HuttCity_TeAwaKairangi_BLACK_AGENDA_COVER

 

 

Community and Environment Committee

 

 

29 April 2020

 

Order Paper for the meeting to be held via Zoom

 

 

on:

 

 

Wednesday 6 May 2020 commencing at 2.00pm

 

 

Membership

 

 

Deputy Mayor T Lewis (Chair)

Mayor C Barry (ex-officio)

Cr D Bassett

Cr J Briggs (Deputy Chair)

Cr K Brown

Cr B Dyer

Cr S Edwards

Cr D Hislop

Cr C Milne

Cr A Mitchell

Cr S Rasheed

Cr N Shaw

Cr L Sutton

 

 

For the dates and times of Council Meetings please visit www.huttcity.govt.nz

 

Have your say

You can speak under public comment to items on the agenda to the Mayor and Councillors at this meeting. Please let us know by noon the working day before the meeting. You can do this by emailing DemocraticServicesTeam@huttcity.govt.nz or calling the Democratic Services Team on 04 570 6666 | 0800 HUTT CITY

 

 


HuttCity_TeAwaKairangi_SCREEN_MEDRES

 

COMMUNITY AND ENVIRONMENT COMMITTEE
Membership:	13
Meeting Cycle:	Meets on an eight weekly basis, as required or at the requisition of the Chair
Quorum:	Half of the members
Reports to:	Council

 

PURPOSE:

 

With an operational focus, to monitor the contribution made by strategies and policies implemented by Council to promote the social, economic, environmental and cultural wellbeing of the city’s communities in the present and for the future. This includes delivering quality infrastructure to support healthy and sustainable living, providing efficient and safe transport options, promoting the city’s prosperity and making the city a desirable and attractive place, providing facilities and recreational opportunities that support quality living and healthy lifestyles, protecting biodiversity, supporting the cultural wellbeing of residents, and considering how climate change may impact on these areas.

 

Transport, Infrastructure and Sustainable Growth:

        Provide direction to the Policy, Finance and Strategy Committee on strategies and policies required for the sustainable growth and development of the city, including economic, transport and infrastructure development, and matters to be addressed in the full review of the City of Lower Hutt District Plan.

        Monitor implemented strategies and policies to assess their contribution towards achieving Council’s objectives.

        Oversee the implementation of spatial planning activities in the city.

        Determine roading issues considered by the Mayor and Chief Executive to be strategic due to their significance on a city-wide basis, including links to the State Highway, or where their effects cross ward or community boundaries.

        Recommend to Council the acquisition or disposal of assets, unless the acquisition or disposal is provided for specifically in the LTP.

Environment and Climate Change Response:

        Provide direction to the Policy, Finance and Strategy Committee on required environmental strategies and policies.

        Monitor and review implemented strategies and policies to assess their contribution towards achieving Council’s objectives.

        Address matters arising from issues raised relating to climate change.

Community Development, Facilities and Housing:

        Provide direction to the Policy, Finance and Strategy Committee on strategies and policies required to address community wellbeing.

        Monitor and review implemented strategies and policies to assess their contribution towards achieving Council’s objectives.

        Advocacy in conjunction with relevant community organisations on matters related to the health and social/cultural wellbeing of communities.

        Adopt, and agree amendments to, open space or reserve management plans.

        Make any decisions under open space or reserve management plans that are not otherwise delegated.

        Grant leases, licences, rights of way and easements in terms of Council policy for Council owned properties that are either open space under the District Plan or reserve under the Reserves Act 1977. This delegation, except the granting of leases and licences to Council owned community houses/centres in the Harbour and Wainuiomata Wards, is sub-delegated to the community boards in those areas.

        Official naming of parks, reserves and sports grounds within the provisions of Council’s Naming Policy, other than those in the Harbour and Wainuiomata Wards, which are delegated to the community boards in those areas, except where the sites have a high profile, city-wide importance due to their size and location and/or cross ward or community boundaries.

        Removal and/or planting of street trees within the provisions of Council’s Operational Guide for Urban Forest Plan, other than those in the Harbour and Wainuiomata Wards, which are delegated to the community boards in those areas.

        Matters arising from the activities of Community Houses, other than those in the Harbour and Wainuiomata Wards, which are delegated to the community boards in those areas.

 

General:

        Maintain an overview of work programmes carried out by the Council’s operational activities.

        Conduct any consultation processes required on issues before the Committee.

        Approval and forwarding of submissions on matters related to the Committee’s area of responsibility.

        Any other matters delegated to the Committee by Council in accordance with approved policies and bylaws.

 

    


                                                                       5                                                 4 March 2020

HUTT CITY COUNCIL

 

Community and Environment Committee

 

Meeting to be held via Zoom on

 Wednesday 6 May 2020 commencing at 2.00pm.

 

ORDER PAPER

 

Public Business

 

 

 

 

 

 

1.       APOLOGIES 

2.       PUBLIC COMMENT

Generally up to 30 minutes is set aside for public comment (three minutes per speaker on items appearing on the agenda). Speakers may be asked questions on the matters they raise.       

3.       CONFLICT OF INTEREST DECLARATIONS

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4.       Flare for Silverstream Landfill (20/347)

Report No. CEC2020/3/93 by the Manager, Sustainability and Resilience        7

CHAIR’S RECOMMENDATION:

“That the recommendations contained in the report be endorsed.”

5.       Update on Council's climate change work (20/366)

Report No. CEC2020/3/94 by the Manager, Sustainability and Resilience      11

CHAIR’S RECOMMENDATIONS

“That recommendations (i) to (iii) contained in the report be endorsed and an additional recommendation be added ‘(iv) a climate change working group to be formed chaired by Cr Briggs, with members Cr Rasheed, Cr Edwards and Cr Mitchell’.”

 

 

 

6.       General Managers Report (20/359)

Report No. CEC2020/3/95 by the Executive Assistant, City and Community Services    21

CHAIR’S RECOMMENDATION

“That the recommendation contained in the report be endorsed.”

7.       Information Item

Community and Environment Committee Work Programme (20/360)

Report No. CEC2020/3/37 by the Acting Committee Advisor                         93      

CHAIR’S RECOMMENDATION:

“That the recommendation contained in the report be endorsed.”

8.       QUESTIONS

With reference to section 32 of Standing Orders, before putting a question a member shall endeavour to obtain the information. Questions shall be concise and in writing and handed to the Chair prior to the commencement of the meeting.   

 

 

 

 

 

 

 

Debbie Hunter

Acting Committee Advisor

          

 


                                                                                      10                                                            06 May 2020

Community and Environment Committee

14 April 2020

 

 

 

File: (20/347)

 

 

 

 

Report no: CEC2020/3/93

 

Flare for Silverstream Landfill

 

Purpose of Report

1.    In this paper, officers report back on the case for a flare to destroy methane emissions at Silverstream landfill.

Recommendations

That the Committee:

(i)    notes the net benefits associated with adding a flare at Silverstream landfill; and

(ii)   notes that officers are working with LMS Energy to determine the future operating context of a flare, and report back to Council on the preferred way forward later this year.

 

Background

2.    On 2 September 2019, officers provided an update on Hutt City Council’s organisational carbon reduction work to Council’s Policy and Regulatory Committee (refer PRC2019/4/165), including work to reduce emissions at Silverstream landfill.

3.    Councillors requested that officers report back to the new Council on progress regarding the business case for a flare to destroy methane emissions at Silverstream landfill, in order to inform future decisions.

Emissions at Silverstream landfill

4.    Council owns Silverstream landfill and is therefore responsible for its emissions. As a result, Council is subject to New Zealand’s Emissions Trading Scheme (ETS), and each year it has to surrender emissions units corresponding to its emission liability.

5.    Landfill gas emissions are difficult to measure, but are estimated using models based on a number of assumptions, such as the amount of waste sent to landfill, waste composition, amount of methane generation potential, and amount of landfill gas capture.

6.    For Council’s organisational carbon footprint, emissions from Silverstream were estimated at 12,581 tonnes of carbon dioxide equivalent (tCO2) during the 2016/17 financial year, approximately 62% of Council’s organisational greenhouse gas footprint.

7.    At Silverstream landfill, methane is collected and used to produce electricity. Without this, emissions at Silverstream would be significantly higher, that is over 100,000 tCO2 per year.

8.    The power plant is currently owned and operated by LMS Energy, following a change in ownership from Pioneer Energy earlier this year.

The case for a flare to reduce emissions

9.    A flare could be used to supplement the existing power plant to further increase methane destruction efficiency, or to destroy methane when the power plant is not operating.

10.  This could reduce Council’s carbon footprint consistent with its carbon reduction objectives, and assist in managing our financial liability with regard to New Zealand’s ETS (by having to surrender fewer emission units then it would otherwise have to).

11.  Over the last 18 months, work was undertaken to understand the benefits and costs of a flare at Silverstream landfill. Our consultants Tonkin and Taylor (T&T) identified the following:

Emissions Trading Scheme liability

12.  As more (organic) waste is placed in the landfill, gas generation will increase. Currently, destruction of this gas is provided by engines at the power plant. But these engines cannot easily manage varying gas flows, and there is a tipping point where two engines will be insufficient to destroy the available gas, but it is not yet possible to run a third engine.

13.  A flare would enable the destruction of excess gas, and enable consistent suction to be applied to the gas field, helping to stabilise conditions within the gas field. It would also maximise the volume of gas destroyed by matching extraction capacity to gas generation, which would help us minimise our ETS liability, and reduce Council’s carbon footprint.

14.  The exact point in time when too much gas is being generated is difficult to quantify, but there is evidence that there may already be too much gas being generated for the capacity of the two existing engines.

Back-up destruction capacity

15.  There is currently no back-up system in place that can destroy gas should the engines fail or be out of service due to maintenance. Aside from risks regarding Council’s carbon footprint and its emission liability, the lack of back-up capacity is also a risk with regard to Hutt City Council’s compliance with its resource consent for the landfill.

Odour management

16.  It is likely that the total number of odour incidents could be reduced by the operation a flare, as it would enable optimisation of the extraction of gas from the landfill.

Costs of a flare and the timing of investment

17.  The indicative purchase cost of a flare at Silverstream is likely to be in the order of 0.75 million, including installation.

