HuttCity_TeAwaKairangi_BLACK_AGENDA_COVER

 

 

Wainuiomata Community Board

 

 

19 August 2020

 

 

 

Order Paper for the meeting to be held in the

Wainuiomata Library, Queen Street, Wainuiomata,

on:

 

 

 

 

 

Wednesday 26 August 2020 commencing at 7.00pm

 

 

 

 

 

Membership

 

Gabriel Tupou (Chair)

Dawn McKinley (Deputy Chair)

Terry Stallworth

Gary Sue

Sisi Tuala-Le’afa

Jodie Winterburn

Cr Keri Brown

 

 

 

 

 

 

 

 

 

 

 

 

 

For the dates and times of Council Meetings please visit www.huttcity.govt.nz

 

 

 

Community boards – functions and delegations 

This document records the delegation of Council functions, responsibilities, duties, and powers to Community Boards. 

The Community Boards have been established under section 49 of the Local Government Act 2002 to represent, and act as an advocate for, the interests of their community. 

The delegations are expressed in general terms.  The delegations shall be exercised with proper regard for the Council’s strategic direction, policies, plans, Standing Orders and its interpretation of its statutory obligations.  The delegations are to be read together with the following propositions.

These delegations are based on the following principles:

·                Issues relevant to a specific community should be decided as closely as possible to that community.  Where an issue has broader implications, i.e. any effects of the decision cross the board boundary, the matter will be decided by Council after seeking a recommendation from the relevant Community Board. This includes any decisions that have strategic importance to the city as a whole, and those that will impact on or create consequences for other parts of the city or the city as a whole. An assessment of issues that fall into this category will be made as part of the corporate agenda process for each meeting cycle. Any uncertainties over interpretation will be referred to the Mayor and Chief Executive to determine in consultation with the relevant Standing Committee and Board Chair;

·                Efficient decision-making should be paramount;

·                Conflicts of interest should be avoided and risks minimised;

·                To ensure processes are free from bias and pre-determination Community Boards should not adjudicate on issues on which they have advocated or wish to advocate to Council;

·                Community Boards should proactively and constructively engage with residents, Residents’ Associations and local community groups on local matters that affect the community they represent, raise with Council issues raised with them by their community, and advocate on behalf of their community.

These delegations:

(a)        recognise that the role of Council is to look after the affairs of the city as a whole, and the role of a Community Board is to represent the interests of its community.

(b)        do not delegate any function, duty or power which a statute (for example section 53(3) and clause 32(1) of Schedule 7 of the Local Government Act 2002) prohibits from being delegated;

(c)        are subject to and do not affect any delegation which the Council has already made or subsequently makes to any other committee, Council officer or other member of staff;

(d)       are subject to any other statutory requirements that may apply to a particular delegation;

(e)        are subject to any notice issued by the Council, from time to time, to a Community Board that a particular issue must be referred to Council for decision;

(f)         reflect that decisions with significant financial implications should be made by Council (or a committee with delegated authority);

(g)        promote centralisation of those functions where the appropriate expertise must be ensured; and

(h)       reflect that all statutory and legal requirements must be met.

DELEGATIONS

Engage informally with Council through:

·             Council Briefings - Community Board members are invited to attend all Council Briefings unless the topic is for Council members only and outlined as such on the invitation.

·             Quarterly meetings of the Community Board Chairs with the Mayor and Chief Executive to consider the effectiveness of community representation and the accompanying support mechanisms.

·             Corporate Leadership Team contact, with one senior officer assigned as the contact person to attend each Community Board meeting and provide liaison with Council.

·             Elected Member Support – Democratic Services hopes to establish a position that will provide seamless liaison between Council, staff and Community Boards.

·             Corporate agenda process for each meeting cycle, providing information on the Council’s work programme for the year broken down by cycle.

Provide their local community’s input, through preparing reports or submissions, on:

·             Council’s Long Term Plan and/or Annual Plan.

·             Council’s policies, programmes (including the District Roading Programme) and bylaws.

·             Changes or variations to the District Plan.

·             Resource management issues which it believes are relevant to its local community, through advocacy.

·             The disposal or acquisition of significant assets.

·             Road safety including road safety education within its area.

·             The review of Local Community Plans as required.

·             Any other issues a Board believes is relevant to its local area.

Reports may be prepared by the Board and presented to Council Committees, along with an officer’s recommendation, for consideration.

Any submissions lodged by a Board require formal endorsement by way of resolution.

Standing Order 21.16, Community Board and Youth Council Participation in Meetings of Council and Standing Committees, makes provision for the Chair of a Community Board (or their representative as advised by the Chair prior to the meeting) to participate in discussion on any matters which are of interest to a particular ward area at meetings of the Standing Committees of Council, but there are no voting rights or rights to move or second motions. The rules of debate applicable to members of the Council apply to the Community Board representative. Notification of the intention to exercise speaking rights and identification of the relevant agenda item are to be provided to the Chair prior to the meeting. In exceptional circumstances Board representatives may be invited to participate on specific subjects at meetings of the full Council, at the discretion of the Council Chair.

 

Co-ordinate with Council staff:

·             Local community consultation on city-wide issues on which the Council has called for consultation.

Provide input to officers on:

·             Roadworks, water supply, sewerage, stormwater drainage, waste management and traffic management for its local area.

·             Parks and reserves and associated public facilities, recreational facilities and community activities within its local area.

Develop:

·             Community Response Plans in close consultation with the Wellington Region Emergency Management Office, emergency organisations, the community, residents’ associations, other community groups, and local businesses, for review on an annual basis.

