1                                          4 November 2020

HUTT CITY COUNCIL

 

Wainuiomata Community Board

 

Minutes of a meeting held in the Wainuiomata Library, Queen Street, Wainuiomata on

 Wednesday 4 November 2020 commencing at 7.00pm

 

                 

PRESENT:

Mr G Tupou (Chair)

Ms D McKinley (Deputy Chair)

 

Mr T Stallworth

Mr G Sue

 

Cr K Brown

Mrs J Winterburn

 

APOLOGIES:                  Ms Sisi Tuala-Le’afa

 

IN ATTENDANCE:       Mayor C Barry (part meeting)

                                          Cr Briggs (part meeting)

                                          Ms H Oram, Director Environment & Sustainability

                                          Mr K Puketapu-Dentice, Director Economy & Development  

                                          Mr D Simmons, Traffic Asset Manager (part meeting)

                                          Mr T Kimbrell, Parks, Reserves and Recreation Planner (part meeting)

                                          Ms K Stannard, Head of Democratic Services (part meeting)

                                          Ms T Lealofi, Democracy Advisor

 

 

PUBLIC BUSINESS

 

 

1.       APOLOGIES 

Resolved: (Mr Tupou/Mrs Winterburn)                                    Minute No. WCB 20601

“That the apology received from Ms Tuala-Le’afa be accepted and leave of absence be granted.”

 

 

Precedence of Business

 

Resolved: (Mr Tupou/Mr Stallworth)                                       Minute No. WCB 20602

“That, in terms of Standing Order 10.4, precedence be accorded to item 3: Mayor’s Address. The item is recorded in the order in which it was listed on the order paper.”

2.       PUBLIC COMMENT

Speaking under public comment, Whaea L Olsen advised a Hikoi was scheduled for 13 December 2020 in protest against the drug P and violence. She advised of education programmes in place to educate youth and how this would benefit the community to keep youth off the streets.

 

Speaking under public comment, Ms E Briggs spoke to the submission attached as page 14 to the minutes.  She emphasised the importance of using Māori names for the proposed new street names. She said the Treaty of Waitangi should be acknowledged when the Board considered street names.

 

Speaking under public comment, Ms M O’Regan expressed concern regarding the landfill facility.  She said the facility could be utilised for recreational gatherings and outdoor activities.  She believed the current proposal would have an impact on future bookings. She added that gunshot noise could impact the wildlife in the area.

 

Speaking under public comment, Ms T Ranstead spoke to the Gun Range proposal. She mentioned One Billion Trees Programme and outlined the remediation based on her research. She said this was an opportunity for local schools and community involvement for educational activities.

 

In response to a question regarding an update on the landfill, the Director Environment and Sustainability said no application had been received to date from the Gun Club regarding the lease consent.

 

In response to a question regarding about other projects at the landfill,  the Director Environment and Sustainability said that anyone could apply for a lease consent to the landfill.

 

The Chair thanked the Director Environment and Sustainability for clarity. He reaffirmed that community consultation would be undertaken once the application had been received.

 

 

 

Resolved: (Mr Tupou/Mrs Winterburn)                                    Minute No. WCB 20603

“That public comment be extended by 30 minutes.”

 

Speaking under public comment, Mr A Milne from Wainuiomata Golf Club Management Committee read his submission attached as pages 15-16 to the minutes.

 

In response to a question from a member, the Director Environment and Sustainability reiterated that no application has been received by Hutt Valley Shooting Association to date. She said the Board would be notified when Council received an application.

 

The Chair said the Board would make an decision once an application was received from their end. He noted the Board would undertake community consultation with affected local residents prior to a decision being made.

 

Ms McKinley reassured Mr Milne that the Board would undertake formal consultation with local community prior to a decision being made.

 

Speaking under public comment, Mr D Guilde gave a brief update regarding Transitional Housing on Wood Street. He read out a letter of response from Kai Oranga.

 

3.

Mayor's Address

Mayor Barry read out his Mayoral Address attached as pages 11 and 12 of the minutes.

 

4.       PRESENTATIONS

 

a)

Presentation by Wainuiomata Fire Brigade

Mr Andrew Thomson, Senior Station Officer and Officer in Charge of the Wainuiomata Operations Support Unit provided an overview about the Wainuiomata Fire Brigade operations. He said the Wainuiomata Fire Brigade had purchased road safety equipment which was funded by the Community Engagement Fund.  Mr Paul McKinley demonstrated usage of the road cones.

