HuttCity_TeAwaKairangi_BLACK_AGENDA_COVER

Petone Community Board
Poari Hapori o Pito-one

1 April 2021

Order Paper for the meeting to be held in the

Petone Library, 7 Britannia Street, Petone,

on:

Monday 12 April 2021 commencing at 6.30pm

Membership

Pam Hanna (Chair)	Mike Fisher (Deputy Chair)
Mike Henderson	Matt Roberts
Alex Voutratzis	Karen Yung
Deputy Mayor Tui Lewis

For the dates and times of Council Meetings please visit www.huttcity.govt.nz

community boards – functions and delegations

This document records the delegation of Council functions, responsibilities, duties, and powers to Community Boards.

The Community Boards have been established under section 49 of the Local Government Act 2002 to represent, and act as an advocate for, the interests of their community.

The delegations are expressed in general terms. The delegations shall be exercised with proper regard for the Council’s strategic direction, policies, plans, Standing Orders and its interpretation of its statutory obligations. The delegations are to be read together with the following propositions.

These delegations are based on the following principles:

· Issues relevant to a specific community should be decided as closely as possible to that community. Where an issue has broader implications, i.e. any effects of the decision cross the board boundary, the matter will be decided by Council after seeking a recommendation from the relevant Community Board. This includes any decisions that have strategic importance to the city as a whole, and those that will impact on or create consequences for other parts of the city or the city as a whole. An assessment of issues that fall into this category will be made as part of the corporate agenda process for each meeting cycle. Any uncertainties over interpretation will be referred to the Mayor and Chief Executive to determine in consultation with the relevant Standing Committee and Board Chair;

· Efficient decision-making should be paramount;

· Conflicts of interest should be avoided and risks minimised;

· To ensure processes are free from bias and pre-determination Community Boards should not adjudicate on issues on which they have advocated or wish to advocate to Council;

· Community Boards should proactively and constructively engage with residents, Residents’ Associations and local community groups on local matters that affect the community they represent, raise with Council issues raised with them by their community, and advocate on behalf of their community.

These delegations:

(a) recognise that the role of Council is to look after the affairs of the city as a whole, and the role of a Community Board is to represent the interests of its community.

(b) do not delegate any function, duty or power which a statute (for example section 53(3) and clause 32(1) of Schedule 7 of the Local Government Act 2002) prohibits from being delegated;

(c) are subject to and do not affect any delegation which the Council has already made or subsequently makes to any other committee, Council officer or other member of staff;

(d) are subject to any other statutory requirements that may apply to a particular delegation;

(e) are subject to any notice issued by the Council, from time to time, to a Community Board that a particular issue must be referred to Council for decision;

(f) reflect that decisions with significant financial implications should be made by Council (or a committee with delegated authority);

(g) promote centralisation of those functions where the appropriate expertise must be ensured; and

(h) reflect that all statutory and legal requirements must be met.

DELEGATIONS

Engage informally with Council through:

· Council Briefings - Community Board members are invited to attend all Council Briefings unless the topic is for Council members only and outlined as such on the invitation.

· Quarterly meetings of the Community Board Chairs with the Mayor and Chief Executive to consider the effectiveness of community representation and the accompanying support mechanisms.

· Corporate Leadership Team contact, with one senior officer assigned as the contact person to attend each Community Board meeting and provide liaison with Council.

· Elected Member Support – Democratic Services hopes to establish a position that will provide seamless liaison between Council, staff and Community Boards.

· Corporate agenda process for each meeting cycle, providing information on the Council’s work programme for the year broken down by cycle.

Provide their local community’s input, through preparing reports or submissions, on:

· Council’s Long Term Plan and/or Annual Plan.

· Council’s policies, programmes (including the District Roading Programme) and bylaws.

· Changes or variations to the District Plan.

· Resource management issues which it believes are relevant to its local community, through advocacy.

· The disposal or acquisition of significant assets.

· Road safety including road safety education within its area.

· The review of Local Community Plans as required.

· Any other issues a Board believes is relevant to its local area.

Reports may be prepared by the Board and presented to Council Committees, along with an officer’s recommendation, for consideration.

Any submissions lodged by a Board require formal endorsement by way of resolution.

Standing Order 21.16, Community Board and Youth Council Participation in Meetings of Council and Standing Committees, makes provision for the Chair of a Community Board (or their representative as advised by the Chair prior to the meeting) to participate in discussion on any matters which are of interest to a particular ward area at meetings of the Standing Committees of Council, but there are no voting rights or rights to move or second motions. The rules of debate applicable to members of the Council apply to the Community Board representative. Notification of the intention to exercise speaking rights and identification of the relevant agenda item are to be provided to the Chair prior to the meeting. In exceptional circumstances Board representatives may be invited to participate on specific subjects at meetings of the full Council, at the discretion of the Council Chair.

