2                                         9 September 2020

HUTT CITY COUNCIL

 

Community and Environment Committee

 

Minutes of a meeting held in the Council Chambers, 2nd Floor, 30 Laings Road,
Lower Hutt on

 Wednesday 9 September 2020 commencing at 2.00pm

 

 

PRESENT:

Deputy Mayor T Lewis (Chair)

Mayor C Barry

 

Cr K Brown

Cr J Briggs (Deputy Chair)

 

Cr B Dyer

Cr S Edwards

 

Cr A Mitchell

Cr S Rasheed

 

Cr N Shaw

Cr L Sutton

 

APOLOGIES:                  Crs D Bassett and D Hislop       

 

IN ATTENDANCE:       Ms J Miller, Chief Executive

Ms A Blackshaw, Director Neighbourhoods & Communities

Ms H Oram, Director Environment & Sustainability

Ms A Welanyk, Director Transformation & Resources

Mr M Boggs, Director Strategy & Engagement

Ms J Livschitz, Chief Financial Officer

Mr B Cato, Chief Legal Officer

Mr M Sherwood, Head of Parks and Recreation (part meeting)

Mr J Scherzer, Sustainability & Resilience Manager

Ms M Laban, Head of Community Hubs (Acting) and Head of Community Projects and Relationships

Ms D Hunter, Acting Committee Advisor

 

 

PUBLIC BUSINESS

 

1.       APOLOGIES 

Resolved:     (Deputy Mayor Lewis/Cr Edwards)                    Minute No. CEC 20501

“That the apologies received from Crs Bassett and Hislop be accepted and leave of absence be granted.”

2.       PUBLIC COMMENT

Comments are recorded under the item to which they relate.      

 

3.       CONFLICT OF INTEREST DECLARATIONS     

Cr Mitchell declared a conflict of interest in relation to item 6: Community Funding 2020-2021 and the application from Kaibosh.  He took no part in discussion or voting on the matter.

          Cr Shaw declared a conflict of interest in item 4 – Proposed Sale of Building and Lease of Reserve Land at Fraser Park to Hutt Valley Gymnastics and took no part in discussion or voting on the matter.

4.       Recommendations to Council - 29 September 2020

 

Proposed Sale of Building and Lease of Reserve Land at Fraser Park to Hutt Valley Gymnastics (20/772)

 

Cr Shaw declared a conflict of interest and took no part in the discussion or voting on the matter.

 

Speaking under public comment, Mr Bruce Chase, Chairperson of Avalon Rugby Club (the Club) stated the Club was in full support of the bigger picture to help the community and create opportunities for locals in the area.  He said the Club was disappointed that the Ricoh Sports Centre did not provide all facilities required by the Club.  He suggested that the $500K tagged to Hutt Valley Gymnastics (HVG) to refurbish the old Avalon Rugby clubrooms be allocated towards creating a gym at the Ricoh Sports Centre (RSC).  He questioned the reason why under the current lease proposal, HVG’s rent would be less than what the Club had been required to pay to Council when it was occupying the space.

 

In response to a question from a member, Mr Chase advised the Club was made aware that a gym would not be included in the RSC by word of mouth in late 2019.  He acknowledged that the Avalon clubrooms needed some maintenance work.  He believed it was not major work.

 

In response to a question from a member, Mr Chase confirmed the Club had given up a large amount to move into the RSC and the current proposal between Council and HVG was causing a lot of angst amongst members.  He advised that discussions were continuing regarding storage and that the situation looked more positive.  He noted that the Club had no choice as they had nowhere else to go.

 

The Director Neighbourhoods and Communities elaborated on the report.  She acknowledged the comments made by Mr Chase.  She emphasised that the recently formed working group was interested in working through issues with partnered clubs at RSC.  She said a report would be considered by Council in October 2020 with a proposed way forward.

 

The Head of Parks and Recreation commented that originally HVG had been approved $2M by Council.  However due to budget restraints, the current proposal was now on offer to HVG. 

 

In response to a question from a member, the Head of Parks and Recreation advised the rental charge was dependent on the rental formula used.  He noted that the Club had run a licensed bar which incurred a higher lease formula. 

