Komiti Kaupapa Taiao
Climate
Change and Sustainability Committee
29 April 2021
Order Paper for the meeting to be held in the
Council Chambers, 2nd Floor, 30 Laings Road, Lower Hutt,
on:
Thursday 6 May 2021 commencing at 2.00pm
Membership
Cr J Briggs (Chair) |
|
Mayor C Barry |
Cr K Brown |
Cr S Edwards |
Deputy Mayor T Lewis |
Cr A Mitchell |
Cr S Rasheed (Deputy Chair) |
Cr N Shaw |
|
For the dates and times of Council Meetings please visit www.huttcity.govt.nz
Have your say
You can speak under public comment to items on the agenda to the Mayor and Councillors at this meeting. Please let us know by noon the working day before the meeting. You can do this by emailing DemocraticServicesTeam@huttcity.govt.nz or calling the Democratic Services Team on 04 570 6666 | 0800 HUTT CITY
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OVERVIEW:
This Committee has responsibility for oversight of Council’s environment and climate change response.
The Committee is aligned with the Environment & Sustainability Directorate.
Its areas of focus are:
§ Oversight of Council’s plan to reach Carbon Zero, including raising awareness of climate-related issues
§ Developing and implementing climate and environmental policies and plans including ecology, biodiversity and biosecurity matters
§ Waste and recycling
PURPOSE:
To develop, implement, monitor and review strategies, policies, plans and functions associated with environmental and climate change activities.
DELEGATIONS FOR THE COMMITTEE’S AREAS OF FOCUS:
• All powers necessary to perform the Committee’s responsibilities including the activities outlined below.
• Develop required strategies and policies. Recommend draft and final versions to Council for adoption where they have a city-wide or strategic focus.
• Implement, monitor and review strategies and policies.
• Oversee the implementation of major projects provided for in the LTP or Annual Plan.
• Oversee budgetary decisions provided for in the LTP or Annual Plan.
• Oversee the development and implementation of plans and functions that promote environmental wellbeing, including Council’s plan to reach Carbon Zero.
• Maintain an overview of work programmes carried out by the Council’s Environment & Sustainability Directorate.
• Address matters related to ecological protection, the protection of biodiversity, and biosecurity.
• Address matters related to climate change, including raising awareness of climate-related issues, advocating for climate change issues and actions, and championing initiatives that reduce carbon emissions.
• Recommend to Council the acquisition or disposal of assets, unless the acquisition or disposal is provided for specifically in the LTP.
• Conduct any consultation processes required on issues before the Committee.
• Approval and forwarding of submissions.
• Any other matters delegated to the Committee by Council in accordance with approved policies and bylaws.
• The committee has the powers to perform the responsibilities of another committee where it is necessary to make a decision prior to the next meeting of that other committee. When exercised, the report/minutes of the meeting require a resolution noting that the committee has performed the responsibilities of another committee and the reason/s.
• If a policy or project relates primarily to the responsibilities of the Climate Change & Sustainability Committee, but aspects require additional decisions by the Communities Committee and/or Infrastructure & Regulatory Committee, then the Climate Change & Sustainability Committee has the powers to make associated decisions on behalf of those other committees. For the avoidance of doubt, this means that matters do not need to be taken to more than one of those committees for decisions.
HUTT CITY COUNCIL
Komiti
Kaupapa Taiao
Climate Change and Sustainability Committee
Meeting to be held in the Council Chambers, 2nd Floor, 30 Laings Road, Lower Hutt on
Thursday 6 May 2021 commencing at 2.00pm.
ORDER PAPER
Public Business
OPENING FORMALITIES - Karakia Timatanga
Kia hora te marino Kia whakapapa pounamu te moana He huarahi mā tātou i te rangi nei Aroha atu, aroha mai Tātou i a tātou katoa Hui e Tāiki e! |
May peace be wide spread May the sea be like greenstone A pathway for us all this day Let us show respect for each other For one another Bind us together! |
1. APOLOGIES
2. PUBLIC COMMENT
Generally up to 30 minutes is set aside for public comment (three minutes per speaker on items appearing on the agenda). Speakers may be asked questions on the matters they raise.
