HuttCity_TeAwaKairangi_BLACK_AGENDA_COVER

 

 

 

1 December 2020

 

 

 

Order Paper for Council meeting to be held in the

Council Chambers, 2nd Floor, 30 Laings Road, Lower Hutt,

on:

 

 

 

 

 

Tuesday 8 December 2020 commencing at 2.00pm

 

 

Membership

 

 

Mayor C Barry (Chair)

Deputy Mayor T Lewis

Cr D Bassett

Cr J Briggs

Cr K Brown

Cr B Dyer

Cr S Edwards

Cr D Hislop

Cr C Milne

Cr A Mitchell

Cr S Rasheed

Cr N Shaw

Cr L Sutton

 

 

 

 

 

For the dates and times of Council Meetings please visit www.huttcity.govt.nz

 

Have your say

You can speak under public comment to items on the agenda to the Mayor and Councillors at this meeting. Please let us know by noon the working day before the meeting. You can do this by emailing DemocraticServicesTeam@huttcity.govt.nz or calling the Democratic Services Team on 04 570 6666 | 0800 HUTT CITY


HuttCity_TeAwaKairangi_SCREEN_MEDRES
 

 

 

 


COUNCIL

 

Membership:

13 

Meeting Cycle:

Council meets on a six weekly basis (Extraordinary Meetings can be called following a resolution of Council; or on the requisition of the Chair or one third of the total membership of Council)

POWER TO (BEING A POWER THAT IS NOT CAPABLE OF BEING DELEGATED)1:

        Make a rate.

       Make bylaws.

       Borrow money other than in accordance with the Long Term Plan (LTP).

        Purchase or dispose of assets other than in accordance with the LTP.

        Purchase or dispose of Council land and property other than in accordance with the LTP.

        Adopt the LTP, Annual Plan and Annual Report.

        Adopt policies required to be adopted and consulted on under the Local Government Act 2002 in association with the LTP or developed for the purpose of the Local Governance Statement.

        Appoint the Chief Executive.

        Exercise any powers and duties conferred or imposed on the local authority by the Local Government Act 1974, the Public Works Act 1981, or the Resource Management Act 1991, that are unable to be delegated.

        Undertake all other actions which are by law not capable of being delegated.

        The power to adopt a Remuneration and Employment Policy for Council employees.

 

DECIDE ON:

Policy issues

       Adoption of all policy required by legislation.

       Adoption of strategies, and policies with a city-wide or strategic focus.

 

District Plan

       Approval to call for submissions on any Proposed District Plan, Plan Changes and Variations.

       Prior to public notification, approval of recommendations of District Plan Hearings Subcommittees on any Proposed Plan, Plan Changes (including private Plan Changes) and Variations, on the recommendation of the Regulatory Committee.

 

1       Work required prior to the making of any of these decisions may be delegated.

 

       The withdrawal of Plan Changes in accordance with clause 8D, Part 1, Schedule 1 of the Resource Management Act 1991.

       Approval, to make operative, District Plan and Plan Changes (in accordance with clause 17, Part 1, Schedule 1 of the Resource Management Act 1991).

       Acceptance, adoption or rejection of private Plan Changes.

 

Representation, electoral and governance matters

        The method of voting for the Triennial elections.

        Representation reviews.

        Council’s Code of Conduct for elected members

        Local Governance Statement.

        Elected Members’ Remuneration.

        The outcome of any extraordinary vacancies on Council.

        Any other matters for which a local authority decision is required under the Local Electoral Act 2001.

        Appointment and discharge of members of committees when not appointed by the Mayor.

        All matters identified in these Terms of Reference as delegated to Council Committees (or otherwise delegated by the Council) and oversee those delegations.

        Council‘s delegations to officers and community boards.

 

Delegations and employment of the Chief Executive

Review and negotiation of the contract, performance agreement and remuneration of the Chief Executive.

 

Meetings and committees

        Standing Orders for Council and its committees.

        Council’s annual meeting schedule.

 

Long Term and Annual Plans

        The adoption of the budgetary parameters for the LTP and Annual Plans.

        Determination of rating levels and policies required as part of the LTP.

        Adoption of Consultation Documents, proposed and final LTPs and proposed and final Annual Plans.

 

Council Controlled Organisations

        The establishment and disposal of any Council Controlled Organisation or Council Controlled Trading Organisation.

        Approval of annual Statements of Corporate Intent for Council Controlled Organisations and Council Controlled Trading Organisations.

 

Community Engagement and Advocacy

        Receive reports from the Council’s Advisory Groups.

        Monitor engagement with the city’s communities.

 

Operational Matters

        National Emergency Management Agency matters requiring Council’s  input.

        Road closing and road stopping matters.

        Approval of overseas travel for elected members.

        All other matters for which final authority is not delegated.

 

Appoint:

        The non-elected members of the Standing Committees, including extraordinary vacancies of non- elected representatives.

        The Directors of Council Controlled Organisations and Council Controlled Trading Organisations.

        Council’s nominee on any Trust.

        Council representatives on any outside organisations (where applicable and time permits, recommendations for the appointment may be sought from the appropriate Standing Committee and/or outside organisations).

        The Chief Executive of Hutt City Council.

        Council’s Electoral Officer, Principal Rural Fire Officer and any other appointments required by statute.

        The recipients of the annual Civic Honours awards.

 

    


HUTT CITY COUNCIL

 

Ordinary meeting to be held in the Council Chambers, 2nd Floor, 30 Laings Road, Lower Hutt on

 Tuesday 8 December 2020 commencing at 2.00pm.

 

ORDER PAPER

 

Public Business

 

1.       OPENING FORMALITIES - Karakia Timatanga 

Kia hora te marino

Kia whakapapa pounamu te moana

He huarahi mā tātou i te rangi nei

Aroha atu, aroha mai

Tātou i a tātou katoa

Hui e Tāiki e!

May peace be wide spread

May the sea be like greenstone

A pathway for us all this day

Let us show respect for each other

For one another

Bind us together!

 

2.       APOLOGIES 

3.       PUBLIC COMMENT

Generally up to 30 minutes is set aside for public comment (three minutes per speaker on items appearing on the agenda). Speakers may be asked questions on the matters they raise.

4.       Mayoral Statement (20/1535)

5.       Chief Executive's Statement (20/1536)

6.       CONFLICT OF INTEREST DECLARATIONS

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

7.       Committee Minutes with Recommended Items

a)      Traffic Subcommittee

10 November 2020                                                                                       14

Recommended Items

Item 4i)     Manor Park: Proposed Speed Limit, Parking Restrictions, Road Marking and Signage Changes. (20/1208)                                                                  15

Mayor’s Recommendation:

“That the recommendations contained in the report be endorsed.”

 

Item 4ii)    Jackson Street, Petone - Proposed No Stopping At All Times Restrictions (20/1270)                                                                                                    17

Mayor’s Recommendation:

“That the recommendation contained in the report be endorsed.”

 

Item 4iii)   Buick Street, Petone - Proposed No Stopping At All Times Restrictions (20/1263)  18

Mayor’s Recommendation:

“That the recommendation contained in the report be endorsed.”

 

Item 4iv)   Eastbourne and Days Bay - Proposed P180 Electric Vehicle Parking Restrictions (20/1264)                                                                                   19

Mayor’s Recommendation:

“That the recommendations contained in the report be endorsed.”

 

Item 4v)     Ropata Crescent, Boulcott - Proposed No Stopping At All Times Restrictions (20/1088)                                                                                   20

Mayor’s Recommendation:

“That the recommendation contained in the report be endorsed.”

 

Item 4vi)   Cedar Street, Maungaraki - Proposed No Stopping At All Times Restrictions (20/1090)                                                                                   21

Mayor’s Recommendation:

“That the recommendation contained in the report be endorsed.”

 

Item 4vii)  Kamahi Street, Stokes Valley - Proposed No Stopping At All Times Restrictions (20/1141)                                                                                   22

Mayor’s Recommendation:

“That the recommendation contained in the report be endorsed.”

 

Item 4viii) Waterloo Road, Hutt Central - Proposed Changes to School Bus Stop Times (20/1143)                                                                                                    23

Mayor’s Recommendation:

“That the recommendations contained in the report be endorsed.”

 

 

Item 4ix)   Victoria Street, Alicetown - Proposed P60 Time Restriction and Bus Stop Modification (20/1225)                                                                                   24

PLEASE REFER TO ITEM 8a) Amendment to Proposed Traffic Resolution - Victoria Street, Alicetown (20/1593) (pages 89-92)

Mayor’s Recommendation:

“That the recommendations (i) and (iii)-(vii) contained in the report be endorsed and new proposed part (ii) be discussed.”

 

Item 4x)     Cuba Street, Petone - Proposed P10 Time Restriction (20/895)            26

Mayor’s Recommendation:

“That the recommendations contained in the report be endorsed.”

 

Item 4xi))  Glen Road, Stokes Valley - Proposed No Stopping Restriction (20/1275)      27

Mayor’s Recommendation:

“That the recommendations contained in the report be endorsed.”

 

Item 4xii)  Waddington Drive, Naenae - Proposed P10 (School Days) Time Restriction (20/1276)                                                                                                    28

Mayor’s Recommendation:

“That the recommendations contained in the report be endorsed.”

 

Item 4xiii) Margaret Street, Hutt Central - Proposed P15 Loading Zone Class Restriction (20/1285)                                                                                   29

Mayor’s Recommendation:

“That the recommendations contained in the report be endorsed.”

 

b)      Policy, Finance and Strategy Committee

17 November 2020                                                                                       45

Recommended Items

Item 4i)     Hutt City Council Annual Report to 30 June 2020 (20/1204) 

The Wellington Water Limited Annual Report to 30 June 2020 has been delayed which has a flow on impact for Council’s Annual Report.  It is planned that the Annual Report will be considered at the proposed Council meeting on 21 December 2020.

 

Item 4ii)    Budget Update 2020/21 (20/1308)                                          48

Attachment under separate cover

Mayor’s Recommendation:

“”That the recommendations contained in the report be endorsed.”

 

Item 4iii)   Draft Hutt City Council COVID 19 Recovery Plan (20/1342)  49

Attachment under separate cover

Mayor’s Recommendation:

“That the recommendations contained in the report be endorsed.”

 

Item 4iv)   Proposed Solid Waste and Minimisation Bylaw (20/1314) 52

Attachment under separate cover

PLEASE REFER TO ITEM 8b) Waste Management Bylaw (20/1569) (pages 93 and 94)

Mayor’s Recommendation:

“That the recommendation contained in the report be endorsed.”

 

Item 4v)     Unlicensed Public Use of Council Land - Encroachments (20/354)     54

PLEASE REFER TO ITEM 8c) Encroachments Policy - Private use of public land (20/1547) (pages 95-102)

Mayor’s Recommendation:

“That the recommendations contained in the report be discussed.”

 

Item 4vi)   Draft Wellington Regional Growth Framework (20/1309) 59

Attachment under separate cover

Mayor’s Recommendation:

“That the recommendations contained in the report be endorsed.”

 

c)       Community and Environment Committee

19 November 2020                                                                                       65

Recommended Item

Item 4)       Enabling Investments through Income from Carbon Credits (20/1258)          67

Mayor’s Recommendation:

“That the recommendations contained in the report be endorsed.”

 

d)      Regulatory Committee

23 November 2020                                                                                       76

Recommended Item

Item 6)       Proposed Private District Plan Change 47: Major Gardens, Kelson - Rezoning to General Residenital Activity Area and General Recreation Activity Area (20/1277)                                                                                                    78

Attachment under separate cover

Mayor’s Recommendation:

“That the recommendations contained in the report be endorsed.”

 

8.       Miscellaneous

a)      Amendment to Proposed Traffic Resolution - Victoria Street, Alicetown. (20/1593)

Memorandum dated 24 November 2020 by the Traffic Engineer - Network Operations     89

Mayor’s Recommendation:

That the recommendation contained in the memorandum be discussed.”

 

b)      Waste Management Bylaw (20/1569)

Memorandum dated 19 November 2020 by the Head of Strategy and Planning      93

Mayor’s Recommendation:

That the recommendation contained in the memorandum be endorsed.”

 

c)       Encroachments Policy - Private use of public land (20/1547)

Memorandum dated 18 November 2020 by the Head of Strategy and Planning      95

Mayor’s Recommendation:

That the recommendation contained in the memorandum be noted.”

 

d)      Seaview Marina Limited - Annual Report for the year ended 30 June 2020 (20/1564)

Report No. HCC2020/6/299 by the Senior Management Accountant  103

Mayor’s Recommendation:

That the recommendation contained in the report be endorsed.”

 

e)      Hutt City Community Facilities Trust - Annual Report for the Year ended 30 June 2020 (20/1250)

Report No. HCC2020/6/310 by the Senior Management Accountant  145

Mayor’s Recommendation:

That the recommendation contained in the report be endorsed.”

 

f)       Urban Plus Limited - Annual Report for the year ended 30 June 2020 (20/1628)

Report to be separately circulated.

 

g)      Mitchell Park Proposal (20/1624)

Report to be separately circulated.

 

h)      Naenae Spatial Plan (20/1601)

Report No. HCC2020/6/312 by the Director Economy and Development 180

Attachments under separate cover

Mayor’s Recommendation:

That the recommendations contained in the report be discussed.”

 

i)       Council Committee Structure 2019-2022 Including Additional Appointments (20/1248)

Report No. HCC2020/6/24 by the Contractor                                        186

Mayor’s Recommendation:

That the recommendations contained in the report be discussed.”

 

j)       Updated Meeting Schedules for 2021 and 2022 (20/1349)

Report No. HCC2020/6/25 by the Contractor                                        223

Mayor’s Recommendation:

That the recommendations contained in the report be endorsed.”

 

k)      Petition to Change Council's Street Naming Policy (20/1474)

Report No. HCC2020/6/300 by the Head of Democratic Services        230

Mayor’s Recommendation:

That the recommendations contained in the report be endorsed.”

 

l)       Update to Wellington Region Climate Change Working Group Terms of Reference (20/1517)

Report No. HCC2020/6/301 by the Senior Advisor Sustainability and Resilience   256

Mayor’s Recommendation:

That the recommendations contained in the report be discussed.”

 

9.       Minutes

Meeting minutes Hutt City Council, 29 September 2020                                  273  

Meeting minutes Extraordinary Meeting of Council, 9 October 2020              296

 

Meeting minutes Hutt City Council, 27 October 2020                                      305

10.     Committee Minutes without Recommended Items

a)      Audit and Risk Subcommittee

21 October 2020                                                                                          313

b)      Hutt Valley Services Committee

20 November 2020                                                                                     316

c)       Audit and Risk Subcommittee

25 November 2020                                                                                     321

 

d)      Long Term Plan/Annual Plan Subcommittee

27 October 2020                                                                                          327

11.     Sealing Authority (20/1209)

Report No. HCC2020/6/9 by the EA to Director of Transformation & Resources 348

Mayor’s Recommendation:

That the recommendations contained in the report be endorsed.”

  

12.     QUESTIONS

With reference to section 32 of Standing Orders, before putting a question a member shall endeavour to obtain the information. Questions shall be concise and in writing and handed to the Chair prior to the commencement of the meeting.

 

13.     EXCLUSION OF THE PUBLIC

MAYOR'S RECOMMENDATION:

 

“That the public be excluded from the following parts of the proceedings of this meeting, namely:

14.     Minutes

          9 October 2020

15.     Seeking Approval for the Purchase of Building (20/1603)

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:


 

 

(A)

(B)

(C)

 

 

 

General subject of the matter to be considered.

Reason for passing this resolution in relation to each matter.

Ground under section 48(1) for the passing of this resolution.

 

 

 

 

 

 

Minutes of the Hutt City Council held on 9 October 2020 – Chief Executive’s Report on the Code of Conduct Complaint against Councillor Milne

The withholding of the information is necessary to enable Council to deliberate in private on its decision or recommendation in any proceedings (s48(1)(d)).

That the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exist.

 

 

 

Seeking Approval for the Purchase of Building.

The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) (s7(2)(i)).

That the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exist.

 

 

This resolution is made in reliance on section 48(1) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or 7 of that Act which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as specified in Column (B) above.”

 

 

 

Kate Glanville

SENIOR DEMOCRACY ADVISOR

 

          


HUTT CITY COUNCIL

 

Traffic Subcommittee

 

Minutes of a meeting held in the
Council Chambers, 2nd Floor, 30 Laings Road, Lower Hutt on

 Tuesday 10 November 2020 commencing at 2.00pm

 

 

 

PRESENT:

Cr L Sutton (Chair)

Cr J Briggs

 

Cr K Brown

Cr B Dyer (Deputy Chair) (from 2.02pm)

 

Cr A Mitchell

Cr N Shaw

 

IN ATTENDANCE:        Mr D Simmons, Traffic Asset Manager

                                           Mr M Radu, Senior Traffic Engineer (part meeting)

                                 Mr C Agate, Traffic Engineer – Network Operations

                                 Ms T Malki, Traffic Engineer (part meeting)

                                 Ms K Glanville, Senior Democracy Advisor

                                  

 

PUBLIC BUSINESS

 

 

1.       APOLOGIES 

RESOLVED: (Cr Sutton/Cr Briggs)                                            Minute No. TSC20601

“That the apology for lateness received from Cr Dyer be accepted.”

2.       PUBLIC COMMENT

Comments are recorded under the item to which they relate.     

 

3.       CONFLICT OF INTEREST DECLARATIONS       

          Crs Briggs, Brown and Shaw noted that they were members of the Hutt Valley District Health Board.  They did not consider there was any conflict in relation to Item 4i) Manor Park: Proposed Speed Limit, Parking Restrictions, Road Marking and Signage Changes.

4.       Recommendations to Council - 8 December 2020

i)

Manor Park: Proposed Speed Limit, Parking Restrictions, Road Marking and Signage Changes. (20/1208)

 

Speaking under public comment, Ms Alison Thwaite, a resident of Manor Park, spoke in support of the proposal.  She noted the objection received from the Rehabilitation Hospital (the Hospital) and the new development of 29 houses which would introduce further vehicles to the area.  She added that attendance at the Manor Park Golf Club increased over the summer months.

 

In response to a question from a member, Ms Thwaite advised that Manor Park residents had considered that the introduction of traffic calming measures could increase speed in the area.  She added there was concern that boy racers might enter the area.  She said it was important for residents to reduce the neighbourhood speed and the Police could be asked to monitor any ongoing speed issues.

 

Speaking under public comment, Mr Grant Scarlett, a resident of Manor Park, opposed the proposal.  He said the speed limit should not be changed and considered the introduction of no stopping restrictions would only cause issues.  He believed most of the neighbourhood kept to the current speed limit.

 

In response to questions from members, Mr Scarlett confirmed he opposed the proposed change to the speed limit and no stopping restrictions.  He said there was no need to change the speed limit and it was an unnecessary cost to ratepayers.  He advised he was not aware of the tally highlighting that more than 200 vehicles were recorded speeding past the Hospital.  He said this was unacceptable.  He believed the hospital did not provide enough on-site carparks.

The Traffic Asset Manager elaborated on the report.   He advised there was a possibility that the proposed parking restrictions could increase the speed limit in the area, however considered it unlikely.  He stated the main concern of the Hospital was parking.  He added the grass area was owned by Greater Wellington Regional Council and was required for flood protection.  He further added that if approved officers would monitor the traffic calming measures and install a temporary electronic feedback speed sign if required.

In response to questions from members, the Traffic Asset Manager advised officers could investigate placing a ‘slow down’ sign outside the Hospital and have discussions with the Golf Club.  He said there was sufficient parking within a short distance on the street for the Hospital’s staff.  He added the street lighting in the area had recently been upgraded and that the Hopsital could create more off-street parking if required.  He confirmed that the budget for traffic calming measures was $200,000 and spending had to be prioritised based on a risk assessment.

In response to further questions from members, the Traffic Asset Manager advised that previously speed limits in the city had only been reduced around schools and on a temporary basis for road works.  He agreed the Manor Park proposal could provide a useful case study for any future consideration of traffic calming measures.  He confirmed that officers would collect and review data if the proposal was approved.  He said that a review of the measures could be undertaken at a six and 12 month period.  He considered there was sufficient carparking on the road for the Hospital’s requirements.

Cr Briggs expressed support for the recommendations.  He suggested an additional recommendation that officers would undertake a review of the traffic calming measures in six and 12 months’ time to collect data.

Cr Dyer expressed support for the recommendations including the additional recommendation.  He asked that a review be undertaken in three months time.

Cr Brown expressed support for the recommendations and a review to be undertaken in six and 12 months time.

Cr Briggs said officers had advised the timeframe for a review was six and 12 months’ time. He added that any issues would be identified prior to the six month review.  He noted education of the traffic calming measures was required.

The Traffic Asset Manager advised that the temporary speed signs could collect data for the first three months as part of an informal review.

 

 

RECOMMENDED:     (Cr Sutton/Cr Mitchell)               Minute No. TSC 20602

“That the Traffic Subcommittee recommends that Council:

(i)    approves the reduction of the permanent speed limit from 50 km/h to 40 km/h over the areas of Manor Park shown in Figure 2 in the report;

(ii)   approves the installation of ‘No Stopping At All Times’ restrictions as shown in Appendix 1 and Appendix 2 attached to the report;

(iii)  approves the installation of ‘No Stopping On Grass’ restrictions as shown in Appendix 1 attached to the report; and

(iv) asks officers to undertake a six and 12 month review, following the introduction of the traffic calming measures.”

For the reason that the proposed speed limit reduction would encourage lower vehicle operating speeds, the proposed ‘No Stopping At All Times’ restrictions would reduce the likelihood of vehicle conflict and promote compliance with the Land Transport (Road User) Rule 2004, and the proposed ‘No Stopping On Grass’ restrictions would reduce the likelihood of damage to the grass berm/ stop bank.

 

ii)

Jackson Street, Petone - Proposed No Stopping At All Times Restrictions (20/1270)

 

The Senior Traffic Engineer elaborated on the report.

In response to questions from members, the Traffic Asset Manager advised a traffic impact assessment was undertaken for a new development.  He said issues often arise once the development was completed and vehicles started travelling around the area.  He confirmed the developer had asked for the no stopping restrictions.

 

RECOMMENDED:    (Cr Sutton/Cr Dyer)                    Minute No. TSC 20603

“That the Traffic Subcommittee recommends that Council approves the installation of a No Stopping At All Times restriction on Jackson Street, Petone, as shown in Appendix 1 attached to the report.”

For the reasons that the proposed restrictions would improve accessibility and safety for local residents and promote compliance with the Land Transport (Road User) Rule 2004.

         

          PRECEDENCE OF BUSINESS

          In accordance with Standing Order 10.4, the Chair accorded precedence to items 4vi) Cedar Street, Maungaraki – Proposed No Stopping At All Times Restrictions and vii) Kamahi Street, Stokes Valley – Proposed No Stopping At All Times Restrictions.

         

          The items are recorded in the order in which they are listed on the order paper.

 

iii)                   iii)

Buick Street, Petone - Proposed No Stopping At All Times Restrictions (20/1263)

 

recommended:    (Cr Sutton/Cr Shaw)                     Minute No. TSC 20604

“That the Traffic Subcommittee recommends that Council approves the installation of a No Stopping At All Times restriction on Buick Street, as shown in the Appendix 1 attached to the report.”

For the reasons that the proposed restriction would improve accessibility for local residents and promote compliance with the Land Transport (Road User) Rule 2004.

 

iv)

Eastbourne and Days Bay - Proposed P180 Electric Vehicle Parking Restrictions (20/1264)

 

Mr Sigurd Magnasson, Consultant was in attendance for the item.

Mr Magnasson elaborated on the report.  He advised that the aim of the proposal was to encourage an uptake of electric vehicles.  He advised that officers were investigating the possibility of a faster charging device with Meridian Energy.

In response to a question from a member, the Traffic Asset Manager advised that no review of the parking issues raised by the Van Helden Gallery was planned unless a specific request was received.

In response to questions from a member, Mr Magnasson confirmed that charging guidance information would be attached to the charging device.  He said that all vehicles would be able to use the charging device and could be used by four vehicles at the same time.

Cr Brown left the meeting at 3.31pm.

In response to further questions from a member, Mr Magnasson advised that Meridian Energy had not determined a fee for charging, however there would be a time based cost applied.  He said the electric vehicle restriction would be permanent.

Cr Brown rejoined the meeting at 3.32pm.

Members noted that the Eastbourne Community Board had endorsed the recommendations contained in the report and asked that officers liaise with Meridian Energy for a fast charger.  Members were supportive of this additional recommendation.

Cr Briggs thanked officers for the work undertaken to date.  He said it was important to encourage the use of electric vehicles. 

Cr Dyer expressed support for the recommendations.  He agreed it was important to enourage the uptake of electric vehicles.

 

 

RECOMMENDED:    (Cr Sutton/Cr Briggs)                 Minute No. TSC 20605

“That the Traffic Subcommittee recommends that Council:

(i)    approves the installation of a P180 EV Parking Restriction on Oroua Street, Eastbourne, ‘Reserved for Electric Vehicles on charge only, for a maximum of 180 minutes (8.00am to 6.00pm, Monday to Sunday other than public holidays)as shown in Appendix 1 attached to the report;

(ii)   approves the installation of a P180 EV Parking Restriction in Pavilion Carpark, Days Bay, ‘Reserved for Electric Vehicles on charge only, for a maximum of 180 minutes at all times’ as shown in Appendix 2 attached to the report; and

(iii)  asks officers to liaise with Meridian Energy to install at least one fast charger.”

For the reason that the proposed restrictions would facilitate the installation, effective operation of the proposed EV charging stations, improve parking turnover and availability of the EV parks, benefitting both local businesses and their customers. The proposed changes have garnered support from the community, and would support Council’s Parking Policy (2017).

 

v)

Ropata Crescent, Boulcott - Proposed No Stopping At All Times Restrictions (20/1088)

 

RECOMMENDED:    (Cr Sutton/Cr Dyer)                   Minute No. TSC 20606

“That the Traffic Subcommittee recommends that Council approves the installation of a No Stopping At All Times parking restriction on Ropata Crescent, as shown in the Appendix 1 attached to the report.”

For the reasons that the proposed restriction would improve accessibility and safety for local residents and promote compliance with the Land Transport (Road User) Rule 2004.

 

vi)

Cedar Street, Maungaraki - Proposed No Stopping At All Times Restrictions (20/1090)

 

Speaking under public comment, Mr Kevin King, a resident of Cedar Street, Maungaraki supported the proposed no stopping restrictions outlined in the officer’s report.  He said sight lines were hindered when exiting his driveway and there was reduced space when vehicles were parked on both sides of the section of the street. He advised he was not part of the original consultation process.

 

In response to questions from members, Mr King advised that four houses shared the driveway of 27-37 Cedar Street.

