Minutes of Long Term Plan/Annual Plan Subcommittee

3 21 December 2020

Long Term Plan/Annual Plan Subcommittee

Minutes of a meeting held in the Council Chambers, 2nd Floor, 30 Laings Road,
Lower Hutt on

Monday 21 December 2020 commencing at 2.00pm

PRESENT:	Mayor C Barry (Chair)	Deputy Mayor T Lewis
	Cr D Bassett	Cr J Briggs
	Cr K Brown	Cr B Dyer
	Cr S Edwards	Cr D Hislop
	Cr C Milne (via audio-visual)	Cr A Mitchell
	Cr S Rasheed	Cr N Shaw
	Cr L Sutton

APOLOGIES: There were no apologies.

IN ATTENDANCE: Ms J Miller, Chief Executive

Ms A Blackshaw, Director Neighbourhoods and Communities

Mr K Puketapu- Dentice, Director Economy and Development (part meeting)

Ms H Oram, Director Environment and Sustainability (part meeting)

Mr M Boggs, Director Strategy and Engagement

Ms J Livschitz, Chief Financial Officer

Mr B Cato, Chief Legal Officer (part meeting)

Ms W Moore, Head of Strategy and Planning (part meeting)

Mr D Koenders, Manager Financial Strategy and Planning (part meeting)

Ms H Stringer, Financial Transaction Services Manager (part meeting)

Ms A Andrews, Business Analyst – Rates and Finance (part meeting)

Ms K Stannard, Divisional Manager, Democratic Services (part meeting)

Mr M Sherwood, Head of Parks and Recreation (part meeting)

Ms J Lawson, Assets Manager Reserves (part meeting)

Mr A Marsh, Asset Manager Parks (part meeting)

Mr D Simmons, Traffic Asset Manager (part meeting)

Mr S Cager, Senior Project Engineer (part meeting)

Mr J Scherzer, Sustainability and Resilience Manager (part meeting)

Ms C Taylor, Principal Research and Evaluation Advisor (part meeting)

Mr P Benseman, Budgeting and Reporting Manager (part meeting)

Mr D Newth, Financial Accounting Manager (part meeting)

Mr J Lamb, Acting Head of Promotions and Events

Ms K Glanville, Senior Democracy Advisor

Ms H Clegg, Minute Taker

PUBLIC BUSINESS

1. OPENING FORMALITIES - Karakia Timatanga

Kia hora te marino

Kia whakapapa pounamu te moana

He huarahi mā tātou i te rangi nei

Aroha atu, aroha mai

Tātou i a tātou katoa

Hui e Tāiki e!

May peace be wide spread

May the sea be like greenstone

A pathway for us all this day

Let us show respect for each other

For one another

Bind us together!

2. APOLOGIES

There were no apologies.

3. PUBLIC COMMENT

Resolved: (Mayor Barry/Cr Briggs) Minute No. LTPAP 20601

“Pursuant to Standing Order 15.2, public comment be extended for an additional 30 minutes.”

4.	Mayoral Statement Mayor Barry read out his Mayoral Statement attached as page 17 to the minutes.

5. CONFLICT OF INTEREST DECLARATIONS

Cr Brown declared a conflict of interest as she was a Council representative on the Board of Urban Plus Limited. She took no part in discussion or voting on matters concerning Urban Plus Limited.

Cr Shaw declared a conflict of interest as she was a Council representative on the Fraser Park Sports Working Group. She took no part in discussion or voting on matters concerning Fraser Park.

Cr Hislop declared a conflict of interest as she was a Council representative on the Board of Seaview Marina Limited. She took no part in discussion or voting on matters concerning Seaview Marina Limited.

6. Recommendations to Council - 21 December 2020

Urban Plus Statement of Intent (20/1749)

Cr Brown declared a conflict of interest and took no part in discussion or voting on this item.

Mr Brian Walshe and Mr Daniel Moriarity from Urban Plus Limited (UPL) were in attendance for the item.

Cr Dyer and Deputy Mayor Lewis left the meeting at 3.18pm.

Mr Walshe explained that UPL’s Statement of Intent (SoI) reflected all expectations and set a new strategic direction.

Cr Dyer rejoined the meeting at 3.19pm.

Deputy Mayor Lewis rejoined the meeting at 3.20pm.

In response to a question from a member, Mr Walshe acknowledged the National Policy Statement aspects relating to increased housing density being permitted around transport nodes. He advised there were no opportunities for UPL at present.