3. CONFLICT OF INTEREST DECLARATIONS
Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have
4. Kerbside Rubbish and Recycling Implementation Project Update (21/580)
Report No. CCASC2021/2/99 by the Strategic Advisor 6
Chair’s Recommendation:
“That the recommendation contained in the report be endorsed.” |
5. Update on Council's solid waste management and minimisation work (21/593)
Report No. CCASC2021/2/100 by the Manager, Sustainability and Resilience 11
Chair’s Recommendation:
“That the recommendations contained in the report be endorsed.” |
6. Update on Council's climate change work (21/599)
Report No. CCASC2021/2/102 by the Manager, Sustainability and Resilience 81
Chair’s Recommendation:
“That the recommendation contained in the report be endorsed.” |
7. Committee work programme (21/390)
Report No. CCASC2021/2/103 by the Manager, Sustainability and Resilience 94
Chair’s Recommendation:
“That the recommendation contained in the report be endorsed.” |
8. QUESTIONS
With reference to section 32 of Standing Orders, before putting a question a member shall endeavour to obtain the information. Questions shall be concise and in writing and handed to the Chair prior to the commencement of the meeting.
CLOSING FORMALITIES - Karakia WHAKAMUTUNGA
Whakataka te hau ki te uru Whakataka te hau ki te tonga Kia mākinakina ki uta Kia mātaratara ki tai E hī ake ana te atakura He tio, he huka, he hau hū Tīhei mauri ora. |
Cease the
winds from the west |
Judy Randall
DEMOCRACY ADVISOR
0 06 May 2021
Climate Change and Sustainability
Committee
08 April 2021
File: (21/580)
Report no: CCASC2021/2/99
Kerbside rubbish and recycling implementation project update
Purpose of Report
1. This report provides an update on the status of the project to implement the new kerbside rubbish and recycling services, planned to commence on 1 July 2021.
Recommendation That the Committee receives and notes the report. |
Background
2. Council decided on 15 September 2020 to introduce a rates funded weekly rubbish and fortnightly recycling collection services, commencing on 1 July 2021. A project team led by Bruce Hodgins, and a project board headed by Helen Oram, were established to implement the decision.
3. This is the second update to the Committee following the update to the meeting on 1 March 2021.
Bin Roll-Out
4. The initial bin
order was made in December 2020 with another in early February 2021 following
the closing of the bin selection process. A final
top-up order was placed in early April 2021 following the completion of the
Multi-Unit Development assessments.
5. The first shipment of bins from Australia is due into Wellington on 26 April 2021, with subsequent shipments occurring over the following three weeks. The final shipment is due on 15 May 2021 in Tauranga. These bins will then be freighted to Wellington by rail.
6. Arrival dates are later than what was originally planned due to shipping schedule delays affected by issues at Ports of Auckland. Rotaform Plastics Limited (Rotaform), the company subcontracted by Waste Management Limited (WML) to supply and deliver the bins and crates, has had to re-organise shipments to avoid Ports of Auckland.
7. Bins will be assembled and ready to commence delivery to households from early May 2021 with all deliveries planned to be completed by mid-June over a seven week period. The latter part of June will be available as back-up if there are any delays and used to respond to any issues that may occur and that need to be fixed prior to 1 July 2021.
8. The roll-out will be carried out progressively by pick-up zone, starting with those suburbs that have their rubbish and recycling picked up on a Monday and working through to Wainuiomata for which Friday is the pick-up day.
9. Rotaform will be using six trucks and crews to undertake the deliveries. It expects to deliver around 2000 bins per day for the first two weeks and 3360 bins per day in subsequent weeks as the crews become familiar with the process. The bin roll-out schedule is attached as Appendix 1 to the report.
10. Most staff employed to undertake the deliveries are being recruited locally through a temporary workforce agency and will be led by a team of Rotaform employees overseeing the roll-out.
Fleet Update
11. WML is on track to have most of the new fleet operational on 1 July 2021, with the balance to be operational in August 2021. It has made arrangements to temporarily utilise vehicles from its existing fleet until such time as the last vehicles on order are fully operational. The delay is due to issues with shipping and battery availability.
