community boards – functions and delegations

This document records the delegation of Council functions, responsibilities, duties, and powers to Community Boards.

The Community Boards have been established under section 49 of the Local Government Act 2002 to represent, and act as an advocate for, the interests of their community.

The delegations are expressed in general terms. The delegations shall be exercised with proper regard for the Council’s strategic direction, policies, plans, Standing Orders and its interpretation of its statutory obligations. The delegations are to be read together with the following propositions.

These delegations are based on the following principles:

· Issues relevant to a specific community should be decided as closely as possible to that community. Where an issue has city-wide implications, ie any effects of the decision cross a ward or community boundary or have consequences for the city as a whole, the matter will be decided by Council after seeking a recommendation from the relevant Community Board or (any ambiguity around the interpretation of “city-wide” will be determined by the Mayor and Chief Executive in consultation with the relevant Chair);

· Efficient decision-making should be paramount;

· Conflicts of interest should be avoided and risks minimised;

· To ensure processes are free from bias and pre-determination Community Boards should not adjudicate on issues on which they have advocated or wish to advocate to Council;

· Community Boards should proactively and constructively engage with residents on local matters that affect the community they represent and raise with Council issues raised with them by their community and advocate on behalf of their community.

These delegations:

(a) do not delegate any function, duty or power which a statute (for example section 53(3) and clause 32(1) of Schedule 7 of the Local Government Act 2002) prohibits from being delegated;

(b) are subject to and do not affect any delegation which the Council has already made or subsequently makes to any other committee, Council officer or other member of staff;

(d) are subject to any notice issued by the Council, from time to time, to a Community Board that a particular issue must be referred to Council for decision;

(e) reflect that decisions with significant financial implications should be made by Council (or a committee with delegated authority);

(f) promote centralisation of those functions where the appropriate expertise must be ensured; and

(g) reflect that all statutory and legal requirements must be met.

DELEGATIONS

Decide:

· Naming new roads and alterations to street names (in the Community Board’s area).

· Official naming of parks, reserves and sports grounds within the provisions of Council’s Naming Policy. Note [1]

· Removal and/or planting of street trees within the provisions of Council’s Operational Guide for Urban Forest Plan where a dispute arises that cannot be resolved at officer level. Note [2]

· The granting of leases and licences in terms of Council policy to voluntary organisations for Council owned properties in their local area, for example, halls, but not including the granting of leases and licences to community houses and centres.

· The granting of rights-of-way and other easements over local purpose reserves and granting of leases or licences on local purpose reserves.

· The granting of leases and licences for new activities in terms of Council policy to community and commercial organisations over recreation reserves subject to the provisions of the Reserves Act 1977 and land managed as reserve subject to the provisions of the Local Government 2002, in their local area. (Note: renewal of existing leases and licences will be reported once a year to Council’s City Development Committee).

· The allocation of funding from the Community Engagement Fund in accordance with Council’s adopted guidelines.

· Expenditure of funds allocated by the Council to the Board from the Miscellaneous Budget to cover expenditure associated with the activities of the Board. The Chair to approve expenditure, in consultation with the Board, and forward appropriate documentation to the Committee Advisor for authorisation. Boards must not exceed their annual expenditure from the Miscellaneous Budget.

· The allocation of funding for the training and development of Community Board or members, including formal training courses, attendance at seminars or attendance at relevant conferences.

Consider and make recommendations to Council on:

· Particular issues notified from time to time by Council to the Community Board.

· Roading issues considered by the Mayor and Chief Executive to be strategic due to their significance on a city-wide basis, including links to the State Highway, or where their effects cross ward or community boundaries.

· Parks, reserves and sports ground naming for sites that have a high profile, city-wide importance due to their size and location and/or cross ward or community boundaries.

· Representatives to any Council committee, subcommittee, subordinate decision-making body, working group, or ad hoc group on which a Community Board representative is required by Council.

· The setting, amending or revoking of speed limits in accordance with the Hutt City Council Bylaw 2005 Speed Limits, including the hearing of any submissions.

GENERAL FUNCTIONS

Provide their local community’s input on:

· Council’s Long Term Plan and/or Annual Plan.

· Council’s policies, programmes (including the District Roading Programme) and bylaws.

· Changes or variations to the District Plan.

· Resource management issues which it believes are relevant to its local community, through advocacy.

· The disposal or acquisition of significant assets.

· Road safety including road safety education within its area.

· Any other issues a Board believes is relevant to its local area.

· Review Local Community Plans as required.

Reports may be prepared by the Board and presented to Council Committees, along with an officer’s recommendation, for consideration.

Any submissions lodged by a Board or Committee require formal endorsement by way of resolution.

Co-ordinate with Council staff:

· Local community consultation on city-wide issues on which the Council has called for consultation.

Maintain:

· An overview of roadworks, water supply, sewerage, stormwater drainage, waste management and traffic management for its local area.

· An overview of parks, recreational facilities and community activities within its local area.

Develop:

· Community Response Plans in close consultation with the Wellington Region Emergency Management Office, emergency organisations, the community, residents’ associations, other community groups, and local businesses. The Community Response Plans will be reviewed on an annual basis.

Grant:

· Local community awards.

Promote:

· Recreational facilities and opportunities in its area with a view to ensure maximum usage.

· Arts and crafts in its area.

Appoint:

· A liaison member or, where appropriate, representatives to ad hoc bodies, which are involved in community activities within the Board’s area, on which a community representative is sought.

Endorse:

· Amendments to the Eastbourne Community Trust Deed (Eastbourne Community Board only).

EASTBOURNE

A STATEMENT OF BASIC PRINCIPLES

The Eastbourne Community Board, representing the people of Eastbourne;

Recognises that we are part of a community living in a unique environment,

Believes that we have been entrusted with the care of an environment which is a major asset of the Wellington region,

Desires to conserve and enhance this asset for the enjoyment of future generations of residents and visitors, and therefore;

Acknowledges and promotes the key characteristics of Eastbourne and the Bays as:

1. A community situated on the coast of Wellington harbour, bounded by the sea on the one side and on the other by bush-clad hills;

2. A community comprising a string of smaller communities, with residential areas of low-rise, low-density housing, interspersed with many trees;

3. A community in which the citizens care and respect each other’s differences and right to quiet enjoyment of their surroundings;

4. A community where industry and commerce have developed without detriment to the natural environment;

5. A community where the arts are valued and where participation in theatre, painting, pottery, music, gardening and sports is actively fostered and encouraged ;

6. A community concerned for the welfare of the young and the old where the elderly may retire in dignity, where families have access to facilities to raise their children in an environment which promotes safety and well-being;

7. A community which values and encourages preservation of its heritage and history.

Further:

It is our stated intent that the recognition of these principles and acceptance of the key characteristics will underlie the activities which we as a community and board undertake, and that they will provide the criteria against which, and within which, any district plans, strategic plans or developmental or organisational initiatives may be assessed.

