HuttCity_TeAwaKairangi_BLACK_AGENDA_COVER

 

 

 

4 October 2019

 

 

 

Order Paper for Council meeting to be held in the

Council Chambers, 2nd Floor, 30 Laings Road, Lower Hutt,

on:

 

 

 

 

 

Wednesday 9 October 2019 commencing at 5.30pm

 

 

 

 

 

 

Membership

 

 

Mayor W R Wallace (Chair)

Deputy Mayor D Bassett

Cr G Barratt

Cr C Barry

Cr L Bridson

Cr J Briggs

Cr M Cousins

Cr S Edwards

Cr T Lewis

Cr M Lulich

Cr G McDonald

Cr C Milne

Cr L Sutton

 

 

 

 

 

 

 

 

For the dates and times of Council Meetings please visit www.huttcity.govt.nz


HuttCity_TeAwaKairangi_SCREEN_MEDRES
 

 

 

 


COUNCIL

 

Membership:

13 

Meeting Cycle:

Council meets on a six weekly basis (Extraordinary Meetings can be called following a resolution of Council; or on the requisition of the Chair or one third of the total membership of Council)

Power to (being a power that is not capable of being delegated)[1]:

     Make a rate.

     Make bylaws.

     Borrow money other than in accordance with the Long Term Plan (LTP).

     Purchase or dispose of assets other than in accordance with the LTP.

     Purchase or dispose of Council land and property other than in accordance with the LTP.

     Adopt the LTP, Annual Plan and Annual Report.

     Adopt policies required to be adopted and consulted on under the Act in association with the LTP or developed for the purpose of the Local Governance Statement.

     Appoint the Chief Executive.

     Exercise any powers and duties conferred or imposed on the local authority by the Public Works Act 1981 or the Resource Management Act 1991 that are unable to be delegated.

     Undertake all other actions which are by law not capable of being delegated.

     The power to adopt a Remuneration and Employment Policy.

Decide on:

Policy issues

     Adoption of all policy required by legislation.

     Adoption of policies with a city-wide or strategic focus.

District Plan

     Promotion of Plan Changes and Variations recommended by the City Development Committee prior to public notification.

     The withdrawal of Plan Changes in accordance with clause 8D, Part 1, Schedule 1 of the Resource Management Act 1991.

     Approval, to make operative, of District Plan and Plan Changes (in accordance with clause 17, Part 1, Schedule 1 of the Resource Management Act 1991).

Representation, electoral and governance matters

     The method of voting for the Triennial elections.

     Representation reviews.

     Council’s Code of Conduct and Local Governance Statement.

     Elected Members Remuneration.

     The outcome of any extraordinary vacancies on Council.

     Any other matters for which a local authority decision is required under the Local Electoral Act 2001.

     All matters identified in these Terms of Reference as delegated to Council Committees (or otherwise delegated by the Council) and oversee those delegations.

     Council‘s delegations to officers and community boards.

Delegations and employment of the Chief Executive

The review and negotiation of the contract, performance agreement and remuneration of the Chief Executive.

Meetings and committees

     Standing Orders for Council and its committees.

     Council’s annual meeting schedule.

Operational matters

     The establishment and disposal of any Council Controlled Organisation or Council Controlled Trading Organisation and approval of annual Statements of Corporate Intent on the recommendation of the Finance and Performance Committee.

     Civil Defence Emergency Management Group matters requiring Council’s input.

     Road closing and road stopping matters.

     All other matters for which final authority is not delegated.

Appoint:

     The non-elected members of the Standing Committees (including extraordinary vacancies of non-elected representatives).

     The Directors of Council Controlled Organisations and Council Controlled Trading Organisations. 

     Council’s nominee on any Trust.

     Council representatives on any outside organisations (where applicable and time permits, recommendations for the appointment may be sought from the appropriate standing committee and/or outside organisations).

     The Chief Executive of Hutt City Council.

     Council’s Electoral Officer, Principal Rural Fire Officer and any other appointments required by statute.

 

    


HUTT CITY COUNCIL

 

Ordinary meeting to be held in the Council Chambers, 2nd Floor, 30 Laings Road, Lower Hutt on

Wednesday 9 October 2019 commencing at 5.30pm.

 

ORDER PAPER

 

Public Business

 

1.       APOLOGIES 

Cr Cousins.

2.       PUBLIC COMMENT

Generally up to 30 minutes is set aside for public comment (three minutes per speaker on items appearing on the agenda). Speakers may be asked questions on the matters they raise.

3.       Hutt City Council Annual Report to June 2019 - Update (19/1252)

Memorandum dated 3 October 2019 by the Divisional Manager, Strategy and Planning 7

Mayor’s Recommendation:

“That the recommendation contained in the memorandum be endorsed.”

4.       CONFLICT OF INTEREST DECLARATIONS

5.       Committee Minutes with Recommended Items

a)      Finance and Performance Committee

26 September 2019                                                                                     248

Recommended Items

Item 4i)     Hutt City Council Annual Report to June 2019 (19/1107) 249

Mayor’s Recommendation:

“That the recommendations contained in the minutes be endorsed.”

 

Item 4ii)    Motor Vehicle Fleet and Budget Changes (19/1212)         252

Mayor’s Recommendation:

“That the recommendations contained in the minutes be endorsed.”

 

   

6.       Miscellaneous

a)      Innovating Streets for People - Andrews Avenue (19/1255)

Report No. HCC2019/4/215 by the CBD Development Manager        259

Mayor’s Recommendation:

“That the recommendation contained in the report be endorsed.”

 

b)      Proposed Temporary Road Closures:  Stokes Valley Christmas Parade 2019 (19/1239)

Report No. HCC2019/4/214 by the Senior Traffic Engineer                  266

Mayor’s Recommendation:

“That the recommendations contained in the report be endorsed.”

 

7.       Minutes of Council (19/1254)

17 September 2019                                                                                               274

8.       QUESTIONS

With reference to section 32 of Standing Orders, before putting a question a member shall endeavour to obtain the information. Questions shall be concise and in writing and handed to the Chair prior to the commencement of the meeting.   

 

 

 

 

 

 

 

 

 

 

Kathryn Stannard

Divisional Manager, Democratic Services

   


MEMORANDUM                                                   7                                                      09 October 2019

Our Reference          19/1252

TO:                      Mayor and Councillors

Hutt City Council

FROM:                Wendy Moore

DATE:                03 October 2019

SUBJECT:           Hutt City Council Annual Report to June 2019 - Update

 

 

Recommendation

That Council notes the contents of this memorandum.

 

Purpose of Memorandum

1.    The purpose of this memorandum is to update Council on changes made to the Hutt City Council’s Annual Report to June 2019.

Background

2.    The Draft Annual Report was presented to the Finance and Performance Committee on 26 September 2019.  See link to the Finance and Performance Committee Order Paper:  http://infocouncil.huttcity.govt.nz/Open/2019/09/FPC_26092019_AGN_2639_AT.PDF Since the publication of the Order paper there have been some changes incorporated into the Annual Report, mainly due to feedback received from Audit NZ.  In summary the changes made are relatively minor, and there are no material changes to the overall performance results for the year ended 30 June 2019.

3.    The revised version of the Annual Report document is attached as Appendix 1.  The Summary Annual Report document is attached as Appendix 2.  The table that follows provides details of the changes made to the Annual Report.