Mr Thomson and Mr McKinley thanked the Board for its support.

b)

Presentation by Local Councillor from Greater Wellington Regional Council

Cr Josh van Lier from Greater Wellington Regional Council was an apology for the meeting.

 

5.       CONFLICT OF INTEREST DECLARATIONS  

          There were no conflict of interest declarations.

6.       Minutes

Resolved: (Mr Tupou/Ms McKinley)                                       Minute No. WCB 20604

“That the minutes of the meeting of the Wainuiomata Community Board held on Wednesday,
26 August 2020, be confirmed as a true and correct record.”

 


 

 

7.       Reports referred for Board input before being considered by a committee of Council

 

Proposed Temporary Road Closure - Love Wainuiomata Community Christmas Parade (20/1239)

Report No. WCB2020/6/231 by the Traffic Engineer - Network Operations

 

The Traffic Asset Manager elaborated on the report.

In response to questions raised by members regarding notifying local residents of the event,  the Traffic Asset Manager said that Love Wainuiomata was currently in consultation with local residents on Main Road.

In response to a suggestion raised by Mr Sue in regard to reporting back to the Board every year, the Traffic Asset Manager said that consultation with the community would be undertaken every year. As a result of this, the Board would need to endorse the report retrospectively.

In response to a question raised by Cr Brown, theTaffic Asset Manager advised that funding of the Annual Christmas event was managed by Love Wainuiomata.

 

Resolved: (Mr Tupou/Mr Sue)                                         Minute No. WCB 20605

“That the Wainuiomata Community Board, subject to the conditions outlined in the Traffic              Impact Report attached as Appendix 1 to this report:

(i)    receives the information;

(ii)   endorses the application made by Love Wainuiomata to temporarily close Burden Avenue, Wainuiomata, as part of its Annual Love Wainuiomata Community Christmas Parade to be held on 28 November 2020 between the hours of 6:30am to 11:00am as shown in Appendix 2 to the report as follow;

·           Burden Avenue, Wainuiomata

       (from the intersection of Coast /Main Road to the end);

(iii)  endorses the temporary rescinding of any parking restrictions within the closure area (as shown in Appendix 2 to the report), and the imposition (where required) of  ‘No Stopping’ parking restrictions between the hours of 6:30am to 11:00am on 28 November 2020 to facilitate the setup of floats associated with the parade; and

(iv)  notes that access for residents and businesses along Burden Avenue will be managed throughout the closure period.”

 

8.

Easement- Arakura Reserve- 5 Norfolk Street (20/1119)

Report No. WCB2020/6/233 by the Parks, Reserves and Recreation Planner

 

The Parks, Reserves and Recreation Planner elaborated on the report.

In response to a question by a member, the Parks, Reserves and Recreation Planner said the affected residents were not notified of the work regarding accessing existing sewer pipes.

Cr Brown suggested that residents of the affected area be notified in the first instance before work was undertaken.

The Chair suggested an additional part to the motion suggesting that officers consult with affected local residents effectively.

 

Resolved: (Mr Tupou/Mr Sue)                                            Minute No. WCB 20606

“That the Board:

(i)    agrees to an easement over the reserve property at 192A Wellington Road, Wainuiomata being LOT 43 DP 28358 LOT 1 DP 51896 & PT LOT 97 DP 19728 - GAZ 1989 p 3011 in favour of the property at 5 Norfolk Street for the purposes of the rights to access existing stormwater and sewer mains;

(ii)   notes that Section 48 (3) of the Reserves Act 1977 applies; and

(iii) agrees that officers consult with affected local residents effectively.”

 

Precedence of Business

 

Resolved: (Mr Tupou/Mr Sue)                                                   Minute No. WCB 20607

“That, in terms of Standing Order 10.4, precedence be accorded to items (9), (10), (11) and (12).”

 

9.

Proposed New Street Names: Subdivision of 196C and 206 Wise Street, Wainuiomata (20/421)

Report No. WCB2020/6/235 by the Traffic Engineer

 

The Traffic Asset Manager elaborated on the report.