 

Speaking under public comment, Mr Max Shierlaw opposed the proposed no stopping restrictions outlined in the officer’s report.  He highlighted that vehicles were required to drive at a slower speed due to the vehicles parked on both sides of the road.  He believed the speed on that section of the street would increase if the proposed restrictions were installed.  He asked that officers withdraw the report and undertake further evidence based investigation into the matter.  He noted that the Maungaraki Residents Association had not been consulted about the matter.

 

In response to questions from members, Mr Shierlaw advised he had no need to exit a driveway on Cedar Street.  He considered it was not a busy street and had seldom encountered a vehicle exiting a driveway.  He agreed with the no stopping lines outside 27-37 Cedar Street, however did not support the no stopping lines outside 36 Cedar Street.

 

A written statement from Ms Katrina Te Punga was tabled (attached as page 17 to the minutes) and was read out by Cr Dyer.

The Traffic Engineer elaborated on the report. 

In response to questions from members, the Traffic Asset Manager advised consultation had only been undertaken with directly affected residents.  He confirmed that the Maungaraki Residents Association had not been consulted and officers would review this process in future.  He said there was a possibility that restricting vehicles parking on the side of the road might lead to a minor increase in vehicle operating speed.  He added that a standard vehicle lane was typically between 3m and 3.5m wide and the current carriageway width effectively allowed only a single lane when vehicles were parked on both sides of the carriageway.

 

 

recommended:    (Cr Sutton/Cr Mitchell)              Minute No. TSC 20607

“That the Traffic Subcommittee recommends that Council approves the proposed No Stopping At All Times restrictions on Cedar Street, Maungaraki, as shown in Appendix 2 attached to the report.”

For the reasons that either of the proposed restrictions would improve the safety within the street for the benefit of all road users; would promote compliance with the Land Transport (Road User) Rule 2004; support Council’s Parking Policy 2017 and are supported by the majority of the local residents who responded to the consultation documents.

 

vii)

Kamahi Street, Stokes Valley - Proposed No Stopping At All Times Restrictions (20/1141)

 

Speaking under public comment, Mr Ken Dingle a resident of Kamahi Street, Stokes Valley supported the proposed no stopping restrictions outlined in the officer’s report.

 

recommended:    (Cr Sutton/Cr Briggs)                 Minute No. TSC 20608

“That the Traffic Subcommittee recommends that Council approves the proposed No Stopping At All Times restriction on Kamahi Street, Stokes Valley, as shown in Appendix 1 attached to the report.”

For the reasons that the proposed restrictions would:

a)                 improve the safety within the street for the benefit of all road users;

b)                 promote compliance with the Land Transport (Road User) Rule 2004;

c)                  support Council’s Parking Policy 2017; and

d)                 are supported by majority of the local residents who responded to the consultation documents.

 

viii)

Waterloo Road, Hutt Central - Proposed Changes to School Bus Stop Times (20/1143)

 

RECOMMENDED:    (Cr Dyer/Cr Shaw)                     Minute No. TSC 20609

“That the Traffic Subcommittee recommends that Council:

(i)    rescinds the existing ‘School Bus Stop 8.15am-8.45am and 3.00pm-3.30pm School Days Only, P10 Other Times’ restrictions on Waterloo Road, as shown in Appendix 1 attached to this report;

(ii)   approves the proposed ‘School Bus Stop 8.15am-8.45am and 3.15pm-3.45pm School Days’ restriction on Waterloo Road, as shown in Appendix 1 attached to this report; and

(iii)  approves the proposed P10 Other Times’ restriction on Waterloo Road, as shown in Appendix 1 attached to this report.”

For the reason that the proposed restrictions would reduce the risk of vehicle conflict at the school bus stop and improve the level of service for school buses.

 

ix)

Victoria Street, Alicetown - Proposed P60 Time Restriction and Bus Stop Modification (20/1225)

 

Speaking under public comment, Ms Tania Jorgensen from Alicetown Playcentre (the Playcentre) spoke in support of the installation of time restricted parking within the Victoria Street Reserve Carpark.  She asked that the parking time be extended to either P180 or P240 to provide parking spaces for parents attending the Playcentre’s sessions.  She said the Playcentre had not been consulted.

 

In response to questions from members, Ms Jorgensen advised that the Playcentre’s sessions ran for two and four hours.  She said some families walked or parked on the road for the sessions.  She added that most parents stayed for the sessions with only a handful leaving and returning for pick up.  She stated the families attending the sessions would use as many carparks as were available.

The Traffic Engineer – Network Operations elaborated on the report.  He advised the P60 restriction would free up the carpark from all day parking and would provide users of the playground and the Playcentre with parking.  He said a P120 or P240 could equate to up to six to eight hours of parking.  He added officers could monitor the installation based on any complaints received.

In response to questions from members, the Traffic Engineer – Network Operations advised a different time restriction was proposed for the carpark compared to the street to accommodate all possible users.  He said the proposal aimed to provide a balance for all users of the carpark.

In response to questions from members, the Traffic Asset Manager advised that a sign stating the carpark was only for users of the playground and the Playcentre was not common practice nor enforceable.  He said that the primary purpose of the carpark, being within a parks reserve, should be for accessing that reserve for recreational purposes.

In response to further questions from members, the Traffic Engineer – Network Operations advised officers had considered a mix of parking time restrictions in the carpark.  He said that given it was a small carpark it made sense to stick with one parking time restriction.  He said a P60 time restriction would increase parking turnover and parking for the playground would become easier.  He clarified that the P60 restriction would be a 24/7 restriction.

Cr Mitchell expressed concern with the recommendations.  He said the Playcentre was not consulted with and the P60 time restriction did not work for them.  He added the restriction would impact the users of the Playcentre.

Cr Briggs noted that the consultation process needed to be reviewed.  He believed there would not be a lot of use of the carpark if the P60 time restriction was introduced.

Cr Brown said it came down to the users of the carpark.  She expressed support for the recommendations and she believed the carpark was primarily for the playground.

Cr Dyer expressed support for the recommendations.  He said the P60 time restriction was a good balance and provided for more vehicle turnover. He added that if the time restriction was extended for the users of the Playcentre then there would be no carparks for the playground.

Cr Shaw expressed support for the recommendations.  She said it would stop all day parking.

 

 

RECOMMENDED:    (Cr Sutton/Cr Brown)               Minute No. TSC 20610

“That the Traffic Sub-Committee recommends that Council:

(i)         receives and notes the information;

(ii)        approves the installation of a P60 (8am-6pm Monday-Sunday) time restriction within the Victoria Street Reserve Carpark, as shown in Appendix 1 to the report;

(iii)       approves the extension of the existing bus stop (2 metres) adjacent to the Victoria Street Reserve Carpark, as shown in Appendix 1 to the report;

(iv)       approves the installation of an additional 12 metres of No Stopping At All Times restriction to facilitate an improved entry taper,  as shown in Appendix 1 to the report;

(v)        reconfirms the existing No Stopping At All Times restrictions within the Victoria Street Reserve Carpark, as shown in Appendix 1 to the report;

(vi)       rescinds any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the traffic controls described in this resolution; and

(vii)      notes that this resolution will take effect when the traffic control devices that evidence the restrictions described in this resolution are in place.

For the following reasons - the proposed time restriction will improve parking turnover and availability within the Victoria Street Reserve Carpark and the proposed bus stop modification will:

(a)       reduce the risk of vehicle conflict at the listed on-road bus stop locations;

(b)       improve visibility and safety for the benefit of all road users;

(c)        promote compliance with the NZTA’s draft Guidelines for Public Transport Infrastructure and Facilities; and

(d)       meet the requirements as set out in Council’s Traffic Bylaw 2017.

 

 

Crs Briggs and Mitchell voted against the recommendations and asked that their dissenting vote be recorded.

 

x)

Cuba Street, Petone - Proposed P10 Time Restriction (20/895)

 

The Traffic Engineer – Network Operations elaborated on the report.

Members noted that the Petone Community Board had endorsed the recommendations contained in the report subject to the lease being signed by the business.  The Traffic Engineer – Network Operations confirmed that that proposal would only be installed if the business signed a lease for 73 Cuba Street, Petone.

 

Recommended:    (Cr Sutton/Cr Mitchell)               Minute No. TSC 20611

“That the Traffic Subcommittee recommends that Council:

(i)         receives and notes the information;

(ii)        approves the installation of a time limited (P10 At All Times) parking             restriction on Cuba Street, Petone, as shown in Appendix 1 attached to the             report;

(iii)       rescinds any previous resolutions pertaining to traffic controls made             pursuant to any bylaw to the extent that they are in conflict with the             traffic controls described in this resolution; and

(iv)       notes that this resolution will take effect when the traffic control devices that      evidence the restrictions described in this resolution are in place.

For the reason that the proposed restriction will improve parking turnover and availability on Cuba Street, benefitting both local businesses and their customers and the proposed changes support Council’s Parking Policy 2017.

 

xi)

Glen Road, Stokes Valley - Proposed No Stopping Restriction (20/1275)

 

The Traffic Engineer – Network Operations elaborated on the report.

The Chair vacated the chair at 3.58pm.  Cr Dyer chaired the meeting until the Chair rejoined the meeting at 3.59pm.

 

RECOMMENDED:    (Cr Sutton/Cr Shaw)                 Minute No. TSC 20612

“That the Traffic Sub-Committee recommends that Council:

(i)         receives and notes the information;

(ii)        approves the installation of a No Stopping (8am-6pm Monday-Friday) restriction on Glen Road, Stokes Valley, attached as Appendix 1 to the report;

(iii)       rescinds any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the traffic controls described in this resolution; and

(iv)       notes that this resolution will take effect when the traffic control devices that evidence the restrictions described in this resolution are in place.

For the reason that the proposed no stopping restriction:

a)                 maintains increased pedestrian crossing visibility during the day;

b)                 increases the available on-road parking stock during evenings and weekends;

c)                  maintains the minimum visibility requirements for pedestrian crossings; and

d)                 meets the requirements as set out in Council’s Traffic Bylaw 2017.

 

xii)

Waddington Drive, Naenae - Proposed P10 (School Days) Time Restriction (20/1276)

 

The Traffic Engineer – Network Operations elaborated on the report.

 

RECOMMENDED:    (Cr Sutton/Cr Mitchell)              Minute No. TSC 20613

“That the Traffic Subcommittee recommends that Council:

(i)    receives and notes the information;

(ii)   approves the installation of  P10 (8.30-9.30am, 2.45-3.30pm, Monday to Friday, School Days) time restriction on Waddington Road, Naenae – outside Wa Ora Montessori School, as shown in Appendix 1 to the report;

(iii)  rescinds any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the traffic controls described in this resolution; and

(iv)  notes that this resolution will take effect when the traffic control devices that evidence the restrictions described in this resolution are in place.

For the reason that the proposed time limited restriction would:

a)                  improve parking turnover and availability during school drop off and pick up times;

b)                  maintain the minimum visibility requirements for pedestrian crossings; and

c)                  meet the requirements as set out in Council’s Traffic Bylaw 2017.

 

xiii)

Margaret Street, Hutt Central - Proposed P15 Loading Zone Class Restriction (20/1285)

 

The Traffic Engineer – Network Operations elaborated on the report.

Cr Dyer noted that the proposal added a carpark to the area.

 

recommended:    (Cr Sutton/Cr Shaw)                Minute No. TSC 20614

“That the Traffic Subcommittee recommends that Council:

(i)         receives and notes the information;

(ii)        approves the installation of a class restricted (P15 Loading Zone – Goods             and Services Vehicles Only) parking restriction on Margaret Street, as             shown in Appendix 1 attached to the report;

(iii)       rescinds any previous resolutions pertaining to traffic controls made             pursuant to any bylaw to the extent that they are in conflict with the             traffic controls described in this resolution; and

(iv)       notes that this resolution will take effect when the traffic control devices             that      evidence the restrictions described in this resolution are in place.

For the reason that the proposed restriction will improve the serviceability for local businesses, without reducing the existing parking stock.  The proposed changes support Council’s Parking Policy 2017.

     

5.       QUESTIONS   

          There were no questions.

 

 

There being no further business the Chair declared the meeting closed at 4.03 pm.

 

 

 

 

 

 

Cr L Sutton

CHAIR

 

 

 

 

CONFIRMED as a true and correct record

Dated this 8th day of December 2020

 

Written statement for Katrina Te Punga

Item vi) Cedar Street, Maungaraki – Proposed No Stopping At All Times Restrictions

 

The proposed stopping restrictions in Cedar Street will improve the visibility and safety for all vehicles which pass through this area.  I strongly support this proposal.  I do not know how many collisions may have occurred over the years in this area, but I can categorically say there have been many near misses, as despite slowing significantly when using this piece of road, it has still been necessary for me to take evasive action on many occasions when encountering vehicles travelling in the opposite direction.  Visibility is challenging due to the curve of the road and exacerbated by the elevation changes. With vehicles parked on both sides of the road the visibility is further limited and there is very little room to take evasive action.

 

I appreciate that imposing restrictions will impact on some residents, as some properties have more vehicles than off-street parking, but I feel that the interests of the majority of road users ought to be better protected, and can be done at a minimum of expense through the proposed stopping restrictions. 

 

 

Thank you

Katrina Te Punga

Maungaraki Resident

 











 






HUTT CITY COUNCIL

Policy, Finance and Strategy Committee

 

Minutes of a meeting held in the Council Chambers, 2nd Floor, 30 Laings Road,
Lower Hutt on

 Tuesday 17 November 2020 commencing at 2.00pm

 

PRESENT:

Cr S Edwards (Chair)

Mayor C Barry

 

Cr K Brown (Deputy Chair)

Cr J Briggs (from 2.04pm)

 

Cr D Bassett (from 2.04pm)

Cr B Dyer (from 2.05pm)

 

Cr D Hislop

Deputy Mayor T Lewis

 

Cr S Rasheed

Cr A Mitchell

 

Cr L Sutton

Cr N Shaw

 

APOLOGIES:                  Cr C Milne.

 

IN ATTENDANCE:       Ms J Miller, Chief Executive

Ms A Blackshaw, Director Neighbourhoods and Communities

Ms H Oram, Director Environment and Sustainability

Mr M Boogs, Director Strategy and Engagement

Ms A Welanyk, Director Transformation and Resources

Mr K Puketapu-Dentice, Director Economy and Development 

Ms J Livschitz, Chief Financial Officer

Ms W Moore, Head of Strategy and Planning (part meeting)

Mr J Scherzer, Sustainability and Resilience Manager (part meeting)

Ms K Alkema, Chief People Officer (part meeting)

Ms J McCandlish, Health, Safety and Wellbeing Manager (part meeting)

Ms C Taylor, Principal Research and Evaluation Advisor (part meeting)

Ms T Lealofi, Democracy Advisor

Ms H Clegg, Minute Taker

 

 

 

PUBLIC BUSINESS

 

 

 

 

1.       APOLOGIES 

 

Resolved: (Cr Edwards/Cr Mitchell)                                         Minute No. PFSC 20601

“That the apology received from Cr Milne be accepted and leave of absence be granted and apology for lateness received from Cr Briggs be accepted.”

 

2.       PUBLIC COMMENT

There was no public comment.

3.       CONFLICT OF INTEREST DECLARATIONS     

The Chief Executive advised that all Councillors were members of the Hutt Valley Chamber of Commerce.  She also advised that she was on the Board of Hutt Valley Chamber of Commerce.

4.       Recommendations to Council

 

i)

Hutt City Council Annual Report to 30 June 2020 (20/1204)

 

Mr Andrew Clarke and Mr Stephen Usher, representing Audit NZ were in attendance for the item.

The Chief Financial Officer explained that the final audit was not yet complete.  However it was expected to be considered at the Council meeting on 8 December Council meeting.

Cr Bassett and Cr Briggs joined the meeting at 2.04pm.

Mr Clarke advised there were no real issues with the Council Controlled Organisation audits and he expected these to be completed shortly.

Cr Dyer joined the meeting at 2.05pm.

With regard to the Annual Plan audit, Mr Clarke advised valuations, group consolidations, tax disclosure and performance and financial reporting were still being worked on.  He advised that this year, a significant portion of Council’s assets had been revalued resulting in extra audit work being required. He said no major issues had been identified.  He added that a key area of focus (Covid-19 impacts) had been completed and that no issues had been identified.  He explained that he was waiting on the full audit from Wellington Water Ltd (WWL), for inclusion in the Council’s audit report.  

In response to questions from a member, Mr Clarke advised the final audit needed to be approved by Council by 31 December 2020. He anticipated this timeframe would be met, dependent on receipt of the WWL audit. 

Cr Bassett advised WWL was holding its Annual General Meeting on 25 November 2020. It was expected the audit would be approved at the meeting.

In response to a question from a member regarding the links between the Annual Plan and the four wellbeings, the Chief Financial Officer acknowledged this was a work in progress as the wellbeing framework was not in place when work on the Annual Plan commenced.  She advised the 2021-2022 Annual Plan would be better aligned with the wellbeings.

In response to a question from a member regarding the drop in revenue for development contributions, the Chief Financial Officer advised the Development Contributions Policy was currently under review and the outcome for the budget would be different moving forward.

 

ReCOMMENDED: (Cr Edwards/Cr Brown)                  Minute No. PFSC20602                                                                

“That the Committee recommends that Council:

(i)    notes that a public notice will be published in the Hutt News, as well as on Council’s website and Facebook page advising of the availability of the Annual Report and Annual Report Summary attached as Appendix 1 to the report;

(ii)   notes the Annual Report and Annual Report Summary will be available on Council’s website within one month of adopting the Annual Report; 

(iii)  agrees hard copies of the Annual Report Summary will be made available by request and in the City’s libraries, Community Hubs and at the main administration building;

(iv)  agrees that a subcommittee comprising of Mayor Barry and the Standing Committee Chairs Deputy Mayor Lewis,  Cr Hislop and Cr Edwards will sign off the final documents;

(v)   approves the draft Annual Report and Annual Report Summary for the year ended 30 June 2020 attached as Appendix 1 to the report, subject to satisfactory resolution of the following outstanding items:

(a)   completion of final edit checking;

(b)   completion of any final audit adjustments; and

(c)   receipt of final audit clearance;

(vi)  receives Audit New Zealand’s opinion on the 2019-2020 Annual Report; and

(vii) adopts the 2019-2020 Annual Report.”

 

ii)

Budget Update 2020/21 (20/1308)

 

recommended: (Cr Edwards/Cr Dyer)                        
                                                                                       Minute No. PFSC 20603

“That the Committee recommends that Council:

(i)   notes the year-end carry overs of projects due to timing changes; and

(ii)  agrees to amend the operating and capital budgets as detailed in the report due to changes in timing of expenditure, refer to Table 1 and Appendix 1 attached to the report.”

 

iii)

Draft Hutt City Council COVID 19 Recovery Plan (20/1342)

 

The Director Neighbourhoods and Communities elaborated on the report.  She explained the Recovery Plan (led by Council); was step two in a three step process. She advised that steps two and three converged as small pockets of resurgence of COVID would occur during the recovery phase.  She added that significant social and economic impacts were expected for the next five years with minimal short term health impacts.

The Director Neighbourhoods and Communities explained the Recovery Plan goals were to ensure that residents and the economy of the city thrived. She said there were three initiatives proposed: targeting community funding towards groups responding to COVID; pivoting Council resources to connect all forms of funding to the areas where it was most needed and developing strategic themes to inform the Long Term Plan 2021/2031.

With regards to strategic themes, the Director Neighbourhoods and Communities advised that many issues faced by the community during the COVID lockdown and subsequent months were not new. She said Council should be able to better assist and manage such situations.

The Director Neighbourhoods and Communities explained the Circular Economy theme; the Food Resilience theme; and the Connected and Resilient Communities theme.  She added Business and Employment, and Housing and Homelessness themes were also being developed and holistic and high trust approach to how Council worked with the community was being proposed.

In response to a question from a member regarding the extent of homelessness in the city, the Director Neighbourhoods and Communities acknowledged many people currently lived in overcrowded conditions. She noted that Council had provided two tranches of funding to assist with the homelessness situation.

In response to a question from a member regarding the wellbeing aspect of the Recovery Plan, the Director Neighbourhoods and Communities advised building relationships with communities across the city and within Council were important. She said that the strategic themes would be reflected in future reports to Council.

In response to a question from a member regarding links to communities, the Director Neighbourhoods and Communities acknowledged that Council was not well connected to some parts of the community and that had hampered the initial response roll out.  She highlighted better links with the District Health Board (DHB) were required.

The Chief Executive added that links with the Ministry of Education, DHB and Public Health were growing and were a focus of the Regional Leadership Group.

In response to a question from a member concerning the timeline of establishing a Response Plan in the future, the Director Neighbourhoods and Communities advised it was intended this could be rolled out quickly and that the basis of a Recovery Plan would be incorporated in the LTP to ensure continuity.  She added that a repot to the next Audit and Risk Subcommittee meeting would detail the Recovery and Resurgence Plans.

In response to a question from a member regarding the dashboard graphics, the Director Neighbourhoods and Communities advised these covered regional information and could readily be included in future reporting.

In response to a question from a member regarding a lack of reference to the Lower Hutt District Plan review and the National Policy Statement – Urban Design (NPS-UD) in the Homelessness and Housing strategic theme, the Director Neighbourhoods and Communities confirmed these would be referenced in future documentation.

In response to a question from a member regarding economic recovery, the Director Neighbourhoods and Communities advised that whilst Lower Hutt had not been as negatively affected as other areas of the country, there was a concern that once all government subsidies ended the true economic impacts would be realised.  She added that Council needed to have a plan in place to support businesses.  The Chief Executive added that the Hutt Valley Chamber of Commerce was active in this area.

In response to a question regarding the $42,000 in funding allocated to the community, the Director Neighbourhoods and Communities advised this funding was used to assist group stakeholders in building a resilient food network and to community groups responding to the impacts of COVID.  She added that funding had a proviso that the group stakeholders work with Council in forming strong partnerships into the future.

In response to a question from a member regarding Connected and Resilient Communities, the Director Neighbourhoods and Communities advised that officers were in liaison with the Police who had established the Neighbourhood Watch Programme. She said strong neighbourhood support networks fitted with Council’s more holistic approach to supporting communities.

 

ReCOMMENDED: (Cr Dyer/Cr Shaw)                         Minute No. PFSC20604    

“That the Committee recommends that Council:

 

(i)    notes that the Recovery Plan has been approved by the Corporate Leadership Team;

 

(ii)   agrees to adopt the HCC COVID-19 Recovery Plan (the Plan) (attached as Appendix 1 to the report);

 

(iii)  notes that initiatives already underway have been enabled by reprioritising existing budgets and resource, including $127K allocated through the 20/21 Community Funding round in September to groups responding to COVID-19 impacts;

 

(iv)  notes that in September $42K was also allocated to a partnership with Common Unity to lead work on creating a resilient and sustainable local food system;

 

(v)   notes that a further $257,556 will be allocated to community initiatives responding to COVID-19 and aligned to the principles of a circular economy, and that this will be approved by the Chief Executive in consultation with the Mayor and Standing Committee Chairs, as per COVID-19 protocols; and

 

(vi)  notes the Mana Whenua, community and business leaders and social and community groups have been engaged in the development of this Plan and that further feedback on the strategic approaches proposed will be sought as part of engagement for Long Term Plan 2021/31.”

 

iv)

Proposed Solid Waste and Minimisation Bylaw (20/1314)

 

Cr Bassett left the meeting at 2.43pm.

The Sustainability and Resilience Manager elaborated on the report.

In response to a question from a member, the Sustainability and Resilience Manager acknowledged clause 13.4 did not contain a time limit for the required reporting to Council after an event. He agreed to address this issue in the final report to Council.  He noted this issue had not been raised at the regional working group or within submissions received during public consultation.  He agreed a suitable timeframe might be within 30 days of an event closing.  The Chief Executive advised legal advice would be sought, to ensure such an inclusion did not require a full public consultation exercise, and that the goal of regional consistency was not compromised.

In response to questions from a member regarding the event management threshold numbers, the Sustainability and Resilience Manager advised that common sense should prevail. He said a three day event attracting 500 people each day would meet the 1,000 attendees threshold, even though 1,000 people were not present on any one day.  He added that the threshold number had been reduced to 1,000 and that further public consultation was not required as this was an issue which had been raised in submissions.

Cr Bassett rejoined the meeting at 2.49pm.

In response to a question from a member regarding the reporting back to Council after an event, the Sustainability and Resilience Manager advised these would be collated by officers and reported to the relevant committee.

In response to a question from a member concerning the phasing in of the proposed bylaw, the Sustainability and Resilience Manager advised a staged implementation process over two years was proposed.  He added that the Multi-Unit Developments requirements would be required first and that education for event managers would be important.

Cr Briggs noted that Council requested a lower threshold for event numbers (1,000), to better reflect the circumstances of the city. He noted the increase in resources required if the threshold was lower than this and supported directing resources to areas of biggest impact.  He supported the increased focus on waste minimisation rather than waste management.

Cr Hislop added that there was discussion at the hearing about the threshold. She said after receiving advice from officers concerning the numbers expected at events in Lower Hutt, the members supported a threshold of 1,000 rather than lowering it to 500.

 

Cr Mitchell supported the recommendations. He said the recommendations supported regional consistency and although smaller events might not be required to provide a Waste Minimisation Plan, they could be encouraged to adhere to the principles of one.

Cr Dyer commented that regional consistency was important. He said if too many inconsistencies existed then event organisers might locate an event to a more favourable city.

 

ReCOMMENDED: (Cr Edwards/Cr Hislop)               Minute No. PFSC 20605

“That the Committee recommends that Council adopt the proposed Solid Waste Bylaw  with changes as identified in Appendix 2 attached to the report.”

 

 

Precedence of Business

 

Resolved: (Cr Edwards/Cr Dyer)                                              Minute No. PFSC 20606

“That, in terms of Standing Order 10.4, precedence of business be accorded to item 4(vi).”

The item is recorded in the order in which it is listed on the order paper.

 

v)

Unlicensed Public Use of Council Land - Encroachments (20/354)

 

The meeting adjourned at 3.48pm and resumed at 4.00pm.

The Head of Strategy and Planning elaborated on the report. She advised that the option to retain the 90cm rule had been introduced.  She stressed that the initial object of the bylaw was to get those who encroached onto public land to be licensed and pay the required fee.

Cr Bassett rejoined the meeting at 4.01pm.

In response to a question from a member regarding the proposed pavement licensing, the Head of Strategy and Planning confirmed a flat fee was proposed regardless of how much pavement was being encroached upon.  She added the extent of pavement used varied from business to business and that once licensed and paying a fee, the details about sizes of encroachments and a potential scale of fees could be investigated.

Cr Hislop rejoined the meeting at 4.05pm.