12. To date two side loaders have been completed with a further seven at different stages of conversion and fit-out. Another two side-loaders arrive in the country on 2 May. The rear loaders are due to arrive 19 June 2021 and these are the vehicles that will not be operational until August 2021.
Multi- Unit Developments
13. All Multi-Unit Developments (MUDs) have been visited and bin solutions determined based on size, lay-out and accessibility. This information has been finalised and sent to WML in preparation for the roll-out. Letters have been, or are in the process of being sent to all MUD owners and residents advising them of the bins that will be delivered, and advising if the service will be shared or individualised.
14. A meeting was held with Kāinga Ora managers to work through particular site issues for about 30 of its MUDs and agree on suitable solutions for residents. We will be working with Kāinga Ora during the roll-out and over the first few months to iron out teething issues.
Assisted Service Requests
15. Assisted service request assessments commenced in early April and are expected to be completed within four weeks. There are 622 assessments to be made for either an assisted service or to resolve a difficult access situation. WML and Council staff are jointly conducting the assessments.
16. Residents are contacted prior to the visits to ask if the service is still required, and if so, to let the resident know what day the visit is likely to occur. As at 13 April 2021, 194 visits had been made with 58 accepted for an assisted service. There are a number of requests that will likely be declined as the resident(s) are considered to be able to manage their bins.
17. Once the visits have concluded we will be writing to residents to confirm the arrangements or to advise that an assisted service is declined.
Engagement Activities
18. Engagement on the new rubbish and recycling service continues to ramp up over May and June. Alongside their new bins, households will receive an informational booklet detailing how to use the new service when it begins in July.
19. The bin delivery campaign, informing households of when their bins are expected to be delivered, will peak in May along with deliveries, before tailing off into June when the messaging will switch to preparations for the new service starting.
20. The microsite toogoodtowaste.nz that launched in April will be updated with tools and content about the new service, such as a waste search tool detailing what to do with specific waste items, and an address search tool to find out your next collection day and which bins to put out.
21. The bin delivery and service preparation campaigns will be run across print media (eg Hutt News), radio, online and out-of-home. In addition, regular face-to-face engagements will be run in high traffic areas such as local supermarkets, the riverbank market etc, to support residents to prepare for the change and answer their questions. This will be similar to the engagements run during the bin selection campaign over summer.
22. In early May we will be going out to the public via Facebook, to seek submissions on our ‘Name The Trucks’ campaign. The campaign aims to encourage community interest and involvement in the upgraded service by asking people to put their personal ‘stamp’ on the recycling and glass fleets. The campaign will be supported by a media release and the successful names will be announced on Facebook.
23. Letters were sent to all Coast Road Wainuiomata residents outlining the solution and measures being taken for this 80kmh road. A meeting was held with the Wainuiomata Rural Residents’ Association to listen to concerns and get feedback on the letter before it was sent.
24. Letters were sent to all residents in private roads seeking a waiver for WML trucks to access such roads. We require a minimum of one owner to provide the waiver for each private road in order for WML to access the road. If we do not get a single waiver then residents will need to wheel their bins to the adjoining public road.
Climate Change Impact and Considerations
25. The matters addressed in this report have been considered in accordance with the process set out in Council’s Climate Change Considerations Guide.
Financial Considerations
26. The total cost of implementation of the new service is forecast to be just under $1M.
No. |
Title |
Page |
1⇩ |
Appendix 1 - Bin delivery plan |
10 |
Author: Bruce Hodgins
Strategic Advisor
Approved By: Helen Oram
Director Environment and Sustainability
0 06 May 2021
Climate Change and Sustainability Committee
11 April 2021
File: (21/593)
Report no: CCASC2021/2/100
Update on Council's solid waste management and minimisation work
Purpose of Report
1. To provide the Committee with an update on various solid waste management and minimisation work streams.
Recommendations That the Committee: (1) notes the update on various solid waste management and minimisation work streams; and (2) notes the Impacts and Outcomes Framework developed by Ākina Foundation for Silverstream landfill and the wider solid waste management and resource recovery space, to help inform Council’s future work in this area. |
Background
2. Council undertakes a range of solid waste management and minimisation activities, and this report consolidates information on their status.
