1                                             25 August 2020



Eastbourne Community Board


Minutes of a meeting held in the East Harbour Women's Clubrooms, 145 Muritai Road, Eastbourne on

 Tuesday 25 August 2020 commencing at 7.15pm




Ms V Horrocks (Chair)

Mr M Gibbons (Deputy Chair)


Ms B Moss

Mr B Spedding


Mr F Vickers



Deputy Mayor T Lewis



APOLOGIES:                  There were no apologies.


IN ATTENDANCE:        Mayor C Barry

                                           Ms A Welanyk, Director Transformation and Resources

                                           Mr D Simmons, Traffic Asset Manager

                                           Ms T Malki, Traffic Engineer

                                           Ms H Clegg, Minute Taker





1.       APOLOGIES

There were no apologies.


Comments are recorded under the item to which they relate.


Ms Dianne Cheyne thanked the Board for their diligence and hard work in assisting to get the Shared Path project to the shovel ready stage, and for the new tennis nets on the asphalt Days Bay tennis courts.


The Chair noted a net post on the grass courts had fallen over and would alert officers.


Ms Allison Gandy, representing the Point Howard Residents Association advised at the recent Annual General Meeting, residents had voted to proceed with requesting that Council reduce the speed limit of the Point Howard hill roads from 50km/hr to 30km/hr for safety reasons.  She requested the Board’s support.

In response to questions from a member, Ms Gandy advised she had not yet approached Council.  She was looking to gain as much local support as possible first, through local mail drops and an article in the Eastbourne Herald.


The Traffic Asset Manager agreed to contact Ms Gandy to advise her on Council process. 


Ms Gandy thanked the Board for their donation to the community garden, and advised the raised beds had been constructed, fruit trees planted, and the soil for the gardens was being delivered shortly.



Mayor's Address

Mayor Barry thanked the Board for its leadership during the uncertain Covid-19 situation.  He advised of several shovel ready projects which the Hutt Valley had received approval, including $15M for the Eastern Bays Shared Path and $27M for the Naenae Pool.  He added that the logistics were being worked out, to allow for all projects to proceed.  In regard to the Shared Path project, he thanked the Chair for her persistence in getting the project to the current stage, and advised the Covid-19 situation had delayed the resource consent process.  He added that it remained Council’s intention to begin construction by July 2021.  The Director Transformation and Resources advised that there were many stakeholders in the process, and that it was the officers intention to continue negotiations and talks with all parties in the hop that a consensus could be reached.

Mayor Barry advised Council had retained its AA Credit Rating, with positive feedback received concerning a more transparent Annual Plan process.  He reported that at the recent Local Government New Zealand Annual General Meeting, a remit was passed advocating that central government allow local authorities to be able to put a moratorium on the taking and/or using of water for water bottling operations.  He encouraged the Board to become involved in the Integrated Transport Plan and the Cross Valley Transport Connections (CVTC) project processes.  He advised work was almost finalised on a webpage for the latter project, to ensure the public had access to the most up to date information. 


Mayor Barry advised a Climate Change Working Group had been established with
Cr Briggs as Chair, and that Deputy Mayor Lewis was Chair of the Community and Environment Committee.  He added that currently, recommendations for items for inclusion in the draft Long Term Plan were being developed, along with a co-designed community process for establishing how to reduce carbon emissions to zero by 2050.  He further advised that over 400 submissions had been received on the Recycling and Rubbish consultation process.  He noted that apartment blocks, people with disabilities and households with difficult access were some of the issues officers were currently investigating.

Mayor Barry offered his congratulations to Ms Moss on her gaining her Making Good Decisions Resource Management certification.  The Chair added the Board’s congratulations and noted her appreciation for Council’s forethought in providing the opportunity for local community representatives to be trained as Resource Consent Commissioners. 

In response to a request from a member for drinking and fish cleaning fountains to be installed on the restored Days Bay wharf, Mayor Barry agreed to take the request back to the appropriate officer.  The Chair advised any designs for any structures on the wharf would undergo a public consultation process.