 

Brief summary of change

Page number in F&P
order paper.

 

Further detailed explanation

1.

Wellington Water performance measures

165-167

A selection of KPIs from the audited Wellington Water Annual Report has been included in the Annual Report.

2.

UPL performance measures

159, 161

Updated to be in line with signed CCO Annual Reports

3.

Updated CFT performance measures

162-164

Updated to be in line with signed CCO Annual Reports

4.

Technical adjustment  Fraser Park Grandstand asset impairment changed to de-recognition $1.2M

171, 183, 28, 190

Statement of financial performance impact: Increase in “other expenses” by $1.2M due to de-recognition cost which is offset by reduction in impairment costs by same amount.  Impacts on net deficit result which moves unfavourably by $1.2M whilst total comprehensive revenue and expenses remains unchanged. Balance Sheet impact: whilst total equity remains the same, there is an adjustment to increase revaluation reserve by $1.2M and decrease retained earnings by $1.2M. The adjustment has also flowed through the Leisure and Wellbeing Funding Impact Statement and the Parks and Reserves Statement of Comprehensive Revenue and Expenditure, together with disclosure in property plant and equipment (note 16).

5.

Minor correction of $4k.

176

Correction identified of $4k which was coded to balance sheet in error, and should be operating expenditure. Changes have been flowed through relevant areas including funding impact statement.

6.

Minor updated summary of groups of activities

179

Note 2 – summary revenue and expenditure for group of activities. Updates made to align with detailed Activity Reports. Minor update to 2018 Actual comparatives restated to align with new 2019 activity structure.

7.

Minor change to disclosure related to audit fees.

183

Note 9:  “Audit fee for assurance services” of $7k split between those relating to Audit NZ ($4k) and Other Auditors ($3k).

8.

Minor update to depreciation split

198

Note 18 -Depreciation allocation of $1.6M  moved from “City Governance” activity to “City Leadership” activity

9.

Minor additional disclosure.

207

Note 27B: Financial Instruments – credit quality of financial assets. Includes additional disclosures: Credit quality of cash at bank and term deposits is AA-.

10.

Minor disclosure change related to CCO borrowings

208

Note 27B – Financial instruments – Credit Quality of financial assets.  Loans of $19M to related parties (i.e. CCOs) moved into 1-3 year time-band (previously reported as current to one year). Aligns to CCO Annual Report and Annual plan 2019/20 where there is no plan to recall CCO funding.

11.

Financial Summary

53 – 54

Financial Summary has been updated to reflect changes outlined above.

12.

Minor disclosure change for : Severance Payments

211

Note 29 Severance payments. Both Council and Group figures have been reduced to remove the “contractual provisions” previously included in error.

13.

Minor editorial changes to budget variation explanations

214

Note 33: Major budget variations. Explanations to “Subsidies and Grants” and “Operating Cash Flow” reworded to state delays in capital projects have impacted on NZTA funding

14.

Additional disclosure regarding events after balance date

215

Note 35: Events after balance sheet. Two new disclosures made. (1) The dilution of Council shareholding in Wellington Water Limited as a result of issue of shares to South Wairarapa District Council. (2)The signed new agreement with Veolia for the running of the Waste Water Treatment Plant from June 2020. For the next Annual Report the accounting treatment will be determined.

15.

Prudence benchmarks

218

Correction to calculation of benchmarks for debt control benchmark and rates affordability benchmark.

 

 

Appendices

No.

Title

Page

1

FULL DRAFT OF ANNUAL REPORT 2018-19 V.1

11

2

Annual Report Summary version six.pdf

216

    

 

 

 

 

 

 

Author: Wendy Moore

Divisional Manager, Strategy and Planning

 

 

 

 

 

 

Reviewed By: Jenny Livschitz

Chief Financial Officer

 

 

 

Reviewed By: Brent Kibblewhite

General Manager Corporate Services

 

 

 

Approved By: Helen Oram

Acting General Manager, City Transformation

 

 

 

 

 


Attachment 1

FULL DRAFT OF ANNUAL REPORT 2018-19 V.1

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 

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Attachment 2

Annual Report Summary version six.pdf

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 

      


250

 

HUTT CITY COUNCIL

 

Finance and Performance Committee

 

Minutes of a meeting held in the Council Chambers, 2nd Floor, 30 Laings Road,
Lower Hutt on

 Thursday 26 September 2019 commencing at 5.30pm

 

 

 PRESENT:                       Cr L Sutton (Chair)           Cr C Barry

                                          Cr G Barratt                      Deputy Mayor D Bassett (from 5.32pm)

                                          Cr J Briggs                         Cr MJ Cousins

                                          Cr S Edwards                    Cr M Lulich

                                          Mayor WR Wallace

 

APOLOGIES:                  Cr Milne was an apology and Deputy Mayor Bassett was an apology for lateness.

 

IN ATTENDANCE:       Mr B Kibblewhite, General Manager, Corporate Services

Ms J Livschitz, Chief Financial Officer

Mr S George, Senior Accountant

Ms C Taylor, Senior Research and Evaluation Advisor (part meeting)

Mr D Bentley, Team Leader Environmental Health (part meeting)

Ms H Clegg, Minute Taker  

 

 

PUBLIC BUSINESS

1.       APOLOGIES 

Resolved(Cr Sutton/Mayor Wallace)                              Minute No. FPC 19401(2)

“That the apology received from Cr Milne be accepted and leave of absence be granted and the apology for lateness received from Deputy Mayor Bassett be accepted.”

Deputy Mayor Bassett joined the meeting at 5.32pm.

2.       PUBLIC COMMENT

Comments are recorded under the item to which they relate.      

3.       CONFLICT OF INTEREST DECLARATIONS      

          Deputy Mayor Bassett declared a conflict of interest in relation to items 8 and 9 and took no part in discussion or voting on these matters.

Cr Cousins declared a conflict of interest in relation to items 5 and 6 and took no part in discussion or voting on these matters.

4.       Recommendations to Council - 9 October 2019

 

i)

Hutt City Council Annual Report to June 2019 (19/1107)

 

 

 

Speaking under public comment, Mr Max Shierlaw expressed concern that the draft Annual Report did not show prudent or sustainable management.  He queried what the cumulative losses were.  He asked for clarification of the interest rate swaps.  He also asked that independent members sit on future Finance and Performance Committees as he had no confidence in the existing members knowledge of Council’s finances.

In response to a question from a member, Mr Shierlaw agreed to forward the relevant documentation to officers.

The Senior Research and Evaluation Advisor elaborated on the report.  The Chief Financial Officer introduced Mr Andrew Clark, Audit Director, Audit New Zealand.

The Chief Financial Officer advised that Audit New Zealand had completed and cleared the Annual Reports for all Council Controlled Organisations.  She stated a draft Annual Report was reported to this meeting with the completed Annual Report due to be reported to Council at its meeting to be held on 9 October 2019.   She added she was not expecting any material changes between the draft and final Annual Report.  She explained the non-financials section of the Annual Report, adding that this was a new section and elaborated on the summary.  She explained the interest rate swaps was an approved accounting method aided in keeping rates levels as low as possible.  She further added the practice was in line with Treasury New Zealand’s advice.

