HuttCity_TeAwaKairangi_BLACK_AGENDA_COVER

 

 

Eastbourne Community Board

 

 

18 August 2020

 

 

 

Order Paper for the meeting to be held in the

East Harbour Women's Clubrooms, 145 Muritai Road, Eastbourne,

on:

 

 

 

 

 

Tuesday 25 August 2020 commencing at 7.15pm

 

 

 

 

 

Membership

 

Virginia Horrocks (Chair)

Murray Gibbons (Deputy Chair)

Belinda Moss

Bruce Spedding

Frank Vickers

 

Deputy Mayor Tui Lewis

 

 

 

 

 

 

For the dates and times of Council Meetings please visit www.huttcity.govt.nz

 

 


HuttCity_TeAwaKairangi_SCREEN_MEDRES
 

 


community boards – functions and delegations 

This document records the delegation of Council functions, responsibilities, duties, and powers to Community Boards. 

The Community Boards have been established under section 49 of the Local Government Act 2002 to represent, and act as an advocate for, the interests of their community. 

The delegations are expressed in general terms.  The delegations shall be exercised with proper regard for the Council’s strategic direction, policies, plans, Standing Orders and its interpretation of its statutory obligations.  The delegations are to be read together with the following propositions.

These delegations are based on the following principles:

·                Issues relevant to a specific community should be decided as closely as possible to that community.  Where an issue has broader implications, i.e. any effects of the decision cross the board boundary, the matter will be decided by Council after seeking a recommendation from the relevant Community Board. This includes any decisions that have strategic importance to the city as a whole, and those that will impact on or create consequences for other parts of the city or the city as a whole. An assessment of issues that fall into this category will be made as part of the corporate agenda process for each meeting cycle. Any uncertainties over interpretation will be referred to the Mayor and Chief Executive to determine in consultation with the relevant Standing Committee and Board Chair;

·                Efficient decision-making should be paramount;

·                Conflicts of interest should be avoided and risks minimised;

·                To ensure processes are free from bias and pre-determination Community Boards should not adjudicate on issues on which they have advocated or wish to advocate to Council;

·                Community Boards should proactively and constructively engage with residents, Residents’ Associations and local community groups on local matters that affect the community they represent, raise with Council issues raised with them by their community, and advocate on behalf of their community.

These delegations:

(a)        recognise that the role of Council is to look after the affairs of the city as a whole, and the role of a Community Board is to represent the interests of its community.

(b)        do not delegate any function, duty or power which a statute (for example section 53(3) and clause 32(1) of Schedule 7 of the Local Government Act 2002) prohibits from being delegated;

(c)        are subject to and do not affect any delegation which the Council has already made or subsequently makes to any other committee, Council officer or other member of staff;

(d)       are subject to any other statutory requirements that may apply to a particular delegation;

(e)        are subject to any notice issued by the Council, from time to time, to a Community Board that a particular issue must be referred to Council for decision;

(f)         reflect that decisions with significant financial implications should be made by Council (or a committee with delegated authority);

(g)        promote centralisation of those functions where the appropriate expertise must be ensured; and

(h)       reflect that all statutory and legal requirements must be met.

DELEGATIONS

Engage informally with Council through:

·             Council Briefings - Community Board members are invited to attend all Council Briefings unless the topic is for Council members only and outlined as such on the invitation.

·             Quarterly meetings of the Community Board Chairs with the Mayor and Chief Executive to consider the effectiveness of community representation and the accompanying support mechanisms.

·             Corporate Leadership Team contact, with one senior officer assigned as the contact person to attend each Community Board meeting and provide liaison with Council.

·             Elected Member Support – Democratic Services hopes to establish a position that will provide seamless liaison between Council, staff and Community Boards.

·             Corporate agenda process for each meeting cycle, providing information on the Council’s work programme for the year broken down by cycle.

Provide their local community’s input, through preparing reports or submissions, on:

·             Council’s Long Term Plan and/or Annual Plan.

·             Council’s policies, programmes (including the District Roading Programme) and bylaws.

·             Changes or variations to the District Plan.

·             Resource management issues which it believes are relevant to its local community, through advocacy.

·             The disposal or acquisition of significant assets.

·             Road safety including road safety education within its area.

·             The review of Local Community Plans as required.

·             Any other issues a Board believes is relevant to its local area.

Reports may be prepared by the Board and presented to Council Committees, along with an officer’s recommendation, for consideration.

Any submissions lodged by a Board require formal endorsement by way of resolution.

Standing Order 21.16, Community Board and Youth Council Participation in Meetings of Council and Standing Committees, makes provision for the Chair of a Community Board (or their representative as advised by the Chair prior to the meeting) to participate in discussion on any matters which are of interest to a particular ward area at meetings of the Standing Committees of Council, but there are no voting rights or rights to move or second motions. The rules of debate applicable to members of the Council apply to the Community Board representative. Notification of the intention to exercise speaking rights and identification of the relevant agenda item are to be provided to the Chair prior to the meeting. In exceptional circumstances Board representatives may be invited to participate on specific subjects at meetings of the full Council, at the discretion of the Council Chair.

 

Co-ordinate with Council staff:

·             Local community consultation on city-wide issues on which the Council has called for consultation.

Provide input to officers on:

·             Roadworks, water supply, sewerage, stormwater drainage, waste management and traffic management for its local area.

·             Parks and reserves and associated public facilities, recreational facilities and community activities within its local area.

Develop:

·             Community Response Plans in close consultation with the Wellington Region Emergency Management Office, emergency organisations, the community, residents’ associations, other community groups, and local businesses, for review on an annual basis.

Promote:

·             Recreational facilities and opportunities in its area with a view to ensuring maximum usage.

·             Arts and crafts in its area.

Grant:

·             Local community awards.