In response to questions from members regarding different fees currently being paid and the rationale for charges for garden encroachments, the Head of Strategy and Planning advised she would report back on current fees being paid.  She added that currently of the 42 identified commercial encroachments, only seven paid a fee. She said the existing 2003 Encroachment Policy contained the level of the current fees being charged.

Mayor Barry rejoined the meeting at 4.06pm.

The Head of Strategy and Planning advised that the current policy did not contain any rationale for the variety of fees charges. She said that officers were currently assessing whether the market value of the encroached portion of land could be used to develop a formula to base fees upon.  She noted this would require every encroachment to be assessed individually and would result in charges for similar uses and land extents being different in different parts of the city. 

In response to a question from a member, the Head of Strategy and Planning explained that an application for a building consent might trigger the need for an encroachment licence.  However the two processes were dealt with by two different divisions of Council.  The Director Environment and Sustainability added that a Note is appended to a resource consent application if an encroachment licence was required as such a licence was not enforceable under the Resource Management Act.

In response to a question from a member regarding the location of business encroachments, the Head of Strategy and Planning explained they could be anywhere on the pavement including against a window or kerbside.

In response to a question from a member regarding encroachment licence practices around the country, the Head of Strategy and Planning advised most local authorities had a policy of some sort. She said many were at least 15 years old and in need of review. She added Council’s current encroachment license fees were low compared to other local authorities.

In response to a question from a member regarding the officer’s recommendations, the Head of Strategy and Planning acknowledged the confusion recommendation (iii) (a) and (b) might cause. She agreed to report back to the Council meeting on 8 December 2020.

Cr Brown left the meeting at 4.16pm.

In response to questions from members regarding flagpoles on the footpaths, the Head of Strategy and Planning advised these were covered by a different bylaw and were not deemed to be encroachments.

In response to a question from a member regarding large berms that residents planted in gardens to reduce the amount of mowing required, the Head of Strategy and Planning acknowledged this. She advised that under the proposed bylaw, if such planting covered more than 10m2, an encroachment licence and fees would be required.

Cr Brown rejoined the meeting at 4.18pm.

Cr Mitchell advised he had a planted garden outside of his residential property which was 80cm wide, and 10.4m2 in size, which was not fenced off, but people could not walk through it.  The Head of Strategy and Planning advised this would require licensing, and acknowledged the grey area in determining whether or not it was precluding public access and whether an encroachment fee would be required.  She added the 10m2 allowance was permissive. She said that if a person or business was using public land for personal or commercial benefit, then according to Council’s Financial Strategy, the person benefitting from something, should be paying for it.

In response to a question from a member regarding an illegal encroachment having to be returned to “flat grassed land” should an encroachment fee not be forthcoming, the Head of Strategy and Planning acknowledged this might not be possible for some suburbs and agreed to reassess the wording.  She added that council had a berm mowing policy of providing two rough cuts per year to berms in order to prevent a hazard.

In response to a question from a member, the Head of Strategy and Planning advised the residential property owner or the tenant wanting to encroach, would pay the encroachment fee.

Cr Brown left the meeting at 4.25pm.

In response to a question from a member concerning historic encroachment arrangements, the Head of Strategy and Planning advised she had no knowledge of historic arrangements. She said if there was a written record that would be taken account of.

In response to a question from a member regarding the parking of motorhomes on berms, the Director Environment and Sustainability advised motorhomes were deemed a building under the Lower Hutt District Plan and needed to comply with RMA requirements.

MOVED: (Cr Edwards/Deputy Mayor Lewis)

“That the Committee recommends that Council:

(i)    notes that Council in November 2018 asked officers to identify all unlicensed encroachment areas, review the scale of the project in terms of number and type of encroachment and develop options for Council to consider to address the issues related to unlicensed encroachments;

(ii)   agrees that all encroachments are licensed,

(iii)  agrees that licences will not be required for garden encroachments where they meet the following criteria:

(a)   size – they are less than 10 sq metres in size; and/or

(b)   function – they are accessible and do not interfere with public use or Council access to it;

(iv) agrees a staggered approach is taken to licensing encroachments as follow:

(a)   pavement;

(b)   garage;

(c)   garden; and

(d)   drainage;

(v)  agrees that the work to license existing encroachments begins immediately starting with pavement licenses;

(vi) agrees that current encroachment license fees will apply until 30 June 2021.  These are:

(a)   Garages – single $128, double $256;

(b)   Garden - $115;

(c)   Drainage $57.50; and

(d)   Pavement - $57.50;

(vii)     agrees to rescind the requirement that pavement licences must be renewed every three years;

(viii) agrees to rescind the 90cm rule which makes the first 90cm of footpath freely available for businesses to use without an encroachment licence.

AMENDMENT MOVED: (Cr Mitchell/Cr Edwards)

An additional part to read “that officers be directed to undertake further work in regards to setting encroachment fees based on land valuations and report back.”

Cr Dyer expressed concern with a proposal to use land values to set encroachment fees He explained that the fees had not been reviewed since 2003 and that land valuations had increased significantly in that period.  He believed there was a difference between business use of public land and private residents planting out road berms. He said the differences should be reflected in a fees schedule.

Cr Sutton supported the motion. She added that equity across the city was required prior to any scale of fees being proposed. 

Cr Brown agreed with Cr Sutton.  She added that she would be interested to review policies from other local authorities.

Cr Edwards agreed with Cr Sutton, adding that restricting public access for private benefit was not acceptable.  He further added that by introducing the bylaw, officers needed to signal that fees would be reviewed in the near future. He said communications with the public was important.  He preferred that the 90cm rule be retained to provide some leeway for businesses. He believed that having items safely on the footpath added vibrancy to an area. 

The Head of Strategy and Planning agreed to clarify the wording of (iii) a) and b), with regards “and/or”.  She said final version of the proposed bylaw presented to Council would contain the correct wording. 

 

ReCOMMENDED: (Cr Edwards/Deputy Mayor Lewis)
                                                                                    Minute No. PFSC20607

“That the Committee recommends that Council:

(i)    notes that Council in November 2018 asked officers to identify all unlicensed encroachment areas, review the scale of the project in terms of number and type of encroachment and develop options for Council to consider to address the issues related to unlicensed encroachments;

(ii)   agrees that all encroachments are licensed;

(iii)  agrees that licences will not be required for garden encroachments where they meet the following criteria:

(a)   size – they are less than 10 sq metres in size; and/or

(b)   function – they are accessible and do not interfere with public use or Council access to it;

(iv)  agrees a staggered approach is taken to licensing encroachments as follow:

(a)   pavement;

(b)   garage;

(c)   garden; and

(d)   drainage;

(v)   agrees that the work to license existing encroachments begins immediately starting with pavement licenses;

(vi)  agrees that current encroachment license fees will apply until 30 June 2021.  These are:

(a)   garages – single $128, double $256;

(b)   garden - $115;

(c)   drainage - $57.50; and

(d)   pavement - $57.50;

(vii) agrees to rescind the requirement that pavement licences must be renewed every three years; and

(viii) agrees to rescind the 90cm rule which makes the first 90cm of footpath freely available for businesses to use without an encroachment licence and;

(ix)  directs officers to undertake further work in regards to setting encroachment fees based on land valuations and report back to the Committee.”

For the reasons that considerable work has been completed to identify every encroachment in the city, categorise these and assess the effort required to address the number of unlicensed encroachments in the city in response to Council’s earlier direction.  Officers are now in a position to present options for consideration.

The current situation where only 1 in 7 encroachments is licensed means that a small number of ratepayers are licensed and paying the cost of their encroachment while a much larger group of ratepayers are gaining the benefits of an encroachment at no cost. 

Crs Dyer and Mitchell requested that their votes be recorded against the above matter.

vi)

Draft Wellington Regional Growth Framework (20/1309)

 

Ms Kim Kelly, Project Director from Greater Wellington Regional Council was in attendance for the item. She advised four different workshops on the regional growth framework had been conducted.

Deputy Mayor Lewis acknowledged the legislation required local authorities to undertake this work and queried regional consistency between District Plans.  Ms Kelly advised that the initial framework would provide guidance and that the proposed Future Development Strategy document would contain more legislative requirements for all District Plans in the region.  She added it was expected each local authority would provide for higher residential densities around train stations and that greenfield developments would be required to be medium density and public transport orientated.

 

ReCOMMENDED: (Cr Edwards/Cr Hislop)              Minute No. PFSC 20608

“That the Committee recommends that Council:

(i)    notes that the draft Wellington Regional Growth Framework (the Framework) is the result of a partnership between central government, local government and iwi;

 

(ii)   notes that the draft Framework is generally consistent in content and structure to other spatial plans developed within the urban growth partnership programme;

(iii)  notes that a  ‘public consultation friendly’ version of this Framework (smaller and more concise) will be developed for the public consultation process in 2021 and that an example of what this might look like is attached as Appendix 2 to the report; and

 

(iv)  endorses the Framework attached as Appendix 1 to the report for public consultation.”

For the reasons that the region’s councils, mana whenua groups and central government have developed the Framework to address future growth in the Wellington-Horowhenua region.

  

5.

Technology Valley 6 Monthly Update to 30 June 2020 (20/1295)

Report No. PFSC2020/6/258 by the Head of City Growth

 

Cr Bassett left the meeting at 3.30pm and rejoined the meeting at 3.32pm.

Ms Anthea Mulholland and Mr Hayden Kirk from Technology Valley Forum were in attendance for the item.

Ms Mulholland elaborated on the report.  Ms Mulholland highlighted areas of strength, including an increasing number of face to face engagements with businesses, assisting with COVID response plans and opening up new domestic markets.  She commended Council’s Head of City Growth for his work in this area. 

With regard to developing a sustainable business model, Ms Mulholland advised this was challenging in the COVID situation. She said it was believed a robust model was now in place. She advised that the transition from full reliance on Council to independence to be more responsive and representative of the industries, was on track.  She added it had been a good exercise to challenge the organisation and establish resilience models.

Deputy Mayor Lewis left the meeting at 3.39pm.

In response to a question from a member, Ms Mulholland advised that industry advisory groups had been established. This assisted in information sharing and promotion of the Directory.

Deputy Mayor Lewis rejoined the meeting at 3.41pm.

In response to questions from a member, Ms Mulholland advised that larger scale manufacturers were just beginning to feel the impacts of COVID. She said the Hutt Valley Chamber of Commerce was working with these industries.  She added that COVID had disrupted many supply chains with either no supplies or inferior supplies being delivered.  She further advised that Technology Valley was trying to connect businesses with more efficient ways to operate.  She acknowledged that as the sector was fragmented economies of scale were difficult to achieve.  She explained she managed the Directory and that it was designed to be self maintaining with each business responsible for updating its own details.  

In response to a question from a member concerning third party logistics, Ms Mulholland advised this provided an opportunity for a hands on approach without much risk. She said that local capacity needed to be identified to enable a shared inventory management system to be established which would reduce the risk for all. 

 

Resolved: (Cr Edwards/Cr Bassett)                                          Minute No. PFSC 20609

“That the Committee notes and receives the report.”

For the reason that Technology Valley is required to report to Council on performance on a 6-monthly basis.

The meeting adjourned at 3.49pm and resumed at 4.01pm.

6.

Hutt Valley Chamber of Commerce 12 Months Report to 30 June 2020 (20/1296)

Report No. PFSC2020/6/259 by the Head of City Growth

 

Ms Helen Down, Chief Executive, Hutt Valley Chamber of Commerce (the Chamber) was in attendance for the item. 

Ms Down elaborated on the report.

With regard to climate change and resilience, Ms Down advised this was a difficult area to get businesses to focus on, post COVID, and that it was a work in progress. With regard to transport, education and infrastructure, she said this was a successful area of business with many people being placed in permanent work and work experience positions.  With regard to infrastructure, she noted the Chamber was in contact with government daily to provide reports and seek support for specific businesses.

Mayor Barry left the meeting at 3.07pm.

With regard to International Business Development, Ms Down advised this was a constant and rapid area of work with a new level of governmental engagement emerging.

Mayor Barry rejoined the meeting at 3.10pm.

With regard to the Retention of Businesses, Ms Down advised work was focussing on helping government recognise the value of the Hutt Valley. She said the COVID situation had altered the focus of reporting from quarterly to be more reflective of the COVID levels.  She added this assisted government departments to be more focussed on suitable responses when and where required.

Ms Down thanked Council for its support through the COVID situation.  She advised the Chamber had offered its services to all Hutt Valley businesses for free during the COVID situation, whether they were members or not.  She highlighted the financial strain on the Chamber.  She added that reference to a six monthly report within the report were incorrect and this was a 12 monthly report.

In response to a question from a member regarding capacity issues, Ms Down advised that the Chamber had recently increased its staffing levels and utilised the services of contractors and Council officers. She said it was also investigating new revenue streams, including working with Ministry of Business Innovation and Employment (MBiE).  She added the Chamber had negotiated a rent reduction for next year. She noted that with membership being increasingly difficult to rely on and finding alternative revenue streams was a focus.

In response to a question from a member regarding the markers of success, Ms Down advised she was confident they were set at the correct level.

Cr Brown left the meeting at 3.19pm.

Cr Sutton left the meeting at 3.20pm.

The Chief Executive said the high trust relationship with the Chamber was built on a long track record of working together.  

Cr Brown rejoined the meeting at 3.21pm.

In response to a question from a member regarding the need for more work brokers,
Ms Down advised government was interested and the Chamber was working with MBiE in this regard.

Cr Sutton rejoined the meeting at 3.22pm.

Ms Down added that the Chamber was lobbying MBiE to redirect monies from the Provincial Growth Fund and that it was proving to be a slow process.  She further added that many government funding streams were difficult to access.

In response to questions from a member regarding the difficulty in recruiting staff,
Ms Down explained that many businesses did not understand the Gateway Programme.  She added there was currently a disconnect between what the education system provided  and what the business sector required.  She believed apprentice schemes were invaluable.

Members commended Ms Down for her achievements and efforts.

Mayor Barry supported the comments of members. He added the Council’s thanks for the advocacy work the Chamber had undertaken on the Melling Project and Shovel Ready Projects.

 

Resolved: (Cr Edwards/Cr Mitchell)                                  Minute No. PFSC 20610

“That the Committee:

(i)            notes and receives the report; and

 

(ii)      requests Council to send a formal letter of thanks to the Hutt Valley Chamber of Commerce, with special mention of Ms Down and Council’s Head of City Growth.”

For the reason the Hutt Valley Chamber of Commerce is required to report twelve monthly to the Committee on performance against agreed performance measures.

 

7.

Strategic Property Portfolio - Update (20/1297)

Report No. PFSC2020/6/260 by the Head of City Growth

 

Resolved: (Cr Edwards/Cr Briggs)                                            Minute No. PFSC 20611

“That the Committee receives and notes the report.”

For the reason that the Property Working Group for Advancing Strategic Projects is required to report six monthly to this Committee on the portfolio of properties for advancing strategic projects.  This is for monitoring purposes.

 

8.

Council performance overview for the quarter ended 30 September 2020 (20/1132)

Report No. PFSC2020/6/261 by the Chief Financial Officer

 

The Chief Financial Officer elaborated on the report. She noted the budgeted $3M of savings for the year were ontrack for achievement.

In response to a question from a member regarding the higher operating revenue for the Landfill, the Director Environment and Sustainability advised this could be attributed to large building projects and the existence of the asbestos disposal area which had experienced increased useage.

Mayor Barry left the meeting at 4.43pm.

In response to a question from a member regarding the jump in occurrences of recycling contamination, the Principal Research and Evaluation Advisor advised this could be as a result of the limited recycling collections during COVID. She added that residents might have put recycling in with the glassware and this meant the glass was rated as being contaminated.

Mayor Barry rejoined the meeting at 4.45pm.

In response to a question from a member regarding the wording of the measure of “adequacy of cycling on our roads”, the Principal Research and Evaluation Advisor explained that whilst Council was investing in dedicated cycleways, this performance measure remained in the financial budgets and was required to be reported on.  She added this would change as new measures were added to replace redundant ones.

In response to a question from a member regarding the high level of satisfaction listed with the existing rubbish and recycling system, the Principal Research and Evaluation Advisor explained that the survey question was answered only by those users of Council’s bag collection service.

In response to a question from a member regarding the 3 Waters Reform monies, the Chief Financial Officer advised that the first tranch of this had been received as expected and that the small overspend on budget could be covered.  

In response to a question from a member concerning the Riverlink budget, the Chief Financial Officer advised that Council had increased the budget in early 2020 to respond to the potential risk of the project.  The Director Economy and Development advised the project team was currently working to produce a more defined budget and required  further conversations with Waka Kotahi.  He added that the new Waka Kotahi GPS were more focussed on the provision of more active forms of transport which the Riverlink Project achieved.  The Chief Financial Officer advised an update would be reported to the Long Term Plan/Annual Plan Subcommittee.

 

Resolved: (Cr Edwards/Cr Briggs)                                            Minute No. PFSC 20612

“That the Committee notes and receives the report.”

 

9.

New Zealand Local Government Funding Agency 2020 Annual Report (20/1076)

Report No. PFSC2020/6/262 by the Chief Financial Officer

 

Resolved: (Cr Edwards/Deputy Mayor Lewis)                        Minute No. PFSC 20613

“That the Committee notes and receives the Local Government Funding Agency Annual Report for the year ended 30 June 2020.”

 

10.

Health and Safety Update (20/1310)

Report No. PFSC2020/6/118 by the Health & Safety Manager

 

The Health, Safety & Wellbeing Manager elaborated on the report. She highlighted the changes made since the COVID lockdown including the Good Yarn Mental Health Programme and the Managing Through Change Programme.

Cr Dyer stated it was useful to see comparisons with the last period to identify any trends. 

 

Resolved: (Cr Edwards/Cr Briggs)                                            Minute No. PFSC 20614

“That the report be noted and received.”

 

11.

Policy, Finance and Strategy Committee Work Programme 2020 (20/1312)

Report No. PFSC2020/6/119 by the Democracy Advisor

 

Resolved: (Cr Edwards/Cr Briggs)                                            Minute No. PFSC 20615

“That the work programme be noted and received.”

12.     QUESTIONS   

          There were no questions.

 

There being no further business the Chair declared the meeting closed at 4.54 pm.

 

 

 

 

S Edwards

CHAIR

 

CONFIRMED as a true and correct record

Dated this 8th day of December 2020       


HUTT CITY COUNCIL

 

Community and Environment Committee

 

Minutes of a meeting held in the Council Chambers, 2nd Floor, 30 Laings Road,
Lower Hutt
on

 Thursday 19 November 2020 commencing at 2.00pm

 

 

 

PRESENT:

Deputy Mayor T Lewis (Chair)

Mayor C Barry (from 2.10pm)

 

Cr D Bassett

Cr D Hislop

 

Cr K Brown

Cr A Mitchell

 

Cr S Edwards

Cr N Shaw

 

Cr S Rasheed

Cr L Sutton

 

APOLOGIES:                  Cr J Briggs and Cr B Dyer

 

NON ATTENDANCE:  Cr C Milne

 

IN ATTENDANCE:       Ms A Blackshaw, Director Neighbourhoods and Communities

Ms H Oram, Director Environment and Sustainability

Ms A Welanyk, Director Transformation and Resources

Mr K Puketapu-Dentice, Director Economy and Development 

Mr M Sherwood, Head of Parks and Recreation

Mr A Marsh, Asset Manager Parks

Mr J Scherzer, Sustainability and Resilience Manager

Ms J Lawson, Asset Manager Reserves

Ms C Allan, Neighbourhood Precinct Place Maker

Mr T Kimbrell, Parks, Reserves and Recreation Planner

Ms D Hunter, Acting Democracy Advisor

 

 

 

PUBLIC BUSINESS

 

 

 

1.       APOLOGIES 

Resolved:     (Deputy Mayor Lewis/Cr Mitchell)                     Minute No. CEC 20601

“That the apologies received from Crs Briggs and Dyer be accepted and the apology received from Mayor Barry for lateness be accepted.”


It was noted that both Crs Briggs and Dyer were attending the Young Elected Members Conference that was being held at the Events Centre, Lower Hutt.

 

 

2.       PUBLIC COMMENT

Comments are recorded under the item to which they relate.     

3.       CONFLICT OF INTEREST DECLARATIONS     

          Cr Shaw declared a conflict of interest in relation to item 5 – Fraser Park Sportsville and took no part in discussion or voting on the matter.

          Cr Hislop declared a conflict of interest in relation to item 5 – Fraser Park Sportsville and took no part in discussion or voting on the matter.

          Cr Bassett declared a conflict of interest in relation to item 8 – Creating a Plan for Community Funding and took no part in discussion or voting on the matter.

          PRECEDENCE OF BUSINESS:

          Pursuant to Standing Order 10.4, the Chair accorded precedence to item 5 – Fraser Park Sportsville.

         

          The item is recorded in the order in which it is listed on the order paper.


 

 

4.       Recommendation to Council - 8 December 2020

 

Enabling Investments through Income from Carbon Credits (20/1258)

 

The Manager, Sustainability and Resilience elaborated on the report.

In response to questions from members, the Manager, Sustainability and Resilience, confirmed that Belmont Regional Park was owned by Council.  However it was managed by Greater Wellington Regional Council.  He noted that the initial assessment by Carbon Forest Services Ltd in early 2019 had not included certain areas within the city, such as sportsfields.        

 

RECOMMENDED:(Deputy Mayor Lewis/Cr Edwards)Minute No. CEC 20602

“That the Committee recommends that Council:

(i)    notes that sequestering carbon in forests on Council-owned land can provide a new funding source for making the transition to zero carbon and/or improving biodiversity;

(ii)   agrees that any funds associated with the carbon credits earned by Council will go to projects that produce the largest carbon reduction benefits and/or biodiversity improvements, with funding decisions made by Council or a relevant committee (Option 3 contained in the report);

(iii)  notes that in order to enable decision making by Council, officers could set up an internal low carbon acceleration investment fund to identify worthy projects;

(iv)  agrees that officers develop the formal scope, process and decision-making approach for an internal low carbon acceleration fund, and report back to Council for agreement in 2021; and

(v)   agrees that at least 2,000 emission units (or 20% of total units earned, whichever is higher) be held in reserve, in order to account for future liabilities associated with risks, such as fires.”

 

 5.      Recommendation to Long Term Plan/Annual Plan Subcommittee – 30 November 2020

 

Fraser Park Sportsville (20/1300)

Report No. CEC2020/6/275 by the Head of Parks and Recreation

 

Crs Hislop and  Shaw declared conflicts of interest.  

Speaking under public comment, Mr Colin Stone, Chair of Fraser Park Sportsville (FPS) commented on the numerous challenges faced by FPS in the operation of the Ricoh Sports Centre (RSC).  He said this had impacted on the ability to deliver on the original business case.   He noted that every facility brings its own set of circumstances and challenges and one size operating model does not fit all.  He stated that the facility engaged well with the community, working with member clubs and stakeholder agencies to win regional and national events.  He added that the facility was a contributor to the wider community wellbeing through participation, engagement in physical activity and social capital.  He thanked Council for its guidance and establishing a working group that had worked well together with a strong sense of “we are all in this together”.  He requested that Council continue to support FPS to ensure it can fulfil the huge potential that RSC has to serve the local and wider community.

Mayor Barry joined the meeting at 2.10pm.

Speaking under public comment, Ms Polly Martin, speaking on behalf of Avalon Rugby Club (‘the club’) acknowledged mana whenua.  In regard to the working group, Ms Martin stated that the club was grateful for the opportunity to participate in the process.  She noted that the club understood and endorsed the intent of the current funding request.  She asked Council to give the current proposal a chance to succeed and to see whether or not it would have long term sustainability.     

Speaking under public comment, Ms Sumati Govind, Treasurer of Avalon Rugby Football Club (the club) advised that the club agreed in principle and supported the proposed operating model.  She said the model needed sufficient time to establish and review whether it was viable and sustainable.  She commented that the club and players were situated in the middle of suburbs that were at the lowest end of the deprivation index.  She further commented that the club no longer had any clubrooms, grounds or gym facilities to call their own.

In response to a question from a member regarding previous concerns raised by the Avalon Rugby Club, Ms Govind advised the club was committed to making it work.   She added the club did have a representative on the working group.

Speaking under public comment, Mr David Gillespie, President of Taita Cricket Club (‘the club’) confirmed the club had always supported Council’s vision for a sports hub at Fraser Park.  He stated the first year had been very challenging for all parties involved.  He said the club, with the new FPS Board members, the new management team and the support provided by Council officers, could see a way forward.  He noted that the establishment of the working group was instrumental in putting the clubs on the same page and they were now working well together.  He commented that one of Council’s visions was in terms of participation.  He stated that the club believed this was the right way forward and if it was not, the club would be left homeless.   

 

The Director Neighbourhoods and Communities elaborated on the report.

In response to a question from a member, the Director Neighbourhoods and Communities advised that the rent received as revenue from FPS contributed to a long term maintenance fund.  She said the Hutt City Community Facilities Trust would be responsible for any long term asset replacement and would liaise with Council. 

Cr Shaw, a member of the working group, thanked everyone who that had been involved in working on the FPS model. 

 

RECOMMENDED: (Deputy Mayor Lewis/Cr Brown)      Minute No. CEC 20602

“That the Committee recommends that the Long Term Plan/Annual Plan Subcommittee:

(i)      notes and receives the report;

(ii)     notes the report from the Working Group attached as Appendix 1 to the report;

(iii)    notes that, on balance, officers support the option put forward by the Fraser Park Sportsville Board (FPS) of entering a new agreement for three years with increased funding allocations;

(iv)    notes the request for funding from FPS attached as Appendix 3 to the report;

(v)     agrees to an increase of $134,814 in the funding grant payable to FPS in the current financial year 2020/21 (making the total for the year $234,814);

(vi)    agrees funding for FPS over the next three years of:

(a)        2021/22 - $201,388;

(b)        2022/23 - $156,154; and

(c)        2023/24 - $124,147

(vii)   agrees that any funding request for 2024/25 and beyond is reviewed in 2023;

(viii)  agrees to forgive the current debt of $75,309.11 owed to Council by FPS;

(ix)    agrees to a possible additional payment to FPS of up to $57,402 (reduced by any end of year surplus), to enable payment of outstanding debts to other parties;

(x)     notes that funding recommendations in the report are supported by Hutt City Community Facilities Trust (CFT);

(xi)    notes that additionally CFT is proposing to forgive $45K outstanding from the FPS founding member clubs fundraising contribution to the facility build; and

(xii)   agrees that officers work with FPS and CFT on a formal funding agreement which incorporates clauses on improved governance, outcomes and financial reporting requirements and regular review periods including an annual review of financial grants.”

For the reasons that the proposed option provides the best opportunity to achieve the strategic intent of the Ricoh Sports Centre, the centre is still in a settling in period and has been faced with numerous challenges during this time, and the centre has shown improved operating performance over recent months.

 

6.