Mr Clark advised that the audits of the Council Controlled Organisations were completed and clean.  He further advised the audit processes went smoothly with good engagement between all parties.  He presented an overview of the draft Annual Report, highlighting four key areas.  He advised that Audit New Zealand were pleased to see legal advice had been taken by Council with regard to the wording of the rates setting resolution and he now had no issue with it.  He also advised that Audit New Zealand noted a revaluation of Council assets was due in 2019/2020 financial year.  He highlighted that Audit New Zealand was working on how best to reflect the technical accounting treatments for earthquake prone buildings into the Annual Report.  He also highlighted that Audit New Zealand was working on the technical accounting matters relating to disclosure matters.  He summarised that all work was progressing as expected to present the final accounts to the Council meeting to be held on 9 October 2019.

In response to a question from a member, Mr Clark confirmed Audit New Zealand commended officers on their excellent engagement with Audit New Zealand and that the audit process for this year had been effective with no concerns.

In response to a question from a member regarding the accounting impact of the closure of the Naenae Pool, the Chief Financial Officer explained that officers had already impaired the value of the Naenae Pool and that was not expected to change the bottom line financial results.  Mr Clark added that the technical presentation of this information was currently been worked on.

In response to questions from members concerning the not achieved Key Performance Targets, the General Manager, Corporate Services explained the Community Hubs item reflected the deferment of spendings on the Naenae Hub and the spendings on the Fraser Park Sportsville complex.  He explained the Council accountability item was not achieved due to one Statement of Intent not being completed by 30 June due to pending decisions on the Naenae Hub.  He explained the Resilience item was not achieved as this was related to the number of households deemed ready after an emergency and that the readiness requirements had increased catching many people unaware.

In response to a question from a member regarding the Audit New Zealand areas focus for 2019/2020, Mr Clark explained these would be relayed to officers in early 2020.  He added the announcement of the focus areas would be followed by analysis work in April and May, with an Interim Report presented to Council followed by the final Accounts presented in October 2020.

Mayor Wallace commended officers on their professional work, processes and relationships with the Auditors.  He added that Council was well served by Council’s Finance team.  He commented the financial situation of Council boded well for the future with difficult decisions having to be made in light of the Naenae Pool closure.

Cr Cousins suggested that, in future, the format of the Annual Report be altered such that the non-financials were separate.  She added this would provide time for these to be properly assessed in a separate meeting to the financials.  Mayor Wallace suggested the 2019/2020 Annual Report reflected this change.

 

 

 

ReCOMMENDED(Cr Sutton/Mayor Wallace)    Minute No. FPC 19402(2)

“That the Committee recommends that Council:

(i)    notes that a public notice will be published in the Hutt News, as well as on Council’s website and Facebook page advising of the availability of the Annual Report and Annual Report Summary attached as Appendix 1 and 2 to Report FPC2019/4/198;

(ii)   notes the Annual Report and Annual Report Summary will be available on Council’s website within one month of adopting the Annual Report; 

(iii)  agrees hard copies of the Annual Report Summary will be made available by request and in the City’s libraries, Community Hubs and at the main administration building;

(iv)  notes that a subcommittee comprising of Mayor Wallace and the Council Committee Chairs namely Deputy Mayor Bassett, Cr Barratt, Cr Cousins and
Cr Milne will sign off the final documents;

(v)   approves the draft Annual Report and Annual Report Summary for the year ended 30 June 2019 attached as Appendix 1 and 2 to Report FPC2019/4/198, both subject to satisfactory resolution of the following outstanding items:

(a)   completion of final edit checking;

(b)   completion of any final audit adjustments; and

(c)   receipt of final audit clearance;

(vi)  receives Audit New Zealand’s opinion on the 2018-19 Annual Report; and

(vii) adopts the 2018-19 Annual Report.”

For the reasons outlined in the report.

 

 

Precedence of Business

 

Resolved:  (Cr Sutton/Deputy Mayor Bassett)                  Minute No. FPC 19403(2)

“That, in terms of Standing Order 10.4, precedence be accorded to items 6, 7, 8 and 9.”

The items are recorded in the order in which they were listed on the order paper.

 

ii)

Motor Vehicle Fleet and Budget Changes (19/1212)

 

 

 

The General Manager Corporate Services elaborated on the report.

In response to a question from a member regarding the advantages of allowing staff to house electric vehicles overnight whilst charging them, the General Manager Corporate Services explained there were Fringe Benefit Tax implications, issues regarding Council payment for the specialist plugs required and for the percentage of electricity used by the home owner, and whether these outweighed benefits of parking fleet vehicles in a carpark.  He added most City carparks were used by the public especially in the weekends.

In response to a question from a member, the General Manager Corporate Services explained most other local authorities and large businesses housed fleet vehicles overnight in carparks, rather than allow them to be driven to private residences. 

Mayor Wallace expressed support in the possibility of moving to an electric fleet happening faster than initially anticipated.  He commended officers for the work so far.

Deputy Mayor Bassett also congratulated officers for their work.

Cr Edwards agreed with Mayor Wallace comments.  He added that in the long term, there would be significant advantages in having an electric fleet.  He further added that selling the vehicles after three years would increase the number of electric vehicles in private ownership, positively helping the community.

Cr Briggs congratulated officers on a common sense policy adding that other efficiencies may be found across Council operations.

 

 

 

ReCOMMENDED: (Cr Sutton/Deputy Mayor Bassett)
                                                                       
Minute No. FPC 19404(2)

“That the Committee recommends that Council:

(i)    receives and notes this report;

(ii)   approves a policy change to move to a full ownership model for Council’s vehicle fleet and that electric vehicles be the default option when vehicles are replaced;

(iii)  notes an expected reduction of five vehicles in the motor vehicle fleet;

(iv)  approves additional budget of $946k over the next 20 years with $776k of this in 2019/20; and

(v)   agrees to amend operating and capital budgets as detailed in the officer’s report.”

For the reasons fleet ownership as opposed to leasing is financially advantageous for Council and replacing wherever possible combustion vehicles with electric vehicles aligns with Council’s environmental objectives and commitments.

 

5.

Sale and Supply of Alcohol (Fees) Regulations 2013 - Regulation 19(1) - Reporting by Territorial Authorities (19/999)

Memorandum dated 1 August 2019 by the Team Leader Environmental Health

 

 

Cr Cousins declared a conflict of interest and left the table for the duration of the item.

The Team Leader Environmental Health elaborated on the memorandum.

Mayor Wallace thanked Council’s Environmental Health Team for their work in what was often a difficult environment.  He highlighted that officers acted fairly and actively to resolve issues.

 

 

Resolved(Cr Sutton/Mayor Wallace)                        Minute No. FPC 19405(2) 

“That the Committee approves the publication of a ‘table of income versus expenditure’ on Council’s website showing the alcohol licensing income received from fees payable in relation to, and costs incurred in:

(a)   the performance of the functions of Council’s District Licensing Committee under the Sale and Supply of Alcohol Act 2012 (the Act);

(b)   the performance of the functions of Council’s Inspectors under the Act; and

(c)   the undertaking of enforcement activities under the Act.”

 

 

6.

Hutt City Community Facilities Trust - Annual Report for the Year ended 30 June 2019 (19/1022)

Report No. FPC2019/4/199 by the Senior Management Accountant

 

Cr Cousins declared a conflict of interest and left the table for the duration of the item.

