UNCONFIRMED MINUTES                                                                       2                                          4 November 2020

HUTT CITY COUNCIL

 

Eastern Community Funding Panel

 

Minutes of a meeting held in the Naenae Bowling Club, 25 Vogel Street, Naenae on

 Wednesday 4 November 2020 commencing at 7.00pm

 

 

PRESENT:

Ms C Fagan

Mr D Howard (Chair)

 

Ms L Pa’u

Mr L Qin

 

Cr A Mitchell

Cr S Rasheed

 

APOLOGIES:                Mr N Woods.

 

IN ATTENDANCE:      Ms J Araiti, Senior Community Facilitator

                                        Ms D Hunter, Community Funding Advisor and Community Contracts

 

 

PUBLIC BUSINESS

 

 

          APPOINTMENT OF CHAIR                                                           

          RESOLVED:  (Cr Mitchell/Cr Rasheed)                                  Minute No. ECP20601

          “That Mr D Howard be appointed as Chair for the meeting of the Eastern Community Funding Panel held on 4 November 2020.”

1.       APOLOGIES 

RESOLVED: (Mr Howard/Cr Rasheed)                                Minute No. ECP20602

“That the apology received from Mr N Woods be accepted and leave of absence be granted.”

2.       PUBLIC COMMENT

Comments are recorded under the item to which they relate.      

3.       CONFLICT OF INTEREST DECLARATIONS          

          Cr Mitchell declared a conflict of interest in relation to item 4 (iv) and took no part in discussion or voting on the matter.

4.

Community Engagement Fund 2020-2021 (20/1289)

Memorandum dated 21 October 2020 by the Community Funding Advisor

 

Speaking under public comment, Mrs Vina Cullum, repersenting Hutt Valley Hearing Association elaborated on the funding request for the cost of catering for the 2020 Christmas Party. 

In response to questions from members, Mrs Cullum confirmed that the Christmas Party was for its current members and that this was the first time the association had applied to the fund.

Speaking under public comment, Mrs Catherine Povey, representing Naenae Boxing Academy elaborated on the funding request for the purchase of heatpumps for the Naenae Boxing Academy.   

Speaking under public comment, Mrs Catherine Povey, representing Naenae Boxing Academy elaborated on the funding request for the purchase of a replacement heatpump for the Naenae Boxing Academy.  

Speaking under public comment, Mrs Vaioleti Lui and Mrs Melehete Perez, representing Nukunonu Tokelau Wellington Society elaborated on the funding request for costs associated to the Tokelau Island Cricket tournament event to be held at Naenae Park between 4-8 January 2021.  

In response to a question from a member, Ms Lui confirmed that the purpose of the event was to encourage cultural village linkages, family participation and a fun-filled sports activity to be enjoyed during the Christmas holidays.

Speaking under public comment, Mr Archie Kerr, representing the Naenae Menz Shed elaborated on the funding request for the purchase of a container primarily to be used for the storage of wood.

In response to a question from a member, Mr Kerr confirmed that he had already sought advice and approval from the Council officer responsible for Mildenhall Park, Naenae.

Speaking under public comment, Mrs Gabrielle Ralph and Mrs Claire Turner, representing Nourish Trust elaborated on the funding request to provide food hampers to families within the Eastern area.

In response to a question from a member, Mrs Turner advised that each year the Nourish Trust connected with schools within the Hutt Valley area to see whether there were families in need of a food hamper.  She confirmed there had been an increase in requests in 2020 for the Hutt Valley.

Mr Mitchell declared a conflict of interest in relation to the Naenae Menz Shed application and took no part in discussion or voting on the matter.

 

 

Resolved:  (Mr Howard/Mr Qin)                                       Minute No. ECFP 20603

“That the Panel:

(i)    notes that the Community Engagement Fund closed on 14 October 2020 and five applications had been received;

(ii)   agrees that the applications were considered according to the merits of the application criteria and priorities of the fund;

(iii)  determines the funding to be granted through the Eastern Community Engagement Fund 2021-2022;

(iv)  approves the application from Naenae Menz Shed for $1,000.00 towards the purchase of an outside storage container;

(v)   approves the application from Nukumonu Tokelau Society Wellington for $1,400.00 towards venue and equipment hireage costs for the 2020 Tokelau Island Cricket Annual Village Sports event;

(vi)  approves the application from Nourish Trust for $1,000 for the purchase of food for the Xmas Hamper boxes specifically for the Eastern Ward schools;

(vii) approves the application from The Hearing Association Hutt Valley Branch Inc for $1,260.00 towards the catering costs for the 2020 members Christmas Party; and

(viii)declines the application from the Naenae Boxing Academy as the request was considered low priority by the Panel.”

6.

2021-2022 Meeting Schedule (20/1302)

Memorandum dated 22 October 2020 by the Senior Democracy Advisor

 

The Community Advisor Funding and Community Contracts elaborated on the report.

 

Resolved: (Mr Howard/Ms Pa'u)                                       Minute No. ECFP 20604

“That the Panel:

(i)    notes the meeting dates for 2021 and 2022 in respect of its own meetings attached as Appendix 2 and 3 to the memorandum;

(ii)   agrees that the start time for its meetings will be 6.30pm;

(iii)  agrees the venue for its formal meetings will be Naenae Bowling Club, 25 Vogel Street, Naenae;

(iv)  notes that the Chair will set dates for informal meetings of the Panel as the need arises; and

(v)   delegates authority to the Chief Executive in consultation with the Community Funding Panel Chair to alter the date, time or venue of a meeting, or cancel a meeting, should circumstances require this.”

7.       QUESTIONS   

          There were no questions.

 

 

 

 

 

There being no further business the Chair declared the meeting closed at 8.38 pm.

 

 

 

 

 

 

 

 

D Howard

CHAIR

 

 

 

 

 

 

 

CONFIRMED as a true and correct record

Dated this 22nd day of June 2021