HuttCity_TeAwaKairangi_BLACK_AGENDA_COVER

 

 

Hutt Valley Services Committee

 

 

19 August 2020

 

 

 

Order Paper for the meeting to be held in the

Upper Hutt City Council Chambers, 838-842 Fergusson Drive, Upper Hutt,

on:

 

 

 

Friday 28 August 2020 commencing at 9.30am

 

 

Membership

 

 

Cr J Briggs (Chair)

Cr H Newell, UHCC (Deputy Chair)

Cr B Dyer

Cr C Carson, UHCC

Cr S Rasheed

Mayor W Guppy, UHCC

Cr N Shaw

Cr P Lambert, UHCC

 

 

Cr L Sutton (Alternate)

Cr H Swales, UHCC (Alternate)

 

 

 

 

 

 

 


HuttCity_TeAwaKairangi_SCREEN_MEDRES
 


HUTT VALLEY SERVICES COMMITTEE
(Special Committee of Council)

A joint committee of the Hutt City Council and the Upper Hutt City Council

Membership:

4 elected members appointed by the Hutt City Council and 4 elected members appointed by the Upper Hutt City Council plus one alternate appointed by each Council

Chair to alternate between the two Councils with Hutt City Council appointing the Chair in odd numbered years and the change taking place at the final meeting of each year

Quorum:

Half of the members

Meeting Cycle:

Meets quarterly or as required

Reports to:

Council

PURPOSE

To facilitate coordination and decision-making on combined council services in the Hutt Valley.

 

Consider and make recommendations to the two Councils on:

        The co-ordination of activities of the Hutt City Council and the Upper Hutt City Council in respect of matters affecting the Hutt Valley as a whole.

        In particular, the co-ordination of the sewage disposal scheme, the Silverstream refuse landfill, Akatarawa Cemetery, dog control, environmental health and combined cemetery services for the Hutt Valley.

        Any other activities common to both Councils that could be co-ordinated.

 

    


HUTT CITY COUNCIL

 

Hutt Valley Services Committee

 

Meeting to be held in the Upper Hutt City Council Chambers, 838-842 Fergusson Drive, Upper Hutt on

 Friday 28 August 2020 commencing at 9.30am.

 

ORDER PAPER

 

Public Business

 

1.       OPENING FORMALITIES - Karakia Timatanga 

Kia hora te marino

Kia whakapapa pounamu te moana

He huarahi mā tātou i te rangi nei

Aroha atu, aroha mai

Tātou i a tātou katoa

Hui e Tāiki e!

May peace be wide spread

May the sea be like greenstone

A pathway for us all this day

Let us show respect for each other

For one another

Bind us together!

 

2.       APOLOGIES 

3.       PUBLIC COMMENT

Generally up to 30 minutes is set aside for public comment (three minutes per speaker on items appearing on the agenda). Speakers may be asked questions on the matters they raise.  

4.       CONFLICT OF INTEREST DECLARATIONS    

          Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

5.       MINUTES

Meeting minutes Hutt Valley Services Committee, 21 February 2020                 5

6.       WASTEWATER JOINT VENTURE UPDATE:  4 FEBRUARY 2020 -
30 JUNE 2020
(20/827)

Report No. HVSC2020/5/4 by the Wastewater Contracts Manager, Wellington Water   12

7.       SILVERSTREAM LANDFILL UPDATE (20/850)

Report No. HVSC2020/5/5 by the Landfill Consultant, Tonkin and Taylor    24 

 

 

8.       Akatarawa Cemetery Update (20/876)

Report No. HVSC2020/5/79 by the Parks and Reserves Manager, Upper Hutt City Council      32

9.       Dog Control Update (20/849)

Report No. HVSC2020/5/80 by the Compliance Services Manager, Upper Hutt City Council   34

10.     Dog Control Update (20/834)

Report No. HVSC2020/5/81 by the Head of Regulatory Services and Emergency Management, Hutt City Council                                                                                                  36

11.     HEALTH OFFICE ACTIVITIES UPDATE (20/835)

Report No. HVSC2020/5/82 by the Team Leader Environmental Health, Hutt City Council     38

12.     Regional Joint Services Opportunities (20/836)  

13.     CLOSING FORMALITIES - Karakia WHAKAMUTUNGA

 

Whakataka te hau ki te uru

Whakataka te hau ki te tonga

Kia mākinakina ki uta

Kia mātaratara ki tai

E hī ake ana te atakura

He tio, he huka, he hau hū

Tīhei mauri ora.

Cease the winds from the west
Cease the winds from the south
Let the breeze blow over the land
Let the breeze blow over the ocean
Let the red-tipped dawn come with a sharpened air. 
A touch of frost, a promise of a glorious day.

 

 

 

 

Kate Glanville

SENIOR DEMOCRACY ADVISOR

 

       


 

 

 

HUTT CITY COUNCIL

 

Hutt Valley Services Committee

 

Minutes of a meeting held in the Upper Hutt City Council Chambers, 838-842 Fergusson Drive, Upper Hutt on

 Friday 21 February 2020 commencing at 9.30am

 

 

 

PRESENT:

Cr J Briggs (Chair)

Cr H Newell, UHCC (Deputy Chair)

 

Cr C Carson, UHCC

Cr B Dyer

 

Mayor W Guppy, UHCC

Cr P Lambert, UHCC

 

Cr N Shaw

Cr L Sutton

 

APOLOGIES:                  Cr Rasheed

 

IN ATTENDANCE:        Mr P Kelly, Chief Executive, UHCC

Ms H Oram, Acting General Manager, City Transformation, HCC

Mr B Hodgins, Strategic Advisor, City and Community Services, HCC

Mr D Kerite, Head of Environmental Consents, HCC

Mr D Bentley, Team Leader Environmental Health, HCC

Ms J Schuitema, Hutt Team Leader, Animal Services, HCC

Mr E Breeze, Landfill Consultant, Tonkin & Taylor

Ms H Clegg, Minute Taker, HCC

 

 

PUBLIC BUSINESS

 

1.       OPENING FORMALITIES - Karakia Timatanga 

Kia hora te marino

Kia whakapapa pounamu te moana

He huarahi mā tātou i te rangi nei

Aroha atu, aroha mai

Tātou i a tātou katoa

Hui e Tāiki e!

