UNCONFIRMED                                                                       1                                                  21 June 2021

HUTT CITY COUNCIL

 

Paewhiri Toha Pūtea Hapori ki Te Raki|Northern Community Funding Panel

 

Minutes of a meeting held in the Ricoh Sports Centre, 237 Taita Drive, Lower Hutt on

Monday 21 June 2021 commencing at 6.30pm

 

 

 PRESENT:

Dave Gillespie (Chair)

 

Janette Granville

Barbara Hay

 

Twiggy Johnston

Cr Naomi Shaw

 

Cr Leigh Sutton

 

 

APOLOGIES:                Kamiria (Mid) Thomas-Savelio

 

IN ATTENDANCE:      Ms D Hunter, Community Advisor Funding and Community Contracts

                                        Ms T Lealofi, Democracy Advisor

 

 

 

PUBLIC BUSINESS

 

 

1.       APOLOGIES 

Resolved: (Mr Gillespie/Cr Shaw)                                          Minute No. NCFP 21301

“That the apology received from Kamiria (Mid) Thomas-Savelio be accepted and leave of absence be granted.”

 

2.

Election of Chair

a)         System of Voting

 

Resolved: (Mr Gillespie/Cr Shaw)                                                 Minute No. NCFP 21302

“That the Panel adopts, pursuant to Schedule 7 of the Local Government Act 2002, appointment by statutory voting system B, requiring the persons elected to receive the votes of a majority of the members present and voting”

 

b)         Election of Chair

 

Cr Sutton called for nominations for the Chair of the Northern Community Funding Panel.  Cr Shaw nominated Mr Gillespie for the position of Chair and Ms Granville seconded the motion.

 

Resolved: (Cr Shaw/Ms Granville)                                            Minute No. NCFP 21303

“That Mr Dave Gillespie be re-elected as Chair of the Northern Community Funding Panel.”

  3.     PUBLIC COMMENT

Speaking under public comment, Ms P Still representing the Seniors Knitting/Crochet Club expressed support of their application for the purchase of materials. She noted that the club had been meeting regularly for a number of years making garments and blankets for babies and toddlers that were distributed by Plunket to families in need.

 

In response to a question from a member, Ms Still advised the club was not interested in selling any of their handmade garments as it would take the enjoyment out of what they were doing for the community.

4.       CONFLICT OF INTEREST DECLARATIONS          

          Ms Hay declared a conflict of interest in relation to Item 6. Northern Community Funding application for Stokes Valley Community House and took no part in discussion or voting on the matter.

5.          

Resolved: (Mr Gillespie/Cr Shaw)                                                 Minute No. NCFP 21304

“That the minutes of the meeting of the Northern Community Funding Panel held on Monday 9 November 2020, be confirmed as a true and correct record.”

6.

Northern Community Funding (21/912)

Memorandum dated 11 June 2021 by the Community Advisor Funding and Community Contracts

 

Ms Hay declared a conflict of interest in relation to the Stokes Valley Community House application and took no part in discussion or voting on the matter.

The Community Advisor Funding and Community Contracts elaborated on the report.  She noted that her report had not included the Dog Tethers project. She said the paperwork was incomplete as the necessary checklist had not been completed by the deadline.  She noted the Panel was not allowed to pre-approve funding for any community projects that had not been through the appropriate Council channels

The Chair expressed concern that the Panel was not allowed to pre-approve funding for any community projects. He said the Panel had been unanimous in supporting the dog tethers project.  He commented that he would raise the matter with Mayor Barry.  He suggested that the Panel approve $10K to progress the initiative.

 

Resolved: (Mr Gillespie/Cr Shaw)                                           Minute No. NCFP 21305

That the Panel:

(1)   notes the Community Funding Panels Delegations, Guidelines and Criteria 2020-2023 for the  Local Community Projects Fund for the Northern Ward;

(2)   notes that this is the second round of funding through the Northern Community Funding Panel Community Engagement Fund 2020-2021;

(3)  notes the Community Engagement Fund closed on Monday 1 June 2020 and three applications had been received;

(4)   agrees to allocate any agreed expenditure through the Local Community Projects Fund for the Northern Ward;

(5)   determines the funding to be granted through the Community Engagement Fund 2020-2021 for the Northern Ward;

(6)   agrees that the applications received under the Community Engagement Fund were considered according to the merits of the application criteria and priorities of the fund;

(7)   notes that the Community Engagement Fund application received from Upper Hutt Roller Skating Club had been withdrawn prior to the formal meeting of the Panel;

(8)   approves the application for Community Engagement Funding from Koraunui Marae on behalf of Janie Wichman for $1,494.00 for purchase of food, resources and venue hire for the Ko Wai Au/No Hea Au Wananga to be held at the Koraunui Marae on 10-12 July 2021;

(9)   endorses the Panel’s resolution at the meeting of 9 November 2020 for the approval of $500 to the Hutt Union Community Health Service towards the purchase of exercise equipment to encourage fitness and healthy eating/living;

 

(10) approves the Community Engagement Funding application from Stokes Valley Community House for $650.00 towards the purchase of materials for a senior knitting and crochet group which creates garments and blankets for babies and toddlers which are distributed by Plunket to families in need;

(11) approves the allocation for $22,103.00 from the Local Community Projects Fund for the Northern Ward to reinstate the toddlers playground at Speldhurst Park, Stokes Valley in accordance with the completed checklist attached to the agenda;

(12) approves the Local Community Projects Fund for $18,400.00 for the placement of four water fountains at Walter Nash, Speldhurst Park. The location for the remaining two are yet to be determined; and

 

(13) approves in principle $10,000 from the Local Community for the Northern Ward Projects Fund to progress the initiative of installing dog tethers within the Northern Ward; and

(14) agrees that the organisation granted funding will be required to attend a meeting of the Panel once the project has been completed.”

6.       QUESTIONS   

          There were no questions.

 

There being no further business the Chair declared the meeting closed at 7.00pm.

 

 

 

 

 

D Gillespie

CHAIR

 

 

 

 

 

 

CONFIRMED as a true and correct record

Dated this 4th day of November 2021