HuttCity_TeAwaKairangi_BLACK_AGENDA_COVER

 

 

Petone Community Board

 

 

17 August 2020

 

 

 

Order Paper for the meeting to be held in the

Petone Library, 7 Britannia Street, Petone,

on:

 

 

 

Monday 24 August 2020 commencing at 6.30pm

 

 

 

 

Membership

 

Pam Hanna (Chair)

Mike Fisher (Deputy Chair)

Mike Henderson

Matt Roberts

Alex Voutratzis

Karen Yung

Deputy Mayor Tui Lewis

 

 

 

 

 

 

For the dates and times of Council Meetings please visit www.huttcity.govt.nz

 

 

 

 

 

 


 

community boards – functions and delegations 

This document records the delegation of Council functions, responsibilities, duties, and powers to Community Boards. 

The Community Boards have been established under section 49 of the Local Government Act 2002 to represent, and act as an advocate for, the interests of their community. 

The delegations are expressed in general terms.  The delegations shall be exercised with proper regard for the Council’s strategic direction, policies, plans, Standing Orders and its interpretation of its statutory obligations.  The delegations are to be read together with the following propositions.

These delegations are based on the following principles:

·                Issues relevant to a specific community should be decided as closely as possible to that community.  Where an issue has broader implications, i.e. any effects of the decision cross the board boundary, the matter will be decided by Council after seeking a recommendation from the relevant Community Board. This includes any decisions that have strategic importance to the city as a whole, and those that will impact on or create consequences for other parts of the city or the city as a whole. An assessment of issues that fall into this category will be made as part of the corporate agenda process for each meeting cycle. Any uncertainties over interpretation will be referred to the Mayor and Chief Executive to determine in consultation with the relevant Standing Committee and Board Chair;

·                Efficient decision-making should be paramount;

·                Conflicts of interest should be avoided and risks minimised;

·                To ensure processes are free from bias and pre-determination Community Boards should not adjudicate on issues on which they have advocated or wish to advocate to Council;

·                Community Boards should proactively and constructively engage with residents, Residents’ Associations and local community groups on local matters that affect the community they represent, raise with Council issues raised with them by their community, and advocate on behalf of their community.

These delegations:

(a)        recognise that the role of Council is to look after the affairs of the city as a whole, and the role of a Community Board is to represent the interests of its community.

(b)        do not delegate any function, duty or power which a statute (for example section 53(3) and clause 32(1) of Schedule 7 of the Local Government Act 2002) prohibits from being delegated;

(c)        are subject to and do not affect any delegation which the Council has already made or subsequently makes to any other committee, Council officer or other member of staff;

(d)       are subject to any other statutory requirements that may apply to a particular delegation;

(e)        are subject to any notice issued by the Council, from time to time, to a Community Board that a particular issue must be referred to Council for decision;

(f)         reflect that decisions with significant financial implications should be made by Council (or a committee with delegated authority);

(g)        promote centralisation of those functions where the appropriate expertise must be ensured; and

(h)       reflect that all statutory and legal requirements must be met.

Delegations

Engage informally with Council through:

·             Council Briefings - Community Board members are invited to attend all Council Briefings unless the topic is for Council members only and outlined as such on the invitation.

·             Quarterly meetings of the Community Board Chairs with the Mayor and Chief Executive to consider the effectiveness of community representation and the accompanying support mechanisms.

·             Corporate Leadership Team contact, with one senior officer assigned as the contact person to attend each Community Board meeting and provide liaison with Council.

·             Elected Member Support – Democratic Services hopes to establish a position that will provide seamless liaison between Council, staff and Community Boards.

·             Corporate agenda process for each meeting cycle, providing information on the Council’s work programme for the year broken down by cycle.

Provide their local community’s input, through preparing reports or submissions, on:

·             Council’s Long Term Plan and/or Annual Plan.

·             Council’s policies, programmes (including the District Roading Programme) and bylaws.

·             Changes or variations to the District Plan.

·             Resource management issues which it believes are relevant to its local community, through advocacy.

·             The disposal or acquisition of significant assets.

·             Road safety including road safety education within its area.

·             The review of Local Community Plans as required.

·             Any other issues a Board believes is relevant to its local area.

Reports may be prepared by the Board and presented to Council Committees, along with an officer’s recommendation, for consideration.

Any submissions lodged by a Board require formal endorsement by way of resolution.

Standing Order 21.16, Community Board and Youth Council Participation in Meetings of Council and Standing Committees, makes provision for the Chair of a Community Board (or their representative as advised by the Chair prior to the meeting) to participate in discussion on any matters which are of interest to a particular ward area at meetings of the Standing Committees of Council, but there are no voting rights or rights to move or second motions. The rules of debate applicable to members of the Council apply to the Community Board representative. Notification of the intention to exercise speaking rights and identification of the relevant agenda item are to be provided to the Chair prior to the meeting. In exceptional circumstances Board representatives may be invited to participate on specific subjects at meetings of the full Council, at the discretion of the Council Chair.

 

Co-ordinate with Council staff:

·             Local community consultation on city-wide issues on which the Council has called for consultation.

Provide input to officers on:

·             Roadworks, water supply, sewerage, stormwater drainage, waste management and traffic management for its local area.

·             Parks and reserves and associated public facilities, recreational facilities and community activities within its local area.

Develop:

·             Community Response Plans in close consultation with the Wellington Region Emergency Management Office, emergency organisations, the community, residents’ associations, other community groups, and local businesses, for review on an annual basis.

Promote:

·             Recreational facilities and opportunities in its area with a view to ensuring maximum usage.

·             Arts and crafts in its area.

Grant:

·             Local community awards.

Appoint:

·             A liaison member or, where appropriate, representatives to ad hoc bodies, which are involved in community activities within the Board’s area, on which a community representative is sought.

·             Portfolio holders who will have responsibility for reporting back to the Board on the topics assigned.

 

 

Endorse:

·         Amendments to the Eastbourne Community Trust Deed (Eastbourne Community Board only).

Decide:

In the Community Board’s area:

·             Naming new roads and alterations to street names.

·             Official naming of parks, reserves and sports grounds within the provisions of Council’s Naming Policy. Note [1]

·             Removal and/or planting of street trees within the provisions of Council’s Operational Guide for Urban Forest Plan where a dispute arises that cannot be resolved at officer level.  Note [2]

·             The granting of leases and licences in terms of Council policy to voluntary organisations for Council owned properties in their local area, for example, halls, but not including the granting of leases and licences to community houses and centres.

·             The granting of rights-of-way and other easements over local purpose reserves and granting of leases or licences on local purpose reserves.

·             The granting of leases and licences for new activities in terms of Council policy to community and commercial organisations over recreation reserves subject to the provisions of the Reserves Act 1977 and land managed as reserve subject to the provisions of the Local Government 2002, in their local area.  (Note: renewal of existing leases and licences will be reported once a year to the appropriate Council Committee).

·             The allocation of funding from the Community Engagement Fund in accordance with Council’s adopted guidelines (attached as Appendix 1).

·             Expenditure of funds allocated by the Council to the Board from the Miscellaneous Budget to cover expenditure associated with the activities of the Board.  The Chair to approve expenditure, in consultation with the Board, and forward appropriate documentation to the Committee Advisor for authorisation.  Boards must not exceed their annual expenditure from the Miscellaneous Budget.

·             The allocation of funding for the training and development of Community Board members, including formal training courses, attendance at seminars or attendance at relevant conferences.

 

 

Resource Management Hearings:

·             Each Community Board may have one suitably trained member available for selection to sit on the Hearings Subcommittee for notified resource consent applications. This will require the member to hold current certification under the Making Good Decisions Training, Assessment and Certification Programme for RMA Decision-Makers. No Board member shall be eligible for selection if the Board has made a submission on the matter to be decided.

NOTE: The Ministry for the Environment advocates that Councils offer specialist RMA training in areas of law which are difficult to grasp or where mistakes are commonly made. This is to complement the Good Decision Making RMA training that they run (which is an overview and basic summary of decision making, rather than an in-depth training in specific areas of the RMA). Therefore in order to facilitate this, the RMA training run for elected members who wish to be hearings commissioners is mandatory.

Reasons for the importance of the training:

§  Hearings commissioners are kept abreast of developments in the legislation.

