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COUNCIL
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Membership:
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13
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Meeting Cycle:
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Council meets on a six weekly basis
(Extraordinary Meetings can be called following a resolution of Council; or
on the requisition of the Chair or one third of the total membership of
Council)
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POWER TO
(BEING A POWER THAT IS NOT CAPABLE OF BEING DELEGATED)1:
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Make
a rate.
• Make bylaws.
• Borrow
money other than in accordance with the Long Term Plan (LTP).
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Purchase
or dispose of assets other than in accordance with the LTP.
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Purchase
or dispose of Council land and property other than in accordance with the LTP.
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Adopt
the LTP, Annual Plan and Annual Report.
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Adopt
policies required to be adopted and consulted on under the Local Government Act
2002 in association with the LTP or developed for the purpose of the Local
Governance Statement.
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Appoint
the Chief Executive.
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Exercise
any powers and duties conferred or imposed on the local authority by the Local
Government Act 1974, the Public Works Act 1981, or the Resource Management Act
1991, that are unable to be delegated.
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Undertake
all other actions which are by law not
capable of being delegated.
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The
power to adopt a Remuneration and Employment
Policy for Council employees.
DECIDE ON:
Policy issues
• Adoption
of all policy required by legislation.
• Adoption
of strategies, and policies with a city-wide or strategic focus.
District Plan
• Approval to call for submissions on
any Proposed District Plan, Plan Changes and Variations.
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Prior to public notification,
approval of recommendations of District Plan Hearings Subcommittees on any
Proposed Plan, Plan Changes (including private Plan Changes) and Variations, on
the recommendation of the Regulatory Committee.
1
Work required prior to the making
of any of these decisions may be delegated.
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The withdrawal of Plan Changes
in accordance with clause 8D, Part 1, Schedule 1 of the Resource
Management Act 1991.
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Approval, to make
operative, District Plan and Plan Changes (in accordance with clause 17, Part 1,
Schedule 1 of the Resource Management Act 1991).
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Acceptance,
adoption or rejection of private Plan Changes.
Representation, electoral
and governance matters
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The
method of voting for the Triennial elections.
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Representation reviews.
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Council’s
Code of Conduct for elected members
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Local
Governance Statement.
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Elected
Members’ Remuneration.
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The
outcome of any extraordinary vacancies on Council.
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Any
other matters for which a local authority decision
is required under the Local Electoral Act 2001.
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Appointment and discharge of members of
committees when not appointed by the Mayor.
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All matters identified in these Terms of
Reference as delegated to Council Committees (or otherwise delegated by the
Council) and oversee those delegations.
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Council‘s
delegations to officers and community boards.
Delegations and employment
of the Chief Executive
Review and
negotiation of the contract, performance agreement and remuneration of the
Chief Executive.
Meetings and committees
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Standing
Orders for Council and its committees.
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Council’s
annual meeting schedule.
Long Term and Annual Plans
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The
adoption of the budgetary parameters for the LTP and Annual Plans.
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Determination
of rating levels and policies required as part of the LTP.
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Adoption
of Consultation Documents, proposed and final LTPs and proposed and final
Annual Plans.
Council Controlled
Organisations
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The
establishment and disposal of any Council Controlled Organisation or Council
Controlled Trading Organisation.
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Approval
of annual Statements of Corporate Intent for Council Controlled Organisations
and Council Controlled Trading Organisations.
Community Engagement and
Advocacy
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Receive reports from the Council’s
Advisory Groups.
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Monitor engagement with the city’s
communities.
Operational Matters
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National
Emergency Management Agency matters requiring Council’s input.
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Road
closing and road stopping matters.
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Approval
of overseas travel for elected members.
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All
other matters for which final authority is not
delegated.
Appoint:
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The
non-elected members of the Standing Committees, including extraordinary
vacancies of non- elected representatives.
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The
Directors of Council Controlled Organisations and Council Controlled Trading Organisations.
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Council’s
nominee on any Trust.
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Council
representatives on any outside organisations (where applicable and time
permits, recommendations for the appointment may be sought from the
appropriate Standing Committee and/or outside organisations).
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The
Chief Executive of Hutt City Council.
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Council’s Electoral Officer, Principal
Rural Fire Officer and any other appointments required by statute.
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The recipients of the annual Civic Honours
awards.
Ordinary
meeting to be held in the Council Chambers, 2nd Floor, 30 Laings Road, Lower
Hutt on
Wednesday
18 March 2020 commencing at the conclusion of the Long Term Plan/Annual Plan Subcommittee
meeting.
ORDER
PAPER
Public Business
1. APOLOGIES
Deputy
Mayor Lewis and Cr Shaw
2. PUBLIC
COMMENT
Generally up to
30 minutes is set aside for public comment (three minutes per speaker on items appearing on the agenda). Speakers may be
asked questions on the matters they raise.
