Mayor C Barry (Chair)

Deputy Mayor T Lewis

Cr D Bassett

Cr J Briggs

Cr K Brown

Cr B Dyer

Cr S Edwards

Cr D Hislop

Cr C Milne

Cr A Mitchell

Cr S Rasheed

Cr N Shaw

Cr L Sutton

Membership:

13 

Meeting Cycle:

Council meets on a six weekly basis (Extraordinary Meetings can be called following a resolution of Council; or on the requisition of the Chair or one third of the total membership of Council)

“That the recommendations contained in the report be endorsed.”

“That the recommendation contained in the report be endorsed.”

“That the recommendation contained in the report be endorsed.”

“That the recommendations contained in the report be endorsed.”

“That the recommendation contained in the report be endorsed.”

“That the recommendation contained in the report be endorsed.”

“That the recommendation contained in the report be endorsed.”

“That the recommendations contained in the report be endorsed.”

“That the recommendations (i) and (iii)-(vii) contained in the report be endorsed and new proposed part (ii) be discussed.”

“That the recommendations contained in the report be endorsed.”

“That the recommendations contained in the report be endorsed.”

“That the recommendations contained in the report be endorsed.”

“That the recommendations contained in the report be endorsed.”

The Wellington Water Limited Annual Report to 30 June 2020 has been delayed which has a flow on impact for Council’s Annual Report.  It is planned that the Annual Report will be considered at the proposed Council meeting on 21 December 2020.

“”That the recommendations contained in the report be endorsed.”

“That the recommendations contained in the report be endorsed.”

“That the recommendation contained in the report be endorsed.”

“That the recommendations contained in the report be discussed.”

“That the recommendations contained in the report be endorsed.”

“That the recommendations contained in the report be endorsed.”

“That the recommendations contained in the report be endorsed.”

“That the recommendation contained in the memorandum be discussed.”

“That the recommendation contained in the memorandum be endorsed.”

“That the recommendation contained in the memorandum be noted.”

“That the recommendation contained in the report be endorsed.”

“That the recommendation contained in the report be endorsed.”

“That the recommendations contained in the report be discussed.”

“That the recommendations contained in the report be discussed.”

“That the recommendations contained in the report be endorsed.”

“That the recommendations contained in the report be endorsed.”

“That the recommendations contained in the report be discussed.”

“That the recommendations contained in the report be endorsed.”

(A)

(B)

(C)

General subject of the matter to be considered.

Reason for passing this resolution in relation to each matter.

Ground under section 48(1) for the passing of this resolution.

Minutes of the Hutt City Council held on 9 October 2020 – Chief Executive’s Report on the Code of Conduct Complaint against Councillor Milne

The withholding of the information is necessary to enable Council to deliberate in private on its decision or recommendation in any proceedings (s48(1)(d)).

That the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exist.

Seeking Approval for the Purchase of Building.

The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) (s7(2)(i)).

That the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exist.

i)

Manor Park: Proposed Speed Limit, Parking Restrictions, Road Marking and Signage Changes. (20/1208)

Speaking under public comment, Ms Alison Thwaite, a resident of Manor Park, spoke in support of the proposal.  She noted the objection received from the Rehabilitation Hospital (the Hospital) and the new development of 29 houses which would introduce further vehicles to the area.  She added that attendance at the Manor Park Golf Club increased over the summer months.

In response to a question from a member, Ms Thwaite advised that Manor Park residents had considered that the introduction of traffic calming measures could increase speed in the area.  She added there was concern that boy racers might enter the area.  She said it was important for residents to reduce the neighbourhood speed and the Police could be asked to monitor any ongoing speed issues.

Speaking under public comment, Mr Grant Scarlett, a resident of Manor Park, opposed the proposal.  He said the speed limit should not be changed and considered the introduction of no stopping restrictions would only cause issues.  He believed most of the neighbourhood kept to the current speed limit.

In response to questions from members, Mr Scarlett confirmed he opposed the proposed change to the speed limit and no stopping restrictions.  He said there was no need to change the speed limit and it was an unnecessary cost to ratepayers.  He advised he was not aware of the tally highlighting that more than 200 vehicles were recorded speeding past the Hospital.  He said this was unacceptable.  He believed the hospital did not provide enough on-site carparks.

The Traffic Asset Manager elaborated on the report.   He advised there was a possibility that the proposed parking restrictions could increase the speed limit in the area, however considered it unlikely.  He stated the main concern of the Hospital was parking.  He added the grass area was owned by Greater Wellington Regional Council and was required for flood protection.  He further added that if approved officers would monitor the traffic calming measures and install a temporary electronic feedback speed sign if required.

In response to questions from members, the Traffic Asset Manager advised officers could investigate placing a ‘slow down’ sign outside the Hospital and have discussions with the Golf Club.  He said there was sufficient parking within a short distance on the street for the Hospital’s staff.  He added the street lighting in the area had recently been upgraded and that the Hopsital could create more off-street parking if required.  He confirmed that the budget for traffic calming measures was $200,000 and spending had to be prioritised based on a risk assessment.

In response to further questions from members, the Traffic Asset Manager advised that previously speed limits in the city had only been reduced around schools and on a temporary basis for road works.  He agreed the Manor Park proposal could provide a useful case study for any future consideration of traffic calming measures.  He confirmed that officers would collect and review data if the proposal was approved.  He said that a review of the measures could be undertaken at a six and 12 month period.  He considered there was sufficient carparking on the road for the Hospital’s requirements.

Cr Briggs expressed support for the recommendations.  He suggested an additional recommendation that officers would undertake a review of the traffic calming measures in six and 12 months’ time to collect data.

Cr Dyer expressed support for the recommendations including the additional recommendation.  He asked that a review be undertaken in three months time.

Cr Brown expressed support for the recommendations and a review to be undertaken in six and 12 months time.

Cr Briggs said officers had advised the timeframe for a review was six and 12 months’ time. He added that any issues would be identified prior to the six month review.  He noted education of the traffic calming measures was required.

The Traffic Asset Manager advised that the temporary speed signs could collect data for the first three months as part of an informal review.

RECOMMENDED:     (Cr Sutton/Cr Mitchell)               Minute No. TSC 20602

“That the Traffic Subcommittee recommends that Council:

(i)    approves the reduction of the permanent speed limit from 50 km/h to 40 km/h over the areas of Manor Park shown in Figure 2 in the report;

(ii)   approves the installation of ‘No Stopping At All Times’ restrictions as shown in Appendix 1 and Appendix 2 attached to the report;

(iii)  approves the installation of ‘No Stopping On Grass’ restrictions as shown in Appendix 1 attached to the report; and

(iv) asks officers to undertake a six and 12 month review, following the introduction of the traffic calming measures.”

For the reason that the proposed speed limit reduction would encourage lower vehicle operating speeds, the proposed ‘No Stopping At All Times’ restrictions would reduce the likelihood of vehicle conflict and promote compliance with the Land Transport (Road User) Rule 2004, and the proposed ‘No Stopping On Grass’ restrictions would reduce the likelihood of damage to the grass berm/ stop bank.

ii)

Jackson Street, Petone - Proposed No Stopping At All Times Restrictions (20/1270)

The Senior Traffic Engineer elaborated on the report.

In response to questions from members, the Traffic Asset Manager advised a traffic impact assessment was undertaken for a new development.  He said issues often arise once the development was completed and vehicles started travelling around the area.  He confirmed the developer had asked for the no stopping restrictions.

RECOMMENDED:    (Cr Sutton/Cr Dyer)                    Minute No. TSC 20603

“That the Traffic Subcommittee recommends that Council approves the installation of a No Stopping At All Times restriction on Jackson Street, Petone, as shown in Appendix 1 attached to the report.”

For the reasons that the proposed restrictions would improve accessibility and safety for local residents and promote compliance with the Land Transport (Road User) Rule 2004.

iii)                   iii)

Buick Street, Petone - Proposed No Stopping At All Times Restrictions (20/1263)

recommended:    (Cr Sutton/Cr Shaw)                     Minute No. TSC 20604

“That the Traffic Subcommittee recommends that Council approves the installation of a No Stopping At All Times restriction on Buick Street, as shown in the Appendix 1 attached to the report.”

For the reasons that the proposed restriction would improve accessibility for local residents and promote compliance with the Land Transport (Road User) Rule 2004.

iv)

Eastbourne and Days Bay - Proposed P180 Electric Vehicle Parking Restrictions (20/1264)

Mr Sigurd Magnasson, Consultant was in attendance for the item.

Mr Magnasson elaborated on the report.  He advised that the aim of the proposal was to encourage an uptake of electric vehicles.  He advised that officers were investigating the possibility of a faster charging device with Meridian Energy.

In response to a question from a member, the Traffic Asset Manager advised that no review of the parking issues raised by the Van Helden Gallery was planned unless a specific request was received.

In response to questions from a member, Mr Magnasson confirmed that charging guidance information would be attached to the charging device.  He said that all vehicles would be able to use the charging device and could be used by four vehicles at the same time.

Cr Brown left the meeting at 3.31pm.

In response to further questions from a member, Mr Magnasson advised that Meridian Energy had not determined a fee for charging, however there would be a time based cost applied.  He said the electric vehicle restriction would be permanent.

Cr Brown rejoined the meeting at 3.32pm.

Members noted that the Eastbourne Community Board had endorsed the recommendations contained in the report and asked that officers liaise with Meridian Energy for a fast charger.  Members were supportive of this additional recommendation.

Cr Briggs thanked officers for the work undertaken to date.  He said it was important to encourage the use of electric vehicles. 

Cr Dyer expressed support for the recommendations.  He agreed it was important to enourage the uptake of electric vehicles.

RECOMMENDED:    (Cr Sutton/Cr Briggs)                 Minute No. TSC 20605

“That the Traffic Subcommittee recommends that Council:

(i)    approves the installation of a P180 EV Parking Restriction on Oroua Street, Eastbourne, ‘Reserved for Electric Vehicles on charge only, for a maximum of 180 minutes (8.00am to 6.00pm, Monday to Sunday other than public holidays)’ as shown in Appendix 1 attached to the report;

(ii)   approves the installation of a P180 EV Parking Restriction in Pavilion Carpark, Days Bay, ‘Reserved for Electric Vehicles on charge only, for a maximum of 180 minutes at all times’ as shown in Appendix 2 attached to the report; and

(iii)  asks officers to liaise with Meridian Energy to install at least one fast charger.”

For the reason that the proposed restrictions would facilitate the installation, effective operation of the proposed EV charging stations, improve parking turnover and availability of the EV parks, benefitting both local businesses and their customers. The proposed changes have garnered support from the community, and would support Council’s Parking Policy (2017).

v)

Ropata Crescent, Boulcott - Proposed No Stopping At All Times Restrictions (20/1088)

RECOMMENDED:    (Cr Sutton/Cr Dyer)                   Minute No. TSC 20606

“That the Traffic Subcommittee recommends that Council approves the installation of a No Stopping At All Times parking restriction on Ropata Crescent, as shown in the Appendix 1 attached to the report.”

For the reasons that the proposed restriction would improve accessibility and safety for local residents and promote compliance with the Land Transport (Road User) Rule 2004.

vi)

Cedar Street, Maungaraki - Proposed No Stopping At All Times Restrictions (20/1090)

Speaking under public comment, Mr Kevin King, a resident of Cedar Street, Maungaraki supported the proposed no stopping restrictions outlined in the officer’s report.  He said sight lines were hindered when exiting his driveway and there was reduced space when vehicles were parked on both sides of the section of the street. He advised he was not part of the original consultation process.

