Chief Executive's Employment
Subcommittee
28
January 2021
Order
Paper for the meeting to be held in the
Council
Chambers, 2nd Floor, 30 Laings Road, Lower Hutt,
on:
Thursday 4
February 2021 commencing at 2.00pm
Membership
Mayor
C Barry (Chair)
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Cr J Briggs
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Cr S Edwards
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Cr D Hislop
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Deputy Mayor T Lewis (Deputy Chair)
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For
the dates and times of Council Meetings please visit www.huttcity.govt.nz
Have your say
You can speak under public comment to items
on the agenda to the Mayor and Councillors at this meeting. Please let us know
by noon the working day before the meeting. You can do this by emailing DemocraticServicesTeam@huttcity.govt.nz or calling the
Democratic Services Team on 04 570 6666 | 0800 HUTT CITY
PURPOSE
The Chief Executive’s Employment Subcommittee has primary
responsibility for executing the Chief Executive’s performance agreement
and monitoring the Chief Executive’s performance. The Subcommittee also
has the responsibility, if required, of conducting a Chief Executive
recruitment process.
Review and make recommendations to Council on:
• Setting the employment terms and conditions of the Chief Executive.
• Determining the remuneration of the Chief Executive.
• Managing the Council’s working relationship with the Chief
Executive which includes:
o
the setting
of the performance targets and expectations, and
o
measuring the Chief Executive’s performance against
those targets and expectations.
• A recruitment and selection process for a Chief Executive.
•
Oversee any recruitment and selection process
agreed to by the Council for a Chief Executive.
Delegated Authority
The Subcommittee has delegated authority to make recommendations to
the Council.
HUTT CITY COUNCIL
Chief Executive's Employment
Subcommittee
Meeting
to be held in the Council Chambers, 2nd Floor, 30 Laings Road, Lower Hutt on
Thursday
4 February 2021 commencing at 2.00pm.
ORDER
PAPER
Public Business
1. APOLOGIES
2. PUBLIC
COMMENT
Generally up to
30 minutes is set aside for public comment (three minutes per speaker on items appearing on the agenda). Speakers may be
asked questions on the matters they raise.
3. CONFLICT
OF INTEREST DECLARATIONS
Members
are reminded of the need to be vigilant to stand aside from decision making
when a conflict arises between their role as a member and any private or other
external interest they might have.
4. Minutes
Meeting minutes Chief Executive's
Employment Subcommittee, 17 July 2020 6
Meeting minutes Chief Executive's
Employment Subcommittee, 26 August 2020 8
5. QUESTIONS
With reference to section 32 of
Standing Orders, before putting a question a member shall endeavour to obtain
the information. Questions shall be concise and in writing and handed to the
Chair prior to the commencement of the meeting.
6. EXCLUSION
OF THE PUBLIC
CHAIR'S
RECOMMENDATION:
“That the
public be excluded from the following parts of the proceedings of this meeting,
namely:
7. Minutes
17
July 2020
26
August 2020
8. Chief Executive's Six Monthly Performance Review (21/73)
The general subject of each matter to be considered while
the public is excluded, the reason for passing this resolution in relation to
each matter, and the specific grounds under section 48(1) of the Local
Government Official Information and Meetings Act 1987 for the passing of this
resolution are as follows:
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(A)
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(B)
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(C)
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General subject of the matter to be considered.
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Reason for passing this resolution in relation to each
matter.
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Ground under section 48(1) for the passing of this
resolution.
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Minutes of the Chief Executive's Employment Subcommittee
held on 17 July 2020: Chief Executive's Performance Review 2019/2020
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The withholding of the information is necessary to protect
the privacy of natural persons. (s7(2)(a)).
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That the public conduct of the relevant part of the
proceedings of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exist.
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Minutes of the Chief Executive's Employment Subcommittee
held on 26 August 2020: Chief Executive's Key Performance Indicators for
2020/21
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The withholding of the information is necessary to protect
the privacy of natural persons. (s7(2)(a)).
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That the public conduct of the relevant part of the
proceedings of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exist.
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Chief Executive's Six Monthly Performance Review.
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The withholding of the information is necessary to protect
the privacy of natural persons. (s7(2)(a)).
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That the public conduct of the relevant part of the
proceedings of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exist.
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This resolution is
made in reliance on section 48(1) of the Local Government Official Information
and Meetings Act 1987 and the particular interest or interests protected by
section 6 or 7 of that Act which would be prejudiced by the holding of the
whole or the relevant part of the proceedings of the meeting in public are as
specified in Column (B) above.”
