1                                          11 February 2020

HUTT CITY COUNCIL

 

Long Term Plan/Annual Plan Subcommittee

 

Minutes of a meeting held in the Council Chambers, 2nd Floor, 30 Laings Road,

Lower Hutt on

 Tuesday 11 February 2020 commencing at 9.32am

 

 

PRESENT:

Mayor C Barry (Chair)

Deputy Mayor T Lewis

 

Cr D Bassett (From 9.33am)

Cr J Briggs

 

Cr K Brown (From 9.33am)

Cr B Dyer

 

Cr S Edwards

Cr D Hislop

 

Cr C Milne

Cr A Mitchell

 

Cr S Rasheed

Cr N Shaw

 

Cr L Sutton

 

 

APOLOGIES:                  There were no apologies.

 

IN ATTENDANCE:       Ms J Miller, Chief Executive

Mr L Allott, Chief Information Officer

Ms A Blackshaw, Acting General Manager, City and Community Services

Mr B Kibblewhite, General Manager, Corporate Services

Ms H Oram, Acting General Manager, City Transformation (part meeting)

Ms J Livschitz, Chief Financial Officer

Mr P Benseman, Budgeting and Reporting Manager

Mr J Scherzer, Manager, Sustainability and Resilience (part meeting)

Mr M Sherwood, Head of Parks and Recreation (part meeting)

Mr B Cato, Chief Financial Officer (part meeting)

Mr M Mercer, Head of Community Hubs (part meeting)

Mr B Hodgins, Strategic Advisor (part meeting)

Ms J Randall, Programme Lead – Planning and Reports (part meeting)

Ms J Stevens, Contractor

Ms C Ellis, Senior Advisor to the Chief Executive (part meeting)

Ms H Corrigan, Senior Communications Advisor (part meeting)

Mr J Griffiths, Head of Mayor’s Office (part meeting)

Ms H Stringer, Financial Transaction Services Manager (part meeting)

Ms M Laban, Head of Community Projects and Relationships (part meeting)

Mr A Yip, Strategic Projects Manager (part meeting)

Ms K Stannard, Head of Democratic Services (part meeting)

Ms D Male, Committee Advisor

Ms H Clegg, Minute Taker

 

 

PUBLIC BUSINESS

 

 

1.

OPENING FORMALITIES – KARAKIA TIMATANGA

Kia hora te marino                                                          May peace be wide spread

Kia whakapapa pounamu te moana                            May the sea be like greenstone

He huarahi mā tātou i te rangi nei                               A pathway for us all this day

Aroha atu, aroha mai                                                     Let us show respect for each other

Tātou i a tātou katoa                                                      For one another

Hui e Tāiki e!                                                                  Bind us together!

2.       APOLOGIES 

Resolved:  (Mayor Barry/Cr Mitchell)                                    Minute No. LTPAP 20201

“That the apology for lateness received from Crs Bassett and Brown be accepted”.

3.       PUBLIC COMMENT

Comments are recorded under the item to which they relate.

 

Crs Bassett and Brown joined the meeting at 9.33am.

 

4.

Presentation by the Mayor and the Chief Executive (20/31)

Mayor Barry welcomed all to the meeting and tabled his Mayoral Statement.  He  acknowledged the extensive work undertaken by officers and commented on the comprehensiveness of the information provided. 

The Chief Executive gave a brief overview of her work to date since taking up her appointment and outlined her preliminary findings from her review.  She highlighted that her intentions for the future were that officers would be better engaged, an efficiency culture would be adopted and better use of technology would be implemented across all sectors of the organisation.  She added that better overview of capital projects was required and that a full picture of all workings of the organisation should be available to the members for transparency and to assist in making informed decisions.

Cr Sutton left the meeting at 10.33 am and rejoined the meeting at 10.35am.

 5.      CONFLICT OF INTEREST DECLARATIONS     

          Cr Rasheed and Cr Dyer declared conflicts of interest in relation to the Hutt Valley Chamber of Commerce.
Cr Sutton, declared conflicts of interest in relation to the Hutt Valley Chamber of Commerce and the Sculpture Trust.
Cr Milne declared a conflict of interest in relation to Hutt Valley Tennis (HVT).