Co-ordinate with Council staff:

· Local community consultation on city-wide issues on which the Council has called for consultation.

Provide input to officers on:

· Roadworks, water supply, sewerage, stormwater drainage, waste management and traffic management for its local area.

· Parks and reserves and associated public facilities, recreational facilities and community activities within its local area.

Develop:

· Community Response Plans in close consultation with the Wellington Region Emergency Management Office, emergency organisations, the community, residents’ associations, other community groups, and local businesses, for review on an annual basis.

Promote:

· Recreational facilities and opportunities in its area with a view to ensuring maximum usage.

· Arts and crafts in its area.

Grant:

· Local community awards.

Appoint:

· A liaison member or, where appropriate, representatives to ad hoc bodies, which are involved in community activities within the Board’s area, on which a community representative is sought.

· Portfolio holders who will have responsibility for reporting back to the Board on the topics assigned.

Endorse:

· Amendments to the Eastbourne Community Trust Deed (Eastbourne Community Board only).

Decide:

In the Community Board’s area:

· Naming new roads and alterations to street names.

· Official naming of parks, reserves and sports grounds within the provisions of Council’s Naming Policy. Note [1]

· Removal and/or planting of street trees within the provisions of Council’s Operational Guide for Urban Forest Plan where a dispute arises that cannot be resolved at officer level. Note [2]

· The granting of leases and licences in terms of Council policy to voluntary organisations for Council owned properties in their local area, for example, halls, but not including the granting of leases and licences to community houses and centres.

· The granting of rights-of-way and other easements over local purpose reserves and granting of leases or licences on local purpose reserves.

· The granting of leases and licences for new activities in terms of Council policy to community and commercial organisations over recreation reserves subject to the provisions of the Reserves Act 1977 and land managed as reserve subject to the provisions of the Local Government 2002, in their local area. (Note: renewal of existing leases and licences will be reported once a year to the appropriate Council Committee).

· The allocation of funding from the Community Engagement Fund in accordance with Council’s adopted guidelines (attached as Appendix 1).

· Expenditure of funds allocated by the Council to the Board from the Miscellaneous Budget to cover expenditure associated with the activities of the Board. The Chair to approve expenditure, in consultation with the Board, and forward appropriate documentation to the Committee Advisor for authorisation. Boards must not exceed their annual expenditure from the Miscellaneous Budget.

· The allocation of funding for the training and development of Community Board members, including formal training courses, attendance at seminars or attendance at relevant conferences.

Resource Management Hearings:

· Each Community Board may have one suitably trained member available for selection to sit on the Hearings Subcommittee for notified resource consent applications. This will require the member to hold current certification under the Making Good Decisions Training, Assessment and Certification Programme for RMA Decision-Makers. No Board member shall be eligible for selection if the Board has made a submission on the matter to be decided.

NOTE: The Ministry for the Environment advocates that Councils offer specialist RMA training in areas of law which are difficult to grasp or where mistakes are commonly made. This is to complement the Good Decision Making RMA training that they run (which is an overview and basic summary of decision making, rather than an in-depth training in specific areas of the RMA). Therefore in order to facilitate this, the RMA training run for elected members who wish to be hearings commissioners is mandatory.

Reasons for the importance of the training:

§ Hearings commissioners are kept abreast of developments in the legislation.

§ Legal and technical errors that have been made previously are avoided (many of which have resulted in Environment Court action which is costly, time consuming and often creates unrealistic expectations for the community).

§ The reputation of Council as good and fair decision makers or judges (rather than legislators) is upheld.

Consider and make recommendations to Council on:

· Particular issues notified from time to time by Council to the Community Board, including roading issues within the Community Board’s area.

· Roading issues considered by the Mayor and Chief Executive to be strategic due to their significance on a city-wide basis, including links to the State Highway, or where their effects cross ward or community boundaries.

· Parks, reserves and sports ground naming for sites that have a high profile, city-wide importance due to their size and location and/or cross ward or community boundaries.

· Representatives to any Council committee, subcommittee, subordinate decision-making body, working group, or ad hoc group on which a Community Board representative is required by Council.

· The setting, amending or revoking of speed limits in accordance with the Hutt City Council Speed Limits Bylaw 2015, including the hearing of any submissions.

appendix 1 – community engagement fund

criteria

The fund is for local activities and events that directly benefit the local community.

To be eligible for funding the organisation must be a charitable trust or an incorporated society and the activity must take place within the Hutt.

Each of the city’s seven wards receive funding according to the number of residents within its boundaries. For each resident there is an allocation of 40 cents.

