2                                        19 November 2019

HUTT CITY COUNCIL

 

Eastbourne Community Board

 

Minutes of a meeting held in the East Harbour Women's Clubrooms, 145 Muritai Road, Eastbourne on

 Tuesday 19 November 2019 commencing at 7.15pm

 

 

PRESENT:

Mr M Gibbons (Deputy Chair)

Ms V Horrocks (Chair)

 

Ms B Moss

Mr B Spedding

 

Mr F Vickers

 

 

Deputy Mayor T Lewis

 

                                          

APOLOGIES:                  There were no apologies.

 

IN ATTENDANCE:        Mayor C Barry
Mr G Stuart, Divisional Manager Regulatory Services and Emergency Management

                                           Ms K Stannard, Divisional Manager Democratic Services

                                           Mrs H Clegg, Minute Taker

                                          

 

PUBLIC BUSINESS

 

1.       APOLOGIES 

There were no apologies.

2.

Statutory Declarations (19/1318)

Mayor Barry welcomed and congratulated all present.  He briefly outlined a number of Eastbourne and city wide issues, including the Eastern Bays Shared Path, improving city wide infrastructure and Naenae Pool.

 

Mayor Barry invited all members to make their statutory declarations.

Mr M Gibbons, Ms V Horrocks, Ms B Moss, Mr B Spedding, Mr F Vickers and Deputy Mayor T Lewis made their statutory declarations required by Clause 14, Schedule 7 of the Local Government Act 2002 which were witnessed by Mayor Barry.

 

3.

Statutory Briefing (19/1320)

Report No. ECB2019/1(2)/224 by the Acting General Counsel

 

Mayor Barry elaborated on the report, highlighting matters of particular relevance to members in respect of the Local Government Act 2002, the Local Government Official Information and Meetings Act 1987, the Local Authorities (Members’ Interests) Act, sections 99, 105 and 105A of the Crimes Act 1961, the Secret Commissions Act 1910, the Financial Markets Conduct Act 2013 and the Public Audit Act 2001.

 

Resolved(Mr Gibbons/Mr Vickers)                           Minute No. ECB 191(2)01

“That the Board notes the legislative provisions affecting members.”

 

4.

ELECTION OF CHAIR AND DEPUTY CHAIR (19/1323)

a)    System of Voting

       Resolved: (Deputy Mayor Lewis/Ms Moss)         Minute No. ECB 191(2)02

“That System B contained in Clause 25, Schedule 7 of the Local Government Act 2002 be adopted as the system of voting for the election of Chair and Deputy Chair, requiring the persons elected to receive the votes of a majority of the members present and voting.”

 

b)    Election of Chair

Mayor Barry called for nominations for the Chair of the Eastbourne Community Board.  Mr Gibbons nominated Ms Horrocks for the position of Chair and Ms Moss seconded the motion.     

 

Mayor Barry called for any other nominations and as there were none he put the motion.

 

 

Resolved: (Mr Gibbons/Ms Moss)                         Minute No. ECB 191(2)03

“That Ms V Horrocks be elected as Chair of the Eastbourne Community Board.”

 

c)    Election of Deputy Chair

       Ms Horrocks assumed the Chair for the remainder of the meeting.

 

 

       The Chair thanked members for their confidence in her and welcomed members to the Board.

 

 

       Resolved(Ms Horrocks/Mr Spedding)              Minute No. ECB 191(2)04

“That the selection of the Deputy Chair of the Eastbourne Community Board for the 2019-2022 triennium be on a rotational basis determined at every third or fourth meeting of the Board.” 

 

The Chair called for nominations for the Deputy Chair of the Eastbourne Community Board.  Deputy Mayor Lewis nominated Mr Gibbons for the position of Deputy Chair and Mr Spedding seconded the motion.

 

The Chair called for any other nominations and as there were none she put the motion.

 

 

Resolved(Deputy Mayor Lewis/Mr Spedding)                       Minute No. ECB 191(2)05

“That Mr M Gibbons be elected Deputy Chair of the Eastbourne Community Board until the next rotational selection process in approximately mid-2020.”

5.       PUBLIC COMMENT

Speaking under public comment, the Divisional Manager Regulatory Services and Emergency Management advised of the progress regarding the positioning report concerning cats.  He explained that officers had investigated three options for dealing with cats on a city wide basis.  He noted that cats were currently dealt with under Council’s Animals Bylaw.  He added that in terms of a commencing a draft bylaw, there had to be demonstrated a perceived problem.  He highlighted there were very few complaints received concerning cats.

 

The Divisional Manager Regulatory Services and Emergency Management explained that the positioning report had investigated managing cats in five ways: compulsory micro-chipping, compulsory desexing, requiring cats to wear a bell, limiting the number of cats on a property and keeping cats indoors at night.  He added these options were included in a public survey which closed on 17 November 2019.  He advised that a final report summarising and analysing the survey would be prepared shortly after which a media press release would be issued.  He highlighted that officers would be reporting to Council in early 2020.

 

In response to a question from a member concerning the protection of dotteral from cats, the Divisional Manager Regulatory Services and Emergency Management explained this was a sensitive issue and that he could not pre-empt any possible outcomes from the current positioning report.  He advised that in the interim only the SPCA could catch and destroy cats.  He added that SPCA’s policy was to catch, desex and rehome cats rather than destroy them.  He highlighted that Council officers were permitted to catch cats if they were injured or diseased.