Appoint:

·             A liaison member or, where appropriate, representatives to ad hoc bodies, which are involved in community activities within the Board’s area, on which a community representative is sought.

·             Portfolio holders who will have responsibility for reporting back to the Board on the topics assigned.

 

 

Endorse:

·         Amendments to the Eastbourne Community Trust Deed (Eastbourne Community Board only).

Decide:

In the Community Board’s area:

·             Naming new roads and alterations to street names.

·             Official naming of parks, reserves and sports grounds within the provisions of Council’s Naming Policy. Note [1]

·             Removal and/or planting of street trees within the provisions of Council’s Operational Guide for Urban Forest Plan where a dispute arises that cannot be resolved at officer level.  Note [2]

·             The granting of leases and licences in terms of Council policy to voluntary organisations for Council owned properties in their local area, for example, halls, but not including the granting of leases and licences to community houses and centres.

·             The granting of rights-of-way and other easements over local purpose reserves and granting of leases or licences on local purpose reserves.

·             The granting of leases and licences for new activities in terms of Council policy to community and commercial organisations over recreation reserves subject to the provisions of the Reserves Act 1977 and land managed as reserve subject to the provisions of the Local Government 2002, in their local area.  (Note: renewal of existing leases and licences will be reported once a year to the appropriate Council Committee).

·             The allocation of funding from the Community Engagement Fund in accordance with Council’s adopted guidelines (attached as Appendix 1).

·             Expenditure of funds allocated by the Council to the Board from the Miscellaneous Budget to cover expenditure associated with the activities of the Board.  The Chair to approve expenditure, in consultation with the Board, and forward appropriate documentation to the Committee Advisor for authorisation.  Boards must not exceed their annual expenditure from the Miscellaneous Budget.

·             The allocation of funding for the training and development of Community Board members, including formal training courses, attendance at seminars or attendance at relevant conferences.

 

 

Resource Management Hearings:

·             Each Community Board may have one suitably trained member available for selection to sit on the Hearings Subcommittee for notified resource consent applications. This will require the member to hold current certification under the Making Good Decisions Training, Assessment and Certification Programme for RMA Decision-Makers. No Board member shall be eligible for selection if the Board has made a submission on the matter to be decided.

NOTE: The Ministry for the Environment advocates that Councils offer specialist RMA training in areas of law which are difficult to grasp or where mistakes are commonly made. This is to complement the Good Decision Making RMA training that they run (which is an overview and basic summary of decision making, rather than an in-depth training in specific areas of the RMA). Therefore in order to facilitate this, the RMA training run for elected members who wish to be hearings commissioners is mandatory.

Reasons for the importance of the training:

§  Hearings commissioners are kept abreast of developments in the legislation.

§  Legal and technical errors that have been made previously are avoided (many of which have resulted in Environment Court action which is costly, time consuming and often creates unrealistic expectations for the community).

§  The reputation of Council as good and fair decision makers or judges (rather than legislators) is upheld.

Consider and make recommendations to Council on:

·             Particular issues notified from time to time by Council to the Community Board, including roading issues within the Community Board’s area.

·             Roading issues considered by the Mayor and Chief Executive to be strategic due to their significance on a city-wide basis, including links to the State Highway, or where their effects cross ward or community boundaries.

·             Parks, reserves and sports ground naming for sites that have a high profile, city-wide importance due to their size and location and/or cross ward or community boundaries.

·             Representatives to any Council committee, subcommittee, subordinate decision-making body, working group, or ad hoc group on which a Community Board representative is required by Council.

·             The setting, amending or revoking of speed limits in accordance with the Hutt City Council Speed Limits Bylaw 2015, including the hearing of any submissions.


 

appendix 1 – community engagement fund

criteria

The fund is for local activities and events that directly benefit the local community. 

 

To be eligible for funding the organisation must be a charitable trust or an incorporated society and the activity must take place within the Hutt. 

 

Each of the city’s seven wards receive funding according to the number of residents within its boundaries. For each resident there is an allocation of 40 cents. 

The ward allocations are listed below:

Ward

Amount

Eastbourne

$2,366

Petone

$6,250

Wainuiomata

$8,607

Central

$9,320

Eastern

$8,461

Northern

$7,644

Western

$6,201

Applications must support the Local Community Plan, if there is one, and also core Council business as identified in the Long Term Plan.

Decisions

Each Community Board decides the funding applications within its area. Boards are free to distribute their funding in a single large allocation or spread it over a number of smaller ones.

What can be funded

·         purchase of office equipment

·         food and catering costs

·         community festivals

·         youth group events and projects run by the elderly or citizens associations

·         art projects that are not part of the core curriculum

·         advertising, promotion costs

What won’t be funded

Activities that:

·         promote an organisation’s religious, ethical, commercial or political views

·         involve buying land or buildings or carrying out maintenance on buildings 

·         duplicate services that are already covered by Council or by government agencies eg, health or education providers

·         have already begun or have already finished

·         involve the redistribution of funds to others at the applicant’s discretion

·         involve fundraising or legal costs

·         involve capital investments or trust funds

·         go towards prize money

·         are operational costs eg, salaries, wages, rent, power

Funding rules

Successful applicants must:

·         use funds only for the approved purpose and in accordance with any terms and conditions set by Council

·         use funds by June 30 of the following year

·         let Council’s funding officer know immediately if any difficulty or potential difficulty arises that may compromise the service or project

·         lay a complaint with Police if any funds are stolen or misappropriated, and then notify Council

·         allow Council to audit the use of the funds should it wish to do so

·         recognise Council’s  support in all publicity material, annual reports and similar publications

·         complete an Accountability Report no later than six weeks after completing the project. This should outline how the funds were used and how the community benefited

·         make a presentation to the funding group showing how the event met its objectives.

