HuttCity_TeAwaKairangi_BLACK_AGENDA_COVER

 

 

Petone Community Board

 

 

23 October 2020

 

 

 

Order Paper for the meeting to be held in the

Petone Library, 7 Britannia Street, Petone,

on:

 

 

 

Monday 2 November 2020 commencing at 6.30pm

 

 

 

 

Membership

 

Pam Hanna (Chair)

Mike Fisher (Deputy Chair)

Mike Henderson

Matt Roberts

Alex Voutratzis

Karen Yung

Deputy Mayor Tui Lewis

 

 

 

 

 

For the dates and times of Council Meetings please visit www.huttcity.govt.nz

 

Have your say

You can speak under public comment to items on the agenda to the Mayor and Councillors at this meeting. Please let us know by noon the working day before the meeting. You can do this by emailing DemocraticServicesTeam@huttcity.govt.nz or calling the Democratic Services Team on 04 570 6666 | 0800 HUTT CITY

 

 


community boards – functions and delegations 

This document records the delegation of Council functions, responsibilities, duties, and powers to Community Boards. 

The Community Boards have been established under section 49 of the Local Government Act 2002 to represent, and act as an advocate for, the interests of their community. 

The delegations are expressed in general terms.  The delegations shall be exercised with proper regard for the Council’s strategic direction, policies, plans, Standing Orders and its interpretation of its statutory obligations.  The delegations are to be read together with the following propositions.

These delegations are based on the following principles:

·                Issues relevant to a specific community should be decided as closely as possible to that community.  Where an issue has broader implications, i.e. any effects of the decision cross the board boundary, the matter will be decided by Council after seeking a recommendation from the relevant Community Board. This includes any decisions that have strategic importance to the city as a whole, and those that will impact on or create consequences for other parts of the city or the city as a whole. An assessment of issues that fall into this category will be made as part of the corporate agenda process for each meeting cycle. Any uncertainties over interpretation will be referred to the Mayor and Chief Executive to determine in consultation with the relevant Standing Committee and Board Chair;

·                Efficient decision-making should be paramount;

·                Conflicts of interest should be avoided and risks minimised;

·                To ensure processes are free from bias and pre-determination Community Boards should not adjudicate on issues on which they have advocated or wish to advocate to Council;

·                Community Boards should proactively and constructively engage with residents, Residents’ Associations and local community groups on local matters that affect the community they represent, raise with Council issues raised with them by their community, and advocate on behalf of their community.

These delegations:

(a)        recognise that the role of Council is to look after the affairs of the city as a whole, and the role of a Community Board is to represent the interests of its community.

(b)        do not delegate any function, duty or power which a statute (for example section 53(3) and clause 32(1) of Schedule 7 of the Local Government Act 2002) prohibits from being delegated;

(c)        are subject to and do not affect any delegation which the Council has already made or subsequently makes to any other committee, Council officer or other member of staff;

(d)       are subject to any other statutory requirements that may apply to a particular delegation;

(e)        are subject to any notice issued by the Council, from time to time, to a Community Board that a particular issue must be referred to Council for decision;

(f)         reflect that decisions with significant financial implications should be made by Council (or a committee with delegated authority);

(g)        promote centralisation of those functions where the appropriate expertise must be ensured; and

(h)       reflect that all statutory and legal requirements must be met.

DELEGATIONS

Engage informally with Council through:

·             Council Briefings - Community Board members are invited to attend all Council Briefings unless the topic is for Council members only and outlined as such on the invitation.

·             Quarterly meetings of the Community Board Chairs with the Mayor and Chief Executive to consider the effectiveness of community representation and the accompanying support mechanisms.

·             Corporate Leadership Team contact, with one senior officer assigned as the contact person to attend each Community Board meeting and provide liaison with Council.

·             Elected Member Support – Democratic Services hopes to establish a position that will provide seamless liaison between Council, staff and Community Boards.

·             Corporate agenda process for each meeting cycle, providing information on the Council’s work programme for the year broken down by cycle.

Provide their local community’s input, through preparing reports or submissions, on:

·             Council’s Long Term Plan and/or Annual Plan.

·             Council’s policies, programmes (including the District Roading Programme) and bylaws.

·             Changes or variations to the District Plan.

·             Resource management issues which it believes are relevant to its local community, through advocacy.

·             The disposal or acquisition of significant assets.

·             Road safety including road safety education within its area.

·             The review of Local Community Plans as required.

·             Any other issues a Board believes is relevant to its local area.

Reports may be prepared by the Board and presented to Council Committees, along with an officer’s recommendation, for consideration.

Any submissions lodged by a Board require formal endorsement by way of resolution.

Standing Order 21.16, Community Board and Youth Council Participation in Meetings of Council and Standing Committees, makes provision for the Chair of a Community Board (or their representative as advised by the Chair prior to the meeting) to participate in discussion on any matters which are of interest to a particular ward area at meetings of the Standing Committees of Council, but there are no voting rights or rights to move or second motions. The rules of debate applicable to members of the Council apply to the Community Board representative. Notification of the intention to exercise speaking rights and identification of the relevant agenda item are to be provided to the Chair prior to the meeting. In exceptional circumstances Board representatives may be invited to participate on specific subjects at meetings of the full Council, at the discretion of the Council Chair.

 

Co-ordinate with Council staff:

·             Local community consultation on city-wide issues on which the Council has called for consultation.

Provide input to officers on:

·             Roadworks, water supply, sewerage, stormwater drainage, waste management and traffic management for its local area.

·             Parks and reserves and associated public facilities, recreational facilities and community activities within its local area.

Develop:

·             Community Response Plans in close consultation with the Wellington Region Emergency Management Office, emergency organisations, the community, residents’ associations, other community groups, and local businesses, for review on an annual basis.

Promote:

·             Recreational facilities and opportunities in its area with a view to ensuring maximum usage.

·             Arts and crafts in its area.

Grant:

·             Local community awards.

 

 

 

 

Appoint:

·             A liaison member or, where appropriate, representatives to ad hoc bodies, which are involved in community activities within the Board’s area, on which a community representative is sought.

·             Portfolio holders who will have responsibility for reporting back to the Board on the topics assigned.

Endorse:

·         Amendments to the Eastbourne Community Trust Deed (Eastbourne Community Board only).

Decide:

In the Community Board’s area:

·             Naming new roads and alterations to street names.

·             Official naming of parks, reserves and sports grounds within the provisions of Council’s Naming Policy. Note [1]

·             Removal and/or planting of street trees within the provisions of Council’s Operational Guide for Urban Forest Plan where a dispute arises that cannot be resolved at officer level.  Note [2]

·             The granting of leases and licences in terms of Council policy to voluntary organisations for Council owned properties in their local area, for example, halls, but not including the granting of leases and licences to community houses and centres.

·             The granting of rights-of-way and other easements over local purpose reserves and granting of leases or licences on local purpose reserves.

·             The granting of leases and licences for new activities in terms of Council policy to community and commercial organisations over recreation reserves subject to the provisions of the Reserves Act 1977 and land managed as reserve subject to the provisions of the Local Government 2002, in their local area.  (Note: renewal of existing leases and licences will be reported once a year to the appropriate Council Committee).

·             The allocation of funding from the Community Engagement Fund in accordance with Council’s adopted guidelines (attached as Appendix 1).

·             Expenditure of funds allocated by the Council to the Board from the Miscellaneous Budget to cover expenditure associated with the activities of the Board.  The Chair to approve expenditure, in consultation with the Board, and forward appropriate documentation to the Committee Advisor for authorisation.  Boards must not exceed their annual expenditure from the Miscellaneous Budget.