          The Chair advised that he had received legal advice from DLA Piper that suggested Cr Milne should declare a conflict of interest in relation to HVT and should not take part in discussion or voting on the matter.

6.       Recommendations to Council - 11 February 2020

          The Chair gave precedence to item 6ii) prior to item 6i).

          The items are recorded in the order in which they were listed on the order paper.

i)

Annual Plan 2020-2021 and Long Term Plan 2018-2028 Amendment Consultation Document (19/1423)

 

The Chair explained that the item would initially be discussed before it lay on the table pending discussion and debate of all items within item 6iii).

The Programme Lead – Planning and Reports elaborated on the report.

The Chief Executive advised the Subcommittee was being asked to endorse an approach.  She also advised that Audit NZ had requested inclusion of a statement that there was a structural deficit which needed correction.

The Chair requested more detailed explanations concerning the Riverlink Project be included. 

In response to a member’s request to separate critical vs non-critical Riverlink Project elements, along with GWRC, NZTA and central government contributions, the Chief Executive advised that all information concerning funding for the project was still being analysed.  She added that the bulk of spending for this project would not be in the coming financial year. 

Cr Mitchell asked that the targetted rates amount for the proposed Rubbish and Recycling Scheme be added.

In response to members’ concerns that the wording relating to the Financial Sustainability section of the draft consultation document was incorrect, the Chair agreed to change the word “should” to “could”, and add “some” to the beginning of the second sentence. 

Cr Sutton left the meeting at 6.38pm and rejoined the meeting at 6.39pm.

The Chief Executive reiterated the final document would be submitted to the next meeting on 18 March 2020. 

 

The Chair lay the matter on the table to consider the other items of business prior to decisions being made.

 

The item was resumed at 6.38pm.

 

Resolved: (Mayor Barry/Cr Mitchell)                  Minute No. LTPAP 20202

“That the Subcommittee:

(i)    notes that a meeting of the Subcommittee is scheduled for 18 March 2020 for the purpose of adopting the typeset Consultation Document and questionnaire and the Long Term Plan information that underlies the proposed 2020-21 Annual Plan and 2018-28 Long Term Plan Amendment; and

(ii)   notes that Audit New Zealand will be auditing the proposed amendment to the Long Term Plan 2018-2028 and changes to Council’s Financial Strategy from 10 to 21 February 2020.”

 

RECOMMENDED: (Mayor Barry/Cr Mitchell)     

                                                                                     Minute No. LTPAP 20203

“That the Subcommittee recommends that Council:

(i)    establishes a working group to provide ongoing guidance on the Consultation Document and questionnaire to allow this to be submitted for typesetting by early March;

(ii)   agrees that the membership of the working group be Mayor Barry, Deputy Mayor Lewis, Cr Edwards and Cr Hislop; and

(iii)  endorses the content of the modified Consultation Document and will be further modified with the decisions made at the meeting today with the understanding that its content and form will be redesigned to be accessible to a wide range of residents.”

          The Chair gave precedence to item 7 prior to item 6iii).

          The items are recorded in the order in which they were listed on the order paper.

ii)

Impact of General Revaluation 2019 and Rating Options for Consultation (19/1426)

 

The Chief Financial Officer and Mr Philip Jones representing Qutable Value Ltd elaborated on the report.  The Chief Financial Officer explained that a full review of the Ratings Policy would involve thorough public consultation.

In response to a request from a member regarding reverting back to a more fair ratings differential policy, where the residential portion was 60%, Mr Jones advised that that was the intention of the review including understanding the rationale behind the 60% threshold.  He added the review would involve approximately three to four months work and should not be rushed.

The Chair acknowledged members concern that the residents in lower socio-economic areas were least likely to be able to afford any rates increases. 