Council’s Community Funding Advisor is available to support and assist community groups when making applications through the Council’s online grants system.


EASTBOURNE

A STATEMENT OF BASIC PRINCIPLES

The Eastbourne Community Board, representing the people of Eastbourne;

Recognises that we are part of a community living in a unique environment,

 

Believes that we have been entrusted with the care of an environment which is a major asset of the Wellington region,

 

Desires to conserve and enhance this asset for the  enjoyment  of  future generations of residents and visitors, and therefore;

 

Acknowledges and promotes the key characteristics of Eastbourne and the Bays as:

1.    A community situated on the coast of Wellington harbour, bounded by the sea on the one side and on the other by bush-clad hills;

2.    A community comprising a string of smaller communities, with residential areas of low-rise, low-density housing, interspersed with many trees;

3.    A community in which the citizens care and respect each other’s differences and right to quiet enjoyment of their surroundings;

4.    A community where industry and commerce have developed without detriment to the natural environment;

5.    A community where the arts are valued and where participation in theatre, painting, pottery, music, gardening and sports is actively fostered and encouraged ;

6.    A community concerned for the welfare of the young and the old where the elderly may retire in dignity, where families have access to facilities to raise their children in an environment which promotes safety and well-being;

7.    A community which values and encourages preservation of its heritage and history.

 

Further:

It is our stated intent that the recognition of these principles and acceptance of the key characteristics will underlie the activities which we as a community and board undertake, and that they will provide the criteria against which, and within which, any district plans, strategic plans or developmental or organisational initiatives may be assessed.

 


                                                                      22                                                 23 June 2020

HUTT CITY COUNCIL

 

Eastbourne Community Board

 

Meeting to be held in the East Harbour Women's Clubrooms, 145 Muritai Road, Eastbourne on

 Tuesday 25 August 2020 commencing at 7.15pm.

 

ORDER PAPER

 

Public Business

 

1.       APOLOGIES 

2.       PUBLIC COMMENT

Generally up to 30 minutes is set aside for public comment (three minutes per speaker). Speakers may be asked questions on the matters they raise.

3.       Mayor's Address (20/837)

4.       Presentation

          Presentation by Local Councillor from Greater Wellington Regional Council (20/846)

Verbal presentation by Local Councillor from Greater Wellington Regional Council.

 5.      CONFLICT OF INTEREST DECLARATIONS 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.   

6.       Minutes

Meeting minutes Eastbourne Community Board, 23 June 2020                         14  

7.       Report referred for Board input before being considered by subcommittee of Council

Muritai Road - Proposed P15 Parking Restrictions (20/829)

Report No. ECB2020/5/161 by the Traffic Engineer                                          23 

8.       Election of the Deputy Chair (20/874)

Memorandum dated 10 August 2020 by the Committee Advisor                      29

 

9.       Chair's Report (20/873)

Report No. ECB2020/5/78 by the Chairperson                                                  30

10.     Information Items

a)      Update on Electric Vehicle Charging Stations in Days Bay and Eastbourne (20/825)

Memorandum dated 3 August 2020 by the Traffic Engineer                    32

b)      Making Good Decisions Training, Assessment and Certification Programme for RMA Decision-Makers (20/891)

Verbal update from Ms Belinda Moss                                                            

11.     Committee Advisor's Report (20/787)

Report No. ECB2020/5/69 by the Committee Advisor                                      34

12.     Reports from representatives on local organisations

a)      MIRO (20/844)

Verbal update from Mr Frank Vickers

b)      Okiwi Trust (20/853)

Verbal update from the Chair

c)       Days Bay Wharf Steering Group (20/854)

Verbal update from the Chair

d)      Eastbourne Youth Workers Trust (20/855)

Verbal update from Mr Bruce Spedding

e)      Community Emergency Response Group (20/856)

Verbal update from the Chair and Mr Bruce Spedding

f)       Eastboune and Bays Community Trust (20/889)

Verbal update by Mr Murray Gibbons


g)      Vibrant Village (20/890)

Verbal update by Mr Murray Gibbons

13.     QUESTIONS

With reference to section 32 of Standing Orders, before putting a question a member shall endeavour to obtain the information. Questions shall be concise and in writing and handed to the Chair prior to the commencement of the meeting.   

 

 

           Toi Lealofi

COMMITTEE ADVISOR


HUTT CITY COUNCIL

Eastbourne Community Board

 

Minutes of a meeting held in the East Harbour Women's Clubrooms, 145 Muritai Road, Eastbourne on

 Tuesday 23 June 2020 commencing at 7.15pm

 

                                          

PRESENT:

Ms V Horrocks (Chair)

Mr B Spedding

 

Mr M Gibbons (Deputy Chair)

Ms B Moss

 

Deputy Mayor T Lewis

 

 

Mr F Vickers

 

                                          

IN ATTENDANCE:        Mayor C Barry (part meeting)

                                           Ms J Miller, Chief Executive (part meeting)

       Ms A Welanyk, Director Transformation Resources (part meeting)

                                           Mr D Simmons, Traffic Asset Manager (part meeting)

                                           Ms K Stannard, Head Democratic Services

                                           Ms H Clegg, Minute Taker

 

 

PUBLIC BUSINESS

 

1.       APOLOGIES 

There were no apologies.

2.       PUBLIC COMMENT

Comments are recorded under the item to which they relate.

3.

Mayor's Statement (20/589)

Mayor Barry expressed appreciation in being able to attend community events and meeting constituents in person now that the country was at COVID-19 alert level 1.  He advised that the Annual Plan was approved by Council last week and that the final sign off would occur on 30 June 2020.  He reported that the Eastern Bays Shared Path had been put forward as one of Government’s recently announced shovel-ready projects.  He informed members that the Community Resilience Fund of $100,000 was to be used to support community initiatives and projects post COVID-19.  He noted that approximately $22,000 had already been allocated.  