·             The allocation of funding for the training and development of Community Board members, including formal training courses, attendance at seminars or attendance at relevant conferences.

Resource Management Hearings:

·             Each Community Board may have one suitably trained member available for selection to sit on the Hearings Subcommittee for notified resource consent applications. This will require the member to hold current certification under the Making Good Decisions Training, Assessment and Certification Programme for RMA Decision-Makers. No Board member shall be eligible for selection if the Board has made a submission on the matter to be decided.

NOTE: The Ministry for the Environment advocates that Councils offer specialist RMA training in areas of law which are difficult to grasp or where mistakes are commonly made. This is to complement the Good Decision Making RMA training that they run (which is an overview and basic summary of decision making, rather than an in-depth training in specific areas of the RMA). Therefore in order to facilitate this, the RMA training run for elected members who wish to be hearings commissioners is mandatory.

Reasons for the importance of the training:

§  Hearings commissioners are kept abreast of developments in the legislation.

§  Legal and technical errors that have been made previously are avoided (many of which have resulted in Environment Court action which is costly, time consuming and often creates unrealistic expectations for the community).

§  The reputation of Council as good and fair decision makers or judges (rather than legislators) is upheld.

 

Consider and make recommendations to Council on:

·             Particular issues notified from time to time by Council to the Community Board, including roading issues within the Community Board’s area.

·             Roading issues considered by the Mayor and Chief Executive to be strategic due to their significance on a city-wide basis, including links to the State Highway, or where their effects cross ward or community boundaries.

·             Parks, reserves and sports ground naming for sites that have a high profile, city-wide importance due to their size and location and/or cross ward or community boundaries.

·             Representatives to any Council committee, subcommittee, subordinate decision-making body, working group, or ad hoc group on which a Community Board representative is required by Council.

·             The setting, amending or revoking of speed limits in accordance with the Hutt City Council Speed Limits Bylaw 2015, including the hearing of any submissions.


 

appendix 1 – community engagement fund

criteria

 

The fund is for local activities and events that directly benefit the local community. 

 

To be eligible for funding the organisation must be a charitable trust or an incorporated society and the activity must take place within the Hutt. 

 

Each of the city’s seven wards receive funding according to the number of residents within its boundaries. For each resident there is an allocation of 40 cents. 

The ward allocations are listed below:

Ward

Amount

Eastbourne

$2,366

Petone

$6,250

Wainuiomata

$8,607

Central

$9,320

Eastern

$8,461

Northern

$7,644

Western

$6,201

Applications must support the Local Community Plan, if there is one, and also core Council business as identified in the Long Term Plan.

Decisions

Each Community Board decides the funding applications within its area. Boards are free to distribute their funding in a single large allocation or spread it over a number of smaller ones.

What can be funded

·         purchase of office equipment

·         food and catering costs

·         community festivals

·         youth group events and projects run by the elderly or citizens associations

·         art projects that are not part of the core curriculum

·         advertising, promotion costs

What won’t be funded

Activities that:

·         promote an organisation’s religious, ethical, commercial or political views

·         involve buying land or buildings or carrying out maintenance on buildings 

·         duplicate services that are already covered by Council or by government agencies eg, health or education providers

·         have already begun or have already finished

·         involve the redistribution of funds to others at the applicant’s discretion

·         involve fundraising or legal costs

·         involve capital investments or trust funds

·         go towards prize money

·         are operational costs eg, salaries, wages, rent, power

Funding rules

Successful applicants must:

·         use funds only for the approved purpose and in accordance with any terms and conditions set by Council

·         use funds by June 30 of the following year

·         let Council’s funding officer know immediately if any difficulty or potential difficulty arises that may compromise the service or project

·         lay a complaint with Police if any funds are stolen or misappropriated, and then notify Council

·         allow Council to audit the use of the funds should it wish to do so

·         recognise Council’s  support in all publicity material, annual reports and similar publications

·         complete an Accountability Report no later than six weeks after completing the project. This should outline how the funds were used and how the community benefited

·         make a presentation to the funding group showing how the event met its objectives.

Council’s Community Funding Advisor is available to support and assist community groups when making applications through the Council’s online grants system.

 

 

    


                                                                      10                                                                      

HUTT CITY COUNCIL

 

Petone Community Board

 

Meeting to be held in the Petone Library, 7 Britannia Street, Petone on

 Monday 2 November 2020 commencing at 6.30pm.

 

ORDER PAPER

 

Public Business

 

1.       APOLOGIES 

2.       PUBLIC COMMENT

Generally up to 30 minutes is set aside for public comment (three minutes per speaker). Speakers may be asked questions on the matters they raise.

3.       Mayor's Address (20/1253)

4.       Presentations

a)      Presentation by Local Councillor from Greater Wellington Regional Council (GWRC) (20/1254)

Verbal presentation by Local Councillor from Greater Wellington Regional Council

b)      Presentation by Jackson Street Programme (20/1255)

Verbal presentation by Mr Robbie Schneider, Chair

c)       Presentation by the Wellington Tenths Trust (20/1290)

Verbal presentation by the Operations Manager from the Wellington Tenths Trust (if available)

5.       CONFLICT OF INTEREST DECLARATIONS 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.   

6.       Minutes

Meeting minutes Petone Community Board, 24 August 2020                            12  

 

 

7.       Reports referred for Board input before being considered by Subcommittee AND COMMITTEE of Council

a)      Proposed P10 Time Restriction - Cuba Street, Petone (20/894)

Report No. PCB2020/6/226 by the Traffic Engineer - Network Operations 21

b)      Buick Street - Proposed No Stopping At All Times Restrictions (20/1139)

Report No. PCB2020/6/227 by the Traffic Engineer                                 25

c)       Jackson Street - Proposed No Stopping At All Times Restrictions (20/1212)

Report No. PCB2020/6/228 by the Senior Traffic Engineer                     29

d)      Proposed Temporary Road Closures - Hutt News Petone Rotary Fair 2021 (20/1232)

Report No. PCB2020/6/229 by the Traffic Engineer - Network Operations 33 

8.       Innovating Streets for People - Jackson Street Project (20/1237)

Memorandum dated 14 October 2020 by the CBD Development Manager      41

9.       Community Engagement Fund 2020-2021 (20/1230)

Memorandum dated 13 October 2020 by the Community Funding Advisor    44

10.     2021-2022 Meeting Schedule (20/1231)

Memorandum dated 13 October 2020 by the Senior Democracy Advisor        47 

11.     Committee Advisor's Report (20/1229)

Report No. PCB2020/6/106 by the Senior Democracy Advisor                        57

12.     Chairperson's Report (20/1256)

Report No. PCB2020/6/107 by the Chair, Petone Community Board              62       

 

13.     QUESTIONS

With reference to section 32 of Standing Orders, before putting a question a member shall endeavour to obtain the information. Questions shall be concise and in writing and handed to the Chair prior to the commencement of the meeting.   

