community boards – functions and delegations

This document records the delegation of Council functions, responsibilities, duties, and powers to Community Boards.

The Community Boards have been established under section 49 of the Local Government Act 2002 to represent, and act as an advocate for, the interests of their community.

The delegations are expressed in general terms. The delegations shall be exercised with proper regard for the Council’s strategic direction, policies, plans, Standing Orders and its interpretation of its statutory obligations. The delegations are to be read together with the following propositions.

These delegations are based on the following principles:

· Issues relevant to a specific community should be decided as closely as possible to that community. Where an issue has city-wide implications, ie any effects of the decision cross a ward or community boundary or have consequences for the city as a whole, the matter will be decided by Council after seeking a recommendation from the relevant Community Board or (any ambiguity around the interpretation of “city-wide” will be determined by the Mayor and Chief Executive in consultation with the relevant Chair);

· Efficient decision-making should be paramount;

· Conflicts of interest should be avoided and risks minimised;

· To ensure processes are free from bias and pre-determination Community Boards should not adjudicate on issues on which they have advocated or wish to advocate to Council;

· Community Boards should proactively and constructively engage with residents on local matters that affect the community they represent and raise with Council issues raised with them by their community and advocate on behalf of their community.

These delegations:

(a) do not delegate any function, duty or power which a statute (for example section 53(3) and clause 32(1) of Schedule 7 of the Local Government Act 2002) prohibits from being delegated;

(b) are subject to and do not affect any delegation which the Council has already made or subsequently makes to any other committee, Council officer or other member of staff;

(d) are subject to any notice issued by the Council, from time to time, to a Community Board that a particular issue must be referred to Council for decision;

(e) reflect that decisions with significant financial implications should be made by Council (or a committee with delegated authority);

(f) promote centralisation of those functions where the appropriate expertise must be ensured; and

(g) reflect that all statutory and legal requirements must be met.

DELEGATIONS

Decide:

· Naming new roads and alterations to street names (in the Community Board’s area).

· Official naming of parks, reserves and sports grounds within the provisions of Council’s Naming Policy. Note [1]

· Removal and/or planting of street trees within the provisions of Council’s Operational Guide for Urban Forest Plan where a dispute arises that cannot be resolved at officer level. Note [2]

· The granting of leases and licences in terms of Council policy to voluntary organisations for Council owned properties in their local area, for example, halls, but not including the granting of leases and licences to community houses and centres.

· The granting of rights-of-way and other easements over local purpose reserves and granting of leases or licences on local purpose reserves.

· The granting of leases and licences for new activities in terms of Council policy to community and commercial organisations over recreation reserves subject to the provisions of the Reserves Act 1977 and land managed as reserve subject to the provisions of the Local Government 2002, in their local area. (Note: renewal of existing leases and licences will be reported once a year to Council’s City Development Committee).

· The allocation of funding from the Community Engagement Fund in accordance with Council’s adopted guidelines.

· Expenditure of funds allocated by the Council to the Board from the Miscellaneous Budget to cover expenditure associated with the activities of the Board. The Chair to approve expenditure, in consultation with the Board, and forward appropriate documentation to the Committee Advisor for authorisation. Boards must not exceed their annual expenditure from the Miscellaneous Budget.

· The allocation of funding for the training and development of Community Board or members, including formal training courses, attendance at seminars or attendance at relevant conferences.

Consider and make recommendations to Council on:

· Particular issues notified from time to time by Council to the Community Board.

· Roading issues considered by the Mayor and Chief Executive to be strategic due to their significance on a city-wide basis, including links to the State Highway, or where their effects cross ward or community boundaries.

· Parks, reserves and sports ground naming for sites that have a high profile, city-wide importance due to their size and location and/or cross ward or community boundaries.

· Representatives to any Council committee, subcommittee, subordinate decision-making body, working group, or ad hoc group on which a Community Board representative is required by Council.

· The setting, amending or revoking of speed limits in accordance with the Hutt City Council Bylaw 2005 Speed Limits, including the hearing of any submissions.

GENERAL FUNCTIONS

Provide their local community’s input on:

· Council’s Long Term Plan and/or Annual Plan.

· Council’s policies, programmes (including the District Roading Programme) and bylaws.

· Changes or variations to the District Plan.

· Resource management issues which it believes are relevant to its local community, through advocacy.

· The disposal or acquisition of significant assets.

· Road safety including road safety education within its area.

· Any other issues a Board believes is relevant to its local area.

· Review Local Community Plans as required.

Reports may be prepared by the Board and presented to Council Committees, along with an officer’s recommendation, for consideration.

Any submissions lodged by a Board or Committee require formal endorsement by way of resolution.

Co-ordinate with Council staff:

· Local community consultation on city-wide issues on which the Council has called for consultation.

Maintain:

· An overview of roadworks, water supply, sewerage, stormwater drainage, waste management and traffic management for its local area.

· An overview of parks, recreational facilities and community activities within its local area.

Develop:

· Community Response Plans in close consultation with the Wellington Region Emergency Management Office, emergency organisations, the community, residents’ associations, other community groups, and local businesses. The Community Response Plans will be reviewed on an annual basis.

Grant:

· Local community awards.

Promote:

· Recreational facilities and opportunities in its area with a view to ensure maximum usage.

· Arts and crafts in its area.

Appoint:

· A liaison member or, where appropriate, representatives to ad hoc bodies, which are involved in community activities within the Board’s area, on which a community representative is sought.

Endorse:

· Amendments to the Eastbourne Community Trust Deed (Eastbourne Community Board only).

HUTT CITY COUNCIL

Wainuiomata Community Board

Meeting to be held in the Wainuiomata Library, Queen Street, Wainuiomata on

Wednesday 19 February 2020 commencing at 7.00pm.

ORDER PAPER

Public Business

1. APOLOGIES

2. PUBLIC COMMENT

Generally up to 30 minutes is set aside for public comment (three minutes per speaker). Speakers may be asked questions on the matters they raise.

3. UpDATE from the Chief Executive, Hutt City Council (20/98)

4. Presentations

a) Draft Annual Plan 2020/21 and Long Term Plan Amendment (20/96)

Report No. WCB2020/2/21 by the Head of Democratic Services 10

b) Presentation by Local Councillor from Greater Wellington Regional Council (20/111)

Verbal presentation by Local Councillor from Greater Wellington Regional Council

c) Update: Council's Museums Division (19/1337)

Verbal presentation by Mr Karl Chitham, Director, Hutt City Museums.

d) Walking and Cycling in Wainuiomata (20/33)

Verbal presentation by Council’s Healthy City Design Lead

5. CONFLICT OF INTEREST DECLARATIONS

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

6. Minutes

Meeting minutes Wainuiomata Community Board, 20 November 2019 31

7. Reports referred for Board input before being considered by Subcommittee of Council

a) Unlicensed Public Use of Council Land - Encroachments (20/47)

Memorandum dated 29 January 2020 by the Principal Policy Advisor 35

8. Committee Advisor's Report (20/32)

Report No. WCB2020/2/16 by the Committee Advisor 48

9. Proposed New Street Names - Subdivision of 82-106 Moohan Street, Wainuiomata (19/1296)

Report No. WCB2020/2/17 by the Traffic Engineer 51

10. Proposed New Street Names: Subdivision of 80 Parkway, Wainuiomata (19/1086)

Report No. WCB2020/2/18 by the Traffic Engineer 59

11. Schedule of Meetings for 2020 (20/41)

Report No. WCB2020/2/12 by the Committee Advisor 91

12. Community Engagement Fund 2019-2020 (20/3)

Memorandum dated 6 January 2020 by the Community Advisor - Funding and Community Contracts 99

13. UPDATE ON PLANNED COMMUNITY ENGAGEMENT WORK REGARDING CLIMATE CHANGE (20/73)

Report No. WCB2020/2/19 by the Manager, Sustainability and Resilience 101

14. Waiu Street Fenced Dog Park Update (20/71)

Memorandum dated 31 January 2020 by the Head of Regulatory Services and Emergency Management 103

15. Chairperson's Report (20/136)

Report No. WCB2020/2/26 by the Committee Advisor

105

16. QUESTIONS

With reference to section 32 of Standing Orders, before putting a question a member shall endeavour to obtain the information. Questions shall be concise and in writing and handed to the Chair prior to the commencement of the meeting.