§  Legal and technical errors that have been made previously are avoided (many of which have resulted in Environment Court action which is costly, time consuming and often creates unrealistic expectations for the community).

§  The reputation of Council as good and fair decision makers or judges (rather than legislators) is upheld.

 

Consider and make recommendations to Council on:

·             Particular issues notified from time to time by Council to the Community Board, including roading issues within the Community Board’s area.

·             Roading issues considered by the Mayor and Chief Executive to be strategic due to their significance on a city-wide basis, including links to the State Highway, or where their effects cross ward or community boundaries.

·             Parks, reserves and sports ground naming for sites that have a high profile, city-wide importance due to their size and location and/or cross ward or community boundaries.

·             Representatives to any Council committee, subcommittee, subordinate decision-making body, working group, or ad hoc group on which a Community Board representative is required by Council.

·             The setting, amending or revoking of speed limits in accordance with the Hutt City Council Speed Limits Bylaw 2015, including the hearing of any submissions.


 

appendix 1 – community engagement fund

criteria

 

The fund is for local activities and events that directly benefit the local community. 

 

To be eligible for funding the organisation must be a charitable trust or an incorporated society and the activity must take place within the Hutt. 

 

Each of the city’s seven wards receive funding according to the number of residents within its boundaries. For each resident there is an allocation of 40 cents. 

The ward allocations are listed below:

Ward

Amount

Eastbourne

$2,366

Petone

$6,250

Wainuiomata

$8,607

Central

$9,320

Eastern

$8,461

Northern

$7,644

Western

$6,201

Applications must support the Local Community Plan, if there is one, and also core Council business as identified in the Long Term Plan.

Decisions

Each Community Board decides the funding applications within its area. Boards are free to distribute their funding in a single large allocation or spread it over a number of smaller ones.

What can be funded

·         purchase of office equipment

·         food and catering costs

·         community festivals

·         youth group events and projects run by the elderly or citizens associations

·         art projects that are not part of the core curriculum

·         advertising, promotion costs

What won’t be funded

Activities that:

·         promote an organisation’s religious, ethical, commercial or political views

·         involve buying land or buildings or carrying out maintenance on buildings 

·         duplicate services that are already covered by Council or by government agencies eg, health or education providers

·         have already begun or have already finished

·         involve the redistribution of funds to others at the applicant’s discretion

·         involve fundraising or legal costs

·         involve capital investments or trust funds

·         go towards prize money

·         are operational costs eg, salaries, wages, rent, power

Funding rules

Successful applicants must:

·         use funds only for the approved purpose and in accordance with any terms and conditions set by Council

·         use funds by June 30 of the following year

·         let Council’s funding officer know immediately if any difficulty or potential difficulty arises that may compromise the service or project

·         lay a complaint with Police if any funds are stolen or misappropriated, and then notify Council

·         allow Council to audit the use of the funds should it wish to do so

·         recognise Council’s  support in all publicity material, annual reports and similar publications

·         complete an Accountability Report no later than six weeks after completing the project. This should outline how the funds were used and how the community benefited

·         make a presentation to the funding group showing how the event met its objectives.

Council’s Community Funding Advisor is available to support and assist community groups when making applications through the Council’s online grants system.

 

 

    


HUTT CITY COUNCIL

 

Petone Community Board

 

Meeting to be held in the Petone Library, 7 Britannia Street, Petone on

 Monday 24 August 2020 commencing at 6.30pm.

 

ORDER PAPER

 

Public Business

 

1.       APOLOGIES 

2.       PUBLIC COMMENT

Generally up to 30 minutes is set aside for public comment (three minutes per speaker). Speakers may be asked questions on the matters they raise.

3.       MAYOR'S STATEMENT

4.       Presentations

a)      Presentation by Local Councillor from Greater Wellington Regional Council (GWRC) (20/831)

Verbal presentation by Local Councillor from Greater Wellington Regional Council

b)      Presentation by Jackson Street Programme (20/859)

Verbal presentation by Ms Leonie Dobbs, Chair

5.       CONFLICT OF INTEREST DECLARATIONS 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.   

6.       Minutes

Meeting minutes Petone Community Board, 22 June 2020                                 11  

7.       Reports referred for Board input before being considered by committee/Subcommittee of Council

a)      Proposed Road Closure(s) - Cam County Inc Port Road Drags (20/783)

Report No. PCB2020/5/162 by the Traffic Engineer - Network Operations 21

b)      Proposed Road Closure(s) - Hutt Valley Motorsport Club Inc Port Road Sprints (20/785)

Report No. PCB2020/5/163 by the Traffic Engineer - Network Operations 29

c)       Hautonga Street, Petone - Proposed P15 Parking Restrictions (20/826)

Report No. PCB2020/5/164 by the Traffic Engineer                                 37   

8.       Chairperson's Report (20/918)

Report No. PCB2020/5/83 by the Chair, Petone Community Board                44

9.       Committee Advisor's Report (20/824)

Report No. PCB2020/5/71 by the Acting Committee Advisor                          47       

10.     QUESTIONS

With reference to section 32 of Standing Orders, before putting a question a member shall endeavour to obtain the information. Questions shall be concise and in writing and handed to the Chair prior to the commencement of the meeting.   

 

 

 

 

Debbie Hunter

ACTING COMMITTEE ADVISOR

   


                                                                      20                                                 22 June 2020

HUTT CITY COUNCIL

 

Petone Community Board

 

Minutes of a meeting held in the Petone Library, 7 Britannia Street, Petone on

 Monday 22 June 2020 commencing at 6.30pm

 

 

PRESENT:                        Ms P Hanna (Chair)                    Mr M Fisher (Deputy Chair)

                                          Mr M Henderson                         Mr M Roberts           

Mr A Voutratzis                            Ms K Yung               

Deputy Mayor T Lewis               

 

APOLOGIES:                  There were no apologies.

 

IN ATTENDANCE:        Mayor Campbell Barry (part meeting)

                                           Ms J Miller, Chief Executive (part meeting)

                                           Mr C Agate, Traffic Engineer – Network Operations (part meeting)

                                           Ms T Malki, Traffic Engineer (part meeting)

                                           Ms J Lawson, Reserves Asset Manager (part meeting)

                                           Ms D Hunter, Acting Committee Advisor

 

PUBLIC BUSINESS

 

1.       APOLOGIES 

 There were no apologies.

2.       PUBLIC COMMENT

Comments are recorded under the item to which they relate.

 

Speaking under public comment, Ms J Blandford, supported by a number of residents of  Richmond Street, Petone, raised concern regarding the sale of the Imperial Tobacco factory site.  She asked what residents could do to ensure their concerns were heard particularly around any future developments on the site.  She highlighted that residents would like to see the site being developed into residential housing. 

 

Speaking under public comment Ms D Wright endorsed the comments made by Ms Blandford.  She commented that there was minimal carparks for residents along the street. 

 

In response to a question from a member, Ms Wright confirmed that if the site was re-zoned residential, she would be comfortable with the existing height of three stories high.

 

The Chief Executive confirmed that the Imperial Tobacco factory site was privately owned.  She noted the site was currently zoned “general business” and Council had no control over the potential development of the site.  She also noted that the Resource Management Act sets a number of tests, and determines whether a proposed activity would need to be notified or non-notified.  She acknowledged that the city currently had a housing crises and knowing that the community supported residential development, that this would be something that Council would also support.

 

3.

MAYOR'S STATEMENT (20/599)

 

Mayor Barry thanked the Board for its support and response locally in fighting COVID-19.  He made the following comments:

 

-        Council had recently signed off a 3.8% increase in rates, instead of a 7.8% increase that had originally been proposed before COVID-19.  He noted that this increase would allow Council to continue investing in core infrastructure, whilst lowering the burden on residents; 

-        he acknowledged the Board for engaging in the Long Term Plan/Annual Plan process; 

-        during COVID-19, Council had approved a new Community Resilience Fund that supported community organisations as well as sport and recreation groups re. COVID19.  To date $27K had been allocated from the fund;

-        he had been visiting a number of commercial businesses and the message had been quite clear that depending on what sector you were in would determine the impact of COVID-19;

 

He endorsed the comments made by the Chief Executive regarding the Imperial Tobacco factory site.  He commented that Council would welcome the chance to meet with the new developers to discuss any opportunity, particularly if there was the potential for a residential development.

