HuttCity_TeAwaKairangi_BLACK_AGENDA_COVER

 

 

Eastbourne Community Board

 

 

27 October 2020

 

 

 

Order Paper for the meeting to be held in the

East Harbour Women's Clubrooms, 145 Muritai Road, Eastbourne,

on:

 

 

 

 

 

Tuesday 3 November 2020 commencing at 7.15pm

 

 

 

 

 

 

Membership

 

Virginia Horrocks (Chair)

Murray Gibbons

Belinda Moss (Deputy Chair)

Bruce Spedding

Frank Vickers

 

Deputy Mayor Tui Lewis

 

 

 

 

 

 

 

 

 

 

 

For the dates and times of Council Meetings please visit www.huttcity.govt.nz

 

 


  

HuttCity_TeAwaKairangi_SCREEN_MEDRES
 


community boards – functions and delegations 

This document records the delegation of Council functions, responsibilities, duties, and powers to Community Boards. 

The Community Boards have been established under section 49 of the Local Government Act 2002 to represent, and act as an advocate for, the interests of their community. 

The delegations are expressed in general terms.  The delegations shall be exercised with proper regard for the Council’s strategic direction, policies, plans, Standing Orders and its interpretation of its statutory obligations.  The delegations are to be read together with the following propositions.

These delegations are based on the following principles:

·                Issues relevant to a specific community should be decided as closely as possible to that community.  Where an issue has broader implications, i.e. any effects of the decision cross the board boundary, the matter will be decided by Council after seeking a recommendation from the relevant Community Board. This includes any decisions that have strategic importance to the city as a whole, and those that will impact on or create consequences for other parts of the city or the city as a whole. An assessment of issues that fall into this category will be made as part of the corporate agenda process for each meeting cycle. Any uncertainties over interpretation will be referred to the Mayor and Chief Executive to determine in consultation with the relevant Standing Committee and Board Chair;

·                Efficient decision-making should be paramount;

·                Conflicts of interest should be avoided and risks minimised;

·                To ensure processes are free from bias and pre-determination Community Boards should not adjudicate on issues on which they have advocated or wish to advocate to Council;

·                Community Boards should proactively and constructively engage with residents, Residents’ Associations and local community groups on local matters that affect the community they represent, raise with Council issues raised with them by their community, and advocate on behalf of their community.

These delegations:

(a)        recognise that the role of Council is to look after the affairs of the city as a whole, and the role of a Community Board is to represent the interests of its community.

(b)        do not delegate any function, duty or power which a statute (for example section 53(3) and clause 32(1) of Schedule 7 of the Local Government Act 2002) prohibits from being delegated;

(c)        are subject to and do not affect any delegation which the Council has already made or subsequently makes to any other committee, Council officer or other member of staff;

(d)       are subject to any other statutory requirements that may apply to a particular delegation;

(e)        are subject to any notice issued by the Council, from time to time, to a Community Board that a particular issue must be referred to Council for decision;

(f)         reflect that decisions with significant financial implications should be made by Council (or a committee with delegated authority);

(g)        promote centralisation of those functions where the appropriate expertise must be ensured; and

(h)       reflect that all statutory and legal requirements must be met.

DELEGATIONS

Engage informally with Council through:

·             Council Briefings - Community Board members are invited to attend all Council Briefings unless the topic is for Council members only and outlined as such on the invitation.

·             Quarterly meetings of the Community Board Chairs with the Mayor and Chief Executive to consider the effectiveness of community representation and the accompanying support mechanisms.

·             Corporate Leadership Team contact, with one senior officer assigned as the contact person to attend each Community Board meeting and provide liaison with Council.

·             Elected Member Support – Democratic Services hopes to establish a position that will provide seamless liaison between Council, staff and Community Boards.

·             Corporate agenda process for each meeting cycle, providing information on the Council’s work programme for the year broken down by cycle.

Provide their local community’s input, through preparing reports or submissions, on:

·             Council’s Long Term Plan and/or Annual Plan.

·             Council’s policies, programmes (including the District Roading Programme) and bylaws.

·             Changes or variations to the District Plan.

·             Resource management issues which it believes are relevant to its local community, through advocacy.

·             The disposal or acquisition of significant assets.

·             Road safety including road safety education within its area.

·             The review of Local Community Plans as required.

·             Any other issues a Board believes is relevant to its local area.

Reports may be prepared by the Board and presented to Council Committees, along with an officer’s recommendation, for consideration.

Any submissions lodged by a Board require formal endorsement by way of resolution.

Standing Order 21.16, Community Board and Youth Council Participation in Meetings of Council and Standing Committees, makes provision for the Chair of a Community Board (or their representative as advised by the Chair prior to the meeting) to participate in discussion on any matters which are of interest to a particular ward area at meetings of the Standing Committees of Council, but there are no voting rights or rights to move or second motions. The rules of debate applicable to members of the Council apply to the Community Board representative. Notification of the intention to exercise speaking rights and identification of the relevant agenda item are to be provided to the Chair prior to the meeting. In exceptional circumstances Board representatives may be invited to participate on specific subjects at meetings of the full Council, at the discretion of the Council Chair.

 

Co-ordinate with Council staff:

·             Local community consultation on city-wide issues on which the Council has called for consultation.

Provide input to officers on:

·             Roadworks, water supply, sewerage, stormwater drainage, waste management and traffic management for its local area.

·             Parks and reserves and associated public facilities, recreational facilities and community activities within its local area.

Develop:

·             Community Response Plans in close consultation with the Wellington Region Emergency Management Office, emergency organisations, the community, residents’ associations, other community groups, and local businesses, for review on an annual basis.

Promote:

·             Recreational facilities and opportunities in its area with a view to ensuring maximum usage.

·             Arts and crafts in its area.

Grant:

·             Local community awards.

Appoint:

·             A liaison member or, where appropriate, representatives to ad hoc bodies, which are involved in community activities within the Board’s area, on which a community representative is sought.

·             Portfolio holders who will have responsibility for reporting back to the Board on the topics assigned.

 

 

Endorse:

·         Amendments to the Eastbourne Community Trust Deed (Eastbourne Community Board only).

Decide:

In the Community Board’s area:

·             Naming new roads and alterations to street names.

·             Official naming of parks, reserves and sports grounds within the provisions of Council’s Naming Policy. Note [1]

·             Removal and/or planting of street trees within the provisions of Council’s Operational Guide for Urban Forest Plan where a dispute arises that cannot be resolved at officer level.  Note [2]

·             The granting of leases and licences in terms of Council policy to voluntary organisations for Council owned properties in their local area, for example, halls, but not including the granting of leases and licences to community houses and centres.

·             The granting of rights-of-way and other easements over local purpose reserves and granting of leases or licences on local purpose reserves.

·             The granting of leases and licences for new activities in terms of Council policy to community and commercial organisations over recreation reserves subject to the provisions of the Reserves Act 1977 and land managed as reserve subject to the provisions of the Local Government 2002, in their local area.  (Note: renewal of existing leases and licences will be reported once a year to the appropriate Council Committee).

·             The allocation of funding from the Community Engagement Fund in accordance with Council’s adopted guidelines (attached as Appendix 1).

·             Expenditure of funds allocated by the Council to the Board from the Miscellaneous Budget to cover expenditure associated with the activities of the Board.  The Chair to approve expenditure, in consultation with the Board, and forward appropriate documentation to the Committee Advisor for authorisation.  Boards must not exceed their annual expenditure from the Miscellaneous Budget.

·             The allocation of funding for the training and development of Community Board members, including formal training courses, attendance at seminars or attendance at relevant conferences.

