2                                             25 August 2020

HUTT CITY COUNCIL

 

Minutes of an ordinary meeting of The Hutt City Council held in the Council Chambers, 2nd Floor, 30 Laings Road, Lower Hutt on

 Tuesday 25 August 2020 commencing at 4.00pm

 

 

 

PRESENT:

Mayor C Barry (Chair)

Deputy Mayor T Lewis

 

Cr D Bassett

Cr J Briggs

 

Cr K Brown

Cr B Dyer

 

Cr S Edwards

Cr A Mitchell (from 4.11pm)

 

Cr S Rasheed

Cr N Shaw

 

Cr L Sutton

 

 

APOLOGIES:                  Crs Hislop and Milne and Cr Mitchell (for lateness)

 

IN ATTENDANCE:       Ms J Miller, Chief Executive

Ms H Oram, Director Environment and Sustainability

Ms J Livschitz, Chief Financial Officer

Mr B Cato, Chief Legal Officer

Mr B Hodgins, Strategic Advisor

Ms K Glanville, Senior Democracy Advisor

 

 

PUBLIC BUSINESS

 

 

1.       OPENING FORMALITIES - Karakia Timatanga 

Kia hora te marino

Kia whakapapa pounamu te moana

He huarahi mā tātou i te rangi nei

Aroha atu, aroha mai

Tātou i a tātou katoa

Hui e Tāiki e!

May peace be wide spread

May the sea be like greenstone

A pathway for us all this day

Let us show respect for each other

For one another

Bind us together!

 

2.       APOLOGIES 

Resolved:  (Mayor Barry/Cr Briggs)                                       Minute No. C 20501

“That the apologies received from Crs Hislop, Milne and Mitchell (for lateness) be accepted and leave of absence be granted.”

3.       PUBLIC COMMENT

There was no public comment.

 

 

 

4.       CONFLICT OF INTEREST DECLARATIONS

          There were no conflict of interest declarations.

          Members noted that Cr Bassett was Council’s representative on the Wellington Water Committee.

5.

Three Waters Reform: Memorandum of Understanding (20/921)

Report No. HCC2020/5/173 by the Strategic Advisor

 

The Strategic Advisor elaborated on the report.  He advised the Memorandum of Understanding (MoU) was being considered by local authorities throughout New Zealand. He said central government had linked its post Covid-19 economic recovery package for Three Waters activities with the reform of structure for water services delivery throughout the country. He added central government was asking Council to sign up to the Three Waters reform process through the MoU and work cooperatively through a three year process. He further advised that Council’s share of the first tranch of funding was $10.6M and could be used for both operational and capital items.  In addition to signing the  MoU, he noted that Council needed to sign the funding agreement with the Department of Internal Affairs (DIA) and have an approved delivery plan in place to secure the funding. He commented a draft delivery plan had been prepared by Wellington Water Limited (WWL) and feedback from DIA was being sought. He added that the delivery plan needed to be finalised by the end of September 2020 and Council had until the end of March 2022 to use the funding.

In response to a question from a member, the Strategic Advisor advised he would be guided by Council regarding reporting requirements.  He noted that reporting could be provided on a regular basis through the formal reports prepared by Council’s Directors for the committees to consider.

The Chief Executive advised the Society of Local Government Managers (SOLGM) was working with DIA on collateral information to assist Councils to engage with their communities.  She said the information would be made available to elected members to use through their channels.

In response to further questions from members, the Strategic Advisor advised that capacity to achieve the work programme was based on the capacity of WWL and contractors.  He said the package had been designed to be spread across a number of different priority areas and operational work to allow for capacity.  He noted that WWL had advised the work programme could be delivered by the end of March 2022.   In relation to supporting the economic recovery through job creation, he further advised the renewals programme would create work for contractors in the region with approximately $5M of renewal work being looked at.

 

 

Mayor Barry thanked Cr Bassett for his work and leadership in regards to his work with WWL and the Three Waters review. He said Council was aware of the water infrastructure challenges facing the city and it was important to work alongside central government and WWL on this issue.

