: PCB2021/3/76

Democracy Advisor's Report

1. The primary purpose of the report is to update the Board on items of interest.

Recommendation

That the Board receives and notes the report.

Council’s current consultation and community engagement

2. Online feedback wanted

Council is looking for residents to join an online panel to get public feedback on a range of issues and policies affecting Lower Hutt: http://www.huttcity.govt.nz/Your-Council/Have-your-say/hutt-city-views/

3. District Plan Review

Council is still keen to receive the community’s ideas, concerns and suggestions on the District Plan as it is reviewed. Go to: https://haveyoursay.huttcity.govt.nz/district-plan-review to have your say.

Council’s Long Term Plan 2021-2031

4. The Long Term Plan 2021-31 engagement period has concluded. Council received over 900 pieces of feedback including from social media, letters, emails and on post-it notes at community meetings. This year saw a significant increase in feedback from rangatahi due to changes to Council’s modes of engagement. On 9 June 2021, Council met to agree final decisions. On 30 June 2021 Council will adopt the Long Term Plan and set the rates. A summary of the engagement feedback received can be viewed here: http://iportal.huttcity.govt.nz/Record/ReadOnly?Tab=31&Uri=5906875

Draft Heritage Policy | Taonga Tuku Iho

5. Council’s Policy, Finance and Strategy Committee considered the revised draft Heritage Policy on 27 April 202. Council approved the Heritage Policy at its meeting held on 1 June 2021. The Taonga Tuku Iho – Heritage Policy is is publicly available on Council’s website.

Update from previous Board meeting – 12 April 2021

6. At the last meeting of the Board, the Chair agreed to obtain an update on the trial of ‘Big Bins’ on the Petone Foreshore.

Council’s Assets Manager Reserves has advised the trial is not yet complete. She will update the Board with the results once it is completed.

Boy racer activity in Petone

7. Council has recently installed an additional spotlight in Toop Street to provide more light, in an attempt to dissuade vehicles from congregating in the area. Indicative reports would suggest this has not been effective.

8. Cornish Street businesses have been consulted on some proposed speed calming measures. However these have been placed on hold as Waka Kotahi (in conjunction with Council) undertakes additional consultation around the potential closure of the SH2 off-ramp into Cornish Street. If this was to occur, the change in vehicle movements would require the originally consulted plans to be modified.

2020/2021 Miscellaneous Administration and Training Budgets

9. The Board is allocated $8,000 per annum, comprised of

Miscellaneous Administration $5,000

Training $3,000

10. The following is the Board’s expenditure to 31 May 2021. A detailed breakdown of expenditure is attached as Appendix 1 to the report.

	Miscellaneous Administration	Training
	$5,000.00	$3,000.00
Expenditure	$2,838.85	$956.52
Balance remaining	$2,161.15	$2,043.48

Appendices

No.	Title	Page
1 ⇩	Petone Community Board expenditure to May 2021	40

Author: Judy Randall

Democracy Advisor

Reviewed By: Kate Glanville

Senior Democracy Advisor

Approved By: Kathryn Stannard

Head of Democratic Services

Attachment 1

PCB Chair’s Report – June 2021

Petone Community Board Chairperson’s Report – June 2021

Tena koutou katoa, Talofa lava, Malo e lelei, Neih Hou, Namaste, Al-salamu alaykum

Greetings to everyone in our community board area of Korokoro, Petone, Seaview, Moera, Waiwhetu South, Woburn South and Gracefield – called Petone for short. Anyone is welcome to come and speak for up to three minutes at the start of any of our board meetings on the evenings of 28 June, 30 August and 1 November in 2021.

a) Hutt City Council Long Term Plan

The Council adopted its ten year Long Term Plan on 9^th June. Its focus was on “getting the basics right” and $587M will be spent on the three waters – drinking, storm and wastewater. For example, a main waste connector that runs along The Esplanade needs to be replaced.