The ward allocations are listed below:

Ward	Amount
Eastbourne	$2,366
Petone	$6,250
Wainuiomata	$8,607
Central	$9,320
Eastern	$8,461
Northern	$7,644
Western	$6,201

Applications must support the Local Community Plan, if there is one, and also core Council business as identified in the Long Term Plan.

Decisions

Each Community Board decides the funding applications within its area. Boards are free to distribute their funding in a single large allocation or spread it over a number of smaller ones.

What can be funded

· purchase of office equipment

· food and catering costs

· community festivals

· youth group events and projects run by the elderly or citizens associations

· art projects that are not part of the core curriculum

· advertising, promotion costs

What won’t be funded

Activities that:

· promote an organisation’s religious, ethical, commercial or political views

· involve buying land or buildings or carrying out maintenance on buildings

· duplicate services that are already covered by Council or by government agencies eg, health or education providers

· have already begun or have already finished

· involve the redistribution of funds to others at the applicant’s discretion

· involve fundraising or legal costs

· involve capital investments or trust funds

· go towards prize money

· are operational costs eg, salaries, wages, rent, power

Funding rules

Successful applicants must:

· use funds only for the approved purpose and in accordance with any terms and conditions set by Council

· use funds by June 30 of the following year

· let Council’s funding officer know immediately if any difficulty or potential difficulty arises that may compromise the service or project

· lay a complaint with Police if any funds are stolen or misappropriated, and then notify Council

· allow Council to audit the use of the funds should it wish to do so

· recognise Council’s support in all publicity material, annual reports and similar publications

· complete an Accountability Report no later than six weeks after completing the project. This should outline how the funds were used and how the community benefited

· make a presentation to the funding group showing how the event met its objectives.

Council’s Community Funding Advisor is available to support and assist community groups when making applications through the Council’s online grants system.

21 15 February 2021

HUTT CITY COUNCIL

Petone Community Board | Poari Hapori o Pito-one

Minutes of a meeting held in the Petone Library, 7 Britannia Street, Petone on

Monday 15 February 2021 commencing at 6.30pm

PRESENT: Ms P Hanna (Chair) Mr M Fisher (Deputy Chair)

Mr M Henderson Mr M Roberts

Mr A Voutratzis Ms K Yung

Deputy Mayor T Lewis

APOLOGIES: There were no apologies.

IN ATTENDANCE: Mayor Barry (part meeting)

Ms T Malki, Traffic Engineer

Ms L Castle, Community Library and Heritage Services Manager - Petone

Ms K Stannard, Head of Democratic Services (part meeting)

Ms H Clegg, Minute Taker

PUBLIC BUSINESS

1. APOLOGIES

There were no apologies.

HE MIHI

Aio ke te Aorangi

Aroha ki te Aorangi

Koa ki te Aorangi

Pono ki te Aorangi

Peace to the universe

Love to the universe

Joy to the universe

Truth to the universe

Na Rangimarie Rose Pere

3. PUBLIC COMMENT

There was no public comment.

Mayor's Address

Mayor Barry read out his Mayoral Statement attached as pages 21-22 to the minutes.

In response to questions from members, Mayor Barry explained a proposed alliance approach to secure contractors. Council officers were working with counterparts in other local authorities to pool projects together to enable contractors to work on similar projects across the region. He gave the example of the Eastern Bays Shared Pathway project. He acknowledged a similar approach may be possible for infrastructural projects, bearing in mind that all regional local authorities were members of the Wellington Water Committee. He added that it was also proposed that the Riverlink project be undertaken using an alliance model with Waka Kotahi NZ Transport Agency and Greater Wellington Regional Council (GWRC).

In response to a question from a member regarding topics of discussion on Petone Fair day, Mayor Barry confirmed questions could be asked about an Airport Flyer bus service, as GWRC had already opened that conversation. He added more information on this issue would be forthcoming in the coming days. He noted traffic congestion issues and that the public’s lack of patience with some bus routes being continually cancelled added to the congestion issues.

In response to a question from a member regarding the proposed Moera Library upgrade, Mayor Barry advised Council’s Facilitator Youth Council had been engaged to consult with the wider community. He agreed to report back with a timeline for the proposed project.

5. Presentations

Presentation by Local Councillor from Greater Wellington Regional Council (GWRC)

Cr Prue Lamason was an apology for the meeting due to Alert Level 2.

Presentation by Jackson Street Programme

Mr Robbie Schneider, Chair from Jackson Street Programme was an apology for the meeting due to Alert Level 2.

Presentation by the Wellington Tenths Trust

Ms Vicki Holliwell, Operations Manager from Wellington Tenths Trust was an apology for the meeting due to Alert Level 2.