Ms Winterburn acknowledged the petition by Wainuiomata High School students regarding the Maori street names policy.  The Chair noted there were stakeholders who would like to contribute to the process.

Cr Brown noted the Wainuiomata High School students aspirations to change the policy. She said the Wainuiomata Community Board supported their protest in a letter of response to their aspirations.

Mr Sue suggested more time be granted for decision making.

The Director Economy and Development advised that the policy process could be amended to allow more names to be put forward by Mana Whenua.

 

Resolved: (Mr Tupou/Mr Sue)                                                   Minute No. WCB 20608

“That the Board:

(i)    approves a new street name for the new Public Road (attached as Appendix 1 to the report) as Brian Hughes Road; and

(ii)   approves a new street name for the new Private Road (attached as Appendix 1 to the report) as Peter Tapp Way.”

For the reason the development may proceed to completion as a variety of utility connections and other administrative bodies require individual street addresses in order for the necessary connections to be provided.

 

10.

Proposed New Street Names: Subdivision of 209 Wise Street, Wainuiomata (20/1137)

Report No. WCB2020/6/236 by the Traffic Engineer

 

The Traffic Asset Manager elaborated on the report.

The Director Economy and Development clarified the meaning between Toroa and Te Ara o Toroa.

 

Resolved: (Mr Tupou/Mr Stallworth)                                       Minute No. WCB 20609

“That the Board:

(i)    approves a new street name for the new Public Road (attached as Appendix 1 to the report) as Te Ara o Toroa; and

(ii)   approves a new street name for the new Private Road (attached as Appendix 1 to the report) as Te Ara o Pūkeko.”

For the reason the development may proceed to completion as a variety of utility connections and other administrative bodies require individual street addresses in order for the necessary connections to be provided.

 

11.

Proposed New Private Street Name: Subdivision of 191 Wise Street, Wainuiomata (20/1247)

Report No. WCB2020/6/237 by the Traffic Engineer

 

The Traffic Asset Manager elaborated on the report.

Cr Brown spoke in support of the name ‘Laban.’ She said the Laban family had undertaken work over the years that had made an impact within the Wainuiomata community.

Ms Winterburn spoke in support of the name ‘Laban.’

 

Resolved: (Mr Tupou/Cr Brown)                                              Minute No. WCB 20610

“That the Board approves the name for the new private road in the new subdivision of 191 Wise Street, Wainuiomata attached as Appendix 1 to the report as Laban Place.”

For the reason the development may proceed to completion as a variety of utility connections and other administrative bodies require individual street addresses in order for the necessary connections to be provided.

 

12.

Proposed New Private Street Name: Subdivision of 7 Moores Valley Road, Wainuiomata (20/1138)

Report No. WCB2020/6/238 by the Traffic Engineer

 

The Traffic Asset Manager elaborated on the report.

 

Resolved: (Mr Tupou/Mrs Winterburn)                                    Minute No. WCB 20611

“That the Board approves the name for the new private road in the new subdivision of 7 Moores Valley Road, Wainuiomata attached as Appendix 1 to the report as Pākura Place.”

For the reason the development may proceed to completion as a variety of utility connections and other administrative bodies require individual street addresses in order for the necessary connections to be provided.

 

13.

Community Engagement Fund 2020-2021 (20/1244)

Memorandum dated 15 October 2020 by the Community Advisor Funding and Community Contracts

 

Ms Winterburn expressed concern regarding Whanau Ora Trust who received grant funding from another organisation.

In discussion, Mr Stallworth made suggestion that contribution should be given to Whanau Ora Trust.

 

Resolved: (Mr Tupou/Mrs Winterburn)                             Minute No. WCB 20612

“That the Board:

(i)    notes that the Community Engagement Fund closed on 14 October 2020 and six applications had been received;

(ii)   agrees that the applications were considered according to the merits of the application criteria and priorities of the fund;

(iii)  approves the application from Wainuiomata Tennis Club from the Community Engagement Fund for the total of $1,500.00 to purchase new equipment for the Wainuiomata Junior Tennis Club – tennis balls and racquets;

(iv) approves the application from Nourish Trust from the Community Engagement Fund for the total of $2,000.00 to purchase food for the Christmas Hamper boxes for families in need in the local primary schools;

