1                                                   17 May 2021

Komiti Ngā Wai Hangarua │Wellington Water Committee

 

Minutes of a meeting held in the Hutt City Council Chambers on

 Monday 17 May 2021 commencing at 1.00pm

 

 

PRESENT:

Mayor C Barry (HCC)

 

Mayor W Guppy (UHCC) (Deputy Chair)

 

Mayor A Baker (PCC)

 

Mayor A Beijen (SWDC)

 

Cr S Rush (WCC)

 

Cr J van Lier (GWRC)

 

APOLOGIES:                   Mr C Katene (Te Runanga o Toa Rangatira)

 

IN ATTENDANCE:          Ms N Hooper (SWDC) (Observer)

Ms L Rauhina-August (Observer) Taranaki Whānui ki Te Upoko o Te Ika)

                                           Cr R Leggett (Alternate PCC)

                                           Deputy Mayor G Emms (Alternate SWDC)

                                           Deputy Mayor H Swales (Alternate UHCC)
Mr G Dangerfield, Chair Wellington Water Ltd

                                           Mr P Barry, Board Member, Wellington Water Ltd

                                           Ms W Walker, Chief Executive, PCC
Ms J Miller, Chief Executive, HCC

                                           Mr P Kelly, Chief Executive, UHCC

Ms S Gains, General Manager, Corporate Services, GWRC

Ms H Oram, Director Environment and Sustainability, HCC (part meeting)

Mr B Hodgins, Strategic Advisor, HCC (part meeting)
Mr D List, Project Director, Regional Water Reform, PCC

                                           Mr C Crampton, Chief Executive, Wellington Water Limited
Ms S Cuthbert, Principal Advisor, Wellington Water Limited
Mr K Locke, General Manager Customer Operations, Wellington Water Ltd
Mr A van Paassen, Communications Engagement Manager, Wellington Water Ltd

Ms G Christison, Communications Officer, Wellington Water Ltd

                                           Ms K Stannard, Head of Democratic Services, HCC (part meeting)
Ms H Clegg, Minute Taker, HCC


 

 

 

 

PUBLIC BUSINESS

 

 

 

 

1.       APOLOGIES 

Resolved(Mayor Guppy/Mayor Baker)                             Minute No. WWC 21201

“That the apology received from Mr C Katene be accepted and leave of absence granted.”

2.       PUBLIC COMMENT

There was no public comment.      

3.       CONFLICT OF INTEREST DECLARATIONS  

         There were no conflict of interest declarations.

4.       Minutes

Resolved(Mayor Guppy/Mayor Baker)                             Minute No. WWC 21202

“That the minutes of the meeting of the Komiti Ngā Wai Hangarua Wellington Water Committee held on Friday, 5 March 2021, be confirmed as a true and correct record.”

 

5.

Process for the Appointment of the Wellington Water Committee Chair (21/684)

Report No. WWC2021/2/112 by the Head of Democratic Services

 

Resolved(Mayor Guppy/Cr van Lier)                               Minute No. WWC 21203

“That the Committee:

(1)     receives the information;

(2)     adopts, pursuant to Schedule 7 of the Local Government Act 2002 appointment by statutory voting system A (paragraph 5 contained in the report);

(3)     agrees that any voting round that requires a resolution by ‘lot’ to exclude any person/s will use the procedure where the candidates’ names (with the same number of votes) are placed in a container and the name of the person drawn out by an independent person is deemed the winner (ie elected or not excluded from the next round); and

(4)     adopts the voting system and procedure outlined in recommendations 2 and 3 above for the appointment of the Chair for the term ending at the 2022 local body elections.”

Mayor Guppy called for nominations for Chair.  Mayor Guppy nominated Mayor Barry for the position of Chair and Mayor Baker seconded the motion.  He then called for any other nominations and as there were none, he put the motion.

Resolved(Mayor Guppy/Mayor Baker)                             Minute No. WWC 21204

“That Mayor Barry be elected as Chair of the Wellington Water Committee for the term ending at the 2022 local body elections.”

 

6.

Chair's Statement

Mayor Barry thanked members for their vote of confidence and said that he looked forward to working with them.  He stated it was a privilege to serve as Chair during a period of great change within the Three Waters sector and local government.  He advised that Lower Hutt had three important issues regarding the Three Waters:  ageing asset infrastructure, population growth and historic under investment.  He believed the committee had an important oversight function and now was the time for a re-evaluation of the role of the committee.

 

7.

Verbal Update on Water Reform (21/681)

Report No. WWC2021/2/67 by the Head of Democratic Services

 

The Chief Executive, PCC advised the Three Waters reform was at a period of uncertainty while waiting for a paper to be considered by Cabinet.  She introduced
Mr Dougal List, the new Project Director, Regional Water Reform.

The Chief Executive, PCC advised Mayor Barry was now a member of the Steering Group.  Members agreed this would be advantageous as Wellington Water Ltd (WWL) and the committee’s experiences could be feed into planning the new structure.

In response to a question from a member, Mayor Barry advised he had not been part of any discussions regarding the possibility of iwi owning a portion of water assets as a way of possibly preventing privatisation of such assets.