 

In response to a question from a member regarding the Moera Community Library not being open to the public during Alert Level 2, the Chief Executive confirmed that this had primarily been because of the COVID-19 social distancing restrictions.  She agreed to clarify the reasons with officers. 

 

 


 

 4.        Presentations

a)

Presentation by the Petone Baptist Church (19/681)

Ms J Smith, representing the Petone Baptist Church advised the following:

-        thanked the Board for its continued support through the community engagement fund; 

-        the 2019 Christmas in Bethlehem event averaged around 300 people per night.  They gave away around 450 gift packs for the children; 

-        the community had come to expect the Christmas in Bethlehem event.  This year the event would be held between 4 to 6 December, following the week of the Jackson Street parade; and

-        2020 would be the last year that she would be involved in running the event.  However there were some passionate people who had agreed to continue to manage the event.

In response to a question from a member, Ms Smith confirmed that she had been involved in organising the event for the past nine years and the event had been going for approximately 15 years.  She added that in terms of financial support, in the beginning, expenses had been covered by donations from members of the Church. 

 

The Board thanked Ms Smith for all of her hard work and involvement in managing the Christmas in Bethlehem event. 

 

b)

Presentation by Local Councillor from Greater Wellington Regional Council (GWRC) (20/23)

Councillor Prue Lamason from Greater Wellington Regional Council (GWRC) advised the following:

 

-        GWRC had agreed to the rates being set at 3% for 2020/2021 financial year;

-        during lockdown Councillors had worked from home and had been holding its meetings via zoom; and

-        Thursday, 25 June 2020, would be GWRC’s first normal meeting after COVID-19 lockdown. 

 

In response to the concerns raised under public comment regarding the proposed relocation of the bus stop on Jackson Street, she advised she would discuss the matter with GWRC officers and report back to the Board accordingly.

 

In response to questions from members, Cr Lamason agreed to investigate the Port Road seawall works, as well as patronage numbers on the Hutt Valley bus/train network during the “free service” now and until end of June 2020. 

 


 

c)

Presentation by Jackson Street Programme (20/24)

Mrs Arraj-Fisher representing the Jackson Street Programme made the following comments:

 

-         JSP staff members had continued to work during COVID-19, ensuring that they stayed connected to all of the businesses on Jackson Street, also to provide information to the community.

-         JSP had started using many different platforms over lockdown to engage with their members and the community;

-         The mural on Brittania Street had been completed and the Board would be invited to attend the blessing, once the date had been confirmed;

-         JSP currently had a photo competition going.  The competition required customers visiting Jackson Street, taking a photo and tagging the business and JSP on facebook to be eligible to win;  and

-         JSP presented its submission at Council’s Long Term Plan/Annual Plan Subcommittee meeting held recently.  The submission recommended that the Council maintain the rates structure as in the previous year. 

5.       CONFLICT OF INTEREST DECLARATION  

          Mr Henderson declared a conflict of interest in relation to item 9 – Proposed New Private Street Name: Subdivision of 95-97 Cuba Street, Petone and took no part in discussion or voting on the matter.

6.       Minutes

Resolved:  (Ms Hanna/Mr Fisher)                                      Minute No. PCB 20401

“That the minutes of the meeting of the Petone Community Board held on Monday, 17 February 2020, be confirmed as a true and correct record.”

 


 

 

7.       Reports referred for Board input before being considered by Subcommittee of Council

a)

Greater Wellington Regional Council Bus Stop Modifications (20/565)

Report No. PCB2020/4/140 by the Traffic Engineer - Network Operations

 

 

Speaking under public comment, Mrs Gilchrist raised concern regarding Greater Wellington Regional Council’s (GWRC) proposal to relocate bus stop “9017” to outside the front of her.  She noted this has to accommodate both double-decker and longer-wheelbase (length) buses. 

Speaking under public comment, Mrs Burgess agreed with the comments made by the previous speaker.  She suggested Council look (via the recent COVID-19 works programmes) at moving the powerpole.  All other powerpoles in the street were located on the property boundary except for this one.  

The Traffic Engineer – Network Operations confirmed that the proposal was due to be considered by the Petone Community Board at  a later meeting.  He advised that GWRC was in the process of consulting with affected residents/property owners/residents within the area to gauge their views.    

 

Speaking under public comment, Mr M Young stressed the importance of the modifications being proposed by GWRC/ and the Council.  He highlighted the issues experienced by public transport passengers regarding the inconsistent levels of bus operations across the city eg. buses not being able to park parallel to the curb for passenger accessibility and buses being unable to access stops safely. 

 

In response to a question from a member, Mr Young confirmed he had not yet sent a submission to GWRC on this matter.

 

The Traffic Engineer - Network Operations elaborated on the report.

 

 

 

Resolved: (Ms Hanna/Ms Yung)                              Minute No. PCB 20402

“That the Board endorses the recommendations contained in the report.”

b)

Campbell Terrace - Proposed Loading Zone Parking Restriction (20/566)

Report No. PCB2020/4/141 by the Traffic Engineer - Network Operations

 

The Traffic Engineer - Network Operations elaborated on the report.

 

Resolved: (Ms Hanna/Mr Voutratzis)                      Minute No. PCB 20403

“That the Board endorses the recommendations contained in the report.”


 

c)

London Road - Proposed No Stopping At All Times Parking Restrictions (20/512)

Report No. PCB2020/4/121 by the Traffic Engineer

 

 

The Traffic Engineer elaborated on the report.

 

 

Resolved:  (Ms Hanna/Deputy Mayor Lewis)         Minute No. PCB 20404

“That the Board endorses the recommendations contained in the report.”

 

d)

Gracefield Road - Proposed No Stopping At All Times Parking Restrictions (20/513)

Report No. PCB2020/4/122 by the Traffic Engineer

 

 

The Traffic Engineer elaborated on the report.

 

 

Resolved:  (Ms Hanna/Mr Henderson)                    Minute No. PCB 20405

“That the Board endorses the recommendations contained in the report.”

 

e)

William Street and North Street - No Stopping At All Times Parking Restrictions (20/514)

Report No. PCB2020/4/123 by the Traffic Engineer

 

The Traffic Engineer elaborated on the report.

 

Resolved:  (Ms Hanna/Deputy Mayor Lewis)         Minute No. PCB 20406

“That the Board endorses the recommendations contained in the report.”

          The meeting was adjourned at 8.00pm and the meeting reconvened at 8.06pm.

8.

Proposed New Private Street Name: Subdivision of 23-30 Barber Grove, Moera (20/292)

Report No. PCB2020/4/119 by the Traffic Engineer

 

The Traffic Engineer elaborated on the report.

Deputy Mayor Lewis commented that it had been an interesting exercise navigating the history of the proposed names.  She commented that the Board’s preferred choice of name “Harena”, was named after a great aunt of Mr Teri Puketapu who, along with the Brown whanau descendants, were still residing in the area.

 

Resolved: (Deputy Mayor Lewis/Mr Roberts)                   Minute No. PCB 20407

“That the Board approves the name for the new private road in the new Subdivision of 23-30 Barber Grove, Moera attached as Appendix 1 to the report, as Harena Lane.”

The reason is made so the development may proceed to completion as a variety of utility connections and other administrative bodies require individual street addresses in order for the necessary connections to be provided.

9.

Proposed New Private Street Name: Subdivision of 95-97 Cuba Street, Petone (20/455)

Report No. PCB2020/4/120 by the Traffic Engineer

 

The Traffic Engineer elaborated on the report.

 

Mr Henderson declared a conflict of interest and took no part in the discussion or voting on this matter.

Resolved:  (Deputy Mayor Lewis/Mr Voutratzis)             Minute No. PCB 20408

“That the Board approves the name for the new private road in the new Subdivision of 95-97 Cuba Street, Petone as attached as Appendix 1 to the report, as Lucern Lane.“

The reason is made so the development may proceed to completion as a variety of utility connections and other administrative bodies require individual street addresses in order for the necessary connections to be provided.

10.

Community Board Functions and Delegations (20/506)

Report No. PCB2020/4/6 by the Contractor

 

The Chair acknowledged Mayor Barry formalising and extending the delegations of the Board.  She  also thanked Mr Voutratzis for presenting the Board’s submission to Council at a recent meeting.  

