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6 May 2020

 

HUTT CITY COUNCIL

 

Community and Environment Committee

 

Minutes of a meeting held via Zoom

 Wednesday 6 May 2020 commencing at 2.00pm

 

 

 

PRESENT:

Deputy Mayor T Lewis (Chair)

Mayor C Barry

(via audio visual link)

Cr D Bassett

Cr J Briggs (Deputy Chair)

 

Cr K Brown

Cr B Dyer

 

Cr S Edwards

Cr D Hislop

 

Cr C Milne **

Cr A Mitchell

 

Cr S Rasheed

Cr N Shaw

 

Cr L Sutton

 

 

APOLOGIES:                  Apologies for lateness were received from Cr Milne. [1]

 

IN ATTENDANCE:       Ms J Miller, Chief Executive

(via audio visual link)      Mr L Allott, Chief Information Officer

Ms A Blackshaw, Director Strategy & Engagement

Ms H Oram, Director Environment & Sustainability

Mr D Simmons, Traffic Asset Manager (part meeting)

Mr J Scherzer, Manager, Sustainability and Resilience (part meeting)

Mr D Dews, Contracts Solid Waste Manager (part meeting)

Ms K Stannard, Head of Democratic Services

Ms D Hunter, Acting Committee Advisor

 

 

PUBLIC BUSINESS

 

 

1.       APOLOGIES 

Resolved: (Deputy Mayor Lewis/Cr Dyer)                            Minute No. CEC 20308

“That the apology received from Cr Milne for lateness be accepted.”

 


 

 

2.       MINOR ITEM NOT ON THE AGENDA

 

                 

Resolved:   (Deputy Mayor Lewis/Cr Hislop)                    Minute No. CEC 20309

“That in terms of Standing Order 10.13 the Committee:

(i)            considers the item regarding Community Resilience Fund as a minor item not on the agenda;

(ii)          notes that the item will be taken as item 7A on the order paper; and

(iii)        notes that no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

2.       PUBLIC COMMENT

Comments are recorded under the item to which they relate.

3.       CONFLICT OF INTEREST DECLARATIONS

There were no conflict of interest declarations.

4.

Flare for Silverstream Landfill (20/347)

Report No. CEC2020/3/93 by the Manager, Sustainability and Resilience

 

Speaking under public comment Mr Frank Vickers, endorsed the officer’s recommendations to install a flare at the Silverstream landfill.  He asked Council to not lose sight of the ongoing dumping of organic material at the landfill.  He noted the ultimate would be to reduce this waste by providing a green bin for this.

In response to a question by a member, Mr Vickers commended Council for exploring potentially installing a flare at the Wainuiomata and Eastbourne landfills too.  However he reiterated the Silverstream landfill was most important landfill.

Speaking under public comment Mr Chris Parkin, supported the comments made by the previous speaker.   He reminded members of their commitment to be zero carbon organisation. 

 

The Manager, Sustainability and Resilience elaborated on the report. 

 

In response to questions  from members, the Manager, Sustainability and Resilience advised that officers would report back to Council on the preferred way forward, and as the case may be, submit a finalised case for investment for consideration in the development of the next Long Term Plan in late 2020.

 

 

Resolved: (Deputy Mayor Lewis/Cr Mitchell)                       Minute No. CEC 20310

 

“That the Committee:

(i)      notes the net benefits associated with adding a flare at Silverstream landfill;

(ii)     notes that officers are working with LMS Energy to determine the future operating context of a flare, and report back to Council on the preferred way forward later this year; and

(iii)    asks officers to organise a briefing on this matter to enable members to receive further information.

 

5.

Update on Council's climate change work (20/366)

Report No. CEC2020/3/94 by the Manager, Sustainability and Resilience

 

Speaking under public comment Mr Chris Norton, on behalf of the Te Awaikarangi Branch of the Green Party of Aotearoa New Zealand spoke in support of Council’s intention to be a net carbon zero organisation.  He acknowledged the action taken with McKenzie Pool as a simple example of how adopting an energy efficiency and emissions reduction approach to asset operation, and development, can benefit ratepayers and the environment.  He encouraged Council to look for similar benefits at other facilities and activities through implementing its vehicle and procurement reviews.

In response to a question from a member in relation to reducing transport omission, Mr Norton recommended Council explore the establishment of satelite offices within the communitiy, given that the community had not travelled around for the past six weeks due to COVID-19. 

 

The Manager, Sustainability and Resilience elaborated on the report.

In response to a question from a member, the Manager, Sustainability and Resilience confirmed that officers were continuing engage with Greater Wellington Regional Council regarding future plans for the land it managed on behalf of Hutt City Council in Belmont Regional.  However development had slowed down due to COVID19.

In response to a question from a member, the Contracts Solid Waste Manager, confirmed that officers were currently in discussions with the private owners of the closed landfills so that maintenance could be undertaken.