 

 

Resource Management Hearings:

·             Each Community Board may have one suitably trained member available for selection to sit on the Hearings Subcommittee for notified resource consent applications. This will require the member to hold current certification under the Making Good Decisions Training, Assessment and Certification Programme for RMA Decision-Makers. No Board member shall be eligible for selection if the Board has made a submission on the matter to be decided.

NOTE: The Ministry for the Environment advocates that Councils offer specialist RMA training in areas of law which are difficult to grasp or where mistakes are commonly made. This is to complement the Good Decision Making RMA training that they run (which is an overview and basic summary of decision making, rather than an in-depth training in specific areas of the RMA). Therefore in order to facilitate this, the RMA training run for elected members who wish to be hearings commissioners is mandatory.

Reasons for the importance of the training:

§  Hearings commissioners are kept abreast of developments in the legislation.

§  Legal and technical errors that have been made previously are avoided (many of which have resulted in Environment Court action which is costly, time consuming and often creates unrealistic expectations for the community).

§  The reputation of Council as good and fair decision makers or judges (rather than legislators) is upheld.

 

Consider and make recommendations to Council on:

·             Particular issues notified from time to time by Council to the Community Board, including roading issues within the Community Board’s area.

·             Roading issues considered by the Mayor and Chief Executive to be strategic due to their significance on a city-wide basis, including links to the State Highway, or where their effects cross ward or community boundaries.

·             Parks, reserves and sports ground naming for sites that have a high profile, city-wide importance due to their size and location and/or cross ward or community boundaries.

·             Representatives to any Council committee, subcommittee, subordinate decision-making body, working group, or ad hoc group on which a Community Board representative is required by Council.

·             The setting, amending or revoking of speed limits in accordance with the Hutt City Council Speed Limits Bylaw 2015, including the hearing of any submissions.


 

appendix 1 – community engagement fund

criteria

The fund is for local activities and events that directly benefit the local community. 

 

To be eligible for funding the organisation must be a charitable trust or an incorporated society and the activity must take place within the Hutt. 

 

Each of the city’s seven wards receive funding according to the number of residents within its boundaries. For each resident there is an allocation of 40 cents. 

The ward allocations are listed below:

Ward

Amount

Eastbourne

$2,366

Petone

$6,250

Wainuiomata

$8,607

Central

$9,320

Eastern

$8,461

Northern

$7,644

Western

$6,201

Applications must support the Local Community Plan, if there is one, and also core Council business as identified in the Long Term Plan.

Decisions

Each Community Board decides the funding applications within its area. Boards are free to distribute their funding in a single large allocation or spread it over a number of smaller ones.

What can be funded

·         purchase of office equipment

·         food and catering costs

·         community festivals

·         youth group events and projects run by the elderly or citizens associations

·         art projects that are not part of the core curriculum

·         advertising, promotion costs

What won’t be funded

Activities that:

·         promote an organisation’s religious, ethical, commercial or political views

·         involve buying land or buildings or carrying out maintenance on buildings 

·         duplicate services that are already covered by Council or by government agencies eg, health or education providers

·         have already begun or have already finished

·         involve the redistribution of funds to others at the applicant’s discretion

·         involve fundraising or legal costs

·         involve capital investments or trust funds

·         go towards prize money

·         are operational costs eg, salaries, wages, rent, power

Funding rules

Successful applicants must:

·         use funds only for the approved purpose and in accordance with any terms and conditions set by Council

·         use funds by June 30 of the following year

·         let Council’s funding officer know immediately if any difficulty or potential difficulty arises that may compromise the service or project

·         lay a complaint with Police if any funds are stolen or misappropriated, and then notify Council

·         allow Council to audit the use of the funds should it wish to do so

·         recognise Council’s  support in all publicity material, annual reports and similar publications

·         complete an Accountability Report no later than six weeks after completing the project. This should outline how the funds were used and how the community benefited

·         make a presentation to the funding group showing how the event met its objectives.

Council’s Community Funding Advisor is available to support and assist community groups when making applications through the Council’s online grants system.


EASTBOURNE

A STATEMENT OF BASIC PRINCIPLES

The Eastbourne Community Board, representing the people of Eastbourne;

Recognises that we are part of a community living in a unique environment,

 

Believes that we have been entrusted with the care of an environment which is a major asset of the Wellington region,

 

Desires to conserve and enhance this asset for the  enjoyment  of  future generations of residents and visitors, and therefore;

 

Acknowledges and promotes the key characteristics of Eastbourne and the Bays as:

1.    A community situated on the coast of Wellington harbour, bounded by the sea on the one side and on the other by bush-clad hills;

2.    A community comprising a string of smaller communities, with residential areas of low-rise, low-density housing, interspersed with many trees;

3.    A community in which the citizens care and respect each other’s differences and right to quiet enjoyment of their surroundings;

4.    A community where industry and commerce have developed without detriment to the natural environment;

5.    A community where the arts are valued and where participation in theatre, painting, pottery, music, gardening and sports is actively fostered and encouraged ;

6.    A community concerned for the welfare of the young and the old where the elderly may retire in dignity, where families have access to facilities to raise their children in an environment which promotes safety and well-being;

7.    A community which values and encourages preservation of its heritage and history.

 

Further:

It is our stated intent that the recognition of these principles and acceptance of the key characteristics will underlie the activities which we as a community and board undertake, and that they will provide the criteria against which, and within which, any district plans, strategic plans or developmental or organisational initiatives may be assessed.

 

    


 

HUTT CITY COUNCIL

 

Eastbourne Community Board

 

Meeting to be held in the East Harbour Women's Clubrooms, 145 Muritai Road, Eastbourne on

 Tuesday 3 November 2020 commencing at 7.15pm.

 

ORDER PAPER

 

Public Business

 

1.       APOLOGIES 

2.       The Eastbourne Awards (20/1287)

The Eastbourne Awards presented by Mayor Campbell Barry.

 

The following recipients have been selected for the Eastbourne Awards:

 

· Jan Heine – for many decades of caring for Eastbourne’s beach and bush environment;

 

· George Tuffin – for leading the Eastbourne-Bays Community Trust for forty-six years and his service to many other Eastbourne community organisations as chair, treasurer, auditor, manager and volunteer;

 

· Don Long – for enriching our lives by showing us the fascinating and colourful history of Eastbourne; and

 

· Ali Carew - for many years of editing, writing, collecting and sharing the stories of New Zealand and Eastbourne, to help us better understand our past and imagine better futures.

3.       PUBLIC COMMENT

Generally up to 30 minutes is set aside for public comment (three minutes per speaker). Speakers may be asked questions on the matters they raise.