In response to questions from members, Mr King advised that four houses shared the driveway of 27-37 Cedar Street.

Speaking under public comment, Mr Max Shierlaw opposed the proposed no stopping restrictions outlined in the officer’s report.  He highlighted that vehicles were required to drive at a slower speed due to the vehicles parked on both sides of the road.  He believed the speed on that section of the street would increase if the proposed restrictions were installed.  He asked that officers withdraw the report and undertake further evidence based investigation into the matter.  He noted that the Maungaraki Residents Association had not been consulted about the matter.

In response to questions from members, Mr Shierlaw advised he had no need to exit a driveway on Cedar Street.  He considered it was not a busy street and had seldom encountered a vehicle exiting a driveway.  He agreed with the no stopping lines outside 27-37 Cedar Street, however did not support the no stopping lines outside 36 Cedar Street.

A written statement from Ms Katrina Te Punga was tabled (attached as page 17 to the minutes) and was read out by Cr Dyer.

The Traffic Engineer elaborated on the report. 

In response to questions from members, the Traffic Asset Manager advised consultation had only been undertaken with directly affected residents.  He confirmed that the Maungaraki Residents Association had not been consulted and officers would review this process in future.  He said there was a possibility that restricting vehicles parking on the side of the road might lead to a minor increase in vehicle operating speed.  He added that a standard vehicle lane was typically between 3m and 3.5m wide and the current carriageway width effectively allowed only a single lane when vehicles were parked on both sides of the carriageway.

recommended:    (Cr Sutton/Cr Mitchell)              Minute No. TSC 20607

“That the Traffic Subcommittee recommends that Council approves the proposed No Stopping At All Times restrictions on Cedar Street, Maungaraki, as shown in Appendix 2 attached to the report.”

For the reasons that either of the proposed restrictions would improve the safety within the street for the benefit of all road users; would promote compliance with the Land Transport (Road User) Rule 2004; support Council’s Parking Policy 2017 and are supported by the majority of the local residents who responded to the consultation documents.

vii)

Kamahi Street, Stokes Valley - Proposed No Stopping At All Times Restrictions (20/1141)

Speaking under public comment, Mr Ken Dingle a resident of Kamahi Street, Stokes Valley supported the proposed no stopping restrictions outlined in the officer’s report.

recommended:    (Cr Sutton/Cr Briggs)                 Minute No. TSC 20608

“That the Traffic Subcommittee recommends that Council approves the proposed No Stopping At All Times restriction on Kamahi Street, Stokes Valley, as shown in Appendix 1 attached to the report.”

For the reasons that the proposed restrictions would:

a)                 improve the safety within the street for the benefit of all road users;

b)                 promote compliance with the Land Transport (Road User) Rule 2004;

c)                  support Council’s Parking Policy 2017; and

d)                 are supported by majority of the local residents who responded to the consultation documents.

viii)

Waterloo Road, Hutt Central - Proposed Changes to School Bus Stop Times (20/1143)

RECOMMENDED:    (Cr Dyer/Cr Shaw)                     Minute No. TSC 20609

“That the Traffic Subcommittee recommends that Council:

(i)    rescinds the existing ‘School Bus Stop 8.15am-8.45am and 3.00pm-3.30pm School Days Only, P10 Other Times’ restrictions on Waterloo Road, as shown in Appendix 1 attached to this report;

(ii)   approves the proposed ‘School Bus Stop 8.15am-8.45am and 3.15pm-3.45pm School Days’ restriction on Waterloo Road, as shown in Appendix 1 attached to this report; and

(iii)  approves the proposed P10 Other Times’ restriction on Waterloo Road, as shown in Appendix 1 attached to this report.”

For the reason that the proposed restrictions would reduce the risk of vehicle conflict at the school bus stop and improve the level of service for school buses.

ix)

Victoria Street, Alicetown - Proposed P60 Time Restriction and Bus Stop Modification (20/1225)

Speaking under public comment, Ms Tania Jorgensen from Alicetown Playcentre (the Playcentre) spoke in support of the installation of time restricted parking within the Victoria Street Reserve Carpark.  She asked that the parking time be extended to either P180 or P240 to provide parking spaces for parents attending the Playcentre’s sessions.  She said the Playcentre had not been consulted.

In response to questions from members, Ms Jorgensen advised that the Playcentre’s sessions ran for two and four hours.  She said some families walked or parked on the road for the sessions.  She added that most parents stayed for the sessions with only a handful leaving and returning for pick up.  She stated the families attending the sessions would use as many carparks as were available.

The Traffic Engineer – Network Operations elaborated on the report.  He advised the P60 restriction would free up the carpark from all day parking and would provide users of the playground and the Playcentre with parking.  He said a P120 or P240 could equate to up to six to eight hours of parking.  He added officers could monitor the installation based on any complaints received.

In response to questions from members, the Traffic Engineer – Network Operations advised a different time restriction was proposed for the carpark compared to the street to accommodate all possible users.  He said the proposal aimed to provide a balance for all users of the carpark.

In response to questions from members, the Traffic Asset Manager advised that a sign stating the carpark was only for users of the playground and the Playcentre was not common practice nor enforceable.  He said that the primary purpose of the carpark, being within a parks reserve, should be for accessing that reserve for recreational purposes.

In response to further questions from members, the Traffic Engineer – Network Operations advised officers had considered a mix of parking time restrictions in the carpark.  He said that given it was a small carpark it made sense to stick with one parking time restriction.  He said a P60 time restriction would increase parking turnover and parking for the playground would become easier.  He clarified that the P60 restriction would be a 24/7 restriction.

Cr Mitchell expressed concern with the recommendations.  He said the Playcentre was not consulted with and the P60 time restriction did not work for them.  He added the restriction would impact the users of the Playcentre.

Cr Briggs noted that the consultation process needed to be reviewed.  He believed there would not be a lot of use of the carpark if the P60 time restriction was introduced.

Cr Brown said it came down to the users of the carpark.  She expressed support for the recommendations and she believed the carpark was primarily for the playground.

Cr Dyer expressed support for the recommendations.  He said the P60 time restriction was a good balance and provided for more vehicle turnover. He added that if the time restriction was extended for the users of the Playcentre then there would be no carparks for the playground.

Cr Shaw expressed support for the recommendations.  She said it would stop all day parking.

RECOMMENDED:    (Cr Sutton/Cr Brown)               Minute No. TSC 20610

“That the Traffic Sub-Committee recommends that Council:

(i)         receives and notes the information;

(ii)        approves the installation of a P60 (8am-6pm Monday-Sunday) time restriction within the Victoria Street Reserve Carpark, as shown in Appendix 1 to the report;

(iii)       approves the extension of the existing bus stop (2 metres) adjacent to the Victoria Street Reserve Carpark, as shown in Appendix 1 to the report;

(iv)       approves the installation of an additional 12 metres of No Stopping At All Times restriction to facilitate an improved entry taper,  as shown in Appendix 1 to the report;

(v)        reconfirms the existing No Stopping At All Times restrictions within the Victoria Street Reserve Carpark, as shown in Appendix 1 to the report;

(vi)       rescinds any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the traffic controls described in this resolution; and

(vii)      notes that this resolution will take effect when the traffic control devices that evidence the restrictions described in this resolution are in place.”

For the following reasons - the proposed time restriction will improve parking turnover and availability within the Victoria Street Reserve Carpark and the proposed bus stop modification will:

(a)       reduce the risk of vehicle conflict at the listed on-road bus stop locations;

(b)       improve visibility and safety for the benefit of all road users;

(c)        promote compliance with the NZTA’s draft Guidelines for Public Transport Infrastructure and Facilities; and

(d)       meet the requirements as set out in Council’s Traffic Bylaw 2017.

Crs Briggs and Mitchell voted against the recommendations and asked that their dissenting vote be recorded.

x)

Cuba Street, Petone - Proposed P10 Time Restriction (20/895)

The Traffic Engineer – Network Operations elaborated on the report.

Members noted that the Petone Community Board had endorsed the recommendations contained in the report subject to the lease being signed by the business.  The Traffic Engineer – Network Operations confirmed that that proposal would only be installed if the business signed a lease for 73 Cuba Street, Petone.

Recommended:    (Cr Sutton/Cr Mitchell)               Minute No. TSC 20611

“That the Traffic Subcommittee recommends that Council:

(i)         receives and notes the information;

(ii)        approves the installation of a time limited (P10 At All Times) parking             restriction on Cuba Street, Petone, as shown in Appendix 1 attached to the             report;

(iii)       rescinds any previous resolutions pertaining to traffic controls made             pursuant to any bylaw to the extent that they are in conflict with the             traffic controls described in this resolution; and

(iv)       notes that this resolution will take effect when the traffic control devices that      evidence the restrictions described in this resolution are in place.”

For the reason that the proposed restriction will improve parking turnover and availability on Cuba Street, benefitting both local businesses and their customers and the proposed changes support Council’s Parking Policy 2017.

xi)

Glen Road, Stokes Valley - Proposed No Stopping Restriction (20/1275)

The Traffic Engineer – Network Operations elaborated on the report.

The Chair vacated the chair at 3.58pm.  Cr Dyer chaired the meeting until the Chair rejoined the meeting at 3.59pm.

RECOMMENDED:    (Cr Sutton/Cr Shaw)                 Minute No. TSC 20612

“That the Traffic Sub-Committee recommends that Council:

(i)         receives and notes the information;

(ii)        approves the installation of a No Stopping (8am-6pm Monday-Friday) restriction on Glen Road, Stokes Valley, attached as Appendix 1 to the report;

(iii)       rescinds any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the traffic controls described in this resolution; and

(iv)       notes that this resolution will take effect when the traffic control devices that evidence the restrictions described in this resolution are in place.”

For the reason that the proposed no stopping restriction:

a)                 maintains increased pedestrian crossing visibility during the day;

b)                 increases the available on-road parking stock during evenings and weekends;

c)                  maintains the minimum visibility requirements for pedestrian crossings; and

d)                 meets the requirements as set out in Council’s Traffic Bylaw 2017.

xii)

Waddington Drive, Naenae - Proposed P10 (School Days) Time Restriction (20/1276)

The Traffic Engineer – Network Operations elaborated on the report.

RECOMMENDED:    (Cr Sutton/Cr Mitchell)              Minute No. TSC 20613

“That the Traffic Subcommittee recommends that Council:

(i)    receives and notes the information;

(ii)   approves the installation of  P10 (8.30-9.30am, 2.45-3.30pm, Monday to Friday, School Days) time restriction on Waddington Road, Naenae – outside Wa Ora Montessori School, as shown in Appendix 1 to the report;

(iii)  rescinds any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the traffic controls described in this resolution; and

(iv)  notes that this resolution will take effect when the traffic control devices that evidence the restrictions described in this resolution are in place.”

For the reason that the proposed time limited restriction would:

a)                  improve parking turnover and availability during school drop off and pick up times;

b)                  maintain the minimum visibility requirements for pedestrian crossings; and

c)                  meet the requirements as set out in Council’s Traffic Bylaw 2017.

xiii)

Margaret Street, Hutt Central - Proposed P15 Loading Zone Class Restriction (20/1285)

The Traffic Engineer – Network Operations elaborated on the report.

Cr Dyer noted that the proposal added a carpark to the area.

recommended:    (Cr Sutton/Cr Shaw)                Minute No. TSC 20614

“That the Traffic Subcommittee recommends that Council:

(i)         receives and notes the information;

(ii)        approves the installation of a class restricted (P15 Loading Zone – Goods             and Services Vehicles Only) parking restriction on Margaret Street, as             shown in Appendix 1 attached to the report;

(iii)       rescinds any previous resolutions pertaining to traffic controls made             pursuant to any bylaw to the extent that they are in conflict with the             traffic controls described in this resolution; and

(iv)       notes that this resolution will take effect when the traffic control devices             that      evidence the restrictions described in this resolution are in place.”

