Komiti Iti Whakawhiwhi Mahi a
Te Tumu Whakarae | Chief Executive's Employment Subcommittee
27 May
2021
Order
Paper for the meeting to be held in the
Council
Chambers, 2nd Floor, 30 Laings Road, Lower Hutt,
on:
Thursday 3
June 2021 commencing at 1.30pm
Membership
Mayor
C Barry (Chair)
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Cr J Briggs
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Cr S Edwards
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Cr D Hislop
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Deputy Mayor T Lewis (Deputy Chair)
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For
the dates and times of Council Meetings please visit www.huttcity.govt.nz
Have your say
You can speak under public comment to items
on the agenda to the Mayor and Councillors at this meeting. Please let us know
by noon the working day before the meeting. You can do this by emailing DemocraticServicesTeam@huttcity.govt.nz or calling the
Democratic Services Team on 04 570 6666 | 0800 HUTT CITY
PURPOSE
The Chief Executive’s Employment Subcommittee has primary
responsibility for executing the Chief Executive’s performance agreement
and monitoring the Chief Executive’s performance. The Subcommittee also
has the responsibility, if required, of conducting a Chief Executive
recruitment process.
Review and make recommendations to Council on:
• Setting the employment terms and conditions of the Chief Executive.
• Determining the remuneration of the Chief Executive.
• Managing the Council’s working relationship with the Chief
Executive which includes:
o
the setting
of the performance targets and expectations, and
o
measuring the Chief Executive’s performance against
those targets and expectations.
• A recruitment and selection process for a Chief Executive.
•
Oversee any recruitment and selection process
agreed to by the Council for a Chief Executive.
Delegated Authority
The Subcommittee has delegated authority to make recommendations to
the Council.
Komiti Iti Whakawhiwhi Mahi a Te
Tumu Whakarae | Chief Executive's Employment Subcommittee
Meeting
to be held in the Council Chambers, 2nd Floor, 30 Laings Road, Lower Hutt on
Thursday
3 June 2021 commencing at 1.30pm.
ORDER
PAPER
Public Business
1. APOLOGIES
2. PUBLIC
COMMENT
Generally up to
30 minutes is set aside for public comment (three minutes per speaker on items appearing on the agenda). Speakers may be
asked questions on the matters they raise.
3. CONFLICT
OF INTEREST DECLARATIONS
Members
are reminded of the need to be vigilant to stand aside from decision making
when a conflict arises between their role as a member and any private or other
external interest they might have.
4. Minutes
Meeting
minutes Komiti
Iti Whakawhiwhi Mahi a Te Tumu Whakarae
Chief Executive's Employment Subcommittee, 4 February 2021 6
5. QUESTIONS
With reference to section 32 of
Standing Orders, before putting a question a member shall endeavour to obtain
the information. Questions shall be concise and in writing and handed to the
Chair prior to the commencement of the meeting.
6. EXCLUSION
OF THE PUBLIC
CHAIR'S
RECOMMENDATION:
“That the
public be excluded from the following parts of the proceedings of this meeting,
namely:
7. Minutes
4
February 2021
8. Finalising the Chief Executive's Six Monthly Performance Review (21/814)
9. Process for setting the Chief Executive's 2021/2022 Performance
Expectations (21/815)
The general subject of each matter to be considered while
the public is excluded, the reason for passing this resolution in relation to
each matter, and the specific grounds under section 48(1) of the Local
Government Official Information and Meetings Act 1987 for the passing of this
resolution are as follows:
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(A)
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(B)
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(C)
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General subject of the matter to be considered.
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Reason for passing this resolution in relation to each
matter.
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Ground under section 48(1) for the passing of this
resolution.
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Minutes of the Komiti Iti Whakawhiwhi Mahi a Te Tumu
Whakarae | Chief Executive's Employment Subcommittee held on 4 February 2021:
Chief Executive’s Six Monthly Performance Review
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The withholding of the information is necessary to protect
the privacy of natural persons. (s7(2)(a)).
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That the public conduct of the relevant part of the
proceedings of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exist.
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Finalising the Chief Executive's Six Monthly Performance
Review.
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The withholding of the information is necessary to protect
the privacy of natural persons. (s7(2)(a)).
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That the public conduct of the relevant part of the
proceedings of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exist.
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Process for setting the Chief Executive's 2021/2022
Performance Expectations.
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The withholding of the information is necessary to protect
the privacy of natural persons. (s7(2)(a)).