 

 

 

 

 

Kate Glanville

SENIOR DEMOCRACY ADVISOR

          


                                                                      12                                            24 August 2020

HUTT CITY COUNCIL

 

Petone Community Board

 

Minutes of a meeting held in the Petone Library, 7 Britannia Street, Petone on

 Monday 24 August 2020 commencing at 6.30pm

 

 

 PRESENT:                       Ms P Hanna (Chair)                    Mr M Fisher (Deputy Chair)

                                          Mr M Henderson                         Mr M Roberts           

Mr A Voutratzis (from 6.35pm)  Ms K Yung               

Deputy Mayor T Lewis               

 

APOLOGIES:                  Mr A Voutratzis for lateness

 

IN ATTENDANCE:       Mayor C Barry (part meeting)

                                          Cr B Dyer (part meeting)

                                          Ms A Blackshaw, Director of Neighbourhoods and Communities

                                          Mr C Agate, Traffic Engineer – Network Operations

                                          Ms H Clegg, Minute Taker

 

 

PUBLIC BUSINESS

 

Ms Hanna asked that the thoughts of the Community Board members be with the victims of the Christchurch mosque shootings.

 

1.       APOLOGIES 

Resolved:          (Ms Hanna/Ms Yung)                           Minute No. PCB 20501

“That the apology for lateness from Mr Voutratzis be accepted.”

2.       PUBLIC COMMENT

Ms Ruth Mansell spoke to the Korokoro Community Newsletter.  She explained the newsletter had been in publication for 34 years, and that the current editors were concerned about the future security of funding.  She added that in the past, the $800 for printing had been funded from Pub Charities monies, and that recently it had been sponsored by local real estate companies.  She requested the Board supported the editor’s application for funding through Council’s Community Engagement Fund.  She further advised that it was important that local communities continued to be connected.  She highlighted that the Korokoro Community Newsletter was hand delivered to all Korokoro households.

 

Mr Voutratzis joined the meeting at 6.35pm.

 

Mr Roger Thackeray spoke to the Lower Hutt District Plan review.  He requested the Board be fully involved in this process, especially in regard to heritage and Petone 2040.  He believed it was timely to advocate for Petone heritage overlays to be incorporated in the Lower Hutt District Plan.  He stressed that District Plan reviews took time, and that in the meantime, heritage values could be lost.  He advised that with Urban Plus Limited’s recent property purchase in Britannia Street it would be good to ensure a “heritage sympathetic’ development could occur on the site.

 

Mr Ron Beernink spoke to pedestrian crossings.  He explained he was an advocate for active transport and all modes of transport.  He maintained that pedestrians were not catered for in new developments.  He highlighted the difficulties pedestrians had in accessing e.g. Briscoes, and the Percy Scenic Reserve across the interchange roundabout.  He believed the Lower Hutt District Plan could provide opportunities for pedestrians to be included in all developments.  He wanted Petone to be pedestrian friendly, with living streets and traffic calming measures.  He further believed commercial and heavy traffic needed to be diverted.

 

3.

MAYOR'S STATEMENT (20/830)

 

Mayor Barry thanked members for their work to date, and for complying with Covid-19 Level 2 restrictions and requirements. 

Mayor Barry reported that at the recent Local Government New Zealand’s Annual General Meeting, a remit was passed advocating that central government allow local authorities to be able to put a moratorium on the taking and/or using of water for water bottling operations. He advised of several shovel ready projects which the Hutt Valley had received approval for, including $15M for the Eastern Bays Shared Path and $27M for the Naenae Pool.  He added that now the logistics were being worked out, to enable all projects to proceed.

Mayor Barry explained that the Long Term Plan (LTP) process was about to commence.  A strategic session would be held shortly for Council and all Board Chairs, whereupon the full public consultation process would commence.  He acknowledged the LTP process was the ideal forum to include the Petone 2040 document, and all shovel ready projects.

Mayor Barry encouraged members to become involved in the Integrated Transport Plan process, along with the Cross Valley Transport Connections (CVTC) project process.  He advised work was almost finalised on a webpage for the latter project, to ensure the public had access to the most up to date information.  He stressed the CVTC project was a multi-modal, resilience project.

Ms Hanna thanked Mayor Barry for inviting Chairs to the LTP strategic meeting.  Mayor Barry advised all Boards would be updated during the LTP process.

4.       Presentations

a)

Presentation by Local Councillor from Greater Wellington Regional Council (GWRC)

Councillors Prue Lamason and Josh van Lier from Greater Wellington Regional Council (GWRC) advised:

·           Port Road work was in the mix in the GWRC shovel ready projects and would be undertaken in due course;

·           Public transport update:

o    masks would be mandatory on all public transport from Monday 1 September and officers were currently working on the logistics and communication of this;

o    bus patronage was currently 65-70% of pre-Covid-19 Level 2 numbers;

o    it was difficult to maintain bus timetables and comply with Ministry of Health guidelines.  GWRC was investigating options;

o    lower patronage on buses now would impact on future capabilities to fund growth in public transport in the future; and

o    the New Zealand Transport Agency would fund any fare shortfall until the end of 2020;

·           The proposed shifting of bus-stop #8020 Jessie Street, raised at the previous Board meeting, had to be undertaken as a power pole was in the way.  Cr Lamason advised the concerned residents had been spoken with and whilst they were disappointed, they understood the reasons for the shift;

·           Soil testing and pile driving were underway for the RiverLink project, with work commencing for the resource consenting process.  The Melling Station would be moved south with the entire project designed to consider a possible future railway line extension to the north.  A pedestrian overbridge would be constructed linking to the CBD.  The proposed new Melling bridge would be built to the south of the existing bridge.  It was likely the flood protection works would commence at the northern (Mills Street) end of the project;

·           GWRC was developing its LTP and invited public submissions via a survey on it’s website, to assist in providing direction for the LTP.  Full public consultation would be undertaken on the draft LTP in early 2021;

·           Public consultation for the Draft Parks Network Plan was due to close shortly and the Board was encouraged to submit, with all documentation available online;

·           GWRC and Te Mata (the new national quality water body) representatives have entered into a Memorandum of Understanding regarding drinking water.  It is on the basis that drinking water supply assets will remain in public ownership;

·           GWRC now had a Rates Postponement Policy similar to the policy of Hutt City Council.  To date there had not been much uptake, which was only offered in areas where a local authority also held a similar policy.   Cr Lamason confirmed that the GWRC policy was available for those aged over 65, with no test to pass and that interest was charged.

 

In response to a question from a member, Cr van Lier confirmed that analysis of the free public transport trial was currently being undertaken, and he agreed to report back at the next Board meeting.  Cr Lamason noted that a possible public transport fare increase could be considered in the future, to counteract the lowered revenue during the Covid-19 situation.

In response to a question from a member regarding future bus stop relocations, the Traffic Engineer – Network Operations advised that GWRC was currently reviewing the 160 Wainuiomata Route (which consisted of approximately 60 stops), and that after that was completed, work would commence on other suburban route reviews. 

In response to a question from a member, Cr van Lier confirmed that there was research being undertaken concerning sedimentation of the Hutt River pre- and post-Covid lockdown, and that he would report back on this issue.

 

b)

Presentation by Jackson Street Programme

Ms Hellen Swales, Jackson Street Programme Coordinator advised that the Jackson Street Programme (JSP) was:

·           Encouraging all eligible businesses to sign up to access $5,000 for business mentoring, and for further central government funding for businesses involved in tourism;

·           Updating JSP’s Facebook page to advertise those local businesses making face masks; and

·           Promoting Petone to national tourists, intending to develop more walkable tours and unveiling two more Walk of Champions plaques;

·           Holding its Annual General Meeting on 24 September at the Petone Library, 5.30pm start;

·           Intending to be involved with the Lower Hutt District Plan review especially the Heritage sections;

·           Continuing with planning for Christmas events, including the twilight Santa Parade on 27 November, Letters to Santa, Family Treasure Hunt and Grotto;

·           Now advertising in Vibrant Hutt with a slogan “Hands up for Petone”, focussing on shopping, hospitality and pampering yourself; and

·           Investigating ways to effectively use the $250,000 Fund for Innovative Streets.  A meeting had been held with officers, with JSP stressing the Petone 2040 document should be in the forefront of any proposals, as it had already been widely consulted on.  JSP was hoping to be a part of a co-design process with businesses and the community to ensure streets were safer and people friendly with access to community spaces.  JSP believed footpath upgrading of Jackson Street should be a priority for the use of the money, and that the money should not be used for temporary projects. 