OMMITTEE ADVISORToi Lealofi

COMMITTEE ADVISOR

34 20 November 2019

HUTT CITY COUNCIL

Wainuiomata Community Board

Minutes of a meeting held in the Wainuiomata Library, Queen Street, Wainuiomata on

Wednesday 20 November 2019 commencing at 7.00pm

PRESENT:	Mr G Tupou (Chair)
	Ms D McKinley (Deputy Chair)	Mr T Stallworth
	Mr G Sue	Ms S Tuala-Le’afa
	Mrs J Winterburn	Cr K Brown

APOLOGIES: There were no apologies.

IN ATTENDANCE: Mayor C Barry
Cr J Briggs
Ms H Oram, Acting General Manager, City Transformation

Ms K Stannard, Divisional Manager Democratic Services

PUBLIC BUSINESS

1. APOLOGIES

There were no apologies.

Statutory Declarations (19/1319)

Mayor Barry opened the meeting and welcoming the new Board members and members of the public. He briefly outlined the challenges facing the Board and the community. He explained that the current delegations to the Community Boards were interim as Council would be reviewing how communities could be better empowered for the future.

Ms D McKinley, Mr T Stallworth, Mr G Sue, Ms S Tuala-Le’afa, Mr G Tupou, Mrs J Winterburn and Cr K Brown made their statutory declarations required by Clause 14, Schedule 7 of the Local Government Act 2002, which were witnessed by Mayor Barry.

3.	Statutory Briefing (19/1321) Report No. WCB2019/1(2)/223 by the Acting General Counsel
	Mayor Barry elaborated on the report, highlighting matters of particular relevance to members in respect of the Local Government Act 2002, the Local Government Official Information and Meetings Act 1987, the Local Authorities (Members’ Interests) Act, sections 99, 105 and 105A of the Crimes Act 1961, the Secret Commissions Act 1910, the Financial Markets Conduct Act 2013 and the Public Audit Act 2001.
	Resolved: (Mr Tupou/Ms Tuala-Le'afa) Minute No. WCB 191(2)01 “That the Board notes the legislative provisions affecting members.”
4.	Election of Chair and Deputy Chair (19/1322) a) System of Voting
	Resolved: (Mr Stallworth/Mrs Winterburn) Minute No. WCB 191(02)02 “That System B contained in Clause 25, Schedule 7 of the Local Government Act 2002 be adopted as the system of voting for the election of the Chair and Deputy Chair, requiring the persons elected to receive the votes of a majority of the members present and voting.”
	b) Election of Chair
	Mayor Barry called for nominations for the Chair of the Wainuiomata Community Board. Mr Stallworth nominated Mr Tupou for the role of Chair and Ms S Tuala-Le’afa seconded the motion. Mayor Barry called for any other nominations and as there were none he put the motion.
	Resolved: (Mr Stallworth/Ms Tuala-Le’afa) Minute No. WCB 191(2)03 “That Mr Gabriel Tupou be elected as Chair of the Wainuiomata Community Board.”
	c) Election of Deputy Chair
	Mr Tupou assumed the Chair for the remainder of the meeting. The Chair thanked members for their confidence in him and welcomed the diversity of the Board members. He elaborated on the challenges facing the Board and the community. The Chair called for nominations for the Deputy Chair of the Wainuiomata Community Board. The Chair nominated Ms Dawn McKinley for the role of Deputy Chair and Ms Tuala-Le'afa seconded the motion. The Chair called for any other nominations and as there were none he put the motion.
	Resolved: (Mr Tupou/Ms Tuala-Le'afa Ms S Hanna) Minute No. WCB191(2)04 “That Ms Dawn McKinley be elected Deputy Chair of the Wainuiomata Community Board.”

5. PUBLIC COMMENT

Speaking under public comment, Mr R Wallace wished the Board all the best and congratulated Mr Tupou and Ms McKinley for being elected Chair and Deputy Chair. He elaborated on the history of the Board.

Speaking under public comment, Ms C Eady elaborated on the different challenges facing the Board and the community.

6. Presentation

Progress on Developing a Wainuiomata Heartland Ride (19/1351)

Ms Esther King, representing Love Wainuiomata gave a vision and opportunities presentation on developing a Wainuiomata Heartland Ride. She elaborated on how the urban rides, great rides and heartland rides fitted together. She also elaborated on the New Zealand cycling network and statistics on the number of cyclists including overseas cycle tourists. She expanded on the importance of the heartland rides which was to promote recreational riding, encourage visitor spend in small towns and the opportunity to be part of the nation-wide cycling network. She asked for letters of support from Board members, individuals and the community.

Mrs Christine and Mr Barrie Green elaborated on the history and opportunities available to the community.

7. CONFLICT OF INTEREST DECLARATIONS

There were no conflict of interest declarations.

Interim Community Board Delegations (19/1342)

Report No. WCB2019/1(2)/104 by the Committee Advisor

Mayor Barry elaborated on the report.

Resolved: (Mr Stallworth/Mrs Winterburn) Minute No. WCB191(2)05

“That the Board notes the interim delegations to Community Boards as approved by Council.”

Committee Advisor's Report (19/1344)

Report No. WCB2019/1(2)/12 by the Committee Advisor

The Divisional Manager Democratic Services elaborated on the report.

Resolved: (Mr Tupou/Ms McKinley) Minute No WCB191(2)06

“That the Board:

(i) notes and receives the report;

(ii) determines that the venue for its 2020 meetings will be the Wainuiomata Library and the start time will be 7pm;

(iii) approves its next meeting date of Wednesday, 19 February 2020;

(a) notes that the full schedule of meetings for 2020 will be reported to the first Board meeting in 2020;

(b) notes that the Chair will set dates for informal meetings of the Board as the need arises; and

(c) delegates authority to the Chief Executive, in consultation with the Board Chair, to alter the date, time or venue of a meeting, or cancel a meeting, should circumstances require this;

(iv) agrees to provide catering for its 2020 meetings to support local businesses;

(v) agrees to advertise its 2020 meetings; and

(vi) notes that any external appointments will be considered in early 2020.”

10. QUESTIONS

There were no questions.

There being no further business the Chair declared the meeting closed at 8.09pm.

G Tupou

CHAIR

CONFIRMED as a true and correct record

Dated this 19^th day of February 2020

MEMORANDUM 36 19 February 2020

Our Reference 20/47

TO: Chair and Members

Wainuiomata Community Board

FROM: Graham Sewell

DATE: 29 January 2020

SUBJECT: Unlicensed Public Use of Council Land - Encroachments

Recommendation

That the Board:

(i) considers the attached draft report “Unlicensed Public Use of Council Land – Encroachments”; and

(ii) provides comments and feedback that will be forwarded to Council’s Policy, Finance and Strategy Committee meeting to be held on 3 March 2020.

Purpose of Memorandum

1. To seek comments and feedback from the Board on the attached draft report that can then be forwarded to the Policy, Finance and Strategy Committee for consideration at its meeting to be held on 3 March 2020.

Background

2. Attached as Appendix 1 is a draft report that will be considered by the Policy, Finance and Strategy Committee.

3. To assist the Policy, Finance and Strategy Committee the attached draft report has been placed on the agenda of the February meetings of the Petone, Eastbourne and Wainuiomata Community Boards. The reason for doing so is to seek any comments or feedback from the Boards on the report.

4. Any comments and feedback from the Boards will then be added to the attached report to enable it to be considered by the Policy, Finance and Strategy Committee.

Appendices

No.	Title	Page
1 ⇩	Appendix 1 Draft Policy, Finance and Strategy Committee Report - Unlicensed Public Use of Council Land - Encroachments	37
2 ⇩	Appendix 2 Appendix to Draft Policy, Finance and Strategy Committee Report	44

Author: Graham Sewell

Principal Policy Advisor

Approved By: Wendy Moore

Head of Strategy and Planning

Background

2. At a Council workshop held in November 2018 officers were asked to complete further work to:

(a) complete the current work identifying unlicensed encroachment areas;

(b) review the scale of the project and develop some options for Council to consider; and

3. Once this work had been completed, the matter was to be reported back to Council.

Discussion

4. The purpose of this report is to:

· Provide information on the current situation with unlicensed public use of Council land (encroachments).

· Update Council regarding progress made in identifying existing unlicensed encroachments and development of an approach to categorise these for the purpose of licensing.

· Seek Council approval of the suggested approach for categorising and licensing encroachments.

5. Currently only one in seven encroachments are licensed. This results in an inequitable situation where some people are licensed and paying but the majority are not. Also, not all encroachments are of equal size whether licensed or unlicensed. Issues can also arise when people use Council land without permission.