4.       Mayor's Address (20/1259)

5.       Presentations

a)      Presentations by Te Āti Awa (20/1222)

Verbal presentation by a representative of Te Āti Awa

b)      Presentation by Local Councillor from Greater Wellington Regional Council. (20/590)

Verbal presentation by Local Councillor from Greater Wellington Regional Council and Ms Jo Greeman, Park Ranger

6.       CONFLICT OF INTEREST DECLARATIONS 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

7.       Minutes

Meeting minutes Eastbourne Community Board, 25 August 2020                     13  

8.       Reports referred for Board input before being considered by Subcommittee AND COMMITTEE of Council

a)      Eastbourne and Days Bay - Proposed P180 Electric Vehicle Parking Restrictions (20/1144)

Report No. ECB2020/6/221 by the Traffic Engineer                                 26

b)      Williams Park Management Plan- Process and Engagement Strategy (20/1193)

Report No. ECB2020/6/222 by the Parks, Reserves and Recreation Planner            40 

9.       Community Engagement Fund 2020-2021 (20/1243)

Memorandum dated 15 October 2020 by the Community Advisor Funding and Community Contracts                                                                                                                53

10.     2021-2022 Meeting Schedules (20/1192)

Memorandum dated 5 October 2020 by the Democracy Advisor                      55

11.     Committee Advisor's Report (20/1194)

Report No. ECB2020/6/103 by the Democracy Advisor                                   64

12.     Chair's Report (20/1188)

Report No. ECB2020/6/104 by the Chairperson                                                67  

13.     Reports from representatives on local organisations

a)      Okiwi Trust (20/1182)

Verbal update from the Chair

b)      Eastbourne Youth Workers Trust (20/1183)

Verbal update from Mr Bruce Spedding

c)       Community Emergency Response Group (20/1184)

Verbal update from the Chair and Mr Bruce Speeding

d)      Eastbourne and Bays Community Trust (20/1185)

Verbal update by Mr Murray Gibbons

e)      Vibrant Village (20/1186)

Verbal update by Mr Murray Gibbons

f)       MIRO (20/1265)

Verbal update from Mr Frank Vickers

14.     QUESTIONS

With reference to section 32 of Standing Orders, before putting a question a member shall endeavour to obtain the information. Questions shall be concise and in writing and handed to the Chair prior to the commencement of the meeting.   

 

 

 

 

 

Toi Lealofi

DEMOCRACY ADVISOR

 

           


                                                                      13                                            25 August 2020

HUTT CITY COUNCIL

 

Eastbourne Community Board

 

Minutes of a meeting held in the East Harbour Women's Clubrooms, 145 Muritai Road, Eastbourne on

 Tuesday 25 August 2020 commencing at 7.15pm

 

 

         PRESENT:

Ms V Horrocks (Chair)

Mr M Gibbons (Deputy Chair)

 

Ms B Moss

Mr B Spedding

 

Mr F Vickers

 

 

Deputy Mayor T Lewis

 

                                          

APOLOGIES:                  There were no apologies.

 

IN ATTENDANCE:        Mayor C Barry

                                           Ms A Welanyk, Director Transformation and Resources

                                           Mr D Simmons, Traffic Asset Manager

                                           Ms T Malki, Traffic Engineer

                                           Ms H Clegg, Minute Taker

 

 

PUBLIC BUSINESS

 

1.       APOLOGIES
 

There were no apologies.

2.       PUBLIC COMMENT

Comments are recorded under the item to which they relate.

 

Ms Dianne Cheyne thanked the Board for their diligence and hard work in assisting to get the Shared Path project to the shovel ready stage, and for the new tennis nets on the asphalt Days Bay tennis courts.

 

The Chair noted a net post on the grass courts had fallen over and would alert officers.

 

Ms Allison Gandy, representing the Point Howard Residents Association advised at the recent Annual General Meeting, residents had voted to proceed with requesting that Council reduce the speed limit of the Point Howard hill roads from 50km/hr to 30km/hr for safety reasons.  She requested the Board’s support.

In response to questions from a member, Ms Gandy advised she had not yet approached Council.  She was looking to gain as much local support as possible first, through local mail drops and an article in the Eastbourne Herald.

 

The Traffic Asset Manager agreed to contact Ms Gandy to advise her on Council process. 

 

Ms Gandy thanked the Board for their donation to the community garden, and advised the raised beds had been constructed, fruit trees planted, and the soil for the gardens was being delivered shortly.

 

3.

Mayor's Address

Mayor Barry thanked the Board for its leadership during the uncertain Covid-19 situation.  He advised of several shovel ready projects which the Hutt Valley had received approval, including $15M for the Eastern Bays Shared Path and $27M for the Naenae Pool.  He added that the logistics were being worked out, to allow for all projects to proceed.  In regard to the Shared Path project, he thanked the Chair for her persistence in getting the project to the current stage, and advised the Covid-19 situation had delayed the resource consent process.  He added that it remained Council’s intention to begin construction by July 2021.  The Director Transformation and Resources advised that there were many stakeholders in the process, and that it was the officers intention to continue negotiations and talks with all parties in the hop that a consensus could be reached.

Mayor Barry advised Council had retained its AA Credit Rating, with positive feedback received concerning a more transparent Annual Plan process.  He reported that at the recent Local Government New Zealand Annual General Meeting, a remit was passed advocating that central government allow local authorities to be able to put a moratorium on the taking and/or using of water for water bottling operations.  He encouraged the Board to become involved in the Integrated Transport Plan and the Cross Valley Transport Connections (CVTC) project processes.  He advised work was almost finalised on a webpage for the latter project, to ensure the public had access to the most up to date information. 

 

Mayor Barry advised a Climate Change Working Group had been established with
Cr Briggs as Chair, and that Deputy Mayor Lewis was Chair of the Community and Environment Committee.  He added that currently, recommendations for items for inclusion in the draft Long Term Plan were being developed, along with a co-designed community process for establishing how to reduce carbon emissions to zero by 2050.  He further advised that over 400 submissions had been received on the Recycling and Rubbish consultation process.  He noted that apartment blocks, people with disabilities and households with difficult access were some of the issues officers were currently investigating.

Mayor Barry offered his congratulations to Ms Moss on her gaining her Making Good Decisions Resource Management certification.  The Chair added the Board’s congratulations and noted her appreciation for Council’s forethought in providing the opportunity for local community representatives to be trained as Resource Consent Commissioners. 

In response to a request from a member for drinking and fish cleaning fountains to be installed on the restored Days Bay wharf, Mayor Barry agreed to take the request back to the appropriate officer.  The Chair advised any designs for any structures on the wharf would undergo a public consultation process.

 

4.

Presentation by Local Councillor from Greater Wellington Regional Council

Cr Lamason from Greater Wellington Regional Council (GWRC) advised she was meeting with officers tomorrow concerning the Shared Path and would report back to the Chair on the latest information.

Cr Lamason agreed with Mayor Barry’s comments concerning the water bottling moratorium, adding that the government had already committed to reviewing the Resource Management Act.

Cr Lamason advised that wearing of masks on all public transport would be mandatory from Monday 7 September and that officers were currently working on the logistics and communication of this requirement.

Cr Lamason agreed to follow-up on the suggestion that a free mask pattern be made available on the GWRC website.

In response to a suggestion from a member, Cr Lamason agreed to investigate whether snapper cards could be used as contact tracers.

Cr Lamason advised that public consultation for the Draft Parks Network Plan (Draft PNP) was due to close on 23 October and encouraged the Board to submit, with all documentation available online.  She added that the Draft PNP consisted of one document, with sections for each regional park. 

5.       CONFLICT OF INTEREST DECLARATIONS  

          There were no conflict of interest declarations.

6.       Minutes

Members noted that there was a spelling mistake in resolution (ii) of Item 13:  “moral” should be “morale”.

Resolved:    (Ms Horrocks/Ms Moss)                                  Minute No. ECB 20501

 “That the minutes of the meeting of the Eastbourne Community Board held on Tuesday, 23 June 2020, with the above change, be confirmed as a true and correct record, subject to amending the wording of Item 13, resolution (ii) to read “morale”.”