 

RECOMMENDED:  (Mayor Barry/Cr Edwards) Minute No. LTPAP 20204

That the Subcommittee recommends that Council:

(i)    notes that the overall Revenue and Financing Policy, including the differential factors, will be reviewed from a first principles approach as part of the 2021-2031 Long Term Plan process;

(ii)   notes the significant changes between and within the different categories in the capital values in the 2019 rating revaluation;

(iii)  notes the proposed options available in relation to rating differentials for 2020/21;

(iv)  agrees that option 3 is the preferred option for 2020/21 and that consultation is progressed on this basis

Summary of option 3 proposal: to allocate the general rate using modified differentials in 2020/21, and to ensure the percentage of the 2020/21 general rates collected from each of the differential categories used in 2019/20 remains the same as the percentages of general rates collected in 2019/20;

(v)   notes that option 3 requires an amendment to the current Revenue and Financing Policy when Council proposes to modify the current General rate differentials; and

(vi)  notes that this consultation matter will be included in a Statement of Proposal to amend the 2018-2028 Long Term Plan and will be audited ahead of the next meeting of the Long Term Plan/Annual Plan Subcommittee on 18 March 2020. 

The meeting adjourned at 11.15am and resumed at 11.35am.

iii)

Draft Annual Plan 2020/2021 and Long Term Plan Amendments - Financial Aspects (19/1424)

 

Speaking under public comment, Mr Max Shierlaw requested Council not change the existing method of calculating rates as it was consistent with proper accounting practice.  He considered a 3.8% rates increase should be sufficient for 2020/2021.

 

Speaking under public comment, Ms Megan Russell, accompanied by Ms Zara Struthers and Mr Darren Sears, representing Hutt Valley Gymnastics (the club), introduced a revised Hutt Valley Gymnastics’ proposal.  She explained a new $1.5M 864m2 building was proposed adjacent to the former Avalon Rugby Clubrooms (also refurbishing that building), which would enable the club to host regional events. 

 

Mr Sears further explained that details of the proposal, sketches and financials were available.  He reminded members that the club had worked with officers to find a solution.  

 

In response to questions from members, Mr Sears explained the new facility would not be labelled a regional facility as such a facility was required to be larger to host a wider range of gymnastic events. 

 

Speaking under public comment, Mr Dick Werry, Life Member and representing Hutt Valley Tennis believed the debt level was exceptionally healthy.  He reminded members that rates were used every minute of every day.

 

In response to a question from a member, Mr Werry was uncertain if discussions had occurred with officers concerning a possible Council underwriting of a loan. 

He also reminded members that if a new source of income was not established to replace that lost when the Squash Club left, then Hutt Valley Tennis would have to fold.

 

Speaking under public comment, Mr Matt Young raised concerns with the Riverlink project rising costs.  He asked for further scrutiny of why the extra $22M was necessary for inclusion in this year’s Annual Plan.   

 

Speaking under public comment, Ms Jacky Albert, representing Hutt Valley Tennis expressed disappointment and frustration at the delays to approve funding to allow Hutt Valley Tennis to continue to operate and grow.  She elaborated on the extensive youth and Maori tennis programmes being run and urged Council to fully commit.

 

In response to a question from a member, Ms Albert confirmed the national Maori tennis organisation (Aotearoa Maori) was investigating funding the Maori Youth Tennis Development Programme out of Mitchell Park.   She agreed to supply statistics detailing the economics of tournaments.  She added that once Aotearoa Maori was contracted more national body funding would be available to Mitchell Park. 

 

Speaking under public comment, Mr Derek Wilshere congratulated members on the openness with which Council was addressing its financial situation.  He asked that full funding be allocated to the Eastern Bays Walkway and that it be brought forward for early completion.

 

In response to a question from a member, Mr Wilshere advised it was easy for the “glamour” of new projects to take over from the logistics of continued maintenance funding.  He further added that spending on infrastructure was important.

 

Speaking under public comment, Ms Virginia Horrocks, Chair, representing the Eastbourne Community Board, reminded members of the Greater Wellington Regional Council (GWRC) submission period for the Eastern Bays Walkway.  She urged Council to fund its portion of the project as it was essential for safety, infrastructure and transport reasons. 

 

The Chair requested officers to address the issue raised by the previous speaker.

The Chief Financial Officer elaborated on the report.  She presented a Powerpoint show.  With regards to the  Three Waters Slide, the Chief Financial Officer summarised Wellington Water Ltd’s recommended priority spendings in waters. 