6. The approach proposed focuses on ensuring that all encroachments are licensed and paying the current licensing fee unless they are excluded by the criteria discussed in this report.

Current encroachment types:

7. There are four encroachment types:

a) Pavement Licences – allows a business to use a portion of the pavement outside their premises to set up tables and chairs for their customers to use while dining eg, outside Buzz Café on High Street. Currently seven Pavement Licences have been issued however officers have identified 42 unlicensed pavement encroachments. The current licence fee is $57.50pa.

b) Garage encroachment licences – allows a property owner to build a garage either totally on road reserve or use a portion of road reserve and a portion of their property. Currently, there are 211 licensed garage encroachments and 116 unlicensed garage encroachments. The current licence fees are: Single garage $128pa. and Double garage $256pa.

c) Garden encroachment licences - allows a property owner to develop and maintain a garden along the frontage of their property or within the streetscape. Such gardens can encroach on road reserve. Currently there are 21 licensed garden encroachments and 1241 unlicensed garden encroachments. The current licence fee is $115.00pa.

d) Drainage Reserve Licences - historically drainage reserves were created to assist with drainage in designated portions of land. They usually run along the back of adjoining properties. Currently 19 Drainage Reserves are licensed with a further 25 being unlicensed. The current licence fee is $57.50pa.

Not all encroachments are equal

8. Not all encroachments are equal and because of this they shouldn’t be dealt with using a “one size fits all” approach. While there are currently four types of encroachment licences, each type can vary in size from very small (under 10sq.m) to quite large (over 150sq.m) and because of this require different approaches depending on the nature and size of the encroachment.

9. Gardens are the biggest category of encroachment. Because of the wide variation in size officers worked on developing an approach that could assist with the licensing or otherwise of the current 1241 garden encroachments.

“Size” criteria test

10. Garden encroachments vary widely in size from very small to quite large. Officers are of the view that the cost of getting very small encroachments licensed and then administering the annual licence fee for them is greater than the benefits to both the encroachment user and Council in terms of resources. Officers recommend the following first step approach when considering whether or not to licence a garden encroachment.

(a) Remove all garden encroachments 0-10sq.m from consideration. These encroachments have two key characteristics:

i. straight fences on angled/corner sections; and

ii. edges/bush/agapanthus that have grown outwards into road reserve.

(b) The Transport Division has requested all ‘garden encroachments’, including the 0-10sq.m group, are noted on the relevant Council property file. This is important for future reference in case such portions of land are needed for roading purposes. Legal advice was sought to determine what action should be taken. See paragraphs 24-25 “Legal Considerations” below.

(c) In light of (b) above the 0-10sq.m group would have their encroachment noted on their property file but not issued with a licence or required to pay the current Garden fee of $115.00pa.

11. There are 1241 garden encroachments and 564 encroachments are 0-10sq.m in size.

“Function” criteria test

12. The second step in assessing whether or not a garden encroachment should be licensed is to consider its function, that is, what is the land being used for.

13. Key questions would be:

(a) What is the land actually being used for?

(b) Is it part of a resident’s property? Eg, is it fenced off? If ‘Yes’ is it not accessible for public use?

14. Of the 1241 garden encroachments 130 encroachments would be excluded from being licensed by the ‘function’ criteria. As with the “size criteria” any encroachment would be noted on the relevant property file but not issued with a licence or required to pay the current Garden fee of $115.00pa.

Balance of garden encroachments

15. The balance of 547 garden encroachments would be licensed, pay the current licence fee of $115.00 and have the encroachment noted on the relevant Council property file.

Suggested approach to licensing all other encroachments

16. The remaining encroachments – pavement, garages and drainage - should be licensed. However, this is a significant project that cannot be undertaken all at once and a staggered approach will be needed. Officers suggest the following approach.

(a) Pavement Licences – This should be the first category of encroachment licence addressed. The numbers are lower and it will enable piloting of the overall approach. A lot of the processes involved in issuing a pavement licence are comparable to the process for licensing other types of encroachments. Given the lower number of encroachments to be processed, using the issuing of pavement licences as a ‘pilot’ will allow greater levels of agility ie, officers can respond quickly to any perceived or real problems when they occur and develop solutions with licensees. This will help ensure the process is fit for purpose.

With these licences, staff will approach those businesses providing outdoor pavement facilities to talk with them and assist them to get a licence. The current licence fee is $57.50 p.a.

(b) Garage Licences – based on the outcome of the first step pilot, the next step will be the licensing of garage encroachments.

Because garages are a physical structure on Council land and would need to be removed if Council needed the land for roading purposes, they are categorised as private use of public land. Those not currently licensed should be, and required to pay the current licence fees as follows: Single garage $128pa. and Double garage $256pa.

(c) Garden Licences – The number of licences to be issued and the approach to take will be guided by what option(s) Council adopts.

(d) Drainage Reserve Licences - no permanent structures are permitted on a drainage reserve and they are often used by adjoining residents as an extension of their residential sections for parking vehicles on or storing other property.

17. It is important that these strips of land are maintained and that Wellington Water Limited can access them if needed. Because of this drainage reserve encroachments are quite different to other types of encroachment. It is difficult if not impossible to use them for anything other than activities that can be stopped immediately and the land cleared. On the other hand, it could create problems if all drainage reserve land is not maintained.

18. Given this situation officers recommend that Council consider the following approach:

(a) charging the current licence fee;

(b) having the encroachment noted on the relevant Council property file; and

Review

19. The current fees were set 15 years ago and have not been reviewed during that time. Once all encroachment holders are licensed further advice on different approaches to setting fees will be developed for Council.

Options

20. The options and approach outlined in this report have been prepared once the scale and complexity of the encroachments had been established.

21. The approach now recommended to Council is to initially focus on ensuring all encroachments are licensed and paying the current licensing fee unless they are excluded by the criteria outlined above.

Consultation

22. This matter will be considered by the Eastbourne, Petone and Wainuiomata Community Boards at their February meetings. Any comments and feedback will be reported to the Policy, Finance and Strategy Committee.

23. A Communications Plan has been developed to socialise the issues with the public via editorial/advertorial content developed to address the key issues. Central to this will be a focus on the key issue of fairness/equity – we currently have a minority of ratepayers using public land for their own benefit being subsidised by the majority of ratepayers and those who pay their licence fee annually. This content has been published in Hutt News and on Hutt at Heart, supported by social media to maximise coverage. A press release after the March Council meeting is being planned explaining what has been decided and how Council will be managing the project. Also development of FAQ material which will focus on explaining the issue via a “question/answer” format. Information about this matter will also be put on the Council website.

Legal Considerations

24. Legal advice was sought regarding the noting of all encroachments on the relevant property file record. The advice is that all encroachments should be noted on the relevant Council property file as this will ensure that Council can access the land for roading purposes if required.

25. Taking this approach will also ensure any encroachments are noted on Land Information Memorandum (LIM) reports, which will be beneficial with respect to future property sales. There is no need to have an encroachment recorded on the relevant Certificate of Title. All property owners that have an encroachment will need to be notified that Council intends to take this approach.

Financial Considerations

26. Once all encroachments are correctly licensed projected revenue using the current level of fees would be as follows:

	Current revenue	New Revenue without using size and function criteria to exclude	New Revenue using size and function criteria to exclude
Gardens	$2,415	$142,715	$62,905
Street Pavements	$402.50	$2,587.50	$2,587.50
Garages	$27,008 (*but will be more as some are double garages)	$41,856 *	$41,856
TOTAL REVENUE	$29,825.50	$187,158.50	$107,348

27. There are also currently 19 Drainage Licences with a licence fee of $57.50pa. = $1,092.50pa. Currently 25 Drainage areas not licensed = $1,437.50. The resulting increase in revenue from $29,825.50 to $187,157.50 = $157,333. This ‘New Revenue’ is based on getting everyone licensed based on the current licence fee.

49 19 February 2020

Wainuiomata Community Board

23 January 2020

File: (20/32)

Report no: WCB2020/2/16

Committee Advisor's Report

Purpose of Report

1. The primary purpose of the report is to update the Board on items of interest.

Recommendations

That Board notes and receives the report.

Council’s current consultation and community engagement

2. Public engagement on Council’s Annual Plan and Long Term Plan amendment is scheduled to be open from 6 April to 3 May 2020. If the Board wishes to provide feedback to this process, this can be considered and agreed to at the Board’s next meeting to be held in April 2020.

3. Council’s Long Term Plan/Annual Plan Subcommittee will then meet on 13 – 14 May 2020 to consider feedback from the public consultation.