 

 

 

RECOMMENDED:  (Deputy Mayor Lewis/Cr Mitchell)      Minute No. CEC 20502

“That the Committee recommends that Council:

(i)    notes that, Council has previously resolved to support the development of a gymnastics facility at Fraser Park by Hutt Valley Gymnastics Inc (HVG) through;

(a)     providing a grant to HVG of $500k;

(b)     acting as guarantor for a HVG loan for a further $500k;

(c)      issuing a Reserves Lease for land at Fraser Park to enable the development; and

(d)     supporting the sale of a Council owned building on Fraser Park, formerly occupied by Avalon Rugby Club, to HVG;

(ii)   notes that this report puts into action the mechanism required to facilitate (c) and (d) above;

(iii)  notes that, in accordance with the Reserves Act 1977, Council will publicly advertise its intention to issue a lease to HVG only;

(iv)  notes that any objections to the proposal received as a result of the public notification process, will be reported back to this Committee if these cannot be resolved through discussions with the submitters;

(v)   agrees to enter into a sale and purchase process with HVG for the sale of the building at Fraser Park for a nominal sum of $1, if demanded; and

(vi)  agrees to issue a lease for 20-years for the reserve land at Fraser Park occupied by the existing and to be developed buildings as indicated in Appendix 3 attached to the report.”

For the reason that the proposal is consistent with Council policy and ensures continued Council support for the activity.

 

5.

Update on climate change work (20/917)

Report No. CEC2020/5/184 by the Manager, Sustainability and Resilience

 

The Manager, Sustainability and Resilience elaborated on the report.

 

Resolved: (Cr Mitchell/Cr Briggs)                                      Minute No. CEC 20503

“That the Committee:

(i)    notes the update on various work streams to implement Council’s organisational carbon target and to realise emission reductions;

(ii)   notes that Council’s annual emissions from its use of energy and its fleet have decreased compared to the previous year, while emissions from air travel and Silverstream landfill have increased; and

(iii)  notes that the Manager Solid Waste Contracts and the Manager Sustainability and Resilience are working with LMS Energy to install and operationalise a flare at Silverstream landfill.”

 

6.

Community Funding 2020-2021 (20/926)

Report No. CEC2020/5/183 by the Community Funding Advisor

 

Cr Mitchell declared a conflict of interest in relation to the Kaibosh application.  He took no part in the discussion or voting on the matter.

 

Speaking under public comment, Ms Kena Duigan and Ms Emily Innes representing Wesley Community Action (WCA), presented the Wesley Rata Village Results Report as part of their Mahia Atu Community Partnership Fund reporting requirements.  Ms Duigan specifically commented on the following:

1.             Kainga/Homes – Affordable rental housing in an intentional community;

2.             Mahi/Jobs Skills and support for young people seeking a job;

3.             Tamariki/Children – Space for parents, babies and children to play and learn;

4.             Kia tuhono nga kaumatua/Connecting in ageing – Ageing Well Network;

5.             Wahi hui/Gathering space – Hosting community; and

6.             Taiao/Nature – Restoring the bush and environment so it can help restore us. 

 

Ms Duigan acknowledged the partnership funding and the importance of partnership across Council that WCA was building on in particular with Council’s Community Projects and Relationships, Libraries and Parks and Gardens teams.

 

In response to a question from a member regarding the location of members attending the Ageing Well Network, Ms Duigan confirmed that members came from around the Hutt Valley.  She added that WCA had a group of volunteers who would pick the kaumatua/seniors up if transport was an issue.

 

In response to a question from a member regarding housing, Ms Duigan confirmed that at the end of 2019 WCA became a Community Housing provider.  She advised there was criteria used to identify people who needed a place to live, as well as WCA working with local agencies in the Hutt Valley and whanau.  She further noted that WCA had received feedback from the residents who had moved into the four new homes and would review that feedback.

 

In response to a further question from a member regarding learnings during the COVID-19 lockdown, Ms Duigan commented they had noticed that the lockdown had taken a real toll on senior members in the community and were now seeing that level of stress when going into rest homes.  In conclusion, she stated that WCA had seen a lot of positive community connections being established during the lockdown. 

 

The Head of Community Hubs (Acting)/Head of Community Projects and Relationships Team elaborated on the report.  She noted that priority was on community organisations responding to COVID-19. 

 

In response to a question from a member regarding selection process, the Head of Community Hubs (Acting)/Head of Community Projects and Relationships Team advised officers had used a matrix system when assessing applications against the priorities of the fund and had made the recommendations accordingly. 

 

Members thanked officers for the full report provided around community funding.  They noted the priorities around COVID-19, particularly food, meant a larger number of the wider community would benefit from the fund.

