Komiti Iti Mahere ā-Ngahurutanga / Mahere
Long Term Plan/Annual Plan Subcommittee
Minutes of a meeting
held in the
Council Chambers, 2nd Floor, 30 Laings Road, Lower Hutt on
Wednesday 9 June 2021 commencing at 9.30am
Mayor C Barry (Chair)
Deputy Mayor T Lewis (Deputy Chair)
Cr J Briggs
Cr K Brown
Cr B Dyer
Cr S Edwards
Cr D Hislop
Cr C Milne (from 9.33am)
Cr A Mitchell (via audio-visual link)
Cr S Rasheed (via audio visual link) (until 10.04am)
Cr N Shaw
Cr L Sutton
APOLOGIES: An apology was received from Cr D Bassett
IN ATTENDANCE: Ms J Miller, Chief Executive
Ms A Blackshaw, Director Neighbourhoods and Communities
Mr M Boggs, Director Strategy and Engagement
Ms H Oram, Director Environment and Sustainability
Mr K Puketapu-Dentice, Director Economy and Development
Ms J Livschitz, Group Chief Financial Officer
Ms W Moore, Head of Strategy and Planning (part meeting)
Ms K Stannard, Head of Democratic Services (part meeting)
Mr D Koenders, Manager Financial Strategy and Planning (part meeting)
Ms H Stringer, Financial Transaction Services Manager (part meeting)
Mr D Newth, Financial Accounting Manager (part meeting)
Mr B Hodgins, Strategic Advisor (part meeting)
Ms S Page, Senior Management Accountant (part meeting)
Ms A Andrews, Business Analyst, Rates and Finance (part meeting)
Ms K Greene, Co-ordinator Mayor’s Office (part meeting)
Mr S George, Senior Accountant (part meeting)
Ms C Ellis, Head of Chief Executive’s Office (part meeting)
Ms C Taylor, Principal Advisor, Research and Evaluation
Ms K Glanville, Senior Democracy Advisor
Ms J Randall, Democracy Advisor
1. OPENING FORMALITIES – KARAKIA TIMATANGA
Kia hora te marino
Kia whakapapa pounamu te moana
He huarahi mā tātou i te rangi nei
Aroha atu, aroha mai
Tātou i a tātou katoa
Hui e Tāiki e!
May peace be wide spread
May the sea be like greenstone
A pathway for us all this day
Let us show respect for each other
For one another
Bind us together!
Resolved: (Mayor Barry/Deputy Mayor Lewis) Minute No. LTPAP 21301
"That the apology received from Cr Bassett be accepted and leave of absence be granted."
3. PUBLIC COMMENT
Cr Milne joined the meeting at 9.33am.
Comments are recorded under the item to which they relate.
OF INTEREST DECLARATIONS
Cr Hislop declared a conflict of interest in item 5a) as Council’s representative on the Board of Seaview Marina Limited. She took no part in discussion or voting on the matter.
Cr Brown declared a conflict of interest in item 5b) as Council’s representative on the Board of Urban Plus Group. She took no part in discussion or voting on the matter.
Cr Briggs declared interests in relation to his declarations on the Conflicts of Interest Register. He highlighted his membership of Toimata Foundation.
5. Recommendations to Council |Te Kaunihera o Te Awa Kairangi - 9 June 2021
Cr Hislop declared a conflict of interest and took no part in discussion or voting on the matter.
The Financial Accounting Manager elaborated on the report. He advised there had been only minor changes to the Statement of Intent (SOI) since it was considered by the Policy, Finance and Strategy Committee in February 2021. He highlighted the main change to the SOI, from previous years, was the inclusion of the breakwater lease in financial projections which would impact the return on equity. He added there was still the intention to pay dividends to Council in 2023-24.
ReCOMMENDED: (Mayor Barry/Cr Edwards) Minute No. LTPAP 21302
Subcommittee recommends that Council receives and agrees to the final
Statement of Intent for Seaview Marina Limited for the three years commencing
Speaking under public comment, Mr Chris Parkin commended Council for its leadership in committing to building more accessible Homestar rated homes. He also commended Council for addressing homelessness through the development initiatives of Urban Plus Ltd (UPL). He encouraged Council to consider adding electric vehicle (EV) charging and sharing stations to UPL goals. He wanted to see energy conservation progress to other infrastructure and in public transport.
Cr Brown declared a conflict of interest and took no part in discussion or voting on the matter.
Mr Daniel Moriarty, Chief Executive of UPL was in attendance for the item.
The Director Economy and Development elaborated on the report. He said there had been significant and positive changes in UPL due to evolving Council priorities and an increase in funding. He noted a new Chief Executive and new directors on the Board had brought additional changes. He advised a site blessing of Takai Here Tāngata, a housing development in Taita, took place recently. He said this was driven by a partnership between UPL, Kahungunu Whānau Services and Te Rūnanganui o Te Āti Awa. He noted additional funds provided through Council’s Long Term Plan would enable UPL objectives to be achieved.
In response to questions from members, the Chief Executive, UPL agreed additional units needed to be built for accessibility. He said UPL would be incorporating more accessible units in future plans. He added UPL would also be exploring the possibility of including an EV car share model for future developments.
The Chair asked officers for an update on progress with the additional accessible builds and EV car share stations in UPL’s six monthly reports.
Cr Rasheed left the meeting at 10.04am.
ReCOMMENDED: (Mayor Barry/Cr Briggs) Minute No. LTPAP 21303
“That the Subcommittee recommends that Council:
(1) receives and agrees to the final Urban Plus Group Statement of Intent for the three years commencing 1 July 2021 attached as Appendix 1 to this report; and
(2) agrees to increasing the loan facilities up to a maximum of $43M for the Urban Plus Group.”
