HuttCity_TeAwaKairangi_BLACK_AGENDA_COVER

 

 

Hutt Valley Services Committee

 

 

13 February 2020

 

 

 

Order Paper for the meeting to be held in the

Upper Hutt City Council Chambers, 838-842 Fergusson Drive, Upper Hutt,

on:

 

 

 

 

 

Friday 21 February 2020 commencing at 9.30am

 

 

 

Membership

 

 

Cr J Briggs (Chair)

Cr H Newell, UHCC (Deputy Chair)

Cr B Dyer

Cr C Carson, UHCC

Cr S Rasheed

Mayor W Guppy, UHCC

Cr N Shaw

Cr P Lambert, UHCC

 

 

Cr L Sutton (Alternate)

Cr H Swales, UHCC (Alternate)

 

 

 

 

 

 

For the dates and times of Council Meetings please visit www.huttcity.govt.nz


HuttCity_TeAwaKairangi_SCREEN_MEDRES
 


HUTT VALLEY SERVICES COMMITTEE
(Special Committee of Council)

A joint committee of the Hutt City Council and the Upper Hutt City Council

Membership:

4 elected members appointed by the Hutt City Council and 4 elected members appointed by the Upper Hutt City Council plus one alternate appointed by each Council

Chair to alternate between the two Councils with Hutt City Council appointing the Chair in odd numbered years and the change taking place at the final meeting of each year

Quorum:

Half of the members

Meeting Cycle:

Meets quarterly or as required

Reports to:

Council

PURPOSE

To facilitate coordination and decision-making on combined council services in the Hutt Valley.

 

Consider and make recommendations to the two Councils on:

        The co-ordination of activities of the Hutt City Council and the Upper Hutt City Council in respect of matters affecting the Hutt Valley as a whole.

        In particular, the co-ordination of the sewage disposal scheme, the Silverstream refuse landfill, Akatarawa Cemetery, dog control, environmental health and combined cemetery services for the Hutt Valley.

        Any other activities common to both Councils that could be co-ordinated.

 

    


HUTT CITY COUNCIL

 

Hutt Valley Services Committee

 

Meeting to be held in the Upper Hutt City Council Chambers, 838-842 Fergusson Drive, Upper Hutt on

 Friday 21 February 2020 commencing at 9.30am.

 

ORDER PAPER

 

Public Business

 

1.       OPENING FORMALITIES - Karakia Timatanga 

Kia hora te marino

Kia whakapapa pounamu te moana

He huarahi mā tātou i te rangi nei

Aroha atu, aroha mai

Tātou i a tātou katoa

Hui e Tāiki e!

May peace be wide spread

May the sea be like greenstone

A pathway for us all this day

Let us show respect for each other

For one another

Bind us together!

 

2.       APOLOGIES 

Crs Rasheed and Shaw.

3.       PUBLIC COMMENT

Generally up to 30 minutes is set aside for public comment (three minutes per speaker on items appearing on the agenda). Speakers may be asked questions on the matters they raise.  

4.       CONFLICT OF INTEREST DECLARATIONS    

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

5.       Minutes

Meeting minutes Hutt Valley Services Committee, 29 November 2019               7    

6.       WASTEWATER JOINT VENTURE UPDATE
4 NOVEMBER 2019 - 4 FEBRUARY 2020
(20/76)

Report No. HVSC2020/2/2 by the Wastewater Contracts Manager, Wellington Water   13

7.       SILVERSTREAM LANDFILL UPDATE (20/77)

Report No. HVSC2020/2/3 by the Landfill Consultant, Tonkin and Taylor    23 

 

8.       Akatarawa Cemetery Update (20/64)

Report No. HVSC2020/2/13 by the Parks and Reserves Manager, Upper Hutt City Council      31

9.       Dog Control Update (20/65)

Report No. HVSC2020/2/14 by the Compliance Services Manager, Upper Hutt City Council   34

10.     Dog Control Update (20/62)

Report No. HVSC2020/2/15 by the Head of Regulatory Services and Emergency Management, Hutt City Council                                                                                                  36

11.     HEALTH OFFICE ACTIVITIES UPDATE (20/63)

Report No. HVSC2020/2/16 by the Team Leader Environmental Health, Hutt City Council     38

12.     Regional Joint Services Opportunities (20/66)  

13.     QUESTIONS

With reference to section 32 of Standing Orders, before putting a question a member shall endeavour to obtain the information. Questions shall be concise and in writing and handed to the Chair prior to the commencement of the meeting. 

 

 

14.     CLOSING FORMALITIES - Karakia WHAKAMUTUNGA

 

Whakataka te hau ki te uru

Whakataka te hau ki te tonga

Kia mākinakina ki uta

Kia mātaratara ki tai

E hī ake ana te atakura

He tio, he huka, he hau hū

Tīhei mauri ora.

Cease the winds from the west
Cease the winds from the south
Let the breeze blow over the land
Let the breeze blow over the ocean
Let the red-tipped dawn come with a sharpened air. 
A touch of frost, a promise of a glorious day.

 

 

 

 

 

Donna Male

COMMITTEE ADVISOR

Hutt City Council

      


                                                                      12                                       29 November 2019

HUTT CITY COUNCIL

 

Hutt Valley Services Committee

 

Minutes of a meeting held in the Hutt City Council Chambers, 2nd Floor,

30 Laings Road, Lower Hutt on

 Friday 29 November 2019 commencing at 9.30am

 

 

PRESENT:

Cr J Briggs (Chair), HCC

Cr H Newell, UHCC (Deputy Chair)

 

Cr D Bassett, HCC

Cr C Carson, UHCC

 

Cr B Dyer, HCC

Mayor W Guppy, UHCC

 

Cr N Shaw, HCC

Cr P Lambert, UHCC

 

APOLOGIES:                  There were no apologies.