In response to a question from a member, the Chief Financial Officer explained that capital funding for specific projects was not included.  With regard to Indicative Impact for Suburbs, she advised a rates calculator was being developed, and would be available online from next week.

In response to a question from a member as to why Council’s Financial Strategy was proposed to be changed, the Chief Financial Officer explained that it was necessary to get smarter about how the true operating budget was displayed.  She added that the revaluation of assets currently occurred every two years and that that was a costly and resource intensive exercise.

In response to a question from  member, the Chief Financial Officer advised Wellington Water Ltd had been asked to report to the Policy, Finance and Strategy Committee meeting to work through the full programme of work required.

In response to a question from a member, the Chief Financial Officer agreed to work through the issues raised (that the difference between last year’s Annual Plan and this year’s Annual Plan appeared to show $21M less in rates and $49M in increased costs), and would report back.

The meeting adjourned at 1.05pm for lunch and resumed at 1.44pm.

 

The Chief Financial Officer advised that Council’s Urban Design Manager would report to the next meeting to be held on 18 March 2020, in relation to RiverLink and the Melling Interchange.

 

RECOMMENDED: (Mayor Barry/Cr Dyer)                Minute No. LTPAP 20205

“That the Subcommittee recommends that Council:

(i)      notes the Draft Annual Plan 2020/21 and Long Term Plan (LTP) amendment financial information as detailed in the report;

(ii)     notes the legislative requirement related to a balanced budget and financial prudence as detailed in paragraph 24 and that this is an important consideration on the overall average rates increase to be consulted on as part of the proposed 2018-28 Long Term Plan (LTP) Amendment; and

(iii)    notes the targeted savings programme of $1M to be led by the Chief Executive and notes the planned full base budget review as part of the LTP.”

 

In response to a question from a member regarding Guiding Principle 4, the Chief Executive advised there were many ways to afford rates.  She highlighted that the advertising of those options would be reassessed to ensure equality existed.

 

RECOMMENDED: (Mayor Barry/Deputy Mayor Lewis) Minute No. LTPAP 20206

 

“That the Subcommittee recommends that Council approves the initial draft of the “guiding principles” related to the financial strategy as detailed in paragraph 12.”

 

In response to questions from members regarding the increase in dog fees, the Acting General Manager, City Transformation advised the proposed fees increase reflected user pays.  She noted that the dog pound currently recovered all costs whereas the actual dog licensing aspect of the division did not.  She added the proposed fees and charges would bring Council into line with Wellington City Council fees and charges.  She added that Council ran the service for Wellington City Council.  She further added that efficiencies could be made to modernising dog registrations as investments in technology occurred.

 

RECOMMENDED:  (Mayor Barry/Cr Rasheed)         Minute No. LTPAP 20207

“That the Subcommittee recommends that Council approves consultation on the proposed changes to fees and charges as detailed in Appendix 2 attached to the report.”

 

Members discussed the proposed changes to the Recycling and Refuse Targetted Rate.  The Manager Sustainability and Resilience advised the Auditors had required officers indicate a preferred option rather than simply putting forward four options.  He confirmed the preferred option may change as a result of public feedback.

In response to a question from a member regarding the situation with the Kaianga Ora properties, the Manager Sustainability and Resilience advised little feedback had yet been received from them.  He agreed to actively pursue talks with them. 

In response to questions from a member regarding proposed Option 3, the Manager Sustainability and Resilience agreed to alter the wording contained in the draft consultation document, such that the significant risks of adopting this option were more clearly outlined. 

In response to a question from a member regarding Option 4, the Manager Sustainability and Resilience advised this option could be afforded and that a manual bin tag would be required.  He added full costings would not be available until after a procurement process and that a risk of Option 4 was contamination with recycling items.  He further added that no option would be discarded if a preferred option was chosen.  He confirmed maintaining the staus quo was not considered due to costs.

The Chief Executive advised that whilst the consultants preferred Option 1, Council was interested in feedback of Options 1 and 2.  She highlighted the overall goal was to reduce the amount of rubbish entering the landfill.