 


 

7.       Report referred for Board input before being considered by Subcommittee of Council

 

 

Muritai Road - Proposed P15 Parking Restrictions (20/829)

Report No. ECB2020/5/161 by the Traffic Engineer

 

 

 

In response to a questions from the Chair, Ms Libby George from the Eastbourne Kindergarten advised that currently it was difficult for parents and caregivers to access the kindergarten at drop-off and pickup times.  She highlighted that most kindergartens in the city had P15 restricted parking immediately in front of them.  She confirmed there had been no accidents, and that the proposal was required for ease of access and safety reasons.

The Traffic Engineer elaborated on the report.  He explained that originally the kindergarten had requested the P15 restriction be applied to school hours, however had agreed with the officer recommendation to only apply to drop off and pick up times. 

 

 

 

Resolved:     (Ms Horrocks/Mr Spedding)                Minute No. ECB 20502

“That the Board endorses the recommendations contained in the report.”

 

8.

Election of the Deputy Chair (20/874)

Memorandum dated 10 August 2020 by the Committee Advisor

 

Deputy Mayor Lewis nominated Ms Moss and the Chair seconded the nomination.  There were no further nominations.

 

Resolved:    (Ms Horrocks/Mr Vickers)                              Minute No. ECB 20503

“That the Board:

 

(i)    notes that the Deputy Chair for the 2019-2022 triennium is selected on a rotational basis; and

 

(ii)   appoints Ms Moss to the position of Deputy Chair from 25 August 2020 until the third or fourth meeting of the Board in 2021.”

 

9.

Chair's Report (20/873)

Report No. ECB2020/5/78 by the Committee Advisor

 

The Chair advised she was yet to hear back from Council officers concerning the timing of the dune restoration work at the end of Kauri Street.

With regard to consulting with the community on climate change, the Chair advised she hoped to enlist the help of Ms Lawrence.

 

Resolved:    (Ms Horrocks/Mr Gibbons)                             Minute No. ECB 20504

“That the Board develop a plan for consulting with the community on climate change concerns and desired action with a view to making a comprehensive submission on climate action to the Council’s Long Term Plan.”

 

Deputy Mayor Lewis commended the Chair on an in-depth report.

 

Resolved:     (Ms Horrocks/Mr Vickers)                             Minute No. ECB 20505

“That the report be noted and received.”

 


 

10.     Information Items

a)

Update on Electric Vehicle Charging Stations in Days Bay and Eastbourne (20/825)

Memorandum dated 3 August 2020 by the Traffic Engineer

 

Speaking under public comment, Ms Amelia Manson supported the idea of electric vehicle charging stations and requested their location be carefully investigated and that the public be consulted.  She agreed with the Eastbourne shopping centre proposed location and requested the Days Bay proposed location be revisited and move to a more discreet location.

 

The Chair advised the final locations of the charging stations had yet to be determined.

The Traffic Engineer elaborated on the report.  He introduced Mr Sigurd Magnusson, who has been engaged to assist with the public consultation process for the locations of the electric vehicle charging stations.

Mr Magnusson explained that he had assisted Wellington City Council with siting electric charging stations, paricularly on steep, windy hill roads for residents with no on-site parking to charge their own vehicles.  He added that officers, residents and Meridan staff had worked through the practicalities of all situations to arrive at a consensus.  He further added he intended to use a similar process for Council, and that it was important the charging stations be located in areas which were visible and accessible.

Mr Benjamin Priest, Meridian Energy, advised the stations were similar in size as parking meter stations.

Mr Gibbons advised he supported electric vehicles and believed the establishment of charging stations would help to promote the Eastbourne area.  He noted many supermarkets had charging stations, and that the stations could be used as incentives to attract visitors to an area.

Mr Spedding believed the location of the stations was important, and that it was possible disabled drivers might have an electric vehicle, and required access to a charging station.

The Chair noted that the Covid-19 situation had stalled the Board’s climate change efforts, and that the charging stations were one way the Board could promote reducing carbon emissions.  She agreed that charging stations could attract more visitors to the Eastern Bays.  She noted that the Williams Park Management Plan review could include electric vehicle charging stations.

Mr Priest advised there were different types of chargers, and that Meridian Energy tried to locate them according to the surrounds.  He added that slower chargers (around one hour) were often sited at beach locations to encourage people to spend time at the beach.  He noted that there were a number of residents in the Eastern Bays area who did not have on-site parking, and would welcome a charging station in a visible location for overnight charging.

In response to a question, the Traffic Asset Manager advised that overstaying a time limit at a charging station would be monitored by parking wardens as with other carparks, noting that Council’s parking wardens responded to complaints.

In response to a question from a member regarding the size of the carparks associated with the charging stations, Mr Priest explained Meridian Energy was constrained by the size of the existing carparks.

Mr Gibbons requested Meridian Energy be involved in installing electricity to the historic pylon, including heritage-style lamp posts.

The Chair advised the Board would help to advertise the electric charging stations to the community.

 

Resolved:     (Ms Horrocks/Mr Vickers)                   Minute No. ECB 20506

“That the Board receives and notes the memorandum.”

b)

Making Good Decisions Training, Assessment and Certification Programme for RMA Decision-Makers (20/891)

Report No. ECB2020/5/85 by the Committee Advisor

 

Ms Moss advised she was looking forward to her first Resource Management Act Hearing.  She thanked the Board and Council for providing her with the opportunity to complete the training.

 

11.

Committee Advisor's Report (20/787)

Report No. ECB2020/5/69 by the Committee Advisor

 

Speaking under public comment, Ms Gaby Brown expressed concern with the proposed new rubbish collection service especially with regards to households with very steep or no vehicular access, and those which used plastic rubbish bags.  She requested the Board’s support to lobby Council.  Ms Brown confirmed she and a number of concerned residents had submitted to the Proposed Waste Management Bylaw 2020 process.

 

Resolved:   (Ms Horrocks/Mr Vickers)                                 Minute No. ECB 20507

“That the Board will draw Council’s attention to residents’ concerns about the way their rubbish may be collected in the future.”

 

The Chair advised that the Covid-19 situation had interrupted normal administrative process, and that the report from the March 2020 Board walk-about would be considered at the next Board meeting.

Deputy Mayor Lewis advised that the Petone Community Board had resolved to forward all reports concerning the Port Road Drags and Sprints, to the Eastbourne Community Board.  It was agreed that officers email the information to the Board Chair, as the races would take place before the next scheduled Board meeting.

 

Resolved:      (Ms Horrocks/Mr Gibbons)                           Minute No. ECB 20508

 “That the Board notes and receives the report.”

12.     Reports from representatives on local organisations

a)

MIRO (20/844)

 

Mr Vickers advised MIRO was happy with Council’s decision regarding a possible Cat Control Bylaw and would continue to follow developments.  He added that MIRO was looking to increase its social media presence, and continue with pest trapping, planting and monitoring of dotterels.

The Chair noted that residents were noticing an increase in the number of rats being caught. 

 

b)

Okiwi Trust (20/853)

 

The Chair advised the Covid-19 situation had resulted in the planned film event being cancelled.  She added that the Okiwi Trust was in good shape, led by Mr George Tuffin with plenty of volunteers.

c)

Days Bay Wharf Steering Group (20/854)

 

The Chair advised this group did not exist anymore and requested it be removed from future agendas.

d)

Eastbourne Youth Workers Trust (20/855)

 

Mr Spedding advised he had made contact with the Eastbourne Youth Workers Trust, which was active and operating well.

e)

Community Emergency Response Group (20/856)

 

Mr Spedding advised he hoped Ms Loodin could attend the next Board meeting.  He said the links with the Red Cross were still being investigated.

f)

Eastboune and Bays Community Trust (20/889)

 

Mr Gibbons advised the Eastbourne and Bays Community Trust (‘the Trust’) had been formed with the 1989 Local Government amalgamation, and that $700,000 had been invested at that time.  He tabled the Annual Report of the Trust, adding that monies were distributed regularly.  The Annual Report is attached as pages 12-13 to the minutes.