HUTT CITY COUNCIL

Eastbourne Community Board

Meeting to be held in the East Harbour Women's Clubrooms, 145 Muritai Road, Eastbourne on

Tuesday 18 February 2020 commencing at 7.15pm.

ORDER PAPER

Public Business

1. APOLOGIES

2. PUBLIC COMMENT

Generally up to 30 minutes is set aside for public comment (three minutes per speaker). Speakers may be asked questions on the matters they raise.

3. Update from the Chief Executive, Hutt City Council (20/97)

4. Presentations

a) Draft Annual Plan 2020/21 and Long Term Plan Amendment (20/94)

Report No. ECB2020/2/17 by the Head of Democratic Services 11

b) Presentation by Local Councillor from Greater Wellington Regional Council (20/56)

c) Update: Council's Museums Division (19/1336)

Verbal presentation by Mr Karl Chitham, Director, Hutt City Museums.

5. CONFLICT OF INTEREST DECLARATIONS

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

6. Minutes

Meeting minutes Eastbourne Community Board, 19 November 2019 31

7. Reports referred for Board input before being considered by COMMITTEE/Subcommittee of Council

a) Unlicensed Public Use of Council Land - Encroachments (20/48)

Memorandum dated 29 January 2020 by the Principal Policy Advisor 37

b) Cheviot Road - Proposed No Stopping At All Times Restrictions (20/55)

Report No. ECB2020/2/30 by the Traffic Engineer 50

8. Chair's Report (20/50)

Report No. ECB2020/2/20 by the Chair 54

9. Committee Advisor's Report (20/39)

Report No. ECB2020/2/31 by the Head of Democratic Services 58

10. UPDATE ON PLANNED COMMUNITY ENGAGEMENT WORK REGARDING CLIMATE CHANGE (20/81)

Report No. ECB2020/2/32 by the Manager, Sustainability and Resilience 60

11. Community Engagement Fund 2019-2020 (20/2)

Memorandum dated 6 January 2020 by the Community Advisor - Funding and Community Contracts 62

12. Appointments to Local Organisations (20/54)

Memorandum dated 29 January 2020 by the Head of Democratic Services 64

13. Schedule of Meetings for 2020 (20/40)

Report No. ECB2020/2/23 by the Committee Advisor 67

14. QUESTIONS

With reference to section 32 of Standing Orders, before putting a question a member shall endeavour to obtain the information. Questions shall be concise and in writing and handed to the Chair prior to the commencement of the meeting.

Kathryn Stannard

Head of Democratic Services

36 19 November 2019

HUTT CITY COUNCIL

Eastbourne Community Board

Minutes of a meeting held in the East Harbour Women's Clubrooms, 145 Muritai Road, Eastbourne on

Tuesday 19 November 2019 commencing at 7.15pm

PRESENT:	Mr M Gibbons (Deputy Chair)	Ms V Horrocks (Chair)
	Ms B Moss	Mr B Spedding
	Mr F Vickers
	Deputy Mayor T Lewis

APOLOGIES: There were no apologies.

IN ATTENDANCE: Mayor C Barry
Mr G Stuart, Divisional Manager Regulatory Services and Emergency Management

Ms K Stannard, Divisional Manager Democratic Services

Mrs H Clegg, Minute Taker

PUBLIC BUSINESS

1. APOLOGIES

There were no apologies.

Statutory Declarations (19/1318)

Mayor Barry welcomed and congratulated all present. He briefly outlined a number of Eastbourne and city wide issues, including the Eastern Bays Shared Path, improving city wide infrastructure and Naenae Pool.

Mayor Barry invited all members to make their statutory declarations.

Mr M Gibbons, Ms V Horrocks, Ms B Moss, Mr B Spedding, Mr F Vickers and Deputy Mayor T Lewis made their statutory declarations required by Clause 14, Schedule 7 of the Local Government Act 2002 which were witnessed by Mayor Barry.

Statutory Briefing (19/1320)

Report No. ECB2019/1(2)/224 by the Acting General Counsel

Mayor Barry elaborated on the report, highlighting matters of particular relevance to members in respect of the Local Government Act 2002, the Local Government Official Information and Meetings Act 1987, the Local Authorities (Members’ Interests) Act, sections 99, 105 and 105A of the Crimes Act 1961, the Secret Commissions Act 1910, the Financial Markets Conduct Act 2013 and the Public Audit Act 2001.

Resolved: (Mr Gibbons/Mr Vickers) Minute No. ECB 191(2)01

“That the Board notes the legislative provisions affecting members.”

4.	ELECTION OF CHAIR AND DEPUTY CHAIR (19/1323) a) System of Voting Resolved: (Deputy Mayor Lewis/Ms Moss) Minute No. ECB 191(2)02 “That System B contained in Clause 25, Schedule 7 of the Local Government Act 2002 be adopted as the system of voting for the election of Chair and Deputy Chair, requiring the persons elected to receive the votes of a majority of the members present and voting.”
	b) Election of Chair Mayor Barry called for nominations for the Chair of the Eastbourne Community Board. Mr Gibbons nominated Ms Horrocks for the position of Chair and Ms Moss seconded the motion. Mayor Barry called for any other nominations and as there were none he put the motion.
	Resolved: (Mr Gibbons/Ms Moss) Minute No. ECB 191(2)03 “That Ms V Horrocks be elected as Chair of the Eastbourne Community Board.”
	c) Election of Deputy Chair Ms Horrocks assumed the Chair for the remainder of the meeting.
	The Chair thanked members for their confidence in her and welcomed members to the Board.
	Resolved: (Ms Horrocks/Mr Spedding) Minute No. ECB 191(2)04 “That the selection of the Deputy Chair of the Eastbourne Community Board for the 2019-2022 triennium be on a rotational basis determined at every third or fourth meeting of the Board.”
	The Chair called for nominations for the Deputy Chair of the Eastbourne Community Board. Deputy Mayor Lewis nominated Mr Gibbons for the position of Deputy Chair and Mr Spedding seconded the motion. The Chair called for any other nominations and as there were none she put the motion.
	Resolved: (Deputy Mayor Lewis/Mr Spedding) Minute No. ECB 191(2)05 “That Mr M Gibbons be elected Deputy Chair of the Eastbourne Community Board until the next rotational selection process in approximately mid-2020.”