Promote:

·             Recreational facilities and opportunities in its area with a view to ensuring maximum usage.

·             Arts and crafts in its area.

Grant:

·             Local community awards.

Appoint:

·             A liaison member or, where appropriate, representatives to ad hoc bodies, which are involved in community activities within the Board’s area, on which a community representative is sought.

·             Portfolio holders who will have responsibility for reporting back to the Board on the topics assigned.

Endorse:

·         Amendments to the Eastbourne Community Trust Deed (Eastbourne Community Board only).

 

Decide:

In the Community Board’s area:

·             Naming new roads and alterations to street names.

·             Official naming of parks, reserves and sports grounds within the provisions of Council’s Naming Policy. Note [1]

·             Removal and/or planting of street trees within the provisions of Council’s Operational Guide for Urban Forest Plan where a dispute arises that cannot be resolved at officer level.  Note [2]

·             The granting of leases and licences in terms of Council policy to voluntary organisations for Council owned properties in their local area, for example, halls, but not including the granting of leases and licences to community houses and centres.

·             The granting of rights-of-way and other easements over local purpose reserves and granting of leases or licences on local purpose reserves.

·             The granting of leases and licences for new activities in terms of Council policy to community and commercial organisations over recreation reserves subject to the provisions of the Reserves Act 1977 and land managed as reserve subject to the provisions of the Local Government 2002, in their local area.  (Note: renewal of existing leases and licences will be reported once a year to the appropriate Council Committee).

·             The allocation of funding from the Community Engagement Fund in accordance with Council’s adopted guidelines (attached as Appendix 1).

·             Expenditure of funds allocated by the Council to the Board from the Miscellaneous Budget to cover expenditure associated with the activities of the Board.  The Chair to approve expenditure, in consultation with the Board, and forward appropriate documentation to the Committee Advisor for authorisation.  Boards must not exceed their annual expenditure from the Miscellaneous Budget.

·             The allocation of funding for the training and development of Community Board members, including formal training courses, attendance at seminars or attendance at relevant conferences.

Resource Management Hearings:

·             Each Community Board may have one suitably trained member available for selection to sit on the Hearings Subcommittee for notified resource consent applications. This will require the member to hold current certification under the Making Good Decisions Training, Assessment and Certification Programme for RMA Decision-Makers. No Board member shall be eligible for selection if the Board has made a submission on the matter to be decided.

NOTE: The Ministry for the Environment advocates that Councils offer specialist RMA training in areas of law which are difficult to grasp or where mistakes are commonly made. This is to complement the Good Decision Making RMA training that they run (which is an overview and basic summary of decision making, rather than an in-depth training in specific areas of the RMA). Therefore in order to facilitate this, the RMA training run for elected members who wish to be hearings commissioners is mandatory.

Reasons for the importance of the training:

§  Hearings commissioners are kept abreast of developments in the legislation.

§  Legal and technical errors that have been made previously are avoided (many of which have resulted in Environment Court action which is costly, time consuming and often creates unrealistic expectations for the community).

§  The reputation of Council as good and fair decision makers or judges (rather than legislators) is upheld.

Consider and make recommendations to Council on:

·             Particular issues notified from time to time by Council to the Community Board, including roading issues within the Community Board’s area.

·             Roading issues considered by the Mayor and Chief Executive to be strategic due to their significance on a city-wide basis, including links to the State Highway, or where their effects cross ward or community boundaries.

·             Parks, reserves and sports ground naming for sites that have a high profile, city-wide importance due to their size and location and/or cross ward or community boundaries.

·             Representatives to any Council committee, subcommittee, subordinate decision-making body, working group, or ad hoc group on which a Community Board representative is required by Council.

·             The setting, amending or revoking of speed limits in accordance with the Hutt City Council Speed Limits Bylaw 2015, including the hearing of any submissions.


 

appendix 1 – community engagement fund

criteria

The fund is for local activities and events that directly benefit the local community. 

 

To be eligible for funding the organisation must be a charitable trust or an incorporated society and the activity must take place within the Hutt. 

 

Each of the city’s seven wards receive funding according to the number of residents within its boundaries. For each resident there is an allocation of 40 cents. 

The ward allocations are listed below:

Ward

Amount

Eastbourne

$2,366

Petone

$6,250

Wainuiomata

$8,607

Central

$9,320

Eastern

$8,461

Northern

$7,644

Western

$6,201

Applications must support the Local Community Plan, if there is one, and also core Council business as identified in the Long Term Plan.

Decisions

Each Community Board decides the funding applications within its area. Boards are free to distribute their funding in a single large allocation or spread it over a number of smaller ones.

What can be funded

·         purchase of office equipment

·         food and catering costs

·         community festivals

·         youth group events and projects run by the elderly or citizens associations

·         art projects that are not part of the core curriculum

·         advertising, promotion costs

What won’t be funded

Activities that:

·         promote an organisation’s religious, ethical, commercial or political views

·         involve buying land or buildings or carrying out maintenance on buildings 

·         duplicate services that are already covered by Council or by government agencies eg, health or education providers

·         have already begun or have already finished

·         involve the redistribution of funds to others at the applicant’s discretion

·         involve fundraising or legal costs

·         involve capital investments or trust funds

·         go towards prize money

·         are operational costs eg, salaries, wages, rent, power

Funding rules

Successful applicants must:

·         use funds only for the approved purpose and in accordance with any terms and conditions set by Council

·         use funds by June 30 of the following year

·         let Council’s funding officer know immediately if any difficulty or potential difficulty arises that may compromise the service or project

·         lay a complaint with Police if any funds are stolen or misappropriated, and then notify Council

·         allow Council to audit the use of the funds should it wish to do so

·         recognise Council’s  support in all publicity material, annual reports and similar publications

·         complete an Accountability Report no later than six weeks after completing the project. This should outline how the funds were used and how the community benefited

·         make a presentation to the funding group showing how the event met its objectives.