Mr Strahl, Chair, Hutt City Community Facilities Trust, elaborated on the report.  He explained the Ricoh Sports Centre (the Centre) was the biggest sports facility to be built by Council and that it was completed in March 2019.  He added that not only sports groups utilised the facility, but community groups as well.  Mr Strahl expressed confidence that usage would increase thereby ensuring the restaurant and bars would become more popular. 

In response to questions from a member, Mr Strahl advised the building was 100% complete and that while there had been some issues with the lighting in the auditorium, the correct lights had been installed according to specifications.  He added investigations were underway into replacement lighting at a cost of $20,000.

In response to a question from a member regarding the sqaush courts, the General Manager Corporate Services advised the courts were of a high standard and that the umpiring positioning was a changed situation from the previous building and was taking some getting used to.  He added if an international tournament was to be hosted, the transportable glass court from Squash NZ would be hired and dropped into the building.

In response to a question from a member, Mr Strahl acknowledged there were teething issues with the Centre.  However they related to the fact that many different clubs had been brought together for the first time.  He added the issues included where to house trophies and framed photos.

Mayor Wallace acknowledged the outstanding work of the Hutt City Community Facilities Trust and thanked Cr Cousins for her liaison work.  He added he was proud to have the facility within the City.

Cr Barratt supported Mayor Wallace’s comments.  She added that the City was now becoming known for its sporting facilities with more to come.

 

Resolved(Cr Sutton/Deputy Mayor Bassett)                  Minute No. FPC 19406(2)

“That the Committee receives and notes the Annual Report for the Hutt City Community Facilities Trust for the year ended 30 June 2019, attached as Appendix 1 to the report.”

 

7.

Seaview Marina Limited - Annual Report for the year ended 30 June 2019 (19/1023)

Report No. FPC2019/4/200 by the Senior Management Accountant

 

Mr McLellan, Chief Executive, Seaview Marina Limited (SML) elaborated on the report.  He noted the Chair of SML, Mr Walshe, had apologised for the meeting.  He explained that SML continued to maintain strong growth and was sitting at 100% occupancy.  He highlighted the highs for the year – 5% return on equity, increased berth occupancy, high client service satisfaction rates, having New Zealand’s first electric boat being built at the Marina and establishment of a successful café.  He stated that planning was underway for the construction of 37 new berths, the café was set to expand to take up three times its current space, investigations were underway to find a larger replacement for the Traval Lifter, power connections were being upgraded and improved gate security would be installed.

In response to a question from a member, Mr McLellan acknowledged it was disappointing that Saleability had to move.  He highlighted that SML did not have the space for the organisation to expand.

In response to a question from a member, Mr McLellan advised there had been no recent communications with the Marina User Group.

Mayor Wallace thanked the SML team for the work undertaken.  He adding that SML had continued to grow to become the best in the Wellington region. 

 

Resolved(Cr Sutton/Mayor Wallace)                              Minute No. FPC 19407(2)

“That the Committee receives and notes the Annual Report for Seaview Marina Limited for the year ended 30 June 2019, attached as Appendix 1 to the report.”

 

8.

Urban Plus Group - Annual Report for the Year ended 30 June 2019 (19/1024)

Report No. FPC2019/4/202 by the Senior Accountant

 

Deputy Mayor Bassett declared a conflict of interest and left the table for the duration of the item.

Mr Mackenzie, Director and Mr Walton, Chief Executive of Urban Plus Group were in attendance for the item.  An apology was received from Mr Walshe, Chair of Urban Plus Group.

Mr Mackenzie explained Urban Plus Group had made significant progress throughout the year.  He highlighted the strategic property developments completed or underway, including Fairview Waters, Parkview, Central Park and The Lane.  He explained profits were being channelled into providing more housing for low-income elderly clients.  He added a recent acquisition at 126 Jackson Street was currently being re-assessed due to construction costs of the preferred option (units for low-income elderly over five levels).  He thanked officers for the professional manner they have worked together with Urban Plus Group.

In response to a question from a member regarding the state of public toilets and halls, Mr Walton acknowledged these were difficult areas to gain public satisfaction in.  He advised that he would provide an update report to members.  The General Manager Corporate Services added that new cleaning contractors had recently been appointed.

In response to a question from a member, the General Manager Corporate Services advised a unit was defined as being self contained and that the recent acquisition of an 18 bedroomed house did not fit this definition.  He added the property could be developed in the future to provide full unit-type accommodation.

Mayor Wallace commended the Urban Plus Group Board and officers for an excellent year.  He added he had met with many tenants and new owners who were impressed with the quality of their accommodation.

Cr Briggs thanked all officers involved in the successful Urban Plus Group.  He added that it was important core public services provided by Council were well maintained.  He requested the incoming Council be kept informed.

Cr Cousins commented that the standard of public facilities was a recurring issue.

 

Resolved(Cr Sutton/Cr Barratt)                                      Minute No. FPC 19408(2)

“That the Committee receives and notes the Annual Report for Urban Plus Group to 30 June 2019, attached as Appendix 1 to the report.”

 

9.

Wellington Water Limited Annual Report for the Year ended 30 June 2019 (19/1174)

Report No. FPC2019/4/203 by the Strategic Advisor, City and Community Services

 

Deputy Mayor Bassett declared a conflict of interest and left the table for the duration of the item.

Mr Crampton, Chief Executive of Wellington Water Limited (WWL) elaborated on the report.  He explained the challenges faced this year included increasing costs, responses to the Growth Agenda and sustantial changes to operations with the alliance formed with Fulton Hogan.  He added all waste water treatment plants were now operated by the same company which would bring $660,000 in savings per annum.

The Chief Executive, WWL advised that WWL was continuing to build capacity and now employed 250 staff.  He further advised customer service surveys showed staff were well recognised.  He added there was good alignment between WWL and all regional local authorities.  He advised the lows of the past year included the conviction for a discharge in Porirua due to operator error and that WWL was in the process of rebuilding trust with the Porirua community and iwi.  He acknowledged the length of time currently taken to repair leaks and that this resulted in the public losing faith with WWL.  He explained that measures were being put in place to prioritise service leaks, and that the backlog of repairs would be slowly worked through.  He explained the future focus would be the customer hub (liasing between WWL and Council call centres), work crews and customer service would continue to be improved.  He added obtaining a sustainable water supply, reducing carbon emissions and complying with proposed new drinking water regulations would also be priorities.  He elaborated on the soon-to-be enacted Water Regulator. 

 

Resolved(Cr Sutton/Cr Barratt)                                      Minute No. FPC 19409(2)

“That the Committee;

(i)    receives and notes the Draft Annual Report for Wellington Water Limited for the year ended 30 June 2019;

(ii)   notes that the audit opinion had not been issued at the time of publication of the Order Paper;

(iii)  notes the verbal update from the Chief Executive of Wellington Water Ltd in regard to the finalisation and audit of the Annual Report; and

(iv)  notes that an update on the Wellington Water Ltd’s Annual Report will be reported to the Council meeting to be held on 9 October 2019.”

 

10.

New Zealand Local Government Funding Agency 2019 Annual Report (19/1155)

Report No. FPC2019/4/204 by the Chief Financial Officer

 

The Chief Financial Officer elaborated on the report.

 

Resolved(Cr Sutton/Mayor Wallace)                              Minute No. FPC 19410(2)

“That the Committee notes and receives the Local Government Funding Agency (LGFA) Annual Report for the year ended 30 June 2019.”