6. CONFLICT OF INTEREST DECLARATIONS

There were no conflict of interest declarations.

7. Minutes

Resolved: (Ms Hanna/Mr Fisher) Minute No. PCB 21101

“That the minutes of the meeting of the Petone Community Board held on
Monday, 2 November 2020, be confirmed as a true and correct record.”

8. Reports referred for Board input before being considered by Subcommittee of Council

Jackson Street, Petone - Proposed P60 Parking Restrictions (21/101)

Report No. PCB2021/1/11 by the Traffic Engineer

The Traffic Engineer elaborated on the report. She added that consultation letters were delivered to seven businesses and the Jackson Street Programme and no responses had been received.

In response to questions from members, the Traffic Engineer explained that only vehicles delivering goods could utilise a loading zone for the limited timeframe specified.

Resolved: (Ms Hanna/Ms Yung) Minute No. PCB 21102

“That the recommendation contained in the report be endorsed.”

For the reasons that the proposed restrictions would improve the level of service for nearby businesses and support Council’s Parking Policy (2017).

b)	Elizabeth Street, Petone - Proposed P15 Parking Restrictions (21/102) Report No. PCB2021/1/12 by the Traffic Engineer
	The Traffic Engineer elaborated on the report. In response to questions from members, the Traffic Engineer confirmed it was policy to have a standard P15 time restriction outside education facilities. She noted that the two formal objections to the proposal were residents concerned with the on-street parking pressure which could eventuate from the apartment development currently under construction. In response to questions from members, the Traffic Engineer believed that the child care facility had four exclusive-use carparks behind the premises, which were utilised by staff; and that she would investigate the exact number of childcare exclusive-use carparks available. She advised WelTec owned the carpark behind the child care premises and that it was not easily accessible. She added that the cross hatched area shown on the map attached to the officer’s report could be for emergency vehicles only. Mr Fisher advised that Elizabeth Street was already under parking pressure especially from WelTec patrons, and that removing two on-street carparking spaces would add to that pressure. He also noted that if a van parked in the corner spaces on the street, vehicles using the road were often forced to cross the centre line, thus creating a traffic safety issue. Ms Yung advised that the Peel Street public carpark was close by with safe footpath access to the child care facility. She suggested one P15 carpark be allocated initially with the situation being changed later if required.
	Resolved: (Ms Hanna/Mr Roberts) Minute No. PCB 21103 “That the Board recommends that the Traffic Subcommittee: (1) receives and notes the information; (2) approves the application of one P15, 7.30 am to 5.30 pm, Monday-Friday (excluding Public Holidays), time limited parking restriction on Elizabeth Street, Petone; and (3) notes that this resolution will take effect when the traffic control devices that evidence the restrictions described in this resolution are in place.” For the reasons that the proposed restrictions would improve accessibility and parking availability for parents and caregivers accessing the kindergarten and the proposed changes would support Council’s Parking Policy (2017).
	Resolved: (Deputy Mayor Lewis/Mr Henderson) Minute No. PCB 21104 “That the Board: (1) requests officers to investigate the Thumbs Up facility carparking situation; and (2) requests officers to communicate with the Petone Community Board about when an overall Petone parking management review will occur.”
c)	Queen Street, Petone - Proposed P90 Parking Restrictions (21/103) Report No. PCB2021/1/13 by the Traffic Engineer
	The Traffic Engineer elaborated on the report. In response to questions from members, the Traffic Engineer explained the variety of parking restriction times was historical with Jackson Street traditionally having P60 time restricted parking. She added individual business owners approached Council officers with parking restriction requests and that, providing the request was reasonable, officers usually accommodated. She noted businesses in close proximity were always consulted and that for the current request, 16 businesses were consulted, with three reponses received. She acknowledged the parking restrictions in the vicinity of the subject request consisted of a variety of time restrictions. Deputy Mayor Lewis noted the Peel Street public carpark was in close proximity, and questioned why the requestee could not inform potential clients of the free parking area close by. Mr Fisher advised that he had no objections to the proposed P90 restriction adding that he could see logic in the proposal. Mr Roberts queried whether officers could promote a car-share programme for Petone. The Chair reminded members of the Integrated Transport Plan which Council was beginning work on. She highlighted that the Board could input into that process at the appropriate time. She added she would support P15 and P60 time restrictions for consistency in the area.
	Resolved: (Ms Hanna/Mr Voutratzis) Minute No. PCB 21105 “That the Board requests that the Traffic Subcommittee: (1) receives and notes the information; (2) approves the application of P60 (8 am to 6 pm, Monday to Sunday other than public holidays) time limited parking restriction over four parking spaces on Queen Street, outside no.284 Jackson Street, Petone, as shown in Appendix 1 of this report; (3) rescinds any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the traffic controls described in this resolution; and (4) notes that this resolution will take effect when the traffic control devices that evidence the restrictions described in this resolution are in place.” For the reasons that the proposed restrictions would improve the level of service for nearby businesses and support Council’s Parking Policy (2017). Mr Fisher requested that his vote be recorded against the above matter.