Update on Council's Climate Change Work (20/1249)

Report No. CEC2020/6/278 by the Manager, Sustainability and Resilience

 

The Manager, Sustainability and Resilience elaborated on the report.

 

Resolved: (Deputy Mayor Lewis/Cr Mitchell)                   Minute No. CEC 20603

“That the Committee:

(i)    notes the update on various climate change work streams;

(ii)   notes that officers have developed businesses cases for emission reduction projects that can be considered by Council during the development of the next Long Term Plan 2021-31, and that these business cases were endorsed by Council’s Climate Change Working Group;

(iii)  endorses the business cases (attached as Appendices 1-3 to the report) for consideration by the Long Term Plan/Annual Plan Subcommittee; and

(iv)  notes that a lead group made up of community representatives has commenced its work to co-design the process for engaging with the community on climate change, with a view to develop city-wide pathways for reducing emissions and responding to climate change impacts.”

For the reasons as outlined in this report.

 

7.

Naenae Spatial Plan (20/1427)

Report No. CEC2020/6/276 by the Director Economy and Development

 

The Director Economy and Development elaborated on the report.

In response to questions from members, the Director Economy and Development advised that Greater Wellington Regional Council (GWRC) was the asset owner of the Naenae Subway and it was their responsibility to upgrade, maintain and enhance the access to the subway.  He was aware that GWRC needed to engage with the community prior to undertaking work on the subway and that Council would be involved in discussions.

Members thanked Cr Mitchell and officers of the Spatial Plan Team for the work they have undertaken in terms of engaging with the community to inform the Naenae Town Centre Spatial Plan.

 

Resolved: (Deputy Mayor Lewis/Cr Mitchell)                   Minute No. CEC 20604

“That the Committee:

(i)    notes that consultation on the Naenae Town Centre Spatial Plan concludes on 18 November 2020;

(ii)   notes that once engagement has been finalised and feedback analysed, officers will prepare a report seeking endorsement at the December Council meeting to progress specific features as part of the next stage of work, which will better inform where and how the $9M could prioritised and spent; and

(iii)  notes that the current preference of options being promoted by community and the expert consultant team for the Naenae Town Centre Spatial Plan include:

(a)   Rātā to Vogel Streets extension – service lane for supermarket (with auto bollards);

(b)   shared space extension of Hillary Court (including disability, parent parks for supermarket and pool);

(c)   supermarket on site of the former pool;

(d)   retail on Everest Avenue, anchored by supermarket and pool;

(e)   community facilities centred to activate the heart of Hillary Court;

(f)    retention of current library;

(g)   expanded square/plaza between library and the old Post Office; and

(h)   potential overbridge to the Railway Station and Oxford Terrace.”

 

8.

Creating a Plan for Community Funding (20/1320)

Report No. CEC2020/6/279 by the Principal Policy Advisor

 

The Director Neighbourhoods and Communities elaborated on the report.

Cr Bassett declared a conflict of interest and took no part in discussion or voting on the matter.

In response to a question from a member, the Director Neighbourhoods and Communities advised that phase 2 of the community consultation would be with existing community groups that receive funding and other groups across the city.

 

Resolved: (Deputy Mayor Lewis/Cr Mitchell)                   Minute No. CEC 20605

“That the Committee:

(i)    notes and receives the report;

(ii)   notes the work undertaken to date; and

(iii)  agrees to the proposed approach and timetable, with a report to Council on the proposed Community Funding Plan in April 2021.”

For the reason that in early 2020, officers completed phase 1 of re-configuring Council’s community funding plan. Phase 2 is to create a community funding plan to support Council’s strategic direction in the longer-term.

 

9.

Williams Park Management Plan - Process and Engagement Strategy (20/1423)

Report No. CEC2020/6/280 by the Parks, Reserves and Recreation Planner

 

The Team Leader Parks elaborated on the report.

In response to a question from a member, the Team Leader Parks confirmed that the Tennis Courts would still be available for use by the community.   

 

Resolved:   (Deputy Mayor Lewis/Cr Hislop)                Minute No. CEC 20606

“That the Committee:

(i)    notes and provides feedback on the engagement strategy and work plan; and

(ii)   recommends that the planning process for the Williams Park Management Plan begin.”

For the reasons outlined in the objectives in the engagement strategy and work plan.

 

10.

Application for a lease and licence to occupy for Honiana Te Puni Reserve as a part of the Te Ara Tupua Project (20/1431)

Report No. CEC2020/6/290 by the Reserves Asset Manager

 

The Reserves Asset Manager elaborated on the report.

In response to questions from members, the Reserves Asset Manager confirmed the project was scheduled to commence in 2021 with a series of preliminary work taking place.  She confirmed that public access would be limited.  However public use of the Eastern end of Honiana Te Puni would continue to be available.    

 

Resolved: (Deputy Mayor Lewis/Cr Edwards)                 Minute No. CEC 20607

“That the Committee:

(i)      notes that these leases and licences contribute to a regionally important transport project, which would be severely impacted without approval;

(ii)     notes that the request is generally consistent with Council policy;

(iii)    agrees to issue a licence to occupy to Waka Kotahi for the area outlined in Appendix 1 attached to the report, for the duration of the construction of the shared pathway (approximately three years) and agrees to exclude the public from the area for the same period; and

(iv)    agrees to issue a lease for the area attached as Appendix 2 to the report to Wellington Rowing Association.”

For the reason that the land is required temporarily to enable a major infrastructure project to proceed.

 

11.

Parks and Gardens - Work Programme Update (20/1354)

Report No. CEC2020/6/282 by the Team Leader Parks

 

The Team Leader Parks elaborated on the report.

In response to a question from a member regarding communications, the Director Neighbourhoods and Communities advised that as the development progressed through the different stages, officers would ensure that updated information was made available on Council’s website.  She agreed to provide ongoing updates to members.

 

Resolved: (Deputy Mayor Lewis/Cr Mitchell)                   Minute No. CEC 20608

“That the Committee:

(i)    notes the Parks and Gardens Division’s 2020/21 work programme;

(ii)   notes the current Reserves maintenance contracts, which includes the Cemeteries and Trees contracts is currently being reviewed for tender;

(iii)  notes that the Parks Asset Management Plan is currently being updated as part of the Long Term Plan (LTP) 2021/31 process, and a summary will be considered at the Long Term Plan/Annual Plan Subcommittee in November 2020; and

(iv)  notes that there is pressure on the current funding provision in the LTP for parks asset renewals and that in November officers will provide options on how this will be managed in the future, including reviewing asset life cycles, reducing levels of service, culling assets, increasing funding or a combination of the these options.”

For the reason that it informs elected officials on the Parks Activity generally, and provides additional context to issues of funding.

 

12.

Director's Report - Neighbourhoods and Communities Group (20/1269)

Report No. CEC2020/6/281 by the Head of Community Projects and Relationships

 

The Director Neighbourhoods and Communities elaborated on the report.

 

Resolved: (Deputy Mayor Lewis/Cr Brown)                     Minute No. CEC 20609

“That the Committee notes and receives the report.”

 

 

 

 

13.     Information Items

a)

Cross Valley Transport Connections (CVTC) Update (20/1470)

Memorandum dated 11 November 2020 by the Head of Transport

 

The Head of Transport elaborated on the report.

 

Resolved: (Deputy Mayor Lewis/Cr Shaw)             Minute No. CEC 20610

“That the Committee notes and receives the information.”

b)

Community and Environment Committee Work Programme (20/1421)

Report No. CEC2020/6/123 by the Senior Democracy Advisor

 

Resolved: (Deputy Mayor Lewis/Cr Mitchell)         Minute No. CEC 20611

“That the work programme be noted and received.”

14.     QUESTIONS   

            There were no questions.

 

There being no further business the Chair declared the meeting closed at 3.43pm.

 

 

 

 

 

T Lewis

CHAIR

 

 

 

 

 

 

CONFIRMED as a true and correct record

Dated this 8th day of December 2020

 


HUTT CITY COUNCIL

 

Regulatory Committee

 

Minutes of a meeting held in the Council Chambers, 2nd Floor, 30 Laings Road,
Lower Hutt on

 Monday 23 November 2020 commencing at 2.00pm

 

 

PRESENT:

Cr D Hislop (Chair)

Mayor C Barry (from 2.02pm)

 

Cr J Briggs

Cr K Brown

 

Cr B Dyer

Cr A Mitchell (Deputy Chair)

 

Cr S Rasheed

Cr N Shaw

 

Cr L Sutton

 

 

APOLOGIES:                  There were apologies for lateness from Mayor Barry and
Cr Edwards*
(*Cr Edwards tendered his apologies for the meeting on 18 November 2020)  

 

IN ATTENDANCE:       Mr B Hodgins, Acting Director Environment and Sustainability

Mr N Geard, Senior Environmental Policy Analyst (part meeting)

Ms T Malki, Traffic Engineer (part meeting)

Mr D Simmons, Traffic Asset Manager

Mr C Agate, Traffic Engineer – Network Operations

Mr D Kerite, Head of Environmental Consents (part meeting)

Mr G Stuart, Head of Regulatory Services and Emergency Management (part meeting)

Ms K Stannard, Head of Democratic Services

 

 

 

 

 

PUBLIC BUSINESS

 

 

 

 

 

1.       APOLOGIES 

 

Apologies for lateness were received from Mayor Barry and Cr Edwards.

Mayor Barry joined the meeting at 2.02pm.

 

 

 

2.       PUBLIC COMMENT 

There was no public comment.      

3.       CONFLICT OF INTEREST DECLARATIONS    

          Cr Sutton declared a conflict of interest in relation to item 12 and took no part in discussion or voting on the matter.

4.

Minutes of the Objection to a Menacing Dog Classification Hearings Subcommittee dated 3 September 2020 (20/1145)

 

Resolved(Cr Mitchell/Cr Dyer)                                       Minute No. RC 20601

“That the minutes of the hearing held on 3 September 2020 be adopted.”

 

5.

Minutes of the Proposed Waste Management and Minimisation Bylaw Hearings Subcommittee dated 22 October 2020 (20/1418)

 

Resolved(Cr Hislop/Cr Briggs)                                        Minute No. RC 20602

“That the minutes of the hearing held on 22 October 2020 be adopted.”

 


 

6.       Recommendation to Council - 8 December 2020

i)

Proposed Private District Plan Change 47: Major Gardens, Kelson - Rezoning to General Residential Activity Area and General Recreation Activity Area (20/1277)

 

The Senior Environmental Policy Analyst elaborated on the report.

 

ReCOMMENDED(Cr Hislop/Cr Dyer)               Minute No. RC 20603

“That the Committee recommends that Council:

(i)      receives the report and recommendation of the Hearing Panel dated
2 October 2020, acting under delegated authority pursuant to Section 34A of the Resource Management Act 1991, for the hearing of submissions and further submissions on Private District Plan Change 47;

(ii)     notes the process under the Resource Management Act 1991 (RMA) for Proposed Private District Plan Change 47: Major Gardens, Kelson - Rezoning to General Residential Activity Area and General Recreation Activity Area;

(iii)    approves Private District Plan Change 47 in accordance with Clause 29 of Schedule 1 to the Resource Management Act 1991 as recommended in the report by the Hearing Panel and attached as Appendix 1 to the report;

(iv)    adopts the recommended decision on Private District Plan Change 47 and the further evaluation and reasons for that decision set out in the report by the Hearing Panel contained within Appendix 1 attached to the report; and

(v)     resolves to publicly notify its decision on Private District Plan Change 47 within 10 working days of this decision, and to serve the decision on the applicant and submitters.”

For the reasons that the hearing panel has considered the issues and all submissions on Proposed Plan Change 47, and where appropriate, has modified the notified provisions of the proposal in response to submissions and based on the evidence provided to the hearing panel.

  

7.

Proposed New Private Street Name: Subdivision of LOT 328 Durham Crescent, Fairfield (20/1257)

Report No. RC2020/6/265 by the Traffic Engineer

 

The Traffic Engineer elaborated on the report. 

 

Resolved:  (Cr Hislop/Cr Mitchell)                                     Minute No. RC 20604

“That the Committee:

(i)    approves a name for the new private road in the new Subdivision of Lot 328 Durham Crescent, Fairfield, attached as Appendix 1 to the report, as Kawakawa Lane; and

(ii)   approves the appropriate road type (as permitted by the New Zealand Standard AS/NZS 4819:2011) as shown attached as Appendix 3 to the report.”

These recommendations are made so the development may proceed to completion as a variety of utility connections and other administrative bodies require formalised street addresses in order for the necessary connections to be provided.

 

8.

Proposed New Private Street Name: Subdivision of 31-40 Barber Grove, Moera (20/1462)

Report No. RC2020/6/295 by the Traffic Engineer

 

The Traffic Engineer elaborated on the report.  She confirmed that officers could not make contact with the McArdle family to request consent for the use of the name.

MOVED:  (Cr Hislop/Cr Briggs)

(i)    approves a name for the existing right of way in the subdivision of 31-40 Barber Grove, attached as Appendix 1 to the report, as Ripeka Way; and

(ii)    approves the appropriate road type (as permitted by the New Zealand Standard AS/NZS 4819:2011) as shown attached as Appendix 3 to the report.

Crs Brown and Shaw expressed support for the use of the name Wai Mārama.

Crs Briggs and Mitchell expressed support for the use of the name Ripeka.  Cr Briggs suggested that the name Wai Mārama be added to the Reserve Street Name List.

Members discussed the need for a review of the Street Naming Policy to gain consistency with the use of road types.  Cr Briggs considered that the review should also focus on previous street name changes put in place in the last year or earlier to ensure those names were still appropriate.

Cr Dyer suggested that officers organise a briefing in relation to the use of Te Ara o.

The Chair asked Cr Briggs, as seconder of the motion, if he agreed to amend the motion to include asking officers to organise a briefing to discuss a review of Council’s Street Naming Policy.

Cr Briggs, as seconder of the motion, agreed to amend the motion on the proviso that the scope of the briefing included steet name changes both going forward and historical and make any changes as appriopriate.

 

Resolved(Cr Hislop/Cr Briggs)                                        Minute No. RC 20605

“That the Committee:

(i)    approves a name for the existing right of way in the subdivision of 31-40 Barber Grove, attached as Appendix 1 to the report, as Ripeka Way;

(ii)   approves the appropriate road type (as permitted by the New Zealand Standard AS/NZS 4819:2011) as shown attached as Appendix 3 to the report; and

(iii)  asks officers to organise a briefing in the New Year to review the Street Naming Policy with a focus on the use of road types and whether any historical street names needed to be changed as appropriate.”

These recommendations are made so the development may proceed to completion as a variety of utility connections and other administrative bodies require formalised street addresses in order for the necessary connections to be provided.

9.

Proposed Temporary Road Closure - Jackson Street, Buick and Elizabeth Streets - Petone Rotary Fair - February 2021 (20/564)

Report No. RC2020/6/266 by the Traffic Engineer - Network Operations

 

The Traffic Engineer – Network Operations elaborated on the report.  

 

Resolved(Cr Hislop/Cr Rasheed)                                    Minute No. RC 20606

“That the Committee:

(i)    notes and receives the information;

(ii)   notes that the recommendations in the report should not be amended without first carrying out further consultation with affected parties, and verification from Council’s Traffic Engineer that the amendment(s) are not likely to cause unreasonable impact on traffic;

(iii)  agrees to temporarily close the following roads, subject to the conditions listed in the attached Traffic Impact Report (attached as Appendix 1 to the report):

Petone Rotary Fair – 2021: Saturday 20 February 2021 between the hours of 6:00am to 6:00pm (attached as Appendix 2 to the report):

a)    Jackson Street, Petone (the section of road between the intersections of Cuba and Victoria Streets);

b)    Buick Street, Petone (the section of road between the intersections of Jackson and Elizabeth Streets);

c)     Buick Street, Petone (the section of road between  the intersections of Jackson and Adelaide Streets); and

d)    Elizabeth Street, Petone (the section of road from the intersection of Jackson Street, heading 50 metres north); and

(iv)  agrees to temporarily rescind the existing parking restrictions during the listed event, and impose a ‘No Stopping’ parking restriction on the following roads:

Petone Rotary Fair – 2021: Saturday 20 February 2021 between the hours of 6:00am to 6:00pm (attached as Appendix 2 to the report):

a)    Jackson Street, Petone (the section of road between the intersections of Cuba and Victoria Streets);

b)    Buick Street, Petone (the section of road between the intersections of Jackson and Elizabeth Streets);

c)     Buick Street, Petone (the section of road between  the intersections of Jackson and Adelaide Streets);

d)    Elizabeth Street, Petone (the section of road from the intersection of Jackson Street northwards for 50 metres); and

e)     Victoria Street, Petone (the section of road from the intersection of Jackson Street, southwards for 22 metres).”

For the reason that the proposed temporary road closures are necessary to accommodate the safe and efficient running of the event for organisers, participants and the general public.

10.

Proposed Temporary Road Closure - Huia Street and Huia Place - Sanitarium Weet-Bix Kids TRYathlon - March 2021 (20/1379)

Report No. RC2020/6/267 by the Traffic Engineer - Network Operations

 

The Traffic Engineer – Network Operations elaborated on the report.

Members noted that the Sanitarium Weet-Bix Kids Tryathlon event occurred in March 2020.

 

Resolved(Cr Hislop/Cr Dyer)                                          Minute No. RC 20607

“That the Committee:

(i)    notes and receives the information;

(ii)   notes that the recommendations in this report should not be amended without first carrying out further consultation with affected parties, and verification from Council’s Traffic Engineer that the amendment(s) are not likely to cause unreasonable impact on traffic;

(iii)  agrees to temporarily close the following roads, subject to the conditions listed in the attached Traffic Impact Report (attached as Appendix 1 to the report):

Sanitarium (Hutt City) Weet-Bix Kids TRYathlon – 2021: Wednesday 17 March 2021 between the hours of 7:00am to 6:00pm (attached as Appendix 2 to the report):

a)       Huia Street, Hutt Central (the length of the street from its intersection with Laings Road, to its intersection with Myrtle Street); and

b)       Huia Place, Hutt Central (the length of the street from its intersection with Huia Street, to its end); and

(iv)  agrees to temporarily rescind the existing parking restrictions during the listed event, and impose a ‘No Stopping’ parking restriction on the following roads:

Sanitarium (Hutt City) Weet-Bix Kids TRYathlon – 2021: Wednesday 17 March 2021 between the hours of 7:00am to 6:00pm:

a)       Huia Street, Hutt Central (the length of the street from its intersection with Laings Road, to its intersection with Myrtle Street;)

b)       Huia Place, Hutt Central (the length of the street from its intersection with Huia Street, to its end);

c)       Laings Road, Hutt Central (Huia Pool side) (between Huia and Myrtle Streets);

d)      Myrtle Street, Hutt Central (Huia Pool side) (between #18 and Laings Road);

e)       Bellevue Road, Woburn (Hutt Recreation side) (between Woburn Road and Huia Street); and

f)       Woburn Road, Woburn (Hutt Recreation side) (between Wai-iti Crescent and Bellevue Road).”

For the reason that the proposed temporary road closures are necessary to accommodate the safe and efficient running of events for organisers, participants, spectators and the general public.

 

11.

Proposed Temporary Road Closure - Burden Avenue - Love Wainuiomata Community Christmas Parade 2020 (20/1393)

Report No. RC2020/6/268 by the Traffic Engineer - Network Operations

 

The Traffic Engineer – Network Operations elaborated on the report.

 

Resolved(Cr Hislop/Cr Shaw)                                         Minute No. RC 20608

“That the Committee:

(i)    notes and receives the information;

(ii)   notes that the recommendations in this report should not be amended without first carrying out further consultation with affected parties, and verification from Council’s Traffic Engineer that the amendment(s) are not likely to cause unreasonable impact on traffic;

(iii)  agrees to temporarily close the following road, subject to the conditions listed in the attached Traffic Impact Report (attached as Appendix 1 to the report):

Love Wainuiomata Christmas Parade – 2020: Saturday 28 November 2020 between the hours of 6:30am to 11:00am (attached as Appendix 2 to the report):

Burden Avenue, Wainuiomata (from the intersection of Coast/Main Road to the end);

(iv)  agrees to temporarily rescind the existing parking restrictions during the listed event, and impose (where required) a ‘No Stopping’ parking restriction on the following road:

Love Wainuiomata Christmas Parade – 2020: Saturday 28 November 2020 between the hours of 6:30am to 11:00am (attached as Appendix 2 to the report):

Burden Avenue, Wainuiomata (from the intersection of Coast/Main Road to the end); and

(v)   notes that access for residents and businesses along Burden Avenue will be managed throughout the closure period.”

For the reason that the requested road closure is deemed necessary to facilitate the safety of organisers, participants, residents and the general public.

 

12.

Proposed Temporary Road Closure - Evans Street - Stokes Valley Rotary Christmas Parade 2020 (20/1394)

Report No. RC2020/6/269 by the Traffic Engineer - Network Operations

 

Cr Sutton declared a conflict of interest and did not participate in discussion or voting on the matter.

The Traffic Engineer – Network Operations elaborated on the report.

 

Resolved(Cr Hislop/Cr Rasheed)                                    Minute No. RC 20609

“That the Committee:

(i)    notes and receives the information;

(ii)   notes that the recommendations in this report should not be amended without first carrying out further consultation with affected parties, and verification from Council’s Traffic Engineer that the amendment(s) are not likely to cause unreasonable impact on traffic;

(iii)  agrees to temporarily close the following road, subject to the conditions listed in the attached Traffic Impact Report (attached as Appendix 1 to the report):

Stokes Valley Rotary Christmas Parade – 2020:
Saturday 5 December 2020 between the hours of 12 noon to 1:00pm (attached as Appendix 2 to the report):

Evans Street, Stokes Valley (entire length between Stokes Valley Road and George Street);

(iv)  agrees to temporarily rescind the existing parking restrictions during the listed event, and impose (where required) a ‘No Stopping’ parking restriction on the following road:

Stokes Valley Rotary Christmas Parade – 2020:
Saturday 5 December 2020 between the hours of 12 noon to 1:00pm (attached as Appendix 2 to the report):

Evans Street, Stokes Valley (entire length between Stokes Valley Road and George Street); and

(v)   notes that access for residents and businesses along Evans Street will be managed throughout the closure period.”

For the reason that the requested road closure is deemed necessary to facilitate the safety of organisers, participants, residents and the general public.

 

13.

Proposed Temporary Road Closure - Everest Avenue - Naenae Community Christmas Party 2020 (20/1402)

Report No. RC2020/6/270 by the Traffic Engineer - Network Operations

 

The Traffic Engineer – Network Operations elaborated on the report.

In response to a question from a member, the Traffic Engineer – Network Operations advised that officers would be contacting all organisers of events early in 2021.  He highlighted that this was to ensure requests for temporary road closures were considered by the Committee at an earlier stage. 

 

Resolved(Cr Hislop/Cr Mitchell)                                     Minute No. RC 20610

“That the Committee:

(i)    notes and receives the information;

(ii)   notes that the recommendations in this report should not be amended without first carrying out further consultation with affected parties, and verification from Council’s Traffic Engineer that the amendment(s) are not likely to cause unreasonable impact on traffic;

(iii)  agrees to temporarily close the following road, subject to the conditions listed in the attached Traffic Impact Report (attached as Appendix 1 to the report):

a)    Naenae Community Christmas Party – 2020:
Saturday 12 December 2020 between the hours of 3:00pm to 9:30pm (attached as Appendix 2 to the report):

Everest Avenue, Naenae (entire length between Vogel Street and Treadwell Street);

(iv)  agrees to temporarily close the following road (if required) for the reserve day associated with the event, subject to the conditions listed in the attached  Traffic Impact Report (attached as Appendix 1 to the report):

a)    Naenae Community Christmas Party – 2020:
Saturday 12 December 2020 between the hours of 3:00pm to 9:30pm (attached as Appendix 2 to the report):

Everest Avenue, Naenae (entire length between Vogel Street and Treadwell Street);

(v)   agrees to temporary rescind the existing parking restrictions during the listed event, and impose (where required) a ‘No Stopping’ parking restriction on the following road:

a)    Naenae Community Christmas Party – 2020:
Saturday 12 December 2020 between the hours of 3:00pm to 9:30pm (attached as Appendix 2 to the report):

Everest Avenue, Naenae (entire length between Vogel Street and Treadwell Street); and

(vi)  notes that access for residents and businesses along Everest Street will be managed throughout the closure period.”

For the reason that the requested road closure is deemed necessary to facilitate the safety of organisers, participants, local businesses and the general public.

 

14.

Proposed Temporary Road Closure - Victoria Street, Petone - Filming - December 2020 (20/1425)

Report No. RC2020/6/296 by the Traffic Engineer - Network Operations

 

The Traffic Engineer – Network Operations elaborated on the report.  He highlighted that from this morning officers were waiting on four properties to give some form of approval. 

In response to a question from a member, the Traffic Engineer – Network Operations advised that the four properties consisted of two vacant businesses and officers had received no response from the other two properties.  He further advised that officers would continue to try and make contact with the people.

In response to questions from members, the Traffic Engineer – Network Operations advised that Screen Wellington worked on behalf of the regional local authorities to attract international business into the region.

Crs Shaw and Dyer expressed support for the recommendation.  Cr Dyer expressed the importance of actively promoting these kinds of events going forward.

