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COUNCIL
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Membership:
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13
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Meeting Cycle:
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Council meets on an eight weekly
basis (Extraordinary Meetings can be called following a resolution of
Council; or on the requisition of the Chair or one third of the total
membership of Council)
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Quorum:
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Half of the members
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POWER
TO (BEING A POWER THAT IS NOT CAPABLE OF BEING DELEGATED)1:
§ Make a rate.
§ Make
bylaws.
§ Borrow money other than in accordance
with the Long Term Plan (LTP).
§ Purchase or dispose of assets other
than in accordance with the LTP.
§ Purchase or dispose of Council land
and property other than in accordance with the
LTP.
§ Adopt the LTP, Annual Plan and Annual Report.
§ Adopt policies required to be adopted
and consulted on under the Local Government Act 2002 in association with the LTP
or developed for the purpose of the Local Governance Statement.
§ Appoint the Chief Executive.
§ Exercise any powers and duties
conferred or imposed on the local authority by the Local Government Act 1974,
the Public Works Act 1981, or the Resource Management Act 1991, that are unable
to be delegated.
§ Undertake all other actions which are
by law not capable of being delegated.
§ The power to adopt a Remuneration and
Employment Policy for Council
employees.
DECIDE ON:
Policy & Bylaw issues:
§ Adoption of all policy required by legislation.
§ Adoption of strategies, and policies
with a city-wide or strategic focus.
§ Approval of draft bylaws prior to
consultation.
§ Adoption of new or amended bylaws.
District Plan:
§ Approval to call for submissions on
any Proposed District Plan, Plan Changes and Variations.
1
Work required
prior to the making of any of these decisions may be delegated.
§ Prior to public notification,
approval of recommendations of District Plan Hearings Subcommittees on any
Proposed Plan, Plan Changes (including private Plan Changes) and Variations.
§ The
withdrawal of Plan Changes in accordance with clause 8D, Part 1, Schedule 1 of the Resource
Management Act 1991.
§ Approval, to make operative, District
Plan and Plan Changes (in accordance with clause 17, Part 1, Schedule 1 of the
Resource Management Act 1991).
§ Acceptance, adoption or rejection of private
Plan Changes.
Representation,
electoral and governance matters:
§ The method of voting for the
Triennial elections.
§ Representation reviews.
§ Council’s Code of Conduct for
elected members.
§ Local Governance Statement.
§ Elected members’ remuneration.
§ The outcome of any extraordinary
vacancies on Council.
§ Any other matters for which a local
authority decision is required
under the Local Electoral Act 2001.
§ Appointment and discharge of members
of committees when not appointed by the Mayor.
§ Adoption of Terms of Reference for Council
Committees, Subcommittees and Working Groups, and oversight of those delegations.
§ Council‘s delegations to
officers, community boards and
community funding panels.
Delegations and employment of
the Chief Executive:
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Appointment of the Chief Executive of Hutt City Council.
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Review and negotiation of the contract, performance agreement and
remuneration of the Chief Executive.
Meetings and committees:
§ Standing Orders for Council and its committees.
§ Council’s annual meeting schedule.
Long Term and Annual Plans:
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The adoption of
the budgetary parameters for the LTP and Annual Plans.
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Determination of
rating levels and policies required as part of the LTP.
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Adoption of
Consultation Documents, proposed and final LTPs and proposed and final Annual
Plans.
Council Controlled Organisations:
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The establishment
and disposal of any Council Controlled Organisation or Council Controlled
Trading Organisation.
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Approval of
annual Statements of Corporate Intent for Council Controlled Organisations and
Council Controlled Trading Organisations.
Community
Engagement and Advocacy:
§ Receive reports from the
Council’s Advisory Groups.
§ Monitor engagement with the
city’s communities.
Operational
Matters:
§ Civil Defence Emergency Management matters
requiring Council’s input.
§ Road closing and road stopping matters.
§ Approval of overseas travel for
elected members.
§ All other matters for which final
authority is not delegated.
Appoint:
§ The non-elected members of the
Standing Committees, including extraordinary vacancies of non- elected representatives.
§ The Directors of Council Controlled
Organisations and Council Controlled Trading
Organisations.
§ Council’s nominee on any Trust.
§ Council representatives on any
outside organisations (where applicable and time permits, recommendations for the appointment may be sought from the
appropriate Standing Committee and/or outside organisations).
§ Council’s Electoral Officer,
Principal Rural Fire Officer and any other appointments required by statute.
§ The recipients of the annual Civic
Honours awards.
HUTT CITY COUNCIL | Te Kaunihera o Te Awa Kairangi
Ordinary
meeting to be held in the Council Chambers, 2nd Floor, 30 Laings Road, Lower
Hutt on
Wednesday
31 March 2021 commencing at the conclusion of the Long Term Plan/Annual Plan Subcommittee.
ORDER
PAPER
Public Business
1. APOLOGIES
2. PUBLIC
COMMENT
Generally up to
30 minutes is set aside for public comment (three minutes per speaker on items appearing on the agenda). Speakers may be
asked questions on the matters they raise.
3. CONFLICT
OF INTEREST DECLARATIONS
Members are
reminded of the need to be vigilant to stand aside from decision making when a
conflict arises between their role as a member and any private or other
external interest they might have.
4. RECOMMENDATIONS TO COUNCIL FROM THE LONG TERM
PLAN/ANNUAL PLAN SUBCOMMITTEE MEETING HELD ON 31 MARCH 2021
(21/322)
“That Council adopts the
recommendations made on the Consultation Document and Draft Long Term Plan
2021-2031 report, and any amendments or additional items agreed at the Long
Term Plan/Annual Plan Subcommittee meeting held on 31 March 2021.”
5. QUESTIONS
With reference to
section 32 of Standing Orders, before putting a question a member shall
endeavour to obtain the information. Questions shall be concise and in writing
and handed to the Chair prior to the commencement of the meeting.
6. CLOSING
FORMALITIES - Karakia
WHAKAMUTUNGA
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Whakataka te
hau ki te uru
Whakataka te
hau ki te tonga
Kia
mākinakina ki uta
Kia
mātaratara ki tai
E hī ake
ana te atakura
He tio, he
huka, he hau hū
Tīhei
mauri ora.
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Cease the
winds from the west
Cease the winds from the south
Let the breeze blow over the land
Let the breeze blow over the ocean
Let the red-tipped dawn come with a sharpened air.
A touch of frost, a promise of a glorious day.
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Kate Glanville
SENIOR DEMOCRACY ADVISOR