There will also be ‘possibility’ of work done on what is now called the Cross Valley Transport Connection and intially this will concentrate on a multi modal transport approach. The Eastern Bays Shared Pathway (as well as the Ngauranga to Petone/Te Ara Tupua pathway) will be built and this will see more cyclists along the foreshore area in particuar.

b) The Petone Wharf

Council has also agreed via the Long Term Plan that the refurbishment of the bulk of the Petone wharf will be brought forward from 2032 to the next few years. A provisional cost range of $15M to $20M is estimated for the project and officers will now be able to get to work on the reality of this and hopefully the end design will include lots of paling and at least one shed. Does anyone know when the wharf went from the two sheds shown in the photo attached to the end of this report to just what has been known in recent years as The Little Blue Shed?

As was stated in the paper to Councillors: The future of Petone wharf and its place in Lower Hutt’s history has been discussed widely for a number of years, and the wishes of residents and visitors are clear – they want the wharf to be refurbished so it can maintain its significance as a heritage site and a major feature of Petone for many years to come.

c) Street Cleaning

The general council cycle for street sweeping is every six weeks. However during autumn leaf-fall, sweeping is increased to every four weeks for leafier streets. Where residents have concerns they should log a call through Report a Problem - https://gissecure.huttcity.govt.nz/RAP/viewer/. The contractor will make special ad hoc (out of sweeping cycle) visits to attend to these concerns.

With the recent Canterbury floods in mind we can all be usefully aware of and clear the drain grates in our streets, and if things are really bad contact council re the need for extra street cleaning.

d) Petone Foreshore Planting

For those who have noticed empty planting beds on the foreshore between Beach and Richmond Street – these will start to be replanted soon. The toilets at the end of Bay Street are also still being assessed for including a Changing Places toilet and changing facility. Changing Places New Zealand (Changing Places NZ) was formed in 2017 to provide fully accessible bathroom facilities in public places throughout New Zealand. Changing Places NZ is based on the Changing Places Consortium which has built over 1000 fully accessible public bathrooms in the United Kingdom since 2006.

A Changing Places bathroom is much more than an accessible toilet. It is a place where people with multiple or complex disabilities can get changed in a safe, clean environment. It has facilities for toileting, showering, and changing for adults or children who might have more than one caregiver with them.

e) Concerns about Resource Consents and Intensification

There are ongoing concerns being expressed about recent consents. The review of the whole HCC District Plan – which was written in the early 90s – is one way people can get their concerns heard. The District Plan is extremely important for the shape, feel and liveability of the city, inluding Petone, for decades to come and this includes the identification and protection of heritage buildings and places.

The Heritage Chapter is going to be considered early in the programme of work and for initial submissions. It will be critical that people let the council know what they think is important to highlight and to protect – from this August on.

f) ANZAC Day Services

Thank you again to Kiwirail for sponsoring the Flag Ceremony at the ANZAC Memorial Flagstaff at Petone Railway Station on Sunday 25 April. Hopefully we will get HCC support into the future for the service at the Garden of Remembrance. Thank you to the Petone Rugby Football Club for partnering with us to provide refreshments after the Bracken Street service.

g) Two changes to phone and internet delivery are currently underway
These are the gradual withdrawal of the Chorus copper network and Spark’s landline phone equipment switch off. The first change currently underway is with Spark’s legacy Public Switched Telephone Network (PSTN) https://www.spark.co.nz/shop/landline/landline-migration/

This doesn’t mean people in those areas can’t have a copper broadband or landline phone service anymore, it just means they will have to shop around with other service providers or they can go for a fibre or fixed wireless (run via cell towers with no actual line) connection instead.

Then there is a change to some parts of the overall Chorus copper lines network - in some areas where there is high fibre uptake, Chorus is taking a gradual street by street approach to retiring the copper network.

Main points:
* PSTN switch off is Spark only – people can change providers to keep their copper services
* Copper withdrawal is Chorus – only in certain areas and people will be contacted by Chorus directly

h) Whaitua te Whanganui-a-Tara

Community representatives on the Whaitua committee have been working for two years to develop a programme to create an improved and sustainable approach to water. They are now at a point where they would like to share their key recommendations with the wider community. Community board members and Petone people in general are invited to attend a meeting on Thursday 24th June at the Petone Community House, Britannia Street, starting at 7pm.

