1                                        18 November 2019

HUTT CITY COUNCIL

 

Petone Community Board

 

Minutes of the Inaugural Meeting held in the Petone Library, 7 Britannia Street,

Petone on

 Monday 18 November 2019 commencing at 6.30pm

 

 

 PRESENT:                       Ms P Hanna (Chair)                    Mr M Fisher (Deputy Chair)

                                          Mr M Henderson                         Mr M Roberts           

Ms K Yung                                  

Deputy Mayor T Lewis               

 

APOLOGIES:                  There were no apologies.

 

IN ATTENDANCE:        Mayor C Barry

Mr L Allott, Chief Information Officer

Ms D Male, Committee Advisor

Mrs H Clegg, Minute Taker

 

 

PUBLIC BUSINESS

 

 

1.       APOLOGIES 

There were no apologies.

2.

Statutory DECLARATIONS (19/1316)

Mayor Barry opened the meeting, welcoming all, including Councillors and Cr van Lier from Greater Wellington Region Council.  He briefly outlined the challenges facing Petone and the city and explained that the current delegations to the Community Board were interim, as Council was reviewing how communities could be better empowered for the future.

 

Mr M Fisher, Ms P Hanna, Mr M Henderson, Mr M Roberts, Ms Karen Yung and Deputy Mayor T Lewis made their statutory declarations required by Clause 14, Schedule 7 of the Local Government Act 2002, which were witnessed by Mayor Barry.

 

3.

Statutory Briefing (19/1317)

Report No. PCB2019/1(2)/222 by the Acting General Counsel

 

Mayor Barry elaborated on the report, highlighting matters of particular relevance to members in respect of the Local Government Act 2002, the Local Government Official Information and Meetings Act 1987, the Local Authorities (Members’ Interests) Act, sections 99, 105 and 105A of the Crimes Act 1961, the Secret Commissions Act 1910, the Financial Markets Conduct Act 2013 and the Public Audit Act 2001.

 

Resolved:  (Ms Hanna/Ms Yung)                                         Minute No. PCB 191(2)01

“That the Board notes the legislative provisions affecting members.”

 

4.

Election of Chair and Deputy Chair (19/1322)

a)      System of Voting

 

Resolved:  (Deputy Mayor Lewis/Mr Henderson)              Minute No. PCB 191(2)02

“That System B contained in Clause 25, Schedule 7 of the Local Government Act 2002 be adopted as the system of voting for the election of the Chair and Deputy Chair, requiring the persons elected to receive the votes of a majority of the members present and voting.”

 

b)      Election of Chair

 

Mayor Barry called for nominations for the Chair of the Petone Community Board.  Mr Henderson nominated Ms Hanna for the position of Chair and Ms Yung seconded the motion.

Mayor Barry called for any other nominations and as there were none he put the motion.

 

Resolved:  (Mr Henderson/Ms Yung)                                  Minute No. PCB 191(2)03

“That Ms Pam Hanna be elected as Chair of the Petone Community Board.”

 

c)       Election of Deputy Chair

 

Ms Hanna assumed the Chair for the remainder of the meeting.

The Chair thanked members for their confidence in her and welcomed members to the Board.  She advised that the new triennium was like a new sunrise and a new day.  She further advised a by-election for a new member would be held shortly, with polling day on 18 February 2020.

The Chair called for nominations for the Deputy Chair of the Petone Community             Board.  The Chair nominated Mr Mike Fisher for the position of Deputy Chair and Mr Henderson seconded the motion.

The Chair called for any other nominations and as there were none she put the motion.

 

Resolved:  (Ms Hanna/Mr Henderson)                                Minute No. PCB 191(2)04

“That Mr Mike Fisher be elected Deputy Chair of the Petone Community Board.”

 

5.

Presentation to Mr Michael Lulich (19/1331)

The Chair presented a small gift to Mr Lulich, acknowledging the work that he had done for the past 15 years as a Community Board member and Councillor.  Mr Lulich thanked all and expressed his honour at serving the community for a number of years.  He wished the Community Board all the best for the future.

  

6.       PUBLIC COMMENT

Speaking under public comment, Mrs R Mansell welcomed all to the meeting, and gave her congratulations to the members.  She asked that all members continue to listen to the community and work hard.        

 

7.       CONFLICT OF INTEREST DECLARATIONS  

There were no conflict of interest declarations.      

8.

Interim Community Board Delegations (19/1339)

Report No. PCB2019/1(2)/101 by the Committee Advisor

 

The Chair elaborated on the report. 

 

Resolved:  (Ms Hanna/Mr Roberts)                                   Minute No. PCB 191(2)05

“That the Board notes the interim delegations to Community Boards as approved by Council.”

 

9.

Committee Advisor's Report (19/1325)

Report No. PCB2019/1(2)/11 by the Committee Advisor

 

The Chair elaborated on the report.  Members discussed each part of the recommendation.

Members considered that the meeting venue be flexible for meetings with a specific subject matter related to a part of the Board’s area.