May peace be wide spread

May the sea be like greenstone

A pathway for us all this day

Let us show respect for each other

For one another

Bind us together!

 

2.       APOLOGIES 

Resolved:  (Mayor Guppy/Cr Briggs)                                   Minute No. HVSC 20201

“That the apology received from Cr Rasheed be accepted and leave of absence be granted.”

3.       PUBLIC COMMENT

There was no public comment.

 

4.       CONFLICT OF INTEREST DECLARATIONS  

There were no conflict of interest declarations.

5.       Minutes

Cr Newell requested clarification on changes to the membership of the Committee as she had not received notification in relation to this.

Resolved:  (Cr Carson/Cr Dyer)                                         Minute No. HVSC 20202

“That the minutes of the meeting of the Hutt Valley Services Committee held on Friday, 29 November 2019, be confirmed as a true and correct record.”

  

6.

WASTEWATER JOINT VENTURE UPDATE
4 NOVEMBER 2019 - 4 FEBRUARY 2020
(20/76)

Report No. HVSC2020/2/2 by the Wastewater Contracts Manager, Wellington Water

 

The Strategic Advisor, City and Community Services, Hutt City Council elaborated on the report.  He explained that the additional $1.2M requested for seismic upgrading of the milliscreen plant was essential works required for a critical asset.  He added that Hutt City Council had already allocated money to the project in its draft Annual Plan 2020/21.  He further added that costs for large capital projects in the future were projected to increase eg, the Petone Sewer Collector and the Seaview wastewater overflow outfall.

The Strategic Advisor, City and Community Services, Hutt City Council commented on the claims lodged by Hutt Valley Wastewater Services as part of the finalisation of that contract, due for completion in May.

In response to a question from a member, the Strategic Advisor, City and Community Services, Hutt City Council advised that many of the costs related to existing contract obligations, with some legally required such as health and safety items.  He acknowledged the concerns of the Committee about the timing and level of information provided to the Councils.  

In response to a question from a member, the Strategic Advisor, City and Community Services, Hutt City Council advised that the Veolia contract was for a period of 10 years and that it would produce operational savings of up to $1M per annum.  He acknowledged the projected savings for the first year of operation may be used to pay for the costs under discussion.  He added that officers were made aware of the costs when briefed by Wellington Water Limited (WWL) officers in early February.

In response to a question from a member, the Strategic Advisor, City and Community Services, Hutt City Council advised that some of the health and safety works were to be carried out this year. He added that further details would be forthcoming in a report to be presented to the next Committee meeting.

 

In response to a question from a member, the Strategic Advisor, City and Community Services, Hutt City Council advised that the CCTV surveying had been completed and analysis of the data recovered was progressing. 

 

Resolved:  (Cr Carson/Cr Newell)                                     Minute No. HVSC 20203

“That the Committee:

(i)    notes the information in the report and in particular the request to both Councils for an additional $1.21M in the 2020/21 budget to complete the seismic strengthening of the milliscreen plant; and

(ii)   requests officers to prepare a detailed paper to this committee setting out:

(a)   the clauses in the existing contract with Hutt Valley Water Services (HVWS) that show HVWS are able to claim for additional operational and capital costs; and

(b)   the details and a breakdown of the costs split between this financial year and next, and the sharing of costs between the two councils.”

 

7.

SILVERSTREAM LANDFILL UPDATE (20/77)

Report No. HVSC2020/2/3 by the Landfill Consultant, Tonkin and Taylor

 

The Landfill Consultant, Tonkin and Taylor elaborated on the report. 

 

In response to a question from a member, the Landfill Consultant, Tonkin and Taylor confirmed that the waste levies had to be used in a certain way around waste minimisation.  He added that part of the levies were diverted into a contestable fund, but that currently it was difficult to access that fund.  He further suggested that the monies in the contestable fund could be used to help combat the increase in illegal fly tipping.

In response to a question from a member, the Strategic Advisor, City and Community Services, Hutt City Council advised that the public notice of the procurement plan had been placed today, and that if adopted, a new Hutt City Council kerbside collection system would commence in July 2021. 

In response to a question from a member, Mayor Guppy advised that Upper Hutt City Council had a scheduled workshop concerning rubbish and recycling.  The Chair added that each Council needed to make its own decisions on the matter, prior to collaborative talks occurring.  

The Acting General Manager, City Transformation, Hutt City Council advised that officers from each Council were in regular contact regarding the issue.  The Strategic Advisor, City and Community Services, Hutt City Council added that the recently advertised procurement plan included a clause for possible expansion of the services to Upper Hutt in the future.

The Landfill Consultant, Tonkin and Taylor agreed to remedy the illegibility of some of the information contained in graphs attached to the report for future reports.

 

Resolved:  (Cr Briggs/Cr Sutton)                                        Minute No. HVSC 20204

“That the Committee notes the progress of the ongoing development and operation of the Silverstream Landfill.”

 

8.