2021 NZ Community Board Conference (21/41)

Memorandum dated 11 January 2021 by the Senior Democracy Advisor

The Chair advised she had not received any interest from members to attend this conference.

Resolved: (Ms Hanna/Deputy Mayor Lewis) Minute No. PCB 21106

“That the Board:

(1) notes the Community Board’s Conference will be held in Gore from 22-24 April 2021, attached as Appendix 1 to the memorandum;

(2) notes the estimated cost of attending the conference per Board member is approximately $2,000.00;

(3) notes the Training Policy for Community Boards adopted by Council at its meeting held on 26 March 2019, attached as Appendix 2 to the memorandum; and

(4) records that there will be no Board representative to the 2021 New Zealand Community Board Conference due to the difficulty of travel to and from Gore.”

10.

Submission to Hutt City Council's Heritage Policy (21/151)

Memorandum dated 3 February 2021 by the Senior Democracy Advisor

The Chair thanked Mr Voutratzis and Mr Roberts for the work they had undertaken on the submission. She advised that the matter would be reported to the Policy, Finance and Strategy Committee meeting to be held on 27 April 2021.

Resolved: (Ms Hanna/Mr Henderson) Minute No. PCB 21107

“That the Board:

(1) notes that a submission in respect of Council’s Heritage Policy requires the Board’s retrospective endorsement; and

(2) endorses its submission attached as Appendix 1 to the report.”

11.

Committee Advisor's Report (21/39)

Report No. PCB2021/1/2 by the Senior Democracy Advisor

Resolved: (Ms Hanna/Mr Fisher) Minute No. PCB 21108

“That the Board notes and receives the report including the updated financials attached as page 11 to the minutes.”

12.

Chairperson's Report (21/40)

Report No. PCB2021/1/3 by the Chair, Petone Community Board

The Chair elaborated on the report. She highlighted the Board’s desire for the budget for the Petone Wharf refurbishment works to be brought forward. She noted portions of the wharf may not last until 2032.

With regard to the Great Petone Beach Dig, the Chair advised KiwiRail had recently donated two $200 Interisland Ferry vouchers.

Resolved: (Ms Hanna/Ms Yung) Minute No. PCB 21109

“That the Board notes and receives the report.”

13.

Verbal update from Ms Yung and Mr Voutratzis - 2020 LGNZ Young Elected Members' (YEM) Hui

Ms Yung advised there was a national increase in the number of elected members under the age of 40 (up to 13.9% of all members) and she appreciated being able to talk with many YEM from throughout New Zealand. She explained the panels on the Maori perspective, media awareness and on climate change were a highlight for her along with the dinner with guest speaker Dr Ashley Bloomfield. She stated that visiting local areas of interest had opened her eyes to the wide range of facilities the city offered. She expressed her gratitude to members for providing the funding to enable her to attend the Hui, and that it was a reaffirming, open and safe space to “thrash out ideas”. She thanked the organising committee, especially Cr Briggs, for the work involved in arranging the Hui.

Mr Voutratzis agreed with the comments raised by Ms Yung. He added the Hui was a great opportunity to speak with other like-minded young elected members and to make connections. He admired the sense of passion and drive that young people had for their communities. He highlighted the challenges facing the future generation (climate change, waste, transport and housing unaffordability). He also highlighted the ways members utilised their own skills in working for their communities. He advised he was interested in the Maori co-governance models being set up around the country adding these could be worth considering for the city. He also thanked Cr Briggs and Mayor Barry.

The Chair noted it was important to note that Lower Hutt had hosted the event.

14. QUESTIONS

There were no questions.

There being no further business the Chair declared the meeting closed at 7.29pm.

P Hanna

CHAIR

CONFIRMED as a true and correct record

Dated this 12th day of April 2021

Mayor’s Address

Community Board Statement - February 2021

Kia ora koutou katoa. Firstly can I extend a bit of a late public Happy New Year to everyone.

As everyone knows, 2020 was a tough year on many fronts. Everyone thoroughly deserved a restful and relaxing break over summer.

COVID-19

In light of yesterday's news, there is potential that the tough times may continue in our city.

It is important that as community leaders we set a good example of public health behaviour and encourage others to do the same.

Please use your networks to encourage our residents to scan QR codes, wash and sanitise hands, and maintain social distancing.