For the reason that the proposed restriction will improve the serviceability for local businesses, without reducing the existing parking stock.  The proposed changes support Council’s Parking Policy 2017.

Resolved: (Cr Edwards/Cr Mitchell)                                         Minute No. PFSC 20601

“That the apology received from Cr Milne be accepted and leave of absence be granted and apology for lateness received from Cr Briggs be accepted.”

i)

Hutt City Council Annual Report to 30 June 2020 (20/1204)

Mr Andrew Clarke and Mr Stephen Usher, representing Audit NZ were in attendance for the item.

The Chief Financial Officer explained that the final audit was not yet complete.  However it was expected to be considered at the Council meeting on 8 December Council meeting.

Cr Bassett and Cr Briggs joined the meeting at 2.04pm.

Mr Clarke advised there were no real issues with the Council Controlled Organisation audits and he expected these to be completed shortly.

Cr Dyer joined the meeting at 2.05pm.

With regard to the Annual Plan audit, Mr Clarke advised valuations, group consolidations, tax disclosure and performance and financial reporting were still being worked on.  He advised that this year, a significant portion of Council’s assets had been revalued resulting in extra audit work being required. He said no major issues had been identified.  He added that a key area of focus (Covid-19 impacts) had been completed and that no issues had been identified.  He explained that he was waiting on the full audit from Wellington Water Ltd (WWL), for inclusion in the Council’s audit report.  

In response to questions from a member, Mr Clarke advised the final audit needed to be approved by Council by 31 December 2020. He anticipated this timeframe would be met, dependent on receipt of the WWL audit. 

Cr Bassett advised WWL was holding its Annual General Meeting on 25 November 2020. It was expected the audit would be approved at the meeting.

In response to a question from a member regarding the links between the Annual Plan and the four wellbeings, the Chief Financial Officer acknowledged this was a work in progress as the wellbeing framework was not in place when work on the Annual Plan commenced.  She advised the 2021-2022 Annual Plan would be better aligned with the wellbeings.

In response to a question from a member regarding the drop in revenue for development contributions, the Chief Financial Officer advised the Development Contributions Policy was currently under review and the outcome for the budget would be different moving forward.

ReCOMMENDED: (Cr Edwards/Cr Brown)                  Minute No. PFSC20602                                                                

“That the Committee recommends that Council:

(i)    notes that a public notice will be published in the Hutt News, as well as on Council’s website and Facebook page advising of the availability of the Annual Report and Annual Report Summary attached as Appendix 1 to the report;

(ii)   notes the Annual Report and Annual Report Summary will be available on Council’s website within one month of adopting the Annual Report; 

(iii)  agrees hard copies of the Annual Report Summary will be made available by request and in the City’s libraries, Community Hubs and at the main administration building;

(iv)  agrees that a subcommittee comprising of Mayor Barry and the Standing Committee Chairs Deputy Mayor Lewis,  Cr Hislop and Cr Edwards will sign off the final documents;

(v)   approves the draft Annual Report and Annual Report Summary for the year ended 30 June 2020 attached as Appendix 1 to the report, subject to satisfactory resolution of the following outstanding items:

(a)   completion of final edit checking;

(b)   completion of any final audit adjustments; and

(c)   receipt of final audit clearance;

(vi)  receives Audit New Zealand’s opinion on the 2019-2020 Annual Report; and

(vii) adopts the 2019-2020 Annual Report.”

ii)

Budget Update 2020/21 (20/1308)

recommended: (Cr Edwards/Cr Dyer)                        
                                                                                       Minute No. PFSC 20603

“That the Committee recommends that Council:

(i)   notes the year-end carry overs of projects due to timing changes; and

(ii)  agrees to amend the operating and capital budgets as detailed in the report due to changes in timing of expenditure, refer to Table 1 and Appendix 1 attached to the report.”

iii)

Draft Hutt City Council COVID 19 Recovery Plan (20/1342)

The Director Neighbourhoods and Communities elaborated on the report.  She explained the Recovery Plan (led by Council); was step two in a three step process. She advised that steps two and three converged as small pockets of resurgence of COVID would occur during the recovery phase.  She added that significant social and economic impacts were expected for the next five years with minimal short term health impacts.

The Director Neighbourhoods and Communities explained the Recovery Plan goals were to ensure that residents and the economy of the city thrived. She said there were three initiatives proposed: targeting community funding towards groups responding to COVID; pivoting Council resources to connect all forms of funding to the areas where it was most needed and developing strategic themes to inform the Long Term Plan 2021/2031.

With regards to strategic themes, the Director Neighbourhoods and Communities advised that many issues faced by the community during the COVID lockdown and subsequent months were not new. She said Council should be able to better assist and manage such situations.

The Director Neighbourhoods and Communities explained the Circular Economy theme; the Food Resilience theme; and the Connected and Resilient Communities theme.  She added Business and Employment, and Housing and Homelessness themes were also being developed and holistic and high trust approach to how Council worked with the community was being proposed.

In response to a question from a member regarding the extent of homelessness in the city, the Director Neighbourhoods and Communities acknowledged many people currently lived in overcrowded conditions. She noted that Council had provided two tranches of funding to assist with the homelessness situation.

In response to a question from a member regarding the wellbeing aspect of the Recovery Plan, the Director Neighbourhoods and Communities advised building relationships with communities across the city and within Council were important. She said that the strategic themes would be reflected in future reports to Council.

In response to a question from a member regarding links to communities, the Director Neighbourhoods and Communities acknowledged that Council was not well connected to some parts of the community and that had hampered the initial response roll out.  She highlighted better links with the District Health Board (DHB) were required.

The Chief Executive added that links with the Ministry of Education, DHB and Public Health were growing and were a focus of the Regional Leadership Group.

In response to a question from a member concerning the timeline of establishing a Response Plan in the future, the Director Neighbourhoods and Communities advised it was intended this could be rolled out quickly and that the basis of a Recovery Plan would be incorporated in the LTP to ensure continuity.  She added that a repot to the next Audit and Risk Subcommittee meeting would detail the Recovery and Resurgence Plans.

In response to a question from a member regarding the dashboard graphics, the Director Neighbourhoods and Communities advised these covered regional information and could readily be included in future reporting.

In response to a question from a member regarding a lack of reference to the Lower Hutt District Plan review and the National Policy Statement – Urban Design (NPS-UD) in the Homelessness and Housing strategic theme, the Director Neighbourhoods and Communities confirmed these would be referenced in future documentation.

In response to a question from a member regarding economic recovery, the Director Neighbourhoods and Communities advised that whilst Lower Hutt had not been as negatively affected as other areas of the country, there was a concern that once all government subsidies ended the true economic impacts would be realised.  She added that Council needed to have a plan in place to support businesses.  The Chief Executive added that the Hutt Valley Chamber of Commerce was active in this area.

In response to a question regarding the $42,000 in funding allocated to the community, the Director Neighbourhoods and Communities advised this funding was used to assist group stakeholders in building a resilient food network and to community groups responding to the impacts of COVID.  She added that funding had a proviso that the group stakeholders work with Council in forming strong partnerships into the future.

In response to a question from a member regarding Connected and Resilient Communities, the Director Neighbourhoods and Communities advised that officers were in liaison with the Police who had established the Neighbourhood Watch Programme. She said strong neighbourhood support networks fitted with Council’s more holistic approach to supporting communities.

ReCOMMENDED: (Cr Dyer/Cr Shaw)                         Minute No. PFSC20604    

“That the Committee recommends that Council:

(i)    notes that the Recovery Plan has been approved by the Corporate Leadership Team;

(ii)   agrees to adopt the HCC COVID-19 Recovery Plan (the Plan) (attached as Appendix 1 to the report);

(iii)  notes that initiatives already underway have been enabled by reprioritising existing budgets and resource, including $127K allocated through the 20/21 Community Funding round in September to groups responding to COVID-19 impacts;

(iv)  notes that in September $42K was also allocated to a partnership with Common Unity to lead work on creating a resilient and sustainable local food system;

(v)   notes that a further $257,556 will be allocated to community initiatives responding to COVID-19 and aligned to the principles of a circular economy, and that this will be approved by the Chief Executive in consultation with the Mayor and Standing Committee Chairs, as per COVID-19 protocols; and

(vi)  notes the Mana Whenua, community and business leaders and social and community groups have been engaged in the development of this Plan and that further feedback on the strategic approaches proposed will be sought as part of engagement for Long Term Plan 2021/31.”

iv)

Proposed Solid Waste and Minimisation Bylaw (20/1314)

Cr Bassett left the meeting at 2.43pm.

The Sustainability and Resilience Manager elaborated on the report.

In response to a question from a member, the Sustainability and Resilience Manager acknowledged clause 13.4 did not contain a time limit for the required reporting to Council after an event. He agreed to address this issue in the final report to Council.  He noted this issue had not been raised at the regional working group or within submissions received during public consultation.  He agreed a suitable timeframe might be within 30 days of an event closing.  The Chief Executive advised legal advice would be sought, to ensure such an inclusion did not require a full public consultation exercise, and that the goal of regional consistency was not compromised.

In response to questions from a member regarding the event management threshold numbers, the Sustainability and Resilience Manager advised that common sense should prevail. He said a three day event attracting 500 people each day would meet the 1,000 attendees threshold, even though 1,000 people were not present on any one day.  He added that the threshold number had been reduced to 1,000 and that further public consultation was not required as this was an issue which had been raised in submissions.

Cr Bassett rejoined the meeting at 2.49pm.

In response to a question from a member regarding the reporting back to Council after an event, the Sustainability and Resilience Manager advised these would be collated by officers and reported to the relevant committee.

In response to a question from a member concerning the phasing in of the proposed bylaw, the Sustainability and Resilience Manager advised a staged implementation process over two years was proposed.  He added that the Multi-Unit Developments requirements would be required first and that education for event managers would be important.

Cr Briggs noted that Council requested a lower threshold for event numbers (1,000), to better reflect the circumstances of the city. He noted the increase in resources required if the threshold was lower than this and supported directing resources to areas of biggest impact.  He supported the increased focus on waste minimisation rather than waste management.

Cr Hislop added that there was discussion at the hearing about the threshold. She said after receiving advice from officers concerning the numbers expected at events in Lower Hutt, the members supported a threshold of 1,000 rather than lowering it to 500.

Cr Mitchell supported the recommendations. He said the recommendations supported regional consistency and although smaller events might not be required to provide a Waste Minimisation Plan, they could be encouraged to adhere to the principles of one.

Cr Dyer commented that regional consistency was important. He said if too many inconsistencies existed then event organisers might locate an event to a more favourable city.

ReCOMMENDED: (Cr Edwards/Cr Hislop)               Minute No. PFSC 20605

“That the Committee recommends that Council adopt the proposed Solid Waste Bylaw  with changes as identified in Appendix 2 attached to the report.”

Precedence of Business

Resolved: (Cr Edwards/Cr Dyer)                                              Minute No. PFSC 20606

“That, in terms of Standing Order 10.4, precedence of business be accorded to item 4(vi).”

The item is recorded in the order in which it is listed on the order paper.

v)

Unlicensed Public Use of Council Land - Encroachments (20/354)

The meeting adjourned at 3.48pm and resumed at 4.00pm.

The Head of Strategy and Planning elaborated on the report. She advised that the option to retain the 90cm rule had been introduced.  She stressed that the initial object of the bylaw was to get those who encroached onto public land to be licensed and pay the required fee.