Ginny Anderson, MP advised she was lobbying central government, on behalf of the Eastbourne community, regarding the Eastern Bays Shared Path and that she hoped it would be fast tracked as the Petone-Ngauranga section had been. 

4.       Presentation

Presentation by Local Councillor from Greater Wellington Regional Council (20/56)

Cr Lamason gave a verbal update on the proposed Greater Wellington Regional Council (GWRC) rates increase of 3%.

In response to a question from a member, Cr Lamason advised the Airport Flyer Bus was operated by an independent commercial bus operator and that GWRC had no jurisdiction on the service.  She suggested the Board approach NZ Buses and Wellington Airport regarding the matter. Members suggested GWRC should operate the Flyer bus as many residents used the service.

Presentation by GWRC’S East Harbour Regional Park Ranger

Ms Jo Greenman advised the East Harbour Regional Park was divided into three distinct areas: Northern Forest, the Lakes and Baring Head and that each area had distinctive features.  She added there were many users of the park of various ages, including walkers (with or without dogs), trampers, conservationists, mountain bikers, hunters, divers, fishers and swimmers.  She urged members to contribute to the public consultation process with the review of the 10 year Park Network Plan.

With regard to the Northern Forest area, Ms Greeman outlined some of the current undertakings:

·           Predator control;

·           Pest control;

·           Deer control;

·           Small mammal monitoring including baiting, trapping and acoustic recordings (working closely with the MIRO volunteers);

·           Improvement of the steps at the base of McKenzie Track (challenging due to the terrain);

·           On-going inspections of every track (undertaken on a three-year cycle); and

·           Cyclical maintenance (including trimming, weed spraying, replacing metal surfacing).

Ms Greeman advised that 2021 works would include topping up the metal surfaces on the Fern Gully, Cheviot, McKenzie and Butterfly Creek Tracks.  She added a small steep section on the Cheviot Track may be re-routed and that assessment would be carried out on the Puriri Track especially the mountain bike/walker interfaces.  She further added the lookout and seating areas of the Lowry Lookout track may be improved and that she hoped formal agreements could be made with the many community groups who helped to maintain tracks.

Ms Greeman encouraged members of the public to email her with any suggestions and she would correspond directly with them.  She did agree the lookout areas required attention to maintain the views and provide seating areas and that metal would generally be helicoptered into tracks for safety reasons.  She explained leaf blowers were active on tracks to help prevent the accumulation of rotting vegetation on the tracks, and that the operators were also surveying and assessing the tracks as they walked them, including noting of potential drainage issues, assessment of bridges and overall track condition.

Mr Gibbons advised many users of the Park appreciated the gravelling of the tracks as it greatly assisted those with mobility issues.

The Chair agreed to invite Ms Greeman to the November 2020 Board meeting to provide an overview for the Lakes and Baring Head sections of the Park.

5.       CONFLICT OF INTEREST DECLARATIONS  

          There were no conflict of interest declarations.

6.       Minutes

Resolved(Ms Horrocks/Ms Moss)                                          Minute No. ECB 20401

“That the minutes of the meeting of the Eastbourne Community Board held on Tuesday, 18 February 2020, be confirmed as a true and correct record.”

    

7.

Committee Advisor's Report (20/516)

Report No. ECB2020/4/47 by the Committee Advisor

 

Resolved: (Ms Horrocks/Mr Vickers)                                          Minute No. ECB 20402

“That the Board notes and receives the report.”

 

 

Resolved(Ms Horrocks/Deputy Mayor Lewis)               Minute No. ECB 20410

“That precedence of business be given to item 12.”

 

The item is recorded in the order in which it was listed on the Order Paper.

 

8.

Community Engagement Fund 2019-2020 - Round 2 (20/510)

Memorandum dated 3 June 2020 by the Acting Committee Advisor.

The Chair advised that round 2 of the Community Engagement Fund had been interrupted by COVID-19.

 

Resolved: (Ms Horrocks/Deputy Mayor Lewis)                         Minute No. ECB 20403

“That the Board:

 

(i)      notes that this is the second round of funding;

 

(ii)     notes the Community Engagement Fund closed on 16 June 2020 and four applications had been received;

(iii)    determines the funding to be granted to the applications outlined below:

 

(a)     Point Howard Association Inc: $221 towards the Community Garden;

(b)     Point Howard Playcentre: $700 towards First Aid Training;

(c)      Eastbourne Scout Group: $257 towards the purchase of a Kathmandu Retreat Compass Hub tent; and

           (d)    Muritai Yacht Club:  No funding for this round;

 

(iv)    agrees that the applications were considered according to the merits of the application criteria and priorities of the fund; and

(v)     agrees that the organisations granted funding will be required to attend a meeting of the Board once the project has been completed. “

 

9.

Adoption of Standing Orders (20/544)

Report No. ECB2020/4/9 by the Head of Democratic Services.

The Head of Democratic Services elaborated on the report.  She added the Eastbourne Community Board retained certain Standing Orders that were unique to the Board.

 

Resolved: (Ms Horrocks/Ms Moss)                                     Minute No. ECB 20404

“That the Board:

(i)    receives the information contained in the report;

(ii)   notes the requirement to achieve the agreement of at least 75% of members present at a meeting to adopt (and amend) the Standing Orders; and

(iii)  adopts Hutt City Council’s Standing Orders, attached as Appendix 1, for use throughout the 2019-2022 triennium.”

 

10.

Community Board Functions and Delegations (20/542)

Report No. ECB2020/4/10 by the Head of Democratic Services.

The Head of Democratic Services elaborated on the report. 