Council’s Community Funding Advisor is available to support and assist community groups when making applications through the Council’s online grants system.

 

 

    


HUTT CITY COUNCIL

 

Wainuiomata Community Board

 

Meeting to be held in the Wainuiomata Library, Queen Street, Wainuiomata on

 Wednesday 26 August 2020 commencing at 7.00pm.

 

ORDER PAPER

 

Public Business

 

1.       APOLOGIES 

2.       PUBLIC COMMENT

Generally up to 30 minutes is set aside for public comment (three minutes per speaker). Speakers may be asked questions on the matters they raise.

3.       Mayor's Address (20/839)

4.       PRESENTATIONS

a)      Presentation by Local Councillor from Greater Wellington Regional Council (20/838)

Verbal presentation by Local Councillor from Greater Wellington Regional Council.

b)     Presentation by Wainuiomata Juniors Rugby League (20/851)

Verbal presentation by a representative of the Wainuiomata Juniors Rugby League Club.

 5.      CONFLICT OF INTEREST DECLARATIONS 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.   

6.       Minutes

Meeting minutes Wainuiomata Community Board, 24 June 2020                     11

7.       Report referred for Board input before being considered by committee of Council

Proposed Road Closure - Wellington Triumph Sports Car Club Coast Road Sprint (20/784)

Report No. WCB2020/5/165 by the Traffic Engineer - Network Operations   18 

8.       Committee Advisor's Report (20/789)

Report No. WCB2020/5/73 by the Committee Advisor                                     27

9.       SUBMISSION TO HUTT CITY COUNCIL'S RUBBISH AND RECYCLING CONSULTATION (20/914)

Memorandum dated 17 August 2020 by the Committee Advisor                      31

10.     Chair's Report (20/875)

Report No. WCB2020/5/74 by the Chairperson                                                 36

11.     Information Items

a)      Update on the Street Naming of the Subdivision at 80 Parkway, Wainuiomata (20/842)

Memorandum dated 5 August 2020 by the Traffic Engineer                    38

b)      Update on the Street Naming of the Subdivision of 82-106 Moohan Street, Wainuiomata (20/843)

Memorandum dated 5 August 2020 by the Traffic Engineer                    41

12.     QUESTIONS

With reference to section 32 of Standing Orders, before putting a question a member shall endeavour to obtain the information. Questions shall be concise and in writing and handed to the Chair prior to the commencement of the meeting.   

 

 

 

 

 

 

 

Toi Lealofi

COMMITTEE ADVISOR

          


                                                                      17                                                 24 June 2020

HUTT CITY COUNCIL

 

Wainuiomata Community Board

 

Minutes of a meeting held in the Wainuiomata Library, Queen Street, Wainuiomata on

 Wednesday 24 June 2020 commencing at 7.00pm

 

 

PRESENT:

Mr G Tupou (Chair)

Mrs J Winterburn

 

Ms D McKinley (Deputy Chair)

Ms S Tuala-Le’afa

 

Cr K Brown

Mr G Sue

 

Mr T Stallworth

 

 

IN ATTENDANCE:       Mayor C Barry

                                          Cr J Briggs

                                          Ms J Miller, Chief Executive

Mr K Puketapu-Dentice, Director Economy & Development

Mr G Stuart, Head of Regulatory Services and Emergency Management

Ms J Houpapa, Business Operations Manager

                                          Ms T Lealofi, Committee Advisor

 

 

PUBLIC BUSINESS

 

1.             APOLOGIES 

 

There were no apologies.

2.       PUBLIC COMMENT

Speaking under public comment, Mr D Guilde and Mr S Bason spoke to their request to the Board regarding Transitional Housing on Wood Street from the previous meeting on 19 February 2020.  Mr Guilde asked for any updates from Kai Oranga.

 

The Chair advised an email was received from Kai Oranga on 28 May 2020 and was circulated to the residents of Wood Street.

 

Mr Guilde queried if public notification needed to go through Council for objection to the project.  The Chief Executive responded that she would investigate the matter.

 

Speaking under public comment, Ms S Moffat spoke on the landfill issue.  She raised a concern about Council’s lack of accountability to deliver its promises. She believed that Council had treated the landfill issue ‘business as usual’ since the hearing that had taken place on 24 March 2020.

 

She reminded members that Wainuiomata was not a dumping ground. 

 

In response to a question from a member, Ms Moffat advised that she was unable to respond on behalf of the Community Liaison Group but she believed the delay was due to lack of accountability and transparency by Council.

 

Speaking under public comment, Ms L Olsen expressed concern about the housing crisis. She noted that additional houses needed to be built for the homeless. She reminded members that Wood Street land belonged to Mana Whenua.

 

Speaking under public comment, Ms J Wootton expressed concern about accessing the Board’s agendas online. Mr Sue suggested that hard copies be made available at the Wainuiomata library and a copy could be uploaded on the Facebook Wainuiomata Community Board page. Ms Wootton also expressed concern about the Riverlink project.