Presentation by Local Councillor from Greater Wellington Regional Council

Cr Lamason from Greater Wellington Regional Council (GWRC) advised she was meeting with officers tomorrow concerning the Shared Path and would report back to the Chair on the latest information.

Cr Lamason agreed with Mayor Barry’s comments concerning the water bottling moratorium, adding that the government had already committed to reviewing the Resource Management Act.

Cr Lamason advised that wearing of masks on all public transport would be mandatory from Monday 7 September and that officers were currently working on the logistics and communication of this requirement.

Cr Lamason agreed to follow-up on the suggestion that a free mask pattern be made available on the GWRC website.

In response to a suggestion from a member, Cr Lamason agreed to investigate whether snapper cards could be used as contact tracers.

Cr Lamason advised that public consultation for the Draft Parks Network Plan (Draft PNP) was due to close on 23 October and encouraged the Board to submit, with all documentation available online.  She added that the Draft PNP consisted of one document, with sections for each regional park. 


          There were no conflict of interest declarations.

6.       Minutes

Members noted that there was a spelling mistake in resolution (ii) of Item 13:  “moral” should be “morale”.

Resolved:    (Ms Horrocks/Ms Moss)                                  Minute No. ECB 20501

 “That the minutes of the meeting of the Eastbourne Community Board held on Tuesday, 23 June 2020, with the above change, be confirmed as a true and correct record, subject to amending the wording of Item 13, resolution (ii) to read “morale”.”



7.       Report referred for Board input before being considered by Subcommittee of Council



Muritai Road - Proposed P15 Parking Restrictions (20/829)

Report No. ECB2020/5/161 by the Traffic Engineer




In response to a questions from the Chair, Ms Libby George from the Eastbourne Kindergarten advised that currently it was difficult for parents and caregivers to access the kindergarten at drop-off and pickup times.  She highlighted that most kindergartens in the city had P15 restricted parking immediately in front of them.  She confirmed there had been no accidents, and that the proposal was required for ease of access and safety reasons.

The Traffic Engineer elaborated on the report.  He explained that originally the kindergarten had requested the P15 restriction be applied to school hours, however had agreed with the officer recommendation to only apply to drop off and pick up times. 




Resolved:     (Ms Horrocks/Mr Spedding)                Minute No. ECB 20502

“That the Board endorses the recommendations contained in the report.”



Election of the Deputy Chair (20/874)

Memorandum dated 10 August 2020 by the Committee Advisor


Deputy Mayor Lewis nominated Ms Moss and the Chair seconded the nomination.  There were no further nominations.


Resolved:    (Ms Horrocks/Mr Vickers)                              Minute No. ECB 20503

“That the Board:


(i)    notes that the Deputy Chair for the 2019-2022 triennium is selected on a rotational basis; and


(ii)   appoints Ms Moss to the position of Deputy Chair from 25 August 2020 until the third or fourth meeting of the Board in 2021.”



Chair's Report (20/873)

Report No. ECB2020/5/78 by the Committee Advisor


The Chair advised she was yet to hear back from Council officers concerning the timing of the dune restoration work at the end of Kauri Street.

With regard to consulting with the community on climate change, the Chair advised she hoped to enlist the help of Ms Lawrence.


Resolved:    (Ms Horrocks/Mr Gibbons)                             Minute No. ECB 20504

“That the Board develop a plan for consulting with the community on climate change concerns and desired action with a view to making a comprehensive submission on climate action to the Council’s Long Term Plan.”


Deputy Mayor Lewis commended the Chair on an in-depth report.


Resolved:     (Ms Horrocks/Mr Vickers)                             Minute No. ECB 20505

“That the report be noted and received.”



10.     Information Items


Update on Electric Vehicle Charging Stations in Days Bay and Eastbourne (20/825)

Memorandum dated 3 August 2020 by the Traffic Engineer


Speaking under public comment, Ms Amelia Manson supported the idea of electric vehicle charging stations and requested their location be carefully investigated and that the public be consulted.  She agreed with the Eastbourne shopping centre proposed location and requested the Days Bay proposed location be revisited and move to a more discreet location.


The Chair advised the final locations of the charging stations had yet to be determined.