Cr Bassett rejoined the meeting at 4.01pm.

In response to a question from a member regarding the proposed pavement licensing, the Head of Strategy and Planning confirmed a flat fee was proposed regardless of how much pavement was being encroached upon.  She added the extent of pavement used varied from business to business and that once licensed and paying a fee, the details about sizes of encroachments and a potential scale of fees could be investigated.

Cr Hislop rejoined the meeting at 4.05pm.

In response to questions from members regarding different fees currently being paid and the rationale for charges for garden encroachments, the Head of Strategy and Planning advised she would report back on current fees being paid.  She added that currently of the 42 identified commercial encroachments, only seven paid a fee. She said the existing 2003 Encroachment Policy contained the level of the current fees being charged.

Mayor Barry rejoined the meeting at 4.06pm.

The Head of Strategy and Planning advised that the current policy did not contain any rationale for the variety of fees charges. She said that officers were currently assessing whether the market value of the encroached portion of land could be used to develop a formula to base fees upon.  She noted this would require every encroachment to be assessed individually and would result in charges for similar uses and land extents being different in different parts of the city. 

In response to a question from a member, the Head of Strategy and Planning explained that an application for a building consent might trigger the need for an encroachment licence.  However the two processes were dealt with by two different divisions of Council.  The Director Environment and Sustainability added that a Note is appended to a resource consent application if an encroachment licence was required as such a licence was not enforceable under the Resource Management Act.

In response to a question from a member regarding the location of business encroachments, the Head of Strategy and Planning explained they could be anywhere on the pavement including against a window or kerbside.

In response to a question from a member regarding encroachment licence practices around the country, the Head of Strategy and Planning advised most local authorities had a policy of some sort. She said many were at least 15 years old and in need of review. She added Council’s current encroachment license fees were low compared to other local authorities.

In response to a question from a member regarding the officer’s recommendations, the Head of Strategy and Planning acknowledged the confusion recommendation (iii) (a) and (b) might cause. She agreed to report back to the Council meeting on 8 December 2020.

Cr Brown left the meeting at 4.16pm.

In response to questions from members regarding flagpoles on the footpaths, the Head of Strategy and Planning advised these were covered by a different bylaw and were not deemed to be encroachments.

In response to a question from a member regarding large berms that residents planted in gardens to reduce the amount of mowing required, the Head of Strategy and Planning acknowledged this. She advised that under the proposed bylaw, if such planting covered more than 10m², an encroachment licence and fees would be required.

Cr Brown rejoined the meeting at 4.18pm.

Cr Mitchell advised he had a planted garden outside of his residential property which was 80cm wide, and 10.4m² in size, which was not fenced off, but people could not walk through it.  The Head of Strategy and Planning advised this would require licensing, and acknowledged the grey area in determining whether or not it was precluding public access and whether an encroachment fee would be required.  She added the 10m² allowance was permissive. She said that if a person or business was using public land for personal or commercial benefit, then according to Council’s Financial Strategy, the person benefitting from something, should be paying for it.

In response to a question from a member regarding an illegal encroachment having to be returned to “flat grassed land” should an encroachment fee not be forthcoming, the Head of Strategy and Planning acknowledged this might not be possible for some suburbs and agreed to reassess the wording.  She added that council had a berm mowing policy of providing two rough cuts per year to berms in order to prevent a hazard.

In response to a question from a member, the Head of Strategy and Planning advised the residential property owner or the tenant wanting to encroach, would pay the encroachment fee.

Cr Brown left the meeting at 4.25pm.

In response to a question from a member concerning historic encroachment arrangements, the Head of Strategy and Planning advised she had no knowledge of historic arrangements. She said if there was a written record that would be taken account of.

In response to a question from a member regarding the parking of motorhomes on berms, the Director Environment and Sustainability advised motorhomes were deemed a building under the Lower Hutt District Plan and needed to comply with RMA requirements.

MOVED: (Cr Edwards/Deputy Mayor Lewis)

“That the Committee recommends that Council:

(i)    notes that Council in November 2018 asked officers to identify all unlicensed encroachment areas, review the scale of the project in terms of number and type of encroachment and develop options for Council to consider to address the issues related to unlicensed encroachments;

(ii)   agrees that all encroachments are licensed,

(iii)  agrees that licences will not be required for garden encroachments where they meet the following criteria:

(a)   size – they are less than 10 sq metres in size; and/or

(b)   function – they are accessible and do not interfere with public use or Council access to it;

(iv) agrees a staggered approach is taken to licensing encroachments as follow:

(a)   pavement;

(b)   garage;

(c)   garden; and

(d)   drainage;

(v)  agrees that the work to license existing encroachments begins immediately starting with pavement licenses;

(vi) agrees that current encroachment license fees will apply until 30 June 2021.  These are:

(a)   Garages – single $128, double $256;

(b)   Garden - $115;

(c)   Drainage $57.50; and

(d)   Pavement - $57.50;

(vii)     agrees to rescind the requirement that pavement licences must be renewed every three years;

(viii) agrees to rescind the 90cm rule which makes the first 90cm of footpath freely available for businesses to use without an encroachment licence.

AMENDMENT MOVED: (Cr Mitchell/Cr Edwards)

An additional part to read “that officers be directed to undertake further work in regards to setting encroachment fees based on land valuations and report back.”

Cr Dyer expressed concern with a proposal to use land values to set encroachment fees He explained that the fees had not been reviewed since 2003 and that land valuations had increased significantly in that period.  He believed there was a difference between business use of public land and private residents planting out road berms. He said the differences should be reflected in a fees schedule.

Cr Sutton supported the motion. She added that equity across the city was required prior to any scale of fees being proposed. 

Cr Brown agreed with Cr Sutton.  She added that she would be interested to review policies from other local authorities.

Cr Edwards agreed with Cr Sutton, adding that restricting public access for private benefit was not acceptable.  He further added that by introducing the bylaw, officers needed to signal that fees would be reviewed in the near future. He said communications with the public was important.  He preferred that the 90cm rule be retained to provide some leeway for businesses. He believed that having items safely on the footpath added vibrancy to an area. 

The Head of Strategy and Planning agreed to clarify the wording of (iii) a) and b), with regards “and/or”.  She said final version of the proposed bylaw presented to Council would contain the correct wording. 

ReCOMMENDED: (Cr Edwards/Deputy Mayor Lewis)
                                                                                    Minute No. PFSC20607

“That the Committee recommends that Council:

(i)    notes that Council in November 2018 asked officers to identify all unlicensed encroachment areas, review the scale of the project in terms of number and type of encroachment and develop options for Council to consider to address the issues related to unlicensed encroachments;

(ii)   agrees that all encroachments are licensed;

(iii)  agrees that licences will not be required for garden encroachments where they meet the following criteria:

(a)   size – they are less than 10 sq metres in size; and/or

(b)   function – they are accessible and do not interfere with public use or Council access to it;

(iv)  agrees a staggered approach is taken to licensing encroachments as follow:

(a)   pavement;

(b)   garage;

(c)   garden; and

(d)   drainage;

(v)   agrees that the work to license existing encroachments begins immediately starting with pavement licenses;

(vi)  agrees that current encroachment license fees will apply until 30 June 2021.  These are:

(a)   garages – single $128, double $256;

(b)   garden - $115;

(c)   drainage - $57.50; and

(d)   pavement - $57.50;

(vii) agrees to rescind the requirement that pavement licences must be renewed every three years; and

(viii) agrees to rescind the 90cm rule which makes the first 90cm of footpath freely available for businesses to use without an encroachment licence and;

(ix)  directs officers to undertake further work in regards to setting encroachment fees based on land valuations and report back to the Committee.”

For the reasons that considerable work has been completed to identify every encroachment in the city, categorise these and assess the effort required to address the number of unlicensed encroachments in the city in response to Council’s earlier direction.  Officers are now in a position to present options for consideration.

The current situation where only 1 in 7 encroachments is licensed means that a small number of ratepayers are licensed and paying the cost of their encroachment while a much larger group of ratepayers are gaining the benefits of an encroachment at no cost. 

vi)

Draft Wellington Regional Growth Framework (20/1309)

Ms Kim Kelly, Project Director from Greater Wellington Regional Council was in attendance for the item. She advised four different workshops on the regional growth framework had been conducted.

Deputy Mayor Lewis acknowledged the legislation required local authorities to undertake this work and queried regional consistency between District Plans.  Ms Kelly advised that the initial framework would provide guidance and that the proposed Future Development Strategy document would contain more legislative requirements for all District Plans in the region.  She added it was expected each local authority would provide for higher residential densities around train stations and that greenfield developments would be required to be medium density and public transport orientated.

ReCOMMENDED: (Cr Edwards/Cr Hislop)              Minute No. PFSC 20608

“That the Committee recommends that Council:

(i)    notes that the draft Wellington Regional Growth Framework (the Framework) is the result of a partnership between central government, local government and iwi;

(ii)   notes that the draft Framework is generally consistent in content and structure to other spatial plans developed within the urban growth partnership programme;

(iii)  notes that a  ‘public consultation friendly’ version of this Framework (smaller and more concise) will be developed for the public consultation process in 2021 and that an example of what this might look like is attached as Appendix 2 to the report; and

(iv)  endorses the Framework attached as Appendix 1 to the report for public consultation.”

For the reasons that the region’s councils, mana whenua groups and central government have developed the Framework to address future growth in the Wellington-Horowhenua region.

5.

Technology Valley 6 Monthly Update to 30 June 2020 (20/1295)

Report No. PFSC2020/6/258 by the Head of City Growth

Cr Bassett left the meeting at 3.30pm and rejoined the meeting at 3.32pm.

Ms Anthea Mulholland and Mr Hayden Kirk from Technology Valley Forum were in attendance for the item.

Ms Mulholland elaborated on the report.  Ms Mulholland highlighted areas of strength, including an increasing number of face to face engagements with businesses, assisting with COVID response plans and opening up new domestic markets.  She commended Council’s Head of City Growth for his work in this area. 

With regard to developing a sustainable business model, Ms Mulholland advised this was challenging in the COVID situation. She said it was believed a robust model was now in place. She advised that the transition from full reliance on Council to independence to be more responsive and representative of the industries, was on track.  She added it had been a good exercise to challenge the organisation and establish resilience models.

Deputy Mayor Lewis left the meeting at 3.39pm.

In response to a question from a member, Ms Mulholland advised that industry advisory groups had been established. This assisted in information sharing and promotion of the Directory.

Deputy Mayor Lewis rejoined the meeting at 3.41pm.

In response to questions from a member, Ms Mulholland advised that larger scale manufacturers were just beginning to feel the impacts of COVID. She said the Hutt Valley Chamber of Commerce was working with these industries.  She added that COVID had disrupted many supply chains with either no supplies or inferior supplies being delivered.  She further advised that Technology Valley was trying to connect businesses with more efficient ways to operate.  She acknowledged that as the sector was fragmented economies of scale were difficult to achieve.  She explained she managed the Directory and that it was designed to be self maintaining with each business responsible for updating its own details.  

In response to a question from a member concerning third party logistics, Ms Mulholland advised this provided an opportunity for a hands on approach without much risk. She said that local capacity needed to be identified to enable a shared inventory management system to be established which would reduce the risk for all. 

Resolved: (Cr Edwards/Cr Bassett)                                          Minute No. PFSC 20609

“That the Committee notes and receives the report.”

For the reason that Technology Valley is required to report to Council on performance on a 6-monthly basis.

6.

