MINUTES

Report of a Meeting of the HUTT VALLEY SERVICES COMMITTEE, held in the Council Chamber,

Civic Centre, 30 Laings Road, Lower Hutt

on FRIDAY 11 JUNE 2021 commencing at 9.31am

 

Present:

 

Cr H Newell, Chair (Upper Hutt City Council), Cr J Briggs, Deputy Chair (Hutt City Council), His Worship the Mayor Mr W N Guppy (Upper Hutt City Council), Cr C B G Carson (Upper Hutt City Council), Cr B Dyer (Hutt City Council), Cr P E Lambert (Upper Hutt City Council), Cr N Shaw (Hutt City Council), and Cr L Sutton (Hutt City Council)

In Attendance:

Hutt City Council (HCC): Mr J Scherzer, Manager Sustainability and Resilience (part- meeting), Mr D Kerite, Head of Environmental Consents (part-meeting), Mr D Bentley, Team Leader Environmental Health (part-meeting), and Ms J Randall, Democracy Advisor (part-meeting).

Upper Hutt City Council (UHCC): Ms K Robinson, Sustainability Officer (part-meeting), Mr R Schouten, Waste Minimisation Officer (part-meeting), Mr R Thomas, Strategic Policy Manager (part-meeting), Mr B Latimer, Parks and Reserves Manager (part- meeting), and Ms L Kynaston Governance Advisor UHCC.

Also in Attendance: Mr C Hillman, Senior Environmental Engineer at Tonkin & Taylor (part-meeting), Mr P Gardinis, Regional Manager at Wellington Water Limited (WWL) (part-meeting), Mr J McKibbin, General Manager Network Management at WWL (part-meeting), Mr C Gerrard, Regional Manager at Veolia Water Technologies (WWL) (part-meeting), Ms A Hector, Wastewater Contract Manager at WWL Assets (part- meeting), Ms S Cullen Programme Manager at WWL (part-meeting), and Ms L Fairbrother Project Lead at WWL (part-meeting).

Apology:

Cr S Rasheed (HCC)

Opening Formalities Karakia Timatanga

 

Kia hora te marino

Kia whakapapa pounamu te moana He huarahi mā tātou i te rangi nei Aroha atu, aroha mai

Tātou i a tātou katoa

Hui e Tāiki e!

May peace be widespread

May the sea be like greenstone A pathway for us all this day

Let us show respect for each other For one another

Bind us together!

 

1.

Apologies

 

 

RESOLVED:

HVSC 210401

 

“That the apology received from Cr Rasheed be accepted and leave of absence be granted”.

 

Moved

Cr Carson / Cr Lambert

CARRIED


 

2.

Declarations of Interest

 

There were no declarations of interest.

3.

Public Forum

 

There was no Public Forum.

4.

Minutes

 

 

 

RESOLVED:

“That the minutes of the Hutt Valley Services Committee meeting of 5 March 2021 be confirmed as a true and correct record”.

HVSC 210402

 

Moved

Cr Briggs / Cr Lambert

CARRIED

5.

Wastewater Joint Venture Update 11 February 2021 23 April 2021

 

In response to a question from a member, the General Manager Network Management WWL advised there was no apparent reason for the rise in frequency of odour complaints since Veolia Water Technologies took over the management of the Seaview Wastewater Treatment Plant (WWTP). He noted there had been a couple of operational issues that had been resolved and there was an odour monitoring process in place to investigate and manage any reported issues.

 

In response to questions from members about the Barber Grove Project, the Programme Manager at WWL advised that an initial portion of the tender had been leaked to the public. She added the Barber Grove Project was critical and high on the list of network risks. It is anticipated that tender approvals would be presented to UHCC shortly and the work was likely to take 12 months to complete. There was potential disruption to the community and trenchless technology was being considered to minimise disruption.

 

RESOLVED:

“That the report be received.”

HVSC 210403

 

Moved

Cr Newell / Cr Carson

CARRIED

6.

Update on Silverstream Landfill

 

 

In response to a question from a member, the Manager Sustainability and Resilience (HCC) advised that there was a change in direction for Silverstream landfill and the Ākina foundation was exploring options to extend the life of the landfill, generate revenue, enable resource recovery, and lead to minimal environmental impacts and better community outcomes. The landfill had a finite life and was limited by the resource consent and volume of space available. There were some fundamental improvements and changes that needed to be addressed before any further work could  be done, and these could take 6-12 months to complete.

Cr Newell emphasised that UHCC was very interested in the landfill and wanted to be involved in discussions with HCC around waste minimisation.