 

In response to a question from a member, the Divisional Manager Regulatory Services and Emergency Management advised that no local authorities had a Cat Curfew Bylaw.  He highlighted that Wellington City Council consulted on the issue for 18 months resulting in compulsory microchipping of cats.  He added that 75% of Wellington cats were microchipped and 98% were desexed.

 

The Divisional Manager Regulatory Services and Emergency Management advised the initial survey results showed 55% respondents supported a compulsory bell but through education not through a bylaw; 21% did not support a compulsory bell; 51% respondents agreed with limiting the number of cats per property; 51% respondents agreed with keeping cats indoors at night but through education, not through a bylaw and 29% believed a bylaw could regulate keeping cats indoors at night.

 

The Divisional Manager Regulatory Services and Emergency Management advised that members of the Board or members of the public could attend the Council meeting in early 2020 to speak to the item.  He also advised that members of the Board should also contact Council officers with information or suggestions.

 

Mayor Barry advised that if the report timetable permitted, the report to the Council meeting should also be reported to the Board.

6.       CONFLICT OF INTEREST DECLARATIONS  

          There were no conflict of interest declarations.      

7.

Interim Community Board Delegations (19/1341)

Report No. ECB2019/1(2)/105 by the Committee Advisor

 

Mayor Barry advised that Council was keen to investigate how to empower local communities and officers were currently working on this.  He added that each Community Board would be involved in the review process.  He further advised that Council was mindful there were several areas of the city where there was no Community Board representation.   He highlighted that Council was keen to thoroughly investigate how to improve community participation and representation across the city.

 

Resolved(Ms Horrocks/Mr Gibbons)                               Minute No. ECB 191(2)06

“That the Board notes the interim delegations to Community Boards as approved by Council.”

 

8.

Eastbourne Community Board's Submission to Greater Wellington Regional Council - Eastern Bays Shared Path (19/1345)

Report No. ECB2019/1(2)/106 by the Committee Advisor

 

The Chair elaborated on the report. 

 

Resolved(Ms Moss/Deputy Mayor Lewis)                      Minute No. ECB 191(2)07

“That the Board:

(i)    notes that any submissions lodged by the Board requires formal endorsement by way of resolution; and

(ii)   endorses its submission in respect of the Eastern Bays Shared Path attached as Appendix 1 to the report.”

 

9.

Committee Advisor's Report (19/1343)

Report No. ECB2019/1(2)/13 by the Committee Advisor

 

The Divisional Manager, Democratic Services elaborated on the report.

 

Resolved(Ms Horrocks/Mr Spedding)                            Minute No. ECB 191(2)08

“That the Board:

(i)      notes and receives the report;

(ii)     determines the venue for its 2020 meetings will be the East Harbour Women’s Clubrooms, 145 Muritai Road, Eastbourne and the commencement times will be 7.15pm;

(iii)    approves the next Board meeting date of 18 February 2020;

(a)  notes that the full schedule of meetings for 2020 will be reported to the first Board meeting in 2020;

(b)  notes that the Chair will set dates for informal meetings of the Board as the need arises; and

(c)  delegates authority to the Chief Executive, in consultation with the Board Chair, to alter the date, time or venue of a meeting, or cancel a meeting, should circumstances require this;

(iv)    determines there will be no catering requirements for its 2020 meetings unless there is a special event;

(v)     determines the advertising requirements for its 2020 meetings will be the same as the 2016-2019 triennium;

(vi)    determines that presentations from Greater Wellington Regional Council Lower Hutt Councillor will be standard items of business on its agenda for its meetings;

(vii)   determines to hold a tour of its community scheduled for 7 March 2020; and

(viii)  notes that any external appointments will be considered in early 2020.”

 

 

 

 

 

 

 

 

 

10.     Information Item

a)

Potential Electric Vehicle Charging Stations in Days Bay and Eastbourne (19/1353)

Memorandum dated 12 November 2019 by the Manager, Sustainability and Resilience

 

Mr Gibbons advised he had recently met with representatives from Meridian Energy and Council’s Manager, Sustainability and Resilience along with Mr Vickers and Mr Spedding.  He advised that consultation with the electricity supply company and the Days Bay Residents Association was still to occur.  He further advised the two preferred sites were in the carpark by the Plunket Rooms and in a reconfigured carparking area at Days Bay.  He added that the caretakers house at Williams Park would soon be removed with the available land being redeveloped into additional carparking and reserve areas.  He advised that from mid 2020 there could be a number of celebrations being marked – the 125th Anniversary of the Days Bay Wharf, the opening of the new wharf, the redeveloped Williams Park area and possibly the installation of two electric car charging stations. 

In response to a question from a member regarding charging of electric bikes, the Chair explained that while they required only a normal three point plug for recharging, this proved to be problematic.  She added it could take up to three hours to recharge an electric bike and that they were not usually compatible with electric car recharging stations.  Members agreed this issue should be explored further as it may be possible to install three point plug mechanisms on the charging stations. 

Ms Horrocks noted that the Days Bay Residents Association was involved in the caretaker house removal project.  She highlighted that information was to be reported to the Eastbourne Community Board in due course with wider public consultation to occur.

 

Resolved(Deputy Mayor Lewis/Ms Moss)            Minute No. ECB 191(2)09

“That the Board receives and notes this memorandum.”

11.     QUESTIONS   

There were no questions.

There being no further business the Chair declared the meeting closed at 8.03pm.

 

 

 

Ms V Horrocks

CHAIR


CONFIRMED as a true and correct record
Dated this 18th day of February
2020