4. Council will make its final decisions on the Annual Plan and Long Term Plan amendment at its meeting to be held on 10 June 2020. It will meet again on 30 June 2020 to adopt the final Annual Plan and Long Term Plan amendment and set the rates.

2019/2020 Miscellaneous Administration and Training Budgets

5. The following is the Board’s expenditure as at 27 January 2020.

	Miscellaneous Administration	Training
Budget	$5,000.00	$3,000.00
Expenditure	$1,154.00
BALANCE	$3,846.00	$3,000.00

6. The detailed expenditure is attached as Appendix 1 to the report.

Appendices

No.	Title	Page
1 ⇩	Wainuiomata Community Board Actual Expenditure as at 27 January 2020.	50

Author: Toi Lealofi

Committee Advisor

Reviewed By: Donna Male

Committee Advisor

Approved By: Kathryn Stannard

Head of Democratic Services

54 19 February 2020

Wainuiomata Community Board

29 January 2020

File: (19/1296)

Report no: WCB2020/2/17

Proposed New Street Names - Subdivision of 82-106 Moohan Street, Wainuiomata

Purpose of Report

1. To select appropriate new street names for the two new Public Roads and one new Private Road created by the subdivision at 82-106 Moohan Street, Wainuiomata.

Recommendations

That the Board:

(i) approves a new Street name for new Public Road 1 (shown in Appendix 1 to the report), as below or from the reserved Street Name list attached as Appendix 2 to the report:

(a) Te Puna Wai; or

(b) Orongoronga; and

(ii) approves a new Street name for new Public Road 2 (shown in Appendix 1 to the report), as below or from the reserved Street Name list attached as Appendix 2 to the report:

(a) Remutaka; or

(b) Pukeatua; and

(iii) approves a new Street name for new Private Road 3 (shown in Appendix 1 to the report), as below or from the reserved Street Name list attached as Appendix 2 to the report:

(a) Turakirae; and

(b) recommended road types (Close, Court or Grove); and

(iv) approves a preferred second option for each street from the options above, or from the reserved Street Name list.

These recommendations are made so the development may proceed to completion as a variety of utility connections and other administrative bodies require individual street addresses in order for the necessary connections to be provided.

Background

2. The redevelopment of the site of the former Wainuiomata College and Intermediate at 82-106 Moohan Road, Wainuiomata by the Wellington Company on behalf of Taranaki Whanui will create two new public roads, one new private road and 83 residential properties, as shown in Appendix 1 attached to the report.

3. This is a significant development (Papakainga) for Taranaki Whanui.

4. The responsibility for naming both public and private new roads within Lower Hutt lies with the Community Boards and Council Committees.

5. The subdivision cannot proceed to completion without a legal street address.

Discussion

6. The developer, with the input of Taranaki Whanui, has requested that Council consider the following names;

a) “Turakirae” – Turaki (descending down) Rae (forehead/headland).

b) “Orongorongo” (of, Rongorongo) - Rongorongo was the wife of Turi of Aotea Waka and sister of Rongokako of Takitimu people gorongo.

c) “Remutaka” - Remu (hem) of the Kai"taka"cloak, named by Haunui a Nanaia of Kurahaupo people when he first saw these ranges.

d) “Pukeatua” - Hill of the Atua, the top ridge of which was once covered in Rata, when in full bloom made a crown of red on the top of the range.

e) “Whiorau” - (hundreds) multitudes of Blue Ducks. Were once in abundance in the fast flowing streams in the hills of Lowry Bay and Te Kohanga (Gollans Valley). (Not an acceptable option as it conflicts with Whiorau Grove in Lowry Bay approx. 3kms).

f) “Te Puna Wai” - Relates to the name of the Papakainga and could be the main ring road.

g) “Wainui-o-mata” (lane) - Associated with the area and river. There is a Wainuiomata road so would consider a lane. (Not an acceptable option as it conflicts with Wainuiomata Road, Wainuiomata/Gracefield approx. 1km).

7. An appropriate road type must be selected (as permitted by the New Zealand Standard AS/NZS 4819:2011) attached as Appendix 3 to the report.

8. Each of the roads to be named requires a preferred naming recommendation, and a second backup name to be used in the event that the preferred name cannot be used.

Options

9. Of the seven submitted names listed above, only the following meet the requirements of the New Zealand Standard, are approved by Land Information new Zealand, and can be considered for adoption:

a) “Te Puna Wai,”

b) “Orongoronga,”

c) “Remutaka,”

d) “Pukeatua,”or

e) “Turakirae.”

10. The recommended street names for Public Road 1 are:

a) Te Puna Wai; or

b) Orongoronga.

11. The road types recommended for Public Road 1 are:

a) ‘Grove’; or

b) ‘Place’; or

c) ‘Terrace’; or

d) another suitable road type as shown in Appendix 3 attached to the report.

12. The recommended street names for Public Road 2 are:

a) Remutaka; or

b) Pukeatua.

13. The road types recommended for Public Road 2 are:

a) ‘Grove’; or

b) ‘Place’; or

c) ‘Terrace’; or

d) another suitable road type as shown in Appendix 3 attached to the report.

14. The recommended street name for Private Road 3 is Turakirae.

15. The road types recommended for Private Road 3 are:

a) ‘Close’; or

b) ‘Court’; or

c) ‘Grove’; or

d) another suitable road type as shown in Appendix 3 attached to the report.

16. The backup name for each street should be selected from the reserved Street Name list attached as Appendix 2 to the report, as these names have already been approved as suitable for use.

Consultation

17. As Te Puna Wai project is significant development (Papakainga) for Taranaki Whanui, and the names were submitted directly from Taranaki Whanui, no additional public consultation has been carried out.

Legal Considerations

18. The Wainuiomata Community Board has the delegated responsibility to name the new public and private roads within the Board’s area.

19. It is important that new streets are named early in the development stage as a variety of utility connections and other administrative bodies require individual street addresses, in order for the necessary connections to be provided.

Financial Considerations

20. There are no financial considerations. The developer is responsible for the necessary street name signs. This will be undertaken by the Council contractor with the cost paid by the developer.

Appendices

No.	Title	Page
1 ⇩	Appendix 1: 82-106 Moohan Street - Street Naming Plan	55
2 ⇩	Appendix 2: Reserved Street Name List	56
3 ⇩	Appendix 3: Extract of Permitted Road Types	58