18.  T&T carried out a Net Present Value (NPV) assessment of those costs and benefits that can be quantified, in order to determine the total direct financial costs faced by Hutt City Council for three carbon price pathway assumptions, and for four scenarios: no flare, flare in 2020, flare in 2022, and a flare in 2032.

19.  The assessment shows that, for a carbon price pathway of $150/ tCO2 by 2050, Hutt City Council would incur total costs of about $18 million in the “no flare” scenario vs $10 million in the “flare in 2022” scenario. Therefore, in this scenario, HCC would incur avoidable net costs of about $8 million.

20.  Should carbon prices go to as high as $250/tCO2 by 2050, Hutt City Council’s total costs would be significantly higher, at $28 million in the “no flare” scenario vs $15 million in the “flare in 2022” scenario. Therefore, in this scenario, HCC would incur avoidable net costs of about $13 million.

21.  Tonkin and Taylor’s NPV assessment only considers flare purchase and installation costs, and Council’s ETS liability. It does not include any other un-quantified benefits, such as improved odour management, and reducing emissions beyond those for which it can formally claim a reduced ETS liability. (Council can only claim to have destroyed up to 90% of modelled landfill gas generation from the landfill).

22.  Further to this, all scenarios have been modelled with assumed market prices for carbon. However, the damage cost per tonne of carbon (ie the future cost associated with impacts such as sea level rise for each tonne of carbon) is already likely to be higher than current market prices. Therefore, financial net costs to Council likely underestimate the total damage cost associated with current and forecast emissions.

23.  In summary, a flare would enable Council to minimise its ETS liability, while also providing other un-quantified benefits, such as improved odour management, and reducing emissions beyond those for which it can claim a reduced ETS liability. 

Climate Change Impact and Considerations

24.  The matters addressed in this report have been considered in accordance with the process set out in Council’s Climate Change Considerations Guide.

25.  The installation of a flare at Silverstream is expected to reduce greenhouse gas emissions in relation to Council’s own emissions as well as the city’s emissions.

Next steps

26.  There are significant net benefits to installing a flare.  However, while Council owns the landfill, and is subject to the emission liability, the landfill’s “gas field” is effectively operated by LMS Energy.

27.  Unfortunately, it is not yet clear how a flare might work in the context of the relationship with LMS Energy, and how Council or LMS Energy would manage its use and operational effectiveness.

28.  It is also possible that LMS Energy may be willing to invest in a flare, as opposed to Council doing this, albeit the challenge may be to ensure that objectives and interests of the two stakeholders are aligned (eg minimising carbon emissions vs minimising the financial liability that Council faces vs making the power plant engines run more efficiently).

29.  As T&T suggests that the optimal time for adding a flare at Silverstream landfill is in 2022 (based on the direct financial net costs to be incurred by Council), officers will work with LMS Energy to determine the potential future operating context of a flare, over the next 6 months.

30.  Officers would then report back to Council on the preferred way forward, and as the case may be, submit a finalised case for investment for consideration in the development of the next Long Term Plan in late 2020.

Appendices

There are no appendices for this report.    

 

 

 

Author: Jörn Scherzer

Manager, Sustainability and Resilience

 

 

 

Author: Dave Dews

Contracts Solid Waste Manager

 

 

 

Reviewed By: Andrea Blackshaw

Acting General Manager City and Community Services

 

 

 

Approved By: Helen Oram

Acting General Manager, City Transformation

 


                                                                                      20                                                            06 May 2020

Community and Environment Committee

17 April 2020

 

 

 

File: (20/366)

 

 

 

 

Report no: CEC2020/3/94

 

Update on Council's climate change work

 

Purpose of Report

1.    In this report, officers report back on progress regarding its climate change and carbon reduction work, since the last report-back in September 2019.

Recommendations

That the Committee:

(i)    notes the progress on various work streams to implement Council’s organisational carbon target, and to progress emission reductions at its Council Controlled Organisations;

(ii)   agrees not to include emissions from closed landfills in Council’s carbon target, but requests that officers continue to report on those emissions and associated emission reduction opportunities; and

(iii)  notes the work under way to enable a co-design community engagement approach to city-wide emission reductions and the city’s response to climate impacts.

Background and context

2.    In December 2018, Council established an organisational carbon target of net zero by 2050. An update on progress toward the achievement of that target, and plans to develop a city-wide reduction plan and to engage with the community on the city’s response to climate impacts, was last provided in July 2019 and September 2019 (refer PRC2019/4/165, PRC2019/3/152, and PRC2019/4/164). 

3.    This report is structured so as to provide commentary on work progressed, over the last six months, in relation to Council’s key emission sources as identified in an organisational carbon footprint for 2016/17.

4.    Furthermore, information is provided on the work under way in relation to

a.       Council’s wholly-and-partly-owned Council Controlled Organisations,

b.       emissions from closed landfills in Lower Hutt,

c.       realising opportunities from sequestering carbon on Council-owned land,

d.      estimating Lower Hutt’s carbon footprint, and

e.       engaging with the Lower Hutt community on both a city-wide reduction pathway and how to respond to forecast climate impacts.

Electricity and natural gas use at Council facilities

5.    In March 2020, an energy and carbon reduction plan was put in place for our facilities. It aims for a 30% reduction in carbon emissions at Council's facilities (gas and electricity used in libraries, halls, pools, hubs, etc) by 2024.

6.    For emissions from energy only, achieving the plan’s targets would put Council on track to achieve net-zero by 2050, as Council requires a 17% reduction in net emissions by the end of 2024 assuming a linear decrease in emissions. Fully implementing the plan would also result in ongoing operational cost savings of up to $0.5M per year, by 2024.

7.    To help achieve these targets, the following measures have been put in place:

a.    A new energy advisor role has been established, co-funded by the Energy Efficiency and Conservation Authority, initially to be piloted for two years.

b.    A cross-Council working group, made up of all relevant asset managers and chaired by the Manager Sustainability and Resilience, has been established. The aim of the group is to support and coordinate the implementation of the projects under the plan.  In addition, quarterly reports will be considered by Council’s Corporate Leadership Team.

8.    The plan includes a range of projects to be implemented and/or investigated for future action. Savings are expected to come from a variety of areas, including improved energy management at our facilities, and converting all of Lower Hutt’s streetlights to LED.

9.    The most significant carbon savings will likely be achieved by changing the natural gas heating to lower-carbon heating technologies, especially at our pools. Such changes require some lead-in time, ideally linked to estimated replacement cycles of key equipment or major overhauls. They require relevant preparatory work, such as more detailed feasibility and design work.

10.  There are three pools (Eastbourne, Stokes Valley, and Huia) for which more immediate fuel switching and/or heating plant improvement opportunities exist between 2020-24, and officers are in the process of carrying out more detailed investigations in the lead-up to the development of the next Long Term Plan later this year.

11.  With regard to Naenae pool, all options previously presented to Council assumed that the latest low-carbon technology be utilised in the future. The detailed design of the pool has yet to commence.

12.  There may be additional opportunities for some other operational changes at pools. For example, the addition of a pool cover for the main outdoor pool at the McKenzie Baths was implemented at the start of the 2019/20 summer season, following an energy audit earlier in 2019. This initiative was estimated to save approximately 233,100 kWh ($16,600) and 51 tonnes of carbon dioxide per year (reducing that pool’s carbon emissions by about 60%). A measurement and verification exercise conducted in April 2020 shows that actual savings during the 2019/20 summer pool season were in line with the original estimates.

Vehicle fleet

13.  Council operates approximately 80 vehicles. A fleet review identified opportunities for significant cost savings (eg purchasing vehicles instead of leasing them, pooling vehicles to increase utilisation and enable a reduction in the number of vehicles needed, etc). It also found that a significant number of vehicles could be battery-electric based on travel patterns and available vehicle types, whilst at the same time achieving overall saving costs.

14.  Officers are working to implement the review’s recommendations. Vehicles are now purchased rather than leased, albeit it will take until about 2022 to move the complete fleet out of existing lease vehicles. With regard to improving vehicle utilisation, a booking system has been put in place and vehicle pools have been established at various Council locations. This means that some vehicles can be removed (or won’t need to be replaced when their lease is due, which will save on capital costs and carbon.) 

15.  With regard to the electrification of our fleet, Council now operates twelve electric vehicles (EVs) as at 28 April (up from two EVs in September 2019).  This equates to 15% of our fleet being fully electric. This is scheduled to increase to 19% by June 2020, and further EVs can be considered when vehicles come up for replacement.

16.  We have also completed the roll-out of 15 fleet charging stations, catering for future EV growth.

Procurement of goods and services

17.  A significant part of Council’s emissions are associated with the procurement of products and services, and a review of Council's procurement policy is currently under way.

18.  This review also considers how to incorporate the achievement of broader environmental and social outcomes in our procurement practices. In order to facilitate change, we have engaged the Ākina Foundation to provide advice and guidance on this.

19.  Some work has been undertaken in parallel to the review in relation to key projects. Examples are as follows:

a.    Some staff have been trained to use the New Zealand Green Building Council's Green Star rating framework, with a view to applying this to the rebuild of the Naenae pool (with a design/built rating), as well as improving the performance of selected existing facilities (with a performance rating).

b.    The procurement of Council's future rubbish and recycling services includes new requirements regarding climate change, for example, an objective of having fully electric rubbish trucks deliver some of the services from 1 July 2021.

c.     Planning work on the procurement process for the contract for operating Silverstream landfill is under way, as contracts will expire on 30 June 2021. Officers are working on incorporating broader (social and environmental) outcomes, such as reducing carbon emissions. The exact timing of the tender process is yet to be confirmed.

20.  Note that reports regarding key purchase decisions and investments coming to Council are now subject to a requirement for officers to carry out a climate change impact assessment.

Silverstream landfill

Organic waste reduction initiatives

21.  As part of the proposals regarding rubbish and recycling, the introduction of an opt-in green (garden) waste collection service has been proposed. Implementation will be subject to the outcomes of the consultation on the proposals and Council decisions.

22.  Silverstream transfer station has a drop-off point for green waste. However, none of this green waste is composted, and is instead used as landfill cover material. Alternatives are under consideration by the Manager Solid Waste Contracts.

23.  Work on a whole-of-life carbon footprint comparison and relevant market analysis regarding a food waste collection service has not yet commenced. This work should ideally be carried out in collaboration with other councils in our region.  This work will also need to be informed by other initiatives, such as Wellington City Council’s planned residential food waste trial, which has not yet commenced.