I)Climate Change Workshops across the city
Thank you to Petone people who have been involved in any of these. A major forum is planned for August and there’s a lot more community input going to be needed before and beyond the end of this year. There is also a survey for Hutt City that really does take only about 3 mins and will help Hutt City develop a climate change response plan so that we can take action that will have an impact. Go to:

https://climate-action.co.nz/survey

j) Greater Wellington Regional Council Tree Planting

Each winter, Greater Wellington builds on a long tradition of tree planting and this year the aim is 400,000 trees taking root. The next local planting event anyone can join in is the Parangarahu lakes, Pencarrow planting day

26 JUNE 2021 AT 9:00AM. Meet just past the bus barn at the public toilets 509 Muritai Road Eastbourne

https://www.facebook.com/pcbhcc/ is the link to our Facebook page and http://eepurl.com/cq33Zj is the link to being included in regular emails.

Kia ora

Pam Hanna

Chairperson Petone Community Board

MEMORANDUM 46 28 June 2021

Our Reference 21/893

TO: Chair and Members

Petone Community Board

FROM: Threesa Malki

DATE: 09 June 2021

SUBJECT: Update on Report 21/15 Jackson Street, Petone - Proposed P60 Parking Restrictions

Recommendation

That the Board receives and notes the memorandum.

Purpose of Memorandum

1. To update the Board on Jackson Street, Petone – Proposed P60 Parking Restrictions.

Background

2. At the Petone Community Board meeting on 15 February 2021 officers presented a report on a proposal to convert the P10 loading zone near no.195-197 Jackson Street, Petone to a P60 parking space, and received the Board’s endorsement.

3. The report was subsequently presented to the Traffic Subcommittee on 02 March 2021.

4. The request to investigate converting the loading zone to a time restricted parking space originated from the Petone Community Board, and in January 2021 Council carried out initial consultations with seven businesses in the immediate vicinity of the loading zone.

5. A letter was received prior to the Traffic Subcommittee meeting on 02 March from the Jackson Street Programme, signed by 12 other businesses that use the loading zone but were not included in the initial consultations.

6. Businesses requested that in supporting the removal of the loading zone on Jackson Street, the first taxi stand on Britannia Street (outside The Berry Berry Nice Café) be converted to a loading zone.

7. A representative from Jackson Street Programme also spoke to the request during public comment stating the above and indicated their preference to remove all loading zones from Jackson Street.

8. As a result, it was agreed at the Traffic Subcommittee meeting that the report would lie on the table and officers would present an updated report following further investigation, to a future Subcommittee meeting.

9. In assessing this request officers note the requirements of Austroads: Guide to Traffic Management Part 11 - Parking, which requires any loading zone to be desirably located:

a. in convenient locations in business and industrial areas where there is a regular demand for loading and unloading goods

b. at one end of a section of parking with a clear length for vehicles to either drive in or leave directly

c. with sufficient length to accommodate the length of the vehicle plus a length for opening the rear tray or door

10. The available length of the taxi stand (6.5m) does not meet the standard length requirement and is limited in its ability to be extended due to its proximity to the intersection from the front and the driveway access from the back.

11. Additionally its location on the eastern side of Britannia Street has the potential to influence vehicles entering from Jackson Street to make U-turns or illegal manoeuvres to drive into the loading zone.

12. For the above reasons and as the signees of the letter indicated they currently use the P10 loading zone at no.195-197 Jackson Street, officers have decided not to proceed with the proposal.

13. No changes will be made to the P10 loading zone on Jackson Street or the Taxi Stand on Britannia Street.

Appendices

There are no appendices for this Memorandum.

Author: Threesa Malki

Traffic Engineer

Approved By: Charles Agate

Traffic Engineer - Network Operations

[1] This excludes sites that are considered high profile, significant on a city-wide basis due to their size and location, or where the site crosses ward or community boundaries.

[2] The Operational Guide for Urban Forest Plan is available from Council’s Parks and Recreation Division.

Pam Hanna (Chair)	Mike Fisher (Deputy Chair)
Mike Henderson	Matt Roberts
Alex Voutratzis	Karen Yung
Deputy Mayor Tui Lewis