1                                          19 February 2020

HUTT CITY COUNCIL

 

Wainuiomata Community Board

 

Minutes of a meeting held in the Wainuiomata Library, Queen Street, Wainuiomata on

 Wednesday 19 February 2020 commencing at 7.00pm

 

                 

PRESENT:

Mr G Tupou (Chair)

Ms D McKinley (Deputy Chair)

 

Mr T Stallworth

Mr G Sue

 

Ms S Tuala-Le’afa

Mrs J Winterburn

 

Cr K Brown

 

 

APOLOGIES:                  There were no apologies.

 

IN ATTENDANCE:       Mayor C Barry

Mrs J Miller, Chief Executive

Ms H Oram, Acting General Manager, City Transformation

Mr G Stuart, Head of Regulatory Services and Emergency Management

                                          Ms K Stannard, Head of Democratic Services

Mr G Sewell, Principal Policy Advisor

                                          Mr S Cager, Senior Project Engineer

                                          Mr D Simmons, Traffic Asset Manager

                                          Ms T Malki, Traffic Engineer

                                          Mr D Burt, Senior Advisor Sustainability and Resilience

                                          Ms H Buchan, Manager Healthy Families

                                          Mr J Lamb, City Promotion Manager

                                          Mrs T Lealofi, Committee Advisor

 

 

PUBLIC BUSINESS

 

 

1.       APOLOGIES 

There were no apologies.

 

Precedence of Business

 

Resolved: (Mr Tupou/Mr Sue)                                            Minute No. WCB 20201

“In accordance with Standing Order 10.4, precedence be accorded to item 15.”

The item is recorded in the order in which it was set out on the agenda.

2.       PUBLIC COMMENT

Speaking under public comment, Mr M Shierlaw expressed concern about the proposed increase in rates that the Wainuiomata residents would be dealing with in the future.

 

Speaking under public comment, Mr K Laban expressed concern with the increase in homelessness that was slowly increasing in the community.

 

Speaking under public comment, Ms L Olsen spoke about the piece of land in Wood Street.  She believed consultation should be in place with the right people who own the land which was the people from Taranaki.

 

Speaking under public comment, Christine had proposed for a name to be put forward for the second stage of Parkway Rise.

 

Speaking under public comment, Ms S Moffat spoke about the issues with the Wainuiomata Cleanfill. She asked Council for regular updates on the situation.

 

Speaking under public comment, Ms C Talks expressed concern with the adverstisement boards/signs on the Wainuiomata Hill.

 

The Chair acknowledged the complaint had been dealt with by the appropirate officer.

 

Mayor Barry noted that there were clear rules set for Advertisment Board/Signs.

 

Speaking under public comment, Mr S Bason raised a question if there was going to be public consultation on the transitional housing in Wood Street.

 

Mr Sue undertook to assist the residents in Wood Street to write a formal letter to Kai Oranga regarding proposed housing and to also set up a Facebook page for notifications and updates for the community residents.

 

Speaking under public comment, Mr A Myhill made a suggestion on upgrading the pathway behind the cricket field.

 

Speaking under public comment, Ms K Godinet-Samuelu, representative for Kokiri Marae and Ms E King, represenative for Love Wainuiomata thanked the community for the koha received in support to the Christmas in the Nui event.  Ms King also thanked the community for their support in making the event a success.

 

Speaking under public comment, Ms L Scott expressed concern with the lack of action in regard to the Dog Park. He proposed that a letter be sent to Council to establish the Dog Park in a timely manner.

 

Speaking under public comment, Rev A Su’a thanked the Council for the funds received to help support the Healthy Eating programme.  RevA Su’a rasied a question on how can the Pasifika community receive update information or what other communication methods can be used as not everyone is on social media.

 

Speaking under public comment, Ms J Sylvester expressed concern with the proposed increase in rates that the Wainuiomata residents would be dealing with in the future.

 

Speaking under public comment, Ms J Water elaborated on the payments in connection to the rubbish collection in Moores Valley.

 

Speaking under public comment, Ms T Puketapu requested to withdraw her grandmother’s name, Jean Puketapu from the street name submission for 80 Parkway Street Name.

 

3.

UPDATE from the Chief Executive, Hutt City Council (20/98)

The Chief Executive outlined her work programme review over the past seven months. She summarised her findings that changes were required to the capacity and capability functions of Council and more transparency throughout the whole organisation was required.