Flare at Silverstream landfill

24.  A flare could be used to supplement LMS Energy’s power plant to increase destruction efficiency or to destroy methane when the power plant is not operating. A separate report-back has been provided.

Emissions from Lower Hutt’s closed landfills

25.  There are ten closed landfills within Lower Hutt, and Council previously requested advice on whether or not emissions from closed landfills should be included in Hutt City Council’s organisational carbon target. In making a recommendation, officers considered the following factors:

26.  Emissions Trading Scheme: Council does not have any formal obligations regarding emissions from closed landfills as they are not included under the New Zealand Emissions Trading Scheme.

27.  Methodology for carbon footprints: Emissions from closed landfills are typically not included in Councils’ organisational carbon footprints (although they are sometimes reported on), but they are typically included in city-wide carbon footprints.

28.  Climate impact: Based on accepted models, emissions are currently still estimated to be significant and will have a real climate impact. While emissions from closed landfills are reducing over time, they are still estimated to be at approximately 5,000 tCO2e in 2050 (see Figure 1).

 

Figure 1: Estimated emissions from closed landfills based on different models

 

29.  Reporting: If emissions from closed landfills are included in Council’s carbon target, then, because emissions are reducing naturally over time, Council’s emission profile will likely show significant reductions every year going forward, even if Council does not take any actions on its other emission sources. This could disguise the progress (or lack of it) on Council’s other emission sources, such as energy use and Silverstream landfill.

30.  On balance, officers recommend not to include emissions from closed landfills in Council’s carbon target, but to continue reporting on them. In addition, measures to reduce them below business as usual should still be investigated and considered alongside other emission reduction initiatives, especially in the short-to-medium term.

31.  To assist in this work, officers commissioned Tonkin & Taylor Ltd:

a.    to undertake an assessment of the relative carbon emissions potential for each closed landfill (based on size, time since closure and other relevant data); and

b.    to identify potential remedial options to reduce emissions at those landfills with a high level assessment of their costs.

32.  Apart from the closed Silverstream Stage 1/1A (which has a gas collection system in place), there are two closed landfills that are likely to have potential for methane emissions: Wainuiomata and Eastbourne.

33.  The old Wainuiomata landfill has the largest emission potential. It is located approximately 1.5 km south of the southern boundary of the Wainuiomata township and occupies approximately 6 hectares. It commenced operation in 1959 and was closed down in 2012. The volume of refuse and cover material is of the order of 700,000 m3. It does not have a landfill gas collection system.

34.  The old Eastbourne landfill has the second-largest emission potential. It is located on privately owned land to the south and inland of Eastbourne. It was operational between approximately 1923 and 1992. It also does not have a landfill gas collection system.

35.  In order to reduce emissions at those closed landfills, a gas collection system could be installed to collect and oxidise landfill gas either passively, by biofilter, or actively, by flare.

36.  With regard to the passive (biofilter) approach, investment costs may be in the order of $150,000 per hectare for the gas collection system, and between $120,000 and $250,000 for the biofilter. For the Wainuiomata landfill, indicative capital costs could be in the order of $1.15 million. Ongoing operational costs are unknown at this stage but would need to cover biofilter inspections and maintenance.

37.  With regard to the active (flare) approach, investment costs may be in the order of $150,000 per hectare for the gas collection system, and approximately $500,000 for the flare. For the Wainuiomata landfill, indicative capital costs could be in the order of $1.4 million. Ongoing operational costs are in the order to $200,000 per year and would need to cover flare personnel and maintenance.

38.  These figures are indicative and are based on several assumptions and subject to uncertainty. Actual costs may differ significantly, and the two approaches may differ in terms of gas destruction effectiveness.

39.  If Council is interested in more detailed information on the benefits and costs, and the feasibility of implementing either of the two emission reductions initiatives, further investigative work will be required. As a first step, T&T recommends that this work should include an empirical assessment of the gas generation and methane concentration at Wainuiomata and/or Eastbourne landfills. Costs for this initial step are estimated at approximately $15,000, and can potentially be covered within existing budgets.

Council Controlled Organisations

Wellington Water Ltd (WWL)

40.  WWL’s draft Statement of Intent for the coming three years now has the reduction of carbon emissions as one of its strategic priorities, with a measure to develop plans to achieve 2050 target reductions, and aiming to achieve year-on-year emission reductions.

41.  The main opportunities for WWL to reduce emissions, in relation to its operation in Lower Hutt, are as follows:

a.    Finding alternative, beneficial uses for biosolids (sludge), as this is currently landfilled at Silverstream

b.    Switching from natural gas to an alternative low-carbon technology for drying sludge at its Seaview Waste Water Treatment Plant

c.     Energy efficiency improvements in the wastewater network and treatment plant.

42.  Many of the above will require investment, some of which may need to be incorporated into Council’s next Long Term Plan 2021-31. Officers are working proactively with WWL on a range of investment options that also reduce carbon emissions. WWL will be reporting back to Council with more details on these investment options by August 2020 as part of the process to develop Council’s next LTP.

43.  In addition, WWL is engaging with the NZ Government to kick start an initiative to introduce trenchless technology to the region that will reduce the carbon footprint of its pipe renewal activities.

Urban Plus Ltd (UPL)

44.  UPL’s revised draft Statement of Intent for 2020/21 to 2022/23 will include a requirement for all of its residential builds to achieve at least a HomeStar 6 rating, provided they were consented on or after 1 July 2020.

45.  This is in addition to existing requirements, such as for all its new builds to only utilise electricity or renewable sources of energy for space heating, water heating and cooking facilities.

Community Facilities Trust and Seaview Marina Ltd

46.  In principle, a “no natural gas” policy, or a performance rating such as GreenStar for commercial developments, could also apply to the Community Facilities Trust (CFT) and the Seaview Marina Ltd (SML) for any future projects.

47.  Neither organisation are currently planning any significant investments or building upgrades.  Discussions with CFT’s and SML’s leadership will be progressed over the next few months to inform the development of their next SOI 2021/22 to 2023/24.

Carbon forestry opportunities at Hutt City Council

48.  Council owns a significant amount of land that either is already forested, or could be put into forest, and thus be eligible for carbon credits, or subject to a carbon liability.

49.  Officers have submitted an application to formally register the first batch of land in native recovering forest in the East Harbour Regional Park. If successful, the net present value over 30 years of potential carbon credits associated with those 92 hectares, amounts to between $263,000 and $444,000 depending on carbon price assumptions.

50.  Once carbon credits are earned, they could be banked, used to offset Council’s unavoidable emissions, or sold. If sold, the financial (net) profits could be used to help fund Council’s transition to zero carbon more quickly by investments in those activities that reduce carbon but which may not yet be cost effective on their own. Decisions on this issue can be made once there is certainty on the outcome of our first application.

51.  In terms of other eligible forest land, officers are awaiting the outcome of that application before proceeding with further applications.

52.  Officers are also engaging with Greater Wellington Regional Council regarding future plans for the land it manages on behalf of Hutt City Council in Belmont Regional Park.

City-wide carbon footprint

53.  The Councils in the Wellington Region have cooperated on a joint project to update our regional carbon footprint, and the footprint for each individual city or district. The last footprint was compiled in 2014.

54.  Figure 2 shows the draft results (final results should be available by the end of May 2020).

55.  Lower Hutt’s carbon footprint remains dominated by two key sectors: transportation and stationary energy. This is where emission reductions have to be realised, in order to move toward zero by 2050. Examples include electrifying transport, and moving out of fossil fuels (eg natural gas) for heating homes.

56.  Overall, there has been a net reduction in emissions since about 2012, which is due to two key factors:

a.    Emissions from the stationary energy sector (eg powering and heating homes and businesses) have reduced, due to New Zealand’s electricity sector becoming more renewable and lower carbon.

b.    Emissions from the waste sector have reduced, due to the Wainuiomata landfill’s closure in 2012.

Figure 2: Total (gross) emissions for Lower Hutt in tCO2e

 

City-wide carbon reductions and responding to climate change impacts

57.  Work is still under way to develop in more detail a project to engage with the Lower Hutt community regarding climate change. Within the scope of the project are two closely linked pieces of work:

a.    the development of a pathway detailing how Lower Hutt, as a city, can reduce its emissions to zero by 2050, and

b.    the development of adaptation strategies for those parts of Lower Hutt forecast to be at risk to sea level rise and other climate change-related effects. 

58.  Officers are pursuing a co-design approach to this engagement because it offers advantages over the traditional consultation-based engagement process in the depth and richness of the process. The co-design methodology is focused on working with communities and partners to co-design the process as well as the solutions to challenges, rather than working in relative isolation and presenting findings for community feedback.

59.  Creative HQ Ltd has been engaged to undertake the first phase of this work, which involves identifying and meeting with our mana whenua partners and key stakeholders in the community to test their interest in the co-design process and their potential participation in a Lead Group. This step is key to the success of the project, as this Lead Group is expected, in Phase 2, to design the process for engaging with our communities and to guide and shape the work. In this way, there is likely to be a higher chance of community buy-in, acceptance and thus success.

60.  Due to the COVID19 lockdown, the completion of Phase 1 has been delayed, albeit we are aiming to have the membership of the lead group confirmed as soon as possible.

61.  The next phases of the project are as follows:

·        Phase 2 – Engagement co-design and preparation

·        Phase 3 – Engagement with the community

·        Phase 4 – Creation of the pathway to achieve outcomes.

62.  The timing of Phases 2-4 has not yet been determined. While it appears possible to convene the Lead Group online, the actual engagement with the community in Phase 3 may not be feasible until the national alert level goes down to Level 1 or 2.  At this stage it appears unlikely that Phase 4 can be completed until early 2021, at the earliest.

Climate Change Impact and Considerations

63.  The matters addressed in this report have been considered in accordance with the process set out in Council’s Climate Change Considerations Guide.

Appendices

There are no appendices for this report.   

 

 

 

 

Author: Jörn Scherzer

Manager, Sustainability and Resilience

 

 

 

 

Approved By: Helen Oram

Acting General Manager, City Transformation

 


                                                                                      48                                                            06 May 2020

Community and Environment Committee

14 April 2020

 

 

 

File: (20/359)

 

 

 

 

Report no: CEC2020/3/95

 

General Managers Report

 

Purpose of Report

1.    To provide the Committee with an update from the City Transformation Group and the City and Community Services Group. 