In response to a question from a member, Ms Swales advised JSP had studied research from other local authorities concerning impacts on businesses when street beautification works had resulted in a loss of carparks.  She had concluded that businesses in those areas had experienced revenue reductions, despite the user friendly developments.  She reminded members that the demographics of visitors to Petone during the business week were elderly, less mobile persons, and that upgrading of footpaths would be preferable.  She added that having ring road systems such as in Hastings provided for more carparking to be available.  She noted that the average number of cars per household in Lower Hutt was 2.5.

In response to a question from a member regarding the heritage tours and stories, Ms Swales advised all heritage stories were directly related to Petone.

In response to a question from a member regarding the possible role of the Board in the Innovative Streets Project, Ms Swales asked that the Board support the JSP “wish list” around the Petone 2040 document rather than a trial.  She further asked that any public works be undertaken with a heritage slant lens.

In response to a question from a member, Deputy Mayor Lewis advised she believed the Innovative Street Project monies could only be used for temporary structures and that officers were aware of the changed timeframes for the use of the monies. 

5.       CONFLICT OF INTEREST DECLARATIONS  

Mr Mike Henderson declared a conflict of interest in relation to Item 7a) – Proposed Road Closure(s) – Cam County Incorporated Port Road Drags and took no part in discussions or voting on the matter.

6.       Minutes

Mr Roberts noted that Item 3: Mayoral Statement in the minutes did not accurately reflect concerns raised by members concerning the reduced hours of Moera Library.  He said the Board had requested further information to be reported back to this meeting.

The Chair noted that Britannia Street had been spelt incorrectly.

Resolved:          (Ms Hanna/Mr Roberts)                                 Minute No. PCB 20502

“That the minutes of the meeting of the Petone Community Board held on Monday, 22 June 2020, be confirmed as a true and correct record, subject to amending the wording of Britannia Street.”

   

7.       Reports referred for Board input before being considered by Subcommittee/committee of Council

a)

Proposed Road Closure(s) - Cam County Inc Port Road Drags (20/783)

Report No. PCB2020/5/162 by the Traffic Engineer - Network Operations

 

Mr Henderson declared a conflict of interest and took no part in the discussion or voting on the matter.

The Traffic Engineer – Network Operations elaborated on the report.  He explained that improvements were made each year to this annual event.  He highlighted that this year, noise readings would be taken throughout all events in response to concerns from Point Howard residents.  He advised that all businesses had been consulted with, and that the Traffic Impact Report contained several conditions of consent.  He noted that a reserve day of the following week had been set aside.

The Chair noted that whilst the event took place in the Board’s area, it was residents in the Eastbourne Community Board area who had voiced concerns.  She requested a copy of this report be presented to the Eastbourne Community Board.

 

Resolved:     (Ms Hanna/Ms Yung)                          Minute No. PCB 20503

“That the Board endorses the recommendations contained within the report.”

b)

Proposed Road Closure(s) - Hutt Valley Motorsport Club Inc Port Road Sprints (20/785)

Report No. PCB2020/5/163 by the Traffic Engineer - Network Operations

 

The Traffic Engineer – Network Operations elaborated on the report.  He explained there were several roads affected by this event.  He highlighted that the event was held over two separate days with reserve days being allocated.

Mr Henderson commented that no businesses had made a strong complaint about the event.

 

Resolved:    (Ms Hanna/Mr Henderson)                  Minute No. PCB 20504

“That the Board endorses the recommendations contained in the report.”

 

 

c)

Hautonga Street, Petone - Proposed P15 Parking Restrictions (20/826)

Report No. PCB2020/5/164 by the Traffic Engineer

 

 

 

The Traffic Engineer – Network Operations elaborated on the report.  It was noted that Tudor Distributors had only requested one P15 carpark however as they had closed up their roller door entry, it effectively opened up two more P15 parking spaces.

 

 

 

Resolved:     (Ms Hanna/Mr Fisher)                         Minute No. PCB 20505

“That the Board endorses the recommendation contained in the report.”

 

8.

Chairperson's Report (20/918)

Report No. PCB2020/5/83 by the Chair, Petone Community Board

 

The Chair elaborated on the report.  She highlighted the community projects taking Covid-19 recovery into account.  She advised that as Korokoro School did not require assistance with their tree planting project, a litter reduction event that would take place in September can be supported instead.

The Chair asked the Director of Neighbourhoods and Communities to provide an update regarding the Moera Library. The Director of Neighbourhoods and Community explained that the requirements of Coivd-19 restrictions had impacted all Council libraries, including and especially Moera where social distancing could not be ensured.  She added that a recruitment freeze had been initiated during the first lockdown and officers were being shared across facilities as a result. 

The Director of Neighbourhoods and Communities agreed to investigate the Moera situation and to report back to the Board.

Ms Young stated her appreciation of the bus tour, and her support of apartment developments with no carparking.  She added this presented challenges for the future and that infrastructure planning would have to adapt and change.  She looked forward to the Integrated Transport Plan.  She asked for information regarding potential Board input and timelines.  The Chair advised she would have further information after attending the Council’s Long Term Plan strategic planning session.

 

Resolved:     (Ms Hanna/Mr Roberts)                                Minute No. PCB 20506

“That the Board notes and receives the report.”

 

9.

Committee Advisor's Report (20/824)

Report No. PCB2020/5/71 by the Acting Committee Advisor

 

The Chair noted consultation on the Heritage Policy Review and the Proposed Waste Management Bylaw had commenced.  She advised the Board would make a submission on these.

The Chair advised she had passed the Making Good Decisions Resource Management training.

Mr Roberts asked for a copy of the full Cross Valley Transport Connections business case be provided to the Board, rather than just the summary.

Deputy Mayor Lewis thanked officers for the thorough Committee Advisor’s report. 

 

Resolved:     (Ms Hanna/Deputy Mayor Lewis)                Minute No. PCB 20507

“That the Board notes and receives the report.”

10.     QUESTIONS   

There were no questions.

 

The Chair closed the meeting by using the Whakatauki  He waka eke noa “we are all in this together”, making particular reference to the Christchurch Mosque Shootings, and the Level 3 Covid-19 situation in Auckland.

 

 

 

There being no further business the Chair declared the meeting closed at 7.52 pm.

 

 

 

 

 

P Hanna

CHAIR

 

 

 

 

 

 

CONFIRMED as a true and correct record

Dated this 2nd day of November 2020

 

  


                                                                                      23                                                02 November 2020

Petone Community Board

12 August 2020

 

 

 

File: (20/894)

 

 

 

 

Report no: PCB2020/6/226

 

Proposed P10 Time Restriction - Cuba Street, Petone

 

Purpose of Report

1.    The purpose of this report is to seek the endorsement of the Petone Community Board for the installation of a P10 (At All Times) time restriction  outside the newly renovated commercial/retail property at no. 73 Cuba Street, Petone.

Recommendations

That the Traffic Subcommittee recommends that Council endorses the installation of a P10 (At All Times) time restriction outside no. 73 Cuba Street, as outlined in Appendix 1 of this report.

