Te Kaunihera o Te Awa Kairangi
24 March 2021
Order Paper for Council meeting to be held in the
Council Chambers, 2nd Floor, 30 Laings Road, Lower Hutt,
Wednesday 31 March 2021 commencing at the conclusion of the Long Term Plan/Annual Plan Subcommittee
Mayor C Barry (Chair)
Deputy Mayor T Lewis
Cr D Bassett
Cr J Briggs
Cr K Brown
Cr B Dyer
Cr S Edwards
Cr D Hislop
Cr C Milne
Cr A Mitchell
Cr S Rasheed
Cr N Shaw
Cr L Sutton
For the dates and times of Council Meetings please visit www.huttcity.govt.nz
DemocraticServicesTeam@huttcity.govt.nz4 570 6666 | 0800 HUTT CITY
Council meets on an eight weekly basis (Extraordinary Meetings can be called following a resolution of Council; or on the requisition of the Chair or one third of the total membership of Council)
Half of the members
§ Make a rate.
§ Make bylaws.
§ Borrow money other than in accordance with the Long Term Plan (LTP).
§ Purchase or dispose of assets other than in accordance with the LTP.
§ Purchase or dispose of Council land and property other than in accordance with the LTP.
§ Adopt the LTP, Annual Plan and Annual Report.
§ Adopt policies required to be adopted and consulted on under the Local Government Act 2002 in association with the LTP or developed for the purpose of the Local Governance Statement.
§ Appoint the Chief Executive.
§ Exercise any powers and duties conferred or imposed on the local authority by the Local Government Act 1974, the Public Works Act 1981, or the Resource Management Act 1991, that are unable to be delegated.
§ Undertake all other actions which are by law not capable of being delegated.
§ The power to adopt a Remuneration and Employment Policy for Council employees.
§ Adoption of all policy required by legislation.
§ Adoption of strategies, and policies with a city-wide or strategic focus.
§ Approval of draft bylaws prior to consultation.
§ Adoption of new or amended bylaws.
§ Approval to call for submissions on any Proposed District Plan, Plan Changes and Variations.
1 Work required prior to the making of any of these decisions may be delegated.
§ Prior to public notification, approval of recommendations of District Plan Hearings Subcommittees on any Proposed Plan, Plan Changes (including private Plan Changes) and Variations.
§ The withdrawal of Plan Changes in accordance with clause 8D, Part 1, Schedule 1 of the Resource Management Act 1991.
§ Approval, to make operative, District Plan and Plan Changes (in accordance with clause 17, Part 1, Schedule 1 of the Resource Management Act 1991).
§ Acceptance, adoption or rejection of private Plan Changes.
§ The method of voting for the Triennial elections.
§ Representation reviews.
§ Council’s Code of Conduct for elected members.
§ Local Governance Statement.
§ Elected members’ remuneration.
§ The outcome of any extraordinary vacancies on Council.
§ Any other matters for which a local authority decision is required under the Local Electoral Act 2001.
§ Appointment and discharge of members of committees when not appointed by the Mayor.
§ Adoption of Terms of Reference for Council Committees, Subcommittees and Working Groups, and oversight of those delegations.
§ Council‘s delegations to officers, community boards and community funding panels.
§ Appointment of the Chief Executive of Hutt City Council.
§ Review and negotiation of the contract, performance agreement and remuneration of the Chief Executive.
§ Standing Orders for Council and its committees.
§ Council’s annual meeting schedule.
• The adoption of the budgetary parameters for the LTP and Annual Plans.
• Determination of rating levels and policies required as part of the LTP.
• Adoption of Consultation Documents, proposed and final LTPs and proposed and final Annual Plans.
• The establishment and disposal of any Council Controlled Organisation or Council Controlled Trading Organisation.
• Approval of annual Statements of Corporate Intent for Council Controlled Organisations and Council Controlled Trading Organisations.
Community Engagement and Advocacy:
§ Receive reports from the Council’s Advisory Groups.
§ Monitor engagement with the city’s communities.
§ Civil Defence Emergency Management matters requiring Council’s input.
§ Road closing and road stopping matters.
§ Approval of overseas travel for elected members.
§ All other matters for which final authority is not delegated.
§ The non-elected members of the Standing Committees, including extraordinary vacancies of non- elected representatives.
§ The Directors of Council Controlled Organisations and Council Controlled Trading Organisations.
§ Council’s nominee on any Trust.
§ Council representatives on any outside organisations (where applicable and time permits, recommendations for the appointment may be sought from the appropriate Standing Committee and/or outside organisations).
§ Council’s Electoral Officer, Principal Rural Fire Officer and any other appointments required by statute.
§ The recipients of the annual Civic Honours awards.
Ordinary meeting to be held in the Council Chambers, 2nd Floor, 30 Laings Road, Lower Hutt on
Wednesday 31 March 2021 commencing at the conclusion of the Long Term Plan/Annual Plan Subcommittee.
2. PUBLIC COMMENT
Generally up to 30 minutes is set aside for public comment (three minutes per speaker on items appearing on the agenda). Speakers may be asked questions on the matters they raise.
3. CONFLICT OF INTEREST DECLARATIONS
Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.
4. RECOMMENDATIONS TO COUNCIL FROM THE LONG TERM PLAN/ANNUAL PLAN SUBCOMMITTEE MEETING HELD ON 31 MARCH 2021 (21/322)
“That Council adopts the recommendations made on the Consultation Document and Draft Long Term Plan 2021-2031 report, and any amendments or additional items agreed at the Long Term Plan/Annual Plan Subcommittee meeting held on 31 March 2021.”
With reference to section 32 of Standing Orders, before putting a question a member shall endeavour to obtain the information. Questions shall be concise and in writing and handed to the Chair prior to the commencement of the meeting.
6. CLOSING FORMALITIES - Karakia WHAKAMUTUNGA
Whakataka te hau ki te uru
Whakataka te hau ki te tonga
Kia mākinakina ki uta
Kia mātaratara ki tai
E hī ake ana te atakura
He tio, he huka, he hau hū
Tīhei mauri ora.
winds from the west
SENIOR DEMOCRACY ADVISOR