The Chair advised that the trees outside 16 Konini Street may be able to be moved to another location with monetary assistance from the Trust.

g)

Vibrant Village (20/890)

 

Mr Gibbons advised work with the Historical Society was continuing on the Greenwood Park/Reserve, including replacing the 1943 sign with more information.  He further advised the gifting of the land, from the Greenwood sisters, had occurred on 14 October 1920, and that a commemoration celebration was being planned for the same day.

Mr Gibbons advised he had been asked by Council’s Strategic Advisor to organise an opening celebration of the restored Days Bay wharf in November.

   

13.     QUESTIONS   

There were no questions.

 

 

 

There being no further business the Chair declared the meeting closed at 8.33 pm.

 

 

 

 

 

 

 

 

V Horrocks

CHAIR

 

 

 

 

 

 

CONFIRMED as a true and correct record

Dated this 3rd day of November 2020

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

EASTBOURNE-BAYS COMMUNITY TRUST

Annual Report for Year Ended 31 March 2020

On behalf of the Trustees, I have pleasure in presenting the Annual Report for the Trust. Net income for the year of $22,534 less unrealised losses (debited to capital accounts) of

$10,860 gave a net return of $11,674 or 1.9% on opening funds. The marked decline in the investment markets in February and March 2020 adversely affected the return.

Trust funds at year end are $676,693 comprised as follows:

 

 

Capital

Income

 

 

 

General

$

366,034

$

24,975

$

391,009

 

Horticulture

 

45,211

 

8,952

 

54,163

 

Freemasons

 

202,385

 

17,932

 

220,317

 

East Harbour First

 

 

 

Response Trust

 

11,204

11,204

 

Total

 

613,630

 

63,063

 

676,693

 

2019

 

619,750

 

45,387

 

665,137

 

Grants

Grants totalled $6,989 from the general fund as set out in the notes to the Performance Report.

Trustees continued to follow the established criteria of allocating grants where there is an identified ongoing benefit to the applying entity.

Eastbourne Freemasons' Scholarship

The $4,000 scholarship was awarded to Rachel Selwyn in May 2019.

 


East Harbour First Response Trust (EHFRT)

 

On 1 April 2019 $11,000 was transferred from the East Harbour First Response Trust (EHFRT) to the Eastbourne-Bays Community Trust (EBCT).

The terms for the management of the funds are as follows:

 

Two former trustees of the EHFRT that is being wound up, can make application for grants from these funds annually for purposes consistent with the original EHFRT objectives until the funds are exhausted.

The EBCT can refer applications it considers consistent with the aims of EHFRT to the former EHFRT Trustees for consideration and recommendation.

 

Investment Portfolio

The Investment portfolio managed by Jarden has a market value of $660,000 ( 2019-

$647,000} at balance date as set out in the Statement of Financial Position. There were no withdrawals from the fund during the year.

It is pleasing to report the sudden down-turn in the investment market values in February and March has been reversed in part with the Trust's portfolio increasing by 7.0% from 31 March 2020 to $706,000 at 25 June 2020.

Website and Facebook page

Thanks to Gaby Brown for updating our social media sites.

 

Trustees

The Trustees are: Gaby Brown, Murray Gibbons, Dean Riley (treasurer}, Sarah Rusholme, Derek Wilshere and chairman George Tuffin

Sarah's three-year term ends In June 2020 and the vacancy notice has been issued. Sarah is available for re-election.

Dean Riley has resigned as treasurer and as a Trustee. We thank Dean for his three years' service to the Trust.

A replacement treasurer is being sought. Trustees will also need to appoint a replacement Trustee for Dean.

The Trust's Secretary is Anne Keogh.

 

George Tuffin

Chairman

  


                                                                                      32                                                03 November 2020

Eastbourne Community Board

01 October 2020

 

 

 

File: (20/1144)

 

 

 

 

Report no: ECB2020/6/221

 

Eastbourne and Days Bay - Proposed P180 Electric Vehicle Parking Restrictions

 

Purpose of Report

1.    The purpose of this report is to gain Eastbourne Community Board’s endorsement for the installation of the proposed Electric Vehicle (EV) charging stations and the associated P180 EV Parking Restrictions on Oroua Street, Eastbourne and in Pavillion Carpark, Days Bay.

Recommendations

That the Board recommends that Council:

(i)    agrees to the installation of a P180 EV Parking Restriction on Oroua Street, Eastbourne, ‘Reserved for Electric Vehicles on charge only, for a maximum of 180 minutes (8.00am to 6.00pm, Monday to Sunday other than public holidays)as shown in Appendix 1 attached to this report; AND/OR

(ii)   agrees to the installation of a P180 EV Parking Restriction in Pavilion Carpark, Days Bay, ‘Reserved for Electric Vehicles on charge only, for a maximum of 180 minutes at all times’ as shown in Appendix 2 attached to this report.

For the reason that the proposed restrictions would facilitate the installation, effective operation of the proposed EV charging stations, improve parking turnover and availability of the EV parks, benefitting both local businesses and their customers. The proposed changes have garnered support from the community, and would support Council’s Parking Policy (2017).

 

Background

2.    Council was approached by representatives of Meridian Energy Ltd in 2019 with an interest to install EV charging stations in Days Bay and/or Eastbourne.

3.    A Meridian representative also spoke to the proposal at the Eastbourne Community Board meeting on 18 February 2020.

4.    A wider discussion took place at the subsequent Eastbourne Community Board meeting on 25 August 2020, and a presentation was given by Council to a neighbourhood group of over 50 Days Bay residents in September 2020.

5.    The two sites identified for this purpose are in the vicinity of the Eastbourne Library and shops, and in the Days Bay Pavilion Carpark (Williams Park).

6.    At present there are no public facilities to charge electric cars in the Eastern bays.

Discussion

7.    On 27 June 2020, Hutt City Council joined many other Councils both nationally and internationally in declaring a Climate Emergency, and in doing so cited “the need to raise awareness on climate change and to prioritise reducing Council and city-wide emissions to net zero carbon.”

8.    The Eastbourne Community Board agreed to a similar Climate Emergency declaration earlier that same month.

9.    This proposal also falls within the ‘objectives for the supply and management of parking’ in Council’s Parking Policy 2017, which states “A city that is environmentally resilient – reflecting Council’s work in leading environmental stewardship and resilience.”

10.  Transport produces approximately half of the city’s carbon emissions and this can be reduced through initiatives that support walking, cycling and public transport, and as is the case in this proposal, by reducing exhaust emissions from vehicles.

Oroua Street, Eastbourne

11.  The site at Oroua Street has been proposed as it is not immediately adjacent to any residential or commercial building, and, is adjacent to a suitable electricity supply.

12.  This will allow broad public access for residents and businesses, whilst being close enough to the Eastbourne retail village, primary school, and library, to provide attractions for people when they recharge their vehicle.

13.  Some EVs have a charging inlet at the front of the vehicle and others at the rear. A perpendicular carpark allows vehicles to either nose in or reverse in so that cables reach.

14.  This will require the reorientation of two currently angled car parks in Oroua Street and result in the loss of one car parking space.