5. PUBLIC COMMENT

Speaking under public comment, the Divisional Manager Regulatory Services and Emergency Management advised of the progress regarding the positioning report concerning cats. He explained that officers had investigated three options for dealing with cats on a city wide basis. He noted that cats were currently dealt with under Council’s Animals Bylaw. He added that in terms of a commencing a draft bylaw, there had to be demonstrated a perceived problem. He highlighted there were very few complaints received concerning cats.

The Divisional Manager Regulatory Services and Emergency Management explained that the positioning report had investigated managing cats in five ways: compulsory micro-chipping, compulsory desexing, requiring cats to wear a bell, limiting the number of cats on a property and keeping cats indoors at night. He added these options were included in a public survey which closed on 17 November 2019. He advised that a final report summarising and analysing the survey would be prepared shortly after which a media press release would be issued. He highlighted that officers would be reporting to Council in early 2020.

In response to a question from a member concerning the protection of dotteral from cats, the Divisional Manager Regulatory Services and Emergency Management explained this was a sensitive issue and that he could not pre-empt any possible outcomes from the current positioning report. He advised that in the interim only the SPCA could catch and destroy cats. He added that SPCA’s policy was to catch, desex and rehome cats rather than destroy them. He highlighted that Council officers were permitted to catch cats if they were injured or diseased.

In response to a question from a member, the Divisional Manager Regulatory Services and Emergency Management advised that no local authorities had a Cat Curfew Bylaw. He highlighted that Wellington City Council consulted on the issue for 18 months resulting in compulsory microchipping of cats. He added that 75% of Wellington cats were microchipped and 98% were desexed.

The Divisional Manager Regulatory Services and Emergency Management advised the initial survey results showed 55% respondents supported a compulsory bell but through education not through a bylaw; 21% did not support a compulsory bell; 51% respondents agreed with limiting the number of cats per property; 51% respondents agreed with keeping cats indoors at night but through education, not through a bylaw and 29% believed a bylaw could regulate keeping cats indoors at night.

The Divisional Manager Regulatory Services and Emergency Management advised that members of the Board or members of the public could attend the Council meeting in early 2020 to speak to the item. He also advised that members of the Board should also contact Council officers with information or suggestions.

Mayor Barry advised that if the report timetable permitted, the report to the Council meeting should also be reported to the Board.

6. CONFLICT OF INTEREST DECLARATIONS

There were no conflict of interest declarations.

Interim Community Board Delegations (19/1341)

Report No. ECB2019/1(2)/105 by the Committee Advisor

Mayor Barry advised that Council was keen to investigate how to empower local communities and officers were currently working on this. He added that each Community Board would be involved in the review process. He further advised that Council was mindful there were several areas of the city where there was no Community Board representation. He highlighted that Council was keen to thoroughly investigate how to improve community participation and representation across the city.

Resolved: (Ms Horrocks/Mr Gibbons) Minute No. ECB 191(2)06

“That the Board notes the interim delegations to Community Boards as approved by Council.”

Eastbourne Community Board's Submission to Greater Wellington Regional Council - Eastern Bays Shared Path (19/1345)

Report No. ECB2019/1(2)/106 by the Committee Advisor

The Chair elaborated on the report.

Resolved: (Ms Moss/Deputy Mayor Lewis) Minute No. ECB 191(2)07

“That the Board:

(i) notes that any submissions lodged by the Board requires formal endorsement by way of resolution; and

(ii) endorses its submission in respect of the Eastern Bays Shared Path attached as Appendix 1 to the report.”

Committee Advisor's Report (19/1343)

Report No. ECB2019/1(2)/13 by the Committee Advisor

The Divisional Manager, Democratic Services elaborated on the report.

Resolved: (Ms Horrocks/Mr Spedding) Minute No. ECB 191(2)08

“That the Board:

(i) notes and receives the report;

(ii) determines the venue for its 2020 meetings will be the East Harbour Women’s Clubrooms, 145 Muritai Road, Eastbourne and the commencement times will be 7.15pm;

(iii) approves the next Board meeting date of 18 February 2020;

(a) notes that the full schedule of meetings for 2020 will be reported to the first Board meeting in 2020;

(b) notes that the Chair will set dates for informal meetings of the Board as the need arises; and

(c) delegates authority to the Chief Executive, in consultation with the Board Chair, to alter the date, time or venue of a meeting, or cancel a meeting, should circumstances require this;

(iv) determines there will be no catering requirements for its 2020 meetings unless there is a special event;

(v) determines the advertising requirements for its 2020 meetings will be the same as the 2016-2019 triennium;

(vi) determines that presentations from Greater Wellington Regional Council Lower Hutt Councillor will be standard items of business on its agenda for its meetings;

(vii) determines to hold a tour of its community scheduled for 7 March 2020; and

(viii) notes that any external appointments will be considered in early 2020.”

10. Information Item

Potential Electric Vehicle Charging Stations in Days Bay and Eastbourne (19/1353)

Memorandum dated 12 November 2019 by the Manager, Sustainability and Resilience

Mr Gibbons advised he had recently met with representatives from Meridian Energy and Council’s Manager, Sustainability and Resilience along with Mr Vickers and Mr Spedding. He advised that consultation with the electricity supply company and the Days Bay Residents Association was still to occur. He further advised the two preferred sites were in the carpark by the Plunket Rooms and in a reconfigured carparking area at Days Bay. He added that the caretakers house at Williams Park would soon be removed with the available land being redeveloped into additional carparking and reserve areas. He advised that from mid 2020 there could be a number of celebrations being marked – the 125^th Anniversary of the Days Bay Wharf, the opening of the new wharf, the redeveloped Williams Park area and possibly the installation of two electric car charging stations.

In response to a question from a member regarding charging of electric bikes, the Chair explained that while they required only a normal three point plug for recharging, this proved to be problematic. She added it could take up to three hours to recharge an electric bike and that they were not usually compatible with electric car recharging stations. Members agreed this issue should be explored further as it may be possible to install three point plug mechanisms on the charging stations.

Ms Horrocks noted that the Days Bay Residents Association was involved in the caretaker house removal project. She highlighted that information was to be reported to the Eastbourne Community Board in due course with wider public consultation to occur.

Resolved: (Deputy Mayor Lewis/Ms Moss) Minute No. ECB 191(2)09

“That the Board receives and notes this memorandum.”

11. QUESTIONS

There were no questions.

There being no further business the Chair declared the meeting closed at 8.03pm.

