1                                              9 October 2019

HUTT CITY COUNCIL

 

Minutes of an ordinary meeting of The Hutt City Council held in the Council Chambers, 2nd Floor, 30 Laings Road, Lower Hutt on

 Wednesday 9 October 2019 commencing at 5.30pm

 

 

 

PRESENT:

Mayor WR Wallace (Chair)

 

 

Cr G Barratt

Cr C Barry

 

Deputy Mayor D Bassett

Cr L Bridson

 

Cr J Briggs

Cr S Edwards

 

Cr T Lewis

Cr M Lulich

 

Cr G McDonald

Cr C Milne

 

Cr L Sutton

 

 

APOLOGIES:                  Cr MJ Cousins.  

 

IN ATTENDANCE:       Ms J Miller, Chief Executive (part meeting)

Mr L Allott, Chief Information Officer

Mr B Kibblewhite, General Manager, Corporate Services

Mr M Reid, General Manager, City and Community Services

Ms J Livschitz, Chief Financial Officer

Mr D Newth, Financial Accounting Manager

Ms W Moore, Divisional Manager, Strategy and Planning (part meeting)

Ms C Christensen, CBD Development Manager (part meeting)

Ms K Stannard, Divisional Manager, Democratic Services

 

PUBLIC BUSINESS

 

 

 

1.       APOLOGIES 

Resolved(Mayor Wallace/Deputy Mayor Bassett)              Minute No. C 19401(2)

“That the apology received from Cr MJ Cousins be accepted and leave of absence be granted.”

 

2.       PUBLIC COMMENT

Comments are recorded under the item to which they relate.

3.

Hutt City Council Annual Report to June 2019 - Update (19/1252)

Memorandum dated 3 October 2019 by the Divisional Manager, Strategy and Planning

 

Speaking under public comment, Mr M Young expressed concern with the performance

 

targets contained in the Annual Report.  He believed they were not relevant.  He also believed there was no performance targets set for a climate change emergency and there was the wrong focus for transport.

Deputy Mayor Bassett advised that there was a major change achieved in the last 12 months relating to drinking water.  He noted that if there was a natural disaster, the drinking water would be accessible in eight days instead of 100 days.   

Speaking under public comment, Mr Z McCormick expressed concern with the lack of transparency with regard to sportsvilles, Urban Plus Limited and Hutt City Community Facilities Trust.

Speaking under public comment, Mr V Tamihere considered Council could do better with resilience.  He highlighted the footpaths in Naenae were damaged due to tree roots lifting footpaths.  He elaborated on the problem of homelessness in Naenae.

The Divisional Manager, Strategy and Planning elaborated on the memorandum.

The Chief Executive advised that in the new triennium there would be the opportunity to review the performance targets along with improving Council’s systems.

 

Resolved(Mayor Wallace/Deputy Mayor Bassett)                Minute No. C 19402(2)

“That Council notes the contents of this memorandum.”

4.       CONFLICT OF INTEREST DECLARATIONS

Cr Sutton declared a conflict of interest relating to item 6b) Stokes Valley Christmas Parade 2019 and took no part in discussion or voting on the matter.

5.       Committee Minutes with Recommended Items

a)      Finance and Performance Committee

 

26 September 2019

 

 

Resolved(Cr Sutton/Deputy Mayor Bassett)                Minute No. C 19403(2)

“That the minutes of the meeting held on 26 September 2019, with the exception of items 4i)-4ii), be adopted.”

 

Recommended Items

Item 4i)

Hutt City Council Annual Report to June 2019 (19/1107)

 

Mr Andrew Clark, Audit Director, Audit New Zealand elaborated on his attendance at Council’s Finance and Performance Committee meeting held on 26 September 2019.  He noted that all technical accounting matters had been explained and no adjustments were required. He provided an unmodified audit opinion.  He thanked the Chief Financial Officer, the Financial Accounting Manager and the Divisional Manager, Strategy and Planning for their support.

 

Resolved(Mayor Wallace/Deputy Mayor Bassett)     
                                                                                Minute No. C 19404(2)

“That Council:

(i)    notes that a public notice will be published in the Hutt News, as well as on Council’s website and Facebook page advising of the availability of the Annual Report and Annual Report Summary attached as Appendix 1 and 2 to Report FPC2019/4/198;

(ii)   notes the Annual Report and Annual Report Summary will be available on Council’s website within one month of adopting the Annual Report; 

(iii)  agrees hard copies of the Annual Report Summary will be made available by request and in the City’s libraries, Community Hubs and at the main administration building;

(iv)  notes that a subcommittee comprising of Mayor Wallace and the Council Committee Chairs namely Deputy Mayor Bassett, Cr Barratt, Cr Milne and Deputy Chair of Finance and Performance, Cr Sutton, will sign off the final documents;

(v)   approves the draft Annual Report and Annual Report Summary for the year ended 30 June 2019 attached as Appendix 1 and 2 to Report FPC2019/4/198, both subject to satisfactory resolution of the following outstanding items:

(a)   completion of final edit checking;

(b)   completion of any final audit adjustments; and

(c)   receipt of final audit clearance;

(vi)  receives Audit New Zealand’s opinion on the 2018-19 Annual Report; and

(vii) adopts the 2018-19 Annual Report.”