Cr Briggs commented that alternate weekly pickups were a sensible solution as this meant there would only be one bin out each week reducing the potential adverse effects on footpaths, traffic movements and accessibilities. 

 

RECOMMENDED: (Mayor Barry/Cr Mitchell)          Minute No. LTPAP 20208

“That the Subcommittee recommends that Council:

(i)       approves consultation on the proposed changes to refuse and recycling services and the related targeted rates for these services as detailed in Section I;

(ii)     advises its preference for Option 2 within the Consultation Document; and

(iii)   notes that these will be effective from 1 July 2021 (ie, not 2020/21).”

 

 

In response to a question from a member, the Acting General Manager, City and Community Services confirmed there was $9M within the budget allocated to the Naenae Hub.  The Chair reminded members funding for the redevelopment was proposed to be from a mix of borrowings and rates. 

In response to a question from a member, the Chief Executive advised that a strengthen and refurbish option was not included as Council had previously excluded that option.  Cr Bassett expressed disappointment and asked such an option be included in the Consultation Document.

In response to a question from a member concerning pool charges for users outside of the region, the Chief Executive confirmed options for fees were being investigated.  The Divisional Manager, Parks and Recreation added that most users were from the Hutt Valley and Wellington region.

The Chair reminded members the project had been discussed at length at Committee and Council meetings.  He noted that a Spatial Plan was being developed in conjunction with the pool redevelopment.

 

RECOMMENDED:  (Mayor Barry/Cr Shaw)             Minute No. LTPAP 20209

“That the Subcommittee recommends that Council approves consultation on the proposed changes to the rates revenue increase related to the LTP Amendment for the Naenae pool and fitness suite as detailed in table 9, being a 1% rates increase for 2020/21.”

 

In response to a question from a member regarding a specific targetted rate, the Chief Executive agreed some clubs did have a targetted rate.  The Divisional Manager, Parks and Recreation added that Hutt Valley Tennis intended to raise $440,000 through fundraising and grants.

In response to a question from a member regarding the possible cost to Council for redeveloping the land should tennis not continue at Mitchell Park, the Divisional Manager, Parks and Recreation advised the future use of the land would help determine costs.

In response to a question from a member regarding the conditional funding allocated to Hutt Valley Tennis last year, the Chair advised that at that time, there was no clear funding solution for Naenae Pool.

 

RECOMMENDED:  (Mayor Barry/Cr Hislop)        Minute No. LTPAP 20210

“That the Subcommittee recommends that Council:

(i)       includes $500k for Hutt Valley Tennis in the Draft Annual Plan 2020/21; and

(ii)     includes $850k as an unbudgeted item for consultation and final decision to be made in approving the Annual Plan 2020/21. “

 

The meeting adjourned at 3.44pm and resumed at 4.02pm.

 

The Strategic Advisor explained that Wellington Water Ltd’s prioritised works were required in this financial year.  He further explained that more investigations to plan for growth were required, along with more resources to enable flood mitigation works to occur to prevent major issues.  In conclusion the Strategic Advisor advised that allocating additional funding into investigating the existing network would allow for more accurate forecasting for the condition assessment and renewal programmes.

In response to a question from a member, the Strategic Advisor agreed to inform Wellington Water Ltd of known areas of high likelihood of poor pipe condition, eg Petone. 

The Chair reminded members that spending on core infrastructure was a priority. 

In response to questions from members, the Divisional Manager, Parks and Recreation confirmed a purpose built facility was being proposed, along with refurbishment of the former Avalon Rugby Clubrooms.  He added that while the building was located on Fraser Park, it was a stand alone building, separate from the Ricoh Sports hub and parking was an operational issue to be assessed at a later stage.

Cr Bassett left the meeting at 4.15pm.

In response to questions from members regarding the Wainuiomata Hub, the Head of Community Hubs advised that the reduced funding would provide for a refurbished facility and that maintenance costs would be met.  He added it would be advantageous to undertake a Spatial Plan in conjunction with the work being carried out by Progressive Ltd.

Cr Bassett returned to the meeting at 4.20pm.

In response to a question from a member, the Chair advised that no further consultation would occur on this matter as it had already been extensively consulted on.