Akatarawa Cemetery Update (20/64)

Report No. HVSC2020/2/13 by the Parks and Reserves Manager, Upper Hutt City Council

 

In response to a question from a member, Mayor Guppy advised that the use of the crematorium on Sundays would be no different to that existing on any other days of the week, when the crematorium was in use and burials were taking place when visitors were present. 

In response to a question from a member, the Chief Executive, Upper Hutt City Council advised that there were no nuisance factors and that the demand for crematorium services was increasing such that the current operation could not keep up.  He acknowledged the sensitivity of the issue.

In response to questions from members, the Chief Executive, Upper Hutt City Council confirmed that operation of the crematorium could occur at any stage over a 24 hour period, seven days a week, but that the public would continue to only be able to access the cemetery during normal opening hours.

Members discussed concerns of information available for the Committee to make a fully informed decision, this included why cremations were initially not permitted on a Sunday and whether or not the public had been consulted.

The Chair suggested that a report be requested from officers after six months of operation and if any concerns had been raised from the public these could be presented to the Committee. 

Members noted that the Burial Act 1964 was due for review.

 

Resolved:  (Cr Briggs/Mayor Guppy)                                 Minute No. HVSC 20205

“That the Committee:

(i)    notes and receives the report;

(ii)   supports the proposal to allow Gee & Hickton Ltd an extension of cremation operating hours; and

(iii)  requests a report from officers in six months’ time, if any concerns from the public had been raised as a result of the increased hours of operation of the crematorium.”

Cr Carson voted against the motion.

 

9.

Dog Control Update (20/65)

Report No. HVSC2020/2/14 by the Compliance Services Manager, Upper Hutt City Council

 

Resolved: (Cr Briggs/Cr Lambert)                                      Minute No. HVSC 20206

“That the report be noted and received.”

 

10.

Dog Control Update (20/62)

Report No. HVSC2020/2/15 by the Head of Regulatory Services and Emergency Management, Hutt City Council

 

The Hutt Team Leader, Animal Services, Hutt City Council elaborated on the report.

In response to a question from a member, the Chief Executive, Upper Hutt City Council advised that Upper Hutt City Council was not participating in the Doggone tracking device project . He added that officers had been in close discussions with their counterparts at Hutt City Council and were monitoring the Upper Hutt situation.

In response to a question from a member, the Hutt Team Leader, Animal Services, Hutt City Council advised that the frequency of negative dog issues remained about the same and that the focus of Hutt City Council officers was to educate dog owners.

In response to a question from a member, the Hutt Team Leader, Animal Services, Hutt City Council advised that Hutt City Council officers continued to talk with each primary school in the city, educating children on how to behave around dogs. She added that she understood Upper Hutt City Council officers were investigating initiating a similar programme.

 

Resolved:  (Cr Briggs/Cr Dyer)                                           Minute No. HVSC 20207

“That the Committee notes and receives the information.”

 

11.

HEALTH OFFICE ACTIVITIES UPDATE (20/63)

Report No. HVSC2020/2/16 by the Team Leader Environmental Health, Hutt City Council

 

The Team Leader Environmental Health, Hutt City Council elaborated on the report. He explained that no new premises had been issued with alcohol licences, just new owners. He advised that the noise complaint referred to within the report had now been closed off by the Compliance Services Manager, Upper Hutt City Council.

 

Resolved:  (Cr Briggs/Cr Sutton)                                        Minute No. HVSC 20208

“That the Committee notes and receives the information.”

 

12.

Regional Joint Services Opportunities (20/66)

The Chair acknowledged the work of officers involved in organising the upcoming bus tour for the Councillors of both Councils to be held on 31 March 2020.

13.     QUESTIONS 

Cr Newell requested clarification of the significance of the Committee.  She highlighted an error on the draft agenda for the Committee in relation to a differing start time for the draft agenda meeting.

The Chair advised that this had been the result of human error and that officers had apologised at the draft agenda meeting for the error.

Mayor Guppy and Cr Sutton added that both Councils took the Committee seriously.

The Chair said that the Committee was an opportunity to expand on the collaboration between the two Councils and was strategically important.

Mayor Guppy suggested that a new agenda item for the Committee could be added in relation to rubbish and recycling, given the changes occurring in Lower Hutt.

Cr Newell reiterated the request that graphs contained in the order papers of the Committee be legible for members and for members of the public.

The Chair confirmed that officers had undertaken to revise the way information was provided.

Cr Newell expressed frustration at not being made aware of changes to the committee membership.

The Chair agreed to review the matter and report back to members.

14.     CLOSING FORMALITIES - Karakia WHAKAMUTUNGA

 

Whakataka te hau ki te uru

Whakataka te hau ki te tonga

Kia mākinakina ki uta

Kia mātaratara ki tai

E hī ake ana te atakura

He tio, he huka, he hau hū

Tīhei mauri ora.

Cease the winds from the west
Cease the winds from the south
Let the breeze blow over the land
Let the breeze blow over the ocean
Let the red-tipped dawn come with a sharpened air. 
A touch of frost, a promise of a glorious day.

 

There being no further business the Chair declared the meeting closed at 10.15am.

 

 

 

 

 

 

 

Cr J Briggs

CHAIR

 

 

 

CONFIRMED as a true and correct record

Dated this 28th day of August 2020

 


                                                                                      15                                                       28 August 2020

Hutt Valley Services Committee

03 August 2020

 

 

 

File: (20/827)

 

 

 

 

Report no: HVSC2020/5/4

 

WASTEWATER JOINT VENTURE UPDATE
4 FEBRUARY 2020 - 30 JUNE 2020

 

 

 

 

 

Purpose of Report

1.    The purpose of this report is to update the Committee on matters relating to the bulk wastewater system shared by the two cities.