 

Resolved(Cr Hislop/Cr Shaw)                                         Minute No. RC 20611

“That the Committee:

(i)    notes and receives the information;

(ii)   notes that the recommendations in this report should not be amended without first carrying out further consultation with affected parties, and verification from Council’s Traffic Engineer that the amendment(s) are not likely to cause unreasonable impact on traffic;

(iii)  agrees to temporarily close the following roads, subject to the conditions listed in the attached Traffic Impact Report (attached as Appendix 1 to the report):

(a)     Quick as a Wink Ltd - Filming: (attached as Appendix 2 to the report)
Wednesday 9 - Thursday 10 December 2020: 7:30pm to 6am
Thursday 10 - Friday 11 December 2020: 7:30pm to 6am
Friday 11 - Saturday 12 December 2020: 7:30pm to 6am;

1)    Victoria Street, Petone (the section of road between no. 50 and Hutt Road)

(b)     Quick as a Wink Ltd - Filming: (Appendix 2)
Wednesday 9 - Thursday 10 December 2020: 10pm to 6am
Thursday 10 - Friday 11 December 2020: 11pm to 6am
Saturday 12 December 2020: 1am to 6am;

1)      Victoria Street, Petone (the section of road from Union Street to no. 50);

(iv)  agrees to temporarily close the following sections of roads, subject to the conditions listed in the attached Traffic Impact Report (attached as Appendix 1 to the report) (if required) for the reserve weather days associated with the event:

(a)     Quick as a Wink Ltd - Filming: (attached as Appendix 2 to the report)
Tuesday 15 – Wednesday 16 December 2020: 7:30pm to 6am
Wednesday 16 – Thursday 17 December 2020: 7:30pm to 6am
Thursday 17 – Friday 18 December 2020: 7:30pm to 6am
Friday 18 - Saturday 19 December: 7:30pm to 6am

1)    Victoria Street, Petone (the section of road between no. 50 and Hutt Road);

(b)     Quick as a Wink Ltd - Filming: (attached as Appendix 2 to the report)
Tuesday 15 - Wednesday 16 December 2020: 10pm to 6am
Wednesday 16 – Thursday 17 December 2020: 10pm to 6am
Thursday 17 – Friday 18 December 2020: 11pm to 6am
Saturday 19 December: 1am to 6am

1)      Victoria Street, Petone (the section of road from Union Street to no. 50);

(v)   agrees to temporarily rescind the existing parking restrictions during the listed event, and impose a ‘No Stopping’ parking restriction on the following roads:

(a)     Quick as a Wink Ltd - Filming: (attached as Appendix 2 to the report)
Wednesday 9 - Thursday 10 December 2020: 7:30pm to 6am
Thursday 10 - Friday 11 December 2020: 7:30pm to 6am
Friday 11 - Saturday 12 Dec: 7:30pm to 6am;

1)    Victoria Street, Petone (the sections of road between Union Street and Hutt Road);

(vi)  agrees to temporarily rescind (if required) the existing parking restrictions during the weather cover dates (as required), and impose a ‘No Stopping’ parking restriction on the following roads:

(a)     Quick as a Wink Ltd - Filming: (attached as Appendix 2 to the report)
Tuesday 15 - Wednesday 16 December 2020: 10pm to 6am
Wednesday 16 – Thursday 17 December 2020: 10pm to 6am
Thursday 17 – Friday 18 December 2020: 11pm to 6am
Friday 18 - Saturday 19 December 2020: 7:30pm to 6am;

1)    Victoria Street, Petone (the sections of road between Union Street and Hutt Road); and

(vii)      notes that traffic will be managed through both the Jackson Street and Campbell Terrace intersections during the closure period(s).”

For the reason that the proposed temporary road closures are necessary to accommodate the safe and efficient running of the filming for the production team, participants and the general public.

 

15.

Regulatory Matters (20/1440)

Report No. RC2020/6/289 by the Executive Assistant, Environment and Sustainability

 

The Head of Environmental Consents elaborated on the report.

The Chair thanked the officers for an infornmative report.

 

Resolved(Cr Hislop/Cr Brown)                                       Minute No. RC 20612

“That the Committee receives and notes the information.”

16.     QUESTIONS   

          There were no questions.

 

 

There being no further business the Chair declared the meeting closed at 2.56pm.

 

 

 

 

 

 

 

Cr D Hislop

CHAIR

 

 

 

 

 

 

 

CONFIRMED as a true and correct record

Dated this 8th day of December 2020

 


Our Reference          20/1593

TO:                      Mayor and Councillors

Hutt City Council

FROM:                Charles Agate

DATE:                24 November 2020

SUBJECT:           Amendment to Proposed Traffic Resolution - Victoria Street, Alicetown.

 

 

Recommendation

That the Council amends recommendation (ii) ‘approves the installation of a P60 (8am-6pm Monday-Sunday) time restriction within the Victoria Street Reserve Carpark’ of report TSC2020/6/247 as follows:

 

(ii)        approves the installation of a P120 (8am-6pm Monday-Sunday) time             restriction within the Victoria Street Reserve Carpark, as shown in    Appendix 2 of the memorandum.

 

 

Purpose of Memorandum

1.    The purpose of this memorandum is to recommend to Council that it amends the recommendation of the Traffic Subcommittee as it relates to recommendation (ii) of report TSC2020/6/247 - Victoria Street, Alicetown - Proposed P60 Time Restriction and Bus Stop Modification.

Background

2.    At the meeting of the Traffic Subcommittee on 10 November 2020, Report no: TSC2020/6/247 was presented for recommendation to Council.

3.    The report in part recommended the installation of a P60 (8am-6pm Monday to Sunday) time restriction (Recommendation (ii)), within the Victoria Street Reserve Carpark. As shown in Appendix 1.

4.    The Subcommittee passed the recommendation outlined in the officer’s report.

5.    During and after the meeting concerns were raised whether the Playcentre had been appropriately consulted. Consequently, further discussions were had with both Council Parks and Recreation (who administer the land), and the Alicetown Playcentre who presented to the Subcommittee during public comment.

6.    As a result of these additional conversations, Parks and Recreation would like to accommodate the needs of the Alicetown Playcentre by adjusting the preferred time restriction to P120 (8am-6pm Monday to Sunday).

 

Appendices

No.

Title

Page

1

Appendix 1 - Original Proposal

91

2

Appendix 2 - Revised Plan (Time Limited Parking)

92

    

 

 

 

 

 

 

Author: Charles Agate

Traffic Engineer - Network Operations

 

 

 

 

 

 

Approved By: Damon Simmons

Traffic Asset Manager

 




Our Reference          20/1569

TO:                      Mayor and Councillors

Hutt City Council

FROM:                Wendy Moore

DATE:                19 November 2020

SUBJECT:           Waste Management Bylaw

 

 

Recommendation

That Council note the further information requested at the Policy, Finance and Strategy Committee meeting on 17 November 2020.

 

 

Purpose of Memorandum

1.    To provide council with the further information requested at the Policy, Finance and Strategy Committee meeting on 17 November 2020.

Background

2.    At the Policy, Finance and Strategy Committee meeting on 17 November 2020, officers were asked to explore the possibility of including an additional clause in the Waste Minimisation Bylaw requiring organisers to provide their report back to Council within 3 months of an event having taken place.

Further information

3.    Officers consulted the other councils involved to get their views on including an additional clause requiring report back within a specified time period. They have advised that they are at a stage with their bylaw approval process where making any amendment could require resubmitting the bylaw to their councils pushing time frames out. A primary driver is ensuring that all councils have their bylaws in place before the end of 2020.

4.    Also, there was general agreement a specific timeframe can easily be included in the process developed to implement that part of the bylaw. The process would set out time frames for submitting the waste minimisation plan itself and any reporting on the implementation of that plan.

 

 

Appendices

There are no appendices for this report.   

 

 

 

 

 

 

Author: Wendy Moore

Head of Strategy and Planning

 

 

 

Author: Jörn Scherzer

Manager, Sustainability and Resilience

 

 

 

 

 

 

Approved By: Bruce Hodgins

Strategic Advisor

 

 


Our Reference          20/1547

TO:                      Mayor and Councillors

Hutt City Council

FROM:                Wendy Moore

DATE:                18 November 2020

SUBJECT:           Encroachments Policy - Private use of public land

 

 

Recommendation

That Council notes the further information provided in response to questions from the Policy, Finance and Strategy Committee meeting 17 November 2020.

 

 

Purpose of Memorandum

1.    This memorandum responds to requests from elected members during the Policy, Finance and Strategy Committee meeting on 17 November 2020. 

Background

2.     At its meeting on 17 November the Policy, Finance and Strategy Committee agreed to recommend that Council:

i.    notes that Council in November 2018 asked officers to identify all unlicensed encroachment areas, review the scale of the project in terms of number and type of encroachment and develop options for Council to consider to address the issues related to unlicensed encroachments;

ii.   agrees that all encroachments are licensed,

iii.  agrees that licences will not be required for garden encroachments where they meet the following criteria:

a.     size – they are less than 10 sq metres in size; and/or

b.     function – they are accessible and do not interfere with public use or Council access to it;

iv.  agrees a staggered approach is taken to licensing encroachments as follows

a.     pavement;

b.     garage;

c.     garden; and

d.     drainage.

v.   agrees that the work to license existing encroachments begins immediately starting with pavement licenses;

vi.  agrees that current encroachment license fees will apply until 30 June 2021.  These are:

a.     Garages – single$128, double $256

b.     Garden - $115

c.     Drainage $57.50

d.     Pavement - $57.50

vii. agrees to rescind the requirement that pavement licences must be renewed every three years and;

viii.            agrees to retain the 90cm rule which makes the first 90cm of footpath freely available for businesses to use without an encroachment licence.

3.    Considerable work has been completed to identify every encroachment in the city, categorise these and assess the effort required to address the number of unlicensed encroachments in the city in response to Council’s earlier direction. 

4.    The current situation where only 1 in 7 encroachments is licensed means that a small number of ratepayers are licensed and paying the cost of their encroachment while a much larger group of ratepayers are gaining the benefits of an encroachment at no cost. 

Further information

5.    The Committee also asked officers to provide information for Council, to consider at its meeting to on 8 December 2020 as follows:

i.    To clarify whether the size and function criteria would be applied together i.e. size and function or separately size or function

ii.   To provide examples of encroachment licence fees in other areas in the region

6.    The Committee also asked officers to undertake further work on using land value as a key component of assessing encroachment licence fees. 

Size and Function criteria (see Appendix 1)

7.    The two criteria of size and function will be applied separately.  A person will not have to get an encroachment licence if the encroachment is less than 10m2 or if it is clearly not part of private property.

8.    Encroachments where the encroachment size is less than 10m2 are:

i.    The use of straight fencing panels or supporting beams on fences that go around a corner

ii.   Growth on the berm (encroachment) other than grass e.g. agapanthus, daffodils, wide hedges

9.     There are a large number of encroachments between 10m2 and 30m2 that in terms of their “function” could be termed “streetscape”. This is where:

·    the encroachment is clearly not part of the private property that is, it is not fenced off for private use and does not have a permanent structure or building on it;

·    the encroachment is only used for planting and adds value to the street aesthetically; and

·    the encroachment could also be easily returned to public land if required.

10.   If an encroachment is less than 10m2 a licence will not be required.  If the encroachment in terms of “function” is clearly not part of private property and is considered to be streetscape, a licence will not be required.

11.   Appendix 1 shows examples of properties that meet one or more of each of the criteria and would therefore be exempt from an encroachment fee.  Officers grouped encroachments to inform the setting of criteria. 

Encroachment Licence fees in region

12.   The following table provides cost information requested.

Council

Wellington

Upper Hutt

Porirua

Kapiti Coast

 

Minimum fee $103.50

Fee per m2  15.10

No annual fee

Fences – no charge

Gardens – no charge

Car Park Pads – no charge

Carports and Garages – charged at the rate of $8. 83psm reviewable annually in line with the rates increase for the previous year

No annual fee

 

 

Appendices

No.

Title

Page

1

Appendix 1 - Encroachments - examples of size and function rules

98

2

Appendix 2 - Commercial Examples for Encroachments

102

    

 

 

Author: Wendy Moore

Head of Strategy and Planning

 

Author: Catherine Taylor

Senior Research and Evaluation Advisor

 

 

Approved By: Matt Boggs

Director, Strategy and Engagement

 

 


Appendix One – 10 m2

The two main encroachments where the encroachment is less than 10m2 are:

·    The use of straight fencing panels or supporting beams on fences that go around a corner

·    Growth on the berm other than grass e.g. agapanthus or wide hedges

Examples of straight fences on angled corners

        

Examples of planting growing into road reserve

The fence is on the boundary. The encroachment is in relation to the growth on the road reserve between the fence and the footpath     

Appendix Two - Function

All the examples are over 10m2A large number of encroachments between 10m2 and 30m2 could be termed “streetscape”. This is where the berm is clearly not part of the private property but has been used by the home owner for planting and in most cases adds value to the street aesthetically. The berms could be easily returned to public land if required and the public is not excluded from using the space.

 

 

The fence/edge is inside or on the boundary but the road reserve between the boundary and footpath has been altered but remains part of the public space and does not look or feel like it belongs to the private property.  

Topography: this is where planting or fencing has occurred on steep land and where fencing has added to the safety of pedestrians using the footpath or planting has been added that will reduce erosion concerns.

 


 

Appendix Three – Drainage reserve

An example of where drainage reserve is being used for private benefit but the area has not been interfered with or built on therefore its can still serve its purpose as drainage reserve.

Drainage reserve

Example of a drainage reserve from creek to reserve. Passes through several properties, including the one pictured. The drainage reserve land is the strip of grass to the left of the driveway. 

 


Appendix 2: Commercial Examples

 


Hutt City Council

19 November 2020

 

 

 

File: (20/1564)

 

 

 

 

Report no: HCC2020/6/299

 

Seaview Marina Limited - Annual Report for the year ended 30 June 2020

 

Purpose of Report

1.    To provide Council with the Annual Report for Seaview Marina Limited (SML) for the year ended 30 June 2020.

Recommendations

That Council receives and notes the Annual Report for Seaview Marina Limited for the year ended 30 June 2020, attached as Appendix 1 to the report.

 

 

Background

2.    It is a requirement of the Local Government Act 2002 that a Council Controlled Organisation (CCO) deliver to its shareholders an annual report on the organisation’s operations. This report is presented to the Council for information.

3.    Mr Brian Walshe (Chairman) and Mr Alan McLellan (Chief Executive) will be at the meeting to present the Annual Report and answer any questions.

Discussion

4.    The audited Annual Report is attached as Appendix 1 to the report. The Annual Report details the results and achievements for the year.

5.    The Annual Report received an unmodified opinion from Audit New Zealand.

Impact of Covid-19

6.    The impact of Covid-19, and the lockdown at alert level’s 4 and 3, on revenue and expenses was not significant.  Revenue was lower in two rental areas:

a.   Wellington Marine Centre (WMC); and

b.   Hardstand activities. 

7.    The Board granted WMC tenants a 70% reduction to the April and May rentals. This resulted in a reduction in revenue of $25k to $305k. 

8.    The Board granted hardstand users a 50% rental reduction during alert levels 4 and 3. This resulted in a reduction in revenue of $8k to $248k.

9.    Comprehensive details are disclosed in note 23 of the annual report.

Climate Change Impact and Considerations

10.  The matters addressed in this report have been considered in accordance with the process set out in Council’s Climate Change Considerations Guide.

Consultation

11.  There are no consultation requirements arising as a result of this report.

Legal Considerations

12.  Due to Covid-19, the statutory deadline for completion of the Annual Report was amended by Parliament in August 2020 from 30 September to 30 November for all Council Controlled Trading Organisations.

Financial Considerations

13.  The audit was concluded on 26 November and an unmodified audit opinion issued.

Appendices

No.

Title

Page

1

Appendix 1 - Seaview Marina Limited Annual Report Year Ended 30 June 2020

105

    

 

 

Author: Sharon Page

Senior Management Accountant

 

 

 

 

Reviewed By: Darrin Newth

Financial Accounting Manager

 

 

Approved By: Jenny Livschitz

Chief Financial Officer

 



 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Hutt City Council

16 October 2020

 

 

 

File: (20/1250)

 

 

 

 

Report no: HCC2020/6/310

 

Hutt City Community Facilities Trust - Annual Report for the Year ended 30 June 2020

 

Purpose of Report

1.    To provide the Committee with the Annual Report for the Hutt City Community Facilities Trust (CFT) for the year ended 30 June 2020.

Recommendation

That the Committee receives and notes the Annual Report for the Hutt City Community Facilities Trust for the year ended 30 June 2020, attached as Appendix 1 to the report.

 

Background

1.    It is a requirement of the Local Government Act 2002 that a Council Controlled Organisation (CCO) deliver to its shareholders an annual report on the organisation’s operations. This report is presented to the Council for information.

2.    Mr John Strahl (Chairman) will be at the meeting to present the Annual Report and answer any questions.

Discussion

3.    The audited Annual Report is attached as Appendix 1 to the report. The Annual Report details the results and achievements for the year.

4.    The Annual Report received an unmodified opinion from Audit New Zealand.

Impact of Covid-19

5.    Covid-19 and the lockdown at alert level’s 4 and 3 had no impact on CFT’s financial results or performance measures.  Expenses (for example additional cleaning and security patrols) likely to have increased because of Covid-19 were the responsibility of the tenant.

6.    Comprehensive details are disclosed in note 20 of the annual report.

Climate Change Impact and Considerations

7.    The matters addressed in this report have been considered in accordance with the process set out in Council’s Climate Change Considerations Guide

Consultation

8.    There are no consultation requirements arising from this report.

Legal Considerations

9.    Due to Covid-19, the statutory deadline for completion of the Annual Report was amended by Parliament in August 2020 from 30 September to 30 November for all Council Controlled Trading Organisations.

 

Financial Considerations

10.  The audit was concluded on 27 November and an unmodified audit opinion issued.

Appendices

No.

Title

Page

1

Community Facilities Trust Annual Report 30 June 2020 FINAL

147

    

 

 

 

 

 

Author: Sharon Page

Senior Management Accountant

 

 

 

 

 

 

Reviewed By: Darrin Newth

Financial Accounting Manager

 

 

 

Approved By: Jenny Livschitz

Chief Financial Officer

 



 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Hutt City Council

26 November 2020

 

 

 

File: (20/1601)

 

 

 

 

Report no: HCC2020/6/312

 

Naenae Spatial Plan

 

Purpose of Report

1.    The purpose of this paper is to seek endorsement of the Naenae Town Centre Spatial Plan (Spatial Plan) and agree to the investigation of projects listed below which will be scoped, costed and prioritised against the $9M funding allocated for projects determined by the Spatial Plan.

Recommendations

That Council:

(i)        endorses the Naenae Town Centre Spatial Plan;

(ii)       agrees to further investigate, scope, cost and prioritise the current preference of options being promoted by the community and as expressed in the Naenae Town Centre Spatial Plan - these include:

a.    Rātā Street to Vogel Street extension – service lane for possible supermarket;

b.    Shared space extension of Hillary Court;

c.     Retail on Everest Avenue with an upgraded streetscape and parking layout;

d.    Development of community facilities to activate the heart of Hillary Court;

e.     Expanded square/plaza between library and the former Naenae Post Office Building;

f.     The provision of housing by Council within the Naenae Town Centre;

g.    Supermarket on site of the former pool – Walter Mildenhall Park;

h.    Potential overbridge to railway station and Oxford Terrace; and

i.     Retention of current library;

(iii)      notes that option a (Rātā Street to Vogel Street extension) will require the construction of a new road;

(iv)      notes that option c (Everest Avenue upgrade) will require a change to the current parking layout of Everest Avenue and the reduction of the footpath width on either side of the street; 

(v)       notes that option d (community facilities) will likely require Council to purchase a building within the centre of Hillary Court to be re-purposed as a community facility;

(vi)      notes that option f (provision of housing) will be explored with Urban Plus Limited as the likely developer of any agreed re-development sites;

(vii)     note that option g (supermarket) would be investigated on the basis that the land would be leased to a possible supermarket operator;

(viii)    notes that option h (overbridge) would be investigated on the basis that Greater Wellington Regional Council has the responsibility of managing assets (subway and station) related to the Naenae Railway Station and that the key issue identified by community was the safety concerns related to the current subway; and

(ix)       notes that the Spatial Plan team will continue to engage with the Naenae community about the development of a possible shared lane that would connect Sladden Street to Vogel Street through Hillary Court.

 

Background

2.       In April 2019 the Naenae Olympic Pool was closed to the public due to seismic issues.

3.       Following extensive community engagement in December 2019 Council agreed to progress, subject to funding, a proposal to build a new pool and fitness suite on the site of, or adjacent to, the current pool. This required an amendment to the Long Term Plan and a consultation document was prepared with a projected capital cost of $54M. 

4.       Council also directed officers to urgently start work on a Spatial Plan for the wider Naenae town centre, and agreed to retain the $9M already budgeted for a community hub in Naenae to invest in other projects, as determined by the Naenae Town Centre Spatial Plan (Spatial Plan).

5.       The approach for the development of the Spatial Plan was informed by the process used to develop the Petone 2040 Spatial Plan. The Spatial Plan team included the Eastern Ward Councilor, a community group of four representatives, a council officer project team and an expert consultant team which included economic, movement and urban design specialists. 

6.       The Spatial Plan Team has undertaken a number of community engagement sessions and engaged with over 500 people including school students from both Naenae Intermediate and Naenae College, business/retail shop owners, iwi and wider members of the Naenae community (inter alia).

7.       Engagement methods included online surveys, pamphlet drops, workshops, meetings, online webinars and an open day at the Naenae market.

8.       Community engagement concluded on the 18th of November and the summary of the survey findings of this work are provided Appendix 1. This paper seeks agreement from Councillors for the further investigation of options promoted and supported through the community engagement process as well as the expert consultant team and are highlighted in the final Spatial Plan document. These options are noted in the recommendations of this report.

Discussion

The Naenae Town Centre Spatial Plan

9.       The Spatial Plan shows and describes how the Naenae town centre and new pool may be configured in a way that speaks to the community’s aspirations whilst also applying best practice in urban form and design. Therefore, the Spatial Plan is informed by data, evidence and the voice of the community. The expert consultant team consisted of urban design, transport and economic development specialists. The finalised Naenae Town Centre Spatial Plan is provided at Appendix 2.

Developing the Naenae Town Centre Spatial Plan

10.     In order to bring in the voice of the community the Spatial Plan Team led out two phases of community engagement. Phase one included a series of community meetings where people identified the things they wanted to see as a part of the spatial plan. The key opportunities / aspirations noted by the community were:

a.    A desire for a new pool and gymnasium

b.    For Hillary Court to be fixed and better looked after

c.    A supermarket that services the Naenae community

d.    Retail and shopping options – supporting local shops and stores

e.    The clear expression of culture, art, identity and people of Naenae

f.     People living in Naenae town centre – creating a heart

g.    Better connections and access ways ie across the railway track

11.     After further analysis of the key themes, opportunities and aspirations noted through phase one of the engagement process, options were developed into concept designs by the expert consultant team which were tested at a Community Group meeting.

12.     The concept images which were tested at the community are attached at Appendix 3 to the report.

13.     Some of the high level feedback from the community meeting is noted below:

a.  There were mixed views from the participants around a supermarket. Some noted a desire to support local retail and grocery stores however others supported the need for a supermarket but noted the importance of affordability. Others noted a desire for a supermarket but did not want council to sell reserve land.

b.  The participants generally supported the introduction of new access ways, crossings over the railway line (overbridge or level crossing) and the creation of a new road between Rātā and Vogel Streets as well as a pedestrian extension of Hillary Court on to Mildenhall Reserve.

c.  There was general support for the provision of housing but there were some concerns about height and location.

d.  The concept of a plaza in the centre of Hillary Court was generally supported

e.  The reorientation of parking on Everest Ave was generally supported

14.     Taking on board the input from this meeting the Spatial Plan team developed a series of concept images that related to the specific components as a part of the phase two engagement. The concept images are attached at Appendix 4 to the report.

15.     As was noted above the Spatial Plan team undertook a series of engagement sessions with the community on these concepts. The engagement included community meetings, an open day and an online and written survey. The project team received survey feedback from 569 people and led over 10 community engagement sessions which spanned iwi, schools, businesses and wider members of the community.

16.     Some of the responses from survey are quoted below:

a.    “Yes, I live in Naenae and am sick of driving into the central Hutt for groceries. For those without cars and/or on low incomes not having a supermarket limits their access to a range of affordable food”.

b.    “Council have a mandate to provide affordable housing for their constituents”.

c.     “Having space for people to congregate and socialise on sunny days is nice and fosters a sense of community engagement. The current centre is at the moment very uninviting.

d.    “The subway tunnel is dark with a low ceiling and not visible to above ground. As a woman, it feels unsafe to walk in alone, especially at night”.

17.     After analysis of the survey results and engagement the preferred options / opportunities highlighted by community were:

a.         Rātā Street to Vogel Street extension – service lane for possible supermarket;

b.         Shared space extension of Hillary Court;

c.         Retail on Everest Avenue with an upgraded streetscape and parking layout;

 

d.         Development of community facilities to activate the heart of Hillary Court;

e.         Expanded square/plaza between library and the former Naenae Post Office Building;

f.          The provision of housing by Council within the Naenae Town Centre;

g.         Supermarket on site of the former pool – Walter Mildenhall Park;

h.         Potential overbridge to railway station and Oxford Terrace; and

i.          Retention of current library

18.     Options A through to E are activities and projects that can be directly funded and supported by Council through the $9M allocation of funding.

19.     Option F would require officers to engage directly with Urban Plus Limited as Councils’ housing company to explore possibilities around the delivery of housing.

20.     The supermarket opportunity has a number of sensitivities noting that it would be positioned on reserve land, meaning that the use of the land would most likely be on the basis of a lease with Council. Further conversations around commercial viability and options are needed with potential supermarket providers. One of the other key messages noted in the engagement phase was that any supermarket should be sensitive to the needs of the community when pricing their goods. This is particularly relevant as any supermarket on Walter Mildenhall Park would be a medium sized supermarket which tends to have higher prices for their goods – noting that smaller type supermarkets are typically more expensive to operate.

21.     The overbridge option would be explored on the basis that Greater Wellington Regional Council (GWRC) has the responsibility for managing assets related to the Naenae Railway Station.  Although many people noted a strong sense of positivity towards the overbridge, the clear and overwhelming message related to the lack of safety people felt when using the current subway. With that in mind there are things which we as Council could work with GWRC on to improve safety in the current subway.

22.     Alongside the listed options, the consultant team also wanted the Spatial Plan project team to look at the opening up of a shared lane that would connect Sladden Street and Vogel Street through Hillary Court.  This option was taken out of the initial concepts as it was confusing to the community but it was agreed by the Spatial Plan team that it needed to be looked at in more detail.  Further engagement with the Naenae community on this option is required.

23.     The next steps are to investigate, scope, cost and prioritise the options against the $9M allocation of Council funding for Spatial Plan projects. Once the options have been further investigated, prioritised and tested, approval for their delivery will be sought through the Community and Environment Committee.

Climate Change Impact and Considerations

24.  The matters addressed in this report have been considered in accordance with the process set out in Council’s Climate Change Considerations Guide

Consultation

25.  There has been extensive consultation on the Naenae Town Centre Spatial Plan as noted in the body of the report.

Legal Considerations

26.  There are no legal considerations.

Financial Considerations

27.  There are no financial considerations.

Appendices

No.

Title

Page

1

Appendix 1 - Naenae Spatial Plan Questions (Under Separate Cover)

 

2

Appendix 2 - Naenae Town Centre Spatial Plan (Under Separate Cover)

 

3

Appendix 3 - Tested concept images (Under Separate Cover)

 

4

Appendix 4 - Updated concept images (Under Separate Cover)

 

    

 

 

 

 

 

Author: Kara Puketapu-Dentice

Director Economy and Development

 

 

 

 

 

 

Approved By: Jo Miller

Chief Executive

 


Hutt City Council

06 November 2020

 

 

 

File: (20/1248)

 

 

 

 

Report no: HCC2020/6/24

 

Council Committee Structure 2019-2022 Including Additional Appointments

 

 

 

 

Purpose of Report

1.    The purpose of this report is to review the operation of the committee structure that Council adopted for the 2019 to 2022 triennium, one year on from its implementation, recommend changes for 2021 and 2022 and make additional appointments.