The Chief Executive added that Council needed to shift the power to communities, with Council working alongside, rather than directing, and that a new Maori leadership position would assist with making sure there was a Maori lens with every action Council took.  She added the recently advertised leadership positions should be filled by mid-March.

4.       Presentations

a)                   )

Draft Annual Plan 2020/21 and Long Term Plan Amendment (20/96)

The Chief Executive summarised the presentation.  She stressed that there were not enough funds to do every project, that a balancing act was required and that public feedback was vital.  She added that with respect to water, significant investment was required in both capital and operational expenditure, as the aging network needed to be replaced.

The Chief Executive advised that in order to clear the debt and pay for all necessary expenditure in one go, a rates rise of at least 18% would be required, which was unacceptable.  She added that the rates differential between commercial and residential properties was unbalanced and required review.

 

The meeting adjourned at 9.05pm and reconvened at 9.16pm.

b)

Presentation by Local Councillor from Greater Wellington Regional Council (20/111)

Cr Josh van Lier from Greater Wellington Regional Council was an apology for the meeting.

c)

Update: Council's Museums Division (19/1337)

The Chair requested that the item be deferred to the next meeting of the Board.

d)

Walking and Cycling in Wainuiomata (20/33)

The Manager Healthy Families elaborated on walking and cycling in Wainuiomata.

5.       CONFLICT OF INTEREST DECLARATIONS  

          Ms Tuala-Le’afa and Ms McKinley declared conflicts of interest in relation to item 9, Proposed New Street Names – Subdivision of 82-106 Moohan  Street, Wainuiomata and took no part in discussion or voting on the matter.

6.       Minutes

Resolved(Mr Tupou/Mr Sue)                                           Minute No. WCB 20202

“That the minutes of the meeting of the Wainuiomata Community Board held on Wednesday,
20 November 2019, be confirmed as a true and correct record.”

 

7.       Report referred for Board input before being considered by committee of Council

 

a)

Unlicensed Public Use of Council Land - Encroachments (20/47)

Memorandum dated 29 January 2020 by the Principal Policy Advisor

The Principal Policy Advisor elaborated on the memorandum. He explained the additional information recently sent by email included the 2008 review and further photographs.  He added that the intention of the report was to ensure a level playing field with regard to enroachments throughout the city.

 

 

 

A member asked officers to provide information specifically for Wainuiomata regarding enchroachment licences.

 

 

 

Resolved: (Mr Tupou/Mr Sue)                                  Minute No. WCB 20203

“That the Board:

(i)    considers the attached draft report attached as Appendix 1 to the report “Unlicensed Public Use of Council Land – Encroachments”; and

(ii)   provides comments and feedback that will be forwarded to Council’s Policy, Finance and Strategy Committee meeting to be held on 3 March 2020.”

 

8.

Committee Advisor's Report (20/32)

Report No. WCB2020/2/16 by the Committee Advisor.

 

Resolved: (Mr Tupou/Mr Sue)                                            Minute No. WCB 20204

“That Board notes and receives the report.”

 

9.

Proposed New Street Names - Subdivision of 82-106 Moohan Street, Wainuiomata (19/1296)

Report No. WCB2020/2/17 by the Traffic Engineer

 

Ms Tuala-Le’afa and Ms Mc Kinley declared conflicts of interest and took no part in discussion or voting on the matter.

The Traffic Engineer elaborated on the report.

 

ReSOLVED: (Mr Tupou/Mr Sue)                                            Minute No. WCB 20205

“That the Board:

(i)    approves a new Street name for new Public Road 1 (shown in Appendix 1 to the report), as Orongoronga Terrace;

(ii)   approves a new street name for new Public Road 2 (shown in Appendix 1 to the report), as Pukeatua Place; and

(iii)  approves a new street name for new Private Road 3 (shown in Appendix 1 to the report), as Remutaka Grove.”

These recommendations are made so the development may proceed to completion as a variety of utility connections and other administrative bodies require individual street addresses in order for the necessary connections to be provided.

 

10.

Proposed New Street Names: Subdivision of 80 Parkway, Wainuiomata (19/1086)

Report No. WCB2020/2/18 by the Traffic Engineer

 

The Traffic Engineer elaborated on the report.