Hutt Valley Chamber of Commerce 12 Months Report to 30 June 2020 (20/1296)

Report No. PFSC2020/6/259 by the Head of City Growth

Ms Helen Down, Chief Executive, Hutt Valley Chamber of Commerce (the Chamber) was in attendance for the item. 

Ms Down elaborated on the report.

With regard to climate change and resilience, Ms Down advised this was a difficult area to get businesses to focus on, post COVID, and that it was a work in progress. With regard to transport, education and infrastructure, she said this was a successful area of business with many people being placed in permanent work and work experience positions.  With regard to infrastructure, she noted the Chamber was in contact with government daily to provide reports and seek support for specific businesses.

Mayor Barry left the meeting at 3.07pm.

With regard to International Business Development, Ms Down advised this was a constant and rapid area of work with a new level of governmental engagement emerging.

Mayor Barry rejoined the meeting at 3.10pm.

With regard to the Retention of Businesses, Ms Down advised work was focussing on helping government recognise the value of the Hutt Valley. She said the COVID situation had altered the focus of reporting from quarterly to be more reflective of the COVID levels.  She added this assisted government departments to be more focussed on suitable responses when and where required.

Ms Down thanked Council for its support through the COVID situation.  She advised the Chamber had offered its services to all Hutt Valley businesses for free during the COVID situation, whether they were members or not.  She highlighted the financial strain on the Chamber.  She added that reference to a six monthly report within the report were incorrect and this was a 12 monthly report.

In response to a question from a member regarding capacity issues, Ms Down advised that the Chamber had recently increased its staffing levels and utilised the services of contractors and Council officers. She said it was also investigating new revenue streams, including working with Ministry of Business Innovation and Employment (MBiE).  She added the Chamber had negotiated a rent reduction for next year. She noted that with membership being increasingly difficult to rely on and finding alternative revenue streams was a focus.

In response to a question from a member regarding the markers of success, Ms Down advised she was confident they were set at the correct level.

Cr Brown left the meeting at 3.19pm.

Cr Sutton left the meeting at 3.20pm.

The Chief Executive said the high trust relationship with the Chamber was built on a long track record of working together.  

Cr Brown rejoined the meeting at 3.21pm.

In response to a question from a member regarding the need for more work brokers,
Ms Down advised government was interested and the Chamber was working with MBiE in this regard.

Cr Sutton rejoined the meeting at 3.22pm.

Ms Down added that the Chamber was lobbying MBiE to redirect monies from the Provincial Growth Fund and that it was proving to be a slow process.  She further added that many government funding streams were difficult to access.

In response to questions from a member regarding the difficulty in recruiting staff,
Ms Down explained that many businesses did not understand the Gateway Programme.  She added there was currently a disconnect between what the education system provided  and what the business sector required.  She believed apprentice schemes were invaluable.

Members commended Ms Down for her achievements and efforts.

Mayor Barry supported the comments of members. He added the Council’s thanks for the advocacy work the Chamber had undertaken on the Melling Project and Shovel Ready Projects.

Resolved: (Cr Edwards/Cr Mitchell)                                  Minute No. PFSC 20610

“That the Committee:

(i)            notes and receives the report; and

(ii)      requests Council to send a formal letter of thanks to the Hutt Valley Chamber of Commerce, with special mention of Ms Down and Council’s Head of City Growth.”

For the reason the Hutt Valley Chamber of Commerce is required to report twelve monthly to the Committee on performance against agreed performance measures.

7.

Strategic Property Portfolio - Update (20/1297)

Report No. PFSC2020/6/260 by the Head of City Growth

Resolved: (Cr Edwards/Cr Briggs)                                            Minute No. PFSC 20611

“That the Committee receives and notes the report.”

For the reason that the Property Working Group for Advancing Strategic Projects is required to report six monthly to this Committee on the portfolio of properties for advancing strategic projects.  This is for monitoring purposes.

8.

Council performance overview for the quarter ended 30 September 2020 (20/1132)

Report No. PFSC2020/6/261 by the Chief Financial Officer

The Chief Financial Officer elaborated on the report. She noted the budgeted $3M of savings for the year were ontrack for achievement.

In response to a question from a member regarding the higher operating revenue for the Landfill, the Director Environment and Sustainability advised this could be attributed to large building projects and the existence of the asbestos disposal area which had experienced increased useage.

Mayor Barry left the meeting at 4.43pm.

In response to a question from a member regarding the jump in occurrences of recycling contamination, the Principal Research and Evaluation Advisor advised this could be as a result of the limited recycling collections during COVID. She added that residents might have put recycling in with the glassware and this meant the glass was rated as being contaminated.

Mayor Barry rejoined the meeting at 4.45pm.

In response to a question from a member regarding the wording of the measure of “adequacy of cycling on our roads”, the Principal Research and Evaluation Advisor explained that whilst Council was investing in dedicated cycleways, this performance measure remained in the financial budgets and was required to be reported on.  She added this would change as new measures were added to replace redundant ones.

In response to a question from a member regarding the high level of satisfaction listed with the existing rubbish and recycling system, the Principal Research and Evaluation Advisor explained that the survey question was answered only by those users of Council’s bag collection service.

In response to a question from a member regarding the 3 Waters Reform monies, the Chief Financial Officer advised that the first tranch of this had been received as expected and that the small overspend on budget could be covered.  

In response to a question from a member concerning the Riverlink budget, the Chief Financial Officer advised that Council had increased the budget in early 2020 to respond to the potential risk of the project.  The Director Economy and Development advised the project team was currently working to produce a more defined budget and required  further conversations with Waka Kotahi.  He added that the new Waka Kotahi GPS were more focussed on the provision of more active forms of transport which the Riverlink Project achieved.  The Chief Financial Officer advised an update would be reported to the Long Term Plan/Annual Plan Subcommittee.

Resolved: (Cr Edwards/Cr Briggs)                                            Minute No. PFSC 20612

“That the Committee notes and receives the report.”

9.

New Zealand Local Government Funding Agency 2020 Annual Report (20/1076)

Report No. PFSC2020/6/262 by the Chief Financial Officer

Resolved: (Cr Edwards/Deputy Mayor Lewis)                        Minute No. PFSC 20613

“That the Committee notes and receives the Local Government Funding Agency Annual Report for the year ended 30 June 2020.”

10.

Health and Safety Update (20/1310)

Report No. PFSC2020/6/118 by the Health & Safety Manager

The Health, Safety & Wellbeing Manager elaborated on the report. She highlighted the changes made since the COVID lockdown including the Good Yarn Mental Health Programme and the Managing Through Change Programme.

Cr Dyer stated it was useful to see comparisons with the last period to identify any trends. 

Resolved: (Cr Edwards/Cr Briggs)                                            Minute No. PFSC 20614

“That the report be noted and received.”

11.

Policy, Finance and Strategy Committee Work Programme 2020 (20/1312)

Report No. PFSC2020/6/119 by the Democracy Advisor

Resolved: (Cr Edwards/Cr Briggs)                                            Minute No. PFSC 20615

“That the work programme be noted and received.”

Resolved:     (Deputy Mayor Lewis/Cr Mitchell)                     Minute No. CEC 20601

“That the apologies received from Crs Briggs and Dyer be accepted and the apology received from Mayor Barry for lateness be accepted.”

Enabling Investments through Income from Carbon Credits (20/1258)

The Manager, Sustainability and Resilience elaborated on the report.

In response to questions from members, the Manager, Sustainability and Resilience, confirmed that Belmont Regional Park was owned by Council.  However it was managed by Greater Wellington Regional Council.  He noted that the initial assessment by Carbon Forest Services Ltd in early 2019 had not included certain areas within the city, such as sportsfields.        

RECOMMENDED:(Deputy Mayor Lewis/Cr Edwards)Minute No. CEC 20602

“That the Committee recommends that Council:

(i)    notes that sequestering carbon in forests on Council-owned land can provide a new funding source for making the transition to zero carbon and/or improving biodiversity;

(ii)   agrees that any funds associated with the carbon credits earned by Council will go to projects that produce the largest carbon reduction benefits and/or biodiversity improvements, with funding decisions made by Council or a relevant committee (Option 3 contained in the report);

(iii)  notes that in order to enable decision making by Council, officers could set up an internal low carbon acceleration investment fund to identify worthy projects;

(iv)  agrees that officers develop the formal scope, process and decision-making approach for an internal low carbon acceleration fund, and report back to Council for agreement in 2021; and

(v)   agrees that at least 2,000 emission units (or 20% of total units earned, whichever is higher) be held in reserve, in order to account for future liabilities associated with risks, such as fires.”

Fraser Park Sportsville (20/1300)

Report No. CEC2020/6/275 by the Head of Parks and Recreation

Crs Hislop and  Shaw declared conflicts of interest.  

Speaking under public comment, Mr Colin Stone, Chair of Fraser Park Sportsville (FPS) commented on the numerous challenges faced by FPS in the operation of the Ricoh Sports Centre (RSC).  He said this had impacted on the ability to deliver on the original business case.   He noted that every facility brings its own set of circumstances and challenges and one size operating model does not fit all.  He stated that the facility engaged well with the community, working with member clubs and stakeholder agencies to win regional and national events.  He added that the facility was a contributor to the wider community wellbeing through participation, engagement in physical activity and social capital.  He thanked Council for its guidance and establishing a working group that had worked well together with a strong sense of “we are all in this together”.  He requested that Council continue to support FPS to ensure it can fulfil the huge potential that RSC has to serve the local and wider community.

Mayor Barry joined the meeting at 2.10pm.

Speaking under public comment, Ms Polly Martin, speaking on behalf of Avalon Rugby Club (‘the club’) acknowledged mana whenua.  In regard to the working group, Ms Martin stated that the club was grateful for the opportunity to participate in the process.  She noted that the club understood and endorsed the intent of the current funding request.  She asked Council to give the current proposal a chance to succeed and to see whether or not it would have long term sustainability.     

Speaking under public comment, Ms Sumati Govind, Treasurer of Avalon Rugby Football Club (the club) advised that the club agreed in principle and supported the proposed operating model.  She said the model needed sufficient time to establish and review whether it was viable and sustainable.  She commented that the club and players were situated in the middle of suburbs that were at the lowest end of the deprivation index.  She further commented that the club no longer had any clubrooms, grounds or gym facilities to call their own.

In response to a question from a member regarding previous concerns raised by the Avalon Rugby Club, Ms Govind advised the club was committed to making it work.   She added the club did have a representative on the working group.

Speaking under public comment, Mr David Gillespie, President of Taita Cricket Club (‘the club’) confirmed the club had always supported Council’s vision for a sports hub at Fraser Park.  He stated the first year had been very challenging for all parties involved.  He said the club, with the new FPS Board members, the new management team and the support provided by Council officers, could see a way forward.  He noted that the establishment of the working group was instrumental in putting the clubs on the same page and they were now working well together.  He commented that one of Council’s visions was in terms of participation.  He stated that the club believed this was the right way forward and if it was not, the club would be left homeless.   

The Director Neighbourhoods and Communities elaborated on the report.

In response to a question from a member, the Director Neighbourhoods and Communities advised that the rent received as revenue from FPS contributed to a long term maintenance fund.  She said the Hutt City Community Facilities Trust would be responsible for any long term asset replacement and would liaise with Council. 

Cr Shaw, a member of the working group, thanked everyone who that had been involved in working on the FPS model. 