 

The Chief Executive noted that the Riverlink project was one of the important projects on the Council’s radar.  She advised Council’s position statements were displayed on the Council’s Facebook page.

           

 

Resolved: (Mr Tupou/Mr Stallworth)                                Minute No. WCB 20401

“That Standing Order 15.2 be temporarily suspended to allow public comment to be extended beyond 30 minutes.”

 

Speaking under public comment,  MP Ginny Andersen gave an update on Wainuiomata High School re-development progress.  She noted that there was a delay due to Covid-19.

 

3.

Mayor's Statement (20/588)

Mayor Barry thanked the Board for its support during the Covid-19 alert levels.

He stated that Council had recently signed off the Annual Plan, acknowledging the impacts of Covid-19 resulting in a 3.8% rates increase and not the proposed 7.8% rates increase.  He noted that the rates increase would allow Council to invest in core infrastructure and other big projects.

Mayor Barry informed members of the Community Resilience Fund to help support the community organisations as well as sport and recreation groups post Covid-19.  He spoke about the demolition of the Wainuiomata Mall and the good progress made to date.

 

He thanked members for their hard work and also for their submission to the Council’s Annual Plan 2020/21.

 


 

4.       Presentations

a)

Presentation by Local Councillor from Greater Wellington Regional Council (20/533)

Cr van Lier provided an overview of work being undertaken by GWRC. He noted a planned rates increase of 3%, adoption of the Strategic Direction 2020/21 Policy and upcoming community events.

The Chair thanked Cr van Lier for the comprehensive update.

 

b)

Update: Council's Museums Division (20/554)

The Business Operations Manager gave an overview of Council’s Museums Division responsibilities. She encouraged members of the public to visit the city’s museums.

 

5.       CONFLICT OF INTEREST DECLARATIONS  

Ms McKinley and Ms Winterburn declared conflicts of interest in relation to item 7, Community Engagment Fund and took no part in discussion or voting on the matter.

 

6.       Minutes

Resolved: (Mr Tupou/Cr Brown)                                       Minute No. WCB 20402

 “That the minutes of the meeting of the Wainuiomata Community Board held on Wednesday,
19 February 2020, be confirmed as a true and correct record.”

    

7.

Community Engagement Fund Round Two 2019-2020 (20/509)

Memorandum dated 3 June 2020 by the Community Advisor Funding and Community Contracts

Ms Winterburn declared conflict of interest in relation to part (v). Ms McKinley declared  conflict of interests in relation to part (iv) and (vi).

 

Resolved: (Mr Tupou/Mr Sue)                                            Minute No. WCB 20403

“That the Board:

 

(i)      notes that this is the second round of funding;

 

(ii)     notes the Community Engagement Fund closed on Tuesday 16 June 2020 and six applications have been received;  

 

(iii)    agrees that the applications were considered according to the merits of the application criteria and priorities of the fund;

 

(iv)    approves the application from Wainuiomata Community Patrol from the Community Engagement Fund for the total of $781.00 to replace defibrillator pads that is stored in the Wainuiomata  Community Patrol vehicle;

 

(v)     approves the application from Wainuiomata Natural Heritage Trust from the Community Engagement Fund for the total of $437.00 for purchase of hi-visibility safety vests for volunteers servicing trapping lines;

 

(vi)    approves the application from Wainuiomata Volunteer Fire Brigade from the Community Engagement Fund for the total of $1,752.00 for purchase of safety equipment, road cones and a collapsible road cone with light;

 

(vii)   approves the applications from  Gaylene Pluck, Church of Nazarene Wainuiomata from the Community Engagement Fund for the total of $1,527.00 for the purchase of supplies for the Wainuiomata Women;

 

(viii) approves the application from Wainuiomata Rugby Football League Club from the Community Engagement Fund for the total of $1,511.00 for the hireage of emergency services during hosting of rugby league competition and purchase of sausages and bread;

 

(ix)    declines the application from Friends Who Care; and

 

(x)     agrees that the organisations granted funding will be required to attend a meeting of the Board once the project has been completed.”

 

 

8.

Community Board Functions and Delegations (20/543)

Report No. WCB2020/4/11 by the Contractor

 

Resolved: (Mr Tupou/Mr Sue)                                            Minute No. WCB 20404

“That the Board:

(i)    notes the delegations to Community Boards approved by Council (attached as Appendix 4 to the report);

(ii)   notes the requirements for certification under the Making Good Decisions Training, Assessment and Certification Programme for RMA Decision-Makers, as outlined in the report;

(iii)  agrees to have one suitably trained member available for selection to sit on the Hearings Subcommittee for notified resource consent applications; and

(iv)  agrees to informally meet to nominate a member of the Board to fulfil this role.”

 

9.

Adoption of Standing Orders (20/545)

 

Report No. WCB2020/4/12 by the Contractor

 

Resolved: (Mr Tupou/Cr Brown)                                       Minute No. WCB 20405

“That the Board:

(i)    receives the information contained in the report;

(ii)   notes the requirement to achieve the agreement of at least 75% of members present at a meeting to adopt (and amend) the Standing Orders; and

(iii)  adopts Hutt City Council’s Standing Orders, attached as Appendix 1, for use throughout the 2019-2022 triennium.”

 

10.