Author: Threesa Malki

Traffic Engineer

Approved By: Damon Simmons

Traffic Asset Manager

Attachment 2

Appendix 2: Reserved Street Name List

Name	Suburb	Background	Additional info
Motutawa	Avalon	The Pa was around the Mabey Road area and was on what was, at that time, and island in the river. Avalon area (west say of High Street)	DOC/18/50602
Te Umumamaku	Waiwhetu	Name of an old cultivation clearing within close vicinity of Waiwhetu.	DOC/18/64421
Robinson	Hutt City	Joseph Robinson (1814 –1879) was originally from Kent. He and his brother James came to New Zealand at the beginning of the 1830s. They are supposed to have arrived in Te Whanganui a Tara or Port Nicholson sometime in 1831, via Sydney. Some have even dated it earlier at 1822-1823. Joseph established himself as a boat builder close to the mouth of the Hutt River, not far away from Hokoikoi Pa on the western side of the river.	DOC/11/18810
Fawcett	Wainuiomata	‘Fawcett’ family members first arrived in New Zealand in 1842 on board the Thomas Harrison. Family’s ties to the valley go back as far as 1870 with submitter’s four great aunts coming to the valley with their husbands to help clear the land. Her grandfather, Leo Fawcett, was a milkman in the Valley. Her parents Ron and Jean settled in Fraser Street in 1958. Ron was a milkman for 26 years, and the bowling club’s first green keeper, organized many events and raised money for the club’s extension.	DOC/20/1235
Grieg	Wainuiomata	In memory of Thomas Grieg Henry. Shifted to their home in Norfolk St in 1962 back when Wainuiomata was called Nappy Valley. Chairman of Pencarrow Home and School Assn., involved in projects with Riddiford Lions Club, Meals on Wheels etc. Received civic award for his volunteer work.	DOC/17/6017
Grovedale	Wainuiomata	The name of a farm and homestead which was in the vicinity of Waiu Street and Parkway, between the bottom of Wainuiomata hill and Fitzherbert Road, dating around 1857.	DOC/16/88412 Additional name from the parkway Rise
Waterford	Wainuiomata	As Parkway is through a swamp, the existing Parkway reservoir is a feature, and fed by a water main through the subdivision.	DOC/16/88412 Additional name from the parkway Rise
Betty Van Gaalen	Wainuiomata	First woman from Wainuiomata to be elected to Council. (Council does not normally name a road after a living person, except in exceptional circumstances, and this would require formal approval of Council).	DOC/16/88412 Additional name from the parkway Rise
William Craigie	Wainuiomata	in memory of William Craigie, St. John’s organist and choirmaster and long-time resident, deceased in 2004. (William Craigie is not an acceptable option as it conflicts with an existing road in the city, “William Street”, “Williams Grove” however “Craigie” could be used).	DOC/16/88412 Additional name from the parkway Rise
Pedersen	Wainuiomata	Former owner of section 5, Parkway. Further investigation required	DOC/16/88412 Additional name from the parkway Rise
Pukeko	Wainuiomata	That as a result of the construction around this rural part of Wainuiomata the Pukekos are being displaced & this name would honour them.	DOC/19/3333
Te Ngaengae	Naenae	Te Ngaengae is the original name of the Naenae area which used be a swamp. Our school moteatea talks of the historical landmarks pertaining to Te Ngaengae, which was gifted to our school kapa haka group in 2018, by one of our local elders Kura Moeahu.	DIV/19/2760
Renata	Naenae	In memory of Tuahine Renata, a Maori teacher who for many years spent her career at Naenae Primary School and dedicated her life to the revival of te reo me ona tikanga in the community through the Maori immersion class Kohanga Te Rā.	DIV/19/2760
Te Hopua	Naenae	Te Hopua in english means the pool. Our immersion class Kohanga Te Rā can be likened to a Maori language pool for students wanting to be immersed in te reo me ona tikanga. We see Kohanga Te Ra as the central learning hub of our Maori community of Naenae.	DIV/19/2760
Te Mako	Naenae	This was the name of a Pa in Naenae.	DIV/19/2760
Hemi Topine Te Mamaku	Belmont	The chief who led the attack on Boulcott Farm in 1846. He constructed a ridgetop pā site on the Pareraho trail in what is now Speedy's Reserve (between Hill Road and Kelson). He adopted the name Hemi Topine (James Stovin) later after conversion to Christianity.	DOC/19/75663
Ngāti Hāua-te-rangi	Belmont	The iwi of chief Te Mamaku and the warriors	DOC/19/75663
Rakaiwhakairi Ngāti Kahukura-awhi	Belmont	Early hapū of Ngāti Ira who were some of the earliest to live in this part of Heretaunga (the Hutt Valley) See http://www.wcl.govt.nz/maori/wellington/ngawaahipipitea.html See para 5 of Appendix 2 of this report: http://iportal.huttcity.govt.nz/Record/ReadOnly?Tab=3&Uri=4004447	DOC/19/75663
Caverhill	Belmont	"Caverhill owned block 9, one of the original blocks carved up by the NZ Company. Block 9 covers most of Hill Rd and the Pa site and a lot of Speedy's reserve. He was in the volunteers back in the 1800's like a lot who settled these hills. So I'd like to nominate him too. Caverhill Way maybe?"	DOC/19/75663
Bellbird		bird names
Kaka		bird names
Chaffinch		bird names
Rosella		bird names
Weka		bird names
Tulip		Plant name

Although there is an emphasis on the names proposed by the developer (as long as they met LINZ requirements) the final decision is up to the Committee on the final name.

Unless the naming becomes controversial, then it could go to full Council for a decision.

Names with an important contribution to the City and Events are favourable.

63 19 February 2020

Wainuiomata Community Board

16 August 2019

File: (19/1086)

Report no: WCB2020/2/18

Proposed New Street Names: Subdivision of 80 Parkway, Wainuiomata

Purpose of Report

1. To select appropriate new Street Names for one new Public Road and one new Private Road created by the subdivision of 80 Parkway, Wainuiomata.

Recommendations

That the Board:

(i) approves a new Street name for the new Public Road 1 attached as Appendix 1 to the report, or from the reserved Street Name list attached as Appendix 2 to the report, as below:

(a) “Harry Martin”; or

(b) “Grovedale”; and

(ii) approves a new Street name for the new Private Road 2 attached as Appendix 1 to the report, or from the reserved Street Name list attached as Appendix 2 to the report, as below:

(a) “Fawcett”; or

(b) “Pukeko” ; and

(iii) approves a preferred second option for each street from the options above, or from the reserved Street Name list.

Background

2. The subdivision of 80 Parkway will create a new public road, a private road and 66 residential properties as shown in Appendix 1 attached to the report.

3. The responsibility for naming both public and private new roads within Hutt City lies with the Community Boards and Committees.

4. The subdivision cannot proceed to completion without a legal street address.

5. Suggestions for new street names have been invited from the general public with a notice in the Hutt News and Wainuiomata News.

6. Suggestions have also been sought from Port Nicholson Block Settlement Trust and Wainuiomata Marae.

Discussion

7. The developer has not suggested any names to be considered.

8. Thirty seven names have been received from the consultation process with their full submissions and background reasoning attached as Appendix 4 to the report.

9. Out of the 37, 12 submissions have been short listed along with LINZ comments (in italics):

· Several submissions were received for “Jean Puketapu” who was instrumental in Kohanga movement, revitalising Te Reo in New Zealand, establishing the very first Kohanga Reo in the world in Wainuiomata, and Tu Tangata program in Parkway College. She was awarded a QSO in recognition of her contribution to the kohanga reo movement.

Acceptable to use. Note: there is Puketapu Grove, Waiwhetu (approx.4kms)

· Several submissions were received for “Harry Martin” in memory of the only mayor of Wainuiomata albeit for a short period of only one year. He served on the county council for 11 years. Harry was an unwavering community supporter for many years.

Acceptable to use. Note: there is Martin Grove, Normandale (approx. 7kms)

· “Reg Moore” – Recognised for his 36 years of public service. Entered local body politics as a Councillor for Hutt City Council in 1966 and served as Deputy Chairman and Chairman. Two stints as Wainuiomata Community Board member, served as the Deputy Chairman and Chairman. He was recognised for his service to the community when he was awarded an MNZM in 2002. Acceptable to use.

· “Fawcett”/ “Ron Fawcett”- Fawcett family members first arrived in New Zealand in 1842 on board the Thomas Harrison. Submitter’s great aunts came to the valley in 1870 with their husbands to help clear the land. Her parents Ron and Jean settled in Fraser Street in 1958. Ron Fawcett was a milkman for 26 years, and the bowling club’s first green keeper, organised many events and raised money for the club’s extension.

Acceptable to use.

· “Ibbotson” – After Reverend Charles Ibbotson who was the original owner of Section 5 of Belmont Survey District approximately where 80 Parkway is located today. Acceptable to use.

· “Annie Burdan” – Born in Wainuiomata in 1864 and attended Wainuiomata School which is the second school in the Wellington region and paid for by the residents. Acceptable to use.

· “Ken Greig” and “Ray Mustard”- Both early tradesmen in the development of Wainuiomata. Acceptable to use.

· “Grovedale” - the name of a farm and homestead which was in the vicinity of Waiu Street and Parkway, between the bottom of Wainuiomata hill and Fitzherbert Road, dating around 1857. Acceptable to use.

· “Pukeko” and “Toroa” (albatross) – Kaitiaki (guardians) Tuakana (elders of all the other bird species) of Wainuiomata who will always be its Taonga (Treasure). Acceptable to use.

· “Awamoa” – stream of the moa. A moa bone was found in 1996 at Mt Kotumu as well as close to the mouth of Orongorongo River. So moas are associated with Wainuiomata. Acceptable to use.

NOTE: “Grovedale” was put forward as one of the suggestions for a street name of the subdivision at 85-201 Parkway in 2016. At Wainuiomata Community Board’s meeting of 22 June 2016 it was resolved “that the Board recommends that the second phase development of the Parkway Subdivision, Wainuiomata include “Grovedale” for the main public road, with the appropriate road type to be determined.” (Minute No. WCB 16309 – Action Memo attached as Appendix 5 to the report)

10. When an individual’s first name and/or surname is to be used as a street name the person must be deceased and the name is typically not used unless a family member can be contacted to confirm they are happy with its use.

11. An appropriate road type must be selected (as permitted by the New Zealand Standards AS/NZS 4819:2011) attached as Appendix 3 to the report.