For the reason that the proposed restriction will improve parking turnover and availability on Cuba Street, benefitting both local businesses and their customers. The proposed changes support Council’s 2017 Parking Policy.

 

Background

2.    Council Officers were approached by the current leaseholder of no. 73 Cuba Street, requesting a P10 time restriction similar to that outside the commercial premises on the corner of Cuba and Atiawa Streets, for customers accessing their business.

3.    Austroads – Guide to Traffic Management: Part 11 provides the following guidance with regards to time limits;

a)      5 minute parking is appropriate in areas with a very high arrival rate e.g. where passengers are dropped off but some waiting is likely. It may apply near cinemas, post offices and hotels and may potentially be used in business districts and near schools.

b)      10 minute or ¼ hour (15 minute) parking can provide for pick-up and set-down outside schools and for a high turnover outside commercial facilities providing a high level of convenience such as banks post offices milk bars and newsagents. It is only appropriate for motorists who wish to go to the one address.

c)       ½ hour (30 minute) parking can be applicable directly outside local shops that rely on providing a reasonably high level of convenience to maintain a competitive market position. There is usually a high demand and 1-hour parking would result in inadequate parking turnover. A ½-hour restriction allows people to go to two or three shops.

d)      5 minute, ¼ hour (15 minute) and ½ hour (30 minute) parking is typically unable to be diverted into off-street locations unless off-street parking is located at the site frontage and direct access is provided to and from the abutting road.

Discussion

4.     The proposed business (dairy) meets the Austroads criteria for 10 or 15 minute parking, and is in-line with Councils 2017 Parking Policy for Shop and Trade, whereby ‘parking is a key resource to support access for customers to shops, restaurants and social opportunities’….. For example, in shopping areas short-term parking for shoppers receives high priority in order to contribute to the performance of businesses in the area’.
 

5.     Surrounding commercial businesses all have off-street parking facilities, with any overflow easily managed with nearby ‘unrestricted’ on street parking.

Options

6.    The options are to:

a)      Maintain the existing level of service (unrestricted) – Do Nothing;

b)      Improve the existing level of service (based on the proposed premise use) by endorsing the installation of a P10 time restriction, consistent with restrictions nearby; or

c)       Endorse a time restriction either greater or less than the proposed P10 time restriction

Climate Change Impact and Considerations

7.    The matters addressed in this report have been considered in accordance with the process set out in Council’s Climate Change Considerations Guide.

8.    The decision will not increase greenhouse gas emissions, and will not be affected by a changing climate. There are no opportunities in this decision to reduce emissions or build resilience.  

Consultation

9.     Consultation was restricted to the building owner and lease holder as the proposed parking is directly outside the premise at no. 73 Cuba Street, and surrounding businesses all have off-street parking facilities.

Legal Considerations

10.  These restrictions are made pursuant to the provisions of the Hutt City Council Traffic Bylaw 2017.

Financial Considerations

11.  These changes can be funded from Council’s 2020/21 road marking budget.

Appendices

No.

Title

Page

1

Appendix 1

24

    

 

 

Author: Charles Agate

Traffic Engineer - Network Operations

 

 

Reviewed By: Damon Simmons

Traffic Asset Manager

 

Approved By: John Gloag

Head of Transport

 


Attachment 1

Appendix 1 – Proposed P10 Time Restrictions – Cuba Street, Petone

 


                                                                                      27                                                02 November 2020

Petone Community Board

30 September 2020

 

 

 

File: (20/1139)

 

 

 

 

Report no: PCB2020/6/227

 

Buick Street - Proposed No Stopping At All Times Restrictions

 

Purpose of Report

1.    The purpose of this report is to gain the Petone Community Board’s endorsement for the installation of a parking restriction (no stopping at all times) on Buick Street, as shown in Appendix 1 attached to this report.

Recommendations

That the Traffic Subcommittee recommends that Council endorses the installation of a No Stopping At All Times restriction on Buick Street, as shown in the Appendix 1 attached to this report.

For the reasons that the proposed restriction would improve accessibility for local residents and promote compliance with the Land Transport (Road User) Rule 2004.

 

Background

2.    Council received a request from a local resident concerned about safety and manoeuvrability issues experienced in the vicinity of the shared driveway servicing no’s. 51 and 53 Buick Street. The preferred option would be to convert the existing two parking spaces in front of no. 51 into a single parking space.

3.    The existing utility pole in front of no.53 Buick Street, in conjunction with vehicles parked on both sides of the road, results in restricted manoeuvrability and visibility for users of the driveway (refer street view below).

Discussion

4.    The proposal involves the installation of a ‘no stopping’  restriction by way of ‘broken yellow lines’ leaving one centralised parking space in front of no.51 Buick Street.

5.    The proposal would reduce the on-street parking stock by one and provide the residents at no.49, 51, and 53 with 2.7m of additional space over the legally required 1m, improving manoeuvrability at their driveways.

Options

6.    The options are to:

(a)   leave the area as it is and accept the current accessibility level of service; or

(b)   install No Stopping At All Times Restrictions (Broken Yellow Lines) as shown in Appendix 1; or

(c)   install No Stopping At All Times Restrictions (Broken Yellow Lines) over some greater or lesser extent.

7.    Officers recommend Option b) as it would increase accessibility for the resident and promote compliance with the Land Transport (Road User) Rule 2004.

Climate Change Impact and Considerations

8.    The matters addressed in this report have been considered in accordance with the process set out in Council’s Climate Change Considerations Guide.

9.    The decision will not increase greenhouse gas emissions, and will not be affected by a changing climate. There are no opportunities in this decision to reduce emissions or build resilience.        

Consultation

10.  Consultation documents were delivered to five affected residences at numbers 49, 51, 53, 55, and 57 Buick Street.

11.  Four responses were received, all in favour of the proposal.

Legal Considerations

12.  These restrictions are made pursuant to the provisions of the Hutt City Council Traffic Bylaw 2017.

Financial Considerations

13.  These changes can be funded from Council’s 2020/21 road markings budget.

Appendices

No.

Title

Page

1

Appendix 1 Buick Street Proposed No Stopping At All Times Restrictions - Plan

28

    

 

 

 

 

 

Author: Threesa Malki

Traffic Engineer

 

 

 

 

 

 

Reviewed By: Charles Agate

Traffic Engineer - Network Operations

 

 

 

Approved By: Damon Simmons

Traffic Asset Manager

 


Attachment 1

Appendix 1 Buick Street Proposed No Stopping At All Times Restrictions - Plan

 


                                                                                      31                                                02 November 2020

Petone Community Board

09 October 2020

 

 

 

File: (20/1212)

 

 

 

 

Report no: PCB2020/6/228

 

Jackson Street - Proposed No Stopping At All Times Restrictions

 

Purpose of Report

1.    The purpose of this report is to gain the Petone Community Board’s endorsement for the installation of No Stopping At All Times Restrictions (broken yellow lines) on Jackson Street, as shown in Appendix 1 attached to this report.

Recommendations

That the Traffic Subcommittee recommends that Council endorses the installation of a No Stopping At All Times restriction on Jackson Street, as shown in the Appendix 1 attached to this report.

For the reasons that the proposed restrictions would improve accessibility and safety for local residents and promote compliance with the Land Transport (Road User) Rule 2004.

 

Background

2.    Te Ara O Paetutu is a private road that serves as access for 33 private residences (a further 24 residences in the development access directly to Jackson Street).

3.    Council received requests from two residents that recently moved to the development to improve safety and manoeuvrability where the private road exits on to Jackson Street. Broken yellow lines were requested to replace three parking spaces immediately west of the private road exit onto Jackson Street.