11.     QUESTIONS   

There were no questions.

 

 

There being no further business the Chair declared the meeting closed at 7.31pm.

 

 

 

 

 

 

                                                                                                            Cr L Sutton

                                                                                                            CHAIR

 

 

 

 

 

 

 

CONFIRMED as a true and correct record

Dated this 9th day of October 2019

 

 

 


                                                                                     261                                                    09 October 2019

 

Hutt City Council

01 October 2019

 

 

 

File: (19/1255)

 

 

 

 

Report no: HCC2019/4/215

 

Innovating Streets for People - Andrews Avenue

 

Purpose of Report

1.  To ask Council to consider closing Andrews Avenue for three months.

Recommendations

That Council approves the closure of Andrews Avenue for three months to implement the co-design plan created by the stakeholders, students and implemented by them.

 

Background

2.    Southend Business Group’s Southend High Street – Creating an Identity programme that has been presented to Council on two occasions.  It now has an opportunity to work with Massey University students, NZTA’s Innovating Streets for People programme along with the RiverLink Project team, local students, City Growth, Healthy Families Streets Alive programme and Urban Design divisions to create interim measures to activate the public space and the road for the community this summer.

3.    The project is focused on the public space at Andrews Avenue and the request to close part of the road to traffic for three months from January to March 2020.

4.    The consultation and notification has to be comprehensive. Officers are progressing with the consultation and will report on it at the meeting.

5.    The Pilot Project will run from 11 November 2019 to 31 March 2020.

6.    Converting a space into a ‘place’, Massey students enrolled in a summer course called Urban Camouflage will be set up in a living lab classroom on site at Andrews Avenue for nearly four weeks.  In that time they will be encouraged to engage with local businesses, residents, council, councilors and the other named stakeholders (below).  Once the design is finalised the students will implement in the first week of December.

7.    Stakeholders – reasons for their involvement is co-design of the space and activities and engagement with the students.

a.       Southend Business Group

b.       Hutt City Council - City Growth, City Promotions, Comms and Marketing, Transport and Parks and Reserves

c.       Massey University- ‘Urban Camouflage’ summer course

d.      RiverLink Project team

e.       Healthy Families – Streets Alive Programme

f.       Iwi

g.       NZTA- Innovating Streets for People

8.    Urban Camouflage – Massey University see Appendix 1 detailing the course.  The students will be presented to by the other stakeholder groups.

9.    Innovating Streets for People – NZTA, https://nzta.govt.nz/roads-and-rail/innovating-streets/introduction/about/

10.  Southend Business Group’s vision for the area will be a starting point for the students to progress ideas from. The outcomes and goals of the Southend Business Group to define a brand, bring in more people and potential to attract new businesses and add vibrancy to the area.

Issues and Risks

11.  Complying with Local Government Act 1974 that applies to temporary prohibition of traffic (Schedule 10, Clauses 11b-e).  Officers will explain the process to be used at the meeting.

12.  Acceptance and approvals from effected businesses and residents.

13.     Collecting and extracting useable data.

14.     Locating 40+ students for classroom space around the site at Andrews Avenue.

15.     Managing the top end of Andrews Avenue parking.

16.     Missed opportunity for the City to co-design a public space for community engagement purposes.

17.     Funding of summer programme.

18.     Loss of four car parks.

Appendices

No.

Title

Page

1

Urban Camouflage 2019 brief

262

2

Love your city project-Lower Hutt proposal

265

 

 

Author: Cyndi Christensen

CBD Development Manager

 

 

Approved By: Helen Oram

Acting General Manager, City Transformation

 


Attachment 1

Urban Camouflage 2019 brief

 


 


 


Attachment 2

Love your city project-Lower Hutt proposal

 


                                                                                     267                                                    09 October 2019

Hutt City Council

24 September 2019

 

 

 

File: (19/1239)

 

 

 

 

Report no: HCC2019/4/214

 

Proposed Temporary Road Closures:  Stokes Valley Christmas Parade 2019

 

Purpose of Report

1.    The purpose of this report is to seek the approval of Council, as per the authorised process, for the temporary closure of sections of Kamahi Street, Stokes Valley Road and Evans Street, for the Stokes Valley Christmas Parade 2019.

Recommendations

That Council:

(i)    agrees to approve the following proposed temporary road closures, subject to the conditions listed in the Proposed Temporary Road Closure Impact Report and Plan attached as Appendix 1 and 2 to the report:

Stokes Valley Christmas Parade 2019

A section of Kamahi Street, Stokes Valley Road and Evans Street as per the attached plans, on Saturday 30 November 2019 from 12:00pm to 1:00pm;

(ii)   agrees to rescind all existing parking restrictions and impose No Stopping 12:00pm to 1:00pm Restrictions on Saturday 30 November 2019  as follows and as shown attached as Appendix 2 to the report;

       A section of Kamahi Street, Stokes Valley Road and Evans Street as per the attached plans, on Saturday 30 November 2019 from 12:00pm to 1:00pm; and

 (iii) agrees making this event subject to:

(a)     receiving the results of the consultation by 8 October 2019; and

(b)     the traffic department receiving a compliant temporary traffic  management plan from a registered contractor thirty (30) days prior to the event

For the reason that the closure is necessary for public safety.

 

Background

2.    Council has received an application from Russell Poole, the Project Co-ordinator, of the Hutt River Valley Rotary (formerly Stokes Valley Rotary), for approval to hold the annual Stokes Valley Christmas Parade and Associated Fair on 30 November 2019, an event involving road closures and temporary ‘No Stopping’ restrictions as detailed in recommendations (i) and (ii) above. Details of the event and the expected impact on traffic are attached as Appendix 1 to the report.

3.    Council at its meeting of 12 August 2008 approved a procedure for Council to follow to comply with the Local Government Act 1974 (Schedule 10) provisions for temporary road closures for events.

4.    Processes have been established to implement these procedures including the required communications and consultation prior to any approval of a closure.

5.    For those events where vehicles remaining on roads are considered to be a safety concern, it is also necessary for Council to pass a resolution that, for the duration of the event, the roads be subject to a ‘No Stopping’ restriction.

6.    Council can then erect temporary signage and its Parking Enforcement officers can attend the event and authorise the removal of any offending vehicles.

7.    This report has been prepared in accordance with the approved procedures. 

Discussion

8.    The Senior Traffic Engineer, Transport, acting as Council’s Traffic Engineer, has assessed the proposed closure with regards to its expected impact on traffic. The Traffic Engineer has provided a professional opinion as to whether the resulting impact is likely to be reasonable or unreasonable.

9.    The proposed closures, if implemented in accordance with an approved Temporary Traffic Management Plan, and in accordance with any specific conditions set by the Traffic Engineer, should not result in any unreasonable impact on traffic.

10.  Any vehicles remaining within the proposed road closures during this event will be a safety concern and therefore temporary No Stopping restrictions are required to enable these vehicles to be removed.

11.  Where existing parking restrictions are in place, these are to be temporarily rescinded to facilitate the temporary No Stopping restrictions.

12.  Temporary Traffic Management Plans prepared for the event will show how traffic safety and flow will be managed.

Consultation

13.  The public was notified that Council was going to consider the requested Temporary Road Closure through a Public Notice in The Hutt News on Tuesday 17 September 2019. No correspondence has been received in response to the Public Notice.