Options

12. All 12 suggestions above meet the LINZ requirements and can be considered for adoption:

(a) “Jean Puketapu”;

(b) “Harry Martin”;

(d) “Ibbotson”;

(e) “Reg Moore”;

(f) “Annie Burdan”;

(g) “Ken Greig”;

(h) “Ray Mustard”;

(i) “Grovedale”;

(j) “Pukeko”;

(k) “Toroa”; or

(l) “Awamoa”

13. Of these 12 street names, eight ((a) to (h) above) are names of individuals. Officers have made contact with the families of (a) and (b).

14. Officers are awaiting the support of the family of (a) “Jean Puketapu” while the family of (b) “Harry Martin” has expressed their support for the name to be used. Name (c) was suggested by a family member of the deceased. Name (d) belongs to a historical figure (circa 1800’s) therefore making contact with the family would require additional research and investigation. No contact has been made with the families of individuals mentioned from (e) to (h).

15. The recommended street names for Public Road 1 are:

(a) “Harry Martin”; or

(b) “Grovedale”;

16. The road types recommended for Public Road 1 are

(a) ‘Square’; or

(b) ‘Street’; or

17. The recommended street names for Private Road 2 are:

(a) “Fawcett”; or

(b) “Pukeko”

18. The road types recommended for Private Road 2 are:

(a) ‘Way’; or

(b) another suitable road type as shown in Appendix 3 attached to the report.

19. The backup name for each street should be selected from the reserved Street Name list attached as Appendix 2 to the report, as these names have already been approved as suitable for use.

Consultation

20. Public consultation has been carried out via advertisements in the Hutt News and Wainuiomata News. The Port Nicholson Block Settlement Trust and the Wainuiomata Marae have been specifically consulted.

21. Thirty seven submissions were received; 19 from the Wainuiomata Marae and 18 from the general public.

22. The 12 suggestions presented in this report have been selected after advice from Hutt City Council’s Maori Liaison Advisor, and omitting names of any living persons.

Legal Considerations

23. The Community Board has the delegated responsibility to name the new public and private roads in the Community Board’s area.

24. It is important that new streets are named early in the development stage as a variety of utility connections and other administrative bodies require individual street addresses in order for the necessary connections to be provided.

Financial Considerations

25. There are no financial considerations. The developer is responsible for the necessary street name signs. This will be undertaken by the Council contractor with the cost paid for by the developer.

Appendices

No.	Title	Page
1 ⇩	Appendix 1 Proposed New Street Names: Subdivision of 80 Parkway - Plan	64
2 ⇩	Appendix 2 Reserved Street Name List	65
3 ⇩	Appendix 3 Extract of Permitted Road Types	67
4 ⇩	Appendix 4 Name Submissions for 80 Parkway	68
5 ⇩	Appendix 5 For Action 28 June 2016 - Proposed New Street Names 85-201 Parkway	89

Author: Threesa Malki

Traffic Engineer

Approved By: Damon Simmons

Traffic Asset Manager

Attachment 2

Appendix 2 Reserved Street Name List

Name	Suburb	Background	Additional info
Motutawa	Avalon	The Pa was around the Mabey Road area and was on what was, at that time, and island in the river. Avalon area (west say of High Street)	DOC/18/50602
Te Umumamaku	Waiwhetu	Name of an old cultivation clearing within close vicinity of Waiwhetu.	DOC/18/64421
Robinson	Hutt City	Joseph Robinson (1814 –1879) was originally from Kent. He and his brother James came to New Zealand at the beginning of the 1830s. They are supposed to have arrived in Te Whanganui a Tara or Port Nicholson sometime in 1831, via Sydney. Some have even dated it earlier at 1822-1823. Joseph established himself as a boat builder close to the mouth of the Hutt River, not far away from Hokoikoi Pa on the western side of the river.	DOC/11/18810
Fawcett	Wainuiomata	‘Fawcett’ family members first arrived in New Zealand in 1842 on board the Thomas Harrison. Family’s ties to the valley go back as far as 1870 with submitter’s four great aunts coming to the valley with their husbands to help clear the land. Her grandfather, Leo Fawcett, was a milkman in the Valley. Her parents Ron and Jean settled in Fraser Street in 1958. Ron was a milkman for 26 years, and the bowling club’s first green keeper, organized many events and raised money for the club’s extension.	DOC/20/1235
Grieg	Wainuiomata	In memory of Thomas Grieg Henry. Shifted to their home in Norfolk St in 1962 back when Wainuiomata was called Nappy Valley. Chairman of Pencarrow Home and School Assn., involved in projects with Riddiford Lions Club, Meals on Wheels etc. Received civic award for his volunteer work.	DOC/17/6017
Grovedale	Wainuiomata	The name of a farm and homestead which was in the vicinity of Waiu Street and Parkway, between the bottom of Wainuiomata hill and Fitzherbert Road, dating around 1857.	DOC/16/88412 Additional name from the parkway Rise
Waterford	Wainuiomata	As Parkway is through a swamp, the existing Parkway reservoir is a feature, and fed by a water main through the subdivision.	DOC/16/88412 Additional name from the parkway Rise
Betty Van Gaalen	Wainuiomata	First woman from Wainuiomata to be elected to Council. (Council does not normally name a road after a living person, except in exceptional circumstances, and this would require formal approval of Council).	DOC/16/88412 Additional name from the parkway Rise
William Craigie	Wainuiomata	in memory of William Craigie, St. John’s organist and choirmaster and long-time resident, deceased in 2004. (William Craigie is not an acceptable option as it conflicts with an existing road in the city, “William Street”, “Williams Grove” however “Craigie” could be used).	DOC/16/88412 Additional name from the parkway Rise
Pedersen	Wainuiomata	Former owner of section 5, Parkway. Further investigation required	DOC/16/88412 Additional name from the parkway Rise
Pukeko	Wainuiomata	That as a result of the construction around this rural part of Wainuiomata the Pukekos are being displaced & this name would honour them.	DOC/19/3333
Te Ngaengae	Naenae	Te Ngaengae is the original name of the Naenae area which used be a swamp. Our school moteatea talks of the historical landmarks pertaining to Te Ngaengae, which was gifted to our school kapa haka group in 2018, by one of our local elders Kura Moeahu.	DIV/19/2760
Renata	Naenae	In memory of Tuahine Renata, a Maori teacher who for many years spent her career at Naenae Primary School and dedicated her life to the revival of te reo me ona tikanga in the community through the Maori immersion class Kohanga Te Rā.	DIV/19/2760
Te Hopua	Naenae	Te Hopua in english means the pool. Our immersion class Kohanga Te Rā can be likened to a Maori language pool for students wanting to be immersed in te reo me ona tikanga. We see Kohanga Te Ra as the central learning hub of our Maori community of Naenae.	DIV/19/2760
Te Mako	Naenae	This was the name of a Pa in Naenae.	DIV/19/2760
Hemi Topine Te Mamaku	Belmont	The chief who led the attack on Boulcott Farm in 1846. He constructed a ridgetop pā site on the Pareraho trail in what is now Speedy's Reserve (between Hill Road and Kelson). He adopted the name Hemi Topine (James Stovin) later after conversion to Christianity.	DOC/19/75663
Ngāti Hāua-te-rangi	Belmont	The iwi of chief Te Mamaku and the warriors	DOC/19/75663
Rakaiwhakairi Ngāti Kahukura-awhi	Belmont	Early hapū of Ngāti Ira who were some of the earliest to live in this part of Heretaunga (the Hutt Valley) See http://www.wcl.govt.nz/maori/wellington/ngawaahipipitea.html See para 5 of Appendix 2 of this report: http://iportal.huttcity.govt.nz/Record/ReadOnly?Tab=3&Uri=4004447	DOC/19/75663
Caverhill	Belmont	"Caverhill owned block 9, one of the original blocks carved up by the NZ Company. Block 9 covers most of Hill Rd and the Pa site and a lot of Speedy's reserve. He was in the volunteers back in the 1800's like a lot who settled these hills. So I'd like to nominate him too. Caverhill Way maybe?"	DOC/19/75663
Bellbird		bird names
Kaka		bird names
Chaffinch		bird names
Rosella		bird names
Weka		bird names
Tulip		Plant name

Although there is an emphasis on the names proposed by the developer (as long as they met LINZ requirements) the final decision is up to the Committee on the final name.

Unless the naming becomes controversial, then it could go to full Council for a decision.

Names with an important contribution to the City and Events are favourable.