 

IN ATTENDANCE:        Ms J Miller, Chief Executive, HCC

Mr P Kelly, Chief Executive, UHCC

Mr B Hodgins, Strategic Advisor, City and Community Services, HCC (part meeting)

Mr D Dews, Contracts Solid Waste, HCC (part meeting)

Mr B Latimer, Parks and Reserves Manager, UHCC (part meeting)

Mr D Kerite, Acting Divisional Manager, HCC (part meeting)

Mr G Stuart, Divisional Manager, Regulatory Services and Emergency Management, HCC (part meeting)

Mr D Bentley, Team Leader Environmental Health, HCC (part meeting)

Ms K Glanville, Strategic Policy Manager, UHCC (part meeting)

Ms D Male, Committee Advisor, HCC

 

PUBLIC BUSINESS

 

1.       OPENING FORMALITIES - Karakia Timatanga 

Kia hora te marino

Kia whakapapa pounamu te moana

He huarahi mā tātou i te rangi nei

Aroha atu, aroha mai

Tātou i a tātou katoa

Hui e Tāiki e!

May peace be wide spread

May the sea be like greenstone

A pathway for us all this day

Let us show respect for each other

For one another

Bind us together!

 

2.       APOLOGIES 

There were no apologies.

3.

Election of Chair and Deputy Chair (19/1329)

 

The Chief Executive, Hutt City Council called for nominations for the Chair. Mayor Guppy nominated Cr Briggs and Cr Bassett seconded the motion. The Chief Executive, Hutt City Council called for any other nominations, as there were none she put the motion.

 

Resolved:  (Mayor Guppy/Cr Bassett)                               Minute No. HVSC 191(2)01

“That Cr Briggs be declared Chair of the Hutt Valley Services Committee until November 2020.”

 

Cr Briggs assumed the Chair. The Chair called for nominations for the Deputy Chair. Cr Lambert nominated Cr Newell and Cr Dyer seconded the motion. The Chair called for any other nominations, as there were none he put the motion.

 

Resolved:  (Cr Lambert/Cr Dyer)                                       Minute No. HVSC 191(2)02

“That Cr Newell be declared Deputy Chair of the Hutt Valley Services Committee until November 2020.”

  

4.       PUBLIC COMMENT

Comments are recorded under the item to which they relate.  

 

5.       CONFLICT OF INTEREST DECLARATIONS  

          There were no conflict of interest declarations.   

6.

Proposed Meeting Dates for 2020 (19/1330)

Report No. HVSC2019/1(2)/10 by the Committee Advisor, Hutt City Council

 

Resolved:  (Cr Briggs/Mayor Guppy)                                 Minute No. HVSC 191(2)03

“That the Committee:

(i)    adopts the following schedule of meetings for 2020:

(a)   Friday, 28 February 2020 at 9.30am (Upper Hutt City Council);

(b)   Friday, 1 May 2020 at 9.30am (Hutt City Council);

(c)   Friday, 28 August 2020 at 9.30am (Upper Hutt City Council);

(d)   Friday, 20 November 2020 at 9.30am (Hutt City Council);

(ii)   adopts the following schedule of draft agenda meetings for 2020:

(a)   Tuesday, 18 February 2020 at 11.00am;

(b)   Tuesday, 21 April 2020 at 11.00am;

(c)   Tuesday, 18 August 2020 at 11.00am;

(d)   Tuesday; 10 November 2020 at 11.00am;

(iii)  agrees the venue for the draft agenda meetings for 2020 will be held at Hutt City Council in a meeting room to be confirmed; and

(iv)  delegates authority to the Chief Executives of the two Councils, in consultation with the Chair, to alter the date, time or venue of a meeting, or cancel a meeting should circumstances require this.”

 

For the reason that adoption of a meeting schedule and agreement over the venue for meetings allows orderly planning for all involved.

 

Precedence of Business

Resolved:  (Cr Briggs/Mayor Guppy)                                Minute No. HVSC 191(2)04

“That, in terms of Standing Order 10.4, precedence be accorded to items 10 and 11 dealing with the Dog Control Update.”

The items are recorded in the order in which they were listed on the order paper.

 

7.

WASTEWATER JOINT VENTURE UPDATE 31 JULY 2019 - 4 NOVEMBER 2019 (19/1326)

Report No. HVSC2019/1(2)/3 by the Wastewater Contracts Manager, Wellington Water

 

The Strategic Advisor, City and Community Services, Hutt City Council elaborated on the report.

 

 

 

Resolved:  (Cr Briggs/Cr Lambert)                                     Minute No. HVSC 191(2)05

“That the Committee notes the information in this report.”

 

8.

SILVERSTREAM LANDFILL UPDATE (19/1328)

Report No. HVSC2019/1(2)/4 by the Landfill Consultant, Tonkin and Taylor

 

Speaking under public comment, Mr F Vickers representing the Eastbourne Community Board spoke of the opportunity for both Councils to get ahead of the curve to reduce waste and emissions. He advised that a submission on Hutt City Council’s waste review would be considered at the next Eastbourne Community Board meeting. He asked if an unique emissions factor was used at the landfill.