The Chief Financial Officer advised that additional funding for UPL was not currently budgeted until 2023. She said that UPL had the ability to make a submission to Council’s draft Long Term Plan.

Resolved: (Mayor Barry/Cr Briggs) Minute No. LTPAP 20602

“That the Subcommittee recommends that Council:

(i) receives and agrees the Revised Statement of Intent for Urban Plus Group for the 2020 – 2023 financial years attached as Appendix 1 to the memorandum in the supplementary agenda;

(ii) notes that this Statement of Intent is a modification of the Statement of Intent presented to Councillors for the period from 1 July 2020;

(iii) notes that Urban Plus Limited and Council will work together to seek further forms of co-funding that will enable the delivery of safe, warm, dry and affordable houses within Lower Hutt;

(iv) notes that Urban Plus Limited will not be exceeding the funding limit of $22M before 30 June 2021; and

(v) notes that through the Long Term Plan consultation process feedback will be sought on increasing investment in Urban Plus Limited.”

ii)

Draft Infrastructure Strategy 2021-2051 (20/1626)

The Director Strategy and Engagement elaborated on the report.

In response to questions from members, the Head of Strategy and Planning confirmed transport issues would be included in the draft strategy.

Resolved: (Deputy Mayor Lewis/Cr Hislop) Minute No. LTPAP 20603

“That the Subcommittee recommends that Council:

(i) notes the Infrastructure Strategy 2018-2048 is being reviewed as part of the preparation of the draft Long Term Plan 2021-2031;

(ii) approves the vision, goals, issues and principal options, and management practices for inclusion in the draft Infrastructure Strategy;

(iii) notes that the draft Infrastructure Strategy will be presented to Subcommittee and Council on 2 February 2021;

(iv) notes that the draft Infrastructure Strategy will be included in the draft Long Term Plan consultation; and

(v) considers and provides any direction(s) to officers in preparation of the draft infrastructure strategy.”

The draft Infrastructure Strategy 2021-2051 sets out how our infrastructure will enable our city and people to thrive whilst at the same time providing effective guardianship of Lower Hutt/Te Awa Kairangi. It outlines the principal options for investment in core infrastructure, promotes practices that ensure efficient and effective management of these assets to achieve the identified goals and deliver the services expected by our community, and focusses on where improvements can be made in response to the key infrastructure challenges and opportunities our city faces in the next 30 years.

iii)

Draft Development and Financial Contributions Policy 2021 (20/1687)

Mr Dwayne Fletcher from Vale Consulting was in attendance for the item via audio-visual link.

The Head of Strategy and Planning elaborated on the report.

In response to a question from a member regarding the ways to recover costs of development, Mr Fletcher explained that the Local Government Act and the Resource Management Act offered the only mechanisms for local authorities to recover costs. He added that items could not be charged for twice.

In relation to not charging twice for an item, Mr Fletcher explained that both financial and development contributions could not be charged for the same item of the same project.

Resolved: (Mayor Barry/Cr Brown) Minute No. LTPAP 20604

“That the Subcommittee recommends that Council:

(i) approves the proposed 2021 Development and Financial Contributions Policy, attached as Appendix 1 to the report, to be submitted to Council for consultation approval in March 2021;

(ii) authorises the Chief Executive to make any changes to the proposed 2021 Development and Financial Contributions Policy and consultation information needed as a result of audit feedback or changes to the Proposed Long Term Plan infrastructure programme; and

(iii) notes that the proposed 2021 Development and Financial Contributions Policy and consultation information will be formatted before staff seek consultation approval in March 2021.”

For the reasons outlined in the officer’s report.

iv)

Long Term Plan 2021-2031: Non-Financial Aspects (20/1667)

The Head of Strategy and Planning elaborated on the report.

In response to a question from a member regarding water indicators, the Principal Research and Evaluation Advisor explained the measures currently in use were the best available and that an education campaign could impact on water useage rates. The Head of Strategy and Planning added that it was possible to link evaluation of an education campaign to the impact on the key performance indicator.

The Head of Strategy and Planning agreed to review the Housing Strategy to ensure it reflected current practice.

Cr Brown left the meeting at 4.05pm and rejoined the meeting at 4.07pm.

The Chief Executive reminded members that officers were in the process of reviewing all 1800 existing key performance indicators.

The Head of Strategy and Planning added that Council’s COVID-19 impact would be measured on how well services were accessed and how the economy was operating.