Deputy Mayor Lewis thanked the Chair for her involvement in making this happen.

Members requested the Acting Committee Advisor to advise the “term” of the nominated person for selection to undertake Resource Management Act training that would allow them them to sit on the Hearings Subcommittee.    

 

Resolved:  (Mr Fisher/Cr Lewis)                                         Minute No. PCB 20409

“That the Board:

(i)    notes the delegations to Community Boards approved by Council (attached as Appendix 4 to the report);

(ii)   notes the requirements for certification under the Making Good Decisions Training, Assessment and Certification Programme for RMA Decision-Makers, as outlined in the report;

(iii)  agrees to have one suitably trained member available for selection to sit on the Hearings Subcommittee for notified resource consent applications; and

(iv)  nominates Ms Pam Hanna to fulfil this role.”

11.

Adoption of Standing Orders (20/508)

Report No. PCB2020/4/8 by the Contractor

 

Resolved: (Ms Hanna/Ms Yung)                                        Minute No. PCB 20410

“That the Board:

(i)    receives the information contained in the report;

(ii)   notes the requirement to achieve the agreement of at least 75% of members present at a meeting to adopt (and amend) the Standing Orders; and

(iii)  adopts Hutt City Council’s Standing Orders, attached as Appendix 1, for use throughout the 2019-2022 triennium.”

 


 

12.     Information Item

 

Trial of Big Belly bins along Petone Foreshore (20/579)

 

Memorandum dated 10 June 2020 by the Reserves Asset Manager

 

The Reserves Asset Manager elaborated on the memorandum.  She commented that the proposed solution to address ongoing litter issues along Petone Beach was to trial six Big Belly bins.  These bins would be placed between the Petone wharf and the Waterski Club at the western end of Petone Beach.  She confirmed that Council would remove the current bin provisions located in this area only. 

 

In response to questions from members, the Reserves Asset Manager advised that the capacity of the bin was eight times bigger than the current bins.  The proposed bins were solar powered to compact the trash.  She noted that the bins would be trialled for a period of 12 months and if successful, would likely to continue. 

 

Resolved: (Ms Hanna/Mr Fisher)                             Minute No. PCB 20411

 

“That the Board notes and receives the memorandum.”

 

 13.

Committee Advisor's Report (20/523)

 

Report No. PCB2020/4/45 by the Acting Committee Advisor

 

 

The Acting Committee Advisor elaborated on the report.  

 

 

Resolved: (Ms Hanna/Mr Fisher)                             Minute No. PCB 20412

 

“That the Board:

(i)      notes and receives the report; and

(ii)     agrees to 1 August 2020 as the preferred date for the Petone Community Board tour;

(iii)    notes that the Mayor and Chief Executive have agreed that Community Boards’ training budgets can be used for small moral boosting ideas/projects on the provision that this is a on a one off basis due to COVID-19;

(iv)    notes that there is $6,240.00 unspent funds under the miscellaneous/training budgets for the Petone Community Board; 

 (v)    agrees to allocate its training budget and a small amount of money from its miscellaneous budget to the following initiatives:

(a)     lighting behind the Settlers Museum;

(b)     Korokoro School planting of seedlings;

(c)      working with at least seven streets in the Moera/Waiwhetu area to assist ongoing regular street communication and activities;

(d)     working with at least 18 streets in the Petone area to assist ongoing regular street communication; 

(e)      holding a driftwood sculpture competition during July 2020;

(f)      Petone Depot's community garden work and an educational event about gardening; and

(g)     printing of invites - including labelled packets of seeds; and

(iv)    agrees that the Chair will report back on the small projects fund at the next Board meeting.”

 

 


14.

Chairperson's Report (20/593)

Report No. PCB2020/4/51 by the Chair, Petone Community Board

The Chair highlighted the section of her report about city wide engagement re. reduction in carbon emissions and the development of adaptation strategies for places vulnerable to sea level rise and other climate change effects.  She suggested that these need to be separated into two separate pieces of work and consultation and Board members supported this message being shared with appropriate parts of Council.

 

The Chair also shared that there was a proposed remit to the Local Government New Zealand Annual General Meeting calling for a moratorium on applications to take and/or use of water for water bottling and also including other possible positive steps regarding the management of water bottling. 

 

The Board members agreed that the Chair should advise the Mayor and CE of our wish to see HCC support this remit. 

 

 

Resolved: (Ms Hanna/Mr Voutratzis)                               Minute No. PCB 20413

 

“That the Board:

(i)            notes and receives the report: and 

(ii)     retrospectively endorses the Petone Community Board submission presented at Council’s Long-Term Plan/Annual Plan Subcommittee meeting held on 18 June 2020.”

 

15.     QUESTIONS   

          The Chair closed the meeting with a whakatauki.

          Matariki ahunga nui                                                    When Pleiades

          Matariki tapuapua                                                       the gatherer,

          Matariki hunga nui                                                      is bright in the sky

          Nga kai a Matariki                                                       the year begins

          Nana I ao ake ki runga           

 

There being no further business the Chair declared the meeting closed at 8.40pm.

 

 

 

P Hanna

CHAIR

 

 

 

CONFIRMED as a true and correct record

Dated this 24th day of August 2020

 

  


                                                                                      23                                                       24 August 2020

Petone Community Board

28 July 2020

 

 

 

File: (20/783)

 

 

 

 

Report no: PCB2020/5/162

 

Proposed Road Closure(s) - Cam County Inc Port Road Drags

 

Purpose of Report

1.    The purpose of this report is to seek the endorsement of the Petone Community Board for the Proposed Temporary Road Closures associated with the Annual Cam County – Port Road Drags

Recommendations

That the Petone Community Board subject to the conditions outlined in the Traffic Impact Report attached (Appendix 1) to this report  :

(i)    endorses the application made by Cam County (Inc) to temporarily close the following roads as part of the 2020 Port Road Drags, to be held Sunday 29 November 2020 between the hours of 7:00am to 6:00pm, as shown in Appendix 2 to the report as follows ;

(a)   Port Road, Seaview
(the section of road from the intersection of Marchbanks Street, to a point 500 metres north of the Barnes Street intersection);

(b)   Toop Street, Seaview
(the section of road from the intersection of Marchbanks Street, to the intersection of Port Road);

(ii)   endorses the above temporary road closures for the reserve day of Sunday 6 December 2020 between the hours of 7:00am to 6:00pm; and

(iii)  endorses the temporary rescinding of all existing parking restrictions within the closure area (as shown in Appendix 2), and the imposition of a ‘No Stopping’ parking restriction between the hours of 7:00am to 6:00pm on both the schedule event date (29th November 2020) and the reserve day (6 December 2020) if required.

For the reason that the requested road closures are necessary to accommodate safety for organisers, participants, spectators and the general public.

 

Background

2.    Council has received an application from Cam County Inc. for approval to hold an event involving road closures, as detailed in recommendation (i) above. Details of the event and the expected impact on traffic are attached as Appendix 1 to the report

3.    This is an annual event, which has been running for the past 40 years.

4.    At its meeting of 12 August 2008, Council approved a procedure for Council to follow to comply with the Local Government Act 1974 (Schedule 10) provisions for temporary road closures for events.

5.    Processes have been established to implement these procedures, including the required communication and consultation prior to any approval of a closure.

6.    This report has been prepared in accordance with the approved procedures.

Discussion

7.    The Councils Traffic Engineer – Network Operations, acting as Council’s Traffic Engineer, has assessed the proposed closure with regards to its expected impact on traffic. The Traffic Engineer has provided a professional opinion as to whether the resulting impact on traffic is likely to be reasonable or unreasonable.

8.    The proposed closures, if implemented in conjunction with a compliant temporary traffic management plan and in conjunction with an appropriate safety management plan (endorsed by NZHRA), are not likely to impede vehicle traffic unreasonably.

9.    This year additional focus will be placed on the efficient and safe management of parking associated with, and spectators attending the event.

Options

10.   The Community Board can;

a.       endorse the proposed temporary closures and associated parking restrictions as presented in the report as is, or

b.       endorse the proposed temporary closures and associated parking restrictions with additional comment that will be presented to the Regulatory Committee to assist in its decision, or

c.       disagree with the proposed temporary closures and associated parking restrictions, and provide comment to be reported to the Regulatory Committee to assist in its decision

11.  Council officers recommend either option (a) or (b) given that the event is an annual event with a long history within the Seaview area.