 

RECOMMENDED:  (Mayor Barry/Cr Briggs) BY DIVISION

                                                                                     Minute No. LTPAP 20211

“That the Subcommittee recommends that Council agrees that Council staff employed via contract be paid the Living Wage, from existing budgets, as and when contracts are due for renewal.”

 

The motion was declared carried by division with the voting as follows:

For

 

Mayor Barry

Cr Briggs

Cr Brown

Cr Dyer

Deputy Mayor Lewis

Cr Edwards

Cr Mitchell

Cr Shaw

 

Against

 

Cr Bassett

Cr Hislop

Cr Milne

Cr Sutton

Cr Rasheed

Total: 8

Total: 5

 

In response to a question from a member regarding the Fraser Park Grandstand demolition, the Divisional Manager, Parks and Recreation explained that the original project had included funding for the demolition of all redundant buildings.  Due to cost overruns those funds were now not available.  He added that the grandstand posed a safety risk and that investigations were occurring into possible repurposing of other buildings.

The meeting adjourned at 4.48pm and resumed at 4.55pm.

The Chair introduced the key areas where the Chief Executive believed initial savings could be made on the way to achieving $1M in savings during the year.

In relation to questions concerning the International Co-operating Cities fund, the Chair advised the monies were used to host events and other initiatives regarding sister cities.  He added that he was aware of the 25th Anniversary of Relations with Minoh occurring in 2020, and highlighted that Minoh had advised that a 30 year Anniversary was celebrated rather than a 25th.

In response to a question from a member regarding the Biodiversity Fund, the Chief Executive advised the budget had not been spent this year.  She said that with a new Government Policy Statement due soon, the money this year would be utilised for rebuilding trust with the landowners.

In response to a question from a member, the Chair advised the Wainuiomata shopping area did not qualify for the Suburban Shopping Centre Fund and he agreed to circulate the relevant policy.

The Chair apologised to Cr Milne, as Chair of Technology Valley, for the lack of consultation regarding Technology Valley funding.  It was agreed to retain the full $90,000 in the Draft Budget.

In response to a question from a member regarding Community Panels, the Acting General Manager, City Transformation advised money had been retained in the Draft Budget to enable a review of the Panels to occur.  The Chair agreed to follow up on when the review report would be reported to Council.

In response to a question from a member, the General Manager, Corporate Services advised $144,000 was required for the Civic Events Centre to ensure the centre remained “turnkey” ready.  The Chief Executive advised an information report would be presented to Council in due course.

In response to a question from a member regarding the Community Panels budget, the Acting General Manager, City Transformation advised a report on the issue would be reported to the Council meeting in March.

In response to a question from a member regarding the Library Stock Replacement budget flunctuations, the Chief Executive agreed to assess the matter as part of her internal review.

Cr Brown left the meeting at 5.47pm.

Cr Milne left the meeting at 5:48pm.

In response to a question from a member regarding the Community Facilities funding, the Chief Executive advised the budget was also part of her internal review including unspent monies due to be carried over.

Cr Milne rejoined the meeting at 5.49pm.

In response to a question from a member regarding the apparent underspend provided for public toilet upgrades, the Chair agreed to investigate the matter. 

In response to a question from a member regarding the difference between the Regional Grant and the Regional Amenities Fund, the Chair agreed to investigate the matter.

Cr Brown rejoined the meeting at 5.51pm.

The Chief Executive advised that although members did not have all the information before them to make fully informed decisions about each budget line, this was nevertheless an important exercise in the review process.

 

The Chair made suggestions to reduce budget amounts in the project lists, in Appendix 6, as follows:

 

RECOMMENDED: (Mayor Barry/Cr Briggs)              Minute No. LTPAP 20212

“That the Subcommittee recommends that Council agrees in relation to International Co-operating Cities to reduce the budget from $45k down to $5k.”

 

RECOMMENDED:  (Mayor Barry/Cr Brown)            Minute No. LTPAP 20213

“That the Subcommittee recommends that Council agrees in relation to Regional Amenities Fund to reduce the budget from $200k down to $0 for 2020/21.”