Ms V Horrocks

CHAIR

CONFIRMED as a true and correct record
Dated this 18th day of February 2020

MEMORANDUM 38 18 February 2020

Our Reference 20/48

TO: Chair and Members

Eastbourne Community Board

FROM: Graham Sewell

DATE: 29 January 2020

SUBJECT: Unlicensed Public Use of Council Land - Encroachments

Recommendation

That the Board:

(i) considers the attached draft report “Unlicensed Public Use of Council Land – Encroachments”; and

(ii) provides comments and feedback that will be forwarded to Council’s Policy, Finance and Strategy Committee meeting to be held on 3 March 2020.

Purpose of Memorandum

1. To seek comments and feedback from the Board on the attached draft report that can then be forwarded to the Policy, Finance and Strategy Committee for consideration at its meeting to be held on 3 March 2020.

Background

2. Attached as Appendix 1 is a draft report that will be considered by the Policy, Finance and Strategy Committee.

3. To assist the Policy, Finance and Strategy Committee the attached draft report has been placed on the agenda of the February meetings of the Petone, Eastbourne and Wainuiomata Community Boards. The reason for doing so is to seek any comments or feedback from the Boards on the report.

4. Any comments and feedback from the Boards will then be added to the attached report to enable it to be considered by the Policy, Finance and Strategy Committee.

Appendices

No.	Title	Page
1 ⇩	Appendix 1 Draft Policy, Finance and Strategy Committee Report - Unlicensed Public Use of Council Land - Encroachments	39
2 ⇩	Appendix 2 Appendix to Draft Policy, Finance and Strategy Committee Report	46

Author: Graham Sewell

Principal Policy Advisor

Approved By: Wendy Moore

Head of Strategy and Planning

Background

2. At a Council workshop held in November 2018 officers were asked to complete further work to:

(a) complete the current work identifying unlicensed encroachment areas;

(b) review the scale of the project and develop some options for Council to consider; and

3. Once this work had been completed, the matter was to be reported back to Council.

Discussion

4. The purpose of this report is to:

· Provide information on the current situation with unlicensed public use of Council land (encroachments).

· Update Council regarding progress made in identifying existing unlicensed encroachments and development of an approach to categorise these for the purpose of licensing.

· Seek Council approval of the suggested approach for categorising and licensing encroachments.

5. Currently only one in seven encroachments are licensed. This results in an inequitable situation where some people are licensed and paying but the majority are not. Also, not all encroachments are of equal size whether licensed or unlicensed. Issues can also arise when people use Council land without permission.

6. The approach proposed focuses on ensuring that all encroachments are licensed and paying the current licensing fee unless they are excluded by the criteria discussed in this report.

Current encroachment types:

7. There are four encroachment types:

a) Pavement Licences – allows a business to use a portion of the pavement outside their premises to set up tables and chairs for their customers to use while dining eg, outside Buzz Café on High Street. Currently seven Pavement Licences have been issued however officers have identified 42 unlicensed pavement encroachments. The current licence fee is $57.50pa.

b) Garage encroachment licences – allows a property owner to build a garage either totally on road reserve or use a portion of road reserve and a portion of their property. Currently, there are 211 licensed garage encroachments and 116 unlicensed garage encroachments. The current licence fees are: Single garage $128pa. and Double garage $256pa.

c) Garden encroachment licences - allows a property owner to develop and maintain a garden along the frontage of their property or within the streetscape. Such gardens can encroach on road reserve. Currently there are 21 licensed garden encroachments and 1241 unlicensed garden encroachments. The current licence fee is $115.00pa.

d) Drainage Reserve Licences - historically drainage reserves were created to assist with drainage in designated portions of land. They usually run along the back of adjoining properties. Currently 19 Drainage Reserves are licensed with a further 25 being unlicensed. The current licence fee is $57.50pa.

Not all encroachments are equal

8. Not all encroachments are equal and because of this they shouldn’t be dealt with using a “one size fits all” approach. While there are currently four types of encroachment licences, each type can vary in size from very small (under 10sq.m) to quite large (over 150sq.m) and because of this require different approaches depending on the nature and size of the encroachment.

9. Gardens are the biggest category of encroachment. Because of the wide variation in size officers worked on developing an approach that could assist with the licensing or otherwise of the current 1241 garden encroachments.

“Size” criteria test

10. Garden encroachments vary widely in size from very small to quite large. Officers are of the view that the cost of getting very small encroachments licensed and then administering the annual licence fee for them is greater than the benefits to both the encroachment user and Council in terms of resources. Officers recommend the following first step approach when considering whether or not to licence a garden encroachment.

(a) Remove all garden encroachments 0-10sq.m from consideration. These encroachments have two key characteristics:

i. straight fences on angled/corner sections; and

ii. edges/bush/agapanthus that have grown outwards into road reserve.

(b) The Transport Division has requested all ‘garden encroachments’, including the 0-10sq.m group, are noted on the relevant Council property file. This is important for future reference in case such portions of land are needed for roading purposes. Legal advice was sought to determine what action should be taken. See paragraphs 24-25 “Legal Considerations” below.

(c) In light of (b) above the 0-10sq.m group would have their encroachment noted on their property file but not issued with a licence or required to pay the current Garden fee of $115.00pa.

11. There are 1241 garden encroachments and 564 encroachments are 0-10sq.m in size.

“Function” criteria test

12. The second step in assessing whether or not a garden encroachment should be licensed is to consider its function, that is, what is the land being used for.

13. Key questions would be:

(a) What is the land actually being used for?

(b) Is it part of a resident’s property? Eg, is it fenced off? If ‘Yes’ is it not accessible for public use?

14. Of the 1241 garden encroachments 130 encroachments would be excluded from being licensed by the ‘function’ criteria. As with the “size criteria” any encroachment would be noted on the relevant property file but not issued with a licence or required to pay the current Garden fee of $115.00pa.

Balance of garden encroachments

15. The balance of 547 garden encroachments would be licensed, pay the current licence fee of $115.00 and have the encroachment noted on the relevant Council property file.

Suggested approach to licensing all other encroachments

16. The remaining encroachments – pavement, garages and drainage - should be licensed. However, this is a significant project that cannot be undertaken all at once and a staggered approach will be needed. Officers suggest the following approach.

(a) Pavement Licences – This should be the first category of encroachment licence addressed. The numbers are lower and it will enable piloting of the overall approach. A lot of the processes involved in issuing a pavement licence are comparable to the process for licensing other types of encroachments. Given the lower number of encroachments to be processed, using the issuing of pavement licences as a ‘pilot’ will allow greater levels of agility ie, officers can respond quickly to any perceived or real problems when they occur and develop solutions with licensees. This will help ensure the process is fit for purpose.

With these licences, staff will approach those businesses providing outdoor pavement facilities to talk with them and assist them to get a licence. The current licence fee is $57.50 p.a.

(b) Garage Licences – based on the outcome of the first step pilot, the next step will be the licensing of garage encroachments.