(v)   approves the application from Woohatten Playcentre from the Community Engagement Fund for the total of $633.00 to allow five members to attend a First Aid Course;

(vi) approves the application from Whanau Ora Trust from the Community Engagement Fund for the total of $2,000.00 to purchase of sound system and for an upskilling training workshop;

(vii) approves the application from Acting Out NZ Inc from the Community Engagement Fund for the total of $1,500.00 to purchase; Licensing Fee to be able to perform Disney’s Aladdin Junior in 2021;

(viii) declines the application from Wainuiomata Softball Club; and

(ix) requests the recipients of the Wainuiomata Community Engagement fund be invited to attend a Community Board meeting in 2021 to introduce themselves to members and to give feedback on the use of the grants.

 

14.

2021-2022 Meeting Schedule (20/1191)

Memorandum dated 5 October 2020 by the Democracy Advisor

 

Ms McKinley suggested the start time of meeting change from 7.00pm to 6.30pm.

 

Resolved: (Mr Tupou/Mrs Winterburn)                                    Minute No. WCB 20613

“That the Board:

(i)    agrees to the meeting dates for 2021 and 2022 in respect of its own meetings attached as Appendix 2 and 3 to the memorandum;

(ii)   agrees the start time for its meetings will be 6.30pm;

(iii)  determines the venue for its meeting would be the Wainuiomata Library;

(iv)  notes that the Chair will set dates for informal meetings of the Board as the need arises; and

(v)   delegates authority to the Chief Executive in consultation with the Board Chair to alter the date, time or venue of a meeting, or cancel a meeting, should circumstances require this.”

15.

Committee Advisor's Report (20/1178)

Report No. WCB2020/6/109 by the Democracy Advisor

 

Resolved: (Mr Tupou/Ms McKinley)                                  Minute No. WCB 20614

“That the Board:

(i)    notes and receives the report;

(ii)   determines that there would be catering requirements for its 2021 meetings; and

(iii)  determines advertising requirements for its 2021 meeting continue with an advertisement in    Wainuiomata Newspaper and on Council’s website.”

16.     QUESTIONS   

          There were no questions.

There being no further business the Chair declared the meeting closed at 9.05 pm.

 

 

 

G Tupou

CHAIR

 

 

CONFIRMED as a true and correct record

Dated this 17th day of February 2021

 

 

 

November community board meetings: 

Kia ora everyone, 

It’s been a year since we were all elected, so I want to congratulate you on all the amazing work you’ve done so far. 

To say 2020 has been a year like no other is certainly an understatement. You should all be proud of yourselves for leading your communities through some incredibly tough times this year. 

I believe that Council has stepped up strong in the face of COVID-19, but the work doesn’t stop  here. There will be a lot of challenges ahead, and it’s important that we all continue to ensure our communities are safe, and do our best to help those in need.

Recent business and community visits 

I’ve been making an effort to visit our local businesses and community organisations to see how they are faring in the effects of COVID-19. These visits have helped paint a picture of how we will face up to the challenges in our city in the years ahead. 

My message to you as community leaders is to reach out to these groups and businesses and offer a hand in any way you can. It’s absolutely vital that Council and community have a strong relationship as we progress through the wave of challenges COVID-19 presents. 

Changes to rubbish and recycling 

Since we last met, we have formally signed off on changes to our rubbish and recycling services. Our people made it very clear that our current recycling services were not up to scratch, and this need for change presented an opportunity to create a whole new system for our city. 

Recycling and waste collection are inherently connected. Our rates funded system will result in consistency across our city, and incentivise people to maximise recycling and dispose of their waste in a responsible way.

The changes help reduce cost for the majority of residents, improves our recycling process to avoid contamination, and brings our services into the 21st century. 

I want to thank everyone who took part in the extensive consultation process.  It was clear that the overwhelming majority of participants support the changes we’ve adopted. 

LTP 

As you know, public consultation on the Long term plan begins soon. This sets out our vision for our city for the next ten years.  

What is clear is that we need to find a balance between significantly investing in our infrastructure and ensuring that affordability is at the heart of any decision we make. 

 

In particular, our three waters infrastructure needs immediate attention. We have a trifecta of issues in ageing infrastructure, significant urban growth, and historic underinvestment. We can’t afford to kick this down the road any longer - the time to invest is now. 