Recommendations

That the Committee notes and receives the report.

 

Background

2.    This is a joint report from the City Transformation Group and the City and Community Services Group. 

3.    The report covers the activities of five divisions in the City Transformation Group.  It firstly covers Environmental Consents, secondly Regulatory Services, thirdly Sustainability and Resilience, fourthly City Growth and fifthly Urban Design.

4.    It then covers the Museums, Libraries, Community Hubs and Relationships, Parks and Recreation, Transport, and Infrastructure Contracts divisions of the City and Community Services Group.

5.    Environmental Consent data is attached as Appendix 1 to the report and Regulatory Services data is attached as Appendix 2 to the report. 

6.    The Environmental Consents division processes consent applications under the Resource Management Act, the Food Act, the Sale and Supply of Alcohol Act and the Building Act (resource and building consents, liquor and food licences and District Licensing reports), as well as LIMs and property enquiries under the Local Government Official Information and Meetings Act.  The Environmental Consents division offers an Eco Design Advisor service across the city.

7.    Environmental Health services are provided for Upper Hutt City Council as well as Lower Hutt.

8.    Regulatory Services deals with trade waste applications, bylaws, animal services, parking and emergency management.  This division provides Animal Services for Wellington City Council as well as Lower Hutt.

CITY TRANSFORMATION

Discussion – Environmental Consents

Covid19 response

9.    The Covid19 situation has tested the agility of our teams and our ability to work remotely. It has been pleasing to see that despite the challenges we are able to continue delivering on our core functions, albeit at a reduced level in some cases due to essential service restrictions.

10.  Since the lockdown started LIMs, building and resource consents are continuing to be issued, alcohol licensing has continued and our officers have been trained to be able to complete remote food verifications.  Building inspections have just started up in Level 3, and we have a reasonable amount of bookings.  We are responding to any complaints and requests for inspections in accordance with Governments Covid19 guidelines.   

11.  Wherever possible, the teams in Environmental Consents are taking a regional approach to their work.  The Council website, HCC facebook page are being used to get information out to customers, as well as direct emails and phone conversations with key stakeholders.

 Building Team

 

12.  The Covid19 restrictions have not stopped our processing team from continuing to process and issue building consents. Since the lockdown period started on 25th March we have issued 72 building consents, the combined value of which is $8.8M.

13.  The number of building consents received in the third quarter remained at a high level, we received 338 which is five more than we received for same period last year. If we look at the cumulative figures for consents granted, there is a substantial increase in both the number of consents and value of work. 

14.  The total value of work for building consents received up to the end of third quarter is $377.7M (1,287 consents), compared to the same period in the previous year, when the value of work received was $254.2M (1,078 building consents).  This is a 149% increase in the value of work (56 additional building consents) for the same period last year.

15.  We are continuing to receive a steady stream of building consent applications lodged for AdBuild prefabricated buildings based in Seaview. These are mostly residential homes for Kaianga Ora and classrooms for the Ministry of Education.

 

16.  We are taking this opportunity to look at any efficiencies that can be achieved in the processing of consents and undertaking building inspections. We are talking to our Council colleagues from across the country and suppliers of consenting systems to see what cost effective advancements we can make it this space.

17.  Notable building consents received:

 

·      106 Hutt Park Road – Stage two of a new warehouse, shell and superstructure –value of work, 3.1M

·      412 High Street, Stage two of Stevens motors upgrade - demolition work, conversion of two buildings in to a showroom and site works – value of work $2M

·      84 Woburn Road, Hutt Valley High School - technology block, seismic strengthening, additions and alterations to mezzanine floor - value of work, $1,6M

·      86 Wyndrum Avenue, Open Polytechnic - Kanuka building, upgrade, new partitions, structural beams, fire alarms and fitout - value of work, $1.6M

Earthquake prone buildings

18.  We are making progress in resolving earthquake prone buildings with 10 buildings in the process on being removed from the earthquake prone building register.  This is either as a result of strengthening work or provision of information to Council showing that the building is not earthquake prone.  We continue to work with building owners who are wishing to resolve their earthquake prone buildings over the lockdown.

Swimming Pools

19.     Prior to the lockdown, we continued to make progress with the swimming pool inspection programme under the Building Act, ensuring safety for our community with pool proper fencing. We completed 62 pool audits in the January to March quarter. Whilst in lock-down and inspections are not able to go ahead, we are using the time to investigate ways of educating the public about pool safety.

Resource Consents Team

20.  The Resource Consents team is currently fully staffed and we have been able to stop the use of consultants to process consents, since the lockdown.

21.  The applications that we have notified and previously mentioned in this report, have not proceeded to hearings, due to further information requests, redesigns and lockdown. 

22.  Notable resource consents lodged:

 

·      9 Cuba Street, Petone - (previously the ALSCO site).  Proposal to demolish buildings and replace with 32 townhouses.

·      Multiple consents from the Williams Corporation – this is a new developer to Lower Hutt.  The Corporation has lodged similar applications for six to eight, 1-2 bedroom townhouses at the following sites: 97 Whites Line East, Waiwhetu, 42 Cambridge Terrace, Waiwhetu, 27 Waiwhetu Road, Waiwhetu, 176 Cambridge Terrace, Fairfield.

 

23.  Recently granted resource consents:

·      7 Parliament Street, Alicetown – A44 games office building.  A44 games are making innovative video games in Lower Hutt and has amassed a huge following worldwide.

·      412 High Street, Hutt Central – major redevelopment of Capital City Ford and Mazda.

·      129 The Esplanade, Petone – Unstaffed Waitomo Petrol Station.

·      115 Oxford Terrace, Epuni – 32 townhouses for Kainga Ora.

·      1115 High Street, Taita – 35 houses on ex Hossanna Church site.

·      196C Wise Street, Wainuiomata – 37 houses and associated subdivision.

·      26 Stockdale Street, Wainuiomata – 15 additional houses.

·      7 Moores Valley Road, Wainuiomata – Old Palliser Hotel site.   Pub activity is proposed to close, the building demolished and replaced with 16 houses.

Compliance and Monitoring

24.  The “tiny house” enforcement case at 14 Molesworth Street, Taita remains unresolved.  Due to the lockdown we have offered the owner six months post-lockdown to comply with the District Plan.

 

25.  We have recently received a Construction Management Plan to commence works at 177 High Street, Hutt Central post lockdown.

26.  We are only responding to complaints if there is a serious environmental issue involved – there have been none to date.

Land Information Memoranda (LIMs) Team

27.  March was our busiest month so far this financial year, as expected, with 114 LIMs completed.

 

28.  We are still receiving applications and producing LIMs in lockdown.

 

29.  Since lockdown was announced on 23 March, 13 LIM applications have been received to date (16/04).

 

30.  Auckland and Christchurch are still producing LIMs, Wellington and Upper Hutt City Councils are not.

 

31.  The LIMs Team has, just prior to the lockdown, completed presentations at two major stakeholder groups – both Professionals and Harcourts to promote LIMs and Plan Change 43.

Environmental Health Team

Alcohol

Compliance Visits/Controlled Purchase Operations (CPO)

32.  After hours compliance visits were carried out during January and February, visiting a total of 18 premises. The level of compliance was generally satisfactory with only minor non compliances.

 

33.  A CPO was undertaken in December, resulting in sales to a minor from three off-licensed premises. These all resulted in suspensions of the license, and the manager’s certificates of those managers who were on duty at the time the sale occurred. The three premises were; Park Avenue Food Market, High Street, Avalon, Bottle-O High Street, Central Hutt, and Taita Four Square, Taine Street, Taita.

34.  Two applications for the renewal of off-licenses have been set down for hearings.

 

•   Park Avenue Foodmarket, High Street Avalon - This application was opposed by the Medical Officer of Health and the licensing inspector. The reason for the opposition is that the premises does not meet the definition of a grocery store, due to its size, layout and range and depth of food items sold.

•   Fusion Bar and Grill, High Street Central Hutt - Opposition was received from the Medical Officer of Health and NZ Police, which is supported by the licensing inspector. The basis for the opposition is that the applicant is not suitable to hold an on-license.

35.  The process by which reports and supporting documents are sent between the Inspectorate, Democratic Services and the District Licensing Committee is now electronic. This is a vast improvement and more sustainable as it greatly reduces the use of paper.

Food 

36.  The EH Team has been making good progress in reducing the back log of food control plan/national programme verifications. Two more staff are now competent to verify Template Food Control Plans. Two other staff have been appointed as food safety officers by the Ministry for Primary Industries.

 

37.  During the lockdown, staff have been trained to do “remote” verifications, which are used where face to face verifications are not necessary.


Bylaws

38.  Work on the Appearance Industries Bylaw is ongoing. Submissions have now closed and Council Officers have completed the first draft of the Code of Practice, which will set minimum standards of hygiene. This is being done in collaboration with Regional Public Health and those persons/agencies that made submissions.

39.  A considerable amount of time and resourcing was spent recently in enforcing Council’s Parks and Gardens Bylaw. This related to a person camping on Council Reserve land, being Lowry Bay Reserve and then subsequently Days Bay. The person was ultimately arrested by police for what is understood to be various offences. His belongings were then seized under the bylaw and are currently in storage.

Noise

40.  There has been collaboration with the Council’s Environmental Policy Team regarding new National Standards for noise and vibration, as set by the Ministry for the Environment. These are to be incorporated into the Lower Hutt City District Plan. This will require some training for officers in understanding the new criteria for assessing compliance.

Litter

41.  The number of illegal rubbish dumpings have decreased overall, however complaints continue to be received at consistent rates. In the first two months of the quarter, monitoring of recycling stations was slightly decreased due to an increased workload of the Environmental Investigations Officer (EIO).

42.  February has seen the highest number of infringements issued, with 41 fines issued and totalling $6100. This month also saw a high number of major infringement offences. Recycling Stations continue to be consistent sites for dumping of rubbish, especially Naenae and Alicetown. Waste Management are often taking one bin from Naenae directly to the tip.  Monitoring of stations areas has not been possible during the lockdown, however the limited information that has been received indicates that there is continuous dumping occurring.