RECOMMENDED: (Deputy Mayor Lewis/Cr Brown)      Minute No. CEC 20602

“That the Committee recommends that the Long Term Plan/Annual Plan Subcommittee:

(i)      notes and receives the report;

(ii)     notes the report from the Working Group attached as Appendix 1 to the report;

(iii)    notes that, on balance, officers support the option put forward by the Fraser Park Sportsville Board (FPS) of entering a new agreement for three years with increased funding allocations;

(iv)    notes the request for funding from FPS attached as Appendix 3 to the report;

(v)     agrees to an increase of $134,814 in the funding grant payable to FPS in the current financial year 2020/21 (making the total for the year $234,814);

(vi)    agrees funding for FPS over the next three years of:

(a)        2021/22 - $201,388;

(b)        2022/23 - $156,154; and

(c)        2023/24 - $124,147

(vii)   agrees that any funding request for 2024/25 and beyond is reviewed in 2023;

(viii)  agrees to forgive the current debt of $75,309.11 owed to Council by FPS;

(ix)    agrees to a possible additional payment to FPS of up to $57,402 (reduced by any end of year surplus), to enable payment of outstanding debts to other parties;

(x)     notes that funding recommendations in the report are supported by Hutt City Community Facilities Trust (CFT);

(xi)    notes that additionally CFT is proposing to forgive $45K outstanding from the FPS founding member clubs fundraising contribution to the facility build; and

(xii)   agrees that officers work with FPS and CFT on a formal funding agreement which incorporates clauses on improved governance, outcomes and financial reporting requirements and regular review periods including an annual review of financial grants.”

For the reasons that the proposed option provides the best opportunity to achieve the strategic intent of the Ricoh Sports Centre, the centre is still in a settling in period and has been faced with numerous challenges during this time, and the centre has shown improved operating performance over recent months.

6.

Update on Council's Climate Change Work (20/1249)

Report No. CEC2020/6/278 by the Manager, Sustainability and Resilience

The Manager, Sustainability and Resilience elaborated on the report.

Resolved: (Deputy Mayor Lewis/Cr Mitchell)                   Minute No. CEC 20603

“That the Committee:

(i)    notes the update on various climate change work streams;

(ii)   notes that officers have developed businesses cases for emission reduction projects that can be considered by Council during the development of the next Long Term Plan 2021-31, and that these business cases were endorsed by Council’s Climate Change Working Group;

(iii)  endorses the business cases (attached as Appendices 1-3 to the report) for consideration by the Long Term Plan/Annual Plan Subcommittee; and

(iv)  notes that a lead group made up of community representatives has commenced its work to co-design the process for engaging with the community on climate change, with a view to develop city-wide pathways for reducing emissions and responding to climate change impacts.”

For the reasons as outlined in this report.

7.

Naenae Spatial Plan (20/1427)

Report No. CEC2020/6/276 by the Director Economy and Development

The Director Economy and Development elaborated on the report.

In response to questions from members, the Director Economy and Development advised that Greater Wellington Regional Council (GWRC) was the asset owner of the Naenae Subway and it was their responsibility to upgrade, maintain and enhance the access to the subway.  He was aware that GWRC needed to engage with the community prior to undertaking work on the subway and that Council would be involved in discussions.

Members thanked Cr Mitchell and officers of the Spatial Plan Team for the work they have undertaken in terms of engaging with the community to inform the Naenae Town Centre Spatial Plan.

Resolved: (Deputy Mayor Lewis/Cr Mitchell)                   Minute No. CEC 20604

“That the Committee:

(i)    notes that consultation on the Naenae Town Centre Spatial Plan concludes on 18 November 2020;

(ii)   notes that once engagement has been finalised and feedback analysed, officers will prepare a report seeking endorsement at the December Council meeting to progress specific features as part of the next stage of work, which will better inform where and how the $9M could prioritised and spent; and

(iii)  notes that the current preference of options being promoted by community and the expert consultant team for the Naenae Town Centre Spatial Plan include:

(a)   Rātā to Vogel Streets extension – service lane for supermarket (with auto bollards);

(b)   shared space extension of Hillary Court (including disability, parent parks for supermarket and pool);

(c)   supermarket on site of the former pool;

(d)   retail on Everest Avenue, anchored by supermarket and pool;

(e)   community facilities centred to activate the heart of Hillary Court;

(f)    retention of current library;

(g)   expanded square/plaza between library and the old Post Office; and

(h)   potential overbridge to the Railway Station and Oxford Terrace.”

8.

Creating a Plan for Community Funding (20/1320)

Report No. CEC2020/6/279 by the Principal Policy Advisor

The Director Neighbourhoods and Communities elaborated on the report.

Cr Bassett declared a conflict of interest and took no part in discussion or voting on the matter.

In response to a question from a member, the Director Neighbourhoods and Communities advised that phase 2 of the community consultation would be with existing community groups that receive funding and other groups across the city.

Resolved: (Deputy Mayor Lewis/Cr Mitchell)                   Minute No. CEC 20605

“That the Committee:

(i)    notes and receives the report;

(ii)   notes the work undertaken to date; and

(iii)  agrees to the proposed approach and timetable, with a report to Council on the proposed Community Funding Plan in April 2021.”

For the reason that in early 2020, officers completed phase 1 of re-configuring Council’s community funding plan. Phase 2 is to create a community funding plan to support Council’s strategic direction in the longer-term.

9.

Williams Park Management Plan - Process and Engagement Strategy (20/1423)

Report No. CEC2020/6/280 by the Parks, Reserves and Recreation Planner

The Team Leader Parks elaborated on the report.

In response to a question from a member, the Team Leader Parks confirmed that the Tennis Courts would still be available for use by the community.   

Resolved:   (Deputy Mayor Lewis/Cr Hislop)                Minute No. CEC 20606

“That the Committee:

(i)    notes and provides feedback on the engagement strategy and work plan; and

(ii)   recommends that the planning process for the Williams Park Management Plan begin.”

For the reasons outlined in the objectives in the engagement strategy and work plan.

10.

Application for a lease and licence to occupy for Honiana Te Puni Reserve as a part of the Te Ara Tupua Project (20/1431)

Report No. CEC2020/6/290 by the Reserves Asset Manager

The Reserves Asset Manager elaborated on the report.

In response to questions from members, the Reserves Asset Manager confirmed the project was scheduled to commence in 2021 with a series of preliminary work taking place.  She confirmed that public access would be limited.  However public use of the Eastern end of Honiana Te Puni would continue to be available.    

Resolved: (Deputy Mayor Lewis/Cr Edwards)                 Minute No. CEC 20607

“That the Committee:

(i)      notes that these leases and licences contribute to a regionally important transport project, which would be severely impacted without approval;

(ii)     notes that the request is generally consistent with Council policy;

(iii)    agrees to issue a licence to occupy to Waka Kotahi for the area outlined in Appendix 1 attached to the report, for the duration of the construction of the shared pathway (approximately three years) and agrees to exclude the public from the area for the same period; and

(iv)    agrees to issue a lease for the area attached as Appendix 2 to the report to Wellington Rowing Association.”

For the reason that the land is required temporarily to enable a major infrastructure project to proceed.

11.

Parks and Gardens - Work Programme Update (20/1354)

Report No. CEC2020/6/282 by the Team Leader Parks

The Team Leader Parks elaborated on the report.

In response to a question from a member regarding communications, the Director Neighbourhoods and Communities advised that as the development progressed through the different stages, officers would ensure that updated information was made available on Council’s website.  She agreed to provide ongoing updates to members.

Resolved: (Deputy Mayor Lewis/Cr Mitchell)                   Minute No. CEC 20608

“That the Committee:

(i)    notes the Parks and Gardens Division’s 2020/21 work programme;

(ii)   notes the current Reserves maintenance contracts, which includes the Cemeteries and Trees contracts is currently being reviewed for tender;

(iii)  notes that the Parks Asset Management Plan is currently being updated as part of the Long Term Plan (LTP) 2021/31 process, and a summary will be considered at the Long Term Plan/Annual Plan Subcommittee in November 2020; and

(iv)  notes that there is pressure on the current funding provision in the LTP for parks asset renewals and that in November officers will provide options on how this will be managed in the future, including reviewing asset life cycles, reducing levels of service, culling assets, increasing funding or a combination of the these options.”

For the reason that it informs elected officials on the Parks Activity generally, and provides additional context to issues of funding.

12.

Director's Report - Neighbourhoods and Communities Group (20/1269)

Report No. CEC2020/6/281 by the Head of Community Projects and Relationships

The Director Neighbourhoods and Communities elaborated on the report.

Resolved: (Deputy Mayor Lewis/Cr Brown)                     Minute No. CEC 20609

“That the Committee notes and receives the report.”

a)

Cross Valley Transport Connections (CVTC) Update (20/1470)

Memorandum dated 11 November 2020 by the Head of Transport

The Head of Transport elaborated on the report.

Resolved: (Deputy Mayor Lewis/Cr Shaw)             Minute No. CEC 20610

“That the Committee notes and receives the information.”

b)

Community and Environment Committee Work Programme (20/1421)

Report No. CEC2020/6/123 by the Senior Democracy Advisor

Resolved: (Deputy Mayor Lewis/Cr Mitchell)         Minute No. CEC 20611

“That the work programme be noted and received.”

4.

Minutes of the Objection to a Menacing Dog Classification Hearings Subcommittee dated 3 September 2020 (20/1145)

Resolved:  (Cr Mitchell/Cr Dyer)                                       Minute No. RC 20601

“That the minutes of the hearing held on 3 September 2020 be adopted.”

5.

Minutes of the Proposed Waste Management and Minimisation Bylaw Hearings Subcommittee dated 22 October 2020 (20/1418)

Resolved:  (Cr Hislop/Cr Briggs)                                        Minute No. RC 20602

“That the minutes of the hearing held on 22 October 2020 be adopted.”

i)

Proposed Private District Plan Change 47: Major Gardens, Kelson - Rezoning to General Residential Activity Area and General Recreation Activity Area (20/1277)

The Senior Environmental Policy Analyst elaborated on the report.

ReCOMMENDED:  (Cr Hislop/Cr Dyer)               Minute No. RC 20603

“That the Committee recommends that Council:

(i)      receives the report and recommendation of the Hearing Panel dated
2 October 2020, acting under delegated authority pursuant to Section 34A of the Resource Management Act 1991, for the hearing of submissions and further submissions on Private District Plan Change 47;

(ii)     notes the process under the Resource Management Act 1991 (RMA) for Proposed Private District Plan Change 47: Major Gardens, Kelson - Rezoning to General Residential Activity Area and General Recreation Activity Area;

(iii)    approves Private District Plan Change 47 in accordance with Clause 29 of Schedule 1 to the Resource Management Act 1991 as recommended in the report by the Hearing Panel and attached as Appendix 1 to the report;

(iv)    adopts the recommended decision on Private District Plan Change 47 and the further evaluation and reasons for that decision set out in the report by the Hearing Panel contained within Appendix 1 attached to the report; and

(v)     resolves to publicly notify its decision on Private District Plan Change 47 within 10 working days of this decision, and to serve the decision on the applicant and submitters.”

For the reasons that the hearing panel has considered the issues and all submissions on Proposed Plan Change 47, and where appropriate, has modified the notified provisions of the proposal in response to submissions and based on the evidence provided to the hearing panel.

7.

Proposed New Private Street Name: Subdivision of LOT 328 Durham Crescent, Fairfield (20/1257)

Report No. RC2020/6/265 by the Traffic Engineer

The Traffic Engineer elaborated on the report. 

Resolved:  (Cr Hislop/Cr Mitchell)                                     Minute No. RC 20604

“That the Committee:

(i)    approves a name for the new private road in the new Subdivision of Lot 328 Durham Crescent, Fairfield, attached as Appendix 1 to the report, as Kawakawa Lane; and

(ii)   approves the appropriate road type (as permitted by the New Zealand Standard AS/NZS 4819:2011) as shown attached as Appendix 3 to the report.”