 

Recommended: (Mr Tupou/Mr Sue)                          Minute No. WCB 20206

“That the Board:

(i)    approves a new street name for the new Public Road 1 attached as Appendix 1 to the report as Grovedale Square; and

(ii)   approves a new Street name for the new Private Road 2 attached as Appendix 1 to the report as Fawcett Way.”

These recommendations are made so the development may proceed to completion as a variety of utility connections and other administrative bodies require individual street addresses in order for the necessary connections to be provided.

 

11.

Schedule of Meetings for 2020 (20/41)

Report No. WCB2020/2/12 by the Committee Advisor

 

Resolved: (Mr Tupou/Mr Sue)                                                 Minute No. WCB 20207

“That the Board:

(i)    approves the meeting dates for 2020 in respect of its own meetings, attached as Appendix 2 to the report;

(ii)   notes that the Chair will set the dates for informal get-togethers of the Board as the need arises; and

(iii)  delegates authority to the Chief Executive in consultation with the Board Chair to alter the date, time or venue of a meeting, or cancel a meeting, should circumstances require this.”

 

12.

Community Engagement Fund 2019-2020 (20/3)

Memorandum dated 6 January 2020 by the Community Advisor - Funding and Community Contracts

 

Resolved: (Mr Tupou/Mr Sue)                                            Minute No. WCB 20208

“That the Board:

(i)    notes that the Community Engagement Fund closed on 14 November 2019 and two applications had been received;

(ii)   agrees retrospectively that the applications were considered according to the merits of the application criteria and priorities of the fund;

(iii)  agrees retrospectively to Church of Nazarene – Wainuiomata granted $700 towards purchase of fruit and vegetables and rubbish bags for the Xmas Nui Parade held on 30 November 2019;

(iv)  agrees retrospectively to Love Wainuiomata being granted $1,650 towards equipment hire and purchase of consumables for the Xmas Nui Parade held on 30 November 2019;

(v)   agrees that $6,257.00 is available for a second round in 2020, with decisions to be made at their June 2020 meeting; and

(vi)  requests the recipients of the Wainuiomata Community Engagement fund be invited to attend a Community Board meeting in 2020 to introduce themselves, particularly to the newly elected members.”

 

13.

UPDATE ON PLANNED COMMUNITY ENGAGEMENT WORK REGARDING CLIMATE CHANGE (20/73)

Report No. WCB2020/2/19 by the Senior Advisor, Sustainability and Resilience

 

The Senior Advisor Sustainability and Resilience elaborated on the report. He advised the best practice involved engaging with communities at the onset of investigations to obtain more robust solutions.

 

Resolved: (Mr Tupou/Mr Sue)                                            Minute No. WCB 20209

“That the Board receives and notes the contents of the report.”

 

14.

Waiu Street Fenced Dog Park Update (20/71)

Memorandum dated 31 January 2020 by the Head of Regulatory Services and Emergency Management

 

The Head of Regulatory Services and Emergency Management elaborated on the memorandum.

 

Resolved: (Mr Tupou/Mr Sue)                                            Minute No. WCB 20210

“That the information is received.”

 

15.

Chairperson's Report (20/136)

Report No. WCB2020/2/26 by the Committee Advisor

 

Resolved: (Mr Tupou/Mr Sue)                                            Minute No. WCB 20211

“That the Board:

 

(i)         notes and receives the report; and

 

(ii)        agrees that the following portfolios be given to the following members:

 

            Gabriel Tupou (Chair), Resilience (lead), Arts and Culture (lead), Environment             (associate);

            Dawn McKinley (Deputy Chair), Infrastructure (lead), Environment (lead) and Rural             Residents Association Liaison;

            Terry Stallworth, Sports and Recreation (lead) and Youth (associate);

            Sisi Tuala ‘Leafa, Youth (lead), Sports and Recreation (associate), Schools (associate) and

            Housing Liaison;

            Jodie Winterburn, Health and Wellbeing (lead), Senior Citizens (lead) and Urban             development (associate); and

            Gary Sue, Urban Development (lead) and Environment (associate).”

 

16.     QUESTIONS   

          There were no questions.

 

There being no further business the Chair declared the meeting closed at 10.47 pm.

 

 

 

 

 

G Tupou

CHAIR

 

CONFIRMED as a true and correct record

Dated this 24 June 2020