UNCONFIRMED MINUTES                                                                       1                                                   22 June 2021



Paewhiri Toha Pūtea Hapori ki Te Rāwhiti | Eastern Community Funding Panel


Minutes of a meeting held in the Naenae Bowling Club, 25 Vogel Street, Naenae on

Tuesday 22 June 2021 commencing at 7.00pm



Mr Noel Woods


Ms Christine Fagan

Mr Dion Howard


Ms Liz Pa’u

Mr Luke Qin (Chair)


Cr Andy Mitchell

Cr Shazly Rasheed


APOLOGIES:                 There were no apologies.


IN ATTENDANCE:       Cr Brady Dyer (Alternate)
Ms D Hunter, Community Advisor Funding and Community Contracts

                                        Ms J Araiti, Senior Community Facilitator

                                        Ms H Clegg, Minute Taker




1.       APOLOGIES 

There were no apologies.


Election of Chair

a)  System of Voting


The Panel did not select a system of voting.


b)  Election of Chair


Cr Mitchell called for nominations for the Chair of the Eastern Community Funding Panel.  Cr Mitchell nominated Mr Qin for the position of Chair.  Mr Howard seconded the nomination.


Resolved:    (Cr Mitchell/Mr Howards)                                       Minute No. ECFP 21301

“That Mr Luke Qin be elected as Chair of the Eastern Community Funding Panel.”


Cr Mitchell thanked Mr Woods for his work as Chair to date.

Mr Qin thanked members for supporting his nomination.  He asked that the position of Chair be rotated annually.





There was no public comment.


         There were no conflict of interest declarations.

5.       MINUTES   


Resolved:  (Cr Mitchell/Ms Pa'u)                                         Minute No. ECFP 21302

“That the minutes of the meeting of the Eastern Community Funding Panel held on Wednesday 4 November 2020, be confirmed as a true and correct record.”



Community Engagement Fund 2020-2021 (21/875)

Memorandum dated 3 June 2021 by the Community Advisor Funding and Community Contracts


The Community Advisor Funding and Community Contracts elaborated on the report.  She noted one application was received and that the amount requested would result in monies being left over in the community engagement fund.  She suggested that members delegate authority to herself and the Chair to work with local community groups who may be eligible to receive funding, and assist them to complete a funding application by the end of June 2021.

In response to questions from members, the Community Advisor Funding and Community Contracts advised only the amount requested in an application could be approved.  She also advised that it was unclear why only one application for the community engagement fund was received. She added that the online application process had been made easier and the creation of a video by the members would assist in future funding rounds.

Cr Mitchell suggested the members work with their communities once they were aware of the community engagement funding round dates


Resolved(Mr Qin/Cr Rasheed)                                          Minute No. ECFP 21303

“That the Panel:

(1)   notes that the Community Engagement Fund closed on 1 June 2021 and one application has been received;

(2)   agrees that the application was considered according to the merits of the application criteria and priorities of the fund;

(3)   approves the application from Humorous Arts Trust for $1,800.00 towards the hireage of push-up drapes and spotlights to turn the function room at the Naenae Bowls Club into a suitable performance space for Stand Up comedy;

(4)   agrees that the Humorous Arts Trust will be required to attend a meeting of the Panel once the project has been completed;

(5)   agrees that the Community Funding Advisor and the Chair work with community groups in the Eastern Ward who may be eligible to receive the remainder of the fund and assist them to submit a completed application for assessment by the end of June 2021.”



6.       QUESTIONS   

There were no questions.



There being no further business the Chair declared the meeting closed at 7.12pm.









L Qin














CONFIRMED as a true and correct record

Dated this 26th day of October 2021