The Traffic Engineer elaborated on the report.  He introduced Mr Sigurd Magnusson, who has been engaged to assist with the public consultation process for the locations of the electric vehicle charging stations.

Mr Magnusson explained that he had assisted Wellington City Council with siting electric charging stations, paricularly on steep, windy hill roads for residents with no on-site parking to charge their own vehicles.  He added that officers, residents and Meridan staff had worked through the practicalities of all situations to arrive at a consensus.  He further added he intended to use a similar process for Council, and that it was important the charging stations be located in areas which were visible and accessible.

Mr Benjamin Priest, Meridian Energy, advised the stations were similar in size as parking meter stations.

Mr Gibbons advised he supported electric vehicles and believed the establishment of charging stations would help to promote the Eastbourne area.  He noted many supermarkets had charging stations, and that the stations could be used as incentives to attract visitors to an area.

Mr Spedding believed the location of the stations was important, and that it was possible disabled drivers might have an electric vehicle, and required access to a charging station.

The Chair noted that the Covid-19 situation had stalled the Board’s climate change efforts, and that the charging stations were one way the Board could promote reducing carbon emissions.  She agreed that charging stations could attract more visitors to the Eastern Bays.  She noted that the Williams Park Management Plan review could include electric vehicle charging stations.

Mr Priest advised there were different types of chargers, and that Meridian Energy tried to locate them according to the surrounds.  He added that slower chargers (around one hour) were often sited at beach locations to encourage people to spend time at the beach.  He noted that there were a number of residents in the Eastern Bays area who did not have on-site parking, and would welcome a charging station in a visible location for overnight charging.

In response to a question, the Traffic Asset Manager advised that overstaying a time limit at a charging station would be monitored by parking wardens as with other carparks, noting that Council’s parking wardens responded to complaints.

In response to a question from a member regarding the size of the carparks associated with the charging stations, Mr Priest explained Meridian Energy was constrained by the size of the existing carparks.

Mr Gibbons requested Meridian Energy be involved in installing electricity to the historic pylon, including heritage-style lamp posts.

The Chair advised the Board would help to advertise the electric charging stations to the community.


Resolved:     (Ms Horrocks/Mr Vickers)                   Minute No. ECB 20506

“That the Board receives and notes the memorandum.”


Making Good Decisions Training, Assessment and Certification Programme for RMA Decision-Makers (20/891)

Report No. ECB2020/5/85 by the Committee Advisor


Ms Moss advised she was looking forward to her first Resource Management Act Hearing.  She thanked the Board and Council for providing her with the opportunity to complete the training.



Committee Advisor's Report (20/787)

Report No. ECB2020/5/69 by the Committee Advisor


Speaking under public comment, Ms Gaby Brown expressed concern with the proposed new rubbish collection service especially with regards to households with very steep or no vehicular access, and those which used plastic rubbish bags.  She requested the Board’s support to lobby Council.  Ms Brown confirmed she and a number of concerned residents had submitted to the Proposed Waste Management Bylaw 2020 process.


Resolved:   (Ms Horrocks/Mr Vickers)                                 Minute No. ECB 20507

“That the Board will draw Council’s attention to residents’ concerns about the way their rubbish may be collected in the future.”


The Chair advised that the Covid-19 situation had interrupted normal administrative process, and that the report from the March 2020 Board walk-about would be considered at the next Board meeting.

Deputy Mayor Lewis advised that the Petone Community Board had resolved to forward all reports concerning the Port Road Drags and Sprints, to the Eastbourne Community Board.  It was agreed that officers email the information to the Board Chair, as the races would take place before the next scheduled Board meeting.


Resolved:      (Ms Horrocks/Mr Gibbons)                           Minute No. ECB 20508

 “That the Board notes and receives the report.”

12.     Reports from representatives on local organisations


MIRO (20/844)


Mr Vickers advised MIRO was happy with Council’s decision regarding a possible Cat Control Bylaw and would continue to follow developments.  He added that MIRO was looking to increase its social media presence, and continue with pest trapping, planting and monitoring of dotterels.

The Chair noted that residents were noticing an increase in the number of rats being caught. 