Submission to the Hutt City Council's Draft Annual Plan for 2020-2021 (18/31)

 

Memorandum dated 8 June 2020 by the Committee Advisor

 

Resolved: (Mr Tupou/Ms McKinley)                                  Minute No. WCB 20406

 

“That the Board:

 

(i)    notes that a submission in respect of Hutt City Council’s Draft Annual Plan 2020/21 requires the Board’s retrospective endorsement; and

 

(ii)   retrospectively endorses its submission attached as Appendix 1 to the report.”

 

11.

Chair's Report (20/612)

Report No. WCB2020/4/57 by the Chair

 

The Chair gave a summary on the Spirit Awards nomination process that was due to open in August 2020.  He advised further information would be advertised in the local paper, online and at the Wainuiomata library for residents to make their nominations.

 

Resolved: (Mr Tupou/Mr Sue)                                            Minute No. WCB 20407

“That the report be noted and received.”

 

12.     Information Item

Waiu St Fenced Dog Park update (20/583)

Memorandum dated 10 June 2020 by the Head of Regulatory Services and Emergency Management

The Head of Regulatory Services and Emergency Management elaborated on the memorandum.

In response to a question from a member, the Head of Regulatory Services and Emergency Management advised he would follow up on the contamination testing of the site and send updated information to members.

Resolved: (Mr Tupou/Mr Stallworth)                       Minute No. WCB 20408

“That the information is noted and received.”

 

13.

Committee Advisor's Report (20/517)

Report No. WCB2020/4/48 by the Committee Advisor

 

Resolved: (Mr Tupou/Mrs Winterburn)                             Minute No. WCB 20409

“That the Board notes and receives the report.”

14.     QUESTIONS   

          There were no questions.

 

 

There being no further business the Chair declared the meeting closed at 8.42 pm.

 

 

 

 

 

 

G Tupou

CHAIR

 

 

 

 

CONFIRMED as a true and correct record

Dated this 26th day of August 2020

 

 

  


                                                                                      20                                                       26 August 2020

Wainuiomata Community Board

28 July 2020

 

 

 

File: (20/784)

 

 

 

 

Report no: WCB2020/5/165

 

Proposed Road Closure - Wellington Triumph Sports Car Club Coast Road Sprint

 

Purpose of Report

1.    The purpose of this report is to seek the endorsement of the Wainuiomata Community Board for the temporary closure of a section of Coast Road for the running of the annual Wellington Triumph Sports Car Club – Sealed Sprint, on Sunday 8th November 2020 between the hours of 7:30am to 4:00pm.

Recommendations

That the Wainuiomata Community Board, subject to the conditions outlined in the Traffic Impact Report attached (Appendix 1) to this report;

(i)    endorses the application made by the Wellington Triumph Sports Car Club to temporarily close the following section of Coast Road, Wainuiomata, as part of their Annual Club Sealed Sprint Event to be held on Sunday 8th November 2020, between 7:30am and 4:00pm as shown in Appendix 2 to the report as follows;

(a)   Coast Road, Wainuiomata
(the section from the East Harbour Bridge intersection (-41.36427° lat : 174.88336° long) to the end of the sealed section (-41.41467° lat : 174.89532° long); and

(ii)   notes that the closure will cause disruption to users of Coast Road, and will require a comprehensive communication/notification plan to mitigate the effects.

For the reason that the proposed temporary road closure is required to accommodate the safe management of the proposed event.

 

Background

2.    Council has received an application from the Wellington Triumph Sports Car Club Inc. for approval to hold their annual sealed sprint event which involves the temporary closure of a section of Coast Road, Wainuiomata.
Details of the closure and the expected impact on traffic are attached as appendices to this report.

3.    At its meeting of 12 August 2008, Council approved a procedure for Council to follow to comply with the Local Government Act 1974 (Schedule 10) provisions for temporary road closures for events.

4.    Processes have been established to implement these procedures, including the required communications and consultation prior to any approval of a closure.

5.    This report has been prepared in accordance with the approved procedures.

Discussion

6.    The Councils Traffic Engineer – Network Operations, acting as Council’s Traffic Engineer, has assessed the proposed closure with regards to its expected impact on traffic. The Traffic Engineer has provided a professional opinion as to whether the resulting impact on traffic is likely to be reasonable or unreasonable.

7.    The proposed closures, if implemented in conjunction with a compliant temporary traffic management plan and in conjunction with an appropriate safety management plan (endorsed by MotorSport NZ), can be managed.

8.    The closure of the road will cause disruption to users of Coast Road, requiring a comprehensive communication/notification plan.

Options

9.     The Community Board can;

a.   endorse the proposed temporary closures and associated parking restrictions as presented in the report as is; or

b.   endorse the proposed temporary closures and associated parking restrictions with additional comment that will be presented to the Regulatory Committee to assist in its decision; or

c.   disagree with the proposed temporary closures and associated parking restrictions, and provide comment to be presented to the Regulatory Committee to assist in its decision

10.   Officers recommend Option a, as the effects of the event can be effectively managed through the conditions of the road closure approval, as proven in previous years.

Climate Change Impact and Considerations

11.  The matters addressed in this report have been considered in accordance with the process set out in Council’s Climate Change Considerations Guide.

Consultation

12.  The public notice advising that the Council is proposing to consider this closure was published in the classifieds section of the Hutt News on Tuesday 7th July 2020 – No correspondence was received.

13.  The organiser has consulted with the properties directly affected by the closure (as shown in Appendix 3 to this report).

Legal Considerations

14.  Approval is required from either Council or the Regulatory Committee to allow for the temporary closure of roads, and for the imposition of temporary No Stopping restrictions. This will ensure that Council is complying with the requirements of both the Local Government Act 1974 (Schedule 10) and the Transport (Vehicular Traffic Road Closure) Regulations 1965 for the temporary closure of roads within its jurisdiction.