3. However, the following solid waste and/or waste minimisation matters are addressed in separate reports, as follows:
a. The update on the work to implement Council’s new rubbish and recycling collection services is covered in a separate report to this committee.
b. Detailed and regular information on the ongoing development, operation and performance of the Silverstream Landfill is covered in a separate report to the Hutt Valley Services Committee.
Impact and Outcomes framework for solid waste
4. Officers and Ākina Foundation presented the results of the work to develop an impact and outcomes framework for Silverstream Landfill and the wider solid waste management and resource recovery space to Councillors at a workshop on 7 April 2021. A full copy of the report is available in Appendix 1 to the report.
5. Our work with the Ākina Foundation will help inform a number of workstreams, including our work to procure a new landfill operations contract (once the contract with Waste Management NZ expires), and the development of business cases for future resource recovery infrastructure.
Business case regarding the recovery of construction and demolition waste
6. Hutt City Council is co-operating with Porirua City Council (PCC) on its work to develop a business case regarding options for the recovery of construction and demolition (C&D) waste. PCC commissioned Morrison Low to undertake this work.
7. The business case is on track to be developed and finalised by the end of June 2021.
Business case regarding changes at Silverstream transfer station
8. While Council has approved funds in the draft LTP for making significant changes to the layout of the transfer station at Silverstream Landfill, in order to address many of the current health and safety risks, and improve upon the current level of service, this funding is still subject to the completion of a business case.
9. While officers aimed to have this work complete by March 2021, it has become apparent that there are some linkages that should be considered between this work, and the work on a business case for the recovery of construction and demolition waste led by PCC.
10. Therefore, officers are taking the time to undertake further analysis and discussion on the range of options, including the possibility of a completely new site for a resource recovery park elsewhere in the Hutt Valley, and will report back on progress.
Climate Change Impact and Considerations
11. No detailed climate impact statement has been prepared, as this report only provides an update on various work streams. Where applicable, deliverables within the different work streams (eg business cases, procurement strategy) will cover information regarding climate impacts and/or carbon emissions.
Financial Considerations
12. There are no financial considerations.
Consultation
13. There is no consultation required.
Legal Considerations
14. There are no legal considerations.
No. |
Title |
Page |
1⇩ |
Appendix 1- Impact and Outcomes Framework |
14 |
Author: Jörn Scherzer
Manager, Sustainability and Resilience
Approved By: Helen Oram
Director Environment and Sustainability
Climate Change and Sustainability Committee
21 April 2021
File: (21/599)
Report no: CCASC2021/2/102
Update on Council's climate change work
Purpose of Report
1. Officers provide a regular update on climate change work, in order to implement Council’s organisational carbon target, facilitate a reduction in city-wide emissions, and address climate change impacts.
Recommendation That the Committee notes the update on various climate change work streams. |
Electricity and natural gas use at Council facilities
Our expected emission reduction pathway for our facilities
2. The figure on the right shows Hutt City Council’s expected
carbon emission path in relation to our emission reduction target for our
facilities for 2024. Assuming all projects to remove natural gas as per draft
LTP go ahead as scheduled over the next 9 years, we should achieve our 2024
target, and a 50% saving by 2030.
3. Further reductions would depend on New Zealand further decarbonising its electricity production, from about 85% renewable currently, and realising further efficiency opportunities at our facilities.
LED street lighting
4. As at 31 March 2021 around 5,100 streetlights (36%) have been upgraded to LED luminaires in Lower Hutt, out of a total of 14,200. This is a change of about 200 since the last report from December 2020. Progress continues to be severely hampered by supply line constraints both in China and at Ports of Auckland, and also luminaire installation rates.
5. 2,500 luminaires (18%) were ordered in October 2020, 1,000 of which arrived in March 2021.