The Contracts Solid Waste, Hutt City Council and Ms Natalie Pilcher, Environmental Scientist, Tonkin and Taylor elaborated on the report.

In response to a question from a member, the Contracts Solid Waste, Hutt City Council advised that a unique emissions factor was complicated and took into consideration the burning off of methane gas. He added that levies and a flare was used to burn off 90% of emissions and everything was done to mitigate gas emissions from the landfill.

 

In response to a question from a member, the Contracts Solid Waste, Hutt City Council advised that with current volumes continuing at the landfill, it could continue to be used for a further 40 years. He said that capital works would be required to increase the area and volumes the landfill could contain to up to 100 years.

The Chief Executive, Hutt City Council added that it was hoped to extend the life of the landfill by putting in as little waste as possible. She said that the strategy could not be around making an income from the landfill, but to reduce waste and to recycle more. She added that working together with Upper Hutt City Council would be considered.

 

In response to questions from members, the Contracts Solid Waste, Hutt City Council advised that the contractor was reviewing options to make the landfill more user friendly and to highlight its recycling facilities. He said that reports were undertaken on contaminated sites and special projects where materials were tested. He explained that hot weather could increase odour complaints. He added that quarterly resident committee meetings were held.

 

Resolved:  (Cr Briggs/Cr Carson)                                       Minute No. HVSC 191(2)06

“That the Committee:

(i)       notes the progress of the ongoing development and operation of the Silverstream Landfill;

(ii)     asks that officers organise a tour of the landfill for members;

(iii)   that officers draft a joint submission on the landfill levy; and

(iv)   asks that officers develop a communication plan for the users of the Silverstream Landfill.”

 

9.

Akatarawa Cemetery Update (19/1307)

Report No. HVSC2019/1(2)/96 by the Parks and Reserves Manager, Upper Hutt City Council

 

The Parks and Reserves Manager, Upper Hutt City Council elaborated on the report.

In response to questions from members, the Parks and Reserves Manager, Upper Hutt City Council advised that operational costs and use of contractors had increased at the cemetery. He added that the fees had been increased in the previous year and were being reviewed. The Chief Executive, Upper Hutt City Council added that a transition plan was being reviewed for the cemetery.

In response to a question from a member, the Parks and Reserves Manager, Upper Hutt City Council advised that the current cemetery could continue for a further eight to nine years. He added that expanding the area of the cemetery to use Hutt City Council land could mean the cemetery could continue for another 100 years.

 

Resolved:  (Cr Briggs/Cr Newell)                                       Minute No. HVSC 191(2)07

“That the report be received.”

 

10.

Dog Control Update (19/1306)

Report No. HVSC2019/1(2)/97 by the Compliance Services Manager, Upper Hutt City Council

 

Resolved:  (Cr Briggs/Cr Carson)                                       Minute No. HVSC 191(2)08

“That the report be noted and received.”

 

11.

Dog Control Update (19/1304)

Report No. HVSC2019/1(2)/98 by the Divisional Manager, Regulatory Services and Emergency Management, Hutt City Council

 

The Divisional Manager, Regulatory Services and Emergency Management, Hutt City Council elaborated on the report.  He provided members with statistics on the use of the Doggone app in Lower Hutt.

In response to a question from a member, the Divisional Manager, Regulatory Services and Emergency Management, Hutt City Council advised that Doggone information had been passed on to officers at Upper Hutt City Council for review.

 

Resolved:  (Cr Briggs/Cr Carson)                                       Minute No. HVSC 191(2)09

“That the Committee notes and receives the information.”

 

12.

HEALTH OFFICE ACTIVITIES UPDATE (19/1305)

Report No. HVSC2019/1(2)/99 by the Team Leader Environmental Health, Hutt City Council

 

The Team Leader Environmental Health, Hutt City Council elaborated on the report. He further elaborated on the additional informaton on the breakdown of alcohol licence types circulated to members.  He advised that the informtion would be included in future reports.

 

Resolved:  (Cr Briggs/Cr Bassett)                                       Minute No. HVSC 191(2)10

“That the Committee notes and receives the information.”

 

13.

Regional Joint Services Opportunities (19/1309)

 

The Chief Executive, Hutt City Council advised that she and the Chief Executive, Upper Hutt City Council had committed to discuss opportunities for working together on environment, waste, water and the response to climate change. She advised that a joint report would be reported back to the Committee.

The Chair added that the District Plan review could be included in the discussions to see if there could be efficiencies working with Upper Hutt City Council.

Mayor Guppy confirmed that he had already undertaken discussions in relation to working together with the Mayor of Hutt City Council.

14.     CLOSING FORMALITIES - Karakia WHAKAMUTUNGA

 

Whakataka te hau ki te uru

Whakataka te hau ki te tonga

Kia mākinakina ki uta

Kia mātaratara ki tai

E hī ake ana te atakura

He tio, he huka, he hau hū

Tīhei mauri ora.

Cease the winds from the west
Cease the winds from the south
Let the breeze blow over the land
Let the breeze blow over the ocean
Let the red-tipped dawn come with a sharpened air. 
A touch of frost, a promise of a glorious day.

 

There being no further business the Chair declared the meeting closed at 10.27am.