Because garages are a physical structure on Council land and would need to be removed if Council needed the land for roading purposes, they are categorised as private use of public land. Those not currently licensed should be, and required to pay the current licence fees as follows: Single garage $128pa. and Double garage $256pa.

(c) Garden Licences – The number of licences to be issued and the approach to take will be guided by what option(s) Council adopts.

(d) Drainage Reserve Licences - no permanent structures are permitted on a drainage reserve and they are often used by adjoining residents as an extension of their residential sections for parking vehicles on or storing other property.

17. It is important that these strips of land are maintained and that Wellington Water Limited can access them if needed. Because of this drainage reserve encroachments are quite different to other types of encroachment. It is difficult if not impossible to use them for anything other than activities that can be stopped immediately and the land cleared. On the other hand, it could create problems if all drainage reserve land is not maintained.

18. Given this situation officers recommend that Council consider the following approach:

(a) charging the current licence fee;

(b) having the encroachment noted on the relevant Council property file; and

Review

19. The current fees were set 15 years ago and have not been reviewed during that time. Once all encroachment holders are licensed further advice on different approaches to setting fees will be developed for Council.

Options

20. The options and approach outlined in this report have been prepared once the scale and complexity of the encroachments had been established.

21. The approach now recommended to Council is to initially focus on ensuring all encroachments are licensed and paying the current licensing fee unless they are excluded by the criteria outlined above.

Consultation

22. This matter will be considered by the Eastbourne, Petone and Wainuiomata Community Boards at their February meetings. Any comments and feedback will be reported to the Policy, Finance and Strategy Committee.

23. A Communications Plan has been developed to socialise the issues with the public via editorial/advertorial content developed to address the key issues. Central to this will be a focus on the key issue of fairness/equity – we currently have a minority of ratepayers using public land for their own benefit being subsidised by the majority of ratepayers and those who pay their licence fee annually. This content has been published in Hutt News and on Hutt at Heart, supported by social media to maximise coverage. A press release after the March Council meeting is being planned explaining what has been decided and how Council will be managing the project. Also development of FAQ material which will focus on explaining the issue via a “question/answer” format. Information about this matter will also be put on the Council website.

Legal Considerations

24. Legal advice was sought regarding the noting of all encroachments on the relevant property file record. The advice is that all encroachments should be noted on the relevant Council property file as this will ensure that Council can access the land for roading purposes if required.

25. Taking this approach will also ensure any encroachments are noted on Land Information Memorandum (LIM) reports, which will be beneficial with respect to future property sales. There is no need to have an encroachment recorded on the relevant Certificate of Title. All property owners that have an encroachment will need to be notified that Council intends to take this approach.

Financial Considerations

26. Once all encroachments are correctly licensed projected revenue using the current level of fees would be as follows:

	Current revenue	New Revenue without using size and function criteria to exclude	New Revenue using size and function criteria to exclude
Gardens	$2,415	$142,715	$62,905
Street Pavements	$402.50	$2,587.50	$2,587.50
Garages	$27,008 (*but will be more as some are double garages)	$41,856 *	$41,856
TOTAL REVENUE	$29,825.50	$187,158.50	$107,348

27. There are also currently 19 Drainage Licences with a licence fee of $57.50pa. = $1,092.50pa. Currently 25 Drainage areas not licensed = $1,437.50. The resulting increase in revenue from $29,825.50 to $187,157.50 = $157,333. This ‘New Revenue’ is based on getting everyone licensed based on the current licence fee.

52 18 February 2020

Eastbourne Community Board

06 January 2020

File: (20/55)

Report no: ECB2020/2/30

Cheviot Road - Proposed No Stopping At All Times Restrictions

Purpose of Report

1. The purpose of this report is to seek Council’s approval for the installation of No Stopping At All Times Restrictions on Cheviot Road, as shown attached as Appendix 1 to the report.

Recommendations

That the Traffic Subcommittee recommends that Council approves the installation of No Stopping At All Times Restrictions on Cheviot Road, as shown attached as Appendix 1 to the report.

For the reasons the proposed restrictions: would improve the safety within the street for the benefit of all road users; would promote compliance with the Land Transport (Road User) Rule 2004; support Council’s Parking Policy 2017; and are supported by majority of the local residents who responded to the consultation documents.

Background

2. Council received a request from Lowry Bay Residents’ Association (LBRA) to improve traffic safety and flow at and near the intersection of Cheviot Road and Marine Drive as a part of the Lowry Bay Traffic Study 2019.

3. Council’s Traffic Engineer Network Operations met with a representative of LBRA to investigate the matter and confirmed the congestion and safety issue at the lower portion of Cheviot Road.

4. The concern expressed is that cars parked on both sides of the lower portion of Cheviot Road result in congestion at the intersection and vehicles crossing the centreline to get past parked vehicles pose a safety hazard for all road users.

5. A check on New Zealand Transport Agency’s Crash Analysis System for the last 10 years has shown no reported crashed at this section on Cheviot Road.

6. At LBRA’s committee meeting held on Monday 29 July 2019, it was moved and carried that the Committee endorsed Council’s recommendations.

Discussion

7. Cheviot Road is approximately 7m wide on the north-eastern approach to the intersection. This is close to the minimum carriageway width required for two way travel.

8. Vehicles parked close to the intersection on both sides of the road effectively reduce the carriageway width to around 3m, sufficient for one way movement leading to congestion.

9. The proposed broken yellow lines would prevent vehicles parking within the manoeuvring space of the intersection.

10. This proposal will result in the removal of three parking spaces.

Options

11. The options are:

(a) to leave the area as it is and accept the current level of service for road safety; or

(b) to improve the road safety level by installing No Stopping At All Times Restrictions as shown in Appendix 1 to prevent parked vehicles reducing manoeuvring space; or

12. Officer recommends option (b) as it expected to increase road safety and prevent obstructions to sight lines.

Consultation

13. Consultation documents were delivered to 14 directly affected residences at numbers 1A-B, 2, 3, 5, 6, 8-10, 12-14, 16 and 18 Cheviot Road.

14. Eight questionnaires were returned, seven in favour of and one objecting to the proposal.

15. The objecting views can be summarised as below.

Residents at no.3 strongly object to the yellow lines across the front of their property. Resident’s father who suffers from severe Parkinson’s disease requires 24/7 home care which involves five carers doing shift work around the clock and a minimum of one carer’s car parked on the driveway at all times. This results in family vehicles being parked across the driveway during visits. A wheelchair van occupies the garage and getting the van out also requires the carers shuffling vehicles onto the road. Proposed restrictions would create difficulties in managing the father’s disease and make vehicles shuffle a long way up the street and compete with other cars trying to park uphill due to new restrictions.