 

Recommendations

That Council:

(i)      notes that the Council committee structure that was adopted on
10 December 2019 has been reviewed following its first year of operation;

(ii)     notes that a revised committee structure consisting of two major standing committees of the whole (Policy, Finance & Strategy Committee and Communities Committee) and two smaller standing committees (Infrastructure & Regulatory Committee and Climate Change & Sustainability Committee) would spread the workload more evenly across committees, more clearly delineate the responsibilities of each committee and improve reporting lines through alignment with the new organisational structure that was implemented during 2020;

(iii)    adopts the revised committee structure outlined in Appendix 1 attached to the report for 2021 and 2022;

(iv)    notes that the committee terms of reference have been reviewed to reflect the responsibilities of the four standing committees, to clarify the role of the Audit & Risk Subcommittee, and to provide for the chairmanship of the Traffic Subcommittee to rotate between the Chair and Deputy Chair 18 months into a new triennium, i.e. as at the end of April in the year prior to the next local government election, along with other changes outlined in the report that will enhance the timelines for decision-making;

(v)     adopts the terms of reference for the revised committee structure, attached as Appendix 2 to the report;

(vi)    notes that Council’s Climate Change Working Group is disestablished as at 31 December 2020 as a result of its work being subsumed into that of the Climate Change & Sustainability Committee;

(vii)   notes that the Chairs and Deputy Chairs of the current Policy, Finance & Strategy Committee, Community & Environment Committee and Regulatory Committee will continue in these roles in the new Policy, Finance & Strategy Committee, Communities Committee and Infrastructure & Regulatory Committee respectively;

(viii)  appoints a Chair, Deputy Chair and members to the Climate Change and Sustainability Committee;

(ix)    appoints members to the Infrastructure & Regulatory Committee;

(x)     appoints a Chair and Deputy Chair to the District Plan Review Subcommittee;

(xi)    appoints a councillor to the Audit & Risk Subcommittee; and

(xii)   appoints a councillor to the Board of Seaview Marina Limited for a term of two years with remuneration of $7,000.00 per annum.

For the reason that the revised committee structure will assist Council to promote the social, economic, environmental and cultural wellbeing of the city’s communities.

 

Background

2.    Council adopted a new committee structure on 10 December 2019 and agreed that the structure would be reviewed in 12 months’ time. The minutes of the 10 December meeting recorded that the review would investigate the workloads and relationships with the Traffic Subcommittee and the Regulatory Committee.

3.    Council adopted a committee structure that provided for two committees of the whole of Council (Policy, Finance & Strategy Committee and Community & Environment Committee), with a focus on separating policy and strategy setting, and financial and performance monitoring, from Council’s operational activities. The establishment of two major standing committees as committees of the whole of Council was also intended to ensure that all councillors are involved in setting the broad vision and direction for the city, and taking a holistic approach to the work programmes required in order to achieve the Council’s goals for the city.  

4.    The structure was also intended to ensure that responsibility and processes for regulatory decision-making are separated from non-regulatory responsibilities, as required by the Local Government Act 2002. This was achieved through establishing a Regulatory Committee comprising all but three members of Council.

Discussion

5.    Feedback on the operation of the committee structure in its first year was sought from elected members and Council officers. The feedback highlighted opportunities for change, particularly in respect of the committee workloads and clarification of the respective responsibilities of the committees.

6.    A review of the order papers and minutes for the meetings of major standing committees during 2020 confirms that the combined workloads of the Community & Environment Committee and Regulatory Committee, based solely on the number of agenda items and duration of meetings, roughly equate to the workload of the Policy, Finance & Strategy Committee. This impacts the size of order papers and length of meetings.

7.    The committee terms of reference are lengthy and detailed, and greater clarity is required on the roles of the committees to ensure reports go to the appropriate committee. Fragmentation of aspects of the same process across committees, e.g. different aspects of the District Plan process split between the Policy, Finance & Strategy Committee and Regulatory Committee, has also led to uncertainty in deciding which committee to report to.

8.    The Audit & Risk Subcommittee is seen to have a wide mandate and there is an element of uncertainty over the split in responsibilities between this and the Policy, Finance & Strategy Committee in terms of financial reporting, and between this and the Long Term Plan/Annual Plan Subcommittee in terms of risks associated with the Long Term Plan process. Clarification of the terms of reference to reflect the monitoring and advisory role of the Audit & Risk Subcommittee will ensure that financial and related decision-making is carried out by the appropriate committee.

9.    Council asked that the workloads and relationships with the Traffic Subcommittee and the Regulatory Committee be investigated as part of this review. Traffic and other roading issues such as street naming and temporary road closures have been separated out between the Traffic Subcommittee and the Regulatory Committee for the current triennium. This balance is considered appropriate by officers, as it splits the workload between committees and consequently results in different reporting deadlines.

10.  The Traffic Subcommittee has an important role in working through localised issues and, as such, is regarded as providing an excellent training ground for both chairs and members. In recognition of this factor, it is proposed that the chairmanship of the Traffic Subcommittee rotate between the appointed Chair and Deputy Chair at a point 18 months into a new triennium.

11.  Changes coming up in 2021 and 2022 that impact on the committee structure include a heavy workload for the District Plan Review Subcommittee, which reports to the Policy, Finance & Strategy Committee and on to Council. 

12.  The timeframe for decision-making was also raised during the review of the committee structure, particularly where a committee or subcommittee reports to another committee.

Options

13.  Options to address the matters outlined above have been considered, and it is recommended that a revised committee structure be implemented.

14.  This would consist of two major standing committees of the whole (Policy, Finance & Strategy Committee and Communities Committee) and two smaller standing committees (Infrastructure & Regulatory Committee and Climate Change & Sustainability Committee). See Appendix 1 attached for the major areas of responsibility that each of these committees would have. This would spread the workload more evenly across committees, more clearly delineate the responsibilities of each committee and improve reporting lines through alignment with the new organisational structure that was implemented during 2020.

15.  As a result of this change the Chairs and Deputy Chairs of the current Policy, Finance & Strategy Committee, Community & Environment Committee and Regulatory Committee will continue in these roles in the new Policy, Finance & Strategy Committee, Communities Committee and Infrastructure & Regulatory Committee respectively.

16.  Membership of the current Regulatory Committee is reduced as a result of this proposal and it will be necessary for Council to appoint members to the new Infrastructure & Regulatory Committee.

17.  A new Climate Change & Sustainability Committee is proposed, and it will be necessary for Council to appoint the Chair, Deputy Chair and members of the committee.

18.  With the establishment of this new committee, Council’s existing Climate Change Working Group would be disestablished as at 31 December 2020, as its work has been subsumed into that of the new committee.

19.  The committee terms of reference have been reviewed and aligned with the proposed committee structure, and are attached as Appendix 2 to the report.

20.  The terms of reference for the Audit & Risk Subcommittee have been extensively revised in order to clarify the monitoring and advisory role of this subcommittee and the scope of its operations.

21.  The terms of reference for the Traffic Subcommittee have been amended to provide for the chairmanship to rotate between the appointed Chair and Deputy Chair at a point 18 months into a new triennium, i.e. as at the end of April in the year prior to the next local government election.

22.  The terms of reference for the Hearings Subcommittee and District Plan Hearings Subcommittee have been amended to reflect that these subcommittees report directly to Council and not through a standing committee.

23.  In order to enhance timeframes for decision-making, the revised terms of reference provide for the four standing committees to have the authority to perform the responsibilities of another committee where a decision is required prior to the next meeting of that other committee. They also provide for a committee with primary responsibility for a policy or project to make any associated decisions that would normally be dealt with by a separate committee. This would avoid the need to take the matter to two separate committees for decisions to be made.

24.  In addition to the appointments required to the new committees, additional councillor appointments are required at this time to the District Plan Review Subcommittee and Audit & Risk Subcommittee. The terms of reference for the Audit & Risk Subcommittee include a matrix of experience, skills and personal qualities to be assessed in making an appointment.

25.  A councillor appointment is also required to the Board of Seaview Marina Limited. Council’s Appointment and Remuneration of Directors Policy requires that Council appoint a member who has been assessed as having the skills, knowledge or experience to guide the organisation, given the nature and scope of its activities, and contribute to the achievement of the objectives of the organisation.

Climate Change Impact and Considerations

26.  The revised committee structure makes provision for a new Climate Change & Sustainability Committee to be established to focus on these environmental issues, replacing the current Climate Change Working Group.   

Consultation

27.  Feedback on the functionality of the committee system was requested from elected members as part of the 2020 Survey of Councillors and Community Board Members carried out by Peter Glen Research. In addition feedback on the committee structure was sought from report authors, reviewers and authorisers. The Corporate Leadership Team supports the proposed revision of the committee structure.

Legal Considerations

28.  Section 41A(3) of the Local Government Act 2002 (LGA) empowers the Mayor to establish committees of the territorial authority and appoint the chairpersons of those committees. The current committee structure was adopted by Council on 10 December 2019.

29.  Section 41A(4) of the LGA does not limit or prevent the territorial authority, in accordance with clause 30 of Schedule 7, from discharging or reconstituting a committee established by the Mayor, or to appoint one or more committees in addition to any established by the Mayor.

30.  Clause 30 of Schedule 7 of the LGA provides for a local authority to appoint the committees, subcommittees and other subordinate decision-making bodies that it considers appropriate.

Financial Considerations

31.  Elected member remuneration for the roles included in the current committee structure is outlined in the Council’s remuneration pool as set by the Remuneration Authority through the Local Government Members (2020/21) Determination 2020.

32.  Council has established by resolution the level of remuneration payable to Council directors on Council Controlled Organisations.

 

Appendices

No.

Title

Page

1

Appendix 1 - Proposed Committee Structure

192

2

Appendix 2 - Revised Terms of Reference

194

    

 

 

 

 

 

 

Author: Joyanne Stevens

Contractor

 

 

 

 

 

 

Reviewed By: Kathryn Stannard

Head of Democratic Services

 

 

 

Reviewed By: Bradley Cato

Chief Legal Officer

 

 

 

Approved By: Matt Boggs

Director, Strategy and Engagement

 

 

 

 


Council Committee Structure – January 2021 – October 2022

 

Committee

Chair/Deputy Chair

Membership

Overview

Areas of Focus

Aligned to Directorate

Standing Committees – committees of the whole

Policy, Finance & Strategy Committee

Cr Edwards/Cr Brown

Committee of the whole

To assist Council setting the broad direction of the city, discharging statutory functions, and overseeing organisational performance.

 

·    Long term/high level strategic focus

·    Long Term Plan/Annual Plan oversight

·    District Plan oversight

·    Strategic decision-making on urban design and spatial planning

·    Housing/homelessness

·    City growth/economic development

·    Financial and non-financial performance reporting

·    Oversight of Property Working Group

·    Oversight of strategies and policies

·    Bylaw development

·    Oversight of CCOs/approval of SOIs

Transformation & Resources

 

Strategy & Engagement

 

Environment & Sustainability

 

Economy & Development

 

Communities Committee

Cr Lewis/Cr Briggs

Committee of the whole

To assist Council to ensure healthy, vibrant, and resilient communities – through development and management of relevant plans/strategies/functions.

 

·    Community-based urban design and spatial planning

·    Major Neighbourhoods and Communities projects (e.g. Naenae Pool)

·    Arts and culture

·    Parks and reserves

·    Sport and recreation

·    Community funding

·    Community development

·    Community facilities and services

·    Community safety

·    Emergency management

Neighbourhoods & Communities

 

Other standing committees

Infrastructure & Regulatory Committee

Cr Hislop/Cr Mitchell

6-8 Councillors

Operationally focused committee, overseeing Council’s above and below ground core infrastructure needs, and core regulatory functions. 

·    Three waters infrastructure

·    Roading/transport

·    Infrastructure strategy

·    Integrated transport strategy

·    Wharves

·    Environmental consents

·    Regulatory functions including enforcement

Economy & Development

 

Environment & Sustainability

Climate Change & Sustainability Committee

TBD

6-8 Councillors

Oversight of Council’s environment and climate change response.

·    Oversight of Council’s plan to reach Carbon Zero including raising awareness of climate-related issues

·    Developing and Implementing climate and environmental policies and plans including ecology, biodiversity and biosecurity matters

·    Waste and recycling

Environment & Sustainability

Subcommittees

Audit & Risk Subcommittee

Sue Tindal/Mayor Barry

5 Councillors

To exercise a monitoring and advisory role in reviewing the effectiveness of the manner in which Council discharges its responsibilities in respect to governance, risk management and internal control.

·    Oversight of risk management and assurance across the Council Group with respect to risk that is significant

·    Internal and external audit and assurance

·    Health, safety and wellbeing

·    Business continuity and resilience

·    Integrity and investigations

·    Monitoring of compliance with laws and regulations

·    Significant projects, programmes of work and procurement, focussing on the appropriate management of risk

·    Oversight of preparation of the LTP, Annual Report and other external financial reports required by statute

Transformation & Resources

Chief Executive’s Employment Subcommittee

Mayor Barry/Deputy Mayor Lewis

3 Councillors

To execute the Chief Executive’s performance agreement and monitor the Chief Executive’s performance. This group can also recruit a new Chief Executive if needed.

 

 

 

 

Emergency Committee

Mayor Barry

3 Councillors

To determine matters within the authority of Council during the pandemic response.

 

 

Hutt City District Licencing Committee

Cr Edwards/Cr Rasheed

List members

To carry out the function required by the Sale and Supply of Alcohol Act 2012.

 

 

Hutt Valley Services Committee

Cr Briggs/Cr Heather Newell

3 Councillors each from HCC and UHCC

To facilitate coordination and decision-making on combined council services in the Hutt Valley.

 

 

Long Term Plan/Annual Plan Subcommittee

Mayor Barry/Deputy Mayor Lewis

Committee of the whole

To carry out all necessary considerations and hearings precedent to the Council’s final adoption of Long Term Plans and Annual Plans.

 

 

Traffic Subcommittee

Cr Sutton/Cr Dyer

4 Councillors and 3 Alternates

To consider and make recommendations to Council on traffic matters, and consider any traffic matters referred to it by Council.

 

 

Code of Conduct Subcommittee

Mayor Barry

3 community representatives

To carry out hearings and make decisions on material breaches of Council’s Code of Conduct.

 

 

District Plan Review Subcommittee

TBD

3 Councillors and 2 Iwi representatives

To make recommendations on the matters to be addressed in the full review of the District Plan and development of a Proposed District Plan.

 

 

Hearings Subcommittee

 

An independent Commissioner plus a minimum of 3 or 4 elected members and alternates who have RMA certification

To conduct the hearing of resource consent applications and related matters under the Resource Management Act 1991.

 

 

District Plan Hearings Subcommittee

 

Elected members with RMA certification appointed by the Chair of the Policy, Finance & Strategy Committee and the Chief Executive

To make recommendations with reasons on Proposed District Plan provisions and matters raised in submissions.

 

 

 



 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Hutt City Council

13 November 2020

 

 

 

File: (20/1349)

 

 

 

 

Report no: HCC2020/6/25

 

Updated Meeting Schedules for 2021 and 2022

 

 

 

 

Purpose of Report

1.    The purpose of this report is to seek adoption of updated meeting schedules for 2021 and 2022, and provide information on the number of meetings held over the last two years.

 

Recommendations

That Council:

(i)    notes the information contained in the report; and

(ii)   adopts the updated meeting schedule for 2021 and the interim meeting schedule for 2022 attached as Appendices 1 and 2 of the report.

For the reason that the Local Government Act 2002 requires that a local authority must hold the meetings that are necessary for the good government of its district.

 

Background

2.    At its meeting held on 29 September 2020 Council adopted interim schedules of meetings for 2021 and 2022. At that meeting Council also asked for a comparison of the number of meetings held in 2019 with those held in 2020. 

Discussion

3.    The meeting schedule for 2021 (attached as Appendix 1) has been updated to include minor changes to Council’s meetings and additional dates for meetings external to this Council. The schedule also includes new dates for the proposed Climate Change & Sustainability Committee (see separate report).

4.    The only change made to the interim schedule of meetings for 2022 (attached as Appendix 2) is to include new dates for the proposed Climate Change & Sustainability Committee.

5.    As well as including a meeting of the proposed Climate Change & Sustainability Committee in each meeting cycle, the updated schedule for 2021:

a.       Includes additional dates for meetings of the District Plan Review Subcommittee that will be required throughout 2021.

b.       Includes revised start times for eight Council briefings and a revised meeting date for the March 2021 meeting of the Communities Committee. These changes have been made in order to avoid clashes with District Health Board meetings.

c.       Amends the April and October dates for meetings of the Audit & Risk Subcommittee in order to avoid a clash of appointments for the independent Chair of the subcommittee.

d.      Includes revised dates in May 2021 related to the Long Term Plan process.

e.       Includes a revised meeting date for the November 2021 meeting of the Infrastructure & Regulatory Committee in order to avoid a clash with the Wellington Regional Strategy Committee.

f.       Includes dates for Local Government New Zealand Zone 4 meetings (venue still to be advised). 

g.       Includes dates for meetings of the Hutt Valley Services Committee.

h.      Includes start times and venues for scheduled meetings of the Community Funding Panels.

6.    Dates, times and venues for meetings of the Wellington Water Committee, and the date of the Civic Honours/Volunteer Awards ceremony in 2021, will be advised separately when available.

7.    The total number of meetings held in 2019 was 117. This compares with 113 meetings scheduled in 2020. Both years were slightly untypical, with 2019 an election year and 2020 the first year of the new Council and a year in which some meetings were impacted by Covid-19. However, the main differences between the two years are that more Community Panel meetings and hearings were held in 2019 and more briefings were held during 2020.

Climate Change Impact and Considerations

8.    Climate change considerations are not considered relevant to consideration of this matter, which addresses an administrative requirement.

Consultation

9.    No consultation is required in respect of the matters addressed in this report.

Legal Considerations

10.  The Local Government Act 2002 makes provision for local authorities to adopt a schedule of meetings, and for notification of the schedule, or of any amendment to the schedule, to constitute notification to members of the meetings to be held.

Financial Considerations

11.  There are no financial considerations arising from this report.

 

Appendices

No.

Title

Page

1

Appendix 1 - Updated Meeting Schedule 2021

226

2

Appendix 2 - Updated Meeting Schedule 2022

228

    

 

 

 

 

 

 

 

Author: Joyanne Stevens

Contractor

 

 

 

 

 

 

Reviewed By: Kathryn Stannard

Head of Democratic Services

 

 

 

Approved By: Matt Boggs

Director, Strategy and Engagement

 

 

 



 


 



 


Hutt City Council

12 November 2020

 

 

 

File: (20/1474)

 

 

 

 

Report no: HCC2020/6/300

 

Petition to Change Council's Street Naming Policy

 

Purpose of Report

1.    The purpose of the report is for Council to receive a petition from six Year 13 students from Wainuiomata High School.

Recommendations

That Council:

(i)    receives and notes the report;

(ii)   receives the petition from six Year 13 students from Wainuiomata High School attached as Appendix 1 to the report;

(iii)  agrees to refer the petition to officers to inform their work as part of the review of the Street Naming Policy as agreed by the Regulatory Committee as its meeting held on 23 November 2020;

(iv) notes that a report will be presented to the Infrastructure and Regulatory Committee in 2021 that will include a response to the areas raised by the petition; and

(v)  thanks the authors of the petition for the work that went into the petition.

 

Background

2.    The petition, initiated by six Year 13 students from Wainuiomata High School, is asking Council to change the Street Naming Policy on two points:

a.       By 2025 50% of street names should be in Te Reo Māori; and

b.       To replace colonial street names, to names of Maori leaders.  The street names for change are: Wakefield, Elizabeth, Victoria, High and Hastings

 

3.    The petition, containing 543 signatures, was delivered to Mayor Barry on
30 October 2020.

Council’s Standing Orders

4.    The petition complies with Council’s Standing Order 17.1 in that it is less than 150 words, contains more than 20 signatures and was received by the Chief Executive within five working days before the meeting.

Appendices

No.

Title

Page

1

Appendix 1 - Petition From Six Year 13 Students from Wainuiomata High School

232

    

 

 

 

 

 

Author: Kathryn Stannard

Head of Democratic Services

 

 

 

 

 

 

Approved By: Matt Boggs

Director, Strategy and Engagement

 



 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 

 


 

 


 

 


 


Hutt City Council

16 November 2020

 

 

 

File: (20/1517)

 

 

 

 

Report no: HCC2020/6/301

 

Update to Wellington Region Climate Change Working Group Terms of Reference

 

Purpose of Report

1.    To consider the proposed changes to the Wellington Region Climate Change Working Group (WRCCWG) Terms of Reference.

Recommendations

It is recommended that Council

(i)    endorses the proposed changes to the Wellington Region Climate Change Working Group Terms of Reference, with any additional requests for changes to the text to be provided as feedback to Greater Wellington Regional Council; and

(ii)   confirms Cr Mitchell and Cr Briggs as the two elected representatives from Hutt City Council, subject to the approval of the new Terms of Reference by Greater Wellington Regional Council.

For the reasons that:

§ The re-naming as a Forum (from “Working Group”) more accurately reflects the current purpose of the Group.

§ The increased number of elected members from one to two (with the commensurate removal of “alternate member”) status will provide a broader range of voices at the table.

§ The increased mana whenua membership will allow a more democratic representation as of right by mana whenua in the region and will also facilitate their effective participation in the work of the group.

§ The additional costs incurred from increasing the number of mana whenua representatives will be borne by GWRC.

 

 

Background

2.    The WRCCWG was established in 2017 to provide a forum through which the nine councils and mana whenua from across the Wellington region can network, discuss issues, share information and achieve (where appropriate) a consistent approach on climate change mitigation and adaptation. The group generally meets quarterly with a supporting officers group also meeting at a similar frequency

3.    As a Working Group the WRCCWG has no statutory powers and no allocated budget other than the money jointly contributed by members to fund agreed projects (such as the Regional Greenhouse Gas Inventory work completed in 2020).

Proposed changes

4.    At the start of the current triennium, the WRCCWG commenced a review of the Terms of Reference, to ensure:

(a)     that the documented structure and function matched the current role(s) that the group plays; and

(b)     that the membership was reflective of the needs of its elected and mana whenua stakeholders.

5.    The outcome of the review saw a number of changes proposed. The detail around these and the reasoning behind the changes are provided as Appendix 1: “Greater Wellington Regional Council – changes proposed to the terms of reference for the Wellington Region Climate Change Forum (WRCCF)”.

6.    The major changes proposed are:

§ The change of name (from “Working Group” to “Forum”), which more accurately reflects the current role of the body as a forum for learning, networking and sharing information, approaches etc.

§ An increase in the number of elected members from each member Council, from one to two, to reflect current practice whereby both elected members generally attend meetings. The alternate member status is accordingly removed.

§ A change in the number of mana whenua members. Whereas currently there are three Ara Tahi (GWRC) appointed representatives, this would increase substantially. Each of the six iwi signatories to the Memorandum of Partnership (iwi authority) would have the right to appoint up to two Forum members.

§ The Forum will appoint two Co-Chairs: a Councillor Co-chair appointed by Councillor members and another Co-Chair appointed by the mana whenua members.

7.    The changes will lead to some additional costs, primarily from the increase in the number of mana whenua members but this will be borne by GWRC.

8.    The new, currently Draft, Terms of Reference document proposed is provided as Appendix 2: “Draft revised Wellington Region Climate Change Working Group ToR”.

9.    The document has been reviewed by the WRCCWG.

10.  It is noted that while the draft document has not been formally endorsed by mana whenua, the three current Ara Tahi members of the group (all of whom have been integral to the changes proposed) have approved the changes.

Current and proposed future HCC membership of the group

11.  Current WRCCWG membership comprises one elected member from each Council in the Wellington region and three mana whenua representatives from GWRC’s Ara Tahi group. Each Council may also nominate an alternate member who in practice, currently, also attends and participates in meetings irrespective of the availability or attendance of the elected member.

12.  The current Hutt City Council elected representative is Cr Andy Mitchell and the alternate member is Cr Josh Briggs.

13.  Following receipt and consideration of feedback on the proposed Terms of Reference by local authority members, it is anticipated that GWRC will approve the new Terms of Reference in February 2021.  Hutt City Council will be then asked to formally advise the GWRC Chief Executive, by letter, the names of the two elected (ie Councillor) representatives who will represent Hutt City Council on the Wellington Region Climate Change Forum.

14.  To prevent Council having to revisit the issue in 2021, it is proposed that the current elected representative (Cr Mitchell) and the current alternate representative (Cr Briggs) are confirmed as being the two elected Hutt City Council representatives on the WRCCF. This approval is subject to the Terms of Reference of the new Forum being confirmed by GWRC.

Consultation

15.  No public consultation has been undertaken on the proposed changes.

Financial Considerations

16.  The changes will lead to some additional costs but these will be borne by GWRC.

Appendices

No.

Title

Page

1

Appendix 1 - November 2020 Greater Wellington Regional Council  changes proposed to the terms of reference for the WRCCWG Terms of Reference

260

2

Appendix 2 - November 2020 Draft revised Wellington Region Climate Change Working Group ToR

270

    

 

 

 

 

 

Author: David Burt

Senior Advisor Sustainability and Resilience

 

 

 

 

 

 

Reviewed By: Jörn Scherzer

Manager, Sustainability and Resilience

 

 

 

Approved By: Bruce Hodgins

Strategic Advisor

 


Greater Wellington Regional Council – Proposed terms of reference for the Wellington Region Climate Change Forum

This paper documents the changes between the existing and proposed Terms of Reference for the Wellington Region Climate Change Forum, and explains the rationale behind the key changes. Note that the numbering and the order of the content has changed, so please disregard any mismatched numbers.

 

CURRENT

CHANGED

RATIONALE FOR CHANGE/S

Title

Wellington Region Climate Change Working Group

Wellington Region Climate Change Forum

Reflects more accurately the nature of the group – an advisory body without decision-making powers or a budget. As such, the body becomes a forum for learning, networking, sharing information and approaches etc.

Purpose

To provide a forum through which councils and mana whenua from across the Wellington Region can network, discuss issues, share information and (where appropriate) achieve a consistent approach across all jurisdictions on climate change mitigation (reducing greenhouse gas emissions) and adaptation (preparing for impacts such as sea level rise, drought and enhanced natural hazards effects).

1.1       To provide a platform to facilitate alignment and recommend actions to address climate change mitigation and adaptation for the Wellington Region’s councils and mana whenua.

 

1.2       To provide a forum through which the Wellington Region’s councils and mana whenua can network, learn, discuss issues, and share climate change-related information.

 

To distinguish between activities which promote learning, networking and discussion and those that actively promote alignment of, and accountability towards, recommended policy developments.