 

RECOMMENDED:  (Mayor Barry/Deputy Mayor Lewis) Minute No. LTPAP 20214

“That the Subcommittee recommends that Council agrees in relation to Suburban Shopping Centre Fund to reduce the budget from $300k down to $200k.”

 

RECOMMENDED:  (Mayor Barry/Cr Dyer)               Minute No. LTPAP 20215

“That the Subcommittee recommends that Council agrees in relation to Biodiversity Assistance for Landowners to reduce the budget from $260k down to $200k.”

 

RECOMMENDED:  (Mayor Barry/Cr Briggs)             Minute No. LTPAP 20216

“That the Subcommittee recommends that Council agrees in relation to Community Funding $100k as a one-off from unused funding.”

 

Cr Dyer left the meeting at 6.00pm.

 

RECOMMENDED:  (Mayor Barry/Cr Edwards)        Minute No. LTPAP 20217

“That the Subcommittee recommends that Council agrees to fund the Wellington Water Limited operational investment of $500k for 2020/21 from the savings agreed in relation to Appendix 6 to the report.”

 

Cr Dyer rejoined the meeting at 06.02 pm.

 

RECOMMENDED:  (Mayor Barry/Cr Edwards)        Minute No. LTPAP 20218

“That the Subcommittee recommends that Council agrees to fund the Wellington Water Limited capital investment of $2M.”

 

Cr Briggs left the meeting at 6.27pm and rejoined the meeting at 6.28pm.

 

In response to a question from a member as to whether the proposed 7.9% rates increase included funding for the proposed rubbish and recycling changes, the Chief Financial Officer confirmed it did not and that the current targeted rate for recycling would not be altered.

 

Cr Briggs left the meeting at 6.26pm and returned to the meeting at 6.27pm.

 

 

RECOMMENDED:  (Mayor Barry/Cr Briggs) CARRIED UNANIMOUSLY

                                                                                        Minute No. LTPAP 20220

“That the Subcommittee recommends that Council approves for consultation the proposed change to the overall rates revenue increase for 2020/21 of 7.9% comprising:

Inflationary cost increase

2.8%

Naenae pool and fitness centre refurbishment

1.0%

Partially addressing balanced budget and financial prudence funding requirements, including:

- Three Waters core infrastructure,

- Seismic strengthening work

- Legislative requirements related to the District Plan

4.1%

Total

7.9%

and notes the assumed 1% growth in the rating base for 2020/21.”

 

RECOMMENDED:  (Mayor Barry/Cr Mitchell)         Minute No. LTPAP 20221

“That the Subcommittee recommends that Council agrees with the officers’ recommendations as detailed within table 10 on items 1, 2, 4, 5, 7, 8, 9, 10, 11 and 12.”

 

RECOMMENDED:  (Mayor Barry/Cr Brown)            Minute No. LTPAP 20222

“That the Subcommittee recommends that Council notes that the estimated impact on the average residential property is an increase in rates charges of $207 per annum or $3.98 per week for existing ratepayers (this includes GST but excludes Greater Wellington Regional Council rates changes).”

 

7.

Information on the Rationale for the Recycling and Rubbish Options for the Long Term Plan Amendment (20/35)

Report No. LTPAP2020/2/29 by the Manager, Sustainability and Resilience

 

The Manager, Sustainability and Resilience elaborated on the report.

In response to a question from a  member regarding the costings of the proposals, the Manager, Sustainability and Resilience explained the costings had not been tested in the current procurement process and were based on similar exeriences in Dunedin and Porirua.  He confirmed the current private greenwaste service costs were approximately $200 per annum for a weekly service.

In response to a question from a member regarding the situation for multi-unit developments, the Manager, Sustainability and Resilience agreed to investigate all options further and report back.

 

Resolved:  (Mayor Barry/Cr Briggs)                                   Minute No. LTPAP 20223

“That the Subcommittee notes and receives the contents of this report.”

8.       QUESTIONS  

There were no questions.

 

There being no further business the Chair declared the meeting closed at 6.41pm.

 

 

 

 

 

 

 

 

C Barry

MAYOR

 

 

CONFIRMED as a true and correct record

Dated this 26th day of May 2020