UNCONFIRMED MINUTES                                                                       2                                          9 November 2020

HUTT CITY COUNCIL

 

Northern Community Funding Panel

 

Minutes of a meeting held in the Ricoh Sports Centre, 237 Taita Drive, Lower Hutt on

 Monday 9 November 2020 commencing at 7.00pm

 

 

PRESENT:

Mr D Gillespie (Chair)

 

Ms J Granville

Ms B Hay

 

Ms T Johnston

Cr N Shaw

 

Cr L Sutton

 

 

APOLOGIES:                  Ms K (Mid) Thomas-Savelio

 

IN ATTENDANCE:       Ms D Hunter, Community Funding Advisor and Community Contracts

 

PUBLIC BUSINESS

 

 

1.       APOLOGIES 

          Resolved:      (Mr Gillespie/Ms Johnston)                   Minute No. NCFP20601

“That the apology received from Ms Thomas-Savelio be accepted and leave of absence be granted.”

2.       PUBLIC COMMENT

There was no public comment.      

3.       CONFLICT OF INTEREST DECLARATIONS          

          Ms Granville and Ms Johnston declared conflicts of interest in relation to Item 4) (vii) and took no part in discussion or voting on the matter.

          Ms Hay declared a conflict of interest in relation to Item 4) (v) and took no part in discussion or voting on the matter.

4.       Ms Leigh Sutton declared a conflict of interest in relation to Item 4) – Community Engagement Fund - application from Rotary Club of Hutt River Inc and took no part in discussions or voting on the matter.4.

Community Engagement Fund 2020-2021 (20/1288)

Memorandum dated 21 October 2020 by the Community Advisor Funding and Community Contracts

 

Ms Granville and Ms Johnston declared conflicts of interest in relation to part (vii) below and took no part in discussion or voting on the matter.

Ms Hay declared a conflict of interest in relation to part (v) below and took no part in discussion or voting on the matter.

The Community Advisor Funding and Community Contracts elaborated on the report.

 

Resolved:  (Mr Gillespie/Cr Shaw)                                     Minute No. NCFP 20602

“That the Panel:

(i)      notes that the Community Engagement Fund closed on 14 October 2020 and 13 applications had been received;

(ii)     agrees that the applications were considered according to the merits of the application criteria and priorities of the fund;

(iii)    approves the application from Taiohi Moreahu for $500.00 towards the purchase of equipment/appliances (excluding a TV) to enable them to host and for usage at Te Rito;

(iv)    approves the application from the Rotary Club of Hutt River Valley Inc for $1,000.00 towards costs associated to the Stokes Valley Xmas Parade 2020;

(v)     approves the application from Arohanui Strings – Sistema Hutt Valley for $500.00 towards printing, advertising, string maintenance, kai and venue costs associated to the April 2021 Holiday Programme;

(vi)    approves the application from Hutt Union Community Health Service for $500.00 towards the purchase of exercycle equipment to encourage fitness and healthy eating/living, subject to the remainder of the funds being sourced by the end of February 2021;

(vii)   approves the application from Pomare Taita Community Trust for $1,250.00 towards the purchase of food for the Christmas N Da Hood 2020 event;

(viii)  approves the application from Samoan Methodist Church Taita Parish for $500.00 towards venue costs of Fraser Park for the 2020 Samoan Kilikiti Cricket Tournament;

(ix)    approves the application from Pomare Taita Community Trust for $1,250.00 towards the purchase of food for the Tumeke Taita March 2021 event;

(x)     declines the application from Samoan Methodist Church Taita as the request was considered low priority by the Panel;

(xi)    declines the application from Theophilus Church of Christ as the request was considered low priority by the Panel;

(xii)   declines the application from Nexgen Trust as the request was considered low priority by the Panel;

(xiii)  declines the application from Nourish Trust as the request was considered low priority by the Panel;

(xiv)  declines the application from Man Up and Legacy Stokes Valley as the request was considered low priority by the Panel;

(xv)   declines the application from Lower Hutt Citizens Advice Bureau as the request was considered low priority by the Panel; and

(xvi)  agrees that any unallocated funds will be used in a second round of the Community Engagement Fund in 2021.”

 

5.

2021-2022 Meeting Schedule (20/1294)

Memorandum dated 21 October 2020 by the Senior Democracy Advisor

 

The Community Advisor Funding and Community Contracts elaborated on the report.

 

Resolved:  (Mr Gillespie/Ms Granville)                              Minute No. NCFP 20603

“That the Panel:

(i)    notes the meeting dates for 2021 and 2022 in respect of its own meetings attached as Appendix 2 and 3 to the memorandum;

(ii)   agrees that the start time for its meetings will be 6.30pm;

(iii)  agrees that the venue for its meetings will be Ricoh Sports Centre, 237 Taita Drive, Lower Hutt;

(iv)  notes that the Chair will set dates for informal meetings of the Panel as the need arises; and

(v)   delegates authority to the Chief Executive in consultation with the Community Funding Panel Chair to alter the date, time or venue of a meeting, or cancel a meeting, should circumstances require this.”

6.       QUESTIONS   

          There were no questions.

 

There being no further business the Chair declared the meeting closed at 7.18 pm.

 

 

 

 

 

D Gillespie

CHAIR

 

 

 

 

 

 

CONFIRMED as a true and correct record

Dated this 21st day of June 2021