15.  A three hour time limit ensures multiple users can enjoy the facility each day.

Pavilion Carpark, Days Bay

16.  A range of locations in Days Bay have been investigated.

17.  Car parking along Marine Drive near the Days Bay shops or near the wharf have some advantages in terms of public profile, however, these locations are not viable because the equipment would be too exposed to salt, sea spray, and sand on a regular basis, and inundation by seawater and debris during storms. Either of these could result in an electrical safety hazard and/or mean the equipment routinely needs repair or replacement.

18.  Therefore, car parks within the Pavilion carpark have been proposed; this is more sheltered from the natural elements, has a low cost electricity supply, and still enjoys good public profile.

19.  There are existing car parks that allow vehicles to be parked nose in or reversed in, so no reorientation or loss of overall car parking is needed in order to be suited to EV charging.

20.  The intention is to enable those visiting the beach, café, and shops to charge their vehicle while doing so.

21.  A three hour time limit is designed to prevent ferry commuters from parking at the charging facility all day.

22.  Meridian’s offer is to provide a charger type that will suit all forms of electric vehicles and charge two vehicles simultaneously at a moderate speed (of about 30-100km of driving potential per hour, depending on vehicle capability) and require drivers to bring their own charging cables.

23.  Acting on consultation feedback, Meridian and Council shall review whether it is possible to install now (or at least future proof a later upgrade to) one or more chargers to a slightly faster capability (at the rate of 100-150km driving potential per hour), which would also have the added benefit of not requiring a driver to bring their own charging cable.

24.  Should a decision be taken to proceed, the charging stations will be targeted to be running early 2021, in time for the reopening of Days Bay Wharf and the new fully electric East-by-West harbour passenger ferry. Doing so would provide a joint marketing opportunity.

Options

25.  The options are to:

a)    leave both areas as they are and accept the current level of service for parking/charging of electric vehicles (i.e. no public EV chargers in the Days Bay and Eastbourne communities); or

b)    install P180 Electric Vehicle Parking restrictions on Oroua Street, Eastbourne; and/or

c)    install P180 Electric Vehicle Parking restrictions in Days Bay Pavilion Carpark, Days Bay; or

d)    install some lesser or greater parking time restriction; and/or

e)    install parking restrictions over some greater or lesser extent in these sites.

26.  Officers recommend options b) and c) as it will promote visitors with electric vehicles to these communities, and encourage locals to adopt electric vehicles within the same area. Parking restrictions give motorists more confidence to purchase and drive electric, as they need not worry about having parks blocked by petrol or diesel-fuelled vehicles.

Climate Change Impact and Considerations

27.  The matters addressed in this report have been considered in accordance with the process set out in Council’s Climate Change Considerations Guide. Climate change is a principal factor in this project.

28.  The project will affect greenhouse gas emissions. A brief Climate Impact Assessment follows:

a)   A decision to proceed with this project will help facilitate a reduction in city-wide greenhouse gas emissions from the transport sector, which accounts for just over half of all emissions in Lower Hutt. A decision not to proceed could delay emission reductions in the transport sector, by making it harder for some residents to be confident in either purchasing or driving an electric vehicle;

b)   The scale of emission reduction potential is difficult to estimate. An average (petrol or diesel-fuelled) vehicle releases approximately 2 tonnes of CO2e per year in New Zealand. An electric vehicle reduces this by over 80% (and more as time goes by, given New Zealand’s electricity grid is expected to become increasingly renewable). If this project were to inspire 100 motorists to shift to electric vehicles, then this would lead to approximately 160 tonnes of carbon savings per year. There are presently estimated to be over 95,000 petrol or diesel-fuelled vehicles registered in Lower Hutt; and

c)   The roading corridors in the vicinity of this project will be affected by a changing climate. It is already common for sea water to spill onto the main road along the coast in Days Bay and Eastbourne on a regular basis. The incidence rate and impact will increase as sea level rise continues, especially where they coincide with high rainfall events. The positioning of chargers is deliberately away from the immediate coastline so as to improve resilience (for example by placing the Days Bay charger within the Pavilion carpark).

Consultation

29.  Consultation documents were delivered:

a)   in relation to the Oroua Street charger;

i. to Oroua Street addresses (odd numbers 3 to 11 and even numbers 10 to 28; a mixture of homes and businesses), including Muritai Primary School,

ii.   to Rimu Street addresses (2 to 38 and 1 to 25; mostly businesses), and,

iii.  a poster and forms were placed in the window of Eastbourne Library, for the public to respond to.

b)   in relation to the Days Bay charger;

i. to shops in Days Bay (including the Pavilion Park Café, Sea Salt Café, Southlight Gallery, Van Helden Gallery, Chocolate Dayz Café, Cotti Café), given they would have an interest in potential changes affecting where their customers could park,

ii.   to others by email and in letterboxes where they expressed an interest following a Days Bay neighbourhood meeting held at the Pavilion in September 2020, or were thought to have an interest in the matter, and,

iii.  a poster and forms were placed in the window of the Pavilion Park Café, for the public to respond to,

c)   to a Facebook Group of Wellington Electric Vehicle Owners, to ascertain whether they would have any interest in visiting either charging station.

30.  In addition, Council had face to face conversations with business owners in Days Bay including the owner of Pavilion Park Café, and with several Days Bay residents.

31.  This was owing to the limited supply of car parking in the area and wanting to get local insights into the advantages and disadvantages of different options. 

32.  Overall, strong support was received.

 

Written Support

Written Opposition

Oroua Street, Eastbourne

12

2

Pavilion Carpark, Days Bay

17 + (1 not indicated)

1

 

33.  Supporters noted the general location (eastern bays) and precise car parks location as appropriate and the positive connection with reducing transport emissions and acting on climate change. They also noted that the closest alternatives for public EV charging were 10-15km away and that therefore this proposal was filling a gap. The Pavilion Park Café owner is supportive of the proposal being in their car park.

34.  Several supporters queried what the charging power and speed was to be and requested that this be faster than what has been initially considered by this proposal. A higher power level would increase the appeal of the charging stations by allowing the batteries to charge more within a given timeframe.

35.  Objecting residents raised concerns about making it harder for motorists with petrol or diesel-fuelled vehicles to find a park near the school and shops in Oroua Street and in the Days Bay Pavilion (especially on busy summer days when the beach is very popular).

36.  There was also a concern expressed about fire risk and electromagnetic field safety with the Oroua Street site near to the school community. In the case of Days Bay there was also a concern that commuters taking the ferry could abuse the electric vehicle parks by buying an electric vehicle and parking at the charger while they work in Wellington City, despite the proposed P180 time restriction

37.  Our response is that the concerns can be addressed effectively and not diminish nor change the nature of the project.

a)   While car parking limitations are understood, motorists with petrol or diesel-fuelled vehicles have ample options for parking in Days Bay and Eastbourne broadly, plus have access to a mature fuel station network. Electric vehicles do not.

b)   Electric vehicle charging equipment and electric vehicles are subject to legislated safety requirements. These requirements govern their fire risk (in this case to reduce electrical failure leading to fire) and electromagnetic field strength. Overall, fire risk and local air quality should improve because it contributes to a relative reduction in the number of petrol or diesel-fuelled vehicles and an increase in the number of electric vehicles. Fossil fuel is more prone to combustion than batteries. Emissions from running petrol or diesel-fuelled vehicles have adverse health impacts on local air quality, whereas electric vehicles do not.

c)   Council will periodically and proactively visit the Days Bay electric vehicle charging stations in the first year of operation, and then reactively where requested, to check whether overstaying is occurring by weekday ferry commuters, and to perform enforcement if this is occurring.