3. CONFLICT
OF INTEREST DECLARATIONS
Members
are reminded of the need to be vigilant to stand aside from decision making
when a conflict arises between their role as a member and any private or other
external interest they might have.
4. RECOMMENDATIONS TO COUNCIL FROM THE LONG TERM
PLAN/ANNUAL PLAN SUBCOMMITTEE MEETING HELD ON 18 MARCH 2020
(20/199)
Mayor’s
Recommendation:
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“That Council adopts the
Proposed Annual Plan 2020-2021 and Amended Long Term Plan 2018-2028,
including recommendations made on the following reports, and any amendments
or additional items agreed at the Long Term Plan/Annual Plan Subcommittee
meeting held on 18 March 2020:
(i) Draft Annual Plan 2020-2021 and Long Term Plan 2018-2028
Amendment; and
(ii) Recommendation from the Community and Environment Committee
– Cycleway Projects Updates and Budgets.”
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5. Appointments to External Committees,
Organisations and Advisory Groups (20/205)
Report
No. HCC2020/2/32 by the Committee Advisor 9
Mayor’s Recommendation:
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“That the recommendations contained
within the report be endorsed.”
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6. QUESTIONS
With reference to
section 32 of Standing Orders, before putting a question a member shall
endeavour to obtain the information. Questions shall be concise and in writing
and handed to the Chair prior to the commencement of the meeting.
7. CLOSING
FORMALITIES - Karakia
WHAKAMUTUNGA
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Whakataka te
hau ki te uru
Whakataka te
hau ki te tonga
Kia
mākinakina ki uta
Kia
mātaratara ki tai
E hī ake
ana te atakura
He tio, he
huka, he hau hū
Tīhei
mauri ora.
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Cease the
winds from the west
Cease the winds from the south
Let the breeze blow over the land
Let the breeze blow over the ocean
Let the red-tipped dawn come with a sharpened air.
A touch of frost, a promise of a glorious day.
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Donna Male
COMMITTEE ADVISOR
Hutt City Council
28 February 2020
File:
(20/205)
Report no:
HCC2020/2/32
Appointments to
External Committees, Organisations and Advisory Groups
Purpose
of Report
1. Council is asked
to alter part of the resolution made at its meeting held on 10 December 2019 in
relation to its appointments to the Wellington Regional Waste Minimisation and
Management Committee (WRWMMJC).
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Recommendation
That Council:
(i) notes and
receives the report;
(ii) notes at its meeting
held on 10 December 2019 it made appointments to the Waste Minimisation and
Management Committee (WRWMMJC);
(iii) agrees to alter its
resolution relating to part (iv)(c) of Minute No. C191(2)07(3) attached as
Appendix 1 to the report to read as follows:
(a) Waste Minimisation and
Management Committee: Cr S Edwards and alternate Cr A Mitchell;
(iv) notes the reason for the
alteration of the resolution is at the request of the Councillors directly
affected;
(v) notes that WRWMMJC at its
meeting held on 9 December 2019 elected Cr Edwards as Deputy Chair; and
(vi) agrees to appoint to the Waste
Forum Wellington Region: Cr S Edwards and Cr A Mitchell.
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Background
2. Appointments to
external committees, organisations and advisory groups were considered at
Council meetings held on 4 November 2019 and 10 December 2019. The appointments
made to WRWMMJC are required to be altered back to the decision originally made
at the meeting held on 4 November 2019.
3. The Waste Forum
Wellington Region (the Forum) is a group established for over 35 years and it
used as an opportunity to share knowledge and information on waste.
4. The Forum is made
up of at least one elected member and one officer from each Wellington region
Council, together with waste consultants and waste companies. Relationships
built through the Forum enabled the Regional Waste Minimisation and Management
Plan to be established.
5. Crs Edwards and
Mitchell have been invited to previous meetings of the Forum, due to their
appointment to the WRWMMJC. Cr Mitchell was made Chair of the Forum at a recent
meeting. Their appointment to the Forum is required to be formalised by
resolution of Council.
Legal
Considerations
6. There are no legal
considerations directly arising from this report. Council are required to
formalise appointments to external committees, organisations and advisory
groups by resolution. Revocation and alteration of decisions is covered under
Standing Orders.
Financial
Considerations
7. There are no
financial considerations directly arising from this report.
Appendices
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No.
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Title
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Page
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1⇩
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Appendix 1 Hutt City Council Meeting 10 December 2019
Minute No C 191(2)07(3)
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11
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Author: Donna Male
Committee Advisor
Approved By: Kathryn Stannard
Head of Democratic Services