14.  Public notice of any decision to close roads will be advertised in The Hutt News.

15.  The results of the consultation will need to be with the Traffic Engineer by 8 October 2019. Any objection(s) would be presented to Council at the meeting.

Legal Considerations

16.  Approval is required from Council to allow for the temporary closure of roads and for the imposition of temporary No Stopping restrictions. This will ensure that Council is complying with the requirements of the Local Government Act 1974 (Schedule 10) for the temporary closure of roads within its jurisdiction.

17. Council’s Transport Division requires a compliant Temporary Traffic Management Plan in accordance with NZTA’s Code of Practice for Temporary Traffic Management (CoPPTM) for the event from a registered contractor on behalf of the organisers thirty (30) days before the event.

Financial Considerations

18.  For community events, the cost of the public notices in The Hutt News is paid from Council budgets. For commercial events, the cost of the public notices is passed onto the appropriate event organiser. This event is a community event.

Appendices

No.

Title

Page

1

Stokes Valley Christmas parade impact report

269

2

Proposed Temporary Road Closure for Stokes Valley Christmas Parade 2019

272

3

Evans Street Proposed Temporary Road Closures for Stokes Valley Christmas Parade Plan 2019

273

 

 

Author: Marian Radu

Senior Traffic Engineer

 

 

Reviewed By: Graham Carson

Traffic Asset Manager

 

 

Approved By: John Gloag

Divisional Manager, Transport

 


Attachment 1

Stokes Valley Christmas parade impact report

 

Rotary Club of Stokes Valley

Stokes Valley Christmas Parade 2019

A section of Kamahi Street, Stokes Valley Road and Evans Street Proposed Temporary Road Closure Impact Report

1.        Description of Event

The Rotary Club of Stokes Valley has applied to temporarily close the road from :

i)             A section of Kamahi Street, Stokes Valley Road and Evans Street

on Saturday 30 November 2019 between 12:00pm and 1:00pm for the Stokes Valley Christmas Parade and Street Fair.

The event has been held annually for a number of years and is a highlight of the communities Christmas celebrations.

2.        City Promotions and Events Division

The City Promotions and Events Division has assessed the proposed event with regard to its contribution towards Council’s strategies and policies, and the event is consistent with the objectives and outcomes of these strategies.

3.        Public Notice

The public notice that Council was proposing to consider this closure was published in The Hutt News on Tuesday 17 September 2019.

4.        Consultation

This event has the condition of providing proof of consultation by 8 October 2019.
The consultation for this event will be presented to Council’ Transport Division no later than 8 October 2019.
Any objection(s) received would be reported at the Council meeting if required on 9 October 2019.

5.        Traffic Impact Assessment

Prior Closures

The proposed closures for this event will not result in the roads being closed for an aggregate of more than 31 days this year, ie, it does not exceed the LGA restriction of not more than 31 days in any year.

Traffic Impact

This event has the condition that the Council’s Transport Division receives a compliant temporary traffic management plan in accordance with NZTA’s Code of Practice for Temporary Traffic Management (CoPPTM) for the event from a registered contractor on behalf of the organisers thirty (30) days before the event.

In the opinion of Marian Radu, Senior Traffic Engineer, Transport acting as Council’s Traffic Engineer, the proposed closure, if implemented according to the plans provided, is not likely to impede traffic unreasonably.

This event has become well established within Stokes Valley and appears to be generally well accepted by the public who accept the traffic effects as a reasonable trade-off for the benefits provided by the event.

In this particular instance there should be little in the way of wider network effects because of the day of the week and alternate routes and parking available.

I am of the view therefore that the proposed closure will be acceptable in terms of its traffic related effects subject to a high degree of awareness being achieved through advertising and a high standard of on-street signage and traffic control at the closure points.

6.        Conditions of Closure

Subsequent to approval, the applicant will be written to with the standard conditions that will apply, being:

·    The applicant must submit to Council a Temporary Traffic Management Plan (TTMP) 30 days before the event, prepared by a suitably qualified person and appropriate for the level of road and the nature of the closure. The closure cannot proceed until the TTMP has been approved by Council’s Traffic Management Coordinator (TMC).

·    All Temporary Traffic Management will need to comply with the Code of Practice for Temporary Traffic Management (CoPTTM), and be installed and supervised by suitably qualified personnel including professional Site Traffic Management Supervisor (STMS).   

·    This event has the condition of providing proof of consultation by 8 October 2019.

·    The closure shall apply only to the roads for the dates and hours as approved.

·    The applicant shall allow access for all emergency vehicles.

·    The applicant will act as directed by the Police or by officers of the Road Controlling Authority (HCC). A contact name and phone number for the Police is given to the applicant.

·    The applicant will be responsible for undertaking all work relating to the physical closure of roads and managing the closure.

·    The applicant will be responsible for ensuring closed roads are left in a suitable clean and tidy state following the completion of the event. A contact name and phone number for Intergroup Ltd., Council’s Street Cleaning Contractor, is also given to the applicant.

·    That access be provided for persons for business purposes to premises adjacent to the closed area and that an escort is provided within the closed area for this purpose.

·    That the applicant comply fully with the directions of Police to cancel or suspend all events if in the Police’s opinion public safety measures are inadequate or any of the foregoing conditions are not being complied with. All events are to remain suspended until the Police are satisfied that public safety measures are adequate and the foregoing conditions are being complied with.

7.        Appendices

Appendix 2: Plan: Christmas parade route from Kamahi Street to Evans Street 2019 DOC/19/122810

Appendix 3: Plan: Evans Street - Stokes Valley Christmas Parade 2019     DOC/19/122737

 

Author:                Marian Radu, Senior Traffic Engineer

Reviewed by:    Graham Carson,   Traffic Asset Manager

Approved by:    John Gloag, Divisional Manager, Transport


Attachment 2

Proposed Temporary Road Closure for Stokes Valley Christmas Parade 2019

 


Attachment 3

Evans Street Proposed Temporary Road Closures for Stokes Valley Christmas Parade Plan 2019

 

 


                                                                                     279                                                    09 October 2019

HUTT CITY COUNCIL

 

Minutes of an ordinary meeting of The Hutt City Council held in the Council Chambers, 2nd Floor, 30 Laings Road, Lower Hutt on

 Tuesday 17 September 2019 commencing at 6.00pm

 

 

PRESENT:

Mayor WR Wallace (Chair)

 

 

Cr G Barratt

Cr C Barry

 

Deputy Mayor D Bassett

Cr L Bridson

 

Cr J Briggs

Cr MJ Cousins

 

Cr S Edwards

Cr T Lewis

 

Cr M Lulich

Cr G McDonald

 

Cr C Milne (from 7.06pm)

Cr L Sutton

 

APOLOGIES:                  There were no apologies.