In response to a question from a member, the Committee Advisor advised that delaying the February Board meeting to wait for the results of the By-election may not be possible when considered with the timing of the other meetings in the meeting cycle.  She said that the declaration of the final election results could take over a week following the polling day of 18 February.  Mayor Barry added that delaying the first 2020 meeting date may hinder the Board’s ability to make a submission to Council’s Annual Plan process.

 

Members noted that the Board will update its communication/advertising protocols.

In response to a question from a member, the Committee Advisor advised that Cr van Lier from Greater Wellington Regional Council and the Jackson Street Programme representatives were happy to present at the Board’s meetings.

The Chair commented that purchasing a stall at the Petone Rotary Fair had proved advantageous in the past.  Ms Yung commented that it was a great way to connect and engage with the community.  She asked that partnerships with other community groups continue to be investigated.

The motion was taken in parts.

 

Resolved:  (Ms Hanna/Mr Fisher)                                      Minute No. PCB 191(2)06

“That the Board:

(i)       determines the Petone Library to be the venue for its 2020 meetings, unless there is an agenda item specific to a particular part of the Petone area; and

(ii)     determines that the start times for its 2020 meetings will be 6.30pm.”

 

Resolved:  (Ms Yung/Ms Hanna)                                       Minute No. PCB 191(2)07

“That the Board:

(i)       approves the next Board meeting date of 17 February 2020;

(ii)     notes that the full schedule of meetings for 2020 will be reported to the first Board meeting in 2020;

(iii)   notes that the Chair will set dates for informal meetings of the Board as the need arises; and

(iv)   delegates authority to the Chief Executive, in consultation with the Board Chair, to alter the date, time or venue of a meeting, or cancel a meeting, should circumstances require this.”

 

Resolved:  (Ms Hanna/Mr Henderson)                             Minute No. PCB 191(2)08

“That the Board determines there be no catering for its 2020 meetings.”

 

Resolved:  (Ms Hanna/Deputy Mayor Lewis)                   Minute No. PCB 191(2)09

“That the Board determines advertisements requirements for its 2020 meeting will be the Hutt News, Council website and allocates $150.00 per financial year to advertise meetings on the Petone Community Board’s Facebook page.”

 

Resolved:  (Ms Hanna/Mr Fisher)                                      Minute No. PCB 191(2)10

“That the Board agrees that presentations from the Jackson Street Programme and Greater Wellington Regional Council will be standard items of business on its agenda for its meetings.”

 

Resolved:  (Ms Hanna/Ms Yung)                                       Minute No. PCB 191(2)11

“That the Board agrees to purchase a double stall at the Petone Rotary Fair to be held in February 2020, at a cost of $240.00. “

 

Resolved: (Ms Hanna/Deputy Mayor Lewis)                    Minute No. PCB 191(2)12

“That the Board:

(i)       notes and receives the report; and

(ii)     notes that any external appointments will be considered in early 2020.”

 

10.

Petone Community Board's Submission to Greater Wellington Regional Council - Eastern Bays Shared Path (19/1332)

Report No. PCB2019/1(2)/102 by the Committee Advisor

 

The Chair elaborated on the report.  She added that the submission would require her signature as Chair of the Board. She advised representatives from the Board would speak to its submission.

 

Resolved:  (Ms Hanna/Mr Henderson)                             Minute No. PCB 191(2)13

“That the Board:

(i)    notes that a submission in respect of the Eastern Bays Shared Path requires the Board’s endorsement; and

(ii)   endorses the submission attached as Appendix 1 to the report.”

 

11.

Update on Proposed New Private Street Name – Subdivision of 429 Jackson Street, Petone (19/1335)

Report No. PCB2019/1(2)/103 by the Committee Advisor

 

The Chair elaborated on the report. 

 

Resolved:  (Ms Hanna/Mr Fisher)                                      Minute No. PCB 191(2)14

“That the Board:

(i)    notes and receives the report;

(ii)   notes at its meeting held on 19 August 2019 it approved a new private street name for the subdivision of 429 Jackson Street, Petone;

(iii)  agrees to revoke the resolution relating to Report No. PCB2019/4/157 and Minute No. PCB 19404, attached as Appendix 1 to the report;

(iv)  notes the reason for the revocation of the decision is that Land Information New Zealand did not accept the Board’s proposed street name and suggested variations on the name which were supported by the Board and Iwi representatives; and

(v)   notes that Council, at its meeting held on 17 September 2019, approved the new private street name for the subdivision of 429 Jackson Street, Petone of Te Ara o Paetutu that the Board informally supported following its meeting held on 19 August 2019.”

12.     QUESTIONS   

There were no questions.

The Chair asked that it be recorded in the minutes that the Board was awaiting feedback related to the previous Board’s motion on a moratorium on water bottling.

The Chair advised that the by-election dates had been finalised and were available on Council’s website. 

The Chair closed the meeting with a Whakatauki:

“He waka eke noa:  We are all in this together.”

 

There being no further business the Chair declared the meeting closed at 7.07pm.

 

 

 

 

Ms P Hanna

CHAIR

 

 

CONFIRMED as a true and correct record

Dated this 17th day of February 2020