Te Kaunihera o Te Awa Kairangi

HuttCity_TeAwaKairangi_BLACK_AGENDA_COVER

 

20 April 2021

 

 

 

Pursuant to a requisition dated 15 April 2021 by Mayor Barry an extraordinary meeting of Council will be held in the

Council Chambers, 2nd Floor, 30 Laings Road, Lower Hutt,

on:

 

 

 

Wednesday 21 April 2021 commencing at 5.30pm

 

 

 

Membership

 

 

Mayor C Barry (Chair)

Deputy Mayor T Lewis

Cr D Bassett

Cr J Briggs

Cr K Brown

Cr B Dyer

Cr S Edwards

Cr D Hislop

Cr C Milne

Cr A Mitchell

Cr S Rasheed

Cr N Shaw

Cr L Sutton

 

 

 

 

 

For the dates and times of Council Meetings please visit www.huttcity.govt.nz

 

Have your say

You can speak under public comment to items on the agenda to the Mayor and Councillors at this meeting. Please let us know by noon the working day before the meeting. You can do this by emailing DemocraticServicesTeam@huttcity.govt.nz or calling the Democratic Services Team on 04 570 6666 | 0800 HUTT CITY


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COUNCIL

Te Kaunihera o Te Awa Kairangi

 

Membership:

13

Meeting Cycle:

Council meets on an eight weekly basis (Extraordinary Meetings can be called following a resolution of Council; or on the requisition of the Chair or one third of the total membership of Council)

Quorum:

Half of the members

POWER TO (BEING A POWER THAT IS NOT CAPABLE OF BEING DELEGATED)1:

§  Make a rate.

§  Make bylaws.

§  Borrow money other than in accordance with the Long Term Plan (LTP).

§  Purchase or dispose of assets other than in accordance with the LTP.

§  Purchase or dispose of Council land and property other than in accordance with the LTP.

§  Adopt the LTP, Annual Plan and Annual Report.

§  Adopt policies required to be adopted and consulted on under the Local Government Act 2002 in association with the LTP or developed for the purpose of the Local Governance Statement.

§  Appoint the Chief Executive.

§  Exercise any powers and duties conferred or imposed on the local authority by the Local Government Act 1974, the Public Works Act 1981, or the Resource Management Act 1991, that are unable to be delegated.

§  Undertake all other actions which are by law not capable of being delegated.

§  The power to adopt a Remuneration and Employment Policy for Council employees.

DECIDE ON:

Policy & Bylaw issues:

§  Adoption of all policy required by legislation.

§  Adoption of strategies, and policies with a city-wide or strategic focus.

§  Approval of draft bylaws prior to consultation.

§  Adoption of new or amended bylaws.

District Plan:

§  Approval to call for submissions on any Proposed District Plan, Plan Changes and Variations.

1       Work required prior to the making of any of these decisions may be delegated.

§  Prior to public notification, approval of recommendations of District Plan Hearings Subcommittees on any Proposed Plan, Plan Changes (including private Plan Changes) and Variations.

§  The withdrawal of Plan Changes in accordance with clause 8D, Part 1, Schedule 1 of the Resource Management Act 1991.

§  Approval, to make operative, District Plan and Plan Changes (in accordance with clause 17, Part 1, Schedule 1 of the Resource Management Act 1991).

§  Acceptance, adoption or rejection of private Plan Changes.

Representation, electoral and governance matters:

§  The method of voting for the Triennial elections.

§  Representation reviews.

§  Council’s Code of Conduct for elected members.

§  Local Governance Statement.

§  Elected members’ remuneration.

§  The outcome of any extraordinary vacancies on Council.

§  Any other matters for which a local authority decision is required under the Local Electoral Act 2001.

§  Appointment and discharge of members of committees when not appointed by the Mayor.

§  Adoption of Terms of Reference for Council Committees, Subcommittees and Working Groups, and oversight of those delegations.