And as always, check on your friends and family, and encourage ‘local’. These are stressful times, particularly for our small businesses, and it’s important that we all have each other’s back.

10 year plan

With the uncertainty we live in at the moment, this makes this year’s 10 year plan so important for our city.

The growth Lower Hutt is experiencing is exciting and creates enormous potential for our city, but we have to be honest and confront the significant challenges that come with that.

Growth is putting pressure on our transport infrastructure with more people sitting in traffic. More homes means more pressure on our already ageing water infrastructure, and increases the risks of pipes failing.

That’s why this 10 year plan is all about getting the basics right for all of our people -- we’re doubling our capital investment over the next ten years, with a major focus on our city’s infrastructure.

We simply cannot wind up investment in infrastructure and kick the can down the road. Having an infrastructure network under pressure, coupled with the effects COVID-19, could seriously put our city at risk.

Pre-engagement

I’m happy to say that the focus of investing in our infrastructure got the support in our 10 year plan pre-engagement phase, with the community agreeing that this is a major priority for Lower Hutt.

The community also provided feedback on our other priorities: housing, the environment, an innovative economy, connected communities, and financial sustainability.

Financial sustainability

The latter is vital to this plan. Affordability is front of mind, as we recognise that COVID-19 has been tough on our community, and made the economic outlook more uncertain.

To achieve this necessary investment, we are proposing an overall 5.9% increase in rates revenue for 2021/22 – this equates to $2.50 per week per residential household. Over half of this will be invested directly back into our critical three waters infrastructure.

Conclusion

This 10 year plan is for our people here in Lower Hutt, and we will be seeking their feedback. On March 22, Council will meet to check off the consultation document for the 10 year plan, and will then put that out to the public on March 29 till May 3.

As community board members, I encourage you to use your networks to get the consultation document out to as many people in our city.

28 12 April 2021

Petone Community Board

19 March 2021

File: (21/461)

Report no: PCB2021/2/30

Committee Advisor's Report

1. The primary purpose of the report is to update the Board on items of interest.

Recommendation

That the Board notes and receives the report.

Council’s current consultation and community engagement

2. There is no current consultation and community engagement. Any consultation and community engagement can be viewed here: http://www.huttcity.govt.nz/Your-Council/Have-your-say/Consulting-on/

Council’s Long Term Plan 2021-2031 update

3. Information on Council’s 10 Year Plan please click on the following link: https://haveyoursay.huttcity.govt.nz/10yearplan

Updates from previous Board meeting – 15 February 2021

4. At its last meeting, the Board resolved to request officers to investigate the Thumbs Up facility car parking situation. The Traffic Asset Manager advised the following:

Officers have tried to make contact with Thumbs Up since the last Community Board meeting but have not received a reply. To the best of officers’ knowledge no laws are being broken by the parking of vans in the street so long as the usual parking restrictions, times etc. are adhered to.

5. At its last meeting, the Board resolved to request officers to communicate with the Board about when an overall Petone parking management review will occur. The Traffic Asset Manager advised the following:

A review of the Parking Policy Review will be undertaken by Council’s Policy team over the next 12 months subject to workload. A parking survey was recently completed and the results have been distributed.

Update on the trial of Big Bins on Petone Foreshore

6. The trial is not yet complete however appears to be successful so far.

7. This year there has been no complaints about bin capacity, overflowing bins or litter around bins. Informal conversations with regular site users have been positive. Additionally, the bins appear to function well and be easy to maintain and empty. Financially, there are minimal issues. This will be reviewed on completion of the trial.

2020/2021 Miscellaneous Administration and Training Budgets

8. The Board is allocated $8,000 per annum, comprised of

- Miscellaneous Administration $5,000

- Training $3,000

9. The following is the Board’s expenditure as at 22 March 2021 (the miscellaneous administration budget to be separately circulated):

	Miscellaneous Administration	Training
Balance	$5,000.00	$3,000.00
Expenditure	$2,206.73	$956.52
Balance remaining	$2,793.27	$2,043.48

Appendices

No.	Title	Page
1 ⇩	Community Board Actual Expenditure 2021/21 as at 22 March 2021	31

Author: Kate Glanville

Senior Democracy Advisor

Approved By: Kathryn Stannard

Head of Democratic Services

Attachment 1

Appendix 1: Chair's Report – April 2021

Petone Community Board Chairperson’s Report – April 2021

Tena koutou katoa Talofa lava Malo e lelei Neih Hou Namaste Al-salamu alaykum

Greetings to everyone in our community board area of Korokoro, Petone, Seaview, Moera, Waiwhetu South, Woburn South and Gracefield – called Petone for short. Anyone is welcome to come and speak for up to three minutes at the start of any of our board meetings on the evenings of 12 April, 28 June, 30 August and 1 November.

a) The Petone Wharf

As stated in the Long term Plan consultation document the Petone wharf is a traditional hardwood structure that is approximately 110 years old. It has a high heritage value, being a key asset and feature of the city, and has high recreational value.