Climate Change Impact and Considerations

12.  The matters addressed in this report have been considered in accordance with the process set out in Council’s Climate Change Considerations Guide.  

Consultation

13.  The public notice advising that the Council is proposing to consider this closure was published in the classifieds section of the Hutt News on Tuesday 7 July 2020 – No correspondence was received.

14.  As at the date of writing this report, the organisers have gained the signatures of 36 directly affected businesses on Marchbank and Toop Streets, along with Port Road.

Legal Considerations

15.  Approval is required from either Council or the Regulatory Committee to allow for the temporary closure of roads, and for the imposition of temporary No Stopping restrictions. This will ensure that Council is complying with the requirements of both the Local Government Act 1974 (Schedule 10) and the Transport (Vehicular Traffic Road Closure) Regulations 1965 for the temporary closure of roads within its jurisdiction.

Financial Considerations

16.  For community events, the cost of the public notices in The Hutt News is paid from Council budgets. For commercial events, the cost of the public notices is passed onto the appropriate event organiser. This event is a commercial event

Appendices

No.

Title

Page

1

Traffic Impact Report - Port Road (Cam County Inc) - 2020

24

2

Cam County - Port Road Drags 2020 - Aerial

28

    

 

 

 

 

 

Author: Charles Agate

Traffic Engineer - Network Operations

 

 

 

 

 

 

Approved By: John Gloag

Head of Transport

 


Attachment 1

Traffic Impact Report - Port Road (Cam County Inc) - 2020

 

Hutt City Council homeAppendix 1

 

 

Proposed Temporary Road Closure Impact Report:

Port Road and Toop Street, Seaview - (Cam County –Port Road Drags 2020)

1.       Description of Event

The Cam County Inc (Wellington)has applied to temporarily close;

·    Port Road, Seaview
the section of road from the intersection of Marchbanks Street, to a point 500 metres north of the Barnes Street intersection)

·    Toop Street, Seaview
the section of road from the intersection of Marchbanks Street, to the intersection of Port Road,

on Sunday 29th November 2020 between the hours of 7:00am to 6:00pm for the Annual Port Road Drags.

The event has the following reserve day;

Sunday 6th December 2020 between the hours of 7:00am to 6:00pm

This event is sanctioned by the New Zealand Hot Road Association (NZHRA)

The event claims to be the longest running street drags in Australasia, and has been around for the past 40 years.

2.       Council Promotions and Events Team

The City Promotions and Events Division have assessed the proposed event with regard to its contribution towards Council’s strategies and policies, and the event is consistent with the objectives and outcomes of these strategies.

3.       Public Notice

The public notice advising that the Council is proposing to consider this closure was published in the Classifieds Section of the Hutt News on Tuesday 7th July 2020.

 

4.       Consultation

This event has the requirement of the event organiser providing proof of consultation prior to the report being presented to the Petone Community Board by 13th August 2020.
The consultation for this event will be presented to both the Petone Community Board on the 24th August 2020 and the Regulatory Committee on the 15th September 2020.
Details of all consultation received will be presented as part of the report to Regulatory Committee meeting on 15th September 2020.

As at the date of writing this report, the organisers have gained the signatures of 36 directly affected businesses on Marchbank and Toop Streets, along with Port Road. (a verification copy for the support gained is contained as an addendum to the report.

 

5.        Traffic Impact Assessment

Prior Closures

The proposed closure will not result in the road being closed for an aggregate of more than 31 days in any year as set down in Schedule 10, Section 11e of the Local Government Act 1974.

Traffic Impact

In the opinion of Charles Agate, Network Traffic Engineer – Transport, acting as Council’s Traffic Engineer, the proposed closure, if implemented in conjunction with a compliant temporary traffic management plan, and in conjunction with an appropriate safety management plan (endorsed by NZHRA), the proposed closures are not likely to impede vehicle traffic unreasonably, subject to the conditions listed below.
This event has become well established within the Seaview area and appears to be generally well accepted by the local retail and commercial businesses who accept the traffic effects as a reasonable trade-off for the benefits provided by the event.
This year additional focus must be placed on the efficient and safe management of parking associated with, and spectators attending the event.
The successful running of the event requires a high level of communication / advertising prior to and during the closures.  
It is noted that the Council reserves the right to modify this opinion at any time.


6.        Conditions of Closure
Subsequent to approval, the applicant will be notified of the decision, and if approved, required to adhere to the following conditions;

·    The access requirements of residents, businesses, emergency services must be taken into account, with suitable policies and procedures documented.

·    The event is to be run in accordance with the NZHRA rules.

·    The insurance requirements (as set out in the Transport (Vehicular Traffic Road Closure) Regulations 1965) and NZHRA a met a minimum of 7 days prior to the scheduled commencement of the event and copies provided to the Councils’ Traffic Engineer – Network Operations.

·    The organiser, in conjunction with Councils’ Road and Transport Division will arrange for an inspection of the road surface prior to, and after the event. Any significant defects resulting from the event shall be repaired by the Council, at the full cost of the applicants.

·    Appropriate notification is to be provided to regular users of Port Road and its surrounds. This will include (but not limited to);

Road Closure Notification Boards to be installed at all closure points a minimum of 14 days prior to the event,

Notification to local Resident Associations of the event, with relevant contact numbers for organisers and on the ground staff.

Signs clearly indicating Port Road is closed to through traffic be erected at its intersections with Marine Drive and in Port Road adjacent to the Seaview roundabout, Meachen Street, and Barnes Street.

Keeping those businesses directly affected by the closures up-to-date with any changes in a timely manner.

·    Provision of marshals (permanently throughout the event) at every closure point along the entire circuit to provide crowd control.

·    Ensure that adequate radio communication is established from all controlled closure points to the central control.

·    That the applicants comply fully with the directions of the Police to cancel or suspend all events if in the Police’s opinion public safety measures are inadequate or any of the foregoing conditions are not being complied with. All events are to remain suspended until the Police are satisfied the public safety measures are adequate and the foregoing conditions are being complied with.

·    The applicant will act as directed by the Police or by officers of the Road Controlling Authority (HCC).

·    The applicant shall allow access for all emergency vehicles

·    The event organiser must apply for a Corridor Access Request (CAR) via Submitica (www.submitica.com) no less than 30 days prior to the event

·    The event organiser must provide to Council a compliant Temporary Traffic Management Plan (TTMP) prepared by a suitably qualified person and be appropriate for both the level of road and the nature of the closure, no less than 30 days prior to the event.

·    All Temporary Traffic Management (TTM) must comply with NZTA’s Code of Practice for Temporary Traffic Management (CoPTTM) and any conditions set down by Councils’ Corridor Manager and/or Traffic Management Coordinator (TMC)

·    The event organiser must gain both CAR and TTMP Approvals a minimum of 7 days prior to the scheduled event date to ensure the event can proceed.

·    All TTM is to be installed by suitably qualified personnel, under the supervision of a NZTA qualified Site Traffic Management Supervisor (STMS).   

·    The closure is restricted to the roads,  dates and hours as approved by Council.

·    The event organiser must have a valid Health and Safety plan which details how emergency vehicles can gain access to the closure area during the event.

·    The event organiser is required to comply with the directions of both the Police and authorised officers of the Road Controlling Authority (HCC).

·    The event organiser is responsible for the management of all work relating to the physical closure of roads and maintaining both the closure and public safety within the closure area.

·    The event organiser is responsible for ensuring closed roads are left in a suitably clean and tidy state following the completion of the event.