16. Officers’ response:

As a result of the consultation the proposal has been amended. Broken Yellow Lines across the driveways of no.3 and no.5 have been removed. Broken Yellow Lines across the rest of the frontage of no.3 will remain in order to achieve the objective.

Proposed No Stopping At All Times Restrictions are necessary to help prevent drivers from crossing the centreline in close proximity to the intersection.

The safety of road users in this instance is more important than the inconvenience caused by the removal of parking spaces.

17. The Eastbourne Community Board will consider the recommendation at its meeting on 18 February 2020 and the resolution will be tabled at the Traffic Subcommittee meeting on 25 February 2020.

Legal Considerations

18. These restrictions are made pursuant to the provisions of the Hutt City Council Traffic Bylaw 2017.

Financial Considerations

19. These changes can be funded from Council’s 2019/2020 road markings budget.

Appendices

No.	Title	Page
1 ⇩	Appendix 1 Cheviot Rd No Stopping At All Times Restrictions G45.2019	53

Author: Threesa Malki

Traffic Engineer

Reviewed By: Marian Radu

Senior Traffic Engineer

Approved By: John Gloag

Head of Transport

Attachment 1

Chair's Report February 18th 2020

Chair’s Report

Eastbourne Community Board February 18th 2020

It might have been summer holidays but members of the ECB have been in action. In addition to items covered in this report members are also involved in issues covered in the community advisor’s report.

Communications!

We’ve reviewed our communication channels so residents can readily contact the ECB and we can share information too. We now have a Facebook page and message account for those who are online, or for those who prefer email or phone, all the ECB members’ contact details are listed in every Eastbourne Herald.

The annual walkaround is planned for Saturday March 7^th.

Getting upskilled

Since our first meeting in last October all Board members have been to training and induction activities organised by Local Government New Zealand and Hutt City Council. These have been very helpful for both new and experienced board members.

Climate Change

Following Hutt City and all three community boards’ declarations of a climate emergency late last year, Hutt City has begun the process of engaging with the community to plan for both mitigation and adaptation as we face the challenges of being a low lying coastal city. We are delighted that Hutt Council is taking this commitment seriously and will be very active participants in this process. (refer to the Updated Planned Community Engagement Work Regarding Climate Change report).

Eastern Shared Path

The ECB was delighted that the final number of submissions was exactly 200! A summary of these is easy to find by searching Greater Wellington Regional Council Eastern Shared Path. Submissions showed the strength of community support for the project, with photos showing the danger of stretches such as Lowry Bay. The project team is now meeting with those who have raised concerns in submissions to clarify or facilitate resolution of issues raised.

The board has just become aware of a proposal in the draft annual plan to defer funding of the shared path for three years to enable the consenting process and NZTA funding uncertainties to be resolved. We are urging Council to leave open the possibility of starting the project immediately if these issues are sorted earlier. We certainly hope it will not take that long.

Rubbish

Recent complaints about overflowing rubbish bins in Days Bay on busy weekends has seen ECB members take on the task of patrolling these bins to ensure they are not overflowing. This seems to be working. The ECB is promoting recycling and use of bins by member circulating at times with bins and talking with beach and park visitors about recycling. This has been rather haphazard so far but we’re working on it.

ECB also encourages residents to become involved in the upcoming review of our waste. Survey results to date show 84% of respondents are interested in the option of a Council-supplied green waste bin, however this will not automatically be included in the final plan. Again, ECB recommends residents make a submission on the issue.

Blowing in the wind – Sand

Wind-blown sand ramping up against the sea wall and spilling over onto the road has been a perennial issue around the beach end of Kauri Street. This year strong winds have exacerbated the problem. In the past this sand has been collected by the contractor and dumped in landfill. From an environmental perspective, the ECB consider this an unattractive solution and, rather than truck it away, have asked HCC to return it to the beach. It is hoped that planting of natives, such as spinifex, wiwi and pingao with help with the formation of dunes which may eventually reduce the need for intervention. This is a long term project, and the ECB asks for patience from locals directly affected.

Leaks, leaks everywhere

Water leaks have been constant over the summer and board members have been approached by residents with problems. Wellington Water’s report to Hutt City shows years of neglect will now have to be faced. While we wait it’s important to report leaks to council and many are gradually being fixed.

Williams Park

Hutt City Council is currently reviewing the incident whereby tree(s) at Williams Park in Days Bay were removed and/or worked on, potentially endangering Shags nesting in the trees on the site. This will include a review of the tree policy. No further work will be done in the park until a full management plan has been developed for the park as a whole in consultation with the community (refer to the Committee Advisor’s report).

Development of tennis courts at Days Bay

In response to a request from the ECB chair representatives of Wellesley College and Council met with ECB representatives and immediate neighbours to the Days Bay tennis courts to discuss new proposals for the tennis courts adjacent to Wellesley. There is concern that plans proposed by the college could limit public use of the courts and residents were keen to know more about what is being proposed and how public access will be preserved. Assurances were given that the facility would not be locked and casual use by visitors and locals would remain. We will be keeping up with plans to ensure these commitments are fulfilled (refer to the Williams Park Tennis Court Improvements report).

Emergency Management

The Wellington Regional Emergency Management Office (WREMO) has currently designated Point Howard Play Centre, Wellesley College and Muritai School as the primary Hubs for our area. The emphasis is on community resilience, and individual bays are creating their own plans and resources. Some bays are well advanced in this, and the ECB is working to put in place a robust community plan and network to help us cope with future incidents. The current radio network is being phased out, with the main hubs retaining direct contact with WREMO, while a new network will be introduced to enable communication between the bays and local personnel. It is proposed that a community radio station broadcasting on both the internet and FM will also be available to support community preparedness and response.

Predator threat to banded dotterel

Recent attempts to assist the native Banded Dotterels establish a breeding colony on the shingle bank at the south end of Eastbourne beach have been frustrated by predators. Predator fencing the area is not viable, so the only option is trapping. While this has been successful for rats, stoats and hedgehogs, local domestic cats are an ongoing problem. Camera traps indicate a local cat (or cats) being responsible for the almost 100% predation of Dotterel chicks over the last two breeding seasons. Unless a bylaw is passed allowing HCC to declare a seasonal (August to December) cat curfew in this area, the situation is unlikely to improve. HCC bylaws on cats are under review, however they are not currently proposing a clause allowing for a localised, seasonal cat curfew in sensitive areas. It appears that Eastbourne cat owners are more receptive than other cat owners to this idea. ECB encourages Eastbourne residents to make submissions on this issue.