38.  A summary of the feedback received for both sites is included in Appendices 3 and 4.

Legal Considerations

39.  These restrictions are made pursuant to the provisions of the Hutt City Council Traffic Bylaw 2017.

Financial Considerations

40.  The signage and roadmarking can be funded from Council’s 2020/21 road markings budget. Some further costs have to date and will be funded from Council’s 2020/21 sustainability budget.

41.  The charging infrastructure and installation would be chiefly paid for by Meridian Energy and users would pay for the electricity that they consume while charging. Maintenance and ongoing operational costs of running the machines would be paid for by Meridian.

Appendices

No.

Title

Page

1

Appendix 1 Oroua Street, Eastbourne Proposed P180 EV Parking Restrictions - Plan

33

2

Appendix 2 Pavilion Carpark, Days Bay Proposed P180 EV Parking Restrictions - Plan

34

3

Appendix 3 Oroua Street, Eastbourne Proposed P180 EV Parking Restrictions - Consultation Feedback Summary

35

4

Appendix 4 Pavilion Carpark, Days Bay Proposed P180 EV Parking Restrictions - Consultation Feedback Summary

37

 

 

Author: Threesa Malki

Traffic Engineer

 

 

Reviewed By: Jörn Scherzer

Manager, Sustainability and Resilience

 

 

Approved By: Damon Simmons

Traffic Asset Manager

 


Attachment 1

Appendix 1 Oroua Street, Eastbourne Proposed P180 EV Parking Restrictions - Plan

 


Attachment 2

Appendix 2 Pavilion Carpark, Days Bay Proposed P180 EV Parking Restrictions - Plan

 


Attachment 3

Appendix 3 Oroua Street, Eastbourne Proposed P180 EV Parking Restrictions - Consultation Feedback Summary

 


 


Attachment 4

Appendix 4 Pavilion Carpark, Days Bay Proposed P180 EV Parking Restrictions - Consultation Feedback Summary

 


 


 


                                                                                      42                                                03 November 2020

Eastbourne Community Board

05 October 2020

 

 

 

File: (20/1193)

 

 

 

 

Report no: ECB2020/6/222

 

Williams Park Management Plan- Process and Engagement Strategy

 

Purpose of Report

1.    To begin the planning process for the future Williams Park Management Plan.

Recommendations

That the Board:

(i)    notes and provides feedback on the engagement strategy and work plan; and

(ii)   recommends to Council that the planning process for the Williams Park Management Plan begin.

For the reasons outlined in the objectives in the engagement strategy and work plan

 

Background

2.    The first management plan for Williams Park was adopted in 1981 and an updated management plan was adopted in 1991.

3.    In 2003 an “omnibus” of reserve management plans were adopted that generally guides the management of specific types of reserves e.g. sportsground reserves, neighbourhood reserves, foreshores and esplanades etc.

4.    The omnibus of reserve management plans superseded the 1991 Williams Park Management Plan.

5.    It is the opinion of Council officers that Williams Park has its own management plan because it is a multi-use facility with areas used for sport, leisure and facilities.

6.    A management plan at its core is a set of policies, rules, and regulations that identifies the type of activities that can take place on the Park.

7.    Reserve management plans are required under the Reserves Act 1977

Discussion

8.    Future development principles and policies related to Williams Park will be influenced by community feedback provided during the engagement process.

9.    Policies and management frameworks are meant to represent best management practices and community goals.

10.  This management plan will begin in the middle of spring, and the summer holidays will play a factor in the timeliness of submissions. Because of this, the timeframe to submit during the initial round of submissions will be extended by a month and a half.

11.  The creation of this management plan fulfils goals set forth in the Reserves Strategic Directions and the Parks and Reserves asset management plans to update, and create where necessary, reserve management plans.

Options

12.  Recommend to Council that the planning process for a Williams Park management plan begin.

13.  Do not recommend to Council that the planning process for Williams Park begin. Williams Park will continue to be managed under the omnibus of management plans.

Climate Change Impact and Considerations

14.  The matters addressed in this report have been considered in accordance with the process set out in Council’s Climate Change Considerations Guide.

15.  A reserve management plan can contribute to improving climate change resilience by providing sound policies and management frameworks.

Consultation

16.  Consultation is required under the Reserves Act 1977.

17.  The proposed consultation plan is detailed in the “Engagement and Workplan Strategy.”

18.  The first round of consultation will be extended from 2 months to approximately 3.5 months to account for summer holidays.

Legal Considerations

19.  A reserve management plan and the process for creating a reserve management plan must adhere to guidelines in the Reserves Act 1977.

Financial Considerations

20.  There are no financial considerations at this time.

Appendices

No.

Title

Page

1

Appendix 1: Williams Park Management Plan Engagement Strategy and Workplan 2020

43

 

 

 

Author: Tyler Kimbrell

Parks, Reserves and Recreation Planner

 

 

 

Approved By: Marcus Sherwood

Head of Parks and Recreation

 


Attachment 1

Appendix 1: Williams Park Management Plan Engagement Strategy and Workplan 2020

 


 


 


 


 


 


 


 


 


 

 


MEMORANDUM                                                  54                                                03 November 2020

Our Reference          20/1243

TO:                      Chair and Members

Eastbourne Community Board

FROM:                Debbie Hunter

DATE:                15 October 2020

SUBJECT:           Community Engagement Fund 2020-2021

 

Recommendation

That the Board:

(i)    notes that the Community Engagement Fund closed on 14 October 2020 and three applications had been received;

(ii)   agrees that the applications were considered according to the merits of the application criteria and priorities of the fund;

(iii)  determines the funding to be granted through the Community Engagement Fund 2021-2022; and

(iv) requests the recipients of the Eastbourne Community Engagement fund be invited to attend a Community Board meeting in 2021 to introduce themselves, particularly to the newly elected members and to feedback on the use of the grants. 

 

Purpose of Memorandum

1.    For the Board to assess the eligible Community Engagement Fund applications.

Background

Community Engagement Fund

2.    Hutt City Council agreed through the 2016/2017 Annual Plan to contribute $48,850 for the Community Board/Community Committee Community Engagement Fund. 

3.    This is for local activities and events that directly benefit the communities concerned.

4.    The fund was advertised through the Hutt News, Elected Members, as well as also through the Council’s online grants system.

5.    This time round organisations were able to make applications through the Council’s website.  

6.    Three applications were received under the Eastbourne Community Board Community Engagement Fund.  They are as follows:

No

Organisation

Description

$Request

1

Muritai Yacht Club Inc

Towards the purchase of an RS Reva XL, (two person sailing dinghy) suitable for the under 20’s

$1,000

2

Muritai Tennis Club

Purchase of three tennis nets

$777

3

Nourish Trust

 

Contribution towards their Xmas food hampers for families in need

$2.000

 

 

TOTAL REQUESTED

$3,777.00

 

7.    The Board has $2,366.00 to be allocated.  Any unallocated funds can be used in Round 2 of the Community Engagement Fund.

8.    Eligible Community Engagement Fund applications presented in this round request a total of $3,777.00.

 

Appendices

There are no appendices for this Memorandum.

 

 

Author: Debbie Hunter

Community Advisor Funding and Community Contracts

 

 

 

Approved By: Melanie Laban

Head of Community Projects and Relationships

 

 

 

 

 


MEMORANDUM                                                  55                                                03 November 2020

Our Reference          20/1192

TO:                      Chair and Members

Eastbourne Community Board

FROM:                Toi Lealofi

DATE:                05 October 2020

SUBJECT:           2021-2022 Meeting Schedules

 

Recommendations

That the Board:

(i)    agrees to the meeting dates for 2021 and 2022 in respect of its own meetings attached as Appendix 2 and 3 to the memorandum;

(ii)   determines the start time for its meetings;

(iii)  determines the venue for its meetings;

(iv) notes that the Chair will set dates for informal meetings of the Board as the need arises; and

(v) delegates authority to the Chief Executive in consultation with the Board Chair to alter the date, time or venue of a meeting, or cancel a meeting, should circumstances require this.