4.    The concern expressed is that, when exiting Te Ara O Paetutu onto Jackson Street, the vehicles parked in front of the four units west of the exit obstruct the sight distance available to exiting drivers.

Discussion

5.    The proposal involves the installation of a ‘no stopping’  restriction by way of ‘broken yellow lines’ removing three existing on street parking spaces in front of units no. 435A, 435B, 435C, and 435D Jackson Street. The units in question are shown as numbers 14, 15, 16 and 17 in Appendix 1.

6.    The proposal will reduce the on-street parking stock by three but improve the visibility and manoeuvrability for all residents exiting the development.

Options

7.    The options are to:

(a)   leave the area as it is and accept the current accessibility level of service; or

(b)   install No Stopping At All Times Restrictions (Broken Yellow Lines) as shown in Appendix 1; or

(c)   install No Stopping At All Times Restrictions (Broken Yellow Lines) over some greater or lesser extent.

8.    Officers recommend Option (b) as it would increase safety and accessibility for the residents/visitors and promote compliance with the Land Transport (Road User) Rule 2004.

Climate Change Impact and Considerations

9.    The matters addressed in this report have been considered in accordance with the process set out in Council’s Climate Change Considerations Guide.

10.  The decision will not increase greenhouse gas emissions, and will not be affected by a changing climate. There are no opportunities in this decision to reduce emissions or build resilience.        

Consultation

11.  Consultation documents were delivered to four affected residences at numbers 435A, 435B, 435C, and 435D Jackson Street.

12.  There were no responses received by the Council.

Legal Considerations

13.  These restrictions are made pursuant to the provisions of the Hutt City Council Traffic Bylaw 2017.

Financial Considerations

14.  These changes can be funded from Council’s 2020/21 road markings budget.

Appendices

No.

Title

Page

1

Appendix 1 Jackson Street - Proposed No Stopping At All Times Restrictions - Plan

32

    

 

 

 

 

 

Author: Marian Radu

Senior Traffic Engineer

 

 

 

 

 

 

Reviewed By: Damon Simmons

Traffic Asset Manager

 

 

 

Approved By: John Gloag

Head of Transport

 


Attachment 1

Appendix 1 Jackson Street - Proposed No Stopping At All Times Restrictions - Plan

 


                                                                                      36                                                02 November 2020

Petone Community Board

14 October 2020

 

 

 

File: (20/1232)

 

 

 

 

Report no: PCB2020/6/229

 

Proposed Temporary Road Closures - Hutt News Petone Rotary Fair 2021

 

Purpose of Report

1.    The purpose of this report is to seek the endorsement of the Petone Community Board for the Proposed Temporary Road Closures associated with the annual Hutt News Petone Rotary Fair – 2021.

Recommendations

That the Regulatory Committee recommends that Council, subject to the conditions outlined in the Traffic Impact Report attached as Appendix 1 to the report:

(i)    receives and notes the information;

(ii)   endorses the application made by Petone Rotary to temporarily close the following roads as part of the 2021 Hutt News Petone Rotary Fair, to be held Saturday 20 February 2021 between the hours of 6:00am to 6:00pm, as shown in Appendix 2 attached to the report as follows;

(a)     Jackson Street, Petone
(the section of road between its intersection with Cuba Street to the east, and Victoria Street to the west)

(b)     Buick Street, Petone
(the section of road between Adelaide Street to the south, and Elizabeth Street to the north)

(c)     Elizabeth Street, Petone
(the section of road from its intersection with Jackson Street to a point 50 metres north)

(iii)  endorses the temporary rescinding of all existing parking restrictions within the closure area (as shown in Appendix 2), and the imposition of a ‘No Stopping’ parking restriction between the hours of 6:00am to 6:00pm on Saturday 20th February 2021; and

(iv) endorses the temporary rescinding of all existing parking restrictions  on a section of Victoria (as listed below), and the imposition of a ‘No Stopping’ parking restriction between the hours of 6:00am to 6:00pm on Saturday 20 February 2021;

Victoria Street, Petone
(the section of road from its intersection with Jackson Street to a point 20 metres south)

For the reason that the requested road closures are necessary to accommodate safety for organisers, stall holders and the general public.

 

Background

2.    Council has received an application from Petone Rotary, for approval to hold an event involving road closures as detailed in recommendation (ii) above. Details of the event and the expected impact on traffic are attached as Appendix 1 to the report.

3.    This is an annual event held in February.

4.    At its meeting of 12 August 2008, Council approved a procedure for Council to follow to comply with the Local Government Act 1974 (Schedule 10) provisions for temporary road closures for events.

5.    Processes have been established to implement these procedures, including the required communication and consultation prior to any approval of a closure.

6.    For those events where vehicles remaining on roads are considered to be inconsiderately parked, it is necessary for Council to also pass a resolution that, for the duration of the event, the roads be subject to a ‘No Stopping’ restriction

7.    Council can then erect temporary signage and its Parking Enforcement Officers can attend the event and authorise the removal of any offending vehicles.

8.    This report has been prepared in accordance with the approved procedures.

Discussion

9.    The Council’s Traffic Engineer – Network Operations, acting as Council’s Traffic Engineer, has assessed the proposed closure with regards to its expected impact on traffic. The Traffic Engineer has provided a professional opinion as to whether the resulting impact on traffic is likely to be reasonable or unreasonable.

10.  The proposed closures, if implemented in conjunction with a compliant temporary traffic management plan and in conjunction with an appropriate safety management plan, are not likely to impede vehicle traffic unreasonably.

11.  Any vehicles remaining within the proposed road closures during this event will be a safety concern and therefore temporary No Stopping restrictions are required to enable these vehicles to be removed.

12.  Where existing parking restrictions are in place, these are to be temporarily rescinded to facilitate the temporary No Stopping restrictions.

Options

13.  The Board can:

a.       endorse the proposed temporary closures and associated parking restrictions as presented in the report as is, or

b.       endorse the proposed temporary closures and associated parking restrictions with additional comment that will be presented to the Regulatory Committee to assist in its decision, or

c.       disagree with the proposed temporary closures and associated parking restrictions, and provide comment to be reported to the Regulatory Committee to assist in its decision

14.   Council officers recommend option (a) given that the event is an annual event with a long history within the Petone area.

Climate Change Impact and Considerations

15.  The matters addressed in this report have been considered in accordance with the process set out in Council’s Climate Change Considerations Guide.

16.  The decision will not increase greenhouse gas emissions, and will not be affected by a changing climate. There are no opportunities in this decision to reduce emissions or build resilience.  

Consultation

17.  The public notice advising that the Council is proposing to consider this closure was published in the classifieds section of the Hutt News on Tuesday 22 September 2020 – No correspondence was received.

18.  Due to the extensive consultation required each year it was previously agreed that supporting businesses and residents gave their consent to be granted for a three year period. In an attempt to reduce the annual consultation effort. This is the final event to be covered by the current 3 year period.

Legal Considerations

19.  Approval is required from either Council or the Regulatory Committee to allow for the temporary closure of roads, and for the imposition of temporary No Stopping restrictions. This will ensure that Council is complying with the requirements of the Local Government Act 1974 (Schedule 10) for the temporary closure of roads within its jurisdiction.

Financial Considerations

20.  For community events, the cost of the public notices in The Hutt News is paid from Council budgets. For commercial events, the cost of the public notices is passed onto the appropriate event organiser. This event is a commercial event.

Appendices

No.