 

 

 

 

 

                                                                                                                               Cr J Briggs

CHAIR

 

CONFIRMED as a true and correct record

Dated this 21st day of February 2020  


                                                                                      16                                                   21 February 2020

Hutt Valley Services Committee

03 February 2020

 

 

 

File: (20/76)

 

 

 

 

Report no: HVSC2020/2/2

 

WASTEWATER JOINT VENTURE UPDATE
4 NOVEMBER 2019 - 4 FEBRUARY 2020

 

 

 

 

 

Purpose of Report

1.    The purpose of this report is to update the Committee on matters relating to the bulk wastewater system shared by the two cities.

Recommendations

That the Committee notes the information in this report and in particular the request to both Councils for an additional $1.21M in the 2020/21 budget to complete the seismic strengthening of the milliscreen plant.

 

Background

2.    The report provides information to the Committee on matters relating to wastewater assets which make up the joint venture.

Discussion

DBO Contract Progress

3.    The Seaview Treatment plant and other contract works continue to operate under the Design, Build and Operate (DBO) contract, established with Hutt Valley Water Services Limited (HVWS) in 1999.  This contract is due to expire on 1 June 2020 with Veolia taking over the new contract negotiated as part of the regional approach to Regional Wastewater Treatment Plant Services Strategy.  The new contract will result in significant operating savings. 

4.    Wellington Water is in discussions with HVWS over a series of wash-up claims relating to the contract completion.  These are summarised in the financial considerations section of this report under paragraph 19.

Trade Waste Management

5.    No significant adverse trade waste events have occurred since the last report.

Resource Management Processes

6.    Wellington Water Limited (WWL) submitted the application to Greater Wellington Regional Council (GWRC), in regards to the discharge of fully treated effluent to the Hutt River during heavy rain events and when the main outfall pipeline is offline for maintenance.  GWRC completed its review of the information in the application in 2018, and requested further information on the likely number of overflows over the proposed 35 year consent period, on the dispersion model used to predict potential environmental effects, and on the significance of those potential effects.

7.    WWL submitted a draft response to GWRC’s request in July 2019 and has since provided further information at GWRC’s request in December 2019.  

Network Development

8.    The seismic improvement programme at the wastewater treatment plant is continuing.

9.    Ground improvement works have been completed for both Milliscreen and Pump Station buildings.

10.  The structural component of this project was retendered with Fulton Hogan successfully being awarded the design review contract.  Three design review workshops were held, but only managed to reduce the tender sum by a small amount.

11.  WWL is proceeding to install the structural improvements to the Main Pump Station which can be achieved within the overall budget.  However, a further sum of $1.21M has been requested of the two Councils for the 2020/2021 Annual Plan in order to complete the strengthening of the Milliscreen building. 

12.  A separate briefing paper on the matter is attached to this report as Appendix 1.

Network Maintenance

13.  CCTV, Sonar and Laser profiling inspection programme has now been completed.  WWL is currently working on assessing the results received from this inspection work.  Once this assessment is completed, WWL will be able to prioritise works, and inform the Long Term Plan process with future repairs and renewal projects.

14.  Design work is ongoing for the Barber Grove to Seaview rising main duplication project.  The Barber Grove to Seaview rising main is scheduled for construction in 2020/21 and will significantly improve the resilience of this critical link which conveys most of the Hutt Valley wastewater to Seaview for treatment.

15.  A review of the condition of the Petone Collecting Sewer is also underway.  This is the next most critical rising main in the Hutt Valley and runs along the Esplanade and across the Waione Street Bridge to the Barber Grove to Seaview rising main.

Consultation

16.  Liaison has been maintained between officers of the two Councils and Wellington Water.

17.  HVWS and WWL have continued to engage with the local businesses in regards to odour.

Legal Considerations

18.  There are no legal considerations at this time.

Financial Considerations

19.  Additional budget of $1.21M is being requested for the seismic strengthening project.  This will be taken to the Annual Plan meeting for both Councils, the split between the Councils is 69% HCC ($835k) and 31% UHCC ($375k).

20.  Claims lodged by HVWS for both capital and operating expenses are being discussed and negotiated with WWL.  The maximum amounts that may be incurred by the Councils are $541,000 for a variety of capital works spread over this and next financial year and $205,000 in operating costs for this financial year.

21.  The financial statements for the Hutt Valley Trunk Wastewater Services for the period ended 31 December 2019 are attached as Appendix 2 to the report.

22.  Year to date (YTD) operating deficit is $5.30M which is $1.0M favourable to budget.  Forecast to 30 June 2020 is expected to be a deficit of $11.76M, slightly up on the full year budgeted deficit of $11.69M.  The operating deficit is funded by Upper Hutt City Council (34%) and Hutt City Council (66%).

23.  YTD capital project spend is $1.84M which is $1.24M behind budget.  Forecast to 30 June 2020 is expected to be $5.84M compared to the full year budgeted spend of $5.12M.  The capital spend is funded by Upper Hutt City Council (31%) and Hutt City Council (69%).

24.  At 30 September 2019 there was $124.0M (net book value) invested in network assets.  These assets are owned by Upper Hutt City Council (31%) and Hutt City Council (69%).

 

 

Appendices

No.