 

The Chief Executive commented that she was pleased to hear the positive feedback coming through from the members and the community.  She acknowledged the hard work undertaken by the Community Projects and Relationships team.  

 

Resolved: (Deputy Mayor Lewis/Cr Briggs)                      Minute No. CEC 20504

“That the Committee:

(i)      notes that there is $633K available to be allocated under the Mauri Ora Fund 2020/2021;

(ii)     agrees to the recommended allocations of $442,000 outlined in paragraph 21 of the officer’s report under the Mauri Ora fund 2020/2021 as follows:

Group

Granted$

Common Unity

$20,000

Taita Pomare Community Trust

$50,000

Kaibosh

$25,000

Takiri Mai (Food Sovereignty)

$32,000

Youth Inspire

$75,000

Trade School Kitchen

$20,000

ReConnect Hutt City (Age Concern)

$25,000

Te Puna Manawa Drop In Centre, (St David’s Anglican Parish of Naenae and Epuni)

$25,000

Citizens Advice Bureau Lower Hutt

$35,000

Ignite Sport Trust

$15,000

Naenae Youth Charitable Trust

$25,000

Moera Community House

$25,000

Wellington City Mission

$10,000

Big Brothers Big Sisters

$25,000

Goodtime Foundation

$10,000

Petone Community House

$5,000

Arohanui Strings

$10,000

Vulnerable Support Charitable Trust

$5,000

Team Naenae Trust

$5,000

(iii)    agrees to decline the groups outlined in paragraph 24 of the officer’s report under the Mauri Ora fund 2020/2021 as they did not fully align to the criteria of the fund as follows:

          Porirua Living Without Violence                        Wellington Boys and Girls Institute

          Te Whare Tane                                       Petone Budget Service

          Kiwi Trust                                              Toku Reo Charitable Trust

          Big Buddy Mentoring Trust                   Wharekai Pepe Breastfeeding

          Epilepsy New Zealand                            Massey Avenue Bowling Club

          The Family Centre (Pasefika Ola Manuia)         

(iv)    notes that further recommendations will be forthcoming for the remaining  $191,000 targeted at COVID-19 recovery; and

(v)     notes the funding that has been allocated under the Community Resilience Fund since the last meeting of the Committee held in July 2020 outlined in paragraph 31 of the officer’s report.”

 

7.

Director's Report - Neighbourhoods and Communities Group (20/908)

Report No. CEC2020/5/181 by the Director Neighbourhoods and Communities Group

 

The Director Neighbourhoods and Communities Group elaborated on the report.

 

Resolved: (Deputy Mayor Lewis/Cr Edwards)                 Minute No. CEC 20505

“That the Committee notes and receives the report.”

8.

Director's Report - Strategy & Engagement (20/912)

Report No. CEC2020/5/182 by the Director of Neighbourhoods and Communities and the Director of Transformation and Resources

 

The Director of Neighbourhoods and Communities and the Director of Transformation and Resources elaborated on the report.

In response to a question regarding the ‘HighLight’ event, the Director of Neighbourhoods and Communities advised that information on the event would be included as part of the Long Term Plan. 

 

Resolved: (Deputy Mayor Lewis/Cr Mitchell)                   Minute No. CEC 20506

“That the Committee notes and receives the report.”

9.

Councillor Led Climate Change Working Group Update (20/910)

Report No. CEC2020/5/19 by the City Wide Councillor

 

Cr Briggs elaborated on the report.

 

Resolved:  (Deputy Mayor Lewis/Cr Mitchell)                  Minute No. CEC 20507

“That the Committee

(i)      notes and receives the contents of the Memorandum;  

(ii)     requests that the draft Long Term Plan has a Chapter on Climate Change, including an Action Plan and Measurements and that the four wellbeings are considered;  and

(iii)    recommends that the importance of Climate Change action is embedded in all parts of the draft Long Term Plan.”

 

 

 

 

10.     Information Item

 

Community and Environment Committee Work Programme (20/956)

Report No. CEC2020/5/92 by the Acting Committee Advisor

 

Resolved: (Deputy Mayor Lewis/Cr Briggs)            Minute No. CEC 20508

“That the work programme be noted and received.”

11.     QUESTIONS   

            There were no questions.

 

 

There being no further business the Chair declared the meeting closed at 3.07pm.

 

 

 

 

 

Deputy Mayor T Lewis

CHAIR

 

 

 

 

 

 

CONFIRMED as a true and correct record

Dated this 29th day of September 2020