These recommendations are made so the development may proceed to completion as a variety of utility connections and other administrative bodies require formalised street addresses in order for the necessary connections to be provided.

8.

Proposed New Private Street Name: Subdivision of 31-40 Barber Grove, Moera (20/1462)

Report No. RC2020/6/295 by the Traffic Engineer

The Traffic Engineer elaborated on the report.  She confirmed that officers could not make contact with the McArdle family to request consent for the use of the name.

MOVED:  (Cr Hislop/Cr Briggs)

(i)    approves a name for the existing right of way in the subdivision of 31-40 Barber Grove, attached as Appendix 1 to the report, as Ripeka Way; and

(ii)    approves the appropriate road type (as permitted by the New Zealand Standard AS/NZS 4819:2011) as shown attached as Appendix 3 to the report.

Crs Brown and Shaw expressed support for the use of the name Wai Mārama.

Crs Briggs and Mitchell expressed support for the use of the name Ripeka.  Cr Briggs suggested that the name Wai Mārama be added to the Reserve Street Name List.

Members discussed the need for a review of the Street Naming Policy to gain consistency with the use of road types.  Cr Briggs considered that the review should also focus on previous street name changes put in place in the last year or earlier to ensure those names were still appropriate.

Cr Dyer suggested that officers organise a briefing in relation to the use of Te Ara o.

The Chair asked Cr Briggs, as seconder of the motion, if he agreed to amend the motion to include asking officers to organise a briefing to discuss a review of Council’s Street Naming Policy.

Cr Briggs, as seconder of the motion, agreed to amend the motion on the proviso that the scope of the briefing included steet name changes both going forward and historical and make any changes as appriopriate.

Resolved:  (Cr Hislop/Cr Briggs)                                        Minute No. RC 20605

“That the Committee:

(i)    approves a name for the existing right of way in the subdivision of 31-40 Barber Grove, attached as Appendix 1 to the report, as Ripeka Way;

(ii)   approves the appropriate road type (as permitted by the New Zealand Standard AS/NZS 4819:2011) as shown attached as Appendix 3 to the report; and

(iii)  asks officers to organise a briefing in the New Year to review the Street Naming Policy with a focus on the use of road types and whether any historical street names needed to be changed as appropriate.”

These recommendations are made so the development may proceed to completion as a variety of utility connections and other administrative bodies require formalised street addresses in order for the necessary connections to be provided.

9.

Proposed Temporary Road Closure - Jackson Street, Buick and Elizabeth Streets - Petone Rotary Fair - February 2021 (20/564)

Report No. RC2020/6/266 by the Traffic Engineer - Network Operations

The Traffic Engineer – Network Operations elaborated on the report.  

Resolved:  (Cr Hislop/Cr Rasheed)                                    Minute No. RC 20606

“That the Committee:

(i)    notes and receives the information;

(ii)   notes that the recommendations in the report should not be amended without first carrying out further consultation with affected parties, and verification from Council’s Traffic Engineer that the amendment(s) are not likely to cause unreasonable impact on traffic;

(iii)  agrees to temporarily close the following roads, subject to the conditions listed in the attached Traffic Impact Report (attached as Appendix 1 to the report):

Petone Rotary Fair – 2021: Saturday 20 February 2021 between the hours of 6:00am to 6:00pm (attached as Appendix 2 to the report):

a)    Jackson Street, Petone (the section of road between the intersections of Cuba and Victoria Streets);

b)    Buick Street, Petone (the section of road between the intersections of Jackson and Elizabeth Streets);

c)     Buick Street, Petone (the section of road between  the intersections of Jackson and Adelaide Streets); and

d)    Elizabeth Street, Petone (the section of road from the intersection of Jackson Street, heading 50 metres north); and

(iv)  agrees to temporarily rescind the existing parking restrictions during the listed event, and impose a ‘No Stopping’ parking restriction on the following roads:

Petone Rotary Fair – 2021: Saturday 20 February 2021 between the hours of 6:00am to 6:00pm (attached as Appendix 2 to the report):

a)    Jackson Street, Petone (the section of road between the intersections of Cuba and Victoria Streets);

b)    Buick Street, Petone (the section of road between the intersections of Jackson and Elizabeth Streets);

c)     Buick Street, Petone (the section of road between  the intersections of Jackson and Adelaide Streets);

d)    Elizabeth Street, Petone (the section of road from the intersection of Jackson Street northwards for 50 metres); and

e)     Victoria Street, Petone (the section of road from the intersection of Jackson Street, southwards for 22 metres).”

For the reason that the proposed temporary road closures are necessary to accommodate the safe and efficient running of the event for organisers, participants and the general public.

10.

Proposed Temporary Road Closure - Huia Street and Huia Place - Sanitarium Weet-Bix Kids TRYathlon - March 2021 (20/1379)

Report No. RC2020/6/267 by the Traffic Engineer - Network Operations

The Traffic Engineer – Network Operations elaborated on the report.

Members noted that the Sanitarium Weet-Bix Kids Tryathlon event occurred in March 2020.

Resolved:  (Cr Hislop/Cr Dyer)                                          Minute No. RC 20607

“That the Committee:

(i)    notes and receives the information;

(ii)   notes that the recommendations in this report should not be amended without first carrying out further consultation with affected parties, and verification from Council’s Traffic Engineer that the amendment(s) are not likely to cause unreasonable impact on traffic;

(iii)  agrees to temporarily close the following roads, subject to the conditions listed in the attached Traffic Impact Report (attached as Appendix 1 to the report):

Sanitarium (Hutt City) Weet-Bix Kids TRYathlon – 2021: Wednesday 17 March 2021 between the hours of 7:00am to 6:00pm (attached as Appendix 2 to the report):

a)       Huia Street, Hutt Central (the length of the street from its intersection with Laings Road, to its intersection with Myrtle Street); and

b)       Huia Place, Hutt Central (the length of the street from its intersection with Huia Street, to its end); and

(iv)  agrees to temporarily rescind the existing parking restrictions during the listed event, and impose a ‘No Stopping’ parking restriction on the following roads:

Sanitarium (Hutt City) Weet-Bix Kids TRYathlon – 2021: Wednesday 17 March 2021 between the hours of 7:00am to 6:00pm:

a)       Huia Street, Hutt Central (the length of the street from its intersection with Laings Road, to its intersection with Myrtle Street;)

b)       Huia Place, Hutt Central (the length of the street from its intersection with Huia Street, to its end);

c)       Laings Road, Hutt Central (Huia Pool side) (between Huia and Myrtle Streets);

d)      Myrtle Street, Hutt Central (Huia Pool side) (between #18 and Laings Road);

e)       Bellevue Road, Woburn (Hutt Recreation side) (between Woburn Road and Huia Street); and

f)       Woburn Road, Woburn (Hutt Recreation side) (between Wai-iti Crescent and Bellevue Road).”

For the reason that the proposed temporary road closures are necessary to accommodate the safe and efficient running of events for organisers, participants, spectators and the general public.

11.

Proposed Temporary Road Closure - Burden Avenue - Love Wainuiomata Community Christmas Parade 2020 (20/1393)

Report No. RC2020/6/268 by the Traffic Engineer - Network Operations

The Traffic Engineer – Network Operations elaborated on the report.

Resolved:  (Cr Hislop/Cr Shaw)                                         Minute No. RC 20608

“That the Committee:

(i)    notes and receives the information;

(ii)   notes that the recommendations in this report should not be amended without first carrying out further consultation with affected parties, and verification from Council’s Traffic Engineer that the amendment(s) are not likely to cause unreasonable impact on traffic;

(iii)  agrees to temporarily close the following road, subject to the conditions listed in the attached Traffic Impact Report (attached as Appendix 1 to the report):

Love Wainuiomata Christmas Parade – 2020: Saturday 28 November 2020 between the hours of 6:30am to 11:00am (attached as Appendix 2 to the report):

Burden Avenue, Wainuiomata (from the intersection of Coast/Main Road to the end);

(iv)  agrees to temporarily rescind the existing parking restrictions during the listed event, and impose (where required) a ‘No Stopping’ parking restriction on the following road:

Love Wainuiomata Christmas Parade – 2020: Saturday 28 November 2020 between the hours of 6:30am to 11:00am (attached as Appendix 2 to the report):

Burden Avenue, Wainuiomata (from the intersection of Coast/Main Road to the end); and

(v)   notes that access for residents and businesses along Burden Avenue will be managed throughout the closure period.”

For the reason that the requested road closure is deemed necessary to facilitate the safety of organisers, participants, residents and the general public.

12.

Proposed Temporary Road Closure - Evans Street - Stokes Valley Rotary Christmas Parade 2020 (20/1394)

Report No. RC2020/6/269 by the Traffic Engineer - Network Operations

Cr Sutton declared a conflict of interest and did not participate in discussion or voting on the matter.

The Traffic Engineer – Network Operations elaborated on the report.

Resolved:  (Cr Hislop/Cr Rasheed)                                    Minute No. RC 20609

“That the Committee:

(i)    notes and receives the information;

(ii)   notes that the recommendations in this report should not be amended without first carrying out further consultation with affected parties, and verification from Council’s Traffic Engineer that the amendment(s) are not likely to cause unreasonable impact on traffic;

(iii)  agrees to temporarily close the following road, subject to the conditions listed in the attached Traffic Impact Report (attached as Appendix 1 to the report):

Stokes Valley Rotary Christmas Parade – 2020:
Saturday 5 December 2020 between the hours of 12 noon to 1:00pm (attached as Appendix 2 to the report):

Evans Street, Stokes Valley (entire length between Stokes Valley Road and George Street);

(iv)  agrees to temporarily rescind the existing parking restrictions during the listed event, and impose (where required) a ‘No Stopping’ parking restriction on the following road:

Stokes Valley Rotary Christmas Parade – 2020:
Saturday 5 December 2020 between the hours of 12 noon to 1:00pm (attached as Appendix 2 to the report):

Evans Street, Stokes Valley (entire length between Stokes Valley Road and George Street); and

(v)   notes that access for residents and businesses along Evans Street will be managed throughout the closure period.”

For the reason that the requested road closure is deemed necessary to facilitate the safety of organisers, participants, residents and the general public.

13.

Proposed Temporary Road Closure - Everest Avenue - Naenae Community Christmas Party 2020 (20/1402)

Report No. RC2020/6/270 by the Traffic Engineer - Network Operations

The Traffic Engineer – Network Operations elaborated on the report.

In response to a question from a member, the Traffic Engineer – Network Operations advised that officers would be contacting all organisers of events early in 2021.  He highlighted that this was to ensure requests for temporary road closures were considered by the Committee at an earlier stage. 

Resolved:  (Cr Hislop/Cr Mitchell)                                     Minute No. RC 20610

“That the Committee:

(i)    notes and receives the information;

(ii)   notes that the recommendations in this report should not be amended without first carrying out further consultation with affected parties, and verification from Council’s Traffic Engineer that the amendment(s) are not likely to cause unreasonable impact on traffic;

(iii)  agrees to temporarily close the following road, subject to the conditions listed in the attached Traffic Impact Report (attached as Appendix 1 to the report):

a)    Naenae Community Christmas Party – 2020:
Saturday 12 December 2020 between the hours of 3:00pm to 9:30pm (attached as Appendix 2 to the report):

Everest Avenue, Naenae (entire length between Vogel Street and Treadwell Street);

(iv)  agrees to temporarily close the following road (if required) for the reserve day associated with the event, subject to the conditions listed in the attached  Traffic Impact Report (attached as Appendix 1 to the report):

a)    Naenae Community Christmas Party – 2020:
Saturday 12 December 2020 between the hours of 3:00pm to 9:30pm (attached as Appendix 2 to the report):

Everest Avenue, Naenae (entire length between Vogel Street and Treadwell Street);

(v)   agrees to temporary rescind the existing parking restrictions during the listed event, and impose (where required) a ‘No Stopping’ parking restriction on the following road:

a)    Naenae Community Christmas Party – 2020:
Saturday 12 December 2020 between the hours of 3:00pm to 9:30pm (attached as Appendix 2 to the report):

Everest Avenue, Naenae (entire length between Vogel Street and Treadwell Street); and

(vi)  notes that access for residents and businesses along Everest Street will be managed throughout the closure period.”