I implore all of you here to encourage those in your communities to take part in this engagement and consultation. In the face of COVID-19, this will be one of the most important long term plans Hutt City Council has ever had to produce. 

Specifics

Petone 

·         Driftwood Sculpture Event

·         Tidy up of the Petone Sign

·         Visit to Britannia House - Wellington City Mission

Eastbourne

·         Shovel ready updates

·         Eastbourne awards night 

Wainuiomata 

·         Progress on mall and spatial plan 

·         Community safety meeting 

·         Wainuiomata Spirit Awards

Conclude

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Hi my name is Ellie and I am 9 years old. I was born in Wainuiomata and lived here my whole life and I go to Wainuiomata Primary School. Today I am going to say my opinion for street naming.

 

I think there at least should be half Maori names because in 1840 English and Maori signed the treaty so I think they should be respected too. And another reason in Maori people are sweet and kind and English people might have different opinions which is OK. But this is just my opinion and I would hope for tonight the new names for streets are Maori names.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Wainuiomata Community Board meeting 04/11/2020

 

Re: Presentation from the Wainuiomata Golf Club to Wainuiomata Community Board

 

Dear Sir/Madam

 

My name is Andrew Milne, I am currently a board member of the Wainuiomata Golf Club (WGC) management committee.

 

We have been following developments in relation to the Hutt Valley Shootings Association (HVSA) application to set up a rifle range on the old Wainuiomata tip site which is located on Coast Road.

At the last Wainuiomata Community Board (WCB) meeting on Wednesday 26th August 2020, a public presentation was made by the HVSA to the WCB, that provided an update on where they were at in relation to getting the right approvals together that would enable them to formally set up the rifle range. They also admitted that getting the required approvals had taken longer than they had anticipated.

 

I gathered from the presentation that the HSVA understood their lease/agreement arrangement for the tip site was still valid/active.

 

A Hutt City Council (HCC) representative then provided a legal opinion as to the state of the lease/agreement, and that in their opinion the lease/agreement had expired.

 

After reviewing the minutes of the WCB meeting for 26 August 2020 the following was stated “The Director, Environment and Sustainability noted that the lease would need to be reviewed and renewed by the Board.  She suggested that consultation with the local residents be undertaken to ensure a better outcome for decision making”

 

The minutes imply that a formal lease was offered and agreed to.

 

I believe the HCC has corresponded with affected residents that approached the HCC about the proposed rifle range, and that there is some confusion as to was a lease formerly offered, or was a verbal agreement arrived at. Is the WCB aware of these interactions and up to date with the HCC’s position on the matter and what was agreed to with the HVSA.

 

The Wainuiomata Golf Club wrote to the Mayor (Campbell Barry) to ask for clarification about the state of the proposed application and inform him of our opposition to any development of a rifle range. The Mayor passed on our correspondence to the relevant HCC staff representative.

This is the HCC’s response issued 8 October 2020:

 

Dear Mr Clarke


I am responding to your email on behalf of Jo Miller, as the Director of Environment & Sustainability. This is a regulatory matter, and therefore not one the Mayor can get involved in.

 

The current situation is the gun club cannot operate at the ex-Wainuiomata landfill.

 

The club has never had a lease to use council land; it did at one stage have an agreement in principle to a lease, but no lease was ever signed for the Gun Club to use Council land.

This agreement in principle has now lapsed.


Additionally, the gun club would need a resource consent - no such application has been made. If the gun club wanted to apply for a lease to use the land, then it would go through a process via the Wainuiomata Community Board.

To date, no such approach has been made to Council.

I trust this helps to answer your enquiries.

 

Regards

 

Helen Oram (Director Environment & Sustainability – HCC)

 

I would therefore like to hear what the WCB’s position is on the following matters:

 

1.      Where do they believe the proposal by the HVSA to lease the site now sits?

2.      What further processes they have in mind should HVSA wish to progress their proposal, particularly in regard to further local community consultation,

3.      Whether any members would like to share their personal view of the proposal.

 

Finally, I would like to formally present a written copy of my public presentation to the WCB, and request that the content of my presentation be captured in the minutes of tonight’s meeting.

 

Thank you for time

 

Andrew Milne

 

(Board member – Wainuiomata Golf Club Management Committee)