The Chair expressed the Board’s pleasure with the increased delegations as they enabled Boards to have more voice and to be more involved in decision-making at Council level.

The motion was taken in parts. 

 

Resolved: (Ms Horrocks/Mr Spedding)                             Minute No. ECB 20405

“That the Board:

(i)    notes the delegations to Community Boards approved by Council (attached as Appendix 4 to the report);

(ii)   notes the requirements for certification under the Making Good Decisions Training, Assessment and Certification Programme for RMA Decision-Makers, as outlined in the report;

(iii)  determines whether it wishes to have one suitably trained member available for selection to sit on the Hearings Subcommittee for notified resource consent applications; and if so

(iv)  nominates a member of the Board to fulfil this role.”

 

Resolved(Ms Horrocks/Deputy Mayor Lewis)               Minute No. ECB 20406

“That the Board nominates Ms Moss for the Making Good Decisions Training Assessment and Certification Programme.”

 

11.

Chair's Report (20/594)

Report No. ECB2020/4/54 by the Committee Advisor

The motion was taken in parts.

 

Resolved: (Ms Horrocks/Ms Moss)                                     Minute No. ECB 20407

“That the report be noted and received.”

 

 

Resolved(Ms Horrocks/Mr Spedding)                            Minute No. ECB 20408

“That the Board requests that Council develops options for a safe shared walking and cycling route with appropriate facilities and development along the foreshore between Windy Point and Burdans Gate.”

 

12.

Days Bay Pedestrian Crossing Delay (20/332)

Report No. ECB2020/4/125 by the Traffic Asset Manager.

 

The Traffic Asset Manager elaborated on the report and provided a brief history.  He concluded that a trial of a controlled crossing would occur over two to three weekends in the summer.  He noted that data collected would be used to inform any further action.

The Chair advised members that the information contained in the report had been circulated to residents.

The Traffic Asset Manager agreed to assess the incidences of vehicles waiting to access the Days Bay Pavilion carpark which also impeded flowing traffic on Marine Drive.  He acknowledged Days Bay had two pedestrian crossings.  He further acknowledged the introduction of the electric ferry from Wellington Central Business District (CBD) may increase the number of people accessing the Bay.

 

Resolved: (Ms Horrocks/Deputy Mayor Lewis)                Minute No. ECB 20409

“That the Board notes and receives the report.”

13.     Information Item

Maire Street Trial Mini Shared Path (20/546)

Memorandum dated 8 June 2020 by the Traffic Asset Manager

Speaking under public comment, Ms Felicity Maxwell expressed concern with the proposal.  She believed parking issues could develop to the north of the area, that vehicle manoeuvrability would be negatively impacted and congestion would occur to the south of the area.  She added the proposal would increase noise associated with vehicles, that residents would lose the ability to park outside their homes and that the cyclist/pedestrian/vehicle safety interfaces would be compromised. 

 

Speaking under public comment, Mr Peter Fleming agreed with the comments of the previous speaker.  He believed it would channel dual users of the area into a small area creating congestion.  He advised trucks and buses used the area for turning and that pushing cars 4.0m closer to the carriageway would result in rubbish trucks not being able to turn.  He also objected to too many signs and road paintings as they were not keeping in with the amenity of the area.

 

Speaking under public comment, Ms Anne Ribolow expressed concern with the public consultation adding that not all residents had access to Facebook.  She agreed with the previous speakers adding that visual pollution would occur with the additional signage required.  She sought clarification on how the trial would be monitored and assessed.

 

Speaking under public comment, Ms Ruth Hooke reiterated that in the 30 years she had accessed the beach from this area, there had been no reported accidents.  She added that many elderly residents drove to the area as it was a place they could sit in their cars and be close to the beach.   She believed directing parked cars 4.0m back would be a shame.

 

Speaking under public comment, Ms Pippa DeCourt agreed with the comments of the previous speakers.  She added that the area required more seating.  She explained elderly residents often accessed the area in large mobility vans, and that if these were forced to park 4.0m back, they would have to unload wheelchairs into the road carriageway.  She believed people with kayaks would also be forced to do the same.  She requested more consultation with the wider community occur, suggesting an article in the Eastbourne Herald would reach more people than a Facebook post.  She requested clarification of the use of the information gained from the trial and how it would be acted on.

 

Speaking under public comment, Mr Michael Williams expressed concern for outside visitors to the area and requested money be left in the budget to pay for the removal of the painted lines at the end of the trial.

 

Ms Maxwell read out a statement from Mr Simon Shaw.  Mr Shaw believed consultation for the proposal had been rushed, that a programme and budget for the whole project needed to be published, and that with the two power poles in the vicinity, the proposal would constrain turning traffic.

 

The Chair advised that the Board was acting on a number of requests to improve the safety aspects of the area.  She also advised that the Board did not believe consultation with the wider Eastbourne community was warranted for the year long trial proposed.

 

The Traffic Asset Manager elaborated on the memorandum.  He added he was surprised by the local opposition to the proposed trial.  He acknowledged the community support the Board had received for the proposal.

 

In response to a question from a member, the Traffic Asset Manager confirmed the subject area was larger than the area immediately in front of the Petone Wharf.

The motion was taken in parts.

Resolved(Ms Horrocks/Mr Vickers)                             Minute No. ECB 20411

“That the Board:

(i)            notes and receives the memorandum; and

(ii)          notes that the Mayor and the Chief Executive have agreed that Community Boards’ training budgets can be used for small moral boosting ideas/projects on the proviso that this is on a one-off basis due to COVID-19.”

Resolved(Ms Horrocks/Mr Spedding)                         Minute No. ECB 20412

“That the Board agrees to allocate its training budget to the installation of a trial mini shared path of Maire Street, Eastbourne.”