Financial Considerations

15.  For community events, the cost of the public notices in The Hutt News is paid from Council budgets. For commercial events, the cost of the public notices is passed onto the appropriate event organiser. This event is deemed a commercial event

Appendices

No.

Title

Page

1

Appendix 1: Traffic Impact Report - Coast Road (WTSCC) - 2020_Revised

21

2

Appendix 2: WTSCC - Coast Rd Sealed Sprint 2020 - Aerial

25

3

Appendix 3: WTSCC - Resident Consultation

26

     

 

Author: Charles Agate

Traffic Engineer - Network Operations

 

 

Approved By: Damon Simmons

Traffic Asset Manager

 


Attachment 1

Appendix 1: Traffic Impact Report - Coast Road (WTSCC) - 2020_Revised

 

Hutt City Council homeAppendix 1

 

 

Proposed Temporary Road Closure Impact Report:

Coast Road, Wainuiomata - (Wellington Triumph Sports Car Club – Sealed Sprint)

1.       Description of Event

The Wellington Triumph Sports Car Club Inc (WTSCC) has applied to temporarily close;

·    Coast Road, Wainuiomata
the section from the East Harbour Bridge (-41.36427° lat : 174.88336° long) to the end of the sealed section (-41.41467° lat : 174.89532° long) on Sunday 8th November 2020 between the hours of 7:30am to 4:00pm for a sealed sprint event.

This event is promoted and run by the WTSCC under the New Zealand Motor Sport Manual – National Sporting Code

The event has been run since 2017.

2.       Council Promotions and Events Team

The City Promotions and Events Division have assessed the proposed event with regard to its contribution towards Council’s strategies and policies, and the event is consistent with the objectives and outcomes of these strategies.

3.       Public Notice

The public notice advising that the Council is proposing to consider this closure was published in the Classifieds Section of the Hutt News on Tuesday 7th July 2020.

 

 

4.       Consultation

This event has the requirement of the event organiser providing proof of consultation prior to the report being presented to the Wainuiomata Community Board by 14th August 2020.
The consultation for this event will be presented to both the Wainuiomata Community Board on the 26th August 2020, and the Regulatory Committee on the 15th September 2020.
Details of all consultation received will be presented as part of the report to Regulatory Committee  meeting on 15th September 2020.

 

5.        Traffic Impact Assessment

Prior Closures

The proposed closure will not result in the road being closed for an aggregate of more than 31 days in any year as set down in Schedule 10, Section 11e of the Local Government Act 1974.

Traffic Impact

In the opinion of Charles Agate, Network Traffic Engineer – Transport, acting as Council’s Traffic Engineer, the proposed closure, if implemented in conjunction with a compliant temporary traffic management plan, and in conjunction with an appropriate safety management plan (endorsed by MotorSport NZ) and an effective travel plan for cyclists and pedestrians affected by the proposed closure is not likely to impede vehicle traffic unreasonably, subject to the conditions listed below.
It is noted that the Council reserves the right to modify this opinion at any time.


6.        Conditions of Closure
Subsequent to approval, the applicant will be notified of the decision, and if approved, required to adhere to the following conditions;

·    The access requirements of residents, businesses and specific users affected by the closure must be taken into account, and provided with an escort within the closed event area.

·    The insurance requirements (as set out in the Transport (Vehicular Traffic Road Closure) Regulations 1965) and MotorSport NZ a met a minimum of 7 days prior to the scheduled commencement of the event and copies provided to the Councils’ Traffic Engineer – Network Operations.

·    The organiser, in conjunction with Councils’ Road and Transport Division will arrange for an inspection of the road surface prior to, and after the event. Any significant defects resulting from the event shall be repaired by the Council, at the full cost of the applicants.

·    Appropriate notification is to be provided to regular users of Coast Road, and the surrounding cycle and walking tracks. This will include (but not limited to);

Road Closure Notification Boards to be installed at the intersection with the East Harbour Bridge, and at the intersection of Coast Road and Parenga Street,

Advertising in local cycling newsletters and webpages, along with Love Wainuiomata’s Facebook Page,

Placing notices along the Heartland Ride route, and liaising with Hutt Valley NZ in the weeks leading upto the event.

·    Provision of marshals (permanently throughout the event) at every closure point along the entire circuit to provide crowd control.

·    Ensure that adequate radio communication is established from all controlled closure points to the central control.

·    That the applicants comply fully with the directions of the Police to cancel or suspend all events if in the Police’s opinion public safety measures are inadequate or any of the foregoing conditions are not being complied with. All events are to remain suspended until the Police are satisfied the public safety measures are adequate and the foregoing conditions are being complied with.

·    The applicant will act as directed by the Police or by officers of the Road Controlling Authority (HCC).

·    The applicant shall allow access for all emergency vehicles

·    The event organiser must apply for a Corridor Access Request (CAR) via Submitica (www.submitica.com) no less than 30 days prior to the event

·    The event organiser must provide to Council a compliant Temporary Traffic Management Plan (TTMP) prepared by a suitably qualified person and be appropriate for both the level of road and the nature of the closure, no less than 30 days prior to the event.

·    All Temporary Traffic Management (TTM) must comply with NZTA’s Code of Practice for Temporary Traffic Management (CoPTTM) and any conditions set down by Councils’ Corridor Manager and/or Traffic Management Coordinator (TMC)

·    The event organiser must gain both CAR and TTMP Approvals a minimum of 7 days prior to the scheduled event date to ensure the event can proceed.