 

Recommendations

That the Committee notes the information in this report.

 

 

Background

2.    The report provides information to the Committee on matters relating to wastewater assets which make up the joint venture.

Discussion

DBO Contract Progress

3.    During the reporting period, the contract for the management and operation of the Seaview Wastewater Treatment Plant, with Hutt Valley Water Services Limited (HVWS), which had run for 20 years, came to an end.  Veolia took over the new contract, negotiated as part of the regional approach to the management of wastewater treatment plants, on 1 June 2020.  The changeover occurred without any hitches.

4.    At the previous meeting of this Committee, officers were asked to report on details of the contract with HVWS, in relation to the end of contract claim.   The clauses in the existing contract with HVWS that enable it to claim for additional operational and capital costs are as follows:

a.   Clause 5.5.6: Asset Maintenance - enables for the payment for renewals where the Contractor is instructed by the Employer to undertake a renewal, e.g. this was used in relation to the Ava pump replacement which was funded as a renewal rather than an overhaul, and also for any works on pipelines defined at “type B assets”.  Condition of the underground assets (i.e. the 105km of pipe networks).

b.   Clause 6.5.2:  Separate Contractors - enables the Contractor to apply a variation in regards to any disruption arising out of the activities that were not otherwise provided for in the Contract.  This clause was used in regards to the seismic strengthening work for costs incurred by HVWS.

c.   Clause 8.2:  Other New Facilities - allowed for HCC to add new facilities to the network or treatment plants, in which case HVWS could seek a variation to meet the reasonable costs of operating and maintaining those facilities.  This was used in the case of the Silverstream storage facility.

d.   Clause 11.6: Cost Fluctuation - provides for an annual operating cost fluctuation.  The original referenced indices changed during the course of the contract. The formula for the energy component was modified so that it was based on actual power prices rather than a Statistics NZ index.  This led to a disagreement over operating cost payments.

e.   Clause 11.6.1: Cost Fluctuation – Applicable Law change that provided for any change in an applicable law, which led to a cost increase.  This was used in relation to the changes in the Holidays Act and Kiwisaver.

f.    Clause 11.8: Contract Review - this allowed for either party to trigger a contract review in the situation that the performance of the contract did not meet the interests and needs of both Parties to the extent that it was causing hardship.  This clause was not used during the contract.

g.   Clause 13.1:   Force Majeure – this was used in relation to some asset failures following the Kaikoura earthquake.

5.    The summary of the cost split of the end of contract wash-up claim between this financial year and next, and the sharing of costs between the two Councils can be seen in the following table.  These are calculated using three main factors being water consumption, design capacity and population. The calculation models, (one for capex and one for opex), are attached as Appendix 1

 

 

Year

HCC

UHCC

2019/20

$275,114

$123,602

2020/21

$113,051

$50,791

 

Trade Waste Management

6.    No significant adverse trade waste events have occurred since the last report.

Resource Management Processes

7.    An update on the application for the intermittent discharge of fully treated effluent from the Seaview Wastewater Treatment Plant to the Hutt River is attached as Appendix 2.  This update was circulated to the two Councils, Port Nicholson Block Settlement Trust, Ngati Toa and the Waiwhetu Consultation Group in late July. 

Treatment Plant Development

8.    The seismic improvement programme at the wastewater treatment plant is continuing.  The structural work started early June after postponement due to Covid-19 lockdown restrictions.  Construction is expected to be complete by the end of December this year.

Network Maintenance

9.    The tender for the Early Contractor Involvement (ECI) and construction of the Barber Grove to Seaview WWTP rising main duplication project went out to open market at the end of July 2020. The timeline for completion of the tender and detailed design runs from June 2020 to Mid-April 2021.  WWL will report back to the two Councils on the outcome of the tender and particularly the cost of the project, prior to the contract being awarded.  Subject to approval, construction is not expected to begin mid 2021.  This work will significantly improve the resilience of this critical link which conveys most of the Hutt Valley wastewater to Seaview for treatment.

10.  A review of the condition of the Petone Collecting Sewer was completed in June.  Option identification and concept design is now occurring.  This is a critical rising main which is at the end of its expected design life.  It runs along the Esplanade and across the Waione Street Bridge to the Barber Grove to Seaview rising main.

11.  Relining of the Gemstone Drive wastewater pipeline is currently underway as part of the Wellington Water Regional Relining contract.

Climate Change Impact and Considerations

12.  The matters addressed in this report have been considered in accordance with the process set out in Council’s Climate Change Considerations Guide.

 

Consultation

13.  Liaison has been maintained between officers of the two Councils and Wellington Water.

14.  Regular quarterly meetings between GWRC and HVWS have been maintained.  This ensured that any resource consent issues were promptly raised and resolved.  This relationship has continued with Veolia when they took over the operation of the Seaview Facility in June 2020.

15.  Engagement with the local businesses in regards the WWTP and odour has continued, initiated by letter to neighbouring property being hand delivered by Veolia to let these businesses know of the seismic work and introduce the new Operations and Maintenance contractor.

Legal Considerations

16.  There are no legal considerations at this time.

Financial Considerations

17.  The financial statements for the Hutt Valley Trunk Wastewater Services for the period ended 30 June 2020 are attached as Appendix 3 to the report.

18.  A year-end operating deficit of $11.92M occurred, which is $230k unfavourable to budget.  The operating deficit was funded by Upper Hutt City Council (34.77%) and Hutt City Council (65.23%).

