1                                                  24 June 2020



Wainuiomata Community Board


Minutes of a meeting held in the Wainuiomata Library, Queen Street, Wainuiomata on

 Wednesday 24 June 2020 commencing at 7.00pm




Mr G Tupou (Chair)

Mrs J Winterburn


Ms D McKinley (Deputy Chair)

Ms S Tuala-Le’afa


Cr K Brown

Mr G Sue


Mr T Stallworth



IN ATTENDANCE:       Mayor C Barry

                                          Cr J Briggs

                                          Ms J Miller, Chief Executive

Mr K Puketapu-Dentice, Director Economy & Development

Mr G Stuart, Head of Regulatory Services and Emergency Management

Ms J Houpapa, Business Operations Manager

                                          Ms T Lealofi, Committee Advisor





1.             APOLOGIES 


There were no apologies.


Speaking under public comment, Mr D Guilde and Mr S Bason spoke to their request to the Board regarding Transitional Housing on Wood Street from the previous meeting on 19 February 2020.  Mr Guilde asked for any updates from Kai Oranga.


The Chair advised an email was received from Kai Oranga on 28 May 2020 and was circulated to the residents of Wood Street.


Mr Guilde queried if public notification needed to go through Council for objection to the project.  The Chief Executive responded that she would investigate the matter.


Speaking under public comment, Ms S Moffat spoke on the landfill issue.  She raised a concern about Council’s lack of accountability to deliver its promises. She believed that Council had treated the landfill issue ‘business as usual’ since the hearing that had taken place on 24 March 2020.


She reminded members that Wainuiomata was not a dumping ground. 


In response to a question from a member, Ms Moffat advised that she was unable to respond on behalf of the Community Liaison Group but she believed the delay was due to lack of accountability and transparency by Council.


Speaking under public comment, Ms L Olsen expressed concern about the housing crisis. She noted that additional houses needed to be built for the homeless. She reminded members that Wood Street land belonged to Mana Whenua.


Speaking under public comment, Ms J Wootton expressed concern about accessing the Board’s agendas online. Mr Sue suggested that hard copies be made available at the Wainuiomata library and a copy could be uploaded on the Facebook Wainuiomata Community Board page. Ms Wootton also expressed concern about the Riverlink project.


The Chief Executive noted that the Riverlink project was one of the important projects on the Council’s radar.  She advised Council’s position statements were displayed on the Council’s Facebook page.



Resolved: (Mr Tupou/Mr Stallworth)                                Minute No. WCB 20401

“That Standing Order 15.2 be temporarily suspended to allow public comment to be extended beyond 30 minutes.”


Speaking under public comment,  MP Ginny Andersen gave an update on Wainuiomata High School re-development progress.  She noted that there was a delay due to Covid-19.



Mayor's Statement (20/588)

Mayor Barry thanked the Board for its support during the Covid-19 alert levels.

He stated that Council had recently signed off the Annual Plan, acknowledging the impacts of Covid-19 resulting in a 3.8% rates increase and not the proposed 7.8% rates increase.  He noted that the rates increase would allow Council to invest in core infrastructure and other big projects.

Mayor Barry informed members of the Community Resilience Fund to help support the community organisations as well as sport and recreation groups post Covid-19.  He spoke about the demolition of the Wainuiomata Mall and the good progress made to date.


He thanked members for their hard work and also for their submission to the Council’s Annual Plan 2020/21.



4.       Presentations


Presentation by Local Councillor from Greater Wellington Regional Council (20/533)

Cr van Lier provided an overview of work being undertaken by GWRC. He noted a planned rates increase of 3%, adoption of the Strategic Direction 2020/21 Policy and upcoming community events.

The Chair thanked Cr van Lier for the comprehensive update.



Update: Council's Museums Division (20/554)

The Business Operations Manager gave an overview of Council’s Museums Division responsibilities. She encouraged members of the public to visit the city’s museums.



Ms McKinley and Ms Winterburn declared conflicts of interest in relation to item 7, Community Engagment Fund and took no part in discussion or voting on the matter.


6.       Minutes

Resolved: (Mr Tupou/Cr Brown)                                       Minute No. WCB 20402

 “That the minutes of the meeting of the Wainuiomata Community Board held on Wednesday,
19 February 2020, be confirmed as a true and correct record.”



Community Engagement Fund Round Two 2019-2020 (20/509)

Memorandum dated 3 June 2020 by the Community Advisor Funding and Community Contracts

Ms Winterburn declared conflict of interest in relation to part (v). Ms McKinley declared  conflict of interests in relation to part (iv) and (vi).