 

 

Resolved: (Deputy Mayor Lewis/Cr Dyer)                        Minute No. CEC 20311

“That the Committee:

(i)           notes the progress on various work streams to implement Council’s organisational carbon target, and to progress emission reductions at its Council Controlled Organisations;

 

(ii)         agrees that the emissions from the closed landfills will be monitored and recorded alongside the Council’s carbon targets;

 

(iii)       requests officers to carry out and report back on the work to verify the gas generation and methane concentration, starting with the old Wainuiomata landfill;

 

(iv)       notes the work under way to enable a co-design community engagement approach to city-wide emission reductions and the city’s response to climate impacts; and 

 

(v)         agrees to a Climate Change Working Group to be formed chaired by Cr Briggs, with members Cr Rasheed, Cr Edwards and Cr Mitchell.”

6.

General Managers Report (20/359)

Report No. CEC2020/3/95 by the Director Environment & Sustainability and Director Strategy & Engagement.

 

Speaking under public comment, Ms Leonie Dobbs representing the Jackson Street Programme raised concern regarding the Innovating Streets Projects, particularly the trial of a cycle lane on Jackson Street.   She urged Council to reconsider so as to enable Jackson Street businesses to rebuild their businesses post COVID19. 

 

The Chair emphasised that Council had no desire to include a cycle lane down Jackson Street and that any proposal would be put forward to the Jackson Street Programme for consultation. 

Speaking under public comment, Ms Hellen Swales representing the Jackson Street Programme endorsed the comments made by the previous speaker.  Ms Swales expressed disapointment that Council had time to discuss the project with the Hutt Cycle Network however not with the Jackson Street Programme.  She recommended the Council wait until the second round, after discussoins had taken place with the Jackson Street Programme and businesses on the street.

Speaking under public comment, Ms Fay Drysdale, agreed with the comments made by the previous speakers.  She commented that there was so many unanswered questions on this matter concerning loss of carparks. evaluation processes, longterm goal.  Any proposed developments at the present time along Jackson Street would create serious impact on income of businesses.   Council needed to be smart before acting on any projects. 

In response to a question from a member, Ms Drysdale asked Council to address the problems along the Esplanade.  She confirmed that her business had been operating a “click and collect service” under Covid19 Alert Level 3.  

Speaking under public comment, Mr Paul Blomfield, raised concern regarding the Innovating Streets Projects.  He stated that his business  had been doing less than a quarter of their usual trade due to COVID19.  He asked for Council’s support for businesses post COVID19. 

 

The Director Environment & Sustainability and Director Strategy & Engagement elaborated on the report. 

The Traffic Manager gave an overview in relation to the New Zealand Transport Authorities $7M Innovating Streets for People Pilot Fund and highlighted the following:

 

-           the pilot fund would provide Council’s with a 90% funding assistance rate as well as capability building support for successful applicants, including participation in a community of practice;

-           projects needed to strategically align with both the Innovating Streets Programme objectives, and the local Council’s strategies and plans. 

-           Council’s needed to demonstrate the value of using tactical urbanism to advance a future permanent change, and explain how they would move to permanent changes.

-           There were two application rounds for the pilot fund and the first closed was closing on Friday 8 May 2020, second round closing on Friday 3 July 2020.  

-           COVID-19 was having a significant impact on transport systems and services.  The Innovating Streets programme could make a contribution by providing Councils with an opportunity to adapt their streets to better support active and safe transport needs, while following official advice about people movement. 

-           The funding is for trials only.  

 

In response to questions from members, the Traffic Asset Manager confirmed that was currently nothing to consult on.  If Council was granted any funding, it would enter a co-design process with the relevant parties.  He noted that the proposals that had been put forward had been obtained from the Petone Master Plan that had been finalised in 2017. 

 

 

Resolved: (Deputy Mayor Lewis/Cr Briggs)                      Minute No. CEC 20312

 

“That the Committee notes and receives the report.”

 7.      Information Items

a)

Community and Environment Committee Work Programme (20/360)

Report No. CEC2020/3/37 by the Acting Committee Advisor.

 

Resolved: (Deputy Mayor Lewis/Cr Dyer)              Minute No. CEC 20313

 

“That the work programme be noted and received.”

b)

COMMUNITY RESILIENCE FUND (20/381)

Memorandum No. 20/381 dated 5 May 2020 by the Community Funding Advisor.

 

 

Resolved: (Deputy Mayor Lewis/Cr Hislop)            Minute No. CEC 20314

“That the Committee notes the contents of the Memorandum.”

8.       QUESTIONS

          There were no questions.

 

There being no further business the Chair declared the meeting closed at 3.49 pm.

 

 

 

 

Deputy Mayor T Lewis

CHAIR

 

 

 

 

CONFIRMED as a true and correct record

Dated this 26th day of May 2020



[1] Councillor Milne was not present at the meeting.