2                                                  18 June 2020

HUTT CITY COUNCIL

 

Minutes of an ordinary meeting of The Hutt City Council held in the Council Chambers, 2nd Floor, 30 Laings Road, Lower Hutt on

 Thursday 18 June 2020 commencing at 5.06pm

 

 

 PRESENT:

Mayor C Barry (Chair)

Deputy Mayor T Lewis

 

 

Cr J Briggs

 

Cr K Brown

Cr B Dyer

 

Cr S Edwards

Cr D Hislop

 

Cr C Milne

Cr A Mitchell

 

Cr S Rasheed

Cr N Shaw

 

Cr L Sutton

 

 

APOLOGY:                     Cr Bassett

 

IN ATTENDANCE:       Ms J Miller, Chief Executive

Ms A Blackshaw, Director Strategy and Engagement

Ms H Oram, Director Environmental and Sustainability  

Ms A Welanyk, Director Transformation and Resources

Mr K Puketapu-Dentice, Director Economy and Development

Mr B Cato, Chief Legal Officer

Ms J Livschitz, Chief Financial Officer

Ms K Stannard, Head of Democratic Services

Ms H Clegg, Minute Taker

 

 

PUBLIC BUSINESS

 

 

1.       APOLOGIES 

Resolved(Mayor Barry/Cr Sutton)                                  Minute No. C 20401

“That the apology received from Cr D Bassett be accepted and leave of absence be granted.”

2.       PUBLIC COMMENT

There was no public comment.      

3.       CONFLICT OF INTEREST DECLARATIONS

Cr Sutton, Cr Rasheed and Cr Dyer declared conflicts of interest in Hutt Valley Chamber of Commerce and took no part in discussion or voting on the matter.

         

Cr Sutton declared a conflict of interest in Technology Valley and took no part in discussion or voting on the matter.

 

          Cr Milne declared a conflict of interest in Seaview Marina Ltd and took no part in discussion or voting on the matter.

         

          Cr Brown declared a conflict of interest in Urban Plus Group and took no part in discussion or voting on the matter.       

 

          Cr Shaw declared a conflict of interest in Hutt City Community Facilities Trust and took no part in discussion or voting on the matter.

 

4.

Final Decision on Rating Policy Options for 2020/21 (20/574)

 

Resolved(Mayor Barry/Deputy Mayor Lewis)                                    Minute No. C 20402

“That Council:

(i)      notes that the overall Revenue and Financing Policy, including the differential factors, will be reviewed from a first principles approach as part of the 2021-2031 Long Term Plan process;

(ii)     notes the significant changes between and within the different categories in the capital values in the 2019 rating revaluation;

(iii)    notes the options developed and included in the draft Annual Plan 2020/21;

(iv)    notes the overall strong support for the preferred option 1;

(v)     notes that option 1 has been further refined following feedback through the public submission process;

(vi)    agrees that option 1C is the preferred option for 2020/21;

(vii)   instructs officers to prepare the final Annual Plan 2020/21 for adoption based on option 1C; and

(viii)  instructs officers to prepare the rating resolution to be presented at the Council meeting on 30 June 2020 based on option 1C.”

5.

FINAL STATEMENT OF INTENT 2020/21 TO 2022/23 - COMMUNITY FACILITIES TRUST (19/859) (20/573)

 

Cr Shaw declared a conflict of interest and took no part in discussion or voting on the matter.

 

Resolved(Mayor Barry/Cr Dyer)                                              Minute No. C 20403

“That Council receives and agrees to the final Statement of Intent for the Hutt City Community Facilities Trust for the three years commencing 1 July 2020, attached as Appendix 1 to Report No. FPC2019/3/153.”

6.

FINAL STATEMENT OF INTENT 2020/21 TO 2022/23 - SEAVIEW MARINA LIMITED (20/423) (20/571)

 

Cr Milne declared a conflict of interest and took no part in discussion or voting on the matter.

 

 

Resolved(Deputy Mayor Lewis/Cr Dyer)                                Minute No. C 20404

“That Council receives and agrees to the final Statement of Intent for Seaview Marina Limited for the three years commencing 1 July 2020, attached as Appendix 1 to Report No. LAP/AP2020/4/117.”

7.

FINAL STATEMENT OF INTENT 2020/21 TO 2022/23 - URBAN PLUS GROUP (20/442) (20/572)

 

Cr Brown declared a conflict of interest and took no part in discussion or voting on the matter.