6. Due to the on-going supply delays and subsequent delays to installation, the Transport Team is forecasting that it will underspend its $3 million budget for the 2020/ 2021 year (85% funded by NZTA) by $400,000. The 85% subsidy reverts to 51% at the end of the 2020/2021 financial year, however they will continue to procure and install the luminaires at the normal subsidy rate of 51% in the next financial year.
7. Delays are due to the following:
a. Manufacturer times are now out to 2-3 months for the size of orders Council is making.
b. Ports of Auckland are currently reporting unloading delays of at least 3 weeks.
c. As we move into the autumn and winter months, the number of available labour days will reduce due to unsuitable weather.
d. There are conflicts with the resource requirements of Transmission Gully project, which is currently installing significant amounts of street lights.
8. In order to mitigate future delays, a subcontractor has been engaged to assist the main installer (Fulton Hogan).
Energy audits
9. A number of energy audits and assessments are currently being undertaken, or have recently been completed, at various facilities. These include the central administration building at 30 Laings Road, Koraunui - Stokes Valley Community Hub, and RICOH Fraser Park Sportsville. Where applicable, we are working on realising identified energy savings opportunities.
New Huia Pool
10. In the draft LTP for the 2022/23 financial year, $400,000 has been set aside for installing a heat pump for water heating to significantly reduce the use of natural gas.
11. As can be seen in our expected emission pathway above, there is no significant buffer in meeting our target for 2024. Any acceleration in decarbonisation would be beneficial.
12. Savings of approximately 160 tonnes of carbon dioxide, and net energy cost savings of $15,500, could be realised by making the change a year earlier than originally scheduled. Officers will present this potential budget change as part of the reports going to the Long Term Plan/Annual Plan Subcommittee in May 2021.
Council’s vehicle fleet
13. There has been no change to Council’s vehicle fleet in the last three months. Council’s electric vehicle (EV) share remains at 19%. We are awaiting delivery of two EVs to replace conventional vehicles by July 2021.
Capital goods, purchased goods and services (procurement)
14. A new Head of Procurement started at Council in April 2021. Officers expect that this will assist us in improving our procurement processes and outcomes, including with regard to the achievement of broader outcomes, and embedding carbon emission reductions in future contracts.
Silverstream Landfill
15. Officers are working with Waste Management NZ and Tonkin and Taylor to prepare for a change in operation at the landfill, whereby green waste will no longer be used for landfill cover, and instead will be composted offsite from July 2021.
City-wide carbon reductions and responding to climate change impacts
Engagement with community, and development of a city-wide roadmap
16. A lead group of community representatives facilitated by Creative HQ, completed the work (Phase 2) to design an approach for engaging with the community on climate change, with a view to informing the development of a city-wide roadmap for reducing emissions and responding to climate change impacts. An overview of their engagement design and the timing of next steps is included in Appendix 1 to the report.
17. The implementation of the engagement process is now underway, with two key phases over the coming months.
18. Phase 3 has an initial focus on targeted engagement with a range of umbrella groups in the community led by lead group members and facilitated by Creative HQ. As a result of this work, we aim to develop the potential framework for a city-wide roadmap. A key deliverable for Phase 3 is also the development of a Council-wide organisational Carbon Reduction Plan (what will Council do, how will Council reduce its emissions, or help facilitate emissions in the wider community). We aim to have this completed by the end of June 2021.
19. Phase 4 will involve engagement with the wider Lower Hutt community, approximately between July and December 2021. The focus of that phase is the development and publication of a city-wide roadmap for reducing emissions and responding to climate change impacts (what will the community collectively do, including Council; what will key stakeholders such as large businesses do to reduce their emissions).
20. The first community engagement with youth was held on Anzac Day observed. This hui saw a diverse group of young people from across Lower Hutt get together to hear from internationally recognised climate scientist, Dr James Renwick and Nobel Peace Prize winner, Thomas Nash. The group talked about how to tackle climate change and set a vision going forward.
Electric vehicle charging stations in the Eastern Bays
21. As at 21 April 2021, Meridian Energy was close to completing the installation of EV charging stations in Days Bay and Eastbourne, with their opening imminent. The station at Days Bay is also equipped with 25kW DC charging equipment (add approximately 100km of driving range with about 40 minutes of charging).