In response to further questions from members, the Principal Research and Evaluation Advisor explained that it was mandatory to set measureable targets. She added outcomes indicators measured the well being of people in the city, whilst key performance indicators measured the day to day operations of Council.

The Head of Stratgey and Planning agreed to report back to the Standing Committee Chairs with any further information items requested.

Resolved: (Mayor Barry/Cr Mitchell) Minute No. LTPAP 20605

“That the Subcommittee recommends that Council:

(i) notes the Statements of Service Performance and related key performance indicators have been reviewed as part of the preparation of the draft LTP 2021-2031 to ensure alignment with:

a. Councils six key priorities; and

b. The four-wellbeings – social, cultural, environmental and economic;

(ii) notes that the draft Statements of Service Performance and related key performance indicators will be included in the draft 2021-31 LTP for consultation;

(iii) notes that officers receive the feedback from the meeting; and

(iv) notes that a Council meeting is scheduled on 10 February 2021 for the purpose of adopting the content of the Consultation Document and the draft underlying information including the Statements of Service Performance and related key performance indicators and the documents will be circulated to the Chairs of Standing Committees prior to the meeting.”

For the reasons outlined in the officer’s report.

The meeting adjourned at 4.27pm and resumed at 4.45pm.

Long Term Plan 2021-2031, Financial Aspects (20/1353)

Speaking under public comment, Mr Michael Gray representing the South End Business Group (the Group) stated the Group’s opposition to the proposed higher rates differential to be imposed on business rates. He added that the Group was not opposed to a consolidation of the commercial differential.

Mayor Barry advised the meeting was to approve items to be included in the Long Term Plan public consultation due to commence in early 2021. He added that Council had initiated an early public consultation phase.

In response to a question from a member, Mr Gray confirmed businesses were satisfied with the existing rates differential situation.

Speaking under public comment, Mr James Scott representing the South End Business Group suggested that officers re-examine the assumptions made for the proposed rates differential as the current proposal could result in a 10-12% rates rise for businesses.

Speaking under public comment, Ms Helen Down, Chief Executive of the Hutt Valley Chamber of Commerce urged Council to consider the effects any proposed rates increase could have on businesses in the post Covid-19 environment. She said the proposed Riverlink Project would cause major disruption for much of the CBD area for up to six years. She suggested Council investigate ways to attract businesses to the city.

In response to questions from members, Ms Down agreed to provide members with the results of the November Business Survey once completed.

Speaking under public comment, Ms Jo Clendon requested the term “Transport Health“ be used rather than “Transport Safety”. She asked that the draft Connectivity Report released in September 2020 be used as a basis for developing the transport networks.

Speaking under public comment, Mr Max Shierlaw expressed concern with the rationale for the proposed changes to the rates differential. He suggested the BERL 2020 Covid-19 Impact report and the GDP data for the Wellington region be used.