14.     Reports from representatives on local organisations

a)

Okiwi Trust (20/547)

The Chair explained that during COVID-19 lockdown, the Okiwi Trust (the Trust) organised a successful Buddy system with clients.  She added the Trust was back to operating in its normal capacity now.

b)

Educating Residents Around Trapping Steering Group (20/548)

Mr Vickers advised the group was now named ‘MIRO’.  He highlighted that to support the dotterel population, MIRO was proposing to submit to Council on the Control of Animals Bylaw.

 

Resolved(Ms Horrocks/Ms Moss)                                Minute No. ECB 20413

“That the Board:

(i)       supports the following MIRO position on cats:

 

(a)      the Council bylaw needs to be changed so that cats are no longer an exception, so are treated like other animals (eg dogs. It needs to be recognised this will benefit cats);

 

(b)      cats should be micro-chipped and neutered, with a maximum of three per household (acknowledging that people can request that exceptions be made); and

 

(c)       MIRO supports the introduction of a voluntary night curfew for a restricted area and time to protect the Dotterel nests and chicks.  They are assisting Council with a pamphlet to this effect, to be delivered to Eastbourne residents in the affected area; and

 

(ii)     agrees that Mr Frank Vickers represents the Eastbourne Community Board at the relevant Council meeting.”

c)

Days Bay Wharf Steering Group (20/549)

The Chair advised that as the total cost of the project had exceeded the budget and any “nice-to-haves” would have to wait.  She added that the diving platform was being moved further along the wharf.

The Chief Executive advised that the project had been significantly impacted by COVID-19 and had experienced significant overspend.

d)

Eastbourne Youth Workers Trust (20/550)

Mr Spedding advised that post COVID-19 he was unsure who was managing the Eastbourne Youth Workers Trust.  He agreed to investigate and report back.

e)

Community Emergency Response Group (20/551)

The Chair advised that there were many community groups throughout the Eastbourne area.  However, some suburbs were better served than others. 

Mr Spedding advised that each Residents Association had a radio (there being approximately 10 radios throughout the area).  He highlighted that the Wellington Region Emergency Management Office (WREMO) was requesting the whole area be served by only three due to WREMO’s rationalising plans for the network resulting in only hubs being served.  He added WREMO was not engaging well with communities at present and that he would persist with communications.

15.     QUESTIONS   

Mr Spedding advised he had many ideas for leveraging a digital network for Council.  He also advised that he had sent an email to Council’s Chief Digital Officer.  The Chief Executive advised recently appointed Ms Welanyk, Council’s Director Transformation and Resources was the appropriate officer to contact in the first instance. 

 

There being no further business the Chair declared the meeting closed at 8.58 pm.

 

 

 

 

                                                                                                                              V Horrocks

CHAIR

 

CONFIRMED as a true and correct record

Dated this 25th day of August 2020  

  


                                                                                      25                                                       25 August 2020

Eastbourne Community Board

04 August 2020

 

 

 

File: (20/829)

 

 

 

 

Report no: ECB2020/5/161

 

Muritai Road - Proposed P15 Parking Restrictions

 

Purpose of Report

1.    The purpose of this report is to gain Council’s approval for the installation of short term parking (P15, 8am to 9.30am and 2pm to 3pm, Monday-Friday, School Days) outside the East Harbour Kindergarten on Muritai Road, Eastbourne.

Recommendations

That the Traffic Subcommittee recommends that Council approves the application of P15, 8am to 9.30am and 2pm to 3pm, Monday-Friday, School Days time limited parking restriction on Muritai Road, Eastbourne, as shown in Appendix 1 of this report.

For the reasons that the proposed restrictions would improve accessibility and parking availability for parents and caregivers accessing the kindergarten and the proposed changes would support Council’s Parking Policy (2017).

 

Background

2.    Council received a request from the East Harbour Kindergarten (located at 99 Muritai Road), for P15 parking restrictions to be applied over the two parking spaces directly outside the kindergarten. A petition to this effect was received by the Eastbourne Community Board during its meeting on 23 June 2020 (signed by 26 local residents).

3.    The request is based on a need for parents and caregivers to be able to access short term parking during peak drop-off /pick-up times in-front of, or nearby, the kindergarten.

4.    The kindergarten’s current hours of operation are weekdays between the hours of 8.30am to 2.30pm.

Discussion

5.   There is currently no time restricted parking on Muritai Road within 100 metres of the kindergarten.

6.   The proposed parking restrictions would encourage parking turnover on the two currently unrestricted spaces directly outside the kindergarten, increasing accessibility for parents/caregivers and visitors to the kindergarten during the periods of highest parking demand.

7.   The petition requests that the P15 parking apply between the hours of 8am and 3pm on days that the kindergarten is operating.

8.   Officers have suggested that the restrictions instead apply between 8am-9.30am and 2pm-3pm on days that the kindergarten is operating (the periods of highest demand). This would allow parents and caregivers to park outside the kindergarten for longer periods when parking demand is reduced.

9.   Subsequent discussion with the kindergarten confirmed that the shorter restriction period suggested by officers is supported by the kindergarten.

10.  The proposed parking changes are consistent with Council’s Parking Policy (2017), which states that in ‘Live and Play’ and ‘Work and Learn’ areas, parking for residents needs to be balanced against the needs of short-term parking for, in this case, the kindergarten.

Options

11.  The options are to:

a)    Maintain the existing level of service for short term parking availability; or

b)    Improve the availability of short term parking during the periods of highest demand by installing a P15 (8am-9.30am and 2pm-3pm Monday-Friday School Days Only) parking restriction over two on street parking spaces as shown in Appendix 1; or

c)    Improve the availability of short term parking throughout the day by installing P15 (8am-3pm Monday-Friday School Days Only) parking restrictions over the two on street parking spaces as originally requested by the kindergarten; or

d)    Install parking restrictions over some greater or lesser extent within the street.