Title

Page

1

Appendix 1 Briefing Paper - Seaview Seismic Upgrade

17

2

Appendix 2 Financial Statements for the period ended 31 December 2019

22

     

 

 

 

 

Author: Anna Hector

Wastewater Contracts Manager, Wellington Water

 

 

 

Approved By: Bruce Hodgins

Strategic Advisor, City and Community Services

 


Attachment 1

Appendix 1 Briefing Paper - Seaview Seismic Upgrade

 

 

Briefing Paper – Hutt City Council

23 January 2019

 

Revised Budget for Seaview Seismic Upgrades

Purpose

1.    To advise Hutt City Council of the change of costs associated with the Seaview WWTP Seismic Improvements project.

2.    To confirm with Hutt City Council the next steps to proceed with the recommended approach.

 

Summary

3.    The existing wastewater treatment plant at Seaview is seismically vulnerable and strengthening is required to ensure continuity of service in the event of a major earthquake.

4.      The scope of the project includes both ground and structural improvements to the pumping station and milliscreen treatment building.

5.    The ground improvement works have been completed within budget.

 

6.    The budget for the physical works element of the structural improvements was

$1.22M, the Engineers Estimate $1.96M and a tender was received for $2.65M.

 

7.    A decision was made to undertake value engineering in an attempt to reduce the cost. Result was a revised tender of $2.61M.

8.    The 2015 and 2018 LTP budget for the project was $4.50M. This needs to be increased by $1.21M to $5.71M to complete the project.


 

Background

9.    The existing wastewater treatment plant at Seaview provides treatment services for Hutt, Eastbourne, Wainuiomata, and Upper Hutt City catchments. The plant is seismically vulnerable and improvements to two buildings are required to ensure continuity of service in the event of a major earthquake.

10.  The scope of the proposed works includes ground improvement and structural improvements to two buildings; the pumping station building and milliscreen treatment building.

11.  The Main Pumping Station (MPS) was assessed at 14% New Building Standard (NBS) under Importance Level IL3 or 10% under IL4, whilst the Milliscreen Plant building has been rated at 45% NBS under IL3 or 33% under IL4 standard.

12.  Both buildings are critical to the plant operations and the scope of work will bring both to meet resilience standards agreed by 3 Waters Decision Making Committee of at least 55% of IL4 to achieve the full Serviceability Limit State which is equivalent to IL2 the standard that most offices and factories are designed to and comply with HCC earthquake prone buildings policy.

13.  The ground improvement works beneath the two buildings was complete in October 2019.

14.  The detailed design of the structural improvements were complete in March 2019. An attempt to procure a contractor for the structural works was carried out in March 2019. Only one tender submission was received with the price of $2.65M received; higher than the budget of $1.96M and Engineer’s Estimate of $1.82M.

15.  The difference in price is attributed to current market conditions, complex nature of the work, operational environment the proposed works will take place, and the associated constructability risk.

16.  Because of the variance in price, a decision was made to decline the tender, and undertake a value engineering exercise to identify changes to the design that would lead to cost savings during construction.


 

17.  Two contractors from Wellington Water’s Capex panel expressed interest in delivering the physical works for the structural improvements. Fulton Hogan was selected as the preferred contractor to engage in the value engineering exercise.

 

 

 

Value Engineering

18.  The value engineering team included representatives from the contractor, designer, peer reviewer and Wellington Water. The team identified two opportunities for value engineering:

·    Competitively tendering the supply of steel, and,

 

·    Reviewing the constructability details for the steelwork elements.

 

The value engineering team agreed there were no other value engineering options that generate savings that outweigh the costs/effort involved in redesign.

19.  Fulton Hogan engaged the market to attempt to procure an additional price for the supply and installation of the steel elements. Only Petone Engineering had available capacity to price for the work and no other submissions were received. This is likely due to the significant seismic works underway in the Wellington CBD and wider region, there is a lack of capacity in the sector.

20.  Some minor savings have been achieved through amendments to the detailing of the steelwork element, which the contractor included in their revised tender submission.

21.  The revised tender for the physical works was $2.61M.

 

 

Next Steps

22.  The cost of undertaking the first element of the physical work, the seismic strengthening of the pumping station can be undertaken within the current budget.

23.  Upon confirmation of an increased budget, the award of the second element, the seismic strengthening of the milliscreen building will be awarded.


 

24.  If the budget is not increased only one of the two buildings can be strengthened leaving the treatment plant vulnerable to damage in a seismic event and the likelihood of untreated wastewater being discharged to the Hutt River.

25.  The proposed programme for construction of the structural improvements is six months from award. The current offer is valid until midday on the 21 February 2020.

 

Recommendation

26.   WWL recommends that Hutt City Council funds the additional budget required to award the contract and complete the structural improvement works for both buildings at the Seaview WWTP for the revised budget of $5.71M.

27.  The total increase of $1.21M will be required for FY2020/21.


 

Appendix A

Table of Budget vs Cost

 

Item

Value

Budget

$ 4,500,000.00

 

 

Cost

 

Cost to Date

$ 2,785,256.50

Forecast to Completion

$ 2,926,500.00

Expected Outturn Cost

$ 5,711,756.50

 

 

Additional Budget

$ 1,211,756.50

 

 

 

 

Appendix B

Cash Profile

 

Financial Year

2017/18

2018/19

2019/20

2020/21

Total

Spend

$566,304.01

$1,874,539.63

$2,060,912.86

$1,210,000.00

$5,711,756.50

 


Attachment 2

Appendix 2 Financial Statements for the period ended 31 December 2019

 


                                                                                      26                                                   21 February 2020

Hutt Valley Services Committee

03 February 2020

 

 

 

File: (20/77)

 

 

 

 

Report no: HVSC2020/2/3

 

SILVERSTREAM LANDFILL UPDATE

 

 

 

 

 

Purpose of Report

1.    The purpose of this report is to update the Committee on the operation of the Silverstream Landfill.

Recommendations

That the Committee notes the progress of the ongoing development and operation of the Silverstream Landfill.