	Cr Rasheed read out a statement from Mr Melville attached as page 18 to the minutes. Speaking under public comment, Ms Lynne Beretta representing Naenae Residents Association expressed concern that the current $9M budget for the Naenae Hub was to be renamed and could be used for roading and parking works. She added the community believed the $9M was earmarked for community facilities. Cr Hislop left the meeting at 2.49pm. Mayor Barry advised $9M had been budgeted for the refurbishment of the Naenae Pool and that had since been increased to $54M. He added that the Spatial Plan process assessed the entirety of the Naenae centre. Cr Hislop rejoined the meeting at 2.51pm. Speaking under public comment, Mr Daren Conway requested that Council adopt a 15 year programme for implementing micro mobility networks throughout the city. He asked that all cycling infrastructure be connected throughout the city. He believed the $9.7M budget allocated for cycling infrastructural works was insufficient. Speaking under public comment, Mr Matt Young expressed support for increased spending on micro mobility infrastructure. He requested Council to reconsider the current allocations for transport work. Mr Paki Maaka, Contractor was in attendance for the item. The Chief Executive outlined the process to date concerning micro mobility infrastructure within the city. The Chief Financial Officer elaborated on the report. Cr Bassett left the meeting at 4.51pm and rejoined the meeting at 4.52pm. Members agreed that the matter lie on the table and be considered later in the meeting pending decisions on the following items. The item was discussed at 6.36pm. The Director Economy and Development outlined the additional budget requests for the Riverlink project. He said there were ongoing discussions with all partners of the project. He reminded members a project of this scale, complexity and with multiple partners had never been undertaken by Council before. He acknowledged the additional budget requested was an estimated amount. Cr Dyer left the meeting at 6.53pm and rejoined the meeting at 6.55pm. In response to a question from a member regarding the exact amount of money being requested, the Director Economy and Development explained that the original 2017 budget was for $39M plus some other monies within other budgets. He said that officers had now amalgamated all monies allocated for the Riverlink project into one budget of $58.7M and that a further $27.5M was being requested. He added that some of the amount could be recovered with future developments. The Chief Executive advised that a briefing on the Riverlink project would be organised for early 2021. In response to a question from a member, the Director Economy and Development confirmed that if no further funding was forthcoming from Council, the future of the project would be in doubt. Mayor Barry reminded members decisions today were for items to be included in the Long Term Plan consultation document. Mayor Barry led members through table 2, Budget Matters Requiring Review and Decisions. Members agreed to include the following items in the Long Term Plan consultation document: Decarbonisation; Public Charging Stations; Decarbonisation of the Dowse; Eastern Hutt Road strengthening; Cuba Street Overbridge; Dog Tag For Life; District Plan; Solid Waste; Parks and Reserves; Facilities Asset Renewals; Petone Wharf (pending further information to be considered at the Long Term Plan/Annual Plan Subcommittee meeting on 10 February 2021); Point Howard Wharf Demolition (pending further information to be considered at the Long Term Plan/Annual Plan Subcommittee meeting on 10 February 2021); City Safety; Riverlink Project (pending further information); City Event Fund; Wainuiomata Town Centre; Petone 2040; Naenae Spatial Plan; Cycling and Micro mobility and Development Contributions. Cr Brown left the meeting at 7.27pm and rejoined the meeting at 7.29pm. The Director of Economy and Development advised a briefing would be held in early 2021 to identify opportunities and issues in Queen Street, Wainuiomata. He also confirmed that a briefing regarding cycling and micro mobility would be held in February 2021 to present more information on options, costings and possible Waka Kotahi subsidies. Members asked that a briefing be held in early 2021 to ensure consistency between the Petone Spatial Plan and actual developments in the area. In response to questions from members relating to the Naenae Spatial Plan, the Director Economy and Development agreed further consultation was required to ascertain exact community priorities and to ensure the community understood all aspects of the project and monies allocated. Deputy Mayor Lewis left the meeting at 7.39pm. The Manager Financial Strategy and Planning explained that Steps 1 and 2 of the required process for the review of the rates differential had been carried out according to the law. Deputy Mayor Lewis rejoined the meeting at 7.40pm. The Chief Financial Officer expressed concern with the time it might take to achieve a balanced budget as outlined in Table 8 of the officer’s report. She added that to achieve a balanced budget sooner would require a 30% rates increase In response to questions from members, the Chief Financial Officer confirmed the Rubbish and Recycling costs were a targeted rate and that the Long Term Plan consultation document would clearly explain how this targeted rate would operate. She agreed the consultation document needed to be transparent and easy to understand. She confirmed an online rates calculator tool would be available for the public. Cr Sutton left the meeting at 8.10pm and rejoined the meeting at 8.11pm. The meeting adjourned at 8.17pm and resumed at 8.24pm. Cr Brown returned to the meeting at 8.25pm. The motion was taken in parts. Parts (i)-(xii) and (xiv)-(xvii) were declared CARRIED on the voices. Part (xiii) was declared CARRIED on the voices.
	Resolved: (Mayor Barry/Cr Brown) Minute No. LTPAP 20606 “That the Subcommittee recommends that Council: (i) notes that pre-engagement on the Long Term Plan is underway on six key priorities and this runs through until 18 January 2021. The feedback from this will be reported to Council on 2 February 2021; (ii) notes that following decisions at the Long Term Plan/Annual Plan Subcommittee meeting held on 21 December 2020, officers will be preparing the Draft LTP 2021-2031 and Consultation Document for external audit and for review by the Long Term Plan Subcommittee/Annual Plan on 2 February 2021, refer table 1 contained within the officer’s report; (iii) notes that the formal public consultation process is planned for the period 29 March 2021 to 3 May 2021; (iv) notes the budget savings approved by Council as detailed in Section B of the officer’s report; (v) notes the direction provided to officers on Table 2 of the officer’s report; (vi) notes the projected capital investment programme over the next 10 years which includes significant investment in Three Waters and Transport infrastructure, refer Section D of the officer’s report; (vii) endorses the proposed increases in targeted rates for Wastewater and Water Supply and notes that these are attributable to decisions to prioritise investment following advice from Wellington Water Limited, refer table 4 contained within the officer’s report; (viii) endorses the proposed targeted rates for Waste Services (refuse, recycling and green waste) and notes that these are the same rates as was consulted on in August 2020 as part of the Long Term Plan amendment process , refer table 5 contained within the officer’s report and Appendix 5 attached to the report; (ix) notes that any decisions of the Government to change the waste levy will result in the need to review the targeted rates for Waste Services; (x) endorses the proposed fees and charges to be included in the Draft Long Term Plan 2021-2031 for consultation, refer Appendix 5 attached to the report; (xi) notes the legal requirements regarding a balanced budget and financial prudence, refer paragraph 45 in the officer’s report; and (xii) notes the rates revenue options assessed, refer table 8 contained within the officer’s report.”
	Resolved: (Mayor Barry/Cr Brown) Minute No. LTPAP 20607 “That the Subcommittee recommends that Council: (xiii) agrees to include option 2 for inclusion in the draft Long Term Plan 2021-2031, being an overall rates revenue increase of 5.9% in 2021/22, refer table 8 contained within the officer’s report.”
	Crs Briggs, Dyer and Edwards requested that their dissenting vote be recorded against the above matter. Cr Milne abstained from voting on the above matter.
	Resolved: (Mayor Barry/Cr Brown) Minute No. LTPAP 20608 “That the Subcommittee recommends that Council (xiv) notes the detailed rating impact on properties of option 2, as detailed in table 9 contained within the officer’s report and Appendix 4 attached to the report; (xv) notes that the impact on the average residential property valued at $629,000 will be a rates increase of $130 per annum or $2.50 per week before adjusting for rubbish, recycling and green waste changes; (xvi) endorses the Funding Impact Statement for Rates for inclusion in the Draft Long Term Plan 2021-2031 for public consultation, refer Appendix 6 attached to the report; and (xvii) notes the projected debt and balance budget results as detailed in Section G contained within the officer’s report.”