43.  The member of public (plogger) is continuing to do an incredible job monitoring sites around the city.

Covid19 response

44.  During the Level 4 alert, the team has continued to be able to work remotely.

45.  Several communications have been sent out directly to the Environmental Health Team’s main stakeholder database; including licensees and food businesses to provide information.   This has included information about essential services, improvements to processes, new requirements stipulated by the Ministry for Business, Innovative and Enterprise and tips to make it easy to operate. 

46.  Alcohol processing has continued, with alternative methods of working have been required, such as how applicants can advertise public notices while the Hutt News was not operational – now advertised on Council’s website. Facebook boosts are being used to ensure the public are aware of this change. 

47.  Under Level 3 officers rae completing remote inspections of food premises, where they are requested.

48.  The team has fielded a large number of complaints regarding a lack of noise control and smoke nuisance enforcement. This was a result of these services being deemed ‘non-essential’ by MBIE.

Discussion - Regulatory Services

 

Animal Services

49.  More dog owners are walking their dogs due to the great weather during February and March. Most are compliant and keep their dogs on leads. However there has been an increase in the number of aggressive dog reports. These can range from dogs being off leash in public areas and not controlled properly or others not being contained effectively on their own properties and rushing out aggressively.

 

50.  There have also been higher numbers of dogs roaming during lockdown.

 

51.  A Pups Parade and Paddle event was held at the Wainuiomata Pool on the last day of the season and was a great success. 213 people attended with 150 dogs. Proceeds went to the charity HUHA.

 

52.  Work is progressing well to provide the option for dog owners to part-pay their dog registration this year.

 

Trade Waste

53.  Covid19 restrictions have temporarily curtailed the ability of Weltec students to run the litta-trap trials. The Trade Waste officers, at the start of lockdown, checked the litta-trap devices in Jackson Street and removed and stored the larger litter net from Fraser Park. The Jackson Street traps are still in place and with little vegetation and people around, the devices should function without need for intervention. We will review retaining the Seddon Street devices should lockdown continue significantly into autumn and may need to remove them to avoid issues related to leaf fall.

54.  Working on behalf of Wellington Water, the Trade Waste Team have resolved some stubborn outstanding remedial work requests, including a number of substantial long running multi-party water leaks.  More fixes are pending and will be dealt with at the end of Covid19 restrictions.

55.  Council and Wellington Water are developing processes for enforcement and resourcing needs to address private sewer lateral faults. This is being developed to maximise the network capacity for growth. Substantial private lateral repair work is needed in the future to create capacity and reduce sewage overflows.

56.  The core Trade Waste work is fairly limited presently due to movement restrictions and the shutdown of most of our customers. Officers have been learning material supplied by the Waste Water Treatment Plant (WWTP) as some officers may be needed to assist in running the WWTP staff, during these times.

Parking Services

57.  Since lockdown notification, no parking infringements have been issued. There have been a few call outs. Three have been attended as they were essential safety issues. The first was a vehicle involved in a crash which was attended by Police and left at the crash scene. It was partially blocking the driveway of an essential worker who needed to get out. The vehicle was towed. The second was at Taita 4 Square where vehicles were blocking the loading dock for grocery deliveries. Drivers were located and vehicles moved. The third occasion, regarding same location, the 4 Square owner was advised to accept deliveries via the front entrance to his shop. Others were regarding abandoned, or appearing to be abandoned vehicles. These were not considered as essential to be moved nor posing a risk to the public. Those complainants have been advised to notify us post lock down if the vehicles are still there.

 

58.  The call centre has taken approximately 68 parking related phone calls since lockdown. These were enquiries regarding parking rules and charges during lockdown as well as notifications regarding allegedly illegally parked vehicles. These matters were resolved by the contact centre.

 

Discussion – District Plan Division

 

59.  The entire District Plan Team are able to work remotely, and are continuing on the following workstreams.

District Plan Changes

60.  Plan Change 36 Notable Trees and Vegetation Removal - Following Council’s recent decision to make Plan Change 43 operative in part, documents have been filed with the Environment Court advising the Court of this resolution. This matter is now with the Court and we await the decision on the appeal on Plan Change 36.

 

61.  Plan Change 43 Residential and Suburban Mixed Use - Council’s recent decision to make Plan Change 43 operative in part was notified on 9 April 2020. The Environment Court mediation scheduled on the three appeals was cancelled due to the Covid19 lockdown. Council officers and lawyers have contacted the appellants to arrange informal discussions.

 

62.  Plan Change 47 - Rezoning land from General Rural to General Residential and General Recreation in Major Gardens, Kelson - Hearing Commissioners have been appointed to consider Plan Change 47. A hearing is anticipated to be held in June 2020.

 

63.  Plan Change 53 - Rezoning land from General Rural to Rural Residential in Stratton Street, Normandale - Seven submissions and three further submissions were received. Arrangements are currently being made to appoint a hearing panel and schedule a hearing. 

District Plan Review

64.  Work has commenced on scoping the full District Plan Review. This scoping involves collating existing information, evaluating resource consents and complaints data, effectiveness of current District Plan provisions, changes in national and regional policy direction, and identifying issues and options for how each topic is to be reviewed. 

65.  A project plan is currently being prepared for the full District Plan Review.

Legislative Changes and National Policy

66.  In February 2020, the Ministry for the Environment released two documents for consultation:

a.    Proposed amendments to the National Environmental Standards for Air Quality

b.    Proposed National Environmental Standard for the Outdoor Storage of Tyres

67.  Officers have reviewed both proposals and no issues were identified with the air quality proposal. For the Outdoor Tyre Storage proposal, Council officers made a submission focused on implementation aspects of the proposal based on experience with outdoor storage tyre facilities in the city.

Discussion - Sustainability and Resilience Team

Key issues are covered through separate reports to committees this round; including an update on the climate change work and a report on a flare for Silverstream Landfill. 

 

Discussion – City Growth

Business Response – Covid19

68.  The Tourism & Promotions and City Growth Teams are working in partnership with the Hutt Valley Chamber of Commerce and Upper Hutt City Council to provide support to local businesses including the Love Local campaign, networking opportunities and business advice.  An online resource hub has been established along with a business Facebook group (currently 540+ members).  Livestreams and webinars are being hosted four days a week with local experts are providing advice on issues relevant to businesses. Further sector based networking opportunities are being explored and we are encouraging businesses to connect locally for suppliers.

69.  The team is linking in with the Jackson Street Programme, Love Wainuiomata, Seaview Business Association and WellingtonNZ .

70.  Proactive direct contacting of businesses has been expanded, with over 600 businesses being contacted, and issues and concerns are being either directly responded to or passed to appropriate experts.  Summary information is being shared with WellingtonNZ and Ministry for Business, Innovation and Employment (MBIE) for collation of data on issues affecting businesses regionally and nationally.

71.  The #lovelocal campaign, which aims to promote local business to residents, includes essential service maps, locally made products for purchase in supermarkets, businesses that can deliver, business profiles, household based offerings and more.

City Wide and CBD Remission Policy and Funding

72.  A City Wide and a CBD Remissions Policy were adopted from 1 July 2012. The Policy ended on 31 December 2018.  Remissions will be accounted for in the year that they fall due over the coming six years.

73.  As of this financial year – 1 July 2019 to 29 February 2020, fees and rates waived and grants made are as follows:

Fee type remitted 1 July 2019 – 29 February 2020

$ Amount

Rates remissions

$478,964

Economic development grants

$0

Development contributions

$524,443

Reserve contributions

$606,715

Resource consent fees

$302,827

Building consent fees

$612,773

TOTAL

$2,525722

 

 

 

 

 

 

 

 

 

Total Fees Remitted Annually

From 1 July – 30 June

 

FY2012-2013

$159,000

FY2013-2014

$873,000

FY2014-2015

$712,000

FY2015-2016

$548,000

FY2016-2017

$1,137,747

FY2017-2018

$2,763,817

FY2018-2019

$2,782,452

FY2019-2020 YTD

$2,525,722

 

 

 

 

 

 

 

74.  The Urban Growth Strategy 2012 - 2032 was adopted in 2014. Its target is 6,000 new residential dwellings built by 2032 (average 300 pa.) and a population of at least 110,000 by 2032.

75.  Progress to date:

New Residential Dwellings completed (net after demolitions/removals) 1 July 2012 – 30 June 2019 -   1,902

Average per annum                                                                                                                                     271

Number of new dwellings consented (NZ Stats) 1 July 2012 – 30 June 2019                                         2,251

Average per annum                                                                                                                                     321

Value of new dwellings consented (NZ Stats) 1 July 2012 – 30 June 2019                                           $625.2M

Number of new dwellings consented (NZ Stats) 1 July 2019 – 29 Feb 2020                                         436

Value of new dwellings consented (NZ Stats) 1 July 2018 – 29 Feb 2020                                             $131.4M

Population Estimate (NZ Stats) 30 June 2019                                                                                        108,700

Population Projection 2033 (NZ Stats – next update March 2020)                                                             108,100                                           

 

Science and Technology (Te Wā Heke) Funding and Activity

Innovative Young Minds (IYM):

76.  The Innovative Young Minds (IYM) programme is designed to encourage young women to explore science, technology, engineering, mathematics and high-tech manufacturing – fields we call the STEMM sector. The week-long residential programme is open to female Year 11 and Year 12 students and runs during the July school holidays each year.

77.  The programme is a partnership between Rotary Hutt City and Council.

78.  The 2020 IYM programme has been suspended due to Covid19 but an online programme is being investigated to enable continuity of the programme and allow safe participation.

79.  The programme is only open to young women, because females are under-represented in the STEMM sector and we want to change that. Increasing female participation in STEMM will mean greater innovation and economic success for everyone.

The Settlement Start-Ups:

80.  The new business incubation programme, called “The Settlement Start-Ups”, is underway with a cohort with five start-ups ranging from a company that wants to design modular, pre-fab building, to a sustainable activewear company and an engineer who has built an autonomous boat to clean up ocean plastic. The programme is currently on hold due to Covid19. More information on programme is available at https://thesettlement.co.nz/startups.

Hutt Science Programme

81.  Hutt Science is part of the House of Science network which distributes quality science resources into schools with a goal of empowering teachers to deliver meaningful engaging science lessons on a regular basis in primary schools. The programme is delivered by Council’s Hutt Science director and approximately 20 volunteers.  