Okiwi Trust (20/853)


The Chair advised the Covid-19 situation had resulted in the planned film event being cancelled.  She added that the Okiwi Trust was in good shape, led by Mr George Tuffin with plenty of volunteers.


Days Bay Wharf Steering Group (20/854)


The Chair advised this group did not exist anymore and requested it be removed from future agendas.


Eastbourne Youth Workers Trust (20/855)


Mr Spedding advised he had made contact with the Eastbourne Youth Workers Trust, which was active and operating well.


Community Emergency Response Group (20/856)


Mr Spedding advised he hoped Ms Loodin could attend the next Board meeting.  He said the links with the Red Cross were still being investigated.


Eastboune and Bays Community Trust (20/889)


Mr Gibbons advised the Eastbourne and Bays Community Trust (‘the Trust’) had been formed with the 1989 Local Government amalgamation, and that $700,000 had been invested at that time.  He tabled the Annual Report of the Trust, adding that monies were distributed regularly.  The Annual Report is attached as pages 12-13 to the minutes.

The Chair advised that the trees outside 16 Konini Street may be able to be moved to another location with monetary assistance from the Trust.


Vibrant Village (20/890)


Mr Gibbons advised work with the Historical Society was continuing on the Greenwood Park/Reserve, including replacing the 1943 sign with more information.  He further advised the gifting of the land, from the Greenwood sisters, had occurred on 14 October 1920, and that a commemoration celebration was being planned for the same day.

Mr Gibbons advised he had been asked by Council’s Strategic Advisor to organise an opening celebration of the restored Days Bay wharf in November.


13.     QUESTIONS   

There were no questions.




There being no further business the Chair declared the meeting closed at 8.33 pm.









V Horrocks








CONFIRMED as a true and correct record

Dated this 3rd day of November 2020



Annual Report for Year Ended 31 March 2020

On behalf of the Trustees, I have pleasure in presenting the Annual Report for the Trust. Net income for the year of $22,534 less unrealised losses (debited to capital accounts) of

$10,860 gave a net return of $11,674 or 1.9% on opening funds. The marked decline in the investment markets in February and March 2020 adversely affected the return.

Trust funds at year end are $676,693 comprised as follows:
































East Harbour First




Response Trust






















Grants totalled $6,989 from the general fund as set out in the notes to the Performance Report.

Trustees continued to follow the established criteria of allocating grants where there is an identified ongoing benefit to the applying entity.

Eastbourne Freemasons' Scholarship

The $4,000 scholarship was awarded to Rachel Selwyn in May 2019.


East Harbour First Response Trust (EHFRT)


On 1 April 2019 $11,000 was transferred from the East Harbour First Response Trust (EHFRT) to the Eastbourne-Bays Community Trust (EBCT).

The terms for the management of the funds are as follows:


Two former trustees of the EHFRT that is being wound up, can make application for grants from these funds annually for purposes consistent with the original EHFRT objectives until the funds are exhausted.

The EBCT can refer applications it considers consistent with the aims of EHFRT to the former EHFRT Trustees for consideration and recommendation.


Investment Portfolio

The Investment portfolio managed by Jarden has a market value of $660,000 ( 2019-

$647,000} at balance date as set out in the Statement of Financial Position. There were no withdrawals from the fund during the year.

It is pleasing to report the sudden down-turn in the investment market values in February and March has been reversed in part with the Trust's portfolio increasing by 7.0% from 31 March 2020 to $706,000 at 25 June 2020.

Website and Facebook page

Thanks to Gaby Brown for updating our social media sites.



The Trustees are: Gaby Brown, Murray Gibbons, Dean Riley (treasurer}, Sarah Rusholme, Derek Wilshere and chairman George Tuffin

Sarah's three-year term ends In June 2020 and the vacancy notice has been issued. Sarah is available for re-election.

Dean Riley has resigned as treasurer and as a Trustee. We thank Dean for his three years' service to the Trust.

A replacement treasurer is being sought. Trustees will also need to appoint a replacement Trustee for Dean.

The Trust's Secretary is Anne Keogh.


George Tuffin