 

IN ATTENDANCE:       Ms J Miller, Chief Executive

Mr L Allott, Chief Information Officer

Mr B Kibblewhite, General Manager, Corporate Services

Ms H Oram, Acting General Manager, City Transformation  

Mr M Reid, General Manager, City and Community Services

Ms J Livschitz, Chief Financial Officer

Ms A Blackshaw, Project Director (part meeting)

Mr G Dewar, Acting General Counsel

Ms W Moore, Divisional Manager, Strategy and Planning (part meeting)
Mr J Pritchard, Principal Research and Policy Advisor (part meeting)

Mr M Sherwood, Divisional Manager, Parks and Recreation (part meeting)

Mr S Keatley, Strategic Assets and Project Manager (part meeting)

Mr D Bentley, Team Leader Environmental Health (part meeting)

Mr D Kerite, Acting Divisional Manager, Environmental Consents (part meeting)

Mr A Yip, Strategic Projects Manager (part meeting)

Mr B Gall, Systems Strategist (part meeting)

Ms L Dalby, Senior Communications Advisor

Mr G Craig, Divisional Manager, City Growth (part meeting)

Ms O Miller, Policy Advisor (part meeting)

Ms H Stewart, Youth Council Facilitator (part meeting)

Ms K Stannard, Divisional Manager, Democratic Services

Ms J Randall, Committee Advisor

 

PUBLIC BUSINESS

 

 

 

9.       APOLOGIES 

 Resolved(Mayor Wallace/Cr Briggs)                                       Minute No. C 19401

“That the apology received from Cr Milne for lateness be accepted.”

MINOR ITEM NOT ON THE AGENDA

Resolved(Mayor Wallace/Deputy Mayor Bassett)                   Minute No. C 19402

“That in terms of Standing Order 10.13 Council:

(i)       considers the item regarding a verbal update from the Chief Executive on the Wainuiomata Cleanfill at this meeting as a minor item not on the agenda;

 

(ii)     notes that the item will be taken as item 9A on the public agenda for the Council meeting on 17 September 2019; and

(iii)   notes that no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

10.     PUBLIC COMMENT

Comments are recorded under the item to which they relate.

3.       Mayoral Statement (19/1094)

 

Cr Briggs advised that Mr Theo Misirlakis had recently passed away.

Deputy Mayor Bassett advised that Mr Harry Hayward had recently passed away at 101 years old.

 

 

Resolved(Mayor Wallace/Deputy Mayor Bassett)                   Minute No. C 19403

“That the Mayoral Statement be adopted.”

4.       CONFLICT OF INTEREST DECLARATIONS

Cr Cousins declared a conflict of interest in relation to items 5c) 4i) and 6d) and took no part in discussion or voting on these matters.

Cr Edwards declared a conflict of interest in relation to item 6d) and took no part in discussion or voting on the matter.

5.       Committee Minutes with Recommended Items

b)      Policy and Regulatory Committee

 

2 September 2019

 

Mayor Wallace thanked Cr Cousins for her leadership on the Policy and Regulatory Committee over the triennium. He noted the Committee had benefitted from her considerable experience.

 

 

Resolved(Cr Cousins/Cr Briggs)                                      Minute No. C 19404

“That the report of the meeting held on 2 September 2019, with the exception of items 4i)-4iii), be adopted.”

 

Recommended Items

Item 4i)

Smokefree Lower Hutt - Review (19/876)

 

Speaking under public comment, Mr Chris Norton reported on the inaugural Hutt Valley Spring Clean event (the event) that had recently been held to remove litter from key areas of Lower Hutt. He explained the event had built on the work of volunteer groups and he hoped to encourage local clean-ups using the Litterati Mobile App (the app). He advised the event had resulted in national publicity, a core group that would continue actions and an extension of the clean up over the whole of September. He said the event had removed approximately 130 kg of litter. He noted that cigarette butts had out-numbered other litter by 2:1. He believed the app could provide an opportunity for Council to work in a more strategic way to find solutions.

Speaking under public comment, Ms Charlotte Lawrence and Ms Seren Lewis, representing Youth Council, provided highlights of their contributions to Council over the past year on issues such as homelessness, climate change and smokefree areas. They thanked members for recognising the voice of youth at meetings. They indicated Youth Council would continue to work with Council in the new triennium.

Cr Cousins foreshadowed a recommendation that the Chief Executive investigate partnering with Litterati.

Cr Briggs recognised the importance of continuing to work alongside communities on the smokefree issue. He noted this work needed to be supported by adequate funding. He considered smoking was a significant health issue, particularly for Māori and Pacifica communities.

 

Resolved(Cr Cousins/Deputy Mayor Bassett) Minute No. C 19405

“That Council:

 

(i)     agrees to change the wording of the policy in section three Smokefree Areas, clause d. to ‘Bus shelters and bus stops’ to enable all bus stops to be designated smokefree;

(ii)    agrees to incorporate Te Reo Māori in signage and messaging in the policy, under section four, Implementation;

(iii)   agrees that Council’s smokefree publicity will include asking people not to vape in smokefree areas and at smokefree events. The priority will remain smokefree messages in terms of signs and communication;

(iv)   agrees to designate Hillary Court smokefree under section three Smokefree Areas, clause J;

(v)    agrees to designate areas of suburban centres in the city smokefree. These areas would be implemented over the next three years.  Officers would amend the policy wording in suburban centres;

(vi)   agrees that implementation during 2019-2020 will be undertaken using the $10,000 underspend available and that Council will include an additional $12,000 in the budget for 2020-21 and $12,000 in 2021-2022 for the purpose of implementation; and

(vii)  asks the Chief Executive to investigate partnering with Litterati.”

For the reasons that smokefree bus stops are an opportunity to increase the visibility of the smokefree message in Lower Hutt. There is no safe level of second hand smoke. This position would be in line with our policy objectives and would make Council’s policy consistent with the smokefree approaches in Wellington and Porirua.  The vaping position is in line with the approach taken in Porirua and Wellington and therefore contributes to a consistent local government position in the region. As in the other council areas, media releases etc. could include the message, along with announcements at events.  This does not include vaping on signage.  The engagement work in Naenae has been completed and there was a high level of support to designate Hillary Court smokefree.  There is good support in the community for designating areas of suburban centres smokefree. This is the case throughout the Citizen Panel surveys conducted since 2016. Officers will work to define the areas and socialisation of the smokefree message would follow.

Item 4ii)

Easement - Mitchell Park (19/1008)

 

Resolved(Cr Cousins/Deputy Mayor Bassett) Minute No. C 19406

“That Council:

(i)    notes that the owners of the Hutt Valley Health Hub are seeking to erect a sign at its sole vehicular entrance on Witako Street;

(ii)   notes that Council has previously agreed, in December 2017, to an easement over reserve land at the southern end of Mitchell Park in order to provide for legal access for  the new development; and

(iii)  agrees to an easement over approximately 6m2 of reserve land at Mitchell Park to enable the new Hub to erect an illuminated sign to indicate to the public the Hub’s main entry point.”  

For the reason that it is in the public interest for a sign to this new community health facility that could otherwise be difficult to locate.