19.  A year-end capital project spend of $3.445M occurred, which was $1.678M behind budget.  The capital spend is funded by Upper Hutt City Council (30.36%) and Hutt City Council (69.64%).

20.  At 30 June 2020 there was $129.8M (net book value) invested in network assets.  These assets are owned by Upper Hutt City Council (30.8%) and Hutt City Council (69.2%).

 

Appendices

No.

Title

Page

1

Apportionment Basis for Bulk Wastewater

16

2

Seaview WWTP Internittent Discharges Resource Consent

18

3

Financial Report to 30 June 2020

21

    

Author: Anna Hector

Wastewater Contracts Manager, Wellington Water

 

 

Reviewed By: Bruce Hodgins

Strategic Advisor

 

Approved By: Helen Oram

Director Environmental and Sustainability

 


Attachment 1

Apportionment Basis for Bulk Wastewater

 


 


Attachment 2

Seaview WWTP Internittent Discharges Resource Consent

 


 


 


Attachment 3

Financial Report to 30 June 2020

 


 


 


                                                                                      27                                                       28 August 2020

Hutt Valley Services Committee

06 August 2020

 

 

 

File: (20/850)

 

 

 

 

Report no: HVSC2020/5/5

 

SILVERSTREAM LANDFILL UPDATE

 

 

 

 

 

Purpose of Report

1.    The purpose of the report is to update the Committee on the operation of the Silverstream Landfill.

 

Recommendations

That the Committee:

(i)    notes the progress of the ongoing development and operation of the Silverstream Landfill; and

(ii)   notes the work undertaken by Waste Management Limited, HG Leach Limited, Tonkin and Taylor Limited and Hutt City Council staff to keep the landfill operational throughout the Covid 19 lockdown phases.

 

Background

2.    This is the latest in a series of  reports to update the Committee on activities at the Silverstream Landfill. 

3.    Stage 2 of the landfill was opened for operation in April 2010 and has now been operating for nine years and the development of additional air space is an on-going requirement.  The operation of the landfill is required to meet the Resource Management Act requirements, Hutt Valley Trade Waste Bylaws, Emissions Trading Scheme Regulations and Waste Minimisation Act obligations.

 

Discussion

General Operations

4.    The landfill continues to be operated at a high standard by Waste Management Limited.

Covid 19

5.    The Landfill remained open throughout the Covid lockdown period, with health and safety practices in place (including physical spacing and cashless transactions).  During this time, waste from essential activities was received and the construction of airspace required later in the year was completed. 

6.    Special provision was made to receive domestic waste, where the roadside collection was not adequate. 

7.    During lockdown phase 2 provisions were made for receiving domestic waste on Sundays.

Waste Volumes

8.    Whilst Covid 19 resulted in a reduction of approximately 4,000 tonnes in April, the waste levels quickly rose to pre Covid levels of over 11,000 tonnes per month.  See Graph 3 attached.

Landfill Waste Levy/Pricing

9.    The collection of the landfill levy by Council is ongoing and compliant with Ministry for the Environment requirements.

10.  As stated in the last report, the increase in waste levies has been announced.  The first increase came into force in July 2021 and will be an additional charge of $10 a tonne.  This will increase annually until 2025, when the levy will be $50 a tonne. 

11.  The impact of the levy on future waste volumes is being assessed.  The initial analysis suggests that this could result in a reduction of around 20,000 tonnes a year.  Whilst the levy will reduce landfill income, there are opportunities to access the waste levy funds for waste minimisation and recycling initiatives.  There is work underway to scope out the possibilities of this.

Resource Consents

12.  The landfill is being operated in accordance with resource consents.

Monitoring

13.  The ongoing monitoring of surface water quality, macro invertebrates and groundwater shows no adverse effects resulting from the operation of the landfill.

 

14.  A summary of the environmental monitoring undertaken at the landfill and key results are set out in the attached dashboard.

Development

15.  Graph 1 attached to this report shows the creation of airspace against the incoming waste stream.  The graph shows the capital development work keeping ahead of waste against a number of different waste volume scenarios.

Health and Safety

16.  There were no Health and Safety incidents in the past three months.  The Health and Safety Plans have all been updated in response to Covid 19.

Landfill Gas Partner

17.  Pioneer Energy Limited (PEL) has now sold its interests in the Silverstream Landfill power plant to LMS.  LMS is an Australian Company specialising in renewable energy projects.  It is involved in the operation of over 30 landfill gas power plants.  The company has been in existence for more than 40 years.  LMS has also bought into other landfill gas operations in New Zealand.

18.  The company has considerable experience in the construction and operation of landfill gas plants and gas flares.  The company has its own design division.  There is commitment from LMS to improve gas collection and plant operation efficiencies at Silverstream.

19.  The onset of Covid 19 has prevented LMS from commencing changes to the Silverstream Plant.

Emissions Trading Scheme (ETS)

20.  The annual ETS reporting was completed in January 2020.

Timetable

21.  The indicative programme for the key landfill development activities as follows:

·    May 2023 - Slope 10 will be completed.

Climate Change Impact and Considerations

22.  The matters addressed in this report have been considered in accordance with the process set out in Council’s Climate Change Considerations Guide.

Consultation

23.  A Residents Liaison Group meeting is to be held in late August 2020.

Legal Considerations

24.  There are no legal considerations at this time.

Financial Considerations

25.  There are no financial considerations at this time.

Other Considerations

26.  The Health and Safety is a matter of importance at the landfill.  There on-going work involving Council and its Contractors and Consultants to improve the awareness of Health and Safety issues and remove potential risk.