82.  Fifty five primary and intermediate schools in the Hutt Valley are currently part of the programme (part funding provided by Upper Hutt City Council). The resource centre for the programme is based at Naenae Primary School.

83.  In addition a professional development programme for primary and intermediate school teachers is now well developed along with a mentoring programme for secondary school science scholarship students.

84.  The programme is on hold due to Covid19 but is planned to resume on the reopening of schools.  In the meantime we have been sharing online science resources with local schools for sharing with parents with children in lockdown.

Vocational Education

85.  In support of the Government’s review of vocational education the Ministry of Education and Ministry of Social Development issued tenders for activities that support getting more young people into trades based learning.

86.  The Hutt Valley Chamber of Commerce has led tenders for funding in partnership with Hutt City Council and Upper Hutt City Council for a series of events in the two cities to encourage young people into trades and for a work broker who will work with schools and employers to secure opportunities for young people in trades with local businesses.

87.  Both tenders were successful. Planning for activities is underway but activities themselves are on hold due to Covid19 and will start when conditions allow.

CBD Activity

88.  All construction activity is on hold during Covid19 Alert Level 4. Activity up until then included:

·      Construction of a seven cinema complex and replacement car parking is well underway at Queensgate.

·      177 High Street (ex BNZ Building) is awaiting demolition prior to construction of six two storey terraced multi-unit buildings consisting of 29 units made up of a mixture of live work, dual-key and two-bedroom units in addition to commercial/retail units (High Street Quarter).

·      195 High Street – consent has been granted for constructing two additional storeys on the existing three-storey building. External alterations and redevelopment of the internal space is also involved enabling retail on the ground floor with 38 residential apartments in the four floors above.

·      Hotel – steel framework nearing completion. Next stages are in consenting.

Retail Activity

89.  Retail spending in Hutt City has been significantly negatively impacted by Covid19.

90.  The following information is being collated and provided by Verisk Financial/Marketview.

91.  Into the 3rd week of Level 4 lockdown, with the exception of the food, liquor and pharmacies sector all retail sectors are significantly down on same week last year with a total change in value of spending of -53.1% with most other categories down nearly 100%.

       

Discussion - Urban Design

 

RiverLink

92.  Good project progress is being made despite Covid19. Online meetings and working from home is working well. Specific packages of RiverLink work currently affected include Ecology surveys and geotechnical test drilling.

93.  Greater Wellington Regional Council submitted RiverLink as a regional candidate for consideration by the Crown Infrastructure Partners initiative to bring forward large public works projects to assist jobs and the economy. Of direct interest to the Council is the inclusion of the Pedestrian and Cycling Bridge.

94.  The New Zealand Transport Authority are close to signing up as a full partner to RiverLink. Once in place, RiverLink will accelerate to ensure a joint RiverLink RMA consent application is submitted in early 2021. Subsequent construction timing across RiverLink may vary as parts may be accelerated under various central government incentives. However current expectations are that RiverLink construction will start in 2022, towards Melling completion 2026, with Greater Wellington Regional Council and Hutt City Council’s scope beyond that.

95.  RiverLink is currently testing design options for the way the promenade could work (relationship of CBD to River) and how to best leverage good and diverse mixed use development both sides of the river (long term). Urban Plus Ltd and external urban economists are assisting this work.

96.  HCC’s RiverLink Business Case 2016 is being peer reviewed by the NZIER. Draft findings confirm the methodology and findings to be sound. A full update can be provided when completed at the end of April.

97.  See attached PowerPoint RiverLink Recap presentation (20 slides).

Discussion - Promotions and Events

Team response to Covid19

98.  The team has turned its hand to projects right across the business at a time where the physical events portfolio has been cancelled.  The team are working across various projects including admin of Team Manaakitanga, innovative streets, agile workforce and cost savings projects.

Partnerships

99.  As the face of business changes in New Zealand post Covid19 and the focus shifts to rebuilding the economy it is important to manage the expectations of partnerships and sponsorships.  It would be insensitive to continue with the current approach but instead we advise giving businesses breathing space and recovery time.  It’s a crucial time to put our focus into maintaining relationships and provide support to where we can.

100.     A review of our sponsorship strategy is underway and will include a plan for post-Covid19.

Events Plan Review

101.     A review of the Events Plan is underway and when completed will include new ways of working as a team.  The key area of focus will include ways our team can help community events that celebrate culture, diversity and history thrive while activating our CBD, community centres and partnerships in new and exciting ways

102.     This plan will be developed to align with the Covid19 levels set by the Government.

Events

103.     In April we closed the “In the Hutt” facebook page and instead focussed on assisting the HCC communications team with content compilation to bring the HCC facebook page to life.

 

104.     The team is focussed on exploring a world of virtual events and has created such events as Hutt’s Got Talent, Virtual Easter Egg Hunts and Hide and Seek that started over Easter weekend.

105.     The team used the downtime of Covid19 to create an Events resources/toolkit for community event organisers, so that as we pivot away from running our own events, we are working on ways to support or community to run events. Toolkits are currently being developed for event marketing, waste minimisation, accessibility, sponsorship, the consents process and working with Healthy Families to create resources for smoke free events, alcohol free events, water only events and supporting healthy kai events.

106.     In regard to ANZAC Day, our team is working with the RSA and involved parties with how we best recognise this day, including what a ‘virtual’ event might look like.

Tourism and City Promotion

Remutaka Cycle Trail development

107.     HCC has applied, alongside our Remutaka Cycle Trail partners (neighbouring councils and agencies), to access 50/50 government funding for a trail manager to further develop the trail, grow business and further engage our communities with the potential economic, enviro and social benefits of the trail. It has the potential to ignite returning spend and be a great regional catalyst for related and neighbouring businesses and communities.

Discussion – Strategy and Planning

108.     The entire team are able to work remotely, and all workstreams are continuing.

 

109.     Papers on three bylaws; namely Waste, Bees and Cats are being presented to the Policy, Finance and Strategy Committee on 5 May.

 

110.     John Pritchard has been working closely with Community and City Services staff to assist with ensuring those people who are homeless are being assisted into accommodation.

 

111.     He attended a meeting about Housing First and Covid19. There were around 32 attendees, including health boards around the country, housing first and homelessness providers around the country, ministries, etc.  As part of his summary from a health perspective, Steve Palmer, Medical Officer of Health at Regional Public Health, Hutt Valley DHB, said: '[there is] very little evidence that Covid19 has moved into vulnerable populations yet...[We are] probably not going to have a lot of cases now.'

 

112.     Vogel House – applied for rates remission based on heritage status. John has been working with the Finance Team to assess the applicant’s entitlement and provide advice to Council on this. 

 

 

Homelessness

113.     Following is an update from those contracted by Council to deliver services in the community. The load these operations team are carrying is very high – both working with their clients, as well as providing assistance to other providers:

·      “Common Unity Project (Fairfield) - Tuatahi is paying for our staff to do deliveries of food and other support for them. 

·      Great networking by various groups which is an amazing testimony of the generosity of providers.

·      For TC all our staff are engaging in daily pulse checks with our current clients.

·      The social media platforms that we are currently using are Facebook (Tuatahi Facebook page), Tuatahi website and Instagram

·      Wellington City Mission has been fantastic – our relationship with them has strengthened over this time

·      Levin growers has been amazing – we have had staff drive to Levin to pick up food

·      DHB provision of PPE equipment has been great

·      Our Food Bank has been incredibly busy.  The deliveries by Tuatahi have increased and this is beyond our clientele only.  Tuatahi is currently delivering these food provisions to whomever in the community are in need of this assistance.”

114.     Community Law Wellington and Hutt Valley officially launched their new Te Awa Kairangi housing advice and advocacy legal service on Thursday 2 April.

 

CITY & COMMUNITY SERVICES

 

Libraries

Programmes and events

115.     Hutt City Libraries continued to host a range of community programmes and events in the first part of the year, including our Pasifika team staffing a stand at the 6th Annual Pasifika Choice Family Touch Tournament, at Hutt Park on Saturday 29 February.  We gave away some of our pre-loved pukapuka to attendees and networked with other local organisations such as HVDHB, Te Awakairangi Health, Pacific Health Service, Naku Enei Tamariki and Total Touch Wellington.

116.     We also celebrated a range of Pride Festival events across our libraries throughout late February to early March.

Recruitment

117.     As a result of the Libraries staffing review at the end of 2019, recruitment was undertaken in February with eight Library Assistants (a mix of full- and part-time) appointed at Naenae, Petone and War Memorial Libraries, and one full-time Librarian (Adult Services) appointed at the Naenae Library.

118.     A second tranche of recruitment for a further set of Library Assistants roles, as well as recruitment for the new Community Library Manager (War Memorial Library), have been put on hold due to Covid19 developments.

Covid19 developments

119.     Through late February and early March, pandemic-related planning intensified, with additional cleaning regimes and sanitising materials implemented across all Libraries and Council community facilities.  The Libraries’ Business Continuity Plan was updated, to reflect the Council’s Pandemic Plan.

120.     When the government announced the alert level system at noon on Saturday 21 March, with alert level 2 applying immediately, the decision was made that afternoon to close all Hutt City Libraries and Council community facilities effective from Sunday 22 March onwards.  On Monday 23 March, the government announced alert level 3 would apply immediately, before moving to alert level 4 (full lockdown) on Wednesday 25 March.  During alert levels 2 and 3, Libraries focussed on:

·      Implementing quarantining and cleaning protocols for all circulating library items.

·      Creating ‘quick drop/pick zones’ at the entrance or lobby of our libraries, so people could collect reserves, and drop back returned items, without needing to enter the library premises or interact with other people (including staff).

·      Extending loan periods so items already issued could stay on loan, and waiving all overdues charges and library fees.

·      Scaling up our Home Library Service to enable collection drop-offs to households and aged care facilities across our city, which required quantifying the resourcing and support needed for the service to be rolled out at a whole-of-city scale (staff, vehicles, packing materials), and looking for opportunities to coordinate across Council with dropping off welfare packs and food parcels at the same time. A team continue to work on this, in preparation for returning to alert level 3 in the near future.

121.     When we moved into alert level 4 (full lockdown), focus shifted onto the following priorities:

·      Consolidating our online content (eBooks, eResources, eMagazines and newspapers, online databases eg Ancestry.com) and ensuring these digital collections are easily accessible.