§  Council‘s delegations to officers, community boards and community funding panels.

Delegations and employment of the Chief Executive:

§  Appointment of the Chief Executive of Hutt City Council.

§  Review and negotiation of the contract, performance agreement and remuneration of the Chief Executive.

Meetings and committees:

§  Standing Orders for Council and its committees.

§  Council’s annual meeting schedule.

Long Term and Annual Plans:

        The adoption of the budgetary parameters for the LTP and Annual Plans.

        Determination of rating levels and policies required as part of the LTP.

        Adoption of Consultation Documents, proposed and final LTPs and proposed and final Annual Plans.

Council Controlled Organisations:

        The establishment and disposal of any Council Controlled Organisation or Council Controlled Trading Organisation.

        Approval of annual Statements of Corporate Intent for Council Controlled Organisations and Council Controlled Trading Organisations.

Community Engagement and Advocacy:

§  Receive reports from the Council’s Advisory Groups.

§  Monitor engagement with the city’s communities.

Operational Matters:

§  Civil Defence Emergency Management matters requiring Council’s input.

§  Road closing and road stopping matters.

§  Approval of overseas travel for elected members.

§  All other matters for which final authority is not delegated.

Appoint:

§  The non-elected members of the Standing Committees, including extraordinary vacancies of non- elected representatives.

§  The Directors of Council Controlled Organisations and Council Controlled Trading Organisations.

§  Council’s nominee on any Trust.

§  Council representatives on any outside organisations (where applicable and time permits, recommendations for the appointment may be sought from the appropriate Standing Committee and/or outside organisations).

§  Council’s Electoral Officer, Principal Rural Fire Officer and any other appointments required by statute.

§  The recipients of the annual Civic Honours awards.

 

    


Te Kaunihera o Te Awa Kairangi|HUTT CITY COUNCIL

 

Extraordinary meeting to be held in the Council Chambers, 2nd Floor, 30 Laings Road, Lower Hutt on

Wednesday 21 April 2021 commencing at 5.30pm.

 

 

ORDER PAPER

 

 

Public Business

 

 

 

 

 

1.       OPENING FORMALITIES - Karakia Timatanga 

Kia hora te marino

Kia whakapapa pounamu te moana

He huarahi mā tātou i te rangi nei

Aroha atu, aroha mai

Tātou i a tātou katoa

Hui e Tāiki e!

May peace be wide spread

May the sea be like greenstone

A pathway for us all this day

Let us show respect for each other

For one another

Bind us together!

 

2.       APOLOGIES 

Crs Brown and Rasheed.

3.       PUBLIC COMMENT

Generally up to 30 minutes is set aside for public comment (three minutes per speaker on items appearing on the agenda). Speakers may be asked questions on the matters they raise.      

4.       CONFLICT OF INTEREST DECLARATIONS

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

5.       QUESTIONS

With reference to section 32 of Standing Orders, before putting a question a member shall endeavour to obtain the information. Questions shall be concise and in writing and handed to the Chair prior to the commencement of the meeting.   


 

6.       EXCLUSION OF THE PUBLIC

MAYOR'S RECOMMENDATION:

 

“That the public be excluded from the following parts of the proceedings of this meeting, namely:

7.       Governance Matter (21/622)

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

 

(A)

(B)

(C)

 

 

 

General subject of the matter to be considered.

Reason for passing this resolution in relation to each matter.

Ground under section 48(1) for the passing of this resolution.

 

 

 

To consider legal advice and form a position in relation to a confidential governance matter.

The withholding of the information is necessary to protect the privacy of natural persons. (s7(2)(a)).

 

The withholding of the information is necessary to maintain legal professional privilege (s7(2)(g)).

That the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exist.

 

This resolution is made in reliance on section 48(1) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or 7 of that Act which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as specified in Column (B) above.”

 

 

 

 

 

 

 

Kate Glanville

SENIOR DEMOCRACY ADVISOR