Title

Page

1

Appendix 1 - Proposed Temporary Road Closure Impact Report for Hutt News Petone Rotary Fair 2021

37

2

Appendix 2 - Proposed Temporary Road Closure Map for Hutt News Petone Rotary Fair 2021

40

    

 

 

 

 

 

Author: Charles Agate

Traffic Engineer - Network Operations

 

 

 

 

 

 

Reviewed By: Damon Simmons

Traffic Asset Manager

 

 

 

Approved By: John Gloag

Head of Transport

 


Attachment 1

Appendix 1 - Proposed Temporary Road Closure Impact Report for Hutt News Petone Rotary Fair 2021

 


 


 


Attachment 2

Appendix 2 - Proposed Temporary Road Closure Map for Hutt News Petone Rotary Fair 2021

 

 


MEMORANDUM                                                  43                                                02 November 2020

Our Reference          20/1237

TO:                      Chair and Members

Petone Community Board

FROM:                Cyndi Christensen

DATE:                14 October 2020

SUBJECT:           Innovating Streets for People - Jackson Street Project

 

 

Recommendation

That the Board:

 

(i)      notes that the Innovating Streets for People – Jackson Street Project seeks approval for Mr Alex Voutratzis to be the Board’s representative on the Reference Group for the Jackson Street Project;

(ii)     notes that Ms Kaz Yung has offered to be part of the Jackson Street Project team;

(iii)    agrees to appoint Mr Alex Voutratzis as its representative on the Reference Group for the Jackson Street Project; and

(iv)    asks Mr Alex Voutratzis to regularly report back to the Board.

 

Purpose of Memorandum

1.       To seek approval from the Petone Community Board to have representation on the Innovating Streets for People – Jackson Street Project through the Reference Group.

Background

 

2.       Waka Kotahi (New Zealand Transport Agency) has provided Council with innovation funding for two projects, Knights Road and Jackson Street, through their Innovating Streets for People initiative. The funding provides for ‘tactical urbanism’ which can be defined as using temporary improvements to test and trial changes that create safer streets for people and more liveable spaces.

3.       Waka Kotahi provides 90% of the project funding with Council providing only 10% of the funding which is covered by existing Transport budgets. The estimated project costs for Jackson Street is $270,250 and for Knights Road is $558,325. A condition of the funding is that the project is delivered by June 2021 (although it may stay in place for longer).

 

4.       While it is Council that has received the funding, the clear expectation from Waka Kotahi is that projects are community driven and have local participation, engagement and co-design throughout the process.

5.       Council applied for the funding as it provides the financial resource and expert support to meaningfully partner with communities and businesses to make our streets and public spaces safer and more enjoyable to spend time in. Along with the financial resource, the project teams are able to call on support from local and international experts who have delivered projects with similar aims, as well as learning from the other communities and councils that have also been funded in the first round for around 72 projects across New Zealand.

Project Structure

 

6.       The project structure for each project is outlined below in line with expectations from Waka Kotahi:

 

7.       Officers are recommending Alex Voutratzis as a representative on the Reference Group because it is where Alex can add the most value and ensure the Board stays across this project.

Jackson Street Project

 

8.       The aim of the Jackson Street Project is to try out temporary changes to one block of Jackson Street to make it more people-friendly and create space that is more enjoyable to spend time in. Jackson Street was chosen as it presents the opportunity to further support Petone as a retail and entertainment destination and also to enhance the unique experience it currently provides.

 

 

Appendices

There are no appendices for this report.   

 

 

 

 

 

 

Author: Cyndi Christensen

CBD Development Manager

 

 

 

 

 

 

Approved By: John Gloag

Head of Transport

 

 

 

 


MEMORANDUM                                                  46                                                02 November 2020

Our Reference          20/1230

TO:                      Chair and Members

Petone Community Board

FROM:                Debbie Hunter

DATE:                13 October 2020

SUBJECT:           Community Engagement Fund 2020-2021

 

 

Recommendation

That the Board:

(i)    notes that the Community Engagement Fund closed on 14 October 2020 and ten applications had been received;

(ii)   notes that the applications made by Girl Guides New Zealand and Petone Community Patrol have been withdrawn;

(iii)  agrees that the applications were considered according to the merits of the application criteria and priorities of the fund;

(iv) determines the funding to be granted through the Community Engagement Fund 2021-2022; and

(v)  requests the recipients of the Petone Community Engagement fund be invited to attend a Community Board meeting in 2021 to introduce themselves, particularly to the newly elected members and to give feedback on the use of the grants. 

 

Purpose of Memorandum

1.    For the Board to assess the eligible Community Engagement Fund applications.

Background

Community Engagement Fund

2.    Hutt City Council agreed through the 2016/2017 Annual Plan to contribute $48,850 for the Community Board/Community Committee Community Engagement Fund. 

3.    This is for local activities and events that directly benefit the communities concerned.

4.    The fund was advertised through the Hutt News, Elected Members, as well as also through the Council’s online grants system.

5.    This time round organisations were able to make applications through the Council’s website.  

6.    Ten applications were received under the Petone Community Board Community Engagement Fund 2020-2021. 

7.    An application was received from Girl Guides New Zealand, however this application was ineligible under the fund as it was for operational costs.  Girl Guides New Zealand requested that their application be withdrawn.

8.    An application had also been received from Petone Community Patrol, however on 18 October 2020, Petone Community Patrol advised that they had been successful with their funding application under the Hutt Mana Charitable Trust.  Petone Community Patrol therefore requested that their application be withdrawn.

9.    Eight eligible applications received as follows:

No

Organisation

Description

$Request

1

Jackson Street Programme

Costs related to the road closure for the Twilight Santa Parade on Friday 27 November 2020

$2,000

2

Wellington Muthamizh Sangham

 

Purchase of food and hireage of equipment for their Tamil Community Festival (Deepavali Festival) to be held at the Indian Cultural Centre, 2 Udy Street, Petone on 7 November 2020

$3,000

3

Korokoro Community Trust

Printing costs for their 12 page newsletter/magazine delivered to every household in Korokoro

$2,500

4

Nourish Trust

Contribution towards their Xmas food hampers for families in need

$2,000

5

Petone Baptist Church

 

For advertising, consumables and equipment hire for their Christmas in Bethlehem event on 4 December 2020

$3,095

6

Keep Hutt Valley Beautiful Trust

For the purchase of sustainable and safe litter picking equipment, volunteer (hi-viz) and printing of coreflute signage 

$1,439

7

New Zealand Indian Fine Arts Soc

Purchase of audio equipment 

$4,604

8

Grandparents Raising Grandchildren

Hireage of Junglerama, for the GRG Christmas Party to be held on Saturday 12 December 2020

$1,650

 

 

TOTAL REQUEST

$20,288

 

10.  The Board has $6,250.00 available to be allocated.  Any unallocated funds can be used in Round 2 of the Community Engagement Fund.   

11.  Eligible Community Engagement Fund applications presented in this round request a total of $20,288.

 

Appendices

There are no appendices for this Memorandum.    

 

 

 

 

 

 

Author: Debbie Hunter

Community Funding Advisor

 

 

 

 

 

 

Approved By: Melanie Laban

Head of Community Projects and Relationships

 

 

 

 

 

 


MEMORANDUM                                                  48                                                02 November 2020

Our Reference          20/1231

TO:                      Chair and Members

Petone Community Board

FROM:                Kate Glanville

DATE:                13 October 2020

SUBJECT:           2021-2022 Meeting Schedule

 

 

Recommendation

That the Board:

(i)    agrees to the meeting dates for 2021 and 2022 in respect of its own meetings attached as Appendix 2 and 3 to the memorandum;

(ii)   determines the start time for its meetings;

(iii)  determines the venue for its meetings;

(iv) notes that the Chair will set dates for informal meetings of the Board as the need arises; and

(v) delegates authority to the Chief Executive in consultation with the Board Chair to alter the date, time or venue of a meeting, or cancel a meeting, should circumstances require this.