·      Implementing online membership, so residents can be authenticated to access our digital collections without needing to visit the library.

·      Running our Ask A Librarian virtual reference service seven days per week.

·      Continuing to contribute to the nationwide Any Questions online virtual reference services Monday – Friday 1-6pm, including during school holidays.

·      Creating a range of library programmes and activities online (eg online storytimes and book groups), coordinating  these (across Council) and sharing with our communities through Council social media channels.

·      Libraries staff volunteering for EOC and Team Manaakitanga duties.

122.     At the time of writing this report, we were planning for a transition back to alert level 3, involving rigorous processes for contact tracing all visitors (staff and public) to our facilities, and tracking when they visit.

Museums

Programmes

123.     Museums spent February and March locking in exhibitions going through into 2021. The Dowse was invited to be a partner venue for the New Zealand Festival of the Arts as a host for three projects by American musician and artist and wife of the late Lou Reed. We opened her exhibition To The Moon with a VR component that had bookings through until June. However as a result of the Covid19 pandemic the VR component will no longer be available. We also hosted Drones featuring Lou Reed’s guitars and a special performance at the events centre of The Calling featuring Laurie Anderson with invited musicians from around the world. We also opened other projects just prior to the nationwide lockdown.

124.     We have also been working towards an exhibition refresh of the Nuku Tewhatewha display and have been working alongside descendants of Wi Tako, the commissioner of the pataka, members of the wider whanau and representatives of the Beetham family, Te Atiawa and Tainui. This was planned to open on 4 July but will now be pushed back until the end of 2020.

125.     We had one exhibition open at Auckland Art Gallery during this period.

126.     We were just in the process of starting a series of display changeovers at Petone Settlers Museum. These included a collaboration with Petone factory Hills Hats and another with local Filipino communities. These have both been pushed back until later in the year.  

Facilities

 

127.     We have had the final DSA for the Little Theatre which is 30% (below the earthquake prone threshold) and have had quotes back for the remedial strengthening work required to improve the rating to above the threshold. As a result however, we have had to work closely with our community clients who have not had a lot of certainty around facility availability as we negotiated the seismic assessments, the strengthening work required and now the Covid19 situation. We continue to keep them updated and as informed as possible.

128.     The planned Dowse internal works began in early March and will begin again following lockdown.    

Engagement

 

129.     Our Community Arts Advisor has been working with internationally renowned street artists on a mentoring programme with Hutt City youth. This began in early March and has continued as an online project for the youth participants during lockdown.

130.     Our education and other engagement programmes have continued to connect tamariki, rangatahi and adults throughout the local community with workshops and activities at the Dowse, Petone Settlers Museum and in schools. We had programmes for secondary students and adults planned in partnership with Toi Whakaari – New Zealand Drama School. These have been postponed until further notice.    

Covid19 response

131.     Museums have been focussed on moving a lot of our programmes to have an online presence. We have also been working with other divisions to share online activity centrally to assist with opportunities for support, all communities are provided for and to ensure double-ups are avoided:

·      Education are doing a weekly challenge and have been working with local teachers to design programmes to assist teachers and schools when the Alert levels begin decreasing. Activity packs prepared prior to lockdown have been collected by the Welfare team (ECC) for distribution to children in at risk families who may not have access to computers. The education team have also been working with Ministry of Education and other museums and galleries to pool resources and ideas for engagement and support during lockdown.

·      Community Arts has moved all Hubs Workshops to an online delivery through Zoom.

·      Exhibition public programmes have been adapted for social media, online panel discussions and zoom workshops

·      We have also been networking with important stakeholder groups including Friends of the Dowse and the Dowse Foundation and the Aotearoa Art Gallery Directors Network.

Community Hubs

132.     Prior to the Covid19 lockdown, hubs were very busy with increased class visits as well as normal hub and community led programming and activities.

 

133.     Until the lockdown, the year was tracking positively with hub visits only slightly down from forecast and budgets on track, with the exclusion of Ricoh Sports Centre. 

134.     Visitor numbers YTD across our hubs at the time of the lockdown were 923,000, and Walter Nash Centre in particular, had a significant amount of bookings that now have become lost revenue. 

135.     We have anticipated a revenue loss for the four week lockdown period of approximately $77k across the hubs (including Ricoh) –  $52k  of this is directly linked to Walter Nash Centre bookings.

136.     The closure of our hubs has resulted in an increased online presence, with regular content being added.  Wainuiomata Hub has noticed a significant increase in visits to their hub online site.

137.     Walter Nash Centre Earthquake Strengthening will not begin during lockdown – potentially the work will not now be completed until Sept-Dec 2020, approximately six months later than anticipated. This unavoidable delay will further impact on staffing levels.

138.     Overall our staff responded well to the quickly changing environment, putting on a brave face throughout all levels, and remaining motivated to providing manaakitanga to our community.

139.     Health, Safety and Wellbeing of our staff remains a priority.   Fortunately, most are connected to each other now via closed social media groups and also Council’s own Team Manaakitanga group.  The majority of our staff also indicated interest, and some have already started working for other areas across Council where additional support is required.

140.     Wainuiomata Hub partners:

·      Kokiri Marae Health and Social Services were and remain extremely busy, packing and delivering kai and sanitation parcels to hundreds of whanau across the Hutt Valley, Wellington and Porirua regions.

·      Youth Inspire transitioned to a complete online service within a matter of days of the Lockdown. Two of their young people have gained casual contracts through their work experience with Pak n Save to help out during this time.

·      Love Wainuiomata developed corflute signs with the ‘Covid19’ website and friendly key messages about washing hands and keeping distance were put up around the Queen Street and Strand areas. They also published a list of essential services in Wainuiomata that remained online.

141.     Hubs Leadership has taken up a couple of additional roles:

·      Coordinating the Welfare Response Team.  This team answer all local calls made to the national Welfare Line 0800 141 967. The team carry out needs assessments and then feed this information to EOC Welfare who are tasked with meeting these local needs.

·      Supporting MSD Outbound Campaign. This team will be calling people aged 70+ who have been identified by MSD as requiring a welfare check.  Information gathered will then be fed back to MSD and the Welfare Response team (if it meets our criteria).

Community Projects and Relationships

142.     The last month has seen the team spread across a range of mahi as a result of Covid19:

·      Facilitating and connecting emergency food providers in Lower Hutt and working with EOC to meet their needs, organised bulk buying for these providers which also enables them to shop prior to store opening.

·      Welfare Contact Centre and HCC Contact Centre.

·      MSD Outward Bound Campaign – welfare calls to people aged people 70+.

·      Team Manaakitanga (TM) – eg  packing and delivery drivers.

·      EOC support – including Welfare Desk Manager.

·      Developing care packages for Police to distribute to tamariki present at Family Harm incidents.

·      Coordination of Safe City Ambassadors over seven days roster.

·      Increasing Youth Voice on social media re Covid19 messaging.

City Safety

143.     The Mayor spent an evening ‘Walking in the Shoes’ of our City Safety team – CCTV operators, Safe City Ambassadors and Community Patrols, and also spent time at Twilight Basketball at the Walter Nash Centre.

 

144.     Lockdown has put restrictions across our mahi; Community Patrols have been stood down upon direction from National Office and CCTV operators also stood down.  However, Safe City Ambassadors have increased their presence and are working across seven days and feed into EOC operations.

Community Funding

 

145.     Requests were made by some groups we have funded for greater flexibility regarding how they use these funds, given Covid19 and the need to redirect funding to areas of greater need.  These requests have been approved, and will be documented appropriately.

 

146.     Revised strategy will be implemented for 2020/21.  The revisions made are to further improve alignment of our community funding to our vision of ‘Our City and all our people thrive’.

147.     Our funding will contribute towards supporting organisations and initiatives that enable and strengthen our communities and improve their wellbeing, especially where this is needed most.  Wellbeing is when our people are able to lead fulfilling lives with purpose, balance, and meaning to them. Wellbeing includes people’s social, economic, environmental, and cultural wellbeing.

148.     Priority will be given to groups who can demonstrate they work closely with communities and harness volunteer power; have an equity focus – where it’s needed most; and they enable people and communities.

149.     Workshops on these changes and dates of the funding rounds were to be confirmed at the start of April.  However, Covid19 has impacted on this.  Dates still to be confirmed.

Community

150.     Rangatahi, the next Te Awakairangi Youth Development Network event is Youth Voice and will be live streamed given Covid19.

151.     Kai, connecting with and facilitating a cohesive response with emergency food providers has been a focus over the last three weeks and in the foreseeable future.

152.     Staying connected with our partners via Zoom, with a focus on the Covid19 situation and life post Covid-19, moving out of level 4.

153.     Symphony in the Hutt (free community concert 1,000+ at Walter Nash Centre) has been postponed, due to Hutt Valley Sports Awards being postponed.

154.     Epuni Kainga Ora development, completion of stage one now likely to be Nov/Dec (TBC) depending on duration of lockdown.

155.     Youth Council’s immediate focus is on increasing their Covid19 messaging.

 Parks & Recreation

Pools + Fitness

156.     Unsettled weather patterns during summer have resulted in lower attendances at our summer pools than in previous years. This is despite extended hours and season at McKenzie Pool to allow for some displaced use from the Closed Naenae Pool + Fitness.

157.     Huia and Stokes Valley Pools continue to operate at maximum capacity but despite this cannot provide for all of the displaced users from Naenae Pool. Many of our aquatic clubs and businesses previously operating from Naenae Pool have struggled to maintain user numbers and turnover with reduced pool availability and increase travel requirements. With the current closures due to Covid19 some of these may struggle to continue.

158.     Prior to closure of facilities due to Covid19, the redeveloped Huia Pool continued to go from strength to strength with overall patronage and revenue surpassing targets. Huia Fitness Suite continues to operate slightly behind predicted growth however was forecast to turn an operational profit this year prior to lockdown of $230k as compared to the budgeted figure of $290k.  At the end of February operational profit for the Huia Fitness Suite was $148k year to date.

159.     Swim City Learn to Swim surpassed 3,000 registrations in term 2 at Huia Pool, the highest levels ever achieved.  Unfortunately the term was cut short due to lockdown, with term 2 also unlikely to proceed.