From: Christine Fawcett

Sent: Thursday, 12 December 2019 12:09 PM

To:

Subject: Fw: Road Naming

From: Christine Fawcett
Sent: Monday, June 24, 2019 7:07 PM
To: Dawn McKinley
Subject: Re: Road Naming

For the “Fawcett” family our ties to the valley go back as far as 1870, I had 4 great Aunts Priscilla, Clara, Rhoda Ann, and Charlotte who came to the valley with their husbands to help clear the land. Sadly Charlotte died over here due to child birth, and the baby died 8 days later. Rhoda Ann’s only daughter was born here in the valley.

For 30 plus years my late father Ron Fawcett and I have researched the Fawcett family tree and we have never been able to find out where they are buried.

My grandfather Leo Fawcett was a milkman and use to come to the valley with horse and cart with large milk churns collecting milk to take to the Hutt Valley. One of his stops was at the Pollard house along Wainuiomata main road and he got to know the family well and was best man at one of the Pollards weddings.

My parents Ron and Jean built the family house in Fraser Street 1958, I have brothers Murray & Colin and 1 sister Daryl, both Colin and Daryl reside in the Valley as I still do.

Dad became a milkman in the valley a job he did for 26 years. Dad also was the bowling club first green keeper. Dad organised many events for the club. Money was needed and raised for the bowling club extension. This complete Dad still organised gala days in which after one event he purchased lazy boys for the hutt hospital. Dad organised all the bowling tournaments and trips to Australia for the club and for many years also organised along with my mother the huge Christmas function. My grandson took up bowling as a sport at school and the club sorted a set of bowls for Luke and while I was there the president said ‘we reorganised the men's locker room and there is a photo of your father on the wall, one of the older members of the club told members please don’t ever take this photo down Ron did so much for the club’ and I was very touched by this comment.

We are descendants of the first Fawcett family to arrive in New Zealand in 1842 my gg grandparents arrived in 1842 on board the Thomas Harrison, and I’m very proud of my surname.

From: Judith Morgan

Sent: Sunday, 15 December 2019 9:21 AM

To:

Subject: Fwd: 80 Parkway Subdivision

Begin forwarded message:

From: Judith Morgan

Subject: 80 Parkway Subdivision

Date: 14 December 2019 at 11:32:22 AM NZDT

To:

13th December 2019

Petone 5012.

To Whom it May Concern.

I wish to make a submission for naming a

My husband Brian Morgan and myself were the first owners of this property named 80 Parkway, which was on sold after he became ill and was unable to carry out his vision for this subdivision, for which the first stage is a street now named "Brian Morgan Terrace”.

The reason for my submission is that when in our ownership, we researched possible names for subdivision and streets etc.

After reading a early history of Wainuiomata in a publication by Vickie Alexander, it was found that the whole of the Parkway area which was farming in the early 1900’s, the homestead was named “Grovedale” which we thought appropriate for naming some part of the subdivision. Being the connection with area.

I submitted this name when the street names were called for, for the 1st stage. I attended the meeting when names were selected, and was to be recorded at the time that Grovedale would be put forward for the 2nd Stage.

This was the Wainuiomata Community Board.

I would really appreciate this name be documented in some way.

Yours faithfully,

Attachment 5

Appendix 5 For Action 28 June 2016 - Proposed New Street Names 85-201 Parkway

For Action

MEMO TO: Zackary Moodie - Traffic Engineer

COPY TO: Lyle Earl, Traffic Assets Manager

Richard Sinnott, Chair Wainuiomata Community Board

DATE: 28 June 2016

MEETING: Wainuiomata Community Board Meeting of 22/06/2016

Please note for your action / information the following decision arising from the meeting named above:

WCB 163,WCB 163,WCB 163,WCB 163,WCB 163,WCB 163,WCB 163	Proposed New Street Names: Parkway Subdivision 85-201 Parkway Wainuiomata
FILE REF	16/657
AGENDA ITEM NO.	WCB2016/3/120

Resolved: Minute No. WCB 16304

“That the Board approves Brian Morgan Terrace as a new Public Street name for new (Road 1) attached as Appendix 1 to the report.”

Resolved: Minute No. WCB 16305

“That the Board approves Barry Groucott Grove as a new Public Street name for new (Road 2) attached as Appendix 1 to the report.”

Resolved: Minute No. WCB 16306

“That the Board approves Hillview Rise as a new Private Street name for new (Road 3) attached as Appendix 1 to the report.”

Resolved: Minute No. WCB 16307

“That the Board approves Apperley Way as a new Private Street name for new (Road 4) attached as Appendix 1 to the report.”

Resolved: Minute No. WCB 16308

“That the Board notes if any of the agreed street names for the Parkway Subdivision 85-201 Parkway, Wainuiomata require amendment due to Land Information New Zealand requirements, the Board will call a further meeting to decide new names.”

Resolved: Minute No. WCB 16309

“That the Board recommends that the second phase development of the Parkway Subdivision, Wainuiomata include Grovedale for the main public road, with the appropriate road type to be determined.”

Resolved: Minute No. WCB 16310

“That the Board recommends future new street names for subdivision developments in Wainuiomata be advertised on the Hutt City Council website and the Wainuiomata News.”

SPECIFIC ACTIONS REQUIRED:

92 19 February 2020

Wainuiomata Community Board

15 January 2020

File: (20/41)

Report no: WCB2020/2/12

Schedule of Meetings for 2020

Recommendation

That the Board:

(i) approves the meeting dates for 2020 in respect of its own meetings, attached as Appendix 2 to the report;

(ii) notes that the Chair will set the dates for informal get-togethers of the Board as the need arises; and

(iii) delegates authority to the Chief Executive in consultation with the Board Chair to alter the date, time or venue of a meeting, or cancel a meeting, should circumstances require this.

1. The report considered by Council at its meeting held on 10 December 2019 is attached as Appendix 1.

2. Council adopted the recommendations contained in the report, with one adjustment of the meeting cycle 2 meeting date of the Community and Environment Committee to Wednesday 4 March 2020, to avoid a clash.

3. The update schedule of meetings for 2020 is attached as Appendix 2.

Appendices

No.	Title	Page
1 ⇩	Schedule of Meetings for 2020 Hutt City Council Report - 10 December 2020	93
2 ⇩	Meeting Schedule 2020 Final	97

Author: Donna Male

Committee Advisor

Approved By: Kathryn Stannard

Head of Democratic Services

MEMORANDUM 100 19 February 2020

Our Reference 20/3

TO: Chair and Members

Wainuiomata Community Board

FROM: Debbie Hunter

DATE: 06 January 2020

SUBJECT: Community Engagement Fund 2019-2020

Recommendation

That the Board:

(i) notes that the Community Engagement Fund closed on 14 November 2019 and two applications had been received;

(ii) agrees retrospectively that the applications were considered according to the merits of the application criteria and priorities of the fund;

(iii) agrees retrospectively to Church of Nazarene – Wainuiomata granted $700 towards purchase of fruit and vegetables and rubbish bags for the Xmas Nui Parade held on 30 November 2019;

(iv) agrees retrospectively to Love Wainuiomata being granted $1,650 towards equipment hire and purchase of consumables for the Xmas Nui Parade held on 30 November 2019;

(v) agrees that $6,257.00 is available for a second round in 2020, with decisions to be made at their June 2020 meeting; and

(vi) requests the recipients of the Wainuiomata Community Engagement fund be invited to attend a Community Board meeting in 2020 to introduce themselves, particularly to the newly elected members.

Purpose of Memorandum

1. For the Board to assess the eligible Community Engagement Fund applications.

Background

Community Engagement Fund

2. Hutt City Council agreed through the 2016/2017 Annual Plan to contribute $48,850 for the Community Board/Community Committee Community Engagement Fund.

3. This is for local activities and events that directly benefit the communities concerned.

4. Two applications were received under the Wainuiomata Community Board Community Engagement Fund. They are as follows:

No.	Organisation	Description	$Request
1	Church of Nazarene – Wainuiomata	Towards purchase of fruit and vegetables and rubbish bags for the Xmas Nui Parade held on 30 November 2019	700.00
2	Love Wainuiomata	towards equipment hire and purchase of consumables for the Xmas Nui Parade held on 30 November 2019	1,650.00
			$2,350.00

5. The Board has $8,607.00 to be allocated.

6. Eligible Community Engagement Fund applications presented in this round request a total of $2,350.00.

7. The applications needed to be considered prior to 25 November 2019.

8. Applications were considered at an informal meeting including Ward Councillors and newly elected members of the Board.