Objective[1] 1

 

-

2.1       Identify and promote regional and local initiatives to address climate change issues with and for:

a            Māori and mana whenua

b            The wider community.

New objective to identify the need to emphasise the specific focus on the benefits of working with Māori and mana whenua.

Objective 2

2.1     Provide a forum for the region’s councils and mana whenua to network, discuss issues, share information and build capability.

2.2       Provide a collaborative forum for the Wellington Region’s councils and mana whenua to network, discuss issues, and share information.

Note that for all objectives small changes to language have been made in order to better reflect that the Forum is an advisory body with has no decision-making powers nor budget.

Objective 3

2.2     Provide a regional forum for dialogue with stakeholders.

2.3       Provide a regional forum for dialogue with stakeholders.

No change.

Objective 4

2.3     Oversee strategies, plans, research and initiatives being implemented or developed by councils within the region  and (where appropriate) align these activities to achieve greater consistency and efficiency

2.4       Consider strategies, plans, research and initiatives being implemented or developed by councils within the Wellington Region and (where appropriate) recommend how to align these activities to achieve greater consistency and impact.

As above for Objective 2.

Objective 5

2.4    Utilise the full range of skills and capabilities available in the region’s local authorities, and amongst other organisations, to address the economic, social, environmental and cultural Objective opportunities and consequences related to climate change

2.5       Recommend options to utilise the full range of skills and capabilities available in the Wellington Region’s councils, and amongst other organisations, to address the economic, social, environmental and cultural opportunities and consequences related to climate change.

As above for Objective 2.

Objective 6

2.5    Initiate joint projects/initiatives/campaigns that impact on, or require the active involvement of, more than one local authority (e.g., by sharing capacity, budgets or having a joint steering committee)

2.6       Recommend joint projects, initiatives, and campaigns that impact on, or actively involve, more than one council (e.g. by sharing capacity, funding, or governance through a joint steering committee).

As above for Objective 2.

Objective 7

2.6    Enable the development of regionally consistent recommendations that could be considered and adopted by each council individually (within a timeframe that meets individual councils’ needs)

2.7       Enable the development of regional recommendations, consistent with the Forum’s purposes, that could be considered and adopted by each council individually (within a timeframe that meets each council’s needs).

As above for Objective 2.

Objective 8

2.7    Act as a reference group to ensure consistent, integrated and coherent messaging for climate change-related outreach and awareness-raising activities

2.8       Act as a reference group to recommend to councils consistent, integrated and coherent messaging for climate change-related outreach and awareness-raising activities by those councils, including the development and dissemination of joint communications by councils to the public.

As above for Objective 2.

Objective 9

2.8    Provide a platform for joint advocacy and leadership – enabling Wellington Region’s councils to speak with one voice when appropriate  (for example by advocating to central government through the preparation of joint submissions on policy proposals)

2.9       Provide a platform for joint advocacy and leadership – enabling the Wellington Region’s councils to speak with one voice when appropriate (e.g. preparing, for adoption by the councils, draft joint submissions on policy proposals).

As above for Objective 2.

Objective 10

2.9    Enable the development and dissemination of joint communications to the public.

-

Included in new section 2.9.

Background

3.1       Councils in the Wellington Region are addressing a broad range of climate change-related issues, with individual councils implementing initiatives designed to reduce emissions and adapt to the impacts of a changing climate.

3.2       At a meeting in August 2017, representatives from councils across the region agreed that each council would benefit from participating in a regional working group that would provide coordination, facilitate joined up action, and enable consistent leadership, advocacy and communications in relation to climate change.

-

Removed as unnecessary element for a terms of reference.

Members

4.1       An elected member from each council in the Wellington Region[2].

4.2       Three mana whenua representatives from Ara Tahi[3].

 

3.1     The Forum has up to 30 members as follows:

a          Up to 18 Councillor members, being two elected members appointed by each council in the Wellington Region[4].

b          Up to 12 mana whenua members, being two members appointed by each iwi signatory to the Memorandum of Partnership (iwi authority).

3.2       Each appointment, and any change to an appointment, takes effect when it is notified formally in a letter from the relevant council or iwi authority to Greater Wellington Regional Council’s Chief Executive.

Past common practice has been to invite both the primary and alternate member (in the case there are two) from each council to meetings and for them to have the same participation rights as the primary member. This change adjusts the Terms of Reference to match the common practice.

The group members want this framework to help bring a Māori voice to agenda setting, work programme development, and general meeting correspondence. It was agreed that to assist with this, the same provision would be made for mana whenua entities to participate in the group as is provided for elected members.

It was also agreed that a regional iwi view on climate change is difficult to bring to the advisory group in the current form, and all six mana whenua entities are able to be involved and bring their rohe knowledge to the table.

Lastly, to reflect the collaborative nature of the advisory group, it seems appropriate for each council or iwi authority to appoint its own representatives directly, rather than the Greater Wellington Regional Council having this responsibility. However, as that council remains accountable for the advisory group and to ensure sufficient probity around appointments, new section 3.2 adds a formal notification process.

Alternate members

Each council may nominate an alternate elected member. This alternate may sit at the table, speak, and vote at Working Group meetings; but only if the related elected member is unable to attend.

-

The position of alternate member has been removed, and is replaced with the proposal to appoint two members for each council and iwi authority (see ‘Members’ section above).

Arrangements

6.1    The Working Group is a collaborative group of representatives from each of the councils in the Wellington Region and mana whenua. It is not a joint committee under the Local Government Act 2002, and any recommendations of the Working Group are for consideration by each council.

6.2     Servicing of the Working Group is shared across the councils of the region, including arranging and hosting meetings on a roster basis.

6.3     The Working Group meets four times a year, on a quarterly basis.

6.4     The Working Group will agree at the beginning of each calendar year where and when meetings are to be held. At any time during the year, a member of the Working Group or a council officer can recommend that the meeting date or location should change. The request will need to receive support from the majority of members to change.

7.1       The Forum is a collaborative group of representatives from each of the councils and iwi authorities in the Wellington Region. The Forum is not a subordinate decision making body of Council and is not a joint committee under the Local Government Act 2002. Any recommendation of the Forum is for consideration by each council[5].

7.2       The Forum meets at least quarterly, and more often as agreed by the members.

7.3       The Forum may form subgroups to meet and pursue specific lines of inquiry or projects.

 

Content described more simply, and some shifted to ‘Administrative Support’ section below.

Participation

7.1    The representatives of each council, or their alternates, will attend meetings and participate in activities relevant to their respective councils. These members will report to their respective councils about the Working Group’s activities and will champion recommendations as appropriate to their council.

7.2     Ara Tahi representatives will attend meetings and participate in activities relevant to their allocated area (East Coast - Wairarapa; West Coast - Otaki to Porirua; Central - Wellington and Hutt Valley). These representatives will report to Ara Tahi and will champion recommendations as appropriate to their allocated area.

7.3    When relevant, additional councillors from each council and/or representatives of the six mana whenua partners represented by Ara Tahi are welcome to attend meetings.

7.4    Relevant stakeholder groups can be invited to attend meetings.

8.1     The members will:

a          Attend meetings and participate in activities relevant to their respective councils and iwi authorities

b          Report to their respective councils and iwi authorities about the Forum’s activities

c          Champion the Forum’s relevant recommendations to their respective councils and iwi authorities.

 

Removal of alternate members, content described more simply, and changes to mana whenua representation clarified.

Chair

8.1     The Working Group elects a Chair and Deputy Chair from its members.

8.2    A new Chair and Deputy Chair are elected at least once every triennium, following local government elections.

4.1       At the first meeting of the Forum in each triennium, the Forum will appoint two Co-Chairs:

a          A Councillor Co-Chair appointed by the Councillor members

             b    Another Co-Chair appointed by the mana whenua members.

4.2       The Co-Chairs will arrange amongst themselves who is the presiding Chair of each meeting.

Introduction of a new Co-Chair arrangement to replace the Chair and Deputy Chair roles.

Under the existing terms of reference and during the one triennium of the group, there have been two elected members in the Chair and Deputy Chair roles. The proposal allows for a co-governance model of one elected member and one mana whenua member. In order to bring both perspectives to the voting process, the two appointments are made respectively by the elected members and the mana whenua members.

Quorum

-

5          Half the number of members, including one of the Co-Chairs (once appointed).

New section, in line with the approach taken for other terms of reference.

Decision making and voting entitlement

-

6.1       The Forum will seek to make decisions by consensus.

6.2       Where a consensus cannot be reached, decisions are made by majority vote.

6.3       Each member has full speaking and voting rights. No proxy votes are allowed.

New section, in line with the approach taken in some other terms of reference. This rule reflects that this not a decision-making body, it is collaborative in nature, and that in practice, voting generally only applies in the appointment of the Chairs.

Administrative support

9.1     Each council will ensure that its representatives participating in the Working Group are sufficiently supported by officers from their council. Greater Wellington will support the Ara Tahi representatives.

9.2     Each council will provide reports and advice to the Working Group as required.

9.3     For meetings:

a          Secretariat support (i.e. developing the agenda and associated content) is provided by Greater Wellington

b          Administrative support (i.e. venue, catering and logistical support) is provided by the host council.

9.1       Councillor members will be supported by officers from their respective councils. Mana whenua members will be supported by their respective iwi authorities.

9.2       For meetings:

a          Secretariat support (i.e. developing the agenda and associated content) is provided by Greater Wellington

b          Administrative support (i.e. venue, catering and logistical support) is shared across the councils, including arranging and hosting meetings on a roster basis

c           Venues will be selected to minimise emissions and travel time for members and officers. Virtual meetings may be held from time to time.

Clarification that members will be supported by the entities that they represent.

 

New section to encourage consideration of the carbon emissions generated from travel to venues for the meetings.

Remuneration and expenses

-

10.1    The expenses of the Councillor members shall be met by the council they represent.

10.2    Mana whenua members may claim Greater Wellington’s standard daily meeting fee, and mileage allowance or reimbursement of public transport travel expenses.

10.3    In addition to the entitlement under section 10.2, a Co-Chair (only if the Co-Chair is a mana whenua member) is eligible to receive an annual taxable honorarium of $5,000 paid by Greater Wellington.

New section to identify clearly who covers the expenses of the members participating in the advisory group, the expenses for mana whenua members, and the entitlements for the new Co-Chair arrangement.

If a Co-Chair is not an elected member, Greater Wellington will provide an honorarium.

 


Greater Wellington Regional Council

Terms of reference for the Wellington Region Climate Change Forum

1        Purposes

1.1     To provide a platform to facilitate alignment and recommend actions to address climate change mitigation and adaptation for the Wellington Region’s councils and mana whenua.

 

1.2     To provide a forum through which the Wellington Region’s councils and mana whenua can network, learn, discuss issues, and share climate change-related information.

2        Specific responsibilities

2.1     Identify and promote regional and local initiatives to address climate change issues with and for:

a        Māori and mana whenua

b        The wider community.

2.2     Provide a collaborative forum for the Wellington Region’s councils and mana whenua to network, discuss issues, and share information.

2.3     Provide a regional forum for dialogue with stakeholders.

2.4     Consider strategies, plans, research and initiatives being implemented or developed by councils within the Wellington Region[6] and (where appropriate) recommend how to align these activities to achieve greater consistency and impact.

2.5     Recommend options to utilise the full range of skills and capabilities available in the Wellington Region’s councils, and amongst other organisations, to address the economic, social, environmental and cultural opportunities and consequences related to climate change.

2.6     Recommend joint projects, initiatives, and campaigns that impact on, or actively involve, more than one council (e.g. by sharing capacity, funding, or governance through a joint steering committee).

2.7     Enable the development of regional recommendations, consistent with the Forum’s purposes, that could be considered and adopted by each council individually (within a timeframe that meets each council’s needs).

2.8     Act as a reference group to recommend to councils consistent, integrated and coherent messaging for climate change-related outreach and awareness-raising activities by those councils, including the development and dissemination of joint communications by councils to the public.

2.9     Provide a platform for joint advocacy and leadership – enabling the Wellington Region’s councils to speak with one voice when appropriate[7] (e.g. preparing, for adoption by the councils, draft joint submissions on policy proposals).

3        Members

3.1     The Forum has up to 30 members as follows:

a        Up to 18 Councillor members, being two elected members appointed by each council in the Wellington Region[8].

b        Up to 12 mana whenua members, being two members appointed by each iwi signatory to the Memorandum of Partnership (iwi authority).

3.2     Each appointment, and any change to an appointment, takes effect when it is notified formally in a letter from the relevant council or iwi authority to Greater Wellington Regional Council’s Chief Executive.

4        Co-Chairs

4.1     At the first meeting of the Forum in each triennium, the Forum will appoint two Co-Chairs:

a        A Councillor Co-Chair appointed by the Councillor members

          b   Another Co-Chair appointed by the mana whenua members.

4.2     The Co-Chairs will arrange amongst themselves who is the presiding chair of each meeting.

5        Quorum

5.1     Half the number of members, including one of the Co-Chairs (once appointed).

6        Decision making and voting entitlement

6.1     The Forum will seek to make decisions by consensus.

6.2     Where a consensus cannot be reached, decisions are made by majority vote.

6.3     Each member has full speaking and voting rights. No proxy votes are allowed.


 

7        Arrangements

7.1     The Forum is a collaborative group of representatives from each of the councils and iwi authorities in the Wellington Region. The Forum is not a subordinate decision making body of Council and is not a joint committee under the Local Government Act 2002. Any recommendation of the Forum is for consideration by each council[9].

7.2     The Forum meets at least quarterly, and more often as agreed by the members.

7.3     The Forum may form subgroups to meet and pursue specific lines of inquiry or projects.

8        Participation

8.1     The members will:

a        Attend meetings and participate in activities relevant to their respective councils and iwi authorities

b        Report to their respective councils and iwi authorities about the Forum’s activities

c        Champion the Forum’s relevant recommendations to their respective councils and iwi authorities.

9        Administrative support

9.1     Councillor members will be supported by officers from their respective councils. Mana whenua members will be supported by their respective iwi authorities.

9.2     For meetings:

a        Secretariat support (i.e. developing the agenda and associated content) is provided by Greater Wellington

b        Administrative support (i.e. venue, catering and logistical support) is shared across the councils, including arranging and hosting meetings on a roster basis

c        Venues will be selected to minimise emissions and travel time for members and officers. Virtual meetings may be held from time to time.

10      Remuneration and expenses

10.1   The expenses of the Councillor members shall be met by the council they represent.

10.2   Mana whenua members may claim Greater Wellington’s standard daily meeting fee, and mileage allowance or reimbursement of public transport travel expenses.

10.3   In addition to the entitlement under section 10.2, a Co-Chair (only if the Co-Chair is a mana whenua member) is eligible to receive an annual taxable honorarium of $5,000 paid by Greater Wellington.

 


                                                                     304                                            9 October 2020

HUTT CITY COUNCIL

 

Minutes of an ordinary meeting of The Hutt City Council held in the Council Chambers, 2nd Floor, 30 Laings Road, Lower Hutt on

 Tuesday 29 September 2020 commencing at 2.00pm

 

 

 

PRESENT:

Mayor C Barry (Chair)

Deputy Mayor T Lewis

 

Cr D Bassett (from 2.03pm)

Cr J Briggs

 

Cr K Brown

Cr B Dyer

 

Cr S Edwards

Cr D Hislop

 

Cr C Milne

Cr A Mitchell

 

Cr N Shaw

Cr L Sutton

 

 

 

 

APOLOGIES:                  Cr S Rasheed

 

IN ATTENDANCE:       Ms J Miller, Chief Executive

Ms A Blackshaw, Director Neighbourhoods & Communities

Ms H Oram, Director Environment & Sustainability

Ms A Welanyk, Director Transformation & Resources

Mr K Puketapu-Dentice, Director Economy & Development 

Mr M Boggs, Director Strategy & Engagement

Mr B Cato, Chief Legal Officer

Mr D Simmons, Traffic Asset Manager (part meeting)

Mr J Scherzer, Sustainability & Resilience Manager (part meeting)

Mr D Burt, Senior Advisor Sustainability & Resilience (part meeting)

Ms K Stannard, Head of Democratic Services (part meeting)

Ms J Stevens, Consultant (part meeting)

Ms K Glanville, Senior Democracy Advisor

Ms H Clegg, Minute Taker

 

 

PUBLIC BUSINESS

 

 

1.       OPENING FORMALITIES - Karakia Timatanga 

Kia hora te marino

Kia whakapapa pounamu te moana

He huarahi mā tātou i te rangi nei

Aroha atu, aroha mai

Tātou i a tātou katoa

Hui e Tāiki e!

May peace be wide spread

May the sea be like greenstone

A pathway for us all this day

Let us show respect for each other

For one another

Bind us together!

 

Cr Bassett joined the meeting at 2.03pm.

 

 

2.       APOLOGIES 

          Resolved:      (Mayor Barry/Deputy Mayor Lewis)        Minute No. C 20501(3)

“That the apology received from Cr Rasheed be accepted and leave of absence be granted.”

3.       PUBLIC COMMENT

Comments are recorded under the item to which they relate.

 

 

4.

Mayoral Statement

Mayor Barry read out his Mayoral Statement attached as pages 21-22 to the minutes.

 

5.

Chief Executive's Statement

There was no Chief Executive’s Statement.

     

6.       CONFLICT OF INTEREST DECLARATIONS

          Cr Brown declared a conflict of interest in Items 7b) (4(i) Letter of Expectation to UrbanPlus Limited for its Statement of Intent 2019/20 and Item 8d) Appointment of Directors – UrbanPlus Limited.  She took no part in the discussion or voting on the mattters.

7.       Committee Minutes with Recommended Items

a)      Traffic Subcommittee

 

1 September 2020

 

 

Resolved:       (Cr Sutton/Cr Dyer)                                    Minute No. C 20502(3)

“That the report of the meeting held on 1 September 2020, with the exception of items 4i)-4vii), be adopted.”

 

 

Recommended Items

Item 4i)

Woburn Road - Proposed No Stopping At All Times Restrictions for the Proposed Median Refuge Islands (20/877)

 

Resolved:    (Cr Sutton/Cr Mitchell)                   Minute No. C 20503(3)

“That Council:

(i)    approves the installation of No Stopping - At All Times parking restrictions on Woburn Road, as shown in Appendix 2 attached to Report No. TSC2020/5/172; and

(ii)   approves the installation of  No Stopping - At All Times parking restrictions on Woburn Road, as shown in Appendix 3 attached to Report No. TSC2020/5/172.”

For the reasons that the proposed restrictions would facilitate the installation, effective operation and visibility of the kerb extensions associated with the proposed median pedestrian islands.

Item 4ii)

Hautonga Street, Petone - Proposed P15 Parking Restrictions (20/775)

 

Resolved:      (Cr Sutton/Cr Mitchell)               Minute No. C 20504(3)

“That Council approves the installation of a P15 (8am–5pm Monday-Friday) parking restriction on Hautonga Street, Petone, as shown in Appendix 1 attached to Report No. TSC2020/5/166.”

For the reason that the proposed restrictions would improve parking turnover and availability on Hautonga Street, benefitting both local businesses and their customers. The proposed changes are supported by the nearby businesses, and would support Council’s Parking Policy (2017).

Item 4iii)

Muritai Road, Eastbourne - Proposed P15 Parking Restrictions (20/774)

 

Resolved:       (Cr Sutton/Cr Mitchell)              Minute No. C 20505(3)

“That Council approves the application of P15, 8am to 9.30am and 2pm to 3pm, Monday-Friday, School Days’ time limited parking restriction on Muritai Road, Eastbourne, as shown in Appendix 1 attached to Report No. TSC2020/5/167.”

For the reasons that the proposed restrictions would improve accessibility and parking availability for parents and caregivers accessing the kindergarten and the proposed changes would support Council’s Parking Policy (2017).

 

Item 4iv)

High Street, Boulcott - Proposed P15 Parking Restrictions (20/773)

 

Resolved:   (Cr Sutton/Cr Mitchell)                   Minute No. C 20506(3)

“That Council:

(i)    rescinds the existing P30 (8.00am to 6.00pm, Monday to Sunday other than public holidays) parking restrictions on the section of High Street, as shown in Appendix 1 attached to Report No. TSC2020/5/170; and

(ii)   approves the installation of a P15 (8.00am to 6.00pm, Monday to Sunday other than public holidays), parking restriction on the section of High Street, as shown in Appendix 1 attached to Report No. TSC2020/5/170.”

For the reason that the proposed restrictions would improve parking turnover and availability on High Street, benefitting both local businesses and their customers. The proposed changes are supported by the nearby businesses, and would support Council’s Parking Policy (2017).

Item 4v)

Dowse Drive - Proposed No Stopping At All Times Restrictions (20/776)

 

Resolved:   (Cr Sutton/Cr Mitchell)                   Minute No. C 20507(3)

“That Council approves the installation of a No Stopping At All Times restriction on Dowse Drive, as shown in Appendix 1 attached to Report No. TSC2020/5/171 with the addition of one metre, to start from the end of the existing bus stop for a distance of 11 metres over the driveway of 111 Dowse Drive.”

For the reasons that the proposed restrictions would improve accessibility and safety for local residents and promote compliance with the Land Transport (Road User) Rule 2004.

 

Item 4vi)

Stokes Valley Road - Proposed Bus Stop Relocation and 'No Stopping at All Times' Parking Restrictions (20/298)

 

Resolved:       (Cr Sutton/Cr Mitchell)              Minute No. C 20508(3)

 “That Council:

(i)    rescinds the existing Bus Stop and No Stopping At All Times restrictions along the frontage of 397 – 405 Stokes Valley Road;

(ii)   approves the relocation of Metlink bus stop number 9375 on Stokes Valley Road; and

(iii)  approves the installation of additional parking restrictions (No Stopping At All Times) as shown in Appendix 1, attached to Report No. TSC2020/5/168.”

For the following reasons:

-      The approved residential development will result in a new driveway access to Stokes Valley Road which does not align with the existing markings;

-      Improved bus stop kerb alignment and safety as outlined in ‘Guidelines for public transport infrastructure and facilities – Interim Consultation Draft’.

-      Meets the requirements of Council’s Road Space Hierarchy – Live and Play, as set down in Councils Parking Policy 2017.

-      Supported by Resource Consent Approval RM180262.

 

Item 4vii)

Bloomfield Terrace - Revised Time Restricted (P120) and  'No Stopping At All Times' Parking Restrictions. (20/297)

 

Resolved:       (Cr Sutton/Cr Mitchell)              Minute No. C 20509(3)

“That Council:

(i)    rescinds the existing P120 (8.30 to 9am & 2.45 to 3.15pm, Monday to Friday) parking restrictions outside 7 – 7a Bloomfield Terrace as shown in Appendix 1 attached to Report No. TSC2020/5/168;

(ii)   rescinds the existing P5 (8am to 6pm, Monday to Saturday) parking restrictions outside 7 – 7a Bloomfield Terrace as shown in Appendix 1 attached to Report No. TSC2020/5/168;

(iii)  rescinds the existing No Stopping (At All Times) parking restrictions outside 7 – 7a Bloomfield Terrace as shown in Appendix 1 to Report No. TSC2020/5/168;

(iv)  approves the installation of P120 (8am to 6pm, Monday to Saturday) parking restrictions outside 7 – 7a Bloomfield Terrace as shown in Appendix 1 to Report No. TSC2020/5/168; and

(v)   approves the installation of No Stopping (At All Times) parking restrictions outside 7 – 7a Bloomfield Terrace as shown in Appendix 1 attached to Report No. TSC2020/5/168.”

For the reason that the recent multi-unit development on the above-mentioned site has resulted in changes to the existing kerb line to facilitate vehicle access, and the existing parking restrictions do not align with the new access locations.

 

 

b)      Policy, Finance and Strategy Committee

 

7 September 2020

 

 

Cr Edwards advised that Cr Dyer had requested an amendment to the minutes, agenda page 32, paragraph 3 in relation to his comments about Tā Moko.

 

Resolved:        (Cr Edwards/Cr Hislop)                    Minute No. C 20510(3)

“That the minutes of the meeting held on 7 September 2020, with the exception of items 4i) and 4ii) be adopted subject to an amendment to agenda page 32, paragraph 3 to read: Cr Dyer expressed concern that the Moko tattooing was exempt through the proposed bylaw.  He suggested that the Moko exemption be removed from the proposed bylaw and included within the code of practice instead so that it could be changed more easily in the future if the need arose.”

 

 

Recommended Items

Item 4i)

Letter of Expectation to Urban Plus Limited for its Statement of Intent 2019/20-2020/21 (20/971)

 

Cr Brown declared a conflict of interest and took no part in discussion or voting on this item.

 

Resolved:        (Cr Edwards/Cr Shaw)             Minute No. C 20511(3)

“That Council:

(i)    notes and receives the information contained in the report;

(ii)   approves the inclusion of five listed priorities as a part of the Letter of Expectation (LoE) to Urban Plus Limited (UPL) for inclusion in its 2019/20 – 2020/21 Statement of Intent as follows:

(a)   provision for housing need (mandating UPL to provide for need across the housing continuum);

 

(b)   build more housing partnerships (UPL to develop relationships with key social organisations such as CHPs, mana whenua, non-governmental organisations as well as crown agencies with responsibilities for delivering housing);

 

(c)   building pathways to permanency (UPL to explore opportunities to deliver initiatives such as shared equity, rent to buy, reduced deposit schemes, and other means of assisting households into home ownership);

 

(d)   application of agreed environmental standards (UPL to explore how implementing Homestar 6 standards will contribute towards Council achieving its aims of lowering carbon emissions and whether additional measures are required);

 

(e)   achieving wider outcomes (UPL to work with trade training institutes to support capacity uplift in the building and construction sector and partner with the construction industry to offer employment and further career development opportunities);

 

(f)    that Urban Plus Ltd look for housing opportunities around suburban shopping centres and transport hubs afforded by Plan Change 43, and be an exemplar of the kinds of well-designed developments Council envisaged in the Plan Change design guide; and

 

(iii) notes that section 10 contained in the report provides further detail on             the five priorities to be included as a part of the LoE to UPL.”

 

Item 4ii)

Proposed Appearance Industries Bylaw 2020 (20/841)

 

Resolved:    (Cr Edwards/Cr Hislop)             Minute No. C 20512(3)

“That Council:

(i)    receives this report;

(ii)   notes that 10 submissions were received with respect to the proposed Appearance Industries Bylaw;

(iii)  notes the Hearing Subcommittee has recommended to Council that the proposed Appearance Industries Bylaw be approved subject to some amendments as noted in Appendix 2 and 3 attached to Report No. PFSC2020/5/174;

(iv)  determines that, in accordance with section 155 of the Local Government Act 2002, the proposed bylaw:

a)     is the most appropriate form of bylaw;

b)     does not give rise to any implications under the NZ Bill of Rights Act 1990; and          

(v)   agrees to adopt the Appearance Industries Bylaw, attached as Appendix 2 and 4 to Report No. PFSC2020/5/174, effective from 1 October 2020.”