 

Background

2.    This is the latest in a series of ongoing reports to update the Committee on activities at the Silverstream Landfill.  Stage 2 of the landfill was opened for operation in April 2010 and has now been operating for nine years and the development of additional air space is an ongoing requirement.  The operation of the landfill is required to meet Resource Management Act requirements, Hutt Valley Trade Waste Bylaws, Emissions Trading Scheme Regulations and Waste Minimisation Act obligations.

Discussion

General Operations

3.    The landfill continues to be operated at a high standard by Waste Management Limited.  The operations contract has been renegotiated with Waste Management Limited to extend the contract through to December 2020.  The contract has been in place for a considerable period and it has been decided the contract needs to be updated to allow for future changes in waste management.  The change is not a reflection on the service provided by Waste Management.

4.    The procurement process for the new contract has commenced with the drafting of contract documentation.

Waste Volumes

5.    There has been an increase in special waste in the last six months of 2019 that has increased the six month rolling average to 12,000 tonnes a month.  This is now expected to decrease to 11,000 tonnes a month.  See Appendix 3 attached to the report.

Landfill Waste Levy/Pricing

6.    The collection of the landfill levy by Council is ongoing and compliant with Ministry for the Environment (MfE) requirements.  It should be noted that the Government is considering an increase in the landfill levy and increasing information requirement from landfill operators on waste composition and volumes.

7.    The long awaited announcement from the Minister for the Environment on increasing waste levies has occurred.  The key elements of the announcement are as follows:

·      Waste levy to increase from $10 a tonne to $50 - $60 a tonne.

·      The levy will apply to demolition and cleanfills where the proposed levy will be between $10 and $20 a tonne.

·      More information will need to be recorded by landfills and provided to a national database.

·      Council will need to report on how they spend the levy they receive and their performance in waste minimisation.

8.    A submission has been lodged by Waste MINZ on behalf of all territorial authorities, covering the following:

·      Support for waste minimisation initiatives.

·      Concerns about the difference between the proposed levy between demolition/cleanfills and landfills as this may lead to waste going to an inappropriate facility.

·      The potential for increased fly tipping and how some of the levy should be targeted to fund Councils to manage this impact.

·      That the review of Councils’ effectiveness in waste minimisation allows for those landfills which accept waste from outside their immediate district.  It also needs to make an allowance for special waste, ie, asbestos and hydro carbon residues.  These wastes cannot be minimised as they already exist.

Waste Services

9.    Hutt City Council has commenced procuring a new kerbside collection contractor using bins as opposed to bags.

RMA Consents

10.  The landfill is being operated in accordance with resource consents.

Monitoring

11.  The ongoing monitoring of surface water quality, macro invertebrates and groundwater shows no adverse effects resulting from the operation of the landfill.

12.  A Comprehensive Dam Safety Review (CDSR) and a Dam Safety Management System (DSMS) has been completed for the Landfill’s settlement dam.  The key findings are that since the dam was designed and constructed, new Dam Safety Guidelines have been prepared.  The dam is now considered to have a medium impact in the event of failure.  As a result a number of recommendations have been made to bring the dam up to the new standard.  These recommendations focus on management systems and these are currently being actioned.

13.  A summary of the environmental monitoring undertaken at the landfill and the key results are set out in the attached dashboard.

Development

14.  Graph 1 attached to this report shows the creation of air space against the incoming waste stream.  The graph shows the capital development work keeping ahead of waste against a number of different waste volume scenarios.

15.  This summer the construction activities will focus on construction of slope 8, extension of perimeter drain down valley and installation of the front face access track.

Health and Safety

16.  There were no Health and Safety incidents over the past three months.  There was one (1) near miss associated with a customer at the domestic drop off travelling to fast through the kiosk area.

Landfill Gas Partner

17.  Pioneer Energy Limited (PEL), continue to run the landfill gas collection system and power plant.

18.  There is an ongoing commitment from PEL to improve gas work collection efficiencies.

Emissions Trading Scheme (ETS)

19.  The annual ETS reporting was completed in January 2020.

Timetable

20.  The indicative programme for the key landfill development activities are as follows:

·      May 2020 Slope 8 is completed

·      May 2021 Slope 9 is completed

·      May 2023 Slope 10 is completed

Consultation

21.  A Residents’ Liaison Group meeting is to be held in March.

Legal Considerations

22.  There are no legal considerations at this time.

Financial Considerations

23.  There are no financial considerations at this time.

 

Appendices

No.

Title

Page

1

Appendix 1 Silverstream Landfill Update Graph 1

27

2

Appendix 2 Silverstream Landfill Update Graph 2

28

3

Appendix 3 Silverstream Landfill Update Graph 3

29

4

Appendix 4 Silverstream Landfill Quarterly Update

30

    

 

 

 

 

 

Author: Ed Breese

Landfill Consultant, Tonkin and Taylor

 

 

 

 

Reviewed By: Dave Dews

Contracts Solid Waste

 

 

Approved By: Bruce Hodgins

Strategic Advisor, City and Community Services

 


Attachment 1

Appendix 1 Silverstream Landfill Update Graph 1

 


Attachment 2

Appendix 2 Silverstream Landfill Update Graph 2

 


Attachment 3

Appendix 3 Silverstream Landfill Update Graph 3

 


Attachment 4

Appendix 4 Silverstream Landfill Quarterly Update

 

 


                                                                                      31                                                   21 February 2020

Hutt Valley Services Committee

30 January 2020

 

 

 

File: (20/64)

 

 

 

 

Report no: HVSC2020/2/13

 

Akatarawa Cemetery Update

 

 

 

 

 

 

Recommendation

That the Committee:

(i)    notes and receives the report; and

(ii)   supports the proposal to allow Gee & Hickton Ltd an extension of cremation operating hours.