 

Purpose of Memorandum

1.    Attached as Appendix 1 to the memorandum is a copy of the report that was considered by Council at its meeting held on 29 September 2020, along with the interim schedule of meetings adopted by Council. 

2.    It is a timely reminder that members are responsible for collecting the key and unlocking the venue, setting up the room for the meeting and packing up the meeting room following the meeting, if required.  The Democracy Advisor is responsible for booking the meeting venue.

Appendices

No.

Title

Page

1

Appendix 1: Hutt City Council Report - Schedule of Meetings for 2021-2022 - 29 September 2020

56

2

Appendix 2: Meeting Schedule 2021

60

3

Appendix 3: Meeting Schedule 2022

62

 

Author: Toi Lealofi

Democracy Advisor

 

Approved By: Kathryn Stannard

Head of Democratic Services  


Attachment 1

Appendix 1: Hutt City Council Report - Schedule of Meetings for 2021-2022 - 29 September 2020

 


 


 


 


Attachment 2

Appendix 2: Meeting Schedule 2021

 


 


Attachment 3

Appendix 3: Meeting Schedule 2022

 


 


                                                                                      65                                                03 November 2020

Eastbourne Community Board

05 October 2020

 

 

 

File: (20/1194)

 

 

 

 

Report no: ECB2020/6/103

 

Committee Advisor's Report

 

 

 

1.    The purpose of the report is to update the Board on items of interest.

 

Recommendation

That the Board:

(i)    notes and receives the report;

(ii)   determines catering requirements for its 2021 meetings; and

(iii)  determines advertising requirements for its 2021 meetings.

 

 

Catering

2.  The Board is asked to consider catering requirements for its 2021 meetings.

 

Advertising

3.  The Board’s meetings are advertised in The Eastbourne Herald Limited and on Council’s website. The cost for this does not come out of the Board’s Miscellaneous Administration Budget.

The Board is asked to consider advertising requirements for its 2021 meetings.

 

Council’s current consultation and community engagement

4.  The initial stage of our Heritage Policy Review included a survey from 9-26 November 2018 to understand people’s knowledge, appreciate and aspirations for our cultural and heritage resources. Work has restarted on this project.

This can be viewed on the Council website: http://www.huttcity.govt.nz/Your-Council/Have-your-say/Consulting-on/

 

 

 

2020/21 Administration and Training Budget

5.  The following is the Board’s expenditure as at 1 July 2020.

 

Miscellaneous Administration

Training

Balance remaining

 $5,000.00

$3,000.00

Expenditure from 1 July 2020 to 22 June 2021

-          Venue hire             $774.00

-          Advertising            $1,415.00

           Miscellaneous        $252.00

$4,391.62

-

Balance remaining

$1,950.62

$3,000.00

 

Appendices

No.

Title

Page

1

Appendix 1: Eastbourne Community Board Actual Expenditure 2020 2021 - 3 November 2020

66

 

 

Author: Toi Lealofi

Democracy Advisor

 

 

Approved By: Kate Glanville

Senior Democracy Advisor


Attachment 1

Appendix 1: Eastbourne Community Board Actual Expenditure 2020 2021 - 3 November 2020

 


                                                                                      67                                                03 November 2020

Eastbourne Community Board

05 October 2020

 

 

 

File: (20/1188)

 

 

 

 

Report no: ECB2020/6/104

 

Chair's Report

 

 

 

 

 

Recommendation

That the report be noted and received.

 

 

 

Appendices

No.

Title

Page

1

Appendix 1: Chair's Report Nov 2020

68

 


Attachment 1

Appendix 1: Chair's Report Nov 2020

 

Eastbourne Community Board Chair’s Report November 3  2020

 

Climate change

At our last meeting the Board resolved to develop a plan for consulting with the community on climate concerns and desired action with a view to making a comprehensive submission on climate action to the Long Term Plan (LTP)

I have recently attended a full Council hui where the outlines of the draft LTP process  began to take shape. Climate change is likely to be one of the three key strands of the LTP and we expect plenty of scope for community input.

 At the same time Council has engaged external facilitators to support Hutt City to co-design with the community a process to:

 Develop a pathway to a carbon zero Lower Hutt by 2050 or earlier and

 Begin a conversation, with those parts of the city known to be at risk future from sea level rise and related effects, about adaptive measures to address this challenge. We expect this engagement to be a major focus in Eastbourne 2021.

Dunes

Many thanks to the residents who recently planted grasses in the dunes near KauriStreet to help stabilise the sand. A Council contractor contoured the dunes according to a design drawn up by coastal expert, Jim Dahm and volunteers planted the southern dune. We plan to plant further next season and in the meantime hope damage from storms and wind will be minimal. There is a rope around the planted area to help protect the new plants and messages have been put on Facebook reminding people to keep dogs (and children) away from the roped-off area while the plants grow.

 

Modifications to Sunshine Bay bus stop

Council Officers are jointly working through the changes required to the bus stop as discussed at a recent onsite meeting. Initial changes have been made and they are now awaiting confirmation from council contractors as to when the works will be completed.

 

50kph speed roundels

In response to resident’s concern about traffic exceeding the speed limit in Muritai Rd Council will paint several 50k roundels on Muritai Road (between Marine Dr & No.232)  On average the spacing between roundel sets are at 200 metres, however given the current Variable Speed Limit (VSL) School Zone there is a larger spacing between Rimu and Makaro Streets so that the on road signage does not conflict while the VSL is operational.

 

Pencarrow Coast Road.

The ECB has been asked for more information about the use of the Pencarrow Coast Road.  We have received the following update from Council.

The land, on which the metal road from Burdan’s Gate around the Pencarrow Coast is located, is owned by Hutt City Council for the primary purpose of maintaining the main outfall sewer for the Hutt Valley. It is not a public road.

The main outfall sewer pipe is mostly located on the landward side of the road with the outfall  in Fitzroy Bay opposite Lake Kohangapiripiri .

The land and pipeline forms an integral part of HCC’s wastewater infrastructure but is also a major access route to parts of the East Harbour Regional Park.

Council has a policy for the use of the road which balances infrastructural, recreational and commercial needs while minimising as far as possible impacts on safety of all users, the environment and on known archaeological sites.

Access to the road is restricted by a locked gate at the end of Muritai Road for which keys are made available to various landowners and organisations that have a need or reason to access the road.

The use of the road by vehicular traffic is monitored through the gate entry and there are conditions of use which need to be adhered to.  The maximum speed limit is 30 km/hour.

Between 1 April and 30 September 2020 there were 772 recorded traffic movements which averages just over 4 traffic movements per day.  This compares to the same period in 2018/19 of 1007 traffic movements being 5.5  traffic movements per day.

The biggest users of the road (vehicular)over the past 6 months  were Pencarrow Lodge, Horokiwi Quarries and GWRC.  These three users accounted for  nearly 70% of total use.

 

Virginia Horrocks (Chair)

 



[1] This excludes sites that are considered high profile, significant on a city-wide basis due to their size and location, or where the site crosses ward or community boundaries.

[2] The Operational Guide for Urban Forest Plan is available from Council’s Parks and Recreation Division.