·    All TTM is to be installed by suitably qualified personnel, under the supervision of a NZTA qualified Site Traffic Management Supervisor (STMS).   

·    The closure is restricted to the roads, dates and hours as approved by Council.

·    The event organiser must have a valid Health and Safety plan which details how emergency vehicles can gain access to the closure area during the event.

·    The event organiser is required to comply with the directions of both the Police and authorised officers of the Road Controlling Authority (HCC).

·    The event organiser is responsible for the management of all work relating to the physical closure of roads and maintaining both the closure and public safety within the closure area.

·    The event organiser is responsible for ensuring closed roads are left in a suitably clean and tidy state following the completion of the event.

 

7.        Addendum

Addendum 1:

 

Author:                                Charles Agate, Network Traffic Engineer, Transport

Approved by:    Damon Simmons, Traffic Asset Manager


Attachment 2

Appendix 2: WTSCC - Coast Rd Sealed Sprint 2020 - Aerial

 


Attachment 3

Appendix 3: WTSCC - Resident Consultation

 

 


                                                                                      28                                                       26 August 2020

Wainuiomata Community Board

31 July 2020

 

 

 

File: (20/789)

 

 

 

 

Report no: WCB2020/5/73

 

Committee Advisor's Report

 

 

 

1.    The purpose of the report is to update the Board on items of interest.

 

Recommendation

That the Board notes and receives the report.

 

Council’s current consultation and community engagement

Proposed Waste Management Bylaw 2020 – until 25 September 2020

2.    The proposed Solid Waste Management and Minimisation Bylaw 2020 will help Council deliver waste management and minimisation in Lower Hutt. Further information can be found on here and to fill out the submission form, you can view it on the Council website: https://haveyoursay.huttcity.govt.nz/waste-bylaw

 

Heritage Policy Review

3.    The initial stage of our Heritage Policy Review included a survey from 9-26 November 2018 to understand people’s knowledge, appreciation and aspirations for our cultural and heritage resources.  Work has restarted on this project.

 

2019/20 Administration and Training Budget

4.   A breakdown of the expenditure for the 2019/20 year.

 

Miscellaneous Administration

Training

Budget

$5,0000.00

$3,000.00

Expenditure at 30 June 2020

$3,132.65

$2,379.99

BALANCE

$1,867.35

$620.01

 

 

 

 

5.    A detailed expenditure is attached as Appendix 1 to the report.

2020/21 Administration and Training Budget

6.   The Board is allocated $8,000 per annum, comprised of:

-     Miscellaneous Administration         $5,000

-     Training                                             $3,000

7.   The following is the Board’s expenditure as at 1 July 2020.

 

Miscellaneous Administration

Training

Balance remaining

 $5,000.00

$3,000.00

-     Advertising, April cancellation ad due to Covid-19

$310.50

 

Balance remaining

$4689.50

$3,000.00

 

 

 

Appendices

No.

Title

Page

1

Appendix 1: Wainuiomata Community Board Expenditure 2019-20

29

2

Appendix 2: Wainuiomata Community Board Expenditure 2020-21

30

    

 

 

Author: Toi Lealofi

Committee Advisor

 

 

Approved By: Kate Glanville

Senior Democracy Advisor

 

 


Attachment 1

Appendix 1: Wainuiomata Community Board Expenditure 2019-20

 


Attachment 2

Appendix 2: Wainuiomata Community Board Expenditure 2020-21

 


MEMORANDUM                                                  31                                                       26 August 2020

Our Reference          20/914

TO:                      Chair and Members

Wainuiomata Community Board

FROM:                Toi Lealofi

DATE:                17 August 2020

SUBJECT:           SUBMISSION TO HUTT CITY COUNCIL'S RUBBISH AND RECYCLING CONSULTATION

 

 

Recommendation

That the Board:

(i)    notes that a submission in respect of Hutt City Council’s Rubbish and     Recycling consultation was made which requires the Board’s             retrospective endorsement; and

 

(ii)   endorses its submission to the Hutt City Council’s Rubbish and    Recycling consultation, attached as Appendix 1 to the memorandum.

 

Background

Attached is a copy of the Board’s submission to the Hutt City Council’s Rubbish and Recycling consultation.

 

Appendices

No.

Title

Page

1

Appendix 1: WCB Submssion_Rubbish & Recycling_16Aug20

32

    

Author: Toi Lealofi

Committee Advisor

 

 

Approved By: Kate Glanville

Senior Democracy Advisor


Attachment 1

Appendix 1: WCB Submssion_Rubbish & Recycling_16Aug20

 


 


 


 


                                                                                      36                                                       26 August 2020

Wainuiomata Community Board

10 August 2020

 

 

 

File: (20/875)

 

 

 

 

Report no: WCB2020/5/74

 

Chair's Report

 

 

 

 

 

Recommendation

That the report be noted and received.

 

 

Appendices

No.

Title

Page

1

Appendix 1: WCB Chair's Report - 18 August 2020

37

    

 

 

 

 

 

 

 

 


Attachment 1

Appendix 1: WCB Chair's Report - 18 August 2020

 

Wainuiomata Community Board

Chair’s Report

 

18 August 2020

 

1.    Spirit Awards update

Nominations are now open for the Community Spirit Awards; nominations close on 30th September. Nomination forms are available at the library, where people can also deposit them in a drop box. We look forward to reading about the service and contributions people have given to our community.