More electric vehicle charging stations across Lower Hutt
22. As noted in its draft LTP, Council is planning to roll-out additional 25kW DC charging stations across Lower Hutt, albeit subject to securing 50% of the necessary funding from the New Zealand Government. Officers recently submitted an application to the Government’s Low Emission Vehicles Contestable Fund, and we expect to hear back by July 2021.
23. The below map shows the proposed location of charging stations. Those marked in red are proposed new locations, those marked in blue show existing DC charging stations operated by private companies.
24. Wellington City Council (WCC) is also planning the roll-out of 25kW DC charging stations in its area. Council is cooperating with WCC on a procurement process to identify a suitable supplier to project manage the roll-out and operate the charging stations once completed.
25. Note that prior to the roll-out of charging stations at the various facilities, officers will need to undertake consultation with the community and affected stakeholders at the selected locations.
Climate Change Impact and Considerations
26. No impact statement has been prepared, as this report is of an administrative nature and provides an update on various climate change work streams.
No. |
Title |
Page |
1⇩ |
Appendix 1: Information on climate change engagement |
86 |
Author: Jörn Scherzer
Manager, Sustainability and Resilience
Approved By: Helen Oram
Director Environment and Sustainability
Climate Change and Sustainability Committee
15 March 2021
File: (21/390)
Report no: CCASC2021/2/103
Committee work programme
Purpose of Report
1. To seek agreement on the Committee’s recommended work programme during the 2021 calendar year.
Recommendation That the Committee agrees to the proposed work programme shown in Table 1 contained within the report. |
Background
2. In December 2020, Council established a new Climate Change and Sustainability Committee, to provide for a better focus on environmental issues, and with the following areas of focus:
a. Oversight of Council’s plan to reach Carbon Zero including raising awareness of climate related issues
b. Developing and implementing climate and environmental policies and plans including ecology, biodiversity and biosecurity matters
c. Waste and recycling.
3. With the establishment of this new committee, Council’s existing Climate Change Working Group was disestablished as at 31 December 2020, as its work was subsumed into that of the new Committee.
Proposed work programme
4. Officers propose that the Committee considers the following matters and/or reports during the 2021 calendar year.
Report |
22 July 2021 |
23 September 2021 |
25 November 2021 |
Climate change |
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Regular update on climate change work programme streams |
ü |
ü |
ü |
Report on the scope, process and decision-making approach for an internal low carbon acceleration fund |
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ü |
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Report on the NZ Government’s response to the Climate Change Commission’s advice, and implications for Lower Hutt and Hutt City Council (timing subject to NZ Government timeframes) |
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ü |
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Implications for Hutt City Council of the recommendations by the Task-force on climate related financial disclosure |
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ü |
Sustainability considerations in RiverLink (eg IS rating tool, plans and progress to date, etc) |
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ü |
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Sustainability considerations in the Eastern Bay Shared path project (eg IS rating tool, plans and progress to date, etc) |
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ü |
Sustainability considerations in the Naenae pool project (eg GreenStar rating tool plans? Design considerations, progress to date, etc) |
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ü |
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Sustainability considerations for key upcoming procurements (eg how we will achieve carbon reductions through those procurements, how we will minimise waste, etc) |
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ü |
Solid waste and waste minimisation |
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Regular update on solid waste management and minimisation work streams |
ü |
ü |
ü |
Regular update on the implementation of Council’s new rubbish and recycling services |
ü |
ü |
ü |
Report on options for the replacement of Wainuiomata Cleanfill |
ü |
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Other matters |
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Report on the final Whaitua Implementation Plan |
ü |
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Report on Council’s biodiversity work |
ü |
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Climate Change Impact and Considerations
5. No detailed climate impact statement has been prepared, as this report covers administrative matters. Climate change impacts will be covered in detail in the reports listed above.
There are no appendices for this report.
Author: Jörn Scherzer
Manager, Sustainability and Resilience
Approved By: Helen Oram