For the reasons outlined in the report.

 

Item 4ii)

Motor Vehicle Fleet and Budget Changes (19/1212)

 

The Chief Executive elaborated on the motor vehicle fleet and budget changes.  She noted that climate change required the organisation to make changes to assist in removing carbon dioxide from the air.

 

Resolved(Mayor Wallace/Cr Briggs)        Minute No. C 19405(2)

“That Council:

(i)    receives and notes this report;

(ii)   approves a policy change to move to a full ownership model for Council’s vehicle fleet and that electric vehicles be the default option when vehicles are replaced;

(iii)  notes an expected reduction of five vehicles in the motor vehicle fleet;

(iv)  approves additional budget of $946k over the next 20 years with $776k of this in 2019/20; and

(v)   agrees to amend operating and capital budgets as detailed in the officer’s report.”

For the reasons fleet ownership as opposed to leasing is financially advantageous for Council and replacing wherever possible combustion vehicles with electric vehicles aligns with Council’s environmental objectives and commitments.

 

6.       Miscellaneous

a)

Innovating Streets for People - Andrews Avenue (19/1255)

Report No. HCC2019/4/215 by the CBD Development Manager

 

The CBD Development Manager elaborated on the report.  Mr Mike Gray representing the Southend Business Group was also in attendance for the item.

In response to a question from a member, the CBD Development Manager advised that the Divisional Manager Transport had the delegated authority to close Andrews Avenue for three months.

In response to questions from members, Mr Gray advised that the only issue that had arisen from the stakeholders consultation was the loss of four parks.  The CBD Development Manager advised that she would continue to work with the Divisional Manager, Transport and New Zealand Transport Agency if there was any change of signage.

 

Resolved(Mayor Wallace/Cr Sutton)                           Minute No. C 19406(2)

“That Council approves the closure of Andrews Avenue for three months to implement the co-design plan created by the stakeholders, students and implemented by them.”

 

b)

Proposed Temporary Road Closures:  Stokes Valley Christmas Parade 2019 (19/1239)

Report No. HCC2019/4/214 by the Senior Traffic Engineer

 

Cr Sutton declared a conflict of interest and took no part in discussion or voting on the matter.

Mayor Wallace advised that the results of the consultation confirmed there was no opposition from retailers with regard to the temporary road closure.

 

Resolved(Cr McDonald/Cr Bridson)                     Minute No. C 19407(2)

“That Council:

(i)    agrees to approve the following proposed temporary road closures, subject to the conditions listed in the Proposed Temporary Road Closure Impact Report and Plan attached as Appendix 1 and 2 to the report:

Stokes Valley Christmas Parade 2019

A section of Kamahi Street, Stokes Valley Road and Evans Street as per the attached plans, on Saturday 30 November 2019 from 12:00pm to 1:00pm;

(ii)   agrees to rescind all existing parking restrictions and impose No Stopping 12:00pm to 1:00pm Restrictions on Saturday 30 November 2019  as follows and as shown attached as Appendix 2 to the report;

       A section of Kamahi Street, Stokes Valley Road and Evans Street as per the attached plans, on Saturday 30 November 2019 from 12:00pm to 1:00pm; and

 (iii) agrees making this event subject to:

(a)     receiving the results of the consultation by 8 October 2019; and

(b)     the traffic department receiving a compliant temporary traffic  management plan from a registered contractor thirty (30) days prior to the event.”

For the reason that the closure is necessary for public safety.

 

7.

Minutes of Council (19/1254)

Report No. HCC2019/4/27 by the Divisional Manager, Democratic Services

 

Resolved(Mayor Wallace/Deputy Mayor Bassett)              Minute No. C 19408(2)

“That the minutes of the meeting held on 17 September 2019 be adopted.”

8.       QUESTIONS   

Cr Briggs asked if there had been a decision about the location of the Naenae skate park and who had been consulted?

The Chief Executive replied stating that no site had been selected for the skate park facility although the earliest consensus was for as close to Hillary Court as possible.  She stated there was no firm recommendation from officers as to the makeup of the installation of the skate park.  She also stated there was a strong voice coming through for a beginners level half pipe with any underspend to go on features to make the facility unique in our city eg, a canopy linking it to Hillary Court through ramps and rails plus making the area safer eg, via lighting.  The key identified audience was the Naenae residents with a focus upon tamariki and secondarily the skate boarding community of the city.  She noted that conversations had focused upon the skate boarding community and local affected organisations eg, schools and clubs, with more work to be done in each area.  She highlighted that the officer’s report would take into account research recently undertaken and the work with local associations and businesses to make the best use and space for Hillary Court.

 

There being no further business the Chair declared the meeting closed at 6.14pm.

 

 

 

 

 

 

 

 

 

 

Jo Miller                                                                                                          WR Wallace

CHIEF EXECUTIVE                                                                                     MAYOR