 

Resolved(Mayor Barry/Cr Edwards)                                       Minute No. C 20405

“That Council:

(i)          receives and agrees the final Statement of Intent (SOI) for Urban Plus Group (UPL) for three years commencing 1 July 2020 attached as Appendix 1 to Report LTPAP2020/4/127;

(ii)        notes there has been no change to the strategic direction or intent from the draft SOI;

 

(iii)      notes that the UPL Board is aware that Council could request changes to the UPL SOI when Council has completed its Housing Strategy;

 

(iv)      notes that these changes to the UPL SOI are likely to address social and environmental outcomes such as the provision of social and affordable housing, the application of best practice environmental standards (eg water sensitive urban design) and working in greater partnership with mana whenua and community housing providers;

 

(v)        notes that further discussion and workshopping is required in order to better understand and refine Council’s expectations for UPL’s SOI;

 

(vi)      notes that the financial forecasts and projected number of units in UPL’s rental portfolio have been reviewed and updated since the draft SOI to reflect the most up to date forecasts and cash positions; and

 

(vii)    direct officers to undertake detailed policy work, organise a workshop for Councillors and report back on a revised SOI for Council to consider by 30 September 2020.”    

8.

Lending to Council Controlled Organisations (20/575)

 

Resolved(Mayor Barry/Deputy Mayor Lewis)                                    Minute No. C 20406

“That Council:

(i)      approves extending the maturity of existing loan agreements to allow Council to continue on-lending up to;

(a)   $3.5M long-term to Seaview Marina Limited (SML);

(b)   $13.0M long-term to Urban Plus Limited (UPL);

(c)   $5.0M short-term (up to 364 days) to UPL; and

(d)   $3.335M long-term to The Hutt City Community Facilities Trust (CFT);

(ii)     agrees that these approvals will cover the period up to 30 June 2028;

(iii)    agrees that the maximum maturity date for any loan is limited to seven years from the date the loan is arranged;

(iv)    approves increasing the value of Short-term lending in (i) (c) above from $5.0M to $9.0M to UPL;

(v)     agrees that the margins on loans to CCTOs (SML and UPL) remain unchanged at 1.0%, and 0.5% for CCOs (CFT); and

(vi)    approves officers making the necessary amendments to the existing loan agreements between Council and the CCTOs/CCOs, outlining the revised terms and conditions associated with these loans.”

9.

RECOMMENDATIONS TO COUNCIL FROM THE LONG TERM PLAN/ANNUAL PLAN SUBCOMMITTEE AT ITS MEETING HELD ON 18 JUNE 2020 (20/541)

 

Resolved(Mayor Barry/Cr Hislop)                                            Minute No. C 20407

“That Council adopts the recommendations made on the following report and any other decisions agreed at the Long Term Plan/Annual Plan Subcommittee meeting held on 18 June 2020:

(a)       Final Decisions on the Annual Plan 2020/21.”

10.

Appointment of Chair to the Audit and Risk Subcommittee (20/563)

Report No. HCC2020/4/128 by the Head of Democratic Services

 

Mayor Barry elaborated on the report.

The Chief Executive gave a brief background on the process to appoint the Chair of the Audit and Risk Subcommittee and of the successful appointee, Ms Suzanne Tindal. 

 

Resolved(Mayor Barry/Cr Briggs)                                            Minute No. C 20408

“That Council:

(i)    receives the report; and

(ii)   notes the appointment of Suzanne Tindal as Chair of the Audit and Risk Subcommittee.”

11.     QUESTIONS   

          There were no questions.


 

 

CLOSING FORMALITIES - Karakia WHAKAMUTUNGA

 

Whakataka te hau ki te uru

Whakataka te hau ki te tonga

Kia mākinakina ki uta

Kia mātaratara ki tai

E hī ake ana te atakura

He tio, he huka, he hau hū

Tīhei mauri ora.

Cease the winds from the west
Cease the winds from the south
Let the breeze blow over the land
Let the breeze blow over the ocean
Let the red-tipped dawn come with a sharpened air. 
A touch of frost, a promise of a glorious day.

 

 

There being no further business the Chair declared the meeting closed at 5.16pm.

 

 

 

 

 

 

 

C Barry

MAYOR

 

 

 

 

 

 

CONFIRMED as a true and correct record

Dated this 28th day of July 2020