Kathryn Stannard
HEAD OF DEMOCRATIC SERVICES
HUTT CITY
COUNCIL
Chief Executive's Employment Subcommittee
Minutes of a meeting
held in the Council Chambers, 2nd Floor, 30 Laings Road,
Lower Hutt on
Friday 17
July 2020 commencing at 2.00pm
PRESENT: Mayor C Barry (Chair) Cr
J Briggs
Cr
S Edwards Cr
D Hislop
Deputy
Mayor T Lewis (Deputy Chair)
APOLOGIES: There were no apologies.
IN ATTENDANCE: Ms T Lealofi, Committee Advisor (part meeting)
PUBLIC
BUSINESS
1. APOLOGIES
There
were no apologies.
2. PUBLIC
COMMENT
There was no public comment.
3. CONFLICT
OF INTEREST DECLARATIONS
There were no
conflict of interest declarations.
4. QUESTIONS
There were no questions.
5. EXCLUSION
OF THE PUBLIC
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Resolved: (Mayor
Barry/Cr Edwards)
Minute No. CEE 20401
“That the public be
excluded from the following parts of the proceedings of this meeting, namely:
6. Chief
Executive's Performance Review 2019/2020 (20/749)
The general subject of each matter to be
considered while the public is excluded, the reason for passing this
resolution in relation to each matter, and the specific grounds under section
48(1) of the Local Government Official Information and Meetings Act 1987 for
the passing of this resolution are as follows:
|
(A)
|
(B)
|
(C)
|
|
|
|
|
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General subject of the matter to be considered.
|
Reason for passing this resolution in relation to
each matter.
|
Ground under section 48(1) for the passing of this
resolution.
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|
|
|
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Chief Executive's Performance Review 2019/2020
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The withholding of the information is necessary to
protect the privacy of natural persons. (s7(2)(a))
|
That the public conduct of the relevant part of the
proceedings of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exist”
|
This resolution is made in
reliance on section 48(1) of the Local Government Official Information and
Meetings Act 1987 and the particular interest or interests protected by
section 6 or 7 of that Act which would be prejudiced by the holding of the
whole or the relevant part of the proceedings of the meeting in public are as
specified in Column (B) above.”
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There being no further business the Chair declared the
meeting closed at 2.07 pm and the non-public portion closed at 5pm.
Mayor C Barry
CHAIR
CONFIRMED as a true and correct record
Dated this 4th day of February 2021
HUTT CITY
COUNCIL
Chief Executive's Employment Subcommittee
Minutes of a meeting
held in the Council Chambers, 2nd Floor, 30 Laings Road,
Lower Hutt on
Wednesday
26 August 2020 commencing at 4.10pm
PRESENT: Mayor C Barry (Chair) Cr
J Briggs
Cr
S Edwards Cr
D Hislop
Deputy
Mayor T Lewis (Deputy Chair)
APOLOGIES: There were no apologies.
IN ATTENDANCE: Cr C Milne
Mr B Cato, Chief Legal Officer
Ms K Stannard, Head of Democratic Services (part meeting)
PUBLIC
BUSINESS
1. APOLOGIES
There
were no apologies.
2. PUBLIC
COMMENT
There was no public comment.
3. CONFLICT
OF INTEREST DECLARATIONS
There
were no conflicts of interest.
4. QUESTIONS
There were no
questions.
5. EXCLUSION
OF THE PUBLIC
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Resolved: (Mayor
Barry/Deputy Mayor Lewis) Minute
No. CEE 20501
“That the public be excluded from the following
parts of the proceedings of this meeting, namely:
6. Chief
Executive's Key Performance Indicators for 2020/21 (20/957)
The general subject of each matter to be
considered while the public is excluded, the reason for passing this
resolution in relation to each matter, and the specific grounds under section
48(1) of the Local Government Official Information and Meetings Act 1987 for
the passing of this resolution are as follows:
|
(A)
|
(B)
|
(C)
|
|
|
|
|
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General subject of the matter to be considered.
|
Reason for passing this resolution in relation to
each matter.
|
Ground under section 48(1) for the passing of this
resolution.
|
|
|
|
|
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Chief Executive's Key Performance Indicators for
2020/21.
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The withholding of the information is necessary to
protect the privacy of natural persons. (s7(2)(a)).
|
That the public conduct of the relevant part of the
proceedings of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exist.
|
This resolution is made in
reliance on section 48(1) of the Local Government Official Information and
Meetings Act 1987 and the particular interest or interests protected by
section 6 or 7 of that Act which would be prejudiced by the holding of the
whole or the relevant part of the proceedings of the meeting in public are as
specified in Column (B) above.”
|
There being no further business
the Chair declared the meeting closed at 4.15pm and the non-public portion of
the meeting closed at 6.15pm.
C Barry
MAYOR
CONFIRMED as a true and correct record
Dated this 4th day of February 2021