 

2.    Drop-in Clinics – last Thursday each month

Drop-in clinics will be held on the last Thursday of each month, 2pm at the Wainuiomata Library. This is an opportunity for members to connect with local residents and discuss local issues or council consultations.

 

3.    Infrastructure Portfolio (Dawn) – Submission on Rubbish Collection Consultation

Dawn organised a drop-in information session on Sunday 9th August where residents shared their views on the rubbish collection consultation. We have made a submission to Council based on the feedback we have received from the community.

 

4.    Resilience Portfolio (Gabriel) – Community Exercise

I will be organising a Community Emergency Hub exercise with the Wellington Region Emergency Management Office (WREMO). As you can understand, being at level-2 of the pandemic means we are restricted in what we can do with the community. Depending on how the current circumstances pan out, I won’t have a confirmed date until we have confirmation on when we will return to level-1.

 

5.    Resource Management Act Portfolio (Sisi) – Appointment of member undertaking training

At our June meeting, we decided to have one of our members participate in the Resource Management Act training, which would lead to a role on the RMA Hearings Panel. I am pleased to confirm that we as the Board nominated Sisi Tuala-Le’afa to undertake that training.

 

6.    Environment Portfolio (Dawn) – Cleanfill Breaches

I received a request from Sally-Ann Moffat, member of the Cleanfill Learning Group for the Community Board to request information from council concerning alleged breaches committed by the Cleanfill operator and the actions Council Officers had taken in response.

 

I requested a report from Environment Consents, only to be advised that my request for information would be treated as an Official Information Request. However, this has not progressed. I have since been advised that reports, which are given to the Council Committee, are available to the public online. Council Director Helen Oram will be present at our meeting to answer any questions we may have concerning this issue.

 

Nāku noa, nā

 

 

 

 

 


Gabriel Tupou

Chairperson – Wainuiomata Community Board


MEMORANDUM                                                  39                                                       26 August 2020

Our Reference          20/842

TO:                      Chair and Members

Wainuiomata Community Board

FROM:                Threesa Malki

DATE:                05 August 2020

SUBJECT:           Update on the Street Naming of the Subdivision at 80 Parkway, Wainuiomata

 

 

Recommendation

That the Board receives and notes this memorandum.

 

Purpose of Memorandum

1.    To update the Wainuiomata Community Board on a correction to the street naming report presented to the Board for new street names of the subdivision at 80 Parkway, Wainuiomata.

Background

2.    At its meeting held on 19 February 2020, Wainuiomata Community Board considered the naming of two new roads of the subdivision at 80 Parkway.

3.    The name of road 1 was approved as “Grovedale Terrace” and road 2 as “Fawcett Way”.

4.    Subsequent to the meeting, LINZ advised that “Fawcett Way” was too similar to an existing road “Fawcet Place” in Belmont. Consequently, at its meeting held on 24 March 2020, Council approved the amended name for road 2 as “Ron Fawcett Way”.

5.    Road 2 was noted in the street naming reports as a private road, however the resource consent granted for the project requires that LOT 200 as shown in Appendix 1 is to be vested to Council.

6.    Hence it is to be noted that “Ron Fawcett Way” is a public road.

7.    As the final decision for the street naming was made by Council with the agreement of the Wainuiomata Community Board, at its next meeting Council will be asked to revoke the resolution for the naming of a ‘private road’ and approve the same name for the ‘public road’, rectifying this error.

8.    It is also noted that the street name suggestion originated from the public consultation conducted for the subdivision; hence the correct process for naming of a public road has been followed.

 

Appendices

No.

Title

Page

1

Appendix 1: 80 Parkway St Naming Plan for Memorandum to Wainuiomata Community Board

40

    

 

Author: Threesa Malki

Traffic Engineer

 

 

 

Approved By: Damon Simmons

Traffic Asset Manager

 


Attachment 1

Appendix 1 - 80 Parkway St Naming Plan for Memorandum to Wainuiomata Community Board

 


MEMORANDUM                                                  41                                                       26 August 2020

Our Reference          20/843

TO:                      Chair and Members

Wainuiomata Community Board

FROM:                Threesa Malki

DATE:                05 August 2020

SUBJECT:           Update on the Street Naming of the Subdivision of 82-106 Moohan Street, Wainuiomata

 

Recommendation

That the Board receives and notes this memorandum.

 

Purpose of Memorandum

1.    To update the Wainuiomata Community Board on a spelling correction to an approved street name of the subdivision of 82-106 Moohan Street, Wainuiomata.

Background

2.    At its meeting held on 19 February 2020, the Wainuiomata Community Board considered the naming of three new roads for the subdivision at 82-106 Moohan Street, Wainuiomata.

3.    The name for Public Road 1 was approved by the Board as ‘Orongoronga Terrace’.

4.    Among the suggestions submitted by the developer were two different spellings of the name, which was overlooked in the review process.

5.    The correct spelling is ‘Orongorongo Terrace’ (spelt with an ‘o’ not an ‘a’).

6.    Council will rectify this error and the existing signage will be replaced.

 

Appendices

There are no appendices for this report.   

 

 

Author: Threesa Malki

Traffic Engineer

 

 

 

Approved By: Damon Simmons

Traffic Asset Manager



[1] This excludes sites that are considered high profile, significant on a city-wide basis due to their size and location, or where the site crosses ward or community boundaries.

[2] The Operational Guide for Urban Forest Plan is available from Council’s Parks and Recreation Division.