For the reason that the requested road closure is deemed necessary to facilitate the safety of organisers, participants, local businesses and the general public.

14.

Proposed Temporary Road Closure - Victoria Street, Petone - Filming - December 2020 (20/1425)

Report No. RC2020/6/296 by the Traffic Engineer - Network Operations

The Traffic Engineer – Network Operations elaborated on the report.  He highlighted that from this morning officers were waiting on four properties to give some form of approval. 

In response to a question from a member, the Traffic Engineer – Network Operations advised that the four properties consisted of two vacant businesses and officers had received no response from the other two properties.  He further advised that officers would continue to try and make contact with the people.

In response to questions from members, the Traffic Engineer – Network Operations advised that Screen Wellington worked on behalf of the regional local authorities to attract international business into the region.

Crs Shaw and Dyer expressed support for the recommendation.  Cr Dyer expressed the importance of actively promoting these kinds of events going forward.

Resolved:  (Cr Hislop/Cr Shaw)                                         Minute No. RC 20611

“That the Committee:

(i)    notes and receives the information;

(ii)   notes that the recommendations in this report should not be amended without first carrying out further consultation with affected parties, and verification from Council’s Traffic Engineer that the amendment(s) are not likely to cause unreasonable impact on traffic;

(iii)  agrees to temporarily close the following roads, subject to the conditions listed in the attached Traffic Impact Report (attached as Appendix 1 to the report):

(a)     Quick as a Wink Ltd - Filming: (attached as Appendix 2 to the report)
Wednesday 9 - Thursday 10 December 2020: 7:30pm to 6am
Thursday 10 - Friday 11 December 2020: 7:30pm to 6am
Friday 11 - Saturday 12 December 2020: 7:30pm to 6am;

1)    Victoria Street, Petone (the section of road between no. 50 and Hutt Road)

(b)     Quick as a Wink Ltd - Filming: (Appendix 2)
Wednesday 9 - Thursday 10 December 2020: 10pm to 6am
Thursday 10 - Friday 11 December 2020: 11pm to 6am
Saturday 12 December 2020: 1am to 6am;

1)      Victoria Street, Petone (the section of road from Union Street to no. 50);

(iv)  agrees to temporarily close the following sections of roads, subject to the conditions listed in the attached Traffic Impact Report (attached as Appendix 1 to the report) (if required) for the reserve weather days associated with the event:

(a)     Quick as a Wink Ltd - Filming: (attached as Appendix 2 to the report)
Tuesday 15 – Wednesday 16 December 2020: 7:30pm to 6am
Wednesday 16 – Thursday 17 December 2020: 7:30pm to 6am
Thursday 17 – Friday 18 December 2020: 7:30pm to 6am
Friday 18 - Saturday 19 December: 7:30pm to 6am

1)    Victoria Street, Petone (the section of road between no. 50 and Hutt Road);

(b)     Quick as a Wink Ltd - Filming: (attached as Appendix 2 to the report)
Tuesday 15 - Wednesday 16 December 2020: 10pm to 6am
Wednesday 16 – Thursday 17 December 2020: 10pm to 6am
Thursday 17 – Friday 18 December 2020: 11pm to 6am
Saturday 19 December: 1am to 6am

1)      Victoria Street, Petone (the section of road from Union Street to no. 50);

(v)   agrees to temporarily rescind the existing parking restrictions during the listed event, and impose a ‘No Stopping’ parking restriction on the following roads:

(a)     Quick as a Wink Ltd - Filming: (attached as Appendix 2 to the report)
Wednesday 9 - Thursday 10 December 2020: 7:30pm to 6am
Thursday 10 - Friday 11 December 2020: 7:30pm to 6am
Friday 11 - Saturday 12 Dec: 7:30pm to 6am;

1)    Victoria Street, Petone (the sections of road between Union Street and Hutt Road);

(vi)  agrees to temporarily rescind (if required) the existing parking restrictions during the weather cover dates (as required), and impose a ‘No Stopping’ parking restriction on the following roads:

(a)     Quick as a Wink Ltd - Filming: (attached as Appendix 2 to the report)
Tuesday 15 - Wednesday 16 December 2020: 10pm to 6am
Wednesday 16 – Thursday 17 December 2020: 10pm to 6am
Thursday 17 – Friday 18 December 2020: 11pm to 6am
Friday 18 - Saturday 19 December 2020: 7:30pm to 6am;

1)    Victoria Street, Petone (the sections of road between Union Street and Hutt Road); and

(vii)      notes that traffic will be managed through both the Jackson Street and Campbell Terrace intersections during the closure period(s).”

For the reason that the proposed temporary road closures are necessary to accommodate the safe and efficient running of the filming for the production team, participants and the general public.

15.

Regulatory Matters (20/1440)

Report No. RC2020/6/289 by the Executive Assistant, Environment and Sustainability

The Head of Environmental Consents elaborated on the report.

The Chair thanked the officers for an infornmative report.

Resolved:  (Cr Hislop/Cr Brown)                                       Minute No. RC 20612

“That the Committee receives and notes the information.”

Recommendation

That the Council amends recommendation (ii) ‘approves the installation of a P60 (8am-6pm Monday-Sunday) time restriction within the Victoria Street Reserve Carpark’ of report TSC2020/6/247 as follows:

(ii)        approves the installation of a P120 (8am-6pm Monday-Sunday) time             restriction within the Victoria Street Reserve Carpark, as shown in    Appendix 2 of the memorandum.

No.

Title

Page

1⇩

Appendix 1 - Original Proposal

91

2⇩

Appendix 2 - Revised Plan (Time Limited Parking)

92

Recommendation

That Council note the further information requested at the Policy, Finance and Strategy Committee meeting on 17 November 2020.

Recommendation

That Council notes the further information provided in response to questions from the Policy, Finance and Strategy Committee meeting 17 November 2020.

No.

Title

Page

1⇩

Appendix 1 - Encroachments - examples of size and function rules

98

2⇩

Appendix 2 - Commercial Examples for Encroachments

102

Recommendations

That Council receives and notes the Annual Report for Seaview Marina Limited for the year ended 30 June 2020, attached as Appendix 1 to the report.

No.

Title

Page

1⇩

Appendix 1 - Seaview Marina Limited Annual Report Year Ended 30 June 2020

105

Recommendation

That the Committee receives and notes the Annual Report for the Hutt City Community Facilities Trust for the year ended 30 June 2020, attached as Appendix 1 to the report.

No.

Title

Page

1⇩

Community Facilities Trust Annual Report 30 June 2020 FINAL

147

Recommendations

That Council:

(i)        endorses the Naenae Town Centre Spatial Plan;

(ii)       agrees to further investigate, scope, cost and prioritise the current preference of options being promoted by the community and as expressed in the Naenae Town Centre Spatial Plan - these include:

a.    Rātā Street to Vogel Street extension – service lane for possible supermarket;

b.    Shared space extension of Hillary Court;

c.     Retail on Everest Avenue with an upgraded streetscape and parking layout;

d.    Development of community facilities to activate the heart of Hillary Court;

e.     Expanded square/plaza between library and the former Naenae Post Office Building;

f.     The provision of housing by Council within the Naenae Town Centre;

g.    Supermarket on site of the former pool – Walter Mildenhall Park;

h.    Potential overbridge to railway station and Oxford Terrace; and

i.     Retention of current library;

(iii)      notes that option a (Rātā Street to Vogel Street extension) will require the construction of a new road;

(iv)      notes that option c (Everest Avenue upgrade) will require a change to the current parking layout of Everest Avenue and the reduction of the footpath width on either side of the street; 

(v)       notes that option d (community facilities) will likely require Council to purchase a building within the centre of Hillary Court to be re-purposed as a community facility;

(vi)      notes that option f (provision of housing) will be explored with Urban Plus Limited as the likely developer of any agreed re-development sites;

(vii)     note that option g (supermarket) would be investigated on the basis that the land would be leased to a possible supermarket operator;

(viii)    notes that option h (overbridge) would be investigated on the basis that Greater Wellington Regional Council has the responsibility of managing assets (subway and station) related to the Naenae Railway Station and that the key issue identified by community was the safety concerns related to the current subway; and

(ix)       notes that the Spatial Plan team will continue to engage with the Naenae community about the development of a possible shared lane that would connect Sladden Street to Vogel Street through Hillary Court.

No.

Title

Page

1⇨

Appendix 1 - Naenae Spatial Plan Questions (Under Separate Cover)

2⇨

Appendix 2 - Naenae Town Centre Spatial Plan (Under Separate Cover)

3⇨

Appendix 3 - Tested concept images (Under Separate Cover)

4⇨

Appendix 4 - Updated concept images (Under Separate Cover)

Recommendations

That Council:

(i)      notes that the Council committee structure that was adopted on
10 December 2019 has been reviewed following its first year of operation;

(ii)     notes that a revised committee structure consisting of two major standing committees of the whole (Policy, Finance & Strategy Committee and Communities Committee) and two smaller standing committees (Infrastructure & Regulatory Committee and Climate Change & Sustainability Committee) would spread the workload more evenly across committees, more clearly delineate the responsibilities of each committee and improve reporting lines through alignment with the new organisational structure that was implemented during 2020;

(iii)    adopts the revised committee structure outlined in Appendix 1 attached to the report for 2021 and 2022;

(iv)    notes that the committee terms of reference have been reviewed to reflect the responsibilities of the four standing committees, to clarify the role of the Audit & Risk Subcommittee, and to provide for the chairmanship of the Traffic Subcommittee to rotate between the Chair and Deputy Chair 18 months into a new triennium, i.e. as at the end of April in the year prior to the next local government election, along with other changes outlined in the report that will enhance the timelines for decision-making;

(v)     adopts the terms of reference for the revised committee structure, attached as Appendix 2 to the report;

(vi)    notes that Council’s Climate Change Working Group is disestablished as at 31 December 2020 as a result of its work being subsumed into that of the Climate Change & Sustainability Committee;

(vii)   notes that the Chairs and Deputy Chairs of the current Policy, Finance & Strategy Committee, Community & Environment Committee and Regulatory Committee will continue in these roles in the new Policy, Finance & Strategy Committee, Communities Committee and Infrastructure & Regulatory Committee respectively;

(viii)  appoints a Chair, Deputy Chair and members to the Climate Change and Sustainability Committee;

(ix)    appoints members to the Infrastructure & Regulatory Committee;

(x)     appoints a Chair and Deputy Chair to the District Plan Review Subcommittee;

(xi)    appoints a councillor to the Audit & Risk Subcommittee; and

(xii)   appoints a councillor to the Board of Seaview Marina Limited for a term of two years with remuneration of $7,000.00 per annum.

For the reason that the revised committee structure will assist Council to promote the social, economic, environmental and cultural wellbeing of the city’s communities.

No.

Title

Page

1⇩

Appendix 1 - Proposed Committee Structure

192

2⇩

Appendix 2 - Revised Terms of Reference

194