 

 

 

 

7.        Addendum

Addendum 1:

 

 

Author:                                Charles Agate, Network Traffic Engineer, Transport

Approved by:    John Gloag, Divisional Manager, Transport


Attachment 2

Cam County - Port Road Drags 2020 - Aerial

 


                                                                                      31                                                       24 August 2020

Petone Community Board

28 July 2020

 

 

 

File: (20/785)

 

 

 

 

Report no: PCB2020/5/163

 

Proposed Road Closure(s) - Hutt Valley Motorsport Club Inc Port Road Sprints

 

Purpose of Report

1.    The purpose of this report is to seek the endorsement of the Petone Community Board for the Proposed Temporary Road Closures associated with the Annual Hutt Valley Motorsport Club – Port Road Sprints 2020-21

Recommendations

That the Petone Community Board subject to the conditions outlined in the Traffic Impact Report attached (Appendix 1) to this report  :

(i)    endorses the application made by the Hutt Valley Motorsport Club to temporarily close the following roads as part of the 2020-21 Port Road Sprints, to be held on Sunday 25 October 2020 and Sunday 24 January 2021 between the hours of 7:00am to 6:00pm, as shown in Appendix 2 to the report as follows;

(a)   Port Road, Seaview
(the section of road from the intersection of Marchbanks Street, to a point 500 metres north of the Barnes Street intersection) ;

(b)   Toop Street, Seaview
(the section of road from the intersection of Port Road, for 100 metres towards the intersection of Marchbanks Street);

(c)   Meachen Street, Seaview
(the entire length (including service lanes) between Barnes Street and Port Road); and

(d)   Barnes Street, Seaview
(the section of road between its intersection of Port Road and Wareham Place);

(ii)        endorses the above temporary road closures for the reserve days of Monday 26 October 2020 and Monday 25 January 2021, between the hours of 7:00am to 6:00pm; and

(iii)       endorses the temporary rescinding of all existing parking restrictions within the closure area (as shown in Appendix 2), and the imposition of a ‘No Stopping’ parking restriction between the hours of 7:00am to 6:00pm on both schedule event dates (25 October 2020 and 24th January 2021) and the reserve days (26 October 2020 and 25 January 2021) if required.

For the reason that the requested road closures are necessary to accommodate safety for organisers, participants, spectators and the general public.

 

Background

2.    Council has received an application from the Hutt Valley Motorsport Club (Inc) for approval to hold two events involving road closures, as detailed in recommendation (i) above. Details of the event and the expected impact on traffic are attached as Appendix 1 to the report.

3.    This is an annual event, dating back to the early 1960’s.

4.    At its meeting of 12 August 2008, Council approved a procedure for Council to follow to comply with the Local Government Act 1974 (Schedule 10) provisions for temporary road closures for events.

5.    Processes have been established to implement these procedures, including the required communication and consultation prior to any approval of a closure.

6.    This report has been prepared in accordance with the approved procedures.

Discussion

7.    The Councils Traffic Engineer – Network Operations, acting as Council’s Traffic Engineer, has assessed the proposed closure with regards to its expected impact on traffic. The Traffic Engineer has provided a professional opinion as to whether the resulting impact on traffic is likely to be reasonable or unreasonable.

8.    The proposed closures, if implemented in conjunction with a compliant temporary traffic management plan and in conjunction with an appropriate safety management plan (endorsed by Motorsport NZ), are not likely to impede vehicle traffic unreasonably.

9.    This year additional focus will be placed on the efficient and safe management of parking associated with, and spectators attending the event.

Options

10.   The Community Board can;

a.    endorse the proposed temporary closures and associated parking restrictions as presented in the report as is, or

b.    endorse the proposed temporary closures and associated parking restrictions with additional comment that will be presented to the Regulatory Committee to assist in its decision, or

c.     disagree with the proposed temporary closures and associated parking restrictions, and provide comment to be presented to the Regulatory Committee to assist in its decision

11.  Council officers recommend either option (a) or (b) given that the event is an annual event with a long history within the Seaview area.

Climate Change Impact and Considerations

12.  The matters addressed in this report have been considered in accordance with the process set out in Council’s Climate Change Considerations Guide.

Consultation

13.  The public notice advising that the Council is proposing to consider this closure was published in the classifieds section of the Hutt News on Tuesday 7th July 2020 – No correspondence was received.

14.  As at the date of writing this report, the organisers have gained the signatures of all directly affected businesses within the closure area.

Legal Considerations

15.  Approval is required from either Council or the Regulatory Committee to allow for the temporary closure of roads, and for the imposition of temporary No Stopping restrictions. This will ensure that Council is complying with the requirements of both the Local Government Act 1974 (Schedule 10) and the Transport (Vehicular Traffic Road Closure) Regulations 1965 for the temporary closure of roads within its jurisdiction.

Financial Considerations

16.  For community events, the cost of the public notices in The Hutt News is paid from Council budgets. For commercial events, the cost of the public notices is passed onto the appropriate event organiser. This event is a commercial event

Appendices

No.

Title

Page

1

Traffic Impact Report - Port Road (HVMSC) - 2020/21

32

2

HVMSC - Port Road Street Sprints 2020 - Aerial

36

    

 

 

Author: Charles Agate

Traffic Engineer - Network Operations

 

 

 

 

Approved By: John Gloag

Head of Transport

 


Attachment 1

Traffic Impact Report - Port Road (HVMSC) - 2020/21

 

Hutt City Council homeAppendix 1

 

 

Proposed Temporary Road Closure Impact Report:

Port Road, Seaview - Hutt Valley Motorsport Club – Port Road Sprints 2020-2021

1.       Description of Event

The Hutt Valley MotorSport Club (HVMSC) have applied to temporarily close;

·    Port Road, Seaview
the section of road from the intersection of Marchbanks Street, to a point 500 metres north of the Barnes Street intersection)

·    Toop Street, Seaview
the section of road from the intersection of Port Road, for 100 metres towards the intersection of Marchbanks Street,

·    Meachen Street, Seaview
the entire length (including service lanes) between Barnes Street and Port Road,

·    Barnes Street, Seaview
the section of road between its intersection of Port Road and Wareham Place,

on Sunday 25th October 2020 between the hours of 7:00am to 6:00pm, and Sunday 24th January 2021 between the hours of 7:00am to 6:00pm, for their Bi-Annual Port Road Sprints.

The events have the following reserve days;

·    Monday 26th October 2020 between the hours of 7:00am to 6:00pm, and,

·    Monday 25th January 2021 between the hours of 7:00am to 6:00pm.

The HVMSC have been running these events since 1966 on Port Road, and is sanctioned by MotorSport NZ.

2.       Council Promotions and Events Team

The City Promotions and Events Division have assessed the proposed event with regard to its contribution towards Council’s strategies and policies, and the event is consistent with the objectives and outcomes of these strategies.

3.       Public Notice

The public notice advising that the Council is proposing to consider this closure was published in the Classifieds Section of the Hutt News on Tuesday 7th July 2020.

 

4.       Consultation

This event has the requirement of the event organiser providing proof of consultation prior to the report being presented to the Petone  Community Board by 13th August 2020.
The consultation for this event will be presented to both the Petone Community Board on the 24th August 2020, and the Regulatory Committee on the 15th September 2020.
Details of all consultation received will be presented as part of the report to Regulatory Committee  meeting on 15th September 2020.

As at the date of writing this report, the organisers have gained the signatures of XX businesses who are directly affected by the proposed closures. (a verification copy for the support gained is contained as an addendum to the report.

 

5.        Traffic Impact Assessment

Prior Closures

The proposed closure will not result in the road being closed for an aggregate of more than 31 days in any year as set down in Schedule 10, Section 11e of the Local Government Act 1974.

Traffic Impact

In the opinion of Charles Agate, Network Traffic Engineer – Transport, acting as Council’s Traffic Engineer, the proposed closure, if implemented in conjunction with a compliant temporary traffic management plan, and in conjunction with an appropriate safety management plan (endorsed by NZHRA), the proposed closures are not likely to impede vehicle traffic unreasonably, subject to the conditions listed below.
This event has become well established within the Seaview area and appears to be generally well accepted by the local retail and commercial businesses who accept the traffic effects as a reasonable trade-off for the benefits provided by the event.
This year additional focus must be placed on the efficient and safe management of parking associated with, and spectators attending the event.
The successful running of the event requires a high level of communication / advertising prior to and during the closures.  
It is noted that the Council reserves the right to modify this opinion at any time.


6.        Conditions of Closure
Subsequent to approval, the applicant will be notified of the decision, and if approved, required to adhere to the following conditions;

·    The access requirements of residents, businesses, emergency services must be taken into account, with suitable policies and procedures documented.

·    The event is to be run in accordance with the NZHRA rules.

·    The insurance requirements (as set out in the Transport (Vehicular Traffic Road Closure) Regulations 1965) and NZHRA a met a minimum of 7 days prior to the scheduled commencement of the event and copies provided to the Councils’ Traffic Engineer – Network Operations.