Around the Bays

Drag races

ECB has arranged meetings with HCC officers and the two Point Howard and Lowry Bay Residents' Associations to discuss the impact of Port Road closures, and especially motor events on residents – specifically the noise and also the dangers of parking and pedestrians in the 70km/hour zone in Seaview. We also met with the organisers of the annual Port Road Drag event which has run since 1966. These were positive meetings which gave all parties a better understanding of the events and impacts. HCC has received an application for a new motorcycle event in Port Road which will run over Easter. One of the changes HCC will make is that any calls about the noise will be logged so the impact can be reviewed.

Whiorau reserve

ECB is monitoring the use of the Whiorau Reserve along with Greater Wellington Regional Council, Lowry Bay Residents Association and HCC. The beautification work completed several years ago has led to increased use and appreciation of this special area which is wonderful to see. However it is also popular with freedom campers and now live-aboard boaties. Unfortunately the reserve isn’t equipped with toilets and this is becoming an issue.

Support for the Fire Brigade

Recent personnel issues at the Eastbourne Volunteer Fire Brigade saw questions raised on their ability to be effective. ECB have been in ongoing contact with Fire and Emergency NZ (FENZ) to check on the welfare of the volunteers and also ensure that the community's safety is not compromised. Progress is being made on both these fronts, and a primary focus is to boost volunteer numbers which are low for a community of this size. An open day specifically targeted at retaining, re-engaging and enlisting new recruits will be announced soon, and ECB encourage the community to get behind this critical service and show your appreciation for the volunteers; past, present and future.

Fires on the beach

ECB is aware that fires on the beaches have been reported over the summer. It is important to note that no fire is permitted on public reserves without a permit, and there will be no permits issued for some areas, specifically anywhere south of Burdans Gate. Even with a permit there are stringent requirements on when and how a fire may be lit, what conditions are suitable, and what must be done to safely extinguish any fire afterwards. If you see fire or smoke which you think poses an immediate risk (anywhere) dial 111, otherwise ask if they have a permit (on public reserve). If in doubt ring 105, the non-emergency number.

Virginia Horrocks (Chair)

59 18 February 2020

Eastbourne Community Board

05 February 2020

File: (20/39)

Report no: ECB2020/2/31

Committee Advisor's Report

Purpose of Report

1. The purpose of the report is to update the Board on items of interest.

Recommendations

That the Board notes and receives the report.

Eastbourne Community Board Walkaround

2. The date of Saturday 7 March 2020 is booked for the members ‘Walkaround’ tour of the Eastern Bays.

Williams Park Reserves Management Plan

3. Council’s Team Leader Parks advises that Section 41 of the Reserves Act 1977 requires Council to develop and implement management plans for the parks and reserves under its control. Essentially the function of a management plan is to create a set of objectives and policies through which design proposals can be critically and effectively assessed, and provide a strategic framework to assist Council to protect and manage the park (or reserve).

4. Williams Park is currently covered by an omnibus of Reserve Management Plans. Williams Park is a regional destination park and officers consider it appropriate that a specific Plan is developed for the Park.

5. The general process for undertaking a management plan is for Council to publicly advertise its intention. Submissions are collected over a period of time, usually 2-months, after which officers use the information to prepare a draft plan. Council then releases the draft and again invites parties and the community to make suggestions on the draft plan. Once all submissions are covered off, a final management plan is prepared, adopted by Council and released.

6. Officers plan to commence the process for a Williams Park Reserve Management Plan in the next 16 months.

Update on Electric Vehicle Charging Units in Eastbourne and Days Bay

7. Council officers have been advised by Meridian Energy that it is still awaiting further information from Wellington Electricity on availability of power supply and the feasibility at these sites before being able to communicate a full proposal to the Eastbourne Community Board, tentatively scheduled for the end of February.

Council’s current consultation and community engagement

8. Public engagement on Council’s Annual Plan and Long Term Plan amendment is scheduled to be open from 6 April to 3 May 2020. If the Board wishes to provide feedback to this process, this can be considered and agreed to at the Board’s next meeting to be held in April 2020.

9. Council’s Long Term Plan/Annual Plan Subcommittee will then meet on
13 – 14 May 2020 to consider feedback from the public consultation.

10. Council will make its final decisions on the Annual Plan and Long Term Plan amendment at its meeting to be held on 10 June 2020. It will meet again on
30 June 2020 to adopt the final Annual Plan and Long Term Plan amendment and set the rates.

2019/20 Administration and Training Budget

11. The following is the Board’s expenditure as at 27 January 2020.

	Miscellaneous Administration	Training
Budget	$5,000.00	$3,000.00
Expenditure at 27.01.2020	$1,791.01
BALANCE	$3,208.99	$3,000.00

Appendices

There are no appendices for this report.

Author: Kathryn Stannard

Head of Democratic Services

Approved By: Toi Lealofi

Committee Advisor

61 18 February 2020

Eastbourne Community Board

03 February 2020

File: (20/81)

Report no: ECB2020/2/32

UPDATE ON PLANNED COMMUNITY ENGAGEMENT WORK REGARDING CLIMATE CHANGE

Purpose of Report

1. The purpose of this report is to update the Board on planned community engagement work regarding climate change.

Recommendations

That the Board receives and notes the contents of the report.

Background

2. Work has begun on a project to engage with the Lower Hutt community regarding climate change.

3. Within the scope of the project are two closely linked pieces of work; the development of a city-wide zero carbon reduction plan or pathway, and the development of adaptation strategies for those parts of Lower Hutt forecasted to be at risk to sea level rise and other climate change-related effects (for further background, refer to two previous Council Committee papers: PRC2019/4/164[3] and PRC2019/3/152[4]).

4. The necessary engagement with our Lower Hutt communities around the impacts of climate change will generate a broad spectrum of opinions and value sets from a wide range of interest groups.

5. A co-design approach is currently preferred because it offers advantages over the traditional consultation-based engagement process in the depth and richness of the process by which it engages and works with Council’s partners and stakeholders, an important consideration for this work.

6. The co-design methodology is focused on real engagement and working with communities and partners to co-design the process as well as the solutions to challenges, rather than working in relative isolation and presenting findings for community feedback.

Work under way

7. Creative HQ Ltd has been engaged to undertake the first phase of this work, which involves an assessment of whether or not (i) the co-design framework appears to be viable in terms of the work to be undertaken, and (ii) the two work-streams (mitigation vs adaptation) can be run co-jointly or need to be run as separate (albeit closely linked) pieces of work.

8. This involves identifying and meeting with our mana whenua partners and key stakeholders in the community to test their interest in the co-design process and their potential participation in a Lead Group. This step is key to the success of the project as this Lead Group is expected, in Phase 2, to guide and shape the work and thereby give us the greatest chance of community buy-in, acceptance and thus success.