 

 

 

Appendices

No.

Title

Page

1

Appendix 1 Akatarawa Cemetery Update

32

    

 

 

 

 

 

Author: External Author

Upper Hutt City Council

 


Attachment 1

Appendix 1 Akatarawa Cemetery Update

 

                                                                                                            28th January 2020

 

Memo for the Hutt Valley Services Committee

21 February 2019      

 File: 304/01-001

 


Author: Brett Latimer

Akatarawa Cemetery

Update


 

 

Recommendation

That the Committee:

i.      notes and receives the report; and

ii.     supports the proposal to allow Gee & Hickton Ltd an extension of cremation operating hours.

 

Current issues

 

Application from Gee & Hickton Ltd to extend cremation hours of operation.

 

1.    An application has been received from Gee & Hickton Ltd to extend the hours of operation of the crematorium located at Akatarawa, which is currently restricted to cremations being carried out Monday to Saturday 24 hours up until 11.59pm and excludes public holidays, to a full 24/7 operation without any day restrictions.

2.    Gee Hickton have successfully operated the crematorium on the land at Akatarawa since 1988 and the restriction has been in place since that time.

3.    The request is based on the changing diversity of our community and also the various ethnic religious groups which Gee & Hickton are struggling to accommodate due to the current restriction on the hours of operation. Client expectations concerning funeral rites and rituals are becoming more challenging due to the current restrictions.

4.    Sundays and public holidays are generally the most  popular times for relatives to visit recently departed loved ones  and is also a time when funeral activities at the cemetery do not take place.

5.    Under the Burial and Cremation Act 1964, Clause 40 (1) (d), controlling or restricting the time at which cremations may be carried out is the responsibility of the Local Authority through a bylaw or a rule. The Cemetery Rules, Clause 5, Hours for Funerals, specify the hours in relation to funerals are to be Monday to Friday 8.00am to 5.00pm and Saturday 8.00am to 1.00pm. This restriction has also been applied to the crematorium operated by Gee & Hickton and is included in their current Deed of Lease and Licence to Access.

6.    Officers are generally comfortable with supporting a change to the operating hours on the basis that the situation will be reviewed after 12 months, that a maximum number of  twenty cremations carried out during the extend hours and that minimal to no impact on relatives or families visiting loved ones occurs during the extended hours. At the conclusion of the trial period, the Deed of Lease could be amended to include new operating hours and any further conditions.

General

7.    As at 31 December 2020 total operating expenditure is $228,121 compared to a year to date budget of $266,954.

8.    The total operating revenue received for the same period, is $189,209 compared to an estimated year to date budget of $198,972.

 

 

 

Author: Brett Latimer                                         Approved: Geoff Swainson

Parks and Reserves Manager                          Director Asset Management and Operations

 

 

 



                                                                                      34                                                   21 February 2020

Hutt Valley Services Committee

30 January 2020

 

 

 

File: (20/65)

 

 

 

 

Report no: HVSC2020/2/14

 

Dog Control Update

 

 

 

 

 

 

Recommendation

That the report be noted and received.

 

 

 

Appendices

No.

Title

Page

1

Appendix 1 Dog Control Update UHCC

35

    

 

 

 

 

 

Author: External Author

Upper Hutt City Council

 

 

 

 


Attachment 1

Appendix 1 Dog Control Update UHCC

 

UHCC-Logo-(Word)_BLACK

Hutt Valley Services Committee

10 February 2020

 

 

File: 331/40-001

 

 

 

Report no:  

 

Dog Control Update

 

 

 


 


 

 


Dogs boarded for the months October 2019 – December 2019

 

October

November

December

Quarter Total

Year To Date Total

Total dogs boarded

7

4

6

17

39

Dogs euthanised

0

0

0

0

2

Dogs returned to owner

5

3

2

10

25

Dogs micro chipped

0

1

1

2

3

Rehomed

2

1

4

7

10

 

Hutt City Council (HCC) has an agreement with Upper Hutt City Council to hold dogs including dogs while infringements or court action is processed. HCC also microchip dogs for Upper Hutt City Council.

These are figures are only for dogs transported to HCC. Some dogs are returned to owners on the same day.

Recommendation

That the Committee receives the report.

 

 

 

 

Author: Shane Sykes

Compliance Services Manager

 


                                                                                      37                                                   21 February 2020

Hutt Valley Services Committee

30 January 2020

 

 

 

File: (20/62)

 

 

 

 

Report no: HVSC2020/2/15

 

Dog Control Update

 

 

 

 

 

Recommendation

That the Committee notes and receives the information.