12. Officers recommend option (b) as this would improve short-term parking availability within the street during the periods of highest demand, while still maintaining adequate unrestricted parking for other users outside those periods.

Climate Change Impact and Considerations

13.  The matters addressed in this report have been considered in accordance with the process set out in Council’s Climate Change Considerations Guide.

14.  The decision will not increase greenhouse gas emissions, and will not be affected by a changing climate. There are no opportunities in this decision to reduce emissions or build resilience.     

Consultation

15.  A plan of the proposed changes and a petition form were sent to East Harbour Kindergarten, which garnered 26 signatures and was presented to the Eastbourne Community Board meeting on 23 June 2020 in support of the P15 parking restrictions (attached as Appendix 2).

 

16.  The petition includes the approval of the residents of No.97 Muritai Road who are directly affected by the proposed changes.

Legal Considerations

17.  These restrictions are made pursuant to the provisions of the Hutt City Council Traffic Bylaw 2017.

Financial Considerations

18.  These changes can be funded from Council’s 2020/21 road markings budget.

Appendices

No.

Title

Page

1

Appendix 1 Muritai Road Proposed P15 Parking Restrictions - Plan

26

2

Appendix 2 Muritai Road Proposed P15 Parking Restrictions - Petition

27

     

 

 

Author: Threesa Malki

Traffic Engineer

 

 

Reviewed By: Charles Agate

Traffic Engineer - Network Operations

 

 

Approved By: Damon Simmons

Traffic Asset Manager


Attachment 1

Appendix 1 Muritai Road Proposed P15 Parking Restrictions - Plan

 


Attachment 2

Appendix 2 Muritai Road Proposed P15 Parking Restrictions - Petition

 


 

 


MEMORANDUM                                                  29                                                       25 August 2020

Our Reference          20/874

TO:                      Chair and Members

Eastbourne Community Board

FROM:                Toi Lealofi

DATE:                10 August 2020

SUBJECT:           Election of the Deputy Chair

 

 

Recommendation

That the Board:

 

(i)    notes that the Deputy Chair for the 2019-2022 triennium is selected on a rotational basis; and

 

(ii)   elects a member to the position of Deputy Chair from 25 August 2020 until the third or fourth meeting of the Board in 2021.

 

Purpose of Memorandum

1.    The election of a Deputy Chair to the Eastbourne Community Board until the third or fourth meeting of the Board in 2021.

Background

2.    At the Board’s meeting of 19 November 2019 it was decided that the position of Deputy Chair would be rotated through members of the Board, and that it be determined by lot.  The Board resolved:

“That the selection of the Deputy Chair of the Eastbourne Community Board for the 2019-2022 triennium be on a rotational basis determined at every third or fourth meeting of the Board.” 

3.    Members are asked to decide on the appointment of a Deputy Chair until the third or fourth meeting of the Board in 2021.

 

Appendices

There are no appendices for this Memorandum.    

 

Author: Toi Lealofi

Committee Advisor

 

Approved By: Kate Glanville

Senior Democracy Advisor

 

 

 


                                                                                      30                                                       25 August 2020

Eastbourne Community Board

10 August 2020

 

 

 

File: (20/873)

 

 

 

 

Report no: ECB2020/5/78

 

Chair's Report

 

 

 

 

 

Recommendation

That the report be noted and received.

 

 

Appendices

No.

Title

Page

1

Appendix 1: Chair's Report August 2020

31

    

 

 

 

 

 

 

 


Attachment 1

Appendix 1: Chair's Report August 2020

 

Eastbourne Community Board Chair’s Report   August 25  2020

 

EASTERN SHARED PATH

Eastbourne is delighted with the announcement that our long awaited Eastern Shared Path is to receive $15million from the government’s shovel ready projects fund. We  hope that the resource consent, other financial arrangements and the engagement of contractors to build the path will progress smoothly and quickly.

 

Climate change

 

The ECB has met with Councillor Josh Briggs, who is leading Council’s new committee on climate action. We plan to work with him and Council officers as a climate plan is developed for Hutt City.

 

Recommendation:

That the ECB  develop a plan for consulting with the community on climate concerns and desired action with a view to making a comprehensive submission on climate action to the Long Term Plan.

 

Maire Street Shared Pathway

Although it is not possible yet to get an accurate assessment, this trial seems to be working as intended and is being used by pedestrians and cyclists. After some initial confusion, due to the green lines being painted in the approximate size of angled car parking spaces, drivers are remaining clear of the walkway and parking neatly on its east side. Anecdotal evidence points to its popularity with both pedestrians and drivers. Assessment will be ongoing.

Sand

On Tuesday 29th July HCC organised for Jim Dahm, a coastal expert, to come and view the site at the end of Kauri Street and give advice about what can be done in this area of beach. Jim agreed with our proposal to attempt to create a dune running south above the high water mark and has sent  a report with recommendations on how to shape the dune and plant appropriate species. HCC will   provide a more detailed map from his explanations and organise the  initial groundwork then we hope to enlist a core of volunteers to plant the area in September.

Williams Park tennis courts

 

Wellesley is still waiting for feedback from an Auckland school with experience of the mesh curtain proposed for the tennis courts.  Construction will not start until the system has been reviewed by Council and Council is comfortable with the proposal.

The licence agreement between Hutt City and Wellesley is being modified to make sure the themes raised by the ECB are referenced in the licence.

 

Williams Park management plan

 

Council is looking to commence consultation on the Reserves Management Plan for Williams Park in the next 8-10 weeks.  The first stage will be to advertise Council’s intention to prepare a Plan and seek submissions

 

Virginia Horrocks  


MEMORANDUM                                                  33                                                       25 August 2020

Our Reference          20/825

TO:                      Chair and Members

Eastbourne Community Board

FROM:                Threesa Malki

DATE:                03 August 2020

SUBJECT:           Update on Electric Vehicle Charging Stations in Days Bay and Eastbourne

 

 

Recommendation

That the Board receives and notes the memorandum.