vi)

Long Term Plan 2021/31 Approach for Asset Management (20/1597)

Speaking under public comment, Mr Alex Voutratzis, representing the Petone Community Board (PCB) requested priority be given to upgrading the iconic Petone Wharf. He noted the results of the 2017 public consultation exercise. He also requested the original entrance and associated buildings be reinstated.

He expressed PCB’s disappointment at the proposal to demolish the Petone Grandstand. He said PCB believed $7.5M would enable works to occur to bring the grandstand up to code and on-going maintenance savings could be diverted to the Petone Wharf project.

Speaking under public comment, Mr Alex Voutratzis, representing the Petone Historical Society requested the Petone Wharf be refurbished, with investment being brought forward. He explained its historical significance and that it had a heritage listing in both the District Plan and Regional Plan.

The Director Neighbourhoods and Communities elaborated on the report.

In response to a question from a member, the Head of Parks and Recreation confirmed the community’s preference was to have the Petone Grandstand refurbished. He noted that the Petone Wharf refurbishment had a higher community preference.

The Chief Executive advised officers would report back to the February 2021 Long Term Plan/Annual Plan Subcommittee meeting with further information on the wharves and Petone Grandstand.

Resolved: (Mayor Barry/Deputy Mayor Lewis) Minute No. LTPAP 20609

“That the Subcommittee recommends that Council:

(i) notes the information in the report;

(ii) notes the challenges of funding maintenance and renewals of the assets discussed in this paper, and the impact of this on our strategic objectives;

(iii) notes further work is being done to both determine the condition of current assets to inform future budgets and to consider future strategic approach to assets;

(iv) notes that as part of the proposed upcoming organisational changes we are standing up a centralised approach to the management of buildings and community facilities which will enable us to have visibility across the entire portfolio, to align this to strategy and plan and budget appropriately;

(v) agrees to option (b) for Petone Wharf, continue with the current decision, but bring forward demolition of the outer end of the wharf (immediate) and carry out maintenance on the remainder of the wharf;

(vi) asks officers to report back to the Long Term Plan/Annual Plan Subcommittee meeting on 10 February 2021 about bringing forward the full refurbishment work to option (b) for the Petone Wharf;

(vii) agrees to option (a) for Pt Howard Wharf, continuing with the current decision - demolish most of Point Howard Wharf but maintain the stub to house the control box for yachting events and asks officers to provide further information about partnering with the Lowry Bay Yacht Club;

(viii) while further work is undertaken on planning and strategy for these assets, agrees to progress to the draft Long Term Plan 2021/31 budgets the following:

	Budget
Facilities asset maintenance and renewals	Per year of Long TermPlan: $1M capex $0.1M opex
Parks and Reserves asset renewals	Per year of Long Term Plan: Additional $2M capex
Other individual assets	2023/24 Petone Recreation Grandstand $7.5M capex 2028/29 Naenae Park Changing Room Replacement $1M capex
Demolition of Point Howard Wharf (maintaining control box)	2022/23 demolition $0.5M opex 2023/24 renewal $1M capex
Demolition of part of Petone Wharf and interim repair before full refurbishment in 32/33	2021/22 demolition $0.5M opex 2021-23 renewal $1M capex (budgeted over two years)

(ix) asks officers to report back to the Long Term Plan/Annual Plan Subcommittee meeting 10 February 2021 about options for the maintenance of the Petone Grandstand.”

For the reason that this will enable continuation of maintenance and renewal of assets, and acceleration in some places of high need, while we undertake further work to inform planning and future strategy.

vii)

Proposed budgets regarding Solid Waste Disposal and Resources Recovery for the 2021-2031 Long Term Plan (20/1743)

Mr Chris Purchas from Tonkin and Taylor was in attendance for the item.

The Director Environment and Sustainability elaborated on the report.

Resolved: (Mayor Barry/Cr Mitchell) Minute No. LTPAP 20610

“That the Subcommittee recommends that Council:

(i) notes the contents of this report;

(ii) approves the re-phased capital budget for ongoing development of Silverstream Landfill for inclusion in the Draft Long Term Plan 2021-2031 (refer Table 2 contained within the officer’s report);

(iii) approves the new capital budget for development of a regional asbestos disposal facility at Silverstream Landfill for inclusion in the Draft Long Term Plan 2021-2031 (refer Table 2 contained within the officer’s report);

(iv) approves the capital budgets for the refuse transfer station improvements, and development of a new resource recovery area at the refuse transfer station, for inclusion in the Draft Long Term Plan 2021-2031 (refer Table 2 contained within the officer’s report), subject to a Business Case;

(v) approves the revised operational budgets for the Silverstream Landfill and associated activities for inclusion in the Draft Long Term Plan 2021-2031 (refer Table 3 contained within the officer’s report);

(vi) approves the proposed charges for 2021/22 (refer Table 5 contained within the officer’s report), to be consulted on with the community for inclusion in the Draft Long Term Plan 2021-2031;

(vii) notes that a number of proposed projects (for example, decarbonisation of Council facilities, establishing electric vehicle charging infrastructure across Lower Hutt) and potential future projects (for example, construction and demolition waste recovery, food waste recovery) will require significant new funding;

(viii) notes that net revenue at Silverstream Landfill, despite an increase in costs due to the waste levy and ETS, provides a funding source for relevant waste minimisation and carbon reduction opportunities;

(ix) approves the proposed changes to handling green (garden) waste accepted at the refuse transfer station; and

(x) notes that there will be formal public consultation on these matters for the Draft Long Term Plan 2021-2031 from 29 March 2021 to 3 May 2021.”

The meeting adjourned at 5.38pm and resumed at 6.29pm.

viii)

Rubbish and recycling fees and charges further information (20/1668)

Memorandum dated 3 December 2020 by the Business Analyst - Rates

The Director Environment and Sustainability elaborated on the memorandum..

Resolved: (Mayor Barry/Cr Mitchell) Minute No. LTPAP 20611

“That the Subcommittee recommends that Council:

(i) receives and notes the information contained in the memorandum; and

(ii) adopts the revised table of fees and charges, contained within the memorandum, for the Long Term Plan 2021-31 consultation.”

7. Information Item

Engagement (20/1748)

Memorandum dated 11 December 2020 by the Head of Strategy and Planning

Resolved: (Mayor Barry/Cr Briggs) Minute No. LTPAP 20612

“That the Subcommittee:

(i) notes the progress made with piloting different engagement activities in response to Council’s commitment to ensuring that people’s voices and diverse views and aspirations are taken into account in decision making;

(ii) notes that early engagement on the six priorities for the draft 2021-31 Long Term Plan commenced on 2 December 2020; and

(iii) notes that the early engagement on the six priorities for the draft 2021-31 Long Term Plan finishes on 18 January 2021 and feedback will be reported to Council on 2 February 2021.”

8. QUESTIONS

There were no questions.

There being no further business the Chair declared the meeting closed at 8.35 pm.

C Barry

MAYOR

CONFIRMED as a true and correct record

Dated this 24th day of March 2020