Cr Mitchell joined the meeting at 4.11pm

Cr Bassett strongly supported the recommendations.  He said extensive work had been undertaken over the last two and half years since central government had first initiated the Three Waters review.  He said the region’s councils, with WWL, had agreed to undertake a review of the region.   He noted the review outlined two critical elements: firstly, the aggregation of authorities and secondly, joint funding by both local authorities and central government.  He further noted the review supported the introduction of a regulator of water services.

Cr Bassett commented that Council had taken a leading role in water services with the establishment of Capacity Infrastructure in the early 2000s with one other local authority.  This had since progressed into WWL with six local authorities.  He believed Council and the region was in a strong position to progress the Three Waters Reform.  He acknowledged the work of WWL and Council’s Chief Executive and officers.  He considered the work would provide for more efficient, sustainable and quality of the water supply for the country.

 

Resolved:    (Mayor Barry/Cr Bassett)                      Minute No. C 20502

“That Council:

(i)        notes that in July 2020, the Government announced an initial funding package of $761 million to provide a post COVID-19 stimulus to maintain and improve water networks infrastructure, and to support a three-year programme of reform of local government water services delivery arrangements;

(ii)       notes that initial funding will be made available to those councils that agree to participate in the initial stage of the reform programme, through a Memorandum of Understanding (MoU), Funding Agreement, and approved Delivery Plan;

(iii)      notes that this initial funding will be provided in two parts: a direct allocation to individual territorial authorities, and a regional allocation and that the participating individual authorities in each region will need to agree an approach to distributing the regional allocation;

(iv)      notes that the Regional Chief Executives recommend a preferred approach to the allocation of regional funding, being the same formula as was used to determine the direct allocations to territorial authorities once the Greater Wellington Regional Council has been allocated its share as owner of bulk water assets;

(v)       agrees to enter into the MoU, attached as Attachment 1 to the report, and the Funding Agreement, attached as Attachment 2 to the report, with the Crown;

(vi)      agrees to nominate the Chief Executive as the primary point of communication for the purposes of the MoU and reform programme;

(vii)     agrees to delegate decisions about the allocation of regional funding to the Chief Executive, with the understanding that this will be based upon the formula used to calculate the direct council allocations including an allocation to the Greater Wellington Regional Council, and noting that participation by two-thirds of territorial authorities within the region is required to access the regional allocation;

(viii)    notes  that the MoU and Funding Agreement cannot be amended or modified by either party, and doing so would void these documents;

(ix)      notes that participation in this initial stage is to be undertaken in good faith, but this is a non-binding approach, and the Council can opt out of the reform process at the end of the term of the agreement;

(x)       notes that the funding will be received as a grant as soon as practicable once the signed MoU and Funding Agreement are returned to the Department of Internal Affairs, and a Delivery Plan has been supplied and approved; and

(xi)      notes that the Delivery Plan must show that the funding is to be applied to operating and/or capital expenditure relating to three waters infrastructure and service delivery, and that it supports economic recovery through job creation; and maintains, increases, and/or accelerates investment in core water infrastructure renewal and maintenance.”

For the reason that Council needs to be in a position to respond to the Government’s water reform programme in a timely and appropriate manner.

6.

Community Funding Panel Appointments (20/896)

Report No. HCC2020/5/18 by the Contractor

 

Mayor Barry elaborated on the report.  He advised Cr Hislop had expressed interest in being the city-wide Councillor on the Central Community Funding Panel.  He asked for further expressions of interest to be the city-wide Councillor on the Community Funding Panels (CFP).

Cr Edwards expressed interest for the Western CFP. Cr Shaw expressed interest for the Northern CFP. Cr Rasheed expressed interest for the Eastern CFP.

Mayor Barry asked for expressions of interest for the alternate city-wide Councillor on the CFPs.

Cr Briggs expressed interest for the Central and Northern CFPs. Cr Dyer expressed interest for the Eastern and Western CFPs.