·    The organiser, in conjunction with Councils’ Road and Transport Division will arrange for an inspection of the road surface prior to, and after the event. Any significant defects resulting from the event shall be repaired by the Council, at the full cost of the applicants.

·    Appropriate notification is to be provided to regular users of Port Road and its surrounds. This will include (but not limited to);

Road Closure Notification Boards to be installed at all closure points a minimum of 14 days prior to the event,

Notification to local Resident Associations of the event, with relevant contact numbers for organisers and on the ground staff.

Signs clearly indicating Port Road is closed to through traffic be erected at its intersections with Marine Drive and in Port Road adjacent to the Seaview roundabout, and Barnes Street.

Keeping those businesses directly affected by the closures up-to-date with any changes in a timely manner.

·    Provision of marshals (permanently throughout the event) at every closure point along the entire circuit to provide crowd control.

·    Ensure that adequate radio communication is established from all controlled closure points to the central control.

·    That the applicants comply fully with the directions of the Police to cancel or suspend all events if in the Police’s opinion public safety measures are inadequate or any of the foregoing conditions are not being complied with. All events are to remain suspended until the Police are satisfied the public safety measures are adequate and the foregoing conditions are being complied with.

·    The applicant will act as directed by the Police or by officers of the Road Controlling Authority (HCC).

·    The applicant shall allow access for all emergency vehicles

·    The event organiser must apply for a Corridor Access Request (CAR) via Submitica (www.submitica.com) no less than 30 days prior to the event

·    The event organiser must provide to Council a compliant Temporary Traffic Management Plan (TTMP) prepared by a suitably qualified person and be appropriate for both the level of road and the nature of the closure, no less than 30 days prior to the event.

·    All Temporary Traffic Management (TTM) must comply with NZTA’s Code of Practice for Temporary Traffic Management (CoPTTM) and any conditions set down by Councils’ Corridor Manager and/or Traffic Management Coordinator (TMC)

·    The event organiser must gain both CAR and TTMP Approvals a minimum of 7 days prior to the scheduled event date to ensure the event can proceed.

·    All TTM is to be installed by suitably qualified personnel, under the supervision of a NZTA qualified Site Traffic Management Supervisor (STMS).   

·    The closure is restricted to the roads,  dates and hours as approved by Council.

·    The event organiser must have a valid Health and Safety plan which details how emergency vehicles can gain access to the closure area during the event.

·    The event organiser is required to comply with the directions of both the Police and authorised officers of the Road Controlling Authority (HCC).

·    The event organiser is responsible for the management of all work relating to the physical closure of roads and maintaining both the closure and public safety within the closure area.

·    The event organiser is responsible for ensuring closed roads are left in a suitably clean and tidy state following the completion of the event.

 

 

 

 

7.        Addendum

Addendum 1:

 

 

Author:                                Charles Agate, Network Traffic Engineer, Transport

Approved by:    John Gloag, Divisional Manager, Transport


Attachment 2

HVMSC - Port Road Street Sprints 2020 - Aerial

 


                                                                                      39                                                       24 August 2020

Petone Community Board

03 August 2020

 

 

 

File: (20/826)

 

 

 

 

Report no: PCB2020/5/164

 

Hautonga Street, Petone - Proposed P15 Parking Restrictions

 

Purpose of Report

1.    The purpose of this report is to seek Council’s approval for the installation of a P15 (8am–5pm Monday-Friday) parking restriction on Hautonga Street, Petone.

Recommendations

That the Traffic Subcommittee recommends that Council approves the installation of a P15 (8am–5pm Monday-Friday) parking restriction on Hautonga Street, as shown in Appendix 1 of this report.

For the reason that the proposed restrictions will improve parking turnover and availability on Hautonga Street, benefitting both local businesses and their customers. The proposed changes are supported by the nearby businesses, and would support Council’s Parking Policy (2017).

 

Background

2.    Council received a request from Tudor Distributors, located at 2 Hautonga Street, to improve the parking availability on the street.

3.    The issue is that all existing parking on the street is unrestricted (i.e. no short term time restrictions). This means that local workers occupy the parking throughout the day making it difficult for customers to find short term parking.

4.    The complainant has requested that a P15 time restriction be installed over three spaces directly outside their business. Two of the three spaces have only been recently made available by the decommissioning of a roller door access at the business.

Discussion

5.    There are currently no parking restrictions on the street with the exception of a 12 metre long (on-road) loading zone at the western end of the street.

6.   The surrounding land use is generally industrial and warehousing, most consistent with the ‘Make, Grow and Move’ category of Council’s Parking Policy.

7.   This land use type means that there are high volumes of local employees who require all day parking. This can often make it difficult for customers to find convenient short term parking.

8.    The proposed P15 parking restriction would apply over three parking spaces directly outside of the complainant’s business outlet. Two of the three spaces have only been recently made available by the decommissioning of a roller door access at the business as shown below.

 

 

 

9.    The proposed P15 parking restrictions will increase parking turnover on the identified three unrestricted spaces, increasing the level of service to surrounding commercial businesses.

10.  Sufficient unrestricted parking spaces are available nearby on Marine Parade to accommodate any vehicles displaced by the proposed changes.

11.  The proposed traffic changes are consistent with Council’s Parking Policy (2017). This policy places local employee parking marginally above short term parking in the Road- Space Hierarchy.

12.  By retaining the bulk of the existing on street parking for local employees, and providing a limited number of short term spaces, the proposal supports the Road- Space Hierarchy.

Options

13.  The options are to:

a)    Maintain the existing level of service for short term parking availability; or

b)    Improve the availability of short term parking by installing a P15 (8am-5pm Monday-Friday) parking restriction over three on street parking spaces as shown in Appendix 1; or

c)    Install parking restrictions over some greater or lesser extent within the street.

14. Officers recommend option b) as this would improve short-term parking availability within the street while maintaining sufficient all day employee parking in the area.

Climate Change Impact and Considerations

15.  The matters addressed in this report have been considered in accordance with the process set out in Council’s Climate Change Considerations Guide.

16.  The decision will not increase greenhouse gas emissions, and will not be affected by a changing climate. There are no opportunities in this decision to reduce emissions or build resilience.      

Consultation

17.  A petition was submitted to Council in support of the P15 parking restrictions signed by the immediately affected businesses on Hautonga Street (attached as Appendix 2):

 

·        Tudor Distributors – 2/2 Hautonga Street

·        A1 Automotive Repairs - 4-6 Hautonga Street

·        Hautonga Body Corporate - 1-5 Hautonga Street

Legal Considerations

18.  These restrictions are made pursuant to the provisions of the Hutt City Council Traffic Bylaw 2017.

Financial Considerations

19.  These changes can be funded from Council’s 2020/21 road markings budget.

Appendices

No.

Title

Page

1

Appendix 1 Hautonga St Proposed P15 Parking Restrictions - Plan

41

2

Appendix 2 Hautonga St Proposed P15 Restrictions - Petition

42

    

 

 

 

 

 

Author: Threesa Malki

Traffic Engineer

 

 

 

 

 

 

Reviewed By: Charles Agate

Traffic Engineer - Network Operations

 

 

 

Approved By: Damon Simmons

Traffic Asset Manager

 


Attachment 1

Appendix 1 Hautonga St Proposed P15 Parking Restrictions - Plan

 


Attachment 2

Appendix 2 Hautonga St Proposed P15 Restrictions - Petition

 


 

   


                                                                                      46                                                       24 August 2020

Petone Community Board

17 August 2020

 

 

 

File: (20/918)

 

 

 

 

Report no: PCB2020/5/83

 

Chairperson's Report

 

 

 

 

       

Recommendation

That the Board notes and receives the report.

 

Petone Community Board Chairperson’s Report – June 2020

“Tena koutou katoa Talofa lava Malo e lelei Neih Hou Namaste Al-salamu alaykum

Greetings to everyone and especially to those who live and/or work in our board area of Korokoro, Petone, Seaview, Moera, Waiwhetu South, Woburn South and Gracefield – called Petone for short.