 

Item 4iii)

Development of a City-Wide Zero Carbon Plan (19/1037)

 

Resolved(Cr Cousins/Cr Bridson)        Minute No. C 19407

“That Council:

(i)     notes that while Council has in place an organisational carbon target, there is a need to reduce city-wide carbon emissions;

(ii)    notes that achieving Zero by 2050 for the wider Lower Hutt area cannot be achieved without the buy-in and relevant commitments from a range of stakeholders, including the business sector(s) and Lower Hutt residents;

(iii)   agrees that officers should undertake a project to develop a city-focused carbon reduction plan in line with the proposed New Zealand Zero by 2050 target, including ambitious interim targets with the plan to be completed in 2020;

(iv)   agrees that this plan be developed in consultation with a range of stakeholders in the wider Lower Hutt community, with a key focus on relevant and appropriate targets and actions that these stakeholders (and Council) can commit to across the short term (over five years) but with at least some high level commitments regarding the long-term;

(v)    notes that this work could be carried out in conjunction with the review of Council’s four strategies;

(vi)   notes that there are strong linkages between the need to reduce emissions to Zero by 2050 in order to help minimise future climate change impacts, and the need for the community to adapt to unavoidable climate change impacts such as sea level rise;

(vii)  notes that because of these linkages, officers have proposed a parallel work stream to engage with the community on how Lower Hutt may adapt to, and become more resilient to, a changing climate (refer PRC2019/3/152 “Update on the Work to Adapt to Climate Change Impacts”); and

(viii) notes that both the resulting carbon reduction plan and the outcomes from the engagement with the community on climate change adaptation could ultimately be joined together to form a Lower Hutt Zero Carbon and Climate Resilience Plan.”

For the reasons outlined in the report.

c)       City Development Committee

 

3 September 2019

 

Mayor Wallace thanked Deputy Mayor Bassett for his service chairing the City Development Committee.  He acknowledged his commitment to the development of the city.

 

 

Resolved(Deputy Mayor Bassett/Cr Edwards)              Minute No. C 19408

“That the report of the meeting held on 3 September 2019, with the exception of item 4, be adopted.”

Recommended Item

Item 4)

Hutt Cricket Academy Lease Request - Hutt Recreation Ground (19/1043)

 

Deputy Mayor Bassett noted the lease request had faced challenges with conflicting views from various clubs over ownership of the proposed facilities. He advised no funding from Council would be required for the facilities. He added the Chief Executive would oversee the process to ensure funding was in place. He noted the new facilities would continue to be available to other sports and codes.

Crs Briggs and Lewis thanked Deputy Mayor Bassett for his work engaging with the clubs and negotiating the lease.

 

Resolved(Deputy Mayor Bassett/Cr Sutton)   Minute No. C 19409

“That Council:

(i)    approves the issuing of a 33 year lease to the Hutt Cricket Academy and Hutt Districts Cricket Club for an area of land covering the footprint of the new facility and the first floor of the grandstand, subject to satisfying the Reserves Act requirements and agreement on the lease terms and conditions; and

(ii)   asks the Chief Executive to appoint a senior officer to oversee the project from a Council perspective to ensure funding, consents and other arrangements are in place before work on the project commences.”

For the reasons that the request does not require Council financial commitment; does not significantly affect other clubs or users of the park, assists with the delivery of cricket and provides an improved asset for the community.

 

d)      Finance and Performance Committee

 

4 September 2019

 

In response to a question from a member, the General Manager, Corporate Services advised that there was no requirement for staff working with children to be vaccinated. He added that staff had the right to decide on their personal health matters. However, he agreed the current measles epidemic was concerning and compulsory vaccinations could be investigated.

 

 

Resolved(Cr Milne/Cr Bridson)                                         Minute No. C 19410

“That the report of the meeting held on 4 September 2019, with the exception of items 4i)-4v), be adopted.”

Recommended Items

Item 4i)

Final 2019-2022 Statement of Intent for The Hutt City Community Facilities Trust (19/1104)

 

Cr Cousins declared a conflict of interest in the item and left the table.

 

Resolved(Cr Milne/Cr Bridson)                   Minute No. C 19411

“That Council receives and agrees to the final Statement of Intent for the Hutt City Community Facilities Trust for the three years commencing 1 July 2019 attached as Appendix 1 to Report FPC2019/4/178.”

Item 4ii)

Financial Delegation Policy (19/1076)

 

Cr Milne highlighted that the Financial Delegations Policy had been developed to provide a more complete framework for financial delegated authority within Council. He advised officers were working through a backlog of audit findings from the past few years.

 

Resolved(Cr Milne/Deputy Mayor Bassett)     Minute No. C 19412

“That Council:

 

(i)    approves the Financial Delegation Policy, attached as Appendix 1 to Report Report FPC2019/4/179, subject to an amendment to reflect that the ‘Strategic Leadership Team’ is now called the ‘Corporate Leadership Team’;  and

 

(ii)   asks the incoming Council to consider whether the Finance and Performance Committee is given delegated authority to approve budget overspends to a certain level to improve the efficiency of the governance process, whilst not materially compromising the financial risk management processes.”

Item 4iii)

Budget Update 2019/20 (19/1005)

 

Resolved(Cr Milne/Cr Lulich)                     Minute No. C 19413

“That Council:

(i)   notes the year-end carry overs of projects due to timing changes;

(ii)  agrees to amend the operating and capital budgets as detailed in Report No: FPC2019/4/180 Budget Update 2019/20 due to changes in timing of expenditure;

(iii) agrees to amend the budgets as detailed in Report No: FPC2019/4/180 Budget Update 2019/20 in relation to the re-classification of budgets between operational and capital expenditure; and

(iv) agrees to budget changes related to Wainuiomata Shared Path/Cycleways project being a net cost of $0.37M (Capital $0.75M less New Zealand Transport Agency subsidy of $0.38M).”

Item 4iv)

Local Government Funding Agency - Annual General Manager Related Nominations (19/1124)

 

Mayor Wallace explained that since nominating Cr Milne as Local Government Funding Agency director, further information had revealed that other nominations had been received. 

 

Resolved: (Mayor Wallace/Deputy Mayor Bassett)     Minute No. C 19414

“That Council:

 

(i)   notes that further information has come to hand that Council and officers are happy with the two nominations; and

 

(ii)  notes that due to part (i) above, Cr Milne has withdrawn his nomination.”

Item 4v)

Treasury Management - Approval to Issue Security Stock (19/1129)

 

Resolved(Cr Milne/Cr Sutton)                         Minute No. C 19415

“That Council:

(i)    notes the existing security stock in place; and 

(ii)  agrees to approve additional security stock issuance of $22M as set out in the table below:

 

Type of stock

Value

$M

Commentary

1.

Current existing Security stock

48

Covers bank facilities and interest rate swaps

2.

Additional security stock to be issued

22

Additional cover to be issued to:

-     ANZ $12M

-     Kiwibank $10M

 

Total

70”

 

PRECEDENCE OF BUSINESS

In accordance with Standing Order 10.4 the Chair accorded preference to items 5d, 6a, 6b, 6c, 6d, 6e, 6f and 6g.

The items are recorded in the order in which they are listed on the Order Paper.

e)      Hutt Valley Services Committee

 

30 August 2019

 

Mayor Wallace thanked Cr McDonald for co-chairing the Hutt Valley Services Committee over the term of the triennium.

 

 

Resolved(Cr McDonald/Cr Cousins)                     Minute No. C 19416

“That the report of the meeting held on 30 August 2019, with the exception of items 7 and 10, be noted.”

 

Recommended Item

 

Item 7)

Proposed Appearance Industries Bylaw (19/1009)

 

 

The Policy Advisor explained that a joint bylaw with Upper Hutt City Council (UHCC) was preferred. However, there was considerable risk posed to the community by waiting for UHCC to progress through its pre-consultation phase. She noted regulation could prevent fatalities and recommended that Council proceed with the bylaw.

In response to a question from a member, the Policy Advisor