 

 

Recreation

160.     Over 15,000 attendances across our recreation programmes and events activities during January and February with highlights being our Community Play Days and Bike Festival week.

161.     With the Kiwisport Schools Fundamental Movement Skills Project finishing in December this is the first time in eight years that we have not delivered this programme into our schools, reducing programme attendances by 35,000 in term 1.

Parks and Reserves (noting all of these projects are currently paused)

162.     Work has commenced on an upgrade of the Purser Grove Playground.

163.     Barton Grove reserve upgrade is nearing completion.

164.     Contract for upgrade of Naenae Park turf has been completed.

165.     Planning for Manor Park shared pathway had recommenced following completion of WRC drainage review.

166.     Proposal to upgrade Williams Park tennis courts in partnership with Wellesley College is currently awaiting decision following community consultation.

167.     The Sports Ground maintenance contract is awaiting approval to be progressed to tender.

168.     Biodiversity private landowner fund was set for public launch and first applications in May however is now on hold due to Covid19.

Covid19 Lockdown impact on Parks and Recreation

169.     The onset of Coronavirus and the quick move towards lock-down over the past month has had a considerable and marked effect on our part of our business. At this stage we are predicting a $600k unfavourable variance to the end of the current four week lock-down period, increasing to $1M if closures extend into June.

170.     All facilities and the majority of services have been closed in line with information and guidance provided by Government, MoH and Council. Staff are working from home where possible.

171.     Contractor requirements have been reduced to minimum requirements achievable under essential worker guidelines.

172.     Staff are delivering a range of on-line content to support customers, residents and stakeholders during this period.

173.     Managers are involved in relevant on-line regional and national forums exploring recovery options post lock-down.

174.     We are assessing requests for rent and user charge relief from various customers and stakeholders as well as requests for guaranteed work and financial support from our contractors.

175.     Staff where possible are supporting emergency response efforts through Team Manaakitanga.

Transport

176.     Damon Simmons returned to Council as the Traffic Asset Manager, commencing full time on 2 March 2020.

 

177.     Head of Transport, John Gloag, was away on Annual and Sick Leave through most of February, 2020.

178.     Anup Dahal has been appointed to the Corridor Access Engineer role to replace Gwyn Slatter who retires at the end of April.  Anup’s current role as Engineering Assistant has not yet been backfilled.

179.     Most of the remaining chipsealing and asphalt resurfacing programmes plus the high friction surfacing on the Wainuiomata Hill are unlikely to be completed after Alert Level 4 (AL4) has been lifted due to  their dependency on fine weather. These sites equate to around $1m of work and will be deferred until the 2020/21 season.   Some re-work will be required on the four sites that were reinstated under urgency for the AL4 period and this may amount to $200k -$300k.

180.     The 2019/20 Bridge Maintenance contract was out for tender at the time of the AL4 announcement and as a result the tender was put on hold until further notice. With an approximate value of $520,000, this contract will be re-tendered and the work will be deferred until as early as possible in 2020/21.

181.     There are a number of Traffic Asset capital projects that will now be carried over to 2020/21 because physical works have been impacted by Covid19.

182.     The Cross Valley Connections draft Programme Business Case has been reviewed and is about to be assessed by an NZTA Senior Investment Advisor for further enhancement before being presented to Council for consideration. Note, the timing of this activity has been impacted by the Covid19 lockdown.

183.     The Transport Activity Management Plan, which supports our application for funding from NZTA for Maintenance, Operations and Renewals, Low Cost Low Risk and Safety activities in the 2021–24 triennium is being reviewed, updated and enhanced. This subsidy funding amounts to 51% of approximately $50m over the three year period.

184.     The Transport division has been working successfully from home via remote access since the beginning of the Covid19 lockdown.

 

Cycleways 

185.     The Wainuiomata Hill Shared Path is operating well.

186.     The Eastern Bays Shared Path in the consenting phase and working towards a Consent Hearing that will be delayed because of the Covid19 lockdown.

187.     The Beltway has been tendered but the priority of this project will be confirmed with Council before the contract is awarded.

Innovating Streets Projects

188.     Following discussions last week, including with the Hutt Cycle Network (HCN), the Deputy Mayor and Mayor, we have compiled the following list of projects for which we propose to seek funding from the NZTA through their Innovating Streets Programme.

189.     There are two application rounds. The proposals included in each round reflect discussions officers have had with NZTA in relation to what they are looking for, what is likely to get funding and what is achievable under our current (and expected future) working environment. In particular, we have been advised that putting all, or poorly prepared, proposals into the first round could reflect badly on all of our funding applications. The projects to be proposed in Round 1 generally received positive feedback in our discussions with NZTA.

      Round 1 (Submit by May 8)

i.        Trial of on street cycleway on Knights Road, connecting Waterloo Station to the CBD;

ii.       Tactical Urbanism – Trial of pedestrian friendly initiative on Jackson Street (linked to Petone Master Plan); and

iii.      Pilot key active mode connection between Naenae/ Taita/ Pomare to the future Beltway shared path.

Round 2 (Submit by July 3)

iv.      Investigation and trial an on street cycleway on The Esplanade;

v.      Trial cycle friendly changes on Melling Road to connect the Rivertrail to High Street; and

vi.     Tactical Urbanism – trial changes in Bunny Street (including making Bunny Street one way west to east, cycle path connecting to Knights Road, pedestrian friendly space. Linked to RiverLink).

190.   Lowered speed limits in the Lower Hutt and Petone CBDs are expected to be trialled in conjunction with some of these projects – however that will be outside of the Innovative Streets Programme.

 

Infrastructure Maintenance Contracts

191.     For March all maintenance contracts were up to date.  With the lockdown there are essential services still happening, these being street and amenity cleaning, including litter bin servicing which is quite high (suspect some household refuse is being deposited). 

192.     Regulatory road signage such as Stop, Give Ways, speed signs etc are being maintained.

193.     Street lighting is being monitored for outages by night inspections.  Safety concerns are being addressed, these being where a number of lights may be out and residents are concerned for their own and property well being.

194.     Only emergency or anything involving safety in respect to street and footpath maintenance such as slips, flooding, holes in road etc. is being carried out.

195.     Refuse and Recycling collection considered essential and kerbside collections are carrying on.  Unfortunately mixed recycling cannot be taken by the  local processing plant which is only taking large bundled product. Recycling Stations are closed. Fortunately Waste Management was able to source plant in Auckland that would take mixed glass.  Publicity and communications are to separate glass only in your recycling kerbside crate and it will be recycled.  However the glass collection has to date met with a poor response, initially only around 10% response.  In the last week of March this had risen to 20%. 

196.     On the weekend of 28-29 March there was a medium rain event which saw Block Road go close to being closed because of high river levels. There were a number of slips, especially Wainuiomata Coast Rd that received up to 100mm rain around the Rimutuka catchment area.  Slips also attended to were in the Western Hills and smaller ones in the Eastern Bays. There was a lot of localised flooding and both Fulton Hogan and Intergroup worked most of the weekend.  

197.     There has been a small amount of illegal dumping on Road Reserves, which is being cleared as and when it occurs.

198.     There has been a spike in graffiti and as this is not classified as an essential service, the contractor will be very busy playing catch-up when the lockdown ends. Other areas that are not classed as essential and will also be working at full capacity to bring back to specification are vegetation control, street and footpath maintenance, all mowing maintenance, street signage damage and vandalism, road marking maintenance, all garden and reserve maintenance.

Landfill Operations Update

199.     Silverstream Landfill continues to operate under the Level 3 lockdown for account holders only.

 

200.     The Recycle and Domestic Waste areas remain closed during Level 3 and we are looking at ways we might be able to re-open this under Level 2 in a safe manner. 

201.     Volumes of commercial waste have notably declined which was anticipated with the Level 4 shutdown.

202.     Capex works continue to be carried out during the Level 4 shutdown and are progressing well and are on programme.

203.     We had meetings with LMS Energy, the new owners of the gas plant, in mid April.  It is their intention to upgrade the plant and engines and install electronic monitoring systems, which will help manage and balance the gas field with real time data, which will ultimately optimise and improve removal of the gas from the field.

Appendices

No.

Title

Page

1

Appendix 1 - CEC - Environmental Consent Data as at 31 March 2020

49

2

Appendix 2 - CEC - Regulatory Services Data as at 31 March 2020

71

3

Appendix 3 - CEC - Riverlink Project Recap - 31 March 2020

73

 

 

 

Author: Mary Hewett

Executive Assistant, City and Community Services

 

 

 

Author: Jekkie Suwanposee

Executive Assistant Environmental Consents

 

 

 

Reviewed By: Andrea Blackshaw

Acting General Manager City and Community Services

 

 

 

Approved By: Helen Oram

Acting General Manager, City Transformation

 


Attachment 1

Appendix 1 - CEC - Environmental Consent Data as at 31 March 2020

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Attachment 2

Appendix 2 - CEC - Regulatory Services Data as at 31 March 2020

 


 


Attachment 3

Appendix 3 - CEC - Riverlink Project Recap - 31 March 2020

 

 


                                                                                      93                                                            06 May 2020

Community and Environment Committee

14 April 2020

 

 

 

File: (20/360)

 

 

 

 

Report no: CEC2020/3/37

 

Community and Environment Committee Work Programme

 

 

 

 

 

Recommendation

That the work programme be noted and received.

 

 

Appendices

No.

Title

Page

1

Appendix 1 - Community and Environment Committee Work Programme

94

 

 

 

 

Author: Debbie Hunter

Acting Committee Advisor

 

 

 

Approved By: Kathryn Stannard

Head of Democratic Services

 

 

 

 

 

 

 

 


Attachment 1

Appendix 1 - Community and Environment Committee Work Programme

 

Community and Environment Committee – Work Programme – May 2020

 

 

Description

Author

Cycle 4

8 July 2020

Cycle 5

9 September 2020

Cycle 6

19 November 2020

Pending

Work Programme

Committee Advisor

x

x

x

 

GMs’ Report

H Oram/

A Blackshaw

x

x

x

 

Programme Business Case for CV connection

J Gloag

x

 

 

 

Final Naenae Spatial Plan

P Maaki

 

x

 

 

Fraser Park Sportsville Update 

A Blackshaw

x

 

 

 

Update on Climate Change Work

J Scherzer

x

x

x

x

Flare at Silverstream Landfill

J Scherzer/D Dews

x