 

Appendices

No.

Title

Page

1

Graph 1 - Silverstream Landfill - Stage 2, Phase 1, Airspace Utilisation

28

2

Graph 2 - Silverstream Landfill - Stage 2, Phase 1, Void Utilisation (Tm3)

29

3

Graph 3 - Silverstream Landfill - Refuse Stream, Past 3 years

30

4

Environmental Monitoring dashboard

31

    

 

 

 

 

 

 

 

Author: Ed Breese

Landfill Consultant, Tonkin and Taylor

 

 

 

 

 

 

Reviewed By: Dave Dews

Contracts Solid Waste Manager

 

 

 

Approved By: Helen Oram

Director Environmental and Sustainability

 


Attachment 1

Graph 1 - Silverstream Landfill - Stage 2, Phase 1, Airspace Utilisation

 


Attachment 2

Graph 2 - Silverstream Landfill - Stage 2, Phase 1, Void Utilisation (Tm3)

 


Attachment 3

Graph 3 - Silverstream Landfill - Refuse Stream, Past 3 years

 


Attachment 4

Environmental Monitoring dashboard

 

 


                                                                                      32                                                       28 August 2020

Hutt Valley Services Committee

10 August 2020

 

 

 

File: (20/876)

 

 

 

 

Report no: HVSC2020/5/79

 

Akatarawa Cemetery Update

 

 

 

 

 

 

Recommendation

That the Committee notes and receives the report.

 

 

 

Appendices

No.

Title

Page

1

HVSC August 2020 Akatarawa Cemetery Update

33

    

 

 

 

 

 

 

 

Author: External Author

Upper Hutt City Council

 

 

 

 

 

 


Attachment 1

HVSC August 2020 Akatarawa Cemetery Update

 


                                                                                      34                                                       28 August 2020

Hutt Valley Services Committee

06 August 2020

 

 

 

File: (20/849)

 

 

 

 

Report no: HVSC2020/5/80

 

Dog Control Update

 

 

 

 

 

 

Recommendation

That the report be noted and received.

 

 

 

Appendices

No.

Title

Page

1

HVSC UH Animal Services Q3 and Q4 2019_2020

35

    

 

 

 

 

 

 

 

Author: External Author

Upper Hutt City Council

 

 

 

 

 

 


Attachment 1

HVSC UH Animal Services Q3 and Q4 2019_2020

 

UHCC-Logo-(Word)_BLACK

Hutt Valley Services Committee

6 August 2020

 

 

File: 331/40-001

 

 

 

Report no:  

 

Dog Control Update

 

 

 


 


 

 


Dogs boarded for the months January 2020 – June 2020

 

Jan.

Feb.

Mar.

Apr.

May

June

Quarter 3 Total

Quarter 4 Total

Year To Date Total

Total dogs boarded

5

8

7

0

2

3

20

5

64

Dogs euthanised

0

0

0

0

0

0

0

0

2

Dogs returned to owner

5

5

4

0

1

3

14

4

43

Dogs microchipped

0

1

0

0

0

1

1

1

5

Rehomed

0

2

3

0

1

0

5

1

16

 

Hutt City Council (HCC) has an agreement with Upper Hutt City Council to hold dogs including dogs while infringements or court action is processed. HCC also microchip dogs for Upper Hutt City Council.

These figures are only for dogs transported to HCC. Some dogs are returned to UHCC owners on the same day.

Recommendation

That the Committee receives the report.

 

 

 

 

Author: Shane Sykes

Compliance Services Manager

 


                                                                                      37                                                       28 August 2020

Hutt Valley Services Committee

04 August 2020

 

 

 

File: (20/834)

 

 

 

 

Report no: HVSC2020/5/81

 

Dog Control Update

 

 

 

 

 

Recommendation

That the Committee notes and receives the information.

 

 

1.    For the months of April, May, June and July 2020:

 

 

April

2020

May

2020

June

2020

July

2020

Total

Dogs euthanased

3

-

-

5

8

Dogs returned to owner

4

23

16

19

62

Dogs microchipped

-

-

10

11

21

Rehomed

-

10

5

6

21

Boarding

-

-

-

-

 

2.    Hutt City Council (HCC) has a contract with Upper Hutt City Council (UHCC) to hold dogs, including in situations where infringements or court action is being processed. HCC also microchip dogs for Upper Hutt City Council. HCC also offer limited boarding services to dogs in the Hutt Valley.

3.    As the provider of the service we interact with K9, the contractor for Upper Hutt City Council, with regard to animal shelter issues, microchipping and euthanasia. Over the last three month period all interaction and services have been of a good nature and professional.

4.    No boarding was undertaken over the Covid lockdown period and we used the time to resurface the dog shelter floor. The boarding resumes on the 13th August.

5.    Dogs that were picked up during the lockdown were returned directly to the owners where possible or re-homed as soon as possible.

 

Appendices

There are no appendices for this report.    

 

 

 

 

 

 

 

Author: Geoff Stuart

Head of Regulatory Services and Emergency Management

 

 

 

 

 

 

Approved By: Helen Oram

Director Environmental and Sustainability

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


                                                                                      42                                                       28 August 2020

Our Reference          20/835

TO:                      Chair and Members

Hutt Valley Services Committee

FROM:                Dean Bentley

DATE:                04 August 2020

SUBJECT:           HEALTH OFFICE ACTIVITIES UPDATE

 

 

Recommendation

That the Committee notes and receives the information.