 

 

Mayor Barry proposed the following CFP members be appointed as Chairs of the Community Funding Panels for an initial six month period:

·         Central Community Funding Panel – Ms Ailsa Webb;

·         Eastern Community Funding Panel – Mr Noel Woods;

·         Northern Community Funding Panel – Mr Dave Gillespie; and

·         Western Community Funding Panel – Ms Sarah Harris;  

Mayor Barry noted the high calibre of applicants and thanked them for attending the interviews.  He also thanked officers for their work in the process, particularly Council’s EA to the Director, Neighbourhoods and Communities.

Cr Briggs thanked all involved in the process and looked forward to seeing the work of the Panels with their focus on community funding.  He was pleased that an induction for the members was taking place.

 

Resolved:     (Mayor Barry/Cr Briggs)                      Minute No. C 20503

“That Council:

(i)        appoints a city-wide Councillor and an alternate city-wide Councillor to each of the four Community Funding Panels as follows:

            Central Community Funding Panel – Cr Hislop and Cr Briggs (alternate);

            Eastern Community Funding Panel –  Cr Rasheed and Cr Dyer (alternate);

            Northern Community Funding Panel – Cr Shaw and Cr Briggs (alternate); and

            Western Community Funding Panel – Cr Edwards and Cr Dyer (alternate);

(ii)       notes the appointment of the following people as members of the Central Community Funding Panel – Councillor David Bassett, Ms Catherine Chapman, Mr Matt Claridge; Mr Wayne Gazley, Ms Prabha Ravi and
Ms Ailsa Webb;

(iii)      notes the appointment of the following people as members of the Eastern Community Funding Panel – Councillor Andy Mitchell, Ms Christine Fagan, Mr Dion Howard; Ms Liz Pa’u, Mr Luke Qin and Mr Noel Woods;

(iv)      notes the appointment of the following people as members of the Northern Community Funding Panel – Councillor Leigh Sutton, Mr Dave Gillespie, Ms Janette Granville; Ms Barbara Hay, Ms Twiggy Johnston and Ms Kamiria (Mid) Thomas-Savelio;

(v)       notes the appointment of the following people as members of the Western Community Funding Panel – Councillor Chris Milne, Mr George Collins,
Ms Sarah Harris; Mr Chris Parkin, Mr Mark Rahman and Ms Elaine Richardson;

(vi)      appoints a member of each Community Funding Panel to be the Chair for an initial six month period, following which each Panel will elect its own Chair, as follows:

            Central Community Funding Panel – Ms Ailsa Webb;

            Eastern Community Funding Panel – Mr Noel Woods;

            Northern Community Funding Panel – Mr Dave Gillespie; and

            Western Community Funding Panel – Ms Sarah Harris;  

(vii)     notes the delegations to the Community Funding Panels attached as Appendix 1; and

(viii)    notes that a Powhiri has been scheduled at 7pm on 26 August 2020 to welcome the members of the Community Funding Panels.”

For the reason that Community Funding Panels are considered an important component of local democracy in those Wards without Community Boards, in order to assist their communities with local projects and initiatives.

7.       QUESTIONS   

There were no questions.

The Chief Executive advised that Mr Matt Boggs, previously from the New Zealand Defence Force, had been appointed as Director, Strategy and Engagement and would start in the role on 7 September 2020.   She also advised that further Covid-19 planning was being undertaken and information would be provided to members. 

In response to a question from a member, the Chief Executive confirmed that the information would be shared with the Society of Local Government Managers.

8.       CLOSING FORMALITIES - Karakia WHAKAMUTUNGA

 

Whakataka te hau ki te uru

Whakataka te hau ki te tonga

Kia mākinakina ki uta

Kia mātaratara ki tai

E hī ake ana te atakura

He tio, he huka, he hau hū

Tīhei mauri ora.

Cease the winds from the west
Cease the winds from the south
Let the breeze blow over the land
Let the breeze blow over the ocean
Let the red-tipped dawn come with a sharpened air. 
A touch of frost, a promise of a glorious day.

 

 

There being no further business the Chair declared the meeting closed at 4.30 pm.

 

 

 

 

 

C Barry

MAYOR

 

 

CONFIRMED as a true and correct record

Dated this 29th day of September 2020