It is proposed that demolition of part of the wharf head and the refurbishment of the rest of the wharf be brought forward from 2032 to the next two financial years to reduce the risk of structural failure. A provisional cost range of $15M to $20M is estimated for the project. At present only $0.8M is budgeted in 2021-2023 for Petone wharf.

Seventy nine people filled in a survey form on the February 2021 Petone Rotary Fair Day and there was once more overwhelming support for refurbishment of the wharf in 2021-23 – see the full survey results attached as Appendix 1.

Things that respondents said they would like to see included in the wharf refurbishment included: Transport via ferry, more seating, good paling, fencing, lights, the blue shed, kayak hire, activity sheets for children, toughened glass viewing panel to see fish, shade, live music, coffee cart/kiosk, fishing facilities, equipment; more boat/swimmer useability. One suggestion for increased boat useability is the incorporation of a similar but narrower floating platform to that at the Seaview Marina.

b) Eastern Bays Shared Path

Resource consent has been given for the Eastern Bays shared path, and the Ngauranga to Petone Te Ara Tapua shared path that will be 5m wide and 4.5kms long has been fast tracked with construction likely to start on it around the middle of 2021. As well as cycling commuters there is likely to be an increase in cyclist tourists wanting to travel around the harbour etc. This means that upgrading work will need to be done on the Petone foreshore section to cater for the increased number of users.

c) Long Term Plan Consultation

It is really important that we are all aware of and involved in giving Council feedback on the next Long Term Plan for 2021 – 2031. Written submissions will be possible during April and up until 3^rd May. The PCB will endeavour to share Long Term Plan information with you as much as we can.

Three dates that you can pencil in are:

Tuesday 13 April when Council officers will be at Petone Library meeting room from 6pm to 8pm

Saturday 17 April when PCB members will be at the Petone Library meeting room from 11am until 4pm and people will be able to drop in for as little or as long as they want to, and

Wednesday 28 April for an evening drop in opportunity from 7.30 to 9.30pm at the Petone Baptist Church at 38 Buick Street.

d) The Great Petone Beach Dig on 20 March

It was good to work with Lorraine Shaab and the Petone Beach Clean Up Crew, along with Keep Hutt Valley Beautiful, to help run another successful Big Dig Day. Over $1500 was raised for the Wellington Bird Rehab Centre. Thank you to members of the Petone Community Patrol for helping us with the sausage sizzle.

e) Walk for Mental Health – 21 March

We supported this fundraising for Youthline - thanks to Mike Fisher, Matt Roberts, Alex Voutratzis and Deputy Mayor Tui Lewis.

f) Community Patrol Car Launch

Deputy Chair Mike Fisher and I attended this event and it was great to see such a great new vehicle so well signed. The importance of the patrol to the community was evidenced in the range of sponsors.

g) Petone 2040

Members of the Petone 2040 community group and a range of council officers had a catch up and initial planning session which will hopefully lead to some short term projects plus increased long term initiatives, with funding to match.

h) Concerns about Resource Consents and Intensification

Residents are increasingly raising concerns about the effects of Plan Change 43 plus Wellington Water giving consenting officers floor levels for developments “to ensure they are clear of any future flooding and sea level rise.” While the District Plan definition of Maximum height refers to the maximum height of a building from natural ground level officers are seemingly approving every new building over Maximum Height.

In the General residential Zone the following are items to be assessed:

(i) The effects on the amenity of the adjoining sites.

(ii) The effects on shading of adjoining sites.

(iii) The effects on the amenity of the surrounding residential areas, the streetscape and adjoining public space.

Where the proposals for two or more dwellings, there are also mixed use and medium density residential development design elements to be assessed.

i) ANZAC Day Services

This year it has been good to work more in depth with HCC and members of the Lower Hutt Memorial RSA this year and to hopefully secure ongoing funding for the two Petone services.

We are very grateful to Kiwirail for sponsoring the Flag Ceremony which will be held at the ANZAC Memorial Flagstaff at Petone Railway Station at 7am on Sunday 25 April. This will be followed by the parade assembly in Bracken Street at 8.15am, and the service at the Garden of Remembrance starting at 8.30am. This year we are partnering with the Petone Rugby Football Club to provide refreshments after the service.

j) Kainga Ora

A second tower block at the east end of Jackson Street is being refurbished. Hopefully the new communications manager will be able to give updates on when, for example, the demolition of a further tower block so its replacement by two blocks is likely to occur.