Resolved: (Mr Tupou/Mr Sue)                                            Minute No. WCB 20403

“That the Board:


(i)      notes that this is the second round of funding;


(ii)     notes the Community Engagement Fund closed on Tuesday 16 June 2020 and six applications have been received;  


(iii)    agrees that the applications were considered according to the merits of the application criteria and priorities of the fund;


(iv)    approves the application from Wainuiomata Community Patrol from the Community Engagement Fund for the total of $781.00 to replace defibrillator pads that is stored in the Wainuiomata  Community Patrol vehicle;


(v)     approves the application from Wainuiomata Natural Heritage Trust from the Community Engagement Fund for the total of $437.00 for purchase of hi-visibility safety vests for volunteers servicing trapping lines;


(vi)    approves the application from Wainuiomata Volunteer Fire Brigade from the Community Engagement Fund for the total of $1,752.00 for purchase of safety equipment, road cones and a collapsible road cone with light;


(vii)   approves the applications from  Gaylene Pluck, Church of Nazarene Wainuiomata from the Community Engagement Fund for the total of $1,527.00 for the purchase of supplies for the Wainuiomata Women;


(viii) approves the application from Wainuiomata Rugby Football League Club from the Community Engagement Fund for the total of $1,511.00 for the hireage of emergency services during hosting of rugby league competition and purchase of sausages and bread;


(ix)    declines the application from Friends Who Care; and


(x)     agrees that the organisations granted funding will be required to attend a meeting of the Board once the project has been completed.”




Community Board Functions and Delegations (20/543)

Report No. WCB2020/4/11 by the Contractor


Resolved: (Mr Tupou/Mr Sue)                                            Minute No. WCB 20404

“That the Board:

(i)    notes the delegations to Community Boards approved by Council (attached as Appendix 4 to the report);

(ii)   notes the requirements for certification under the Making Good Decisions Training, Assessment and Certification Programme for RMA Decision-Makers, as outlined in the report;

(iii)  agrees to have one suitably trained member available for selection to sit on the Hearings Subcommittee for notified resource consent applications; and

(iv)  agrees to informally meet to nominate a member of the Board to fulfil this role.”



Adoption of Standing Orders (20/545)


Report No. WCB2020/4/12 by the Contractor


Resolved: (Mr Tupou/Cr Brown)                                       Minute No. WCB 20405

“That the Board:

(i)    receives the information contained in the report;

(ii)   notes the requirement to achieve the agreement of at least 75% of members present at a meeting to adopt (and amend) the Standing Orders; and

(iii)  adopts Hutt City Council’s Standing Orders, attached as Appendix 1, for use throughout the 2019-2022 triennium.”



Submission to the Hutt City Council's Draft Annual Plan for 2020-2021 (18/31)


Memorandum dated 8 June 2020 by the Committee Advisor


Resolved: (Mr Tupou/Ms McKinley)                                  Minute No. WCB 20406


“That the Board:


(i)    notes that a submission in respect of Hutt City Council’s Draft Annual Plan 2020/21 requires the Board’s retrospective endorsement; and


(ii)   retrospectively endorses its submission attached as Appendix 1 to the report.”



Chair's Report (20/612)

Report No. WCB2020/4/57 by the Chair


The Chair gave a summary on the Spirit Awards nomination process that was due to open in August 2020.  He advised further information would be advertised in the local paper, online and at the Wainuiomata library for residents to make their nominations.


Resolved: (Mr Tupou/Mr Sue)                                            Minute No. WCB 20407

“That the report be noted and received.”


12.     Information Item

Waiu St Fenced Dog Park update (20/583)

Memorandum dated 10 June 2020 by the Head of Regulatory Services and Emergency Management

The Head of Regulatory Services and Emergency Management elaborated on the memorandum.

In response to a question from a member, the Head of Regulatory Services and Emergency Management advised he would follow up on the contamination testing of the site and send updated information to members.

Resolved: (Mr Tupou/Mr Stallworth)                       Minute No. WCB 20408

“That the information is noted and received.”



Committee Advisor's Report (20/517)

Report No. WCB2020/4/48 by the Committee Advisor


Resolved: (Mr Tupou/Mrs Winterburn)                             Minute No. WCB 20409

“That the Board notes and receives the report.”

14.     QUESTIONS   

          There were no questions.



There being no further business the Chair declared the meeting closed at 8.42 pm.







G Tupou






CONFIRMED as a true and correct record

Dated this 26th day of August 2020