 

Licensed premises

There are approximately:

 

Lower Hutt

Upper Hutt

Combined

Total food and sundry requiring annual inspection (eg, food, hairdressers, offensive trades, mortuaries as at 30 June 2020)

757

212

969

 

Food premises

For period April, May, June 2020

Lower HUtt

Upper Hutt

Combined

Food premises verified

43

5

48

 

Alcohol

 

Lower Hutt

Upper Hutt

Combined

Total alcohol licensed premises in the Hutt Valley as at 30 June 2020

 

215

 

82

 

297

 

Off-licences

64

19

83

On-licences

112

45

157

Club licences

39

18

57

Applications received in April, May, June 2020

43

29

72

§  Manager’s certificates – new

7

3

10

§  Manager’s certificates - renewals

9

20

29

§ On-licences - new

2

0

2

§ On-licences - renewal

12

1

13

§ Off-licences - new

3

0

3

§ Off-licences - renewal

3

1

4

§ Club licences - new

0

0

0

§ Club licences - renewal

0

1

1

§ Temporary Authority

3

2

5

§ Special licences

4

1

5

Applications declined

0

0

0

One previously unlicensed premises in Upper Hutt was granted a restaurant style on-licence during this period.

Noise control

April, May, June 2020

Lower Hutt

Upper Hutt

Combined

Noise complaints received

1002

n/a

n/a

Noise complaints attended
(30 min second call)

443

97

540

Noise directions issued

105

36

141

Equipment seizures

6

0

6

NB: Noise complaints ‘received ‘are not logged by HCC for UHCC reporting purposes.

Nuisances

April, May, June 2020

Lower Hutt

Upper Hutt

Combined

Health nuisance complaints received

85

15

100

Consents

For April, May, June 2020

Environmental health comments supplied

Lower Hutt

Upper Hutt

Combined

LIMs/Building Consent comments

n/a

45

n/a

Resource Consent comments

n/a

0

n/a

NB: LIM’s/BC’s and RC’s are not logged by HCC for UHCC reporting purposes.

General (Upper Hutt City Council) – April, May, June 2020

Administration – Training and Points of Interest

 

Food work:

The Ministry for Primary Industries (MPI) referred three alleged breaches of Covid 19 Alert Levels to HCC (Lower Hutt premises). These related to food operators allowing customers inside the store during Alert Level 3. These were investigated and one breach was confirmed. The operator agreed to abide by the Alert Level restrictions. This was two days before moving to Alert Level 2.

The annual audit of Hutt City Council’s Quality Management System was carried out by an independent auditing firm on behalf of the Ministry of Primary Industries, in June.  The auditor gave good comments about the work of the Environmental Health Team, and this resulted in only one non-conformance, which will be closed out before the due date.

Three staff had assessments by the Ministry of Primary Industries during June. This is a requirement to enable them to continue as verifiers of food control plans. Only one verifier received a non-conformance, which will be closed out before the due date. The other two officers passed the assessment without any further action required.

Noise:

An abatement notice has been served to Farrah’s Bread in Silverstream, requiring the company to comply with the UHCC District Plan noise rules, and also to adopt the best practicable option in keeping noise to reasonable levels as per s16 of the RMA 1991.

 

There are two on-going issues with residential heat pump noise. One has been unresolved for some time now in Trentham and an abatement notice may need to be considered, in order to achieve compliance.

 

Information about the appropriate siting of heat pumps and guidance on how to reduce noise levels was sent to all heat pump installers in the Wellington Region, in order to raise awareness of the issue. 

 

Additionally, HCC officers are working with UHCC officers on information to be potentially posted on the website, social media and potentially to go out with building consents.

 

Amusement devices:

No amusement device permits were issued during this reporting period.

Bylaws:

One complaint was received regarding a rooster in an urban area. This was unable to be resolved as neither the complainant nor the EHO could find the rooster’s location.

Camping Grounds:

The two camping grounds in Upper Hutt have now been inspected for the 2020/2021 financial period.

Alcohol Reporting:

Due to Covid 19, the NZ Police and the Public Health Service focused their resources on Covid breaches and contact tracing.

As a result, on 16th April 2020, Parliament passed an immediate modification order, extending the time frames within which those agencies must report on all applications.

The time frame for reporting under the order is 30 working days after the 24th September 2020. New applications will be most affected by this, as the District Licensing Committee is unable to grant and issue any licences without a report from those agencies. Those wishing to renew their licence can continue to operate until such time as their application is determined.

 

Controlled Purchase Operations (CPO)/After Hours Compliance Visits:

Checks were undertaken at eight Upper Hutt premises during this period. All premises were generally compliant.

Complaints:

Three food complaints were received and investigated. Two have been resolved while the third was considered low risk and will be addressed at the next verification.

Eleven health nuisance complaints were investigated and resolved. These included vermin, damp housing, refuse and smoke emissions.

Hairdressers:

All 22 premises have now been inspected for the 2020/2021 financial year.

Mortuary:

 

The sole mortuary in Upper Hutt has been inspected for the 2020/2021 financial year.

Toxic algae:

The status of the Hutt River is currently safe to swim, but could change dependent on rainfall and climatic conditions. Signs remain at locations along the river to advise people of the potential risk, with points of contact listed for further information.

Administration/Training:

A staffing change occurred recently, with the part time Senior Environmental Health Officer (SEHO) based at Upper Hutt ‘trading places’ with an Environmental Technical Officer previously located in Lower Hutt. This effectively increases the ETO resourcing based at the Upper Hutt office by at least four hours per week (rather than some of the work for UHCC being completed out of the Lower Hutt office).

All food ‘verifiers’ will be undertaking training with Safe Food Services. This training consists of on-line training modules and the courses will fulfil verifiers’ continuing professional development, as required by MPI.

