Komiti Iti Mahere ā-Ngahurutanga / Mahere ā-Tau Long Term Plan/Annual Plan Subcommittee
13 May 2021
Order Paper for the meeting to be held in the
Council Chambers, 2nd Floor, 30 Laings Road, Lower Hutt,
May 2021 commencing at 9.30am
and reconvening on
Friday 21 May 2021 commencing at 9.30am
Mayor C Barry (Chair)
Deputy Mayor T Lewis (Deputy Chair)
Cr D Bassett
Cr J Briggs
Cr K Brown
Cr B Dyer
Cr S Edwards
Cr D Hislop
Cr C Milne
Cr A Mitchell
Cr S Rasheed
Cr N Shaw
Cr L Sutton
For the dates and times of Council Meetings please visit www.huttcity.govt.nz
To carry out all necessary considerations and hearings, precedent to the Council’s final adoption of Long Term Plans (LTP) and Annual Plans (AP) which give effect to the strategic direction and outcomes set by the Policy, Finance and Strategy Committee through setting levels of service, funding priorities, the performance framework and budgets.
§ Development of a framework and timetable for the LTP and AP processes.
§ The nature and scope of engagement and public consultation required.
§ Statements to the media.
§ Such other matters as the Subcommittee considers appropriate and which fall within its Terms of Reference.
§ Informal engagement with the community, and the hearing of any formal public submissions.
§ Consideration of submissions on Hutt City Council’s Assessment of Water and Sanitary Services.
Consider and make recommendations to Council:
§ Levels of service, funding priorities, performance framework, budgets, rating levels and policies required as part of the LTP or AP, excluding any policies recommended to Council by the Policy, Finance and Strategy Committee.
§ Consultation Documents.
§ Council’s proposed and final LTP.
§ Council’s proposed and final AP.
§ Final content and wording, and adoption of the final Hutt City Council Assessment of Water and Sanitary Services.
Extract from the Controller and Auditor General’s October 2010 Good Practice Guide: Guidance for members of local authorities about the Local Authorities (Members’ Interests) Act 1968
Appointment as the local authority’s representative on another organisation
5.47 You may have been appointed as the authority’s representative on the governing body of a council-controlled organisation or another body (for example, a community-based trust).
5.48 That role will not usually prevent you from participating in authority matters concerning the other organisation – especially if the role gives you specialised knowledge that it would be valuable to contribute.
5.49 However, you could create legal risks to the decision if your participation in that decision raises a conflict between your duty as a member of the local authority and any duty to act in the interests of the other organisation. These situations are not clear cut and will often require careful consideration and specific legal advice.
5.50 Similarly, if your involvement with the other organisation raises a risk of predetermination, the legal risks to the decision of the authority as a result of your participation may be higher, for example, if the other organisation has made a formal submission to the authority as part of a public submissions process.
Komiti Iti Mahere ā-Ngahurutanga / Mahere ā-Tau | Long Term Plan/Annual Plan Subcommittee
to be held in the Council Chambers, 2nd Floor, 30 Laings Road, Lower Hutt on Thursday 20 May 2021 commencing at 9.30am and reconvening
on Friday 21 May 2021 at 9.30am.
1. OPENING FORMALITIES - Karakia Timatanga
Kia hora te marino
Kia whakapapa pounamu te moana
He huarahi mā tātou i te rangi nei
Aroha atu, aroha mai
Tātou i a tātou katoa
Hui e Tāiki e!
May peace be wide spread
May the sea be like greenstone
A pathway for us all this day
Let us show respect for each other
For one another
Bind us together!
3. CONFLICT OF INTEREST DECLARATIONS
Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have
4. Hearing of submissions on the Draft Long Term Plan 2021-2031 (21/702)
See link to the submissions of those who wish to speak: https://hutt.city/ltpsubmissions
A hearing timetable and submissions in order of speakers will be circulated separately.
5. CLOSING FORMALITIES - Karakia WHAKAMUTUNGA
Whakataka te hau ki te uru
Whakataka te hau ki te tonga
Kia mākinakina ki uta
Kia mātaratara ki tai
E hī ake ana te atakura
He tio, he huka, he hau hū
Tīhei mauri ora.
winds from the west
SENIOR DEMOCRACY ADVISOR