Appendices

There are no appendices for this Memorandum.

Author: Debbie Hunter

Community Advisor - Funding and Community Contracts

Approved By: Melanie Laban

Head of Community Projects and Relationships

102 19 February 2020

Wainuiomata Community Board

31 January 2020

File: (20/73)

Report no: WCB2020/2/19

UPDATE ON PLANNED COMMUNITY ENGAGEMENT WORK REGARDING CLIMATE CHANGE

Purpose of Report

1. The purpose of this report is to update the Board on planned community engagement work regarding climate change.

Recommendations

That the Board receives and notes the contents of the report.

Background

2. Work has begun on a project to engage with the Lower Hutt community regarding climate change.

3. Within the scope of the project are two closely linked pieces of work; the development of a city-wide zero carbon reduction plan or pathway, and the development of adaptation strategies for those parts of Lower Hutt forecasted to be at risk to sea level rise and other climate change-related effects (for further background, refer to two previous Council Committee papers: PRC2019/4/164[3] and PRC2019/3/152[4]).

4. The necessary engagement with our Lower Hutt communities around the impacts of climate change will generate a broad spectrum of opinions and value sets from a wide range of interest groups.

5. A co-design approach is currently preferred because it offers advantages over the traditional consultation-based engagement process in the depth and richness of the process by which it engages and works with Council’s partners and stakeholders, an important consideration for this work.

6. The co-design methodology is focused on real engagement and working with communities and partners to co-design the process as well as the solutions to challenges, rather than working in relative isolation and presenting findings for community feedback.

Work under way

7. Creative HQ Ltd has been engaged to undertake the first phase of this work, which involves an assessment of whether or not (i) the co-design framework appears to be viable in terms of the work to be undertaken, and (ii) the two work-streams (mitigation vs adaptation) can be run co-jointly or need to be run as separate (albeit closely linked) pieces of work.

8. This involves identifying and meeting with our mana whenua partners and key stakeholders in the community to test their interest in the co-design process and their potential participation in a Lead Group. This step is key to the success of the project as this Lead Group is expected, in Phase 2, to guide and shape the work and thereby give us the greatest chance of community buy-in, acceptance and thus success.

9. Further phases of the project are as follows:

a. Phase 2 – Engagement design and preparation

b. Phase 3 – Engagement with the community

c. Phase 4 – Creation of the pathway to achieve outcomes

Next steps

10. Subject to the engagement with mana whenua partners on this issue developing satisfactorily for both parties, officers will report to Council on the outcomes of Phase 1, and request approval to proceed with Phases 2-4.

11. Overall and if the work proceeds as currently planned, Phase 4 could be completed by the end of December 2020.

Appendices

There are no appendices for this report.

Author: Jörn Scherzer

Manager, Sustainability and Resilience

Approved By: Helen Oram

Acting General Manager, City Transformation

MEMORANDUM 104 19 February 2020

Our Reference 20/71

TO: Chair and Members

Wainuiomata Community Board

FROM: Geoff Stuart

DATE: 31 January 2020

SUBJECT: Waiu Street Fenced Dog Park Update

Recommendation

That the information is received.

Purpose of Memorandum

1. To update the Wainuiomata Community Board on the development of the fenced Dog Park at 7A Waiu Street.

Background

2. The land at 7A Waiu Street was purchased in December 2017 for a proposed fenced dog park.

3. Since then, progress of the project has been shared with elected members via the General Manager’s report on three occasions:

· 1 February 2018: Council purchases land in Wainuiomata for a proposed dog park after the establishment of the cycle way.

· 10 January 2019: Council engages a landscape architect to assist in design.

· 13 June 2019: Update re: opening early 2020.

· Reporting on the proposed dog park was also done via the Dog Control Activity Report 2017/18, paragraphs 31-32, entitled: Looking forward to dog park in Parkway.

· On 8 April 2019, a presentation was delivered by Council officers to the Wainuiomata Community Board meeting. The concept plan was shared with the public at this meeting.

· The project is included in the Long Term Plan’s Wainuiomata projects.

4. Prior to the construction of the Wainuiomata cycleway, the contractor, Downers, approached Council to use the proposed dog park land as the depot for the construction of the cycleway. At that time it was agreed to let Downers use the site.

5. The site was vacated by Downers in September 2019. Council received a quote from Downers for the development of the fenced dog park on 15 October 2019.

Downers proposed to do the work in stages:

Stage 1 Landscaping

Stage 2 Carpark, install equipment and fencing

Stage 3 Pedestrian areas and water supply

6. Due to the cost our procurement policy requires council to get three quotes.

7. The next steps and indicative timeframes for the development are as follows:

· February 2020: Prepare and obtain a resource consent for the development of the proposed dog park, underway.

· April 2020: Resource consent decision.

· May/June 2020: Tender for development work.

· October 2020: Start the construction of the dog park (subject to ground conditions).

· April 2021: Indicative completion date (subject to ground conditions – more detail available after tender).

8. Stakeholder engagement:

· Adjoining owners and occupiers – consultation as part of the preparation for resource consent

· Dog owners, Wainuiomata residents and organisations (like Love Wainuiomata) – will be kept informed via the Council channels

· Elected members and community board members – will be updated regularly about progress via email and in person.

9. Officers note the sequencing and time to achieve the indicative completion date are longer than originally anticipated. Officers have sought advice on the above time line and believe this to be realistic.

Appendices

There are no appendices for this report.

Author: Geoff Stuart

Head of Regulatory Services and Emergency Management

Approved By: Helen Oram

Acting General Manager, City Transformation

Attachment 1

Wainuiomata Community Board - Chair's report

Tuesday 11 February 2020

Tēnā koutou,

Delegations and Portfolios for Members

At our inaugural meeting in November, Mayor Campbell Barry advised that Community Boards will be receiving additional delegations. These will enable us to do more on behalf of our communities. Council officers will engage with community boards ahead of the April council meeting where they will be considered. I also advised at the last meeting that members would like to take on portfolios that reflect their various skills and areas of interest. We will be able to announce our portfolios at our meeting on Wednesday 19February.

Community Clinics

We will resume holding community clinics once a month. Each clinic will vary in time from day to evening to allow everyone an opportunity to share their concerns and ideas with their local Community Board representatives. Our first clinic will be held on Saturday 22 February - details will be confirmed and announced via our Facebook page and in the Wainuiomata News.

Events

The Community Board would like to host and sponsor community events. Beginning with a Neighbours Day event in March.

Community Engagement Fund

Our balance for the Community Engagement fund is $6,257.00. Applications open over the months of April and May with decisions due in June. We will be promoting this fund so that local groups can apply. I refer to the report for more detail.

Community Spirit Awards

This year the awards will be presented at our meeting on 26 August 2020. This is an opportunity for the community to recognise local people who go above and beyond in service to Wainuiomata. Nominations will open from June to July. More information will be available closer to the time.

Local Issues

Kāinga Ora: There are a number of locals who both support or share concerns around aspects of the proposed transitional housing development at the old Wood Hatton Primary School in Wood Street. Kāinga Ora hosted a Drop-in Clinic on 11 of December and a recent meeting on 22 of January. Chris Bishop MP hosted a meeting on 16 of December. Kāinga Ora officials will convey community feedback to the Minister after which they will call another meeting.

Wainuiomata Cleanfill: On 18 of December 2019 independent commissioner Robert Schofield granted the extension of the cleanfill on 130 Coast Road Wainuiomata. Certain conditions must be met per Appendix 1 of that decision. Operational conditions include the opening hours of Monday to Friday 7.30am to 5pm and Saturday 7.30am until noon excluding public holidays. There will be no more than 75 trucks per day. And the cleanfill will not operate beyond 19 June 2022.

Ngā Mihi,

Gabriel Tupou

CHAIRMAN

[1] This excludes sites that are considered high profile, significant on a city-wide basis due to their size and location, or where the site crosses ward or community boundaries.

[2] The Operational Guide for Urban Forest Plan is available from Council’s Parks and Gardens Division.

[3] “Development of a City-Wide Zero Carbon Plan”, pp 30 - 54 Policy and Regulatory Committee Meeting on 2 September 2019

[4] “Update on the Work to Adapt to Climate Change Impacts”, pp 45 – 54, Policy and Regulatory Committee meeting on 15 July 2019

Gabriel Tupou (Chair)	Dawn McKinley (Deputy Chair)
Terry Stallworth	Gary Sue
Sisi Tuala-Le’afa	Jodie Winterburn

Cr Keri Brown