The business case would be completed and presented to the next Hutt Valley Services Committee meeting (27 August 2021), Final decisions would form part of the strategy for the landfill and incorporated into HCC’s Long Term Plan.


 

RESOLVED:

“That the report be received.”

HVSC 210404

 

Moved

Cr Newell / Mayor Guppy

CARRIED

7.

Akatarawa Cemetery Update

 

The Parks and Reserves Manager UHCC noted that Upper Hutt’s Neil Whiteman's dedication to caring for the cemetery earned him the Individual Excellence Award at the New Zealand Cemeteries and Crematoria Awards last month

Cr Briggs noted this was a well-deserved, significant achievement and asked that his gratitude and that of the HCC and the Hutt Valley community be passed onto Mr Whiteman.

In response to a question from a member, the Parks and Reserves Manager at UHCC advised there was a succession plan in place. There is an assistant sexton that had been working under Mr Whiteman learning the  trade. This role would always be a two person task and the team was looking at putting more administrative processes and support in place.

 

RESOLVED:

“That the memorandum be received.”

HVSC 210405

 

Moved

Cr Newell / Cr Briggs

CARRIED

8.

Dog Control Update (Hutt City Council)

 

The Head of Environmental Consents  HCC noted the success of the recently opened Les Dalton Dog Park in Wainuiomata.

Mayor Guppy acknowledged and provided thanks on behalf of the community. He noted the naming of the Park was a fitting recognition of the work that Mr Dalton had achieved throughout the  region during his career.

Cr Briggs noted it was a proud occasion for HCC and for Mr Dalton’s family who attended the blessing and official opening of the Park. Cr Barry acknowledged Mr Dalton’s huge contribution and  thanked officers for their work and effort at the Park which would be appreciated by dogs and their owners from across the region.

 

RESOLVED:

“That the report be received.”

HVSC 210406

 

Moved

Cr Newell / Cr Shaw

CARRIED

9.

Dog Control Update (Upper Hutt City Council)

 

 

RESOLVED:

“That the report be received.”

HVSC 210407

 

Moved

Cr Newell / Cr Lambert

CARRIED

10.

Health Office Activities Update

 

 

In response to a question from a member, the Team Leader Environmental Health HCC, noted that there were 3 corrective actions and 16 recommendations as a result of the Environmental Health Quality


                                                                       4                                                  11 June 2021

 

Management System audit carried out in May 2021. The Principle Quality Assurance officer was working through those actions and recommendations.

 

RESOLVED:

“That the memorandum be received.”

HVSC 210408

 

Moved

Cr Newell / Cr Lambert

CARRIED

11.

Regional Joint Services Opportunities

 

The following actions were raised and asked to be followed up:

A member reminded the meeting that at the HVSC meeting held on 5 March a members’ Bus Tour of the various joint facilities had been deferred to 2021. UHCC officers were responsible for  progressing this initiative.

Cr Briggs noted at a recent Wellington Region Climate Change Working Group (WRCCWG) meeting, Deputy Mayor Swales (UHCC) raised a request for the Hutt Valley Services Committee to have some ongoing dialogue around climate action. The WRCCWG was about to change its name to Wellington Region Climate Change Forum and this Forum would feed into the work of the Wellington Regional Leadership Committee. There was potentially an opportunity for this committee to have that conversation in more detail and share information with other networks.

 

It was suggested that the Chairs of the HVSC Committee be called together to discuss what this could look like and how this would work. This was also opportunity for sustainability and climate change staff from both Councils to come together, share information and discuss the plans for each City. Cr Briggs noted HCC was currently working on a corporate emissions plan and by the end of  the year they hope to complete a city wide carbon emission plan to move to zero carbon.

 

The Hutt Valley Services Committee Chairs, Deputy Mayor Swales, and relevant HCC and UHCC managers and officers for sustainability and climate change would meet before the next Hutt Valley  Services Committee meeting to work out the best approach.

Closing Formalities Karakia Whakamutunga

 

Whakataka te hau ki te uru Whakataka te hau ki te tonga Kia mākinakina ki uta

Kia mātaratara ki tai

E ake ana te atakura He tio, he huka, he hau

Tīhei mauri ora.

Cease the winds from the west Cease the winds from the south Let the breeze blow over the land Let the breeze blow over the ocean

Let the red-tipped dawn come with a sharpened air. A touch of frost, a promise of a glorious day.

 

The Chair declared the meeting closed at 10.32am.

 

 

Cr H Newell

Chair