 

Purpose of Memorandum

1.    Attached as Appendix 1 to the memorandum is a copy of the report that was considered by Council at its meeting held on 29 September 2020, along with the interim schedule of meetings adopted by Council. 

2.    It is a timely reminder that members are responsible for collecting the key and unlocking the venue, setting up the room for the meeting and packing up the meeting room following the meeting, if required. The Democracy Advisor is responsible for booking the meeting venue.

Appendices

No.

Title

Page

1

Appendix 1: Hutt City Council Report - Schedule of Meetings for 2021-2022 - 29 September 2020

49

2

Appendix 2: Meeting Schedule 2021

53

3

Appendix 3:Meeting Schedule 2022

55

    

 

 

 

 

 

Author: Kate Glanville

Senior Democracy Advisor

 

 

 

 

 

 

Approved By: Kathryn Stannard

Head of Democratic Services

 

 

 

 

 

 

 


Attachment 1

Appendix 1: Hutt City Council Report - Schedule of Meetings for 2021-2022 - 29 September 2020

 


 


 


 


Attachment 2

Appendix 2: Meeting Schedule 2021

 


 


Attachment 3

Appendix 3:Meeting Schedule 2022

 


 

 


                                                                                      60                                                02 November 2020

Petone Community Board

13 October 2020

 

 

 

File: (20/1229)

 

 

 

 

Report no: PCB2020/6/106

 

Committee Advisor's Report

 

 

 

 

1.    The primary purpose of the report is to update the Board on items of interest.

 

Recommendation

That the Board:

 

(i)        notes and receives the report;

 

(ii)       determines catering requirements for its 2021 meetings;

 

(iii)      determines advertising requirements for its 2021 meeting;

 

(iv)      endorses the request made by Mr Alex Voutratzis and Ms Kaz Yung to attend the Young Elected Members Conference to be held in Lower Hutt on 19-21 November 2020 at a cost of approximately $550 per member;

 

(v)       agrees to cover the registration costs related to (iv) above from its 2020/2021 Training Budget; and

 

(vi)      requests that any members attending the Young Elected Members’ Hui 2020 are required to provide feedback to the Board at its first meeting in 2021.

 

 

Council’s current consultation and community engagement

2.    Heritage Policy Review - the initial stage of Council’s Heritage Policy Review included a survey from 9-26 November 2018 to understand people’s knowledge, appreciate and aspirations for our cultural and heritage resources. Work has restarted on this project.

This can be viewed on the Council website: http://www.huttcity.govt.nz/Your-Council/Have-your-say/Consulting-on/

Council’s Long Term Plan 2021-2031 update

3.     Below are links to the agendas for the Long Term Plan/Annual Plan Subcommittee meetings on 24 September 2020 and 27 October 2020 and a related Council meeting on 27 October 2020:

·           http://infocouncil.huttcity.govt.nz/Open/2020/09/LTPAP_24092020_AGN_2855_AT.PDF

·           http://infocouncil.huttcity.govt.nz/Open/2020/10/LTPAP_27102020_AGN_2856_AT.PDF

·           http://infocouncil.huttcity.govt.nz/Open/2020/10/HCC_27102020_AGN_2863_AT.PDF

Catering

4.    In the previous triennium the Board did not require catering for its meetings. The Board is asked to consider catering requirements for its 2021 meetings.

Advertising Meetings

5.    The Board’s meetings are advertised in the Hutt News and on Council’s website. The cost for this does not come out of the Board’s Miscellaneous Administration Budget.

6.    The Board is asked to consider additional advertising requirements for its 2021 meetings.

Updates from previous Board meeting -

7.    In regards to the Integrated Transport Strategy, Ms Yung asked for information regarding potential Board input and timelines.  The Head of Transport advised the following:

 

The formulation of the Integrated Transport Strategy will include comprehensive consultation and engagement with stakeholders and the community.  This will include the Petone Community Board.  Officers are in the process of procuring consultant assistance for this work-stream and expect the programme of work to take approximately 9 months from the time of consultant appointment.

 

8.    In regard to the Cross Valley Transport Connections project, Mr Roberts asked for a copy of the full Cross Valley Transport Connections business case be provided to the Board, rather than just the summary. The Head of Transport advised the following:

 

It is our intention to make the final Programme Business Case report for the Cross Valley Transport Connections project available to the public once the peer review of three specific elements is complete.  The peer review is a requirement of Waka Kotahi, New Zealand Transport Authority.  The peer review process has taken longer than expected but officers understand the final peer review element is almost complete.

 

9.    In regard to reduced hours at the Moera Library, the Chair asked for an update. Council’s Director Neighbourhoods and Communities advised the following:

“Officers have to look at provision of services across the city post the COVID lock-down.  Moera Library  is often one of the first places looked at as it is lower impact – residents are still less then 2km away from the biggest library collection in the city at the War Memorial Library.  The Head of Libraries is always trying to find ways to maintain service levels wherever possible.”

Training/Hui Requests

 

10.  The Young Elected Members’ Hui is being held at the Lower Hutt Events Centre on 19-21 November 2020.    Registration is $550 + GST.  To be eligible to attend, the current elected member needs to be under the age of 40.

11.  Community Board members, Alex Voutratzis and Kaz Yung have both expressed interest in attending the hui and requested the cost be covered through the Petone Community Board’s Training Budget 2020/2021. 

12.  The Board is asked to endorse the attendance of Mr Voutratzis and Ms Yung and cover any costs related to registration. 

13.  Any members attending the conference will be required to provide feedback to the Board at its first meeting in 2021.

2020/2021 Miscellaneous Administration and Training Budgets

 

14.  The Board is allocated $8,000 per annum, comprised of

 

-       Miscellaneous Administration                               $5,000

-       Training                                                                  $3,000

 

15.     The following is the Board’s expenditure as at 16 October 2020:

 

Miscellaneous Administration

Training

Balance

$5,000.00

$3,000.00

Expenditure

           

 

 

$2,421.88

$0.00

Balance remaining

$2,578.12

$3,000.00

 

 

Appendices

No.

Title

Page

1

Petone Community Board Actual Expenditure 2020 21

61

    

 

 

 

 

 

 

Author: Kate Glanville

Senior Democracy Advisor

 

 

 

 

 

 

Approved By: Kathryn Stannard

Head of Democratic Services

 

 

 

 

 

 

 

 


Attachment 1

Petone Community Board Actual Expenditure 2020 21

 


                                                                                      62                                                02 November 2020

Petone Community Board

16 October 2020

 

 

 

File: (20/1256)

 

 

 

 

Report no: PCB2020/6/107

 

Chairperson's Report

 

 

 

 

       

Recommendation

That the Board notes and receives the report.

 

 

 

 

Appendices

No.

Title

Page

1

Chairperson's report - November 2020

63

    

 

 

 

 

 

 

 

Author: Pam Hanna

Chair, Petone Community Board

 

 

 


Attachment 1

Chairperson's report - November 2020

 


 


 



[1] This excludes sites that are considered high profile, significant on a city-wide basis due to their size and location, or where the site crosses ward or community boundaries.

[2] The Operational Guide for Urban Forest Plan is available from Council’s Parks and Recreation Division.