Speaking under public comment, Mr Chris Parkin asked Council to keep looking at its activities through the lens of climate change. He asked Council to change its landfill goals to reducing the amount of methane leaked rather than increasing the amount burned.
The Chair asked officers to provide Mr Parkin with a response.
Speaking under public comment, Mr Max Shierlaw noted there was no dollar value attached to season charges for the use of sports fields and parks in the proposed Long Term Plan. He further noted charges would be increasing by a significant percentage of operating costs in the 2021/22 financial year. He advised he had requested information from officers on charges for sportsgrounds for this financial year and the previous year but had not yet received the information. He noted user charges were to increase from $2.7M to $4.2M in the 2021/22 financial year. He suggested that Council not increase charges for sports clubs.
The Group Chief Financial Officer elaborated on the report.
In response to a question from a member, the Director, Neighbourhoods and Communities advised that increases to user charges for parks and sportsfields were due to inflation. She said some sporting codes required a higher level of service and this could impact charges.
The Chief Executive noted the COVID-19 rescue package sporting fees waiver in 2020 could be a factor in the larger percentage increase in fees proposed for 2021.
The Chair asked officers to provide a response to Mr Shierlaw on why user charges were set to increase significantly for the 2021-22 year. He asked officers to advise Mr Shierlaw to email his question via the Council contact centre to ensure his query was recorded and passed to the appropriate officer.
In response to a question from a member, the Director, Environment and Sustainability advised officers were unable to measure unburned methane at Silverstream Landfill. She added modelling could be used to estimate the amount.
The Director Economy and Development outlined additional budget matters requiring decisions for the final Long Term Plan (LTP). He noted there was a clear voice of support from the community for the Cycling and Mobility Programme and the Wainuiomata skate park to be included in the LTP.
Members discussed the following matters:
· funding the Cycling and Mobility Programme would help reduce emissions and congestion.
· climate change needed to be a critical lens across Council decisions.
· active transport was also a health and safety issue and part of making the city a great place to live.
· public transport issues needed to be investigated alongside cycling and micromobility.
· it was important to have an integrated transport plan with better transport options including public transport, walking and cycling.
Recommended: (Mayor Barry/Cr Dyer) Minute No. LTPAP 21304
“That the Subcommittee recommends that Council approves the inclusion in the final Long Term Plan 2021-2031 of the Cycling and Micromobility Programme investment option 2, as detailed in table 2 of the report.”
ReCOMMENDED: (Mayor Barry/Cr Briggs) Minute No. LTPAP 21305
“That the Subcommittee recommends that Council agrees that funding of $40K currently available in budgets for the Wainuiomata Skate Park be transferred into the Wainuiomata Streetscape project, as detailed in table 2 in the report.”
Cr Briggs highlighted that although planned work on the Wainuiomata skate park would be completed as part of the Wainuiomata Streetscape Project, the scope of the work was not expected to change.
The Principal Advisor Research and Evaluation advised there had been updates to the Statements of Service Performance measures (SSPs) following requests from members after a recent briefing. She elaborated on changes to targets made to the following SSPs: cycleways, travel times on key routes, e-loans at libraries, wifi and methane targets. She agreed to report back to members on the proposed changes.
In response to a question from a member, the Chief Executive advised the final SSPs would be agreed at the Council meeting on 30 June 2021. She confirmed Council was committed to a Carbon Reduction Plan by the end of June 2021 which would have targets that possibly could go beyond those in the Long Term Plan. She added these would be measured through the normal performance measurement systems.
Cr Sutton left the meeting at 11:01 am and rejoined the meeting at 11.03am.
ReCOMMENDEd:(Mayor Barry/Deputy Mayor Lewis) Minute No. LTPAP 21306
“That the Subcommittee recommends that Council:
(1) receives the information;
(2) notes that Council approved on 31 March 2021 the draft Long Term Plan 2021-2031 Consultation Document and underlying information for public engagement;
(3) notes that the detailed analysis and results of the public engagement were reported to Council 24 May 2021, refer Section C;
(4) approves for inclusion in the final Long Term Plan 2021-2031 the Three Waters investment option 1, refer paragraphs 12 to 14;
(5) approves for inclusion in the final Long Term Plan 2021-2031 the Transport investment option 1, refer paragraphs 15 to 17;
(6) approves for inclusion in the final Long Term Plan 2021-2031 the Naenae Pool investment option 1, refer paragraphs 18 to 20;
(7) notes that decisions on the proposed changes to the Rates Postponement Policy are to be progressed outside the LTP process due to further legal advice sought, refer paragraph 27;
(8) agrees the rates increases to be included in the final Long Term Plan 2021-2031 as follows:
Note 1- excludes revenue from growth in the rating base
Note 2- excludes impact of service changes introduced in 2021/22 for waste services (rubbish, recycling and green waste)
(9) notes the projected rating impact for 2021/22 for the average residential ratepayer is $2.51 per week which excludes the new targeted rates for rubbish and recycling;
(10) notes the projected debt and debt to revenue ratio for the final Long Term Plan 2021-2031, refer graphs 2 and 3;
(11) notes the projected balanced budget position for the final Long Term Plan 2021-2031, refer graph 4;
(12) endorses the updated Statement of Service Performance information, refer Appendix 4, subject to the changes highlighted at the meeting;
(13) notes the external audit process that is to be completed;
(14) agrees that the LTP Working Group (comprising the Mayor, Deputy Mayor and Chairs of Committees) be delegated the authority to make decisions as required in preparing the Long Term Plan 2021-2031 for Council adoption on 30 June 2021; and
(15) requires that any such decisions made by the LTP Working Group be reported back to the Council meeting on 30 June 2021.”
There were no questions.
CONFIRMED as a true and correct record
Dated this 10th day of August 2021