 

Purpose of Memorandum

1.    To update the Eastbourne Community Board on the work that is currently underway for the proposed installation of electric vehicle charging stations in Days Bay and Eastbourne.

Background

2.    Council was approached by representatives of Meridian Energy Ltd. In 2019 with an interest to install electric vehicle charging stations in Days Bay and/ or Eastbourne.

3.    A Meridian representative also spoke to the proposal at the Eastbourne Community Board meeting on 18 February 2020.

4.    The two sites identified for this purpose are in the Days Bay Pavilion Carpark (Williams Park), and in the vicinity of the Eastbourne Library and shops.

5.    These parks would be reserved for the use of electric vehicles only with a P180 time restriction.

6.    Following the latest discussions with Meridian, consultation was undertaken with the Days Bay Residents Association (DBRA) in regards to the proposed Days Bay site. The feedback from the DBRA was mixed, and it was suggested that the Eastbourne site would be preferable.

7.    Due to this lack of support from the DBRA, officers have decided to consult more widely to determine the preferred location for this initial installation.

8.    It is expected that information from this consultation should be available for the November 2020 meeting of the Eastbourne Community Board.   

 

Appendices

There are no appendices for this report.   

 

 

Author: Threesa Malki

Traffic Engineer

 

 

Approved By: Damon Simmons

Traffic Asset Manager

 


                                                                                      36                                                       25 August 2020

Eastbourne Community Board

30 July 2020

 

 

 

File: (20/787)

 

 

 

 

Report no: ECB2020/5/69

 

Committee Advisor's Report

 

 

 

 

1.    The purpose of the report is to update the Board on items of interest.

 

Recommendation

That the Board notes and receives the report.

 

Council’s current consultation and community engagement

Proposed Waste Management Bylaw 2020 – until 25 September 2020

2.    The proposed Solid Waste Management and Minimisation Bylaw 2020 will help Council deliver waste management and minimisation in Lower Hutt. Further information can be found on here and to fill out the submission form, you can view it on the Council website: https://haveyoursay.huttcity.govt.nz/waste-bylaw

 

Heritage Policy Review

3.    The initial stage of our Heritage Policy Review included a survey from 9-26 November 2018 to understand people’s knowledge, appreciation and aspirations for our cultural and heritage resources.  Work has restarted on this project.

Update from the last Board Meeting

4.    Council at its meeting held on 28 July 2020 resolved the following in regards to the Management of Cats in Lower Hutt:

 

Resolved:   (Mayor Barry/Cr Edwards)            Minute No. C 20401(3)

“That Council:

i)          notes the results of the public survey seeking feedback on five options around the management of cats attached as Appendix 1 to the report;

ii)        notes the legal advice and cost breakdown that has been received subsequent to the recommendations passed by the Policy, Finance and Strategy Committee on 7 July 2020;

iii)       as set out in the legal advice received, Council notes the evidentiary test that is required for developing a new bylaw;

iv)       has the view that the evidentiary test for compulsory de-sexing, microchipping and registration of cats would likely be met and should form part of a draft bylaw for consultation;

v)        has the view that the evidentiary test for limiting the number of cats is inconclusive at this stage, and directs officers to seek evidence from Lower Hutt stakeholders including Kitten Inn, Outpawed and any other organisation which may or may not support a limit.  Any academic research on this matter should also be considered. Officers can then assess whether there is sufficient evidence to support this measure being part of a draft bylaw, as per the required legal test;

vi)       requests officers clearly explain how a bylaw for microchipping, desexing and potentially limits of cats would be implemented at an operational level.  This information should form part of the draft bylaw process; and

vii)      asks officers to consider in preparation of a bylaw, any method (through a bylaw or otherwise) that would assist with challenges like the decimation of dotterels in Eastbourne.”

Resolved:   (Mayor Barry/Cr Dyer)                   Minute No. C 20402(3)

“That Council acknowledges a number of legal and practical challenges in developing a bylaw, which creates ‘prohibited areas’ for cats within the city, and resolves this not be included as part of a draft bylaw.”

 

2019/20 Administration and Training Budget

5.    A breakdown of the expenditure for the 2019/20 year.

 

Miscellaneous Administration

Training

Budget

$5,0000.00

$3,000.00

Expenditure at 30 June 2019

$4,106.85

$3,000.00

 

BALANCE

$893.15

$0.00

 

6.    The detailed expenditure is attached as Appendix 1 to the report.

2020/21 Administration and Training Budget

 

7.    The Board is allocated $8,000 per annum, comprised of:

-     Miscellaneous Administration         $5,000

-     Training                                             $3,000

 

 

 

 

 

 

 

8.    The following is the Board’s expenditure as at 22 July 2020.

 

Miscellaneous Administration

Training

Balance

 $5,000.00

$3,000.00

Balance remaining

$5,000.00

$3,000.00

 

,Appendices

No.

Title

Page

1

Appendix 1 Copy of Attachment report (ECB Board Actual Expenditure 2019 2020)

37

    

 

 

 Author: Toi Lealofi

Committee Advisor

 

 

Approved By: Kate Glanville

Senior Democracy Advisor

 


Attachment 1

Appendix 1 Copy of Attachment report ~ (ECB Board Actual Expenditure 2019 2020)

 

 



[1] This excludes sites that are considered high profile, significant on a city-wide basis due to their size and location, or where the site crosses ward or community boundaries.

[2] The Operational Guide for Urban Forest Plan is available from Council’s Parks and Recreation Division.