I recently also caught up with HUCHS personnel and a member of Te Huinga o te Whanau. It was good to hear that the two organsiations have a sent a submission to Kainga Ora asking for health centre and community space in one of the new tower blocks, plus Kainga Ora funding for a community coordinator.

The other good news was that HUCHS is looking at possibly having the Petone clinic open four days a week.

k) Moera

A member of the Council community engagement team has been speaking with Moera people about matters such as an extension to the Moera Library and the use of the play area/open space.

l) Submissions

Thanks to Alex Voutratzis and Matt Roberts for help with ongoing work on the HCC Heritage Policy, and to Alex in advance for being prepared to orally support our submission on the GWRC Public Transport Plan.

https://www.facebook.com/pcbhcc/ is the link to our fb page and http://eepurl.com/cq33Zj is the link to being included in regular emails.

Kia ora

Pam Hanna

Chairperson PCB

Attachment 2

Appendix 2: Summary of Petone Wharf Feedback on Petone Rotary Fair Day 20 Feb 2021

Summary of Petone Wharf Feedback on Petone Rotary Fair Day 20 February 2021

Seventy nine people filled in a survey form on Fair Day and there was overwhelming support for refurbishment of the wharf in 2021-23.

1. Do you think the refurbishment of the Petone Wharf should be brought forward to 2021-23?

89% of responded Yes - that the refurbishment should be brought forward and another 4% also wanted the entire wharf to be refurbished. While 5% did not answer this question directly they had probably overlooked doing so as e.g. they used the wharf once and several times a week, and walking along it and watching the fishers and taking photos were their favourite things to do when visiting the wharf. This is then a total of 98% saying Yes.

One person said No because “the target for the future is more achievable and it is set” and another person said No because “we should use money for necessary infrastructure projects instead.”

People shared concerns that the wharf may not last until 2032, that we will lose the wharf if refurbishment is not done soon and made comments about how it is an important part of any family visit to Petone beach, well used, and how “it’s a much needed and much loved Petone heritage facility”.

2. The reasons people thought the refurbishment should be brought forward numbered 69 as follows:

Needs repairing now as it will only get worse, will cost more to refurbish later and could then be abandoned/demolished/if left will be too late to repair	34.5%
So many people use it for diving, fishing, just walking, taking family photos, the scenery and it is a part of the community’s recreation and wellbeing and needs to be used again asap	33%
It is a part of our history, a special place and it needs protection	26%
For ferry and emergency use It is a major tourist attraction (one person said they brought visitors to Upper Hutt there often)	6.5%

3. Any other comments?

There were 32 other comments and they fell into similar categories and percentages:

44% said - Just get on with it and repile/refurbish asap, it needs to be kept

31% said it is part of our history, special and an icon

25% of the comments were about it being an important food source for the community, a tourist attraction and how it should have summer ferry use

“It is one of Hutt’s few significant features”

4. Do you live in the PCB area?

49.5% did, 24% gave no answer and 26.5% said they didn’t. Normandale, Wellington CBD, Alicetown, Upper Hutt and Wainuiomata were identified as places that people lived in, outside of the PCB area.

5. On average how often have you visited the wharf in the last two years?

There were 69 responses as follows:

Ø 31% said weekly or more

Ø 39% said monthly

Ø 20% said less than monthly

Ø 10% said Never and all except one of these wrote that they used to, when they lived in Petone or when they were younger

6. What are your favourite things to do when visiting the wharf?

(116 comments from 68 people)

Walking, exercise, reflection, family time, taking photos	38%
Looking at the view of the harbour, the city, the boats, the environment, the vista, the sunset	29%
Enjoying watching/chatting with the people/fishers/swimmers/divers	14.5%
Fishing	10%
Seeing it there, photography, painting	12.5%

“I love that there are so many people (a diverse range) on the wharf every time I go”

7. What? (78 comments from 61 people)

Just rebuild it/get it done/make it safe	24%
Transport via ferry	19%
More seating	17%
Good paling, fencing, lights, blue shed	10%
Fishing facilities, equipment; more boat/swimmer useability	9%
Coffee cart/kiosk “Widen the end so that a kiosk can be set up there”	9%
Kayak hire, activity sheets for children, toughened glass viewing panel to see fish, shade, live music	8%

“Please fix it!!” “Just fix it fast!!”

“In addition to the historic aesthetic value it is imperative that we refurbish the wharf. There is so much potential for this to be used in various ways that enhance/support our community in daily life and emergency situations”

[1] This excludes sites that are considered high profile, significant on a city-wide basis due to their size and location, or where the site crosses ward or community boundaries.

[2] The Operational Guide for Urban Forest Plan is available from Council’s Parks and Recreation Division.