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That the public conduct of the relevant part of the
proceedings of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exist.
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This resolution is
made in reliance on section 48(1) of the Local Government Official Information
and Meetings Act 1987 and the particular interest or interests protected by
section 6 or 7 of that Act which would be prejudiced by the holding of the
whole or the relevant part of the proceedings of the meeting in public are as
specified in Column (B) above.”
Kate Glanville
SENIOR DEMOCRACY ADVISOR
HUTT CITY COUNCIL
Komiti Iti Whakawhiwhi Mahi a Te Tumu Whakarae]
Chief Executive's Employment Subcommittee
Minutes of a meeting
held in the Council Chambers, 2nd Floor, 30 Laings Road,
Lower Hutt on
Thursday 4 February
2021 commencing at 2.00pm
PRESENT: Mayor C Barry (Chair) Cr
J Briggs
Cr
S Edwards Cr
D Hislop
Deputy
Mayor T Lewis (Deputy Chair)
APOLOGIES: There were no apologies.
IN ATTENDANCE: Ms K Stannard, Head of Democratic Services
Ms K Anquetil,
General Manager, Sheffield (Facilitator)
PUBLIC
BUSINESS
1. APOLOGIES
There
were no apologies.
2. PUBLIC
COMMENT
There was no public comment.
3. CONFLICT
OF INTEREST DECLARATIONS
There were no
conflict of interest declarations.
4. MINUTES
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Resolved: (Mayor Barry/Deputy Mayor
Lewis) Minute
No. CEE 21101
“That the minutes of the meeting of the Chief
Executive’s Employment Subcommittee held on Friday 17 July 2020, be
confirmed as a true and correct record.”
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Resolved: (Mayor Barry/Deputy Mayor
Lewis) Minute
No. CEE 21102
“That the minutes of the meeting of the Chief
Executive’s Employment Subcommittee held on Wednesday 26 August 2020,
be confirmed as a true and correct record.”
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5. QUESTIONS
There were no questions.
6. EXCLUSION
OF THE PUBLIC
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Resolved: (Mayor
Barry/Deputy Mayor Lewis) Minute
No. CEE 21103
“That the public be excluded from the following
parts of the proceedings of this meeting, namely:
7. Minutes
– 17 July 2020 and 26 August 2020
8. Chief
Executive's Six Monthly Performance Review (21/87)
The general subject of each matter to be
considered while the public is excluded, the reason for passing this
resolution in relation to each matter, and the specific grounds under section
48(1) of the Local Government Official Information and Meetings Act 1987 for
the passing of this resolution are as follows:
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(A)
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(B)
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(C)
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General subject of the matter to be considered.
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Reason for passing this resolution in relation to
each matter.
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Ground under section 48(1) for the passing of this
resolution.
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Minutes of the Chief Executive's Employment
Subcommittee held on 17 July 2020: Chief Executive's Performance Review
2019/2020
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The withholding of the information is necessary to
protect the privacy of natural persons. (s7(2)(a)).
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That the public conduct of the relevant part of the
proceedings of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exist.
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Minutes of the Chief Executive's Employment Subcommittee
held on 26 August 2020: Chief Executive's Key Performance Indicators for
2020/21
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The withholding of the information is necessary to
protect the privacy of natural persons. (s7(2)(a)).
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That the public conduct of the relevant part of the proceedings
of the meeting would be likely to result in the disclosure of information
for which good reason for withholding exist.
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Chief Executive's Six Monthly Performance Review
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The withholding of the information is necessary to
protect the privacy of natural persons. (s7(2)(a)).
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That the public conduct of the relevant part of the
proceedings of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exist.
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This resolution is made in
reliance on section 48(1) of the Local Government Official Information and
Meetings Act 1987 and the particular interest or interests protected by
section 6 or 7 of that Act which would be prejudiced by the holding of the
whole or the relevant part of the proceedings of the meeting in public are as
specified in Column (B) above.”
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Resolved: (Mayor
Barry/Deputy Mayor Lewis) Minute
No. CEE 21104
“That Ms Katy Anquetil from
Sheffield be permitted to remain after the public section of the meeting as
she has knowledge of the matter that will assist the Subcommittee in relation
to the item.”
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There being no further business
the Chair declared the meeting closed at 2.08pm and the non-public portion
closed at 4.22pm.
C Barry
MAYOR
CONFIRMED as a true and correct record
Dated this 12th day of July 2021