 

We finally did our annual mini bus tour of the board area on the morning of Saturday August 1st after it was delayed at the beginning of Lockdown in March. Our thanks to Debbie Hunter for helping us organise this, to Christine Chong who came with us and provided background information, and to Jay who met us at the Petone Settlers and talked with us about e.g. the Hills Hats exhibition.

 

On the tour we visited a lot of sites where development is happening or is likely to happen and:

·        It is good to see the developer of the ex ALSCO site coming up with ideas that take sunshine for every unit into account

·        We would like consultation now on the effect that Wellington Water advice is having on the overall height of some developments

·        There is a need for better management of apartment developments with no or few car parks provided as people living in such apartments still own vehicles. This needs some creative solutions to be found in both development plans and consent processes

·        The Imperial Tobacco site is reportedly going to be one half commercial developed by Richard Burrell and one half residential developed by Craig Stewart of Stratum Management

 

I have as a result of our tour asked for a recent paper to HCC on a possible CVL or Cross Valley Connection to be included in our papers for this meeting. The main issue and in our recent PCB community survey responses was about traffic congestion, particularly on The Esplanade, Randwick Road and Jackson Street. A CVL was seen as a means to alleviate the “clogging up” of key routes and spaces with a plus that it would provide a more resilient connection for Seaview businesses and people from Eastbourne and Wainuiomata to SH2 and beyond.

 

Now that this HCC report is out in the public arena community involvement and conversations on what a route might be need to happen. It is good to see that active mode and bus priority improvements plus improvements to train station access are included up front, and if the P2040 reasoning and ideas are used it would be much more than just a road. Thank you to Mayor Campbell for getting such work on an integrated transport plan underway.

 

I have also asked for a comprehensive report on the overall maintenance plan for the Petone Library. The Petone Library is a building and space that people did not want to see lost to a three storey, barnlike development and there was a lot of positive feedback about the light and ambience and different spaces that the current building provides. So now is the time to have a report on its management as an important community HCC asset with a major concerted maintenance plan included. Plans for how staff and community facilities and the heritage part of its operation can be better catered for need to be prepared before Ignite Spot leave the upstairs part of the building.

 

Many thanks again to the well over 300 people who responded to our community survey – during Lockdown – and gave us over 200 ideas for our small community projects that we are able to fund as a one off because of COVID-19. 

 

The projects are proceeding as follows:

 

(a)     Lighting behind the Settlers Museum – up and shining and getting a lot of positive feedback. Thank you very much to the officers involved.

(b)     Korokoro School planting of trees – this is being replaced with board support of an urban litter reduction community event on 12 September organised by Michelle Stronach-Marsh, known for her Plogging in Petone.

(c)      Working with at least seven streets in the Moera/Waiwhetu area to assist ongoing regular street communication and activities – still to get started.

(d)     Working with at least 18 streets in the Petone area to assist ongoing regular street communication and activities – one street has had a meeting and is on the way to become a Neighbourhood Support street and another one is being progressed.

(e)      Holding of a driftwood sculpture competition during July 2020 - planning is well underway with the afternoon of 10 October now the date and with the Tenths Trust, Petone Rotary, Petone Beach Clean Up Crew, Plogging in Petone etc working with us, and HCC staff supporting us – thank you to all of these people and organisations. The PCB fb page will have more info about this event.

(f)      Petone Depot’s community garden work and an educational event about gardening – the associated event is planned for 23rd August.

(g)     Printing of invites etc. We will use a printed flyer to advertise the Driftwood Sculpture community day and competition, and we hope to use sunflower seeds to encourage street and community cohesion at some point.

We still don’t have anything to report on a proposed city wide engagement process re a reduction in carbon emissions plus the development of adaption strategies for places vulnerable to sea level rise and other climate change effects such as major weather events.

As from our November meeting we will have the Tenths Trust, an important organisation in our community, also able to make a presentation to us at the start of our meetings.

 

https://www.facebook.com/pcbhcc/ is the link to our fb page and sign up for what will be a regular newsletter from the Chair on behalf of board members as well as some email notices etc via http://eepurl.com/cq33Zj

 

Kia ora

 

 

Pam Hanna

Chairperson PCB”

 

 

Appendices

There are no appendices for this report.    

 

 

 

 

 

 

 

Author: Pam Hanna

Chair, Petone Community Board

 

 

 

 

 

 

 

 

 

 

 

 


                                                                                      47                                                       24 August 2020

Petone Community Board

03 August 2020

 

 

 

File: (20/824)

 

 

 

 

Report no: PCB2020/5/71

 

Committee Advisor's Report

 

 

 

 

1.       The primary purpose of the report is to update the Board on items of interest.

 

Recommendation

That the Board notes and receives the report.

 

 

Council’s current consultation and community engagement

1.       Heritage Policy Review – work has restarted on this project;

2.       Proposed Waste Management Bylaw 2020 until 25 September 2020; and

 

Here is access to the electronic submission process: haveyoursay.huttcity.govt.nz/waste-bylaw

Updates/Requests

(a)     Resource Management Act Training

The Chair attended the training, completed the necessary assessments and is now awaiting her results.

 

(b)     Petone Community Board Tour

The tour was held on 1 August 2020.  Speaking with officers, it sounded like the tour went very well.

 

(c)     Cross Valley Link Transport Connections Programme Business Case

 

Attached as Appendix 1 to this report is the Cross Valley Transport Connections Programme Business Case that was presented to Council at their meeting held on 28 July 2020.  

 

 

 

The following was resolved by Council on 28 July 2020:

 

Resolved:    (Mayor Barry/Cr Bassett)               Minute No. C 20401(3)

“That Council:

i)       notes the Cross Valley Transport Connections project (formerly the Cross Valley Link) is a key transport priority for Council as part of the current Long Term Plan, and has been mooted since the early 1960’s;

ii)      notes the substantial completion of the Programme Business Case for the Cross Valley Transport Connections project;

iii)     notes the significant benefits that come with progressing the Cross Valley Transport Connections project, including improved transport network resilience, improved transport choices and encouraging mode shift, improving accessibility and safety, and supporting development and urban growth;

iv)     endorses, in principle, the emerging programme for the Cross Valley Transport Connections project as set out in the Programme Business Case;

v)      agrees to explore options to accelerate stage three of the emerging programme for the Cross Valley Transport, recognising that the construction of a new east to west corridor will be the most impactful part of the programme;

vi)     directs officers to regularly report to the Community and Environment Committee on progress of the Cross Valley Transport Connections project, and reporting to occur no less than four times per year (quarterly);

vii)    agrees to lobby major political parties for a commitment to fast track and fund the emerging programme for the Cross Valley Transport Connection project, ahead of the general election on September 19; and

viii)   directs officers to report to the next Long Term Plan/Annual Plan Subcommittee on the Cross Valley Transport Connections project in order to progress decisions in the drafting of the Long Term Plan 2021-2031.”

 

2019/2020 Miscellaneous Administration and Training Budgets

 

At the previous meeting of the Board, it was resolved that the unspent funds of $6,240 under the miscellaneous/training budgets can be used for small moral boosting ideas/projects on the provisions that this is on a one off basis due to COVID-19.  At update on this will be included in the Chair’s Report.

 

2020/2021 Miscellaneous Administration and Training Budgets

 

2.       The Board is allocated $8,000 per annum, comprised of

-     Miscellaneous Administration                   $5,000

-     Training                                                      $3,000

 

 

 

 

 

 

 

 

3.       The following is the Board’s expenditure as at 13 August 2020:

 

Miscellaneous Administration

Training

Balance

$5,000.00

$3,000.00

Expenditure

-           misc (van hire for PCB Tour -1/8/20) 

 

 

$178.35

 

Balance remaining

$2,821.65

$3,000.00

 

 

Appendices

No.

Title

Page

1

Appendix 1 - PCB - Cross Valley Transport Connections Programme Business Case

50

    

 

 

 

 

 

 

 

Author: Debbie Hunter

Acting Committee Advisor

 

 

 

 

 

 

Approved By: Kathryn Stannard

Head of Democratic Services

 

 

 

 

 


Attachment 1

Appendix 1 - PCB - Cross Valley Transport Connections Programme Business Case

 


 


 


 



[1] This excludes sites that are considered high profile, significant on a city-wide basis due to their size and location, or where the site crosses ward or community boundaries.

[2] The Operational Guide for Urban Forest Plan is available from Council’s Parks and Recreation Division.