 

 

1.    For the months of October, November and December 2019:

 

 

October

2019

November

2019

December

2019

Total

 

Dogs euthanased

4

7

9

20

Dogs returned to owner

19

37

27

83

Dogs microchipped

8

8

9

25

Rehomed

8

2

9

19

Boarding

31

18

20

69

2.    Hutt City Council (HCC) has a contract with Upper Hutt City Council (UHCC) to hold dogs, including in situations where infringements or court action is being processed. HCC also microchip dogs for Upper Hutt City Council. HCC also offer limited boarding services to dogs in the Hutt Valley.

3.    Hutt City is proposing to offer the Doggone tracking device as part of the registration process for 2020/2021.

4.    From our survey 65% of existing users are very, to somewhat, likely to renew their doggone subscription. Doggone have upgraded the tag and are offering that to all customers.

5.    Doggone are proposing to increase the price to $28.70 plus GST for the 2020/21 year

6.    As the contractor providing the service we interact with K9, the contractor for Upper Hutt City Council, with regard to animal shelter issues, microchipping and euthanasia. Over the last three month period all interaction and services have been of a good nature and professional.

 

Appendices

There are no appendices for this report.    

 

 

 

 

 

Author: Sheena Perry

Executive Assistant

 

 

 

 

Approved By: Geoff Stuart

Head of Regulatory Services and Emergency Management

 


                                                                                      41                                                   21 February 2020

Our Reference          20/63

TO:                      Chair and Members

Hutt Valley Services Committee

FROM:                Dean Bentley

DATE:                30 January 2020

SUBJECT:           HEALTH OFFICE ACTIVITIES UPDATE

 

 

Recommendation

That the Committee notes and receives the information.

 

Licensed premises

There are approximately:

 

Lower Hutt

Upper Hutt

Combined

Total food and sundry requiring annual inspection (eg, food, hairdressers, offensive trades, mortuaries as at 31 December 2019)

750

215

965

 

Food premises

For period October, November, December 2019

Lower HUtt

Upper Hutt

Combined

Food premises verified

128

44

172

 

Alcohol

 

Lower Hutt

Upper Hutt

Combined

Total alcohol licensed premises in the Hutt Valley as at 31 December 2019

223

82

305

Off-licences

63

19

82

On-licences

119

45

164

Club licences

41

18

59

Applications received in October, November, December 2019

110

46

156

§  Manager’s certificates – new

28

9

47

§  Manager’s certificates - renewals

13

13

26

§  On-licences - new

5

0

5

§  On-licences - renewal

6

4

10

§  Off-licences - new

2

1

3

§  Off-licences - renewal

3

1

4

§  Club licences - new

0

0

0

§  Club licences - renewal

3

2

5

§  Temporary Authority

1

1

2

§  Special licences

49

15

64

Applications declined

0

0

0

Noise control

October, November, December 2019

Lower Hutt

Upper Hutt

Combined

Noise complaints received

1263

n/a

n/a

Noise complaints attended
(30 min second call)

578

211

789

Noise directions issued

110

55

165

Equipment seizures

1

0

1

NB: Noise complaints ‘received ‘are not logged by HCC for UHCC reporting purposes. It is hoped that the information will be provided by UHCC officers in the near future.

Nuisances

October, November, December 2019

Lower Hutt

Upper Hutt

Combined

Health nuisance complaints received

92

6

98

Consents

For October, November, December 2019

Environmental health comments supplied

Lower Hutt

Upper Hutt

Combined

LIMs/Building Consent comments

n/a

100

100

Resource Consent comments

n/a

2

2

NB: LIM’s/BC’s and RC’s are not logged by HCC for UHCC reporting purposes.

General (Upper Hutt City Council) – October, November, December 2019

 

Administration – Training and Points of Interest

 

Food work:

A further Hutt City Council staff member has been peer reviewed and moderated in order to undertake food control plan verifications. One further staff member on a short term contract is still undergoing training and it is anticipated that they will be competent to undertake verifications very soon.

Two other Hutt City Council staff members have recently made applications to the Ministry for Primary Industries for appointment as Food Safety Officers.

 

 

Noise:

There is an on-going complaint about noise from chickens roaming free on a neighbouring property. This is still being investigated and may require a noise survey to be undertaken.

Amusement devices:

Five amusement device permits were issued in this reporting period.

Bylaws:

Five bylaw complaints were received and investigated in this reporting period. All matters have been resolved.

Camping Grounds:

The two camping grounds in Upper Hutt have been inspected for the 2019/2020 financial period.

Controlled Purchase Operations (CPO)/After Hours Compliance Visits:

Ten Upper Hutt premises were visited during peak hours to conduct compliance checks. All premises were generally found to be compliant.

Complaints:

No complaints of alleged food poisoning were received during this period.

Nine health nuisance complaints were investigated and resolved. These included offensive odours and poultry.

Hairdressers:

All hairdressing premises have been inspected for the 2019/2020 financial period.

Mortuary:

 

The sole mortuary in Upper Hutt was inspected during March and approved for the 2019/2020 financial period.

Toxic algae:

The risk status of the Hutt River is currently medium, with an ‘amber alert’ being notified for Silverstream.  Signage remains at locations along the river to advise people of the potential risk, with points of contact listed for further information.

Administration/Training:

Amber and Jeremy (and all HCC ‘Food’ Officers) attended a Food Safety Officer Training course run through the Ministry for Primary Industries.

 

 

Appendices

There are no appendices for this report.    

 

 

 

 

Author: Dean Bentley

Team Leader Environmental Health

 

 

Author: Teresa Cox

Document Administrator

 

 

 

 

Approved By: Derek Kerite

Head of Environmental Consents