 

 

c)       Community and Environment Committee

 

9 September 2020

 

 

Resolved:     (Deputy Mayor Lewis/Cr Mitchell)           Minute No. C 20513(3)

“That the report of the meeting held on 9 September 2020, with the exception of item 4, be adopted.”

 

 

Recommended Item

Item 4)

Proposed Sale of Building and Lease of Reserve Land at Fraser Park to Hutt Valley Gymnastics (20/772)

 

Resolved: (Deputy Mayor Lewis/Cr Edwards) Minute No. C 20514(3)

“That Council:

(i)    notes that, Council has previously resolved to support the development of a gymnastics facility at Fraser Park by Hutt Valley Gymnastics Inc (HVG) through;

(a)     providing a grant to HVG of $500k;

(b)     acting as guarantor for a HVG loan for a further $500k;

(c)      issuing a Reserves Lease for land at Fraser Park to enable the development; and

(d)     supporting the sale of a Council owned building on Fraser Park, formerly occupied by Avalon Rugby Club, to HVG;

(ii)   notes that this report puts into action the mechanism required to facilitate (c) and (d) above;

(iii)  notes that, in accordance with the Reserves Act 1977, Council will publicly advertise its intention to issue a lease to HVG only;

(iv)  notes that any objections to the proposal received as a result of the public notification process, will be reported back to this Committee if these cannot be resolved through discussions with the submitters;

(v)   agrees to enter into a sale and purchase process with HVG for the sale of the building at Fraser Park for a nominal sum of $1, if demanded; and

(vi)  agrees to issue a lease for 20-years for the reserve land at Fraser Park occupied by the existing and to be developed buildings as indicated in Appendix 3 attached to Report No. CEC2020/5/180.”

For the reason that the proposal is consistent with Council policy and ensures continued Council support for the activity.

 

d)      Regulatory Committee

 

15 September 2020

 

 

Resolved:        (Cr Mitchell/Cr Briggs)                              Minute No. C 20515(3)

“That the report of the meeting held on 15 September 2020, with the exception of item 5), be adopted.”

 

 

Recommended Item

Item 5)

Updating District Plan to remove minimum car parking rate requirements in accordance with the National Policy Statement-Urban Development (20/885)

 

Resolved:        (Cr Mitchell/Cr Brown)           Minute No. C 20516(3)

“That Council removes all provisions of the District Plan that set minimum car parking rate requirements, other than for accessible car parks as set out in Appendix 1 attached to Report No. RC2020/5/199.” 

For the following reason that Policy 11 of the National Policy Statement on Urban Development 2020 came into force on 20 August 2020 and requires Council to remove any provisions from the District Plan that set minimum car parking rate requirements, other than for accessible car parks.

 

   


8.       Miscellaneous

a)

Hutt City Council's submission to Greater Wellington Regional Council's draft Toitū Te Whenua Parks Network Plan 2020-2030 (20/1115)

Report No. HCC2020/5/22 by the Senior Advisor Sustainability and Resilience

 

Under public comment, Cr Edwards read out a written statement from Mr Quentin Duthie representing Pareraho Forest Trust, attached as pages 23-24 to the minutes.

The Senior Advisor Sustainability and Resilience elaborated on the report.

In response to a question from a member, the Sustainability and Resilience Manager advised that residential development of the Kilmister Block could occur, however the reserve status of the block would have to be revoked.  He believed this would attract strong public opposition.  He added that the use of this block of land was investigated during the development of the Urban Growth Strategy.  At that time it was considered that residential development would be highly unlikely.

Cr Briggs thanked officers for their engagement with officers from Greater Wellington Regional Council (GWRC).  He supported the formal submission and the off-setting of carbon emissions. 

Deputy Mayor Lewis supported the submission.  She supported retaining the spaces as public reserves, especially in light of the urban growth the city was experiencing.

Cr Mitchell supported the previous comments made by Cr Briggs and Deputy Mayor Lewis.  He acknowledged the leadership of GWRC in addressing the effects of climate change.  He noted the collective impacts proposed and stated it was a challenge for Council to aspire to.

 

Resolved:        (Mayor Barry/Cr Briggs)                       Minute No. C 20517(3)

“That Council endorses the proposed submission to Greater Wellington Regional Council’s Toitū Te Whenua Parks Network Plan 2020-30, attached as Appendix 1 to the report.”

 

b)

Alteration of Council Decision - 80 Parkway, Wainuiomata (20/1030)

Memorandum dated 10 September 2020 by the Head of Democratic Services

 

The Traffic Asset Manager elaborated on the memorandum. 

 

Resolved:         (Mayor Barry/Cr Brown)                          Minute No. C 20518(3)

“That Council:

 

(i)      notes and receives the memorandum;

 

(ii)     pursuant to Hutt City Council Standing Order 24.6 agrees to alter part of resolution Minute No. 20201(3) by deleting the word ‘private’ and inserting the words ‘public road’ in its place to read:

 

“That Council approves the recommended public road street name and road type for the subdivision at 80 Parkway, Wainuiomata as “Ron Fawcett Way”;

 

(iii)    notes that the reason for the alteration is that the resource consent granted for the project requires that LOT 200 as shown in Appendix 1 to the memorandum is to be vested to Council; and

 

(iv)    notes that the correct process for naming of a public road has been followed.”

 

c)

Schedule of Meetings for 2021 and 2022 (20/1017)

Report No. HCC2020/5/20 by the Contractor

 

The Head of Democratic Services elaborated on the report.

In response to a question from a member, the Head of Democratic Services agreed to provide members with a comparison of the number of meetings held since the beginning of the 2019 triennium compared to the previous year.

Cr Milne asked that prior to the end of the 2019-2022 triennium, Council discuss the commencement time of meetings.  He believed 2.00pm start times for Council meetings would deter people from standing for Council.  He preferred 5.00pm start times.

Cr Brown believed the Councillor role was a full time position and she would not support later meeting commencement times.  She added the nature of the Councillor position was reflected in the remuneration package.

Cr Briggs thanked officers for outlining future key dates.  He stated that whilst he understood the comments made by Cr Milne, the incoming Council would set the dates and times for their meetings.

Cr Bassett agreed with the comments made by Crs Brown and Briggs.  He added that making key decisions late at night was not ideal. 

 

Resolved:       (Mayor Barry/Cr Brown)                        Minute No. C 20519(3)

“That Council:

(i)    adopts the interim schedules of meetings for 2021 and 2022 attached as Appendices 1 and 2 to the report, subject to approval by the community boards and community funding panels in respect of their own meeting dates and venues;

(ii)   notes that updated schedules will be presented for adoption when dates have been set for meetings external to this Council, such as meetings of joint committees and Local Government New Zealand;

(iii)  agrees that the venue for meetings of Council, its committees and subcommittees is the Hutt City Council Chambers, 30 Laings Road, Lower Hutt;

(iv)  agrees to a commencement time of 2pm for Council, committee and subcommittee meetings; and

(v)   delegates authority to the Chief Executive in consultation with the Mayor or committee/subcommittee Chair to alter the date, time or venue of a meeting, or cancel a meeting, should circumstances require this.”

For the reason that the Local Government Act 2002 requires that a local authority must hold the meetings that are necessary for the good government of its district, at the times and places that it appoints.

 

d)

Appointment of Directors - UrbanPlus Limited (20/916)

Report No. HCC2020/5/214 by the Contractor

 

Cr Brown declared a conflict of interest and took no part in discussions or voting on this item.

Cr Briggs supported the proposed appointments as they supported Council’s direction provided to UrbanPlus Limited. 

Mayor Barry advised that the quality of applicants received was high and that it was a difficult decision to appoint the new Directors.  He added that the two proposed appointees brought a great deal of experience to UrbanPlus Limited.

 

Resolved:       (Mayor Barry/Deputy Mayor Lewis)          Minute No. C 20520(3)

“That Council:       

(i)            approves the appointment of Ms Pamela Bell and Mr Peter Glensor to the board of UrbanPlus Limited for a term of three years until 29 September 2023, on the grounds that Ms Bell and Mr Glensor have the necessary skills and experience to assist the board to guide UPL and achieve the company’s objectives;

(ii)          notes Hugh Mackenzie is a current director of Urban Plus Limited;

(iii)        notes on 24 March 2020 Mr Mackenzie’s term was extended for a period of six months through until 31 October 2020 while the statement of intent for UrbanPlus Limited was reviewed;

(iv)        notes the Chair of UrbanPlus Limited has advised Mr Mackenzie brings a range of valuable and necessary skills to the Board, and that it would be beneficial to reappoint him to serve alongside the newly appointed directors; and

(v)          agrees to reappoint Mr Hugh Mackenzie for a further term on the Board of UrbanPlus Limited from 1 November 2020 until 30 November 2022.”

For the reason that appropriately skilled and experienced independent directors will assist UPL to achieve its wider social, environmental and sustainability outcomes.

 

 

 

 

 

 

 

9.       Minutes - Council

Resolved:         (Mayor Barry/Cr Brown)                           Minute No. C 20521(3)

“That the minutes of the meeting of the Hutt City Council held on Tuesday, 28 July 2020, be confirmed as a true and correct record.”

 

Resolved:        (Mayor Barry/Cr Brown)                            Minute No. C 20522(3)

“That the minutes of the meeting of the Hutt City Council held on Tuesday, 25 August 2020, be confirmed as a true and correct record.”

 

Cr Edwards clarified the comment he made should read: ‘42kgs of plastics per household for the 15 year period would be saved from going to the landfill’.

Cr Milne requested an alteration to the minutes. He advised he only apologised for the length of his speech and not for any comments made.

Cr Briggs raised a point of order as he believed Cr Milne had apologised for both the length of his speech and the comments made.

Mayor Barry asked officers to refer to the livestream recording of the meeting to clarify and that the minutes be amended accordingly. 

Resolved:      (Mayor Barry/Cr Edwards)                          Minute No. C 20523(3)

“That the minutes of the meeting of the Hutt City Council held on Tuesday, 15 September 2020, be confirmed as a true and correct record.”

   

10.     Committee Minutes without Recommended Items

a)      Regulatory Committee

 

10 August 2020

 

Cr Hislop thanked Cr Mitchell for stepping in as Chair while she was on leave.

 

 

Resolved:       (Mayor Barry/Cr Dyer)                             Minute No. C 20524(3)

“That the report of the meeting held on 10 August 2020 be adopted.”

 

 

 

 

 

b)      Hutt Valley Services Committee

 

28 August 2020

 

 

Resolved:      (Mayor Barry/Cr Briggs)                              Minute No. C 20525(3)

“That the report of the meeting held on 28 August 2020 be adopted.”

 

 

 

c)       Audit and Risk Subcommittee

 

17 September 2020

 

 

Resolved:       (Mayor Barry/Cr Mitchell)                          Minute No. C 20526(3)

“That the report of the meeting held on 17 September 2020 be adopted.”

 

 

 

d)      Long Term Plan/Annual Plan Subcommittee

 

28 and 31 August 2020

 

 

Resolved:      (Mayor Barry/Cr Brown)                             Minute No. C 20527(3)

“That the report of the meeting held on 28 and 31 August 2020 be adopted.”

 

 

      

 

11.

Sealing Authority (20/911)

Report No. HCC2020/5/8 by the Executive Assistant Transformation and Resources

 

Resolved:          (Mayor Barry/Cr Dyer)                                     Minute No. C 20528(3)

“That Council:

(i)    approves the affixing of the Common Seal to all relevant documents in connection with the items set out in Schedule 1, contained in the report; and

(ii)   approves the deeds executed under Power of Attorney set out in Schedule 2, contained in the report.

SCHEDULE 1 - General Sealing Authority

 

Subdivision related documents – including Easements to Council

Standard easements and related requirements granting rights to Council as part of the subdivision process:

a)         Hutt City Council and Lian Hwee Lim & Yan Chai Wong

5 Jutland Street, Lower Hutt, L20/89

 

b)         Hutt City Council and Sylvio Gabriel Fraga Leal and Anyes Martine Barthelemy 

1181 Taita Drive, Lower Hutt, L20/98

 

c)         Hutt City Council and JAH Developments Limited 

129 Waiwhetu Road, Lower Hutt, L20/105

 

d)         Hutt City Council and T&T Leighton Avenue Development Limited
Kauamo Close, Lower Hutt, L20/49

e)         Hutt City Council and Malmot Developments Limited
1 Melvill Grove, Lower Hutt, L20/144

f)          Hutt City Council and UPL Limited Partnership
79A Copeland Street, Lower Hutt,  L20/140

g)         Hutt City Council and Rajendra Raj Pillay and Pushpa Pillay
6 Cressy Street, Lower Hutt,  L20/82

h)         Hutt City Council and Alexander Leslie Duncan McLean, Mary Anne McLean and PML Trustees Limited
2 Mason Street, Lower Hutt, L20/87

i)          Hutt City Council and Kevin Yu, Fiona Qian Qian Yu, Sin Ah Yu, Yu Ling Yu and Victor Yu
104 Epuni Street, Lower Hutt, L20/110

j)          Hutt City Council and Ava Holdings Limited
34 Brees Street, Lower Hutt, L20/104

 

Easements 

k)         Hutt City Council and Boulcott’s Farm Heritage Golf Club Incorporated

Boulcott’s Farm Heritage Golf Club, Boulcott, Lower Hutt, L20/121

 

Partial Cancellation of Consent Notice

l)          Hutt City Council and Knudsen

54 Laings Road, Lower Hutt, L20/90

 

Memorandum of Mortgage Priority

m)        Hutt City Council and ANZ Bank New Zealand Limited

17 Jasmine Grove, Maungaraki, Lower Hutt, L20/92

 

Sale and Purchase Agreement

n)         Hutt City Council and Sehai Orgad and Simon Jeffrey Sanders

Reserve land adjacent to 1 Korimako Road, Days Bay, Lower Hutt, L20/58

 

Memorandum of Agreement dated 1 September 2016 for land to be declared road

o)         Hutt City Council and (now) BH & NB Holdings Limited
Wainuiomata Road and Parkway, Lower Hutt, L20/71
Amendment of address from previous Council meeting

SCHEDULE 2

 

Deed of Covenant

p)         Hutt City Council and Iuri Pereira Lima and Ligia Piantino Fiorani Horta
129 Tyndall Street, Waiwhetu, Lower Hutt, L20/128

 

WARRANTS

 

Nicholas McLaren – HCC WARRANT-20-69

1. Local Government Act 2002
Authorised person pursuant to ss171, 173 (powers of entry in general)

Enforcement Officer pursuant to s177 (including additional powers of entry)
2. Land Transport Act 1998
Parking Warden pursuant to s128D
3. Resource Management Act 1991

Enforcement Officer pursuant to s38(1)

  

12.     QUESTIONS

          There were no questions.

 

13.     EXCLUSION OF THE PUBLIC

Resolved:        (Mayor Barry/Cr Brown)                                 Minute No. C 20529(3)

“That the public be excluded from the following parts of the proceedings of this meeting, namely:

14.     Minutes - Council

          28 July 2020

 

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

 

(A)

(B)

(C)

 

 

 

General subject of the matter to be considered.

Reason for passing this resolution in relation to each matter.

Ground under section 48(1) for the passing of this resolution.

 

 

 

 

 

 

Minutes of the Hutt City Council held on 28 July 2020 – Further Information on Agreement to Lease Events Centre and Develop a Hotel.

The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities (s7(2)(h)).

The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) (s7(2)(i)).

The withholding of the information is necessary to protect the privacy of natural persons. (s7(2)(a)).

That the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exist.

 

This resolution is made in reliance on section 48(1) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or 7 of that Act which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as specified in Column (B) above.” 

 

 

 

There being no further business the Chair declared the meeting closed at 2.42 pm.  The non-public portion of the meeting closed at 2.46pm.

 

 

 

 

 

C Barry

MAYOR

 

 

 

 

 

 

CONFIRMED as a true and correct record

Dated this 8th day of December 2020


Mayoral Statement for Council meeting on 29 September 2020

 

Kia ora everyone 

 

Since we last met, we have been up and down alert levels, and now resume back into some normality.

 

I want to thank Councillors, Community Board members and Council officers for their efforts in promoting model behaviour and information to our communities to help keep them safe.  

 

What the past few months have shown us is that this virus is unpredictable, and we must remain vigilant if we are to successfully contain COVID-19.  

 

The biggest news to note since our last ordinary council meeting is the decisions we made to upgrade our rubbish and recycling services from July next year. 

 

Households across our city will have a modern recycling service, coupled with a new rubbish collection service that is more affordable and sustainable for the people of Lower Hutt. 

 

Our rates funded weekly collection service will result in savings for most households who put out at least one bag of rubbish a week, incentivise people to maximise recycling, and reduce the amount of waste to landfill.

 

We are currently in the process of deciding what our long term plan is going to look like, and in particular the level of investment needed in our three waters infrastructure.  

 

We know we are facing a trifecta of issues: ageing infrastructure, significant urban growth, and historic underinvestment. As Mayor, I’m not prepared to kick this down the road any longer. 

 

We have been presented a low and mid option for investment - both involving significant increases in capital and operational expenditure, and increased borrowing too. 

 

However, I can assure you that affordability for our people is front of mind, which is why I've asked council staff to consider affordability for our ratepayers and present a plan for structuring this investment that softens the financial impacts for our people. 

 

Infrastructure investment is as vital as ever, especially as we face pressure on our local housing. 

 

In light of this, we’ll be discussing today the Government’s national policy statement on urban development which takes out the minimum requirement for car parks in district plans to encourage development and quality public transport infrastructure to support it. 

 

I know this will cause concern for some of our people, but the fact of the matter is Lower Hutt needs more supply to house our homeless and create more affordable housing, while cutting our emissions by encouraging public transport. 

 

Before I finish, I thought I would quickly provide an update on the businesses and organisations visits I’ve been doing recently. 

 

I just want to say that from visiting our small and commercial businesses, community organisations, foodbanks, churches, schools, and rest homes - the innovation, optimism and character they have shown to get through these challenging times is truly incredible. 

 

We have some special people here in Lower Hutt, providing jobs and care for our people, and it makes me extremely proud to be Mayor of our incredible city. 

 

Acknowledgement of Kevin Hislop

 

I would like to acknowledge the passing of Cr Deborah Hislop’s partner, Kevin, who sadly passed away on August 25. 


As we have all said before, Deborah, the entire Council team is here to support you, and we will continue to do so in any way we can moving forward. 

Public comment from Quentin Duthie, convenor of Pareraho Forest Trust, 29 September 2020

 

Ngā mihi ki a koutou e ngā kaiarataki o Te Awakairangi

 

Mā te mahi tahi, ka piki kōtuku. So says the whakataukī and motto of Belmont Primary School - by working together, we can succeed.

 

Last year residents of Belmont and Kelson established a charitable trust aimed at facilitating local interest and activity in our forested suburbs and reserves - what we collectively call Pareraho.

 

The Trust, and the idea, have grown quickly, with hundreds of residents involved in a wide variety of ways - checking traps and counting kererū, fashioning play spaces and improving trails, supporting children's initiatives at Belmont Guides and Kelson School, weeding and planting. There is no end of enthusiasm, innovative ideas and active energy from our community, and it is truly inspiring.

 

Before we began, we observed that the heart of our forest, Speedy's Reserve, was like the Berlin Wall between the suburbs of Belmont and Kelson. With a bit of volunteer hard work, it has now become a connecting bridge. My kids can walk via simple bush tracks from Hill Road to Kelson Superette for an ice-cream, and back. Along the way we see traps with rats in them, orchids popping out of the ground, and hear chattering pōpokotea (whitehead).

 

Mid last year I spoke to you about our hopes for our suburbs and wider catchment. We see plenty of scope for reforesting, dealing to weeds and pests, improving water quality - and in the process making our suburbs a better place to work, live and play. We are grateful for council encouragement, and grants, along the way.

 

Kelson residents deserve better recreation access and opportunities. We have made a start with simple walking trails in the lower forest, and Greater Wellington is championing our idea for a dual use track linking Waipounamu Drive to Hill Road. T part of the Park upstream has poor access and recreational interest at the moment, and to be honest it is disappointing that cattle are allowed to puge wetlands and break down stream banks in this day and age, and the ecological impacts of helicopter spraying, top-dressing and constant sediment run off go unassessed.

 

But I see a future where locals enjoy clean tree-fringed streams and wetlands, admire a forest korowai protecing erodable slopes, and spot lizards in rock and shrub gardens on the open exposed ridgelines with 360 degree views. There will likely be a role for some grazing in that future, but the focus of our public Park must move from commercial farming to nature and recreation.

 

Hutt City Council's carbon goals fit neatly with this future, because they are helped by reforesting. And it's a virtuous circle because carbon funding can support further reforesting.

 

I am therefore pleased to say that we see the various needs and hopes of our residents coming together in Greater Wellington's Parks Network Plan, and in the council's draft submission before you today - which we welcome and commend to you.

 

There will be challenges and tensions along the way, but by charting the right course, sharing resources and working together, we will succeed for our residents and Hutt City. Mā te mahi tahi ka tupu te ngahere, ka piki kōtuku.

 

Kia ora rā.

 

 

 


HUTT CITY COUNCIL

 

Extraordinary meeting of The Hutt City Council held in the Council Chambers,
2nd Floor, 30 Laings Road, Lower Hutt on

 Friday 9 October 2020 commencing at 1.05pm

 

 

PRESENT:

Mayor C Barry (Chair)

Cr D Bassett

 

Cr J Briggs

Cr K Brown

 

Cr B Dyer

Cr S Edwards

 

Cr D Hislop

Cr A Mitchell

 

Cr N Shaw

Cr L Sutton

 

APOLOGIES:                  Cr S Rasheed

 

IN ATTENDANCE:       Ms J Miller, Chief Executive

Mr B Cato, Chief Legal Officer

Ms K Stannard, Head of Democratic Services

Mr J Griffiths, Head of Mayor’s Office (part meeting)

Mr J Shadwell, Communications and Engagement Advisor (part meeting) 

Ms C Ellis, Senior Communications Advisor (part meeting)

 

PUBLIC BUSINESS

 

Cr Briggs opened the meeting with a Karakia.

 

Mayor Barry gave a brief statement on the process to be followed.

 

1.       APOLOGIES 

          Resolved:      (Mayor Barry/Cr Briggs)                               Minute No. C 20601

“That the apology received from Cr Rasheed be accepted and leave of absence be granted.”

2.       CONFLICT OF INTEREST DECLARATIONS

          Deputy Mayor Lewis as the complainant and Councillor Milne as the respondent were interested parties in the matter and did not participate in the discussion, deliberation and voting.  Councillor Shaw highlighted that her name may be raised in the proceedings.  No other Councillors identified themselves as affected parties.

          Cr Bassett raised a point of order.  He considered that the public should be given the opportunity to make public comment.  He noted that transparency and accountability were key factors under the Local Government Act.

          Mayor Barry ruled against the point of order.  He stated the proceedings were quasi judicial and there was no opportunity for the public to speak. 

3.

Chief Executive's Report on the Code of Conduct complaint against Councillor Milne (20/1176)

Report No. HCC2020/6/215 by the Chief Executive

 

The Chief Executive elaborated on the report, the Code of Conduct Investigation Report regarding Councillor Milne and Council’s Code of Conduct.  She highlighted to members the seriousness of the material breaches found against Councillor Milne by the independent investigator, Mr Leo Donnelly, Principal Lawyer at Chen Palmer.  She stated that the findings of the independent investigator were that complaint one and complaint two were both material breaches of Council’s Code of Conduct that brought Council into disrepute.  She elaborated on Council’s role which was to consider the findings of the independent investigator and determine whether or not a penalty or other action should be imposed. 

The Chief Executive addressed matters raised by Councillor Milne since the publishing of the Order Paper for the meeting.  She highlighted the matters raised by Councillor Milne were referred to the independent investigator.  She confirmed that the matters raised were not new to the independent investigator as they were either issues raised or among the material made available to him in the course of his investigation.  She noted that the independent investigator carefully considered the information but ultimately found it irrelevant to the investigation.

The Chief Executive addressed matters relating to a letter from Mr Stephen Franks of Franks Ogilvie, on behalf of Mr Mendzela and other unknown parties.  She advised the contents of  the letter proposed a judicial review of Council’s decision to move to a rates funded waste collection system. She stated that Councillor Milne had suggested that action and the matter of the complaints were linked and therefore he believed the process should be withdrawn.  She highlighted that the independent investigator was aware of this.  She stated that the two matters were not the same.  She confirmed that Council’s Code of Conduct Investigation report stood and must be considered by Council.  She summarised that any proceedings brought against Council would be rigorously defended.

Mayor Barry invited Councillor Milne to make his statements.  Mr David Ogden accompanied Councillor Milne.

Mayor Barry covered off the parameters of the proceedings.  He asked that comments made by Councillor Milne and Mr Ogden were kept within the scope of the findings of the independent investigator.

Mr Ogden spoke in support of the character and reputation of Councillor Milne.  Mr Odgen advised that he had known Councillor Milne for 20 years. He highlighted Councillor Milne’s professional background which included involvement in several businesses and 12 years involvement with St James Church.  He also spoke of Councillor Milne’s zealous nature.  He stated Councillor Milne was an honest and good man with good intentions but could be annoying at times.  He asked Council to let the matter lie on the table to allow both parties to come together and find a solution.

Councillor Milne spoke in his defence.  He believed that the situation should never have been allowed to get this far. 

In response to a question from Councillor Milne, Mayor Barry confirmed to Councillor Milne that he had not generated the complaints.

Councillor Milne outlined his submissions and supporting evidence.  The key points were as follows:

·           The independent investigator shied away from covering off the governing role of Councillors in his investigation report.

·           The complaints were politically motivated.

·           The Council’s Code of Conduct was a working document and a guide for Councillors to work with each other and others.

·           He was fully justified to question what Council was doing and the advice it was receiving with regard to the rubbish and recycling tender.  It was the responsibility of Councillors to make enquiries as that was their role as governors.

·           Councillors had an obligation to work in the best interests of ratepayers when investigating matters where they believed the advice from officers was contradactory.  He believed the officers were misleading him about the rubbish and recycling process.

Cr Briggs raised a point of order regarding the breach of Standing Order 20.2 in relation to statements made by Councillor Milne about the officers.

Mayor Barry asked Councillor Milne to be careful with his words when speaking about the officers.

·           The effect of the external costs of the investigation on ratepayers.

·           His conflict of interest with Hutt Valley Tennis was limited to participation and discussion at Council meetings.

·           He did not appreciate the consequences of telephoning Mr Bruce Hodgins regarding the sale of land to Hutt Valley Tennis.  He was unaware there was a conflict.  He did not believe he was pushing Mr Hodgins but ackn