9. Further phases of the project are as follows:

a. Phase 2 – Engagement design and preparation

b. Phase 3 – Engagement with the community

c. Phase 4 – Creation of the pathway to achieve outcomes

Next steps

10. Subject to the engagement with mana whenua partners on this issue developing satisfactorily for both parties, officers will report to Council on the outcomes of Phase 1, and request approval to proceed with Phases 2-4.

11. Overall and if the work proceeds as currently planned, Phase 4 could be completed by the end of December 2020.

Appendices

There are no appendices for this report.

Author: Jörn Scherzer

Manager, Sustainability and Resilience

Approved By: Helen Oram

Acting General Manager, City Transformation

MEMORANDUM 62 18 February 2020

Our Reference 20/2

TO: Chair and Members

Eastbourne Community Board

FROM: Debbie Hunter

DATE: 06 January 2020

SUBJECT: Community Engagement Fund 2019-2020

Recommendation

That the Board:

(i) notes that the Community Engagement Fund closed on 14 November 2019 and one application had been received;

(ii) agrees retrospectively that the application was considered according to the merits of the application criteria and priorities of the fund;

(iii) agrees retrospectively to Lowry Bay Residents Association being granted $1,188.00 towards the purchase of heavy duty shelving to be installed with their new civil defence container; and

(iv) agrees that $1,178.00 is available for a second round in 2020, with decisions to be made at its June 2020 meeting.

Purpose of Memorandum

1. For the Board to assess the eligible Community Engagement Fund applications.

Background

Community Engagement Fund

2. Hutt City Council agreed through the 2016/2017 Annual Plan to contribute $48,850 for the Community Board/Community Committee Community Engagement Fund.

3. This is for local activities and events that directly benefit the communities concerned.

4. One application was received under the Eastbourne Community Board Community Engagement Fund. They are as follows:

No.	Organisation	Description	Request
1	Lowry Bay Residents Association	Purchase of heavy duty shelving to be installed with their new civil defence container.	$1,188.00
			$1,188.00

5. The Board has $2,366.00 to be allocated.

6. Eligible Community Engagement Fund applications presented in this round request a total of $1,188.00.

7. The application needed to be considered prior to 27 November 2019.

8. The application was considered at an informal meeting. This informal meeting was attended by a Ward Councillor, as well as newly elected members of the Board.

Appendices

There are no appendices for this Memorandum.

Author: Debbie Hunter

Community Advisor - Funding and Community Contracts

Approved By: Melanie Laban

Head of Community Projects and Relationships

MEMORANDUM 65 18 February 2020

Our Reference 20/54

TO: Chair and Members

Eastbourne Community Board

FROM: Kathryn Stannard

DATE: 29 January 2020

SUBJECT: Appointments to Local Organisations

Recommendation

That the Board:

(i) notes that appointments from the Board are required to be made on local organisations for the 2019/2022 triennium; and

(ii) appoints members/appointee of the Board on the following local organisations:

a. Okiwi Trust (one member);

b. Educating Residents Around Trapping Steering Group (one member);

c. Days Bay Wharf Steering Group (one member);

d. Eastbourne Youth Workers’ Trust (one member);

e. Eastbourne and Bays Community Trust (one member and one appointee); and

f. Community Emergency Response Group (two members).

Purpose of Memorandum

1. The Eastbourne Community Board is asked to consider making the appointment of Board representatives to local organisations for the 2019/2022 triennium.

Okiwi Trust

2. One representative from the Board is appointed to the Okiwi Trust each triennium as required by the Trust Deed.

Educating Residents Around Trapping Steering Group (ERAT)

3. ERAT’s aims are for everyone to make a difference to the environment to protect native flora and fauna, and that no one needs to be frightened to trap and kill introduced damaging animals if it's done in the most humane way possible that is safe to people, families and pets.

4. The Eastbourne Bays ERAT project aims to have one in five Eastbourne and Bays households actively trapping rats, etc at home over a period of three years. The approach is similar to what other predator-free urban areas are attempting in many other places. ERAT will also extend trapping to the foreshore, focussing there on weasels, stoats, rats and hedgehogs and working closely with Council who has already provided self-resetting traps to loan to local households. This will help protect little blue penguins and banded dotterels.

4. Given that this is very much a community-based project, the ERAT Steering Group has asked for an Eastbourne Community Board representative to be appointed on to the Steering Group for the ERAT. The Steering Group’s role is to:

a) Maintain an overview of the implementation of the ERAT Project, based on information provided by the Project Manager;

b) Provide support and guidance to the Project Manager on ERAT implementation;

c) Identify issues and constraints impacting on successful delivery of the ERAT Project’s Objectives;

d) Assist, where possible, the Project Manager to resolve issues and constraints impacting on ERAT implementation; and

e) When appropriate, actively champion the project to relevant stakeholders.

Days Bay Wharf Steering Group

5. The Days Bay Wharf Steering Group was formed in the last triennium to develop proposals to enhance the safety and recreational use for all users of the Days Bay Wharf. One member is appointed each triennium.

Eastbourne Youth Worker’s Trust

6. One member is appointed each triennium.

Eastbourne and Bays Community Trust (the Trust)

7. The Trust Deed requires the following three trustees to be appointed to the Trust. One Board member, one Board appointee and one Council appointee.

8. Mr George Tuffin is Council’s appointee on the Trust from 31 March 2019 until 30 March 2022.

9. One Board member is to be appointed on the recommendation of the Eastbourne Community Board.

10. One Board appointee is to be appointed on the recommendation of the Eastbourne Community Board.

Community Emergency Response Group

11. Eastbourne has an active group that has organised ‘the Eastbourne Community Emergency Hub Guide’ which was updated last year. Two Board members are required on the group.

Appendices

There are no appendices for this report.

Author: Kathryn Stannard

Head of Democratic Services

Approved By: Toi Lealofi

Committee Advisor

[1] This excludes sites that are considered high profile, significant on a city-wide basis due to their size and location, or where the site crosses ward or community boundaries.

[2] The Operational Guide for Urban Forest Plan is available from Council’s Parks and Gardens Division.

[3] “Development of a City-Wide Zero Carbon Plan”, pp 30 - 54 Policy and Regulatory Committee Meeting on 2 September 2019

[4] “Update on the Work to Adapt to Climate Change Impacts”, pp 45 – 54, Policy and Regulatory Committee meeting on 15 July 2019

Virginia Horrocks (Chair)	Murray Gibbons (Deputy Chair)
Belinda Moss	Bruce Spedding
Frank Vickers
Deputy Mayor Tui Lewis