Four verifiers will be completing an Advanced HACCP (Hazard Analysis Critical Control Points) training course at the end of August.

One staff member (Environmental Technical Officer) is currently completing the Post Graduate Diploma in Environmental Health, in order to become an Environmental Health Officer.

 

 

 

Appendices

No.

Title

Page

1

Hutt Valley Services Committee Report - HEALTH OFFICE ACTIVITIES UPDATE - 1 May 2020

43

    

 

 

 

 

 

 

Author: Dean Bentley

Team Leader Environmental Health

 

 

 

Author: Teresa Cox

Document Administrator

 

 

 

 

 

 

Reviewed By: Derek Kerite

Head of Environmental Consents

 

 

 

Approved By: Helen Oram

Director Environmental and Sustainability

 

 

 

 

 

 

 

 

 

 


Attachment 1

Hutt Valley Services Committee Report - HEALTH OFFICE ACTIVITIES UPDATE - 1 May 2020

 

Our Reference          20/345

TO:                      Chair and Members

Hutt Valley Services Committee

FROM:                Dean Bentley

DATE:                01 April 2020

SUBJECT:           HEALTH OFFICE ACTIVITIES UPDATE

 

 


Recommendation

That the Committee notes and receives the information.

 


Licensed premises

There are approximately:

 

Lower Hutt

Upper Hutt

Combined

Total food and sundry requiring annual inspection (eg, food, hairdressers, offensive trades, mortuaries as at 31 March 2020)

741

215

956

 

Food premises

For period January, February, March 2020

Lower HUtt

Upper Hutt

Combined

Food premises verified

92

31

123

 

Alcohol

 

Lower Hutt

Upper Hutt

Combined

Total alcohol licensed premises in the Hutt Valley as at 31 March 2020

221

82

303

Off-licences

63

19

82

On-licences

118

45

163

Club licences

40

18

58

Applications received in January, February, March 2020

89

50

139

§  Manager’s certificates – new

24

9

33

§  Manager’s certificates - renewals

5

17

22

§  On-licences - new

12

0

12

§  On-licences - renewal

4

4

8

§  Off-licences - new

6

0

6

§  Off-licences - renewal

2

2

4

§  Club licences - new

1

0

1

§  Club licences - renewal

1

0

1

§  Temporary Authority

4

2

6

§  Special licences

30

16

46

Applications declined

0

0

0

Noise control

January, February, March 2020

Lower Hutt

Upper Hutt

Combined

Noise complaints received

1140

n/a

n/a

Noise complaints attended
(30 min second call)

525

178

703

Noise directions issued

158

60

218

Equipment seizures

11

0

11

NB: Noise complaints ‘received ‘are not logged by HCC for UHCC reporting purposes. It is hoped that the information will be provided by UHCC officers in the near future.

Nuisances

January, February, March 2020

Lower Hutt

Upper Hutt

Combined

Health nuisance complaints received

80

14

94

Consents

For January, February, March 2020

Environmental health comments supplied

Lower Hutt

Upper Hutt

Combined

LIMs/Building Consent comments

n/a

87

n/a

Resource Consent comments

n/a

0

n/a

NB: LIM’s/BC’s and RC’s are not logged by HCC for UHCC reporting purposes.

General (Upper Hutt City Council) – January, February, March 2020

 

Administration – Training and Points of Interest

 

Food work:

The HCC staff member on a short term contract has been peer reviewed and deemed competent to undertake food control plans.

Two other staff members have been appointed as Food Safety Officers by MPI.

The annual surveillance of Hutt City Council’s Quality Management System has been postponed until further notice. This is due to the Covid 19 Level 4 Alert.

Staff are currently undergoing training (via Skype webinars) in order to carry out checks of food operators remotely, rather than on-site verifications. These will only be for those operators providing essential services.

 

Noise:

Noise control services ceased at the end of March due to Covid 19. This is due to MBIE deeming it to be a non-essential service.

Amusement devices:

Five amusement device permits were issued in this reporting period.

Bylaws:

Two bylaw complaints were received regarding the keeping of poultry. These were investigated and resolved.

Camping Grounds:

The two camping grounds in Upper Hutt are yet to be inspected for the 2020/2021 financial period.

Controlled Purchase Operations (CPO)/After Hours Compliance Visits:

No checks were undertaken in Upper Hutt during this period.

Complaints:

Three food complaints were received and investigated. Two have been resolved while the third was considered low risk and will be addressed at the next verification.

Eleven health nuisance complaints were investigated and resolved. These included vermin, damp housing, refuse and smoke emissions.

Hairdressers:

16 premises have so far been inspected for the 2020/2021 financial year.

Mortuary:

 

The sole mortuary in Upper Hutt is yet to be inspected for the 2020/2021 financial year.

Toxic algae:

The status of the Hutt River is currently safe to swim, but could change dependent on rainfall and climatic conditions. Signage remains at locations along the river to advise people of the potential risk, with points of contact listed for further information.

Administration/Training:

As a result of the Covid19 Level 4 Alert, the Environmental Health Office was closed from 26th March and is generally closed for business. Jeremy Peat is available to support the Upper Hutt Emergency Operations Centre if required. Jeremy has been liaising with Regional Public Health and is soon to make contact with providers of communal accommodation in order to ensure they are adhering to Covid 19 procedures.

 

 

 


Appendices

There are no appendices for this report.    

 


 

 

 

 

 

Author: Dean Bentley

Team Leader Environmental Health

 

 

 

Author: Teresa Cox

Document Administrator

 

 

 

 

 

 

Approved By: Derek Kerite

Head of Environmental Consents