 

Resolved(Mayor Barry/Mayor Beijen)                               Minute No. WWC 21205

“That the Committee notes the verbal update on Water Reform.”

 

8.

Wellington Water Limited Company Update for Quarter Three (21/683)

Report No. WWC2021/2/114 by Wellington Water Limited

 

The Chief Executive, Wellington Water Limited (WWL) elaborated on the report. 

In response to a question from a member, the Chief Executive, WWL expressed reasonable confidence that the proposed works for the coming year could be completed.  He added the Fast-Track Renewals Programme had been successful, consultants had signed contracts, management of projects was improving and regular meetings were occurring with each client council.

In response to a question from a member regarding the percentage of actual work that was included in the $40M of capital works, the Chief Executive, WWL agreed to report back on the information.

In response to a question from a member regarding the increased number of calls to the Customer Hub, the Chief Executive, WWL confirmed multiple calls from one person would be counted individually.  The General Manager Customer Operations, WWL added that currently there were between 90 to 100 ground staff.  He acknowledged the struggle WWL was experiencing attracting suitably qualified personnel.  He further acknowledged the median non-urgent response times were getting longer.  The Chief Executive, WWL added WWL was working hard to reverse the trend.  He highlighted that if increased funds were not received from each client council and the number of service requests increased, then response times would suffer.

In response to a question from a member regarding the process once a member of the public reported a leak, the General Manager Customer Operations, WWL agreed to report back with specific details.  He added that over the summer, the Customer Hub had been issued with information to pass onto customers including details concerning an SMS alert system and how to access the WWL website.

In response to a question from a member regarding qualified personnel, the General Manager Customer Operations, WWL explained WWL utilised external consultants adding that, from time to time, companies who constructed infrastructure were not skilled in repairing infrastructure.  The Chief Executive, WWL added that external consultants were used occasionally for resource and building consent work.

In response to a question from a member regarding the capability of WWL and the management of risk, the Chief Executive, WWL advised the Capex Workload Management Programme was based on a panel structure, sized to deliver a certain amount of work.  He added that now that the amount of work was increasing, investigations were currently underway into developing a new management system.  He confirmed certainty for the capex programme for the next three years which connected with the length of time of each client council’s Long Term Plan. 

In response to a question from a member regarding further requests for funding, the Chief Executive, WWL explained that the current and next years’ budgets had been set according to funds received from client councils and finalised capital works programmes.  He was confident no further funding requests would be made during this period.  He added the goal was to use central government’s fiscal stimulus package funding.

In response to a question from a member regarding the infringement notice issued to WWL concerning sediment discharge into Titahi Bay, the General Manager Customer Operations, WWL explained that whilst the work crew had installed temporary sediment control measures, these had not proven to be fully effective.  He added that a training programme for all ground staff had been implemented to ensure crews fully understood the control measures they were installing.

In response to a question from a member regarding the data base for the critical asset analysis, the Chief Executive, WWL advised an update on investment into the data management system would be reported to the next meeting.

In response to a question from a member regarding the risk involved in acquiring materials from overseas, the Chief Executive, WWl advised he would report back to the next meeting.

In response to a question from a member, the Chair, WWL confirmed Mr Barry and himself had met with the Head of Audit New Zealand to discuss the audit process for the current financial year.  He cautioned there may be one or two items that may not satisfy the Auditor.

The Chief Executive, WWL advised that despite the uncertainties associated with the Three Waters Reform Programme, WWL would continue to deliver its work programmes to each client council.  He added that he would continually update the committee as information on the reform was received.

 

Resolved(Mayor Barry/Mayor Beijen)                               Minute No. WWC 21206

“That the Committee receives the Quarter 3 Performance report attached as Appendix 1 to the report.”

9.

Wellington Water Limited Annual Governance Statement (21/731)

Report No. WWC2021/2/115 by Wellington Water Limited

 

The Chair, Wellington Water Limited elaborated on the report.

 

Resolved(Mayor Barry/Cr Rush)                                       Minute No. WWC 21207

“That the Committee agrees to provide feedback on Wellington Water Limited’s Governance Statement included in its draft Statement of Intent.”

10.     EXCLUSION OF THE PUBLIC

Resolved(Mayor Barry/Mayor Beijen)                               Minute No. WWC 21208

“That the public be excluded from the following parts of the proceedings of this meeting, namely:

 

11.     Appointment of Directors to Wellington Water Limited (21/680)

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

(A)

(B)

(C)

 

 

 

General subject of the matter to be considered.

Reason for passing this resolution in relation to each matter.

Ground under section 48(1) for the passing of this resolution.

 

 

 

Appointment of Directors to Wellington Water Limited.

The withholding of the information is necessary to protect the privacy of natural persons. (s7(2)(a)).

That the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exist.

 

This resolution is made in reliance on section 48(1) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or 7 of that Act which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as specified in Column (B) above.”

 

There being no further business the Chair declared the public portion of the meeting closed at 2.01pm, and the public excluded portion of the meeting closed at 2.06pm.

 

 

 

                                                                                                                                                                                                                                                                                                                                                                                                                                                C Barry

                                                                                                                           CHAIR

 

 

 

 

 

 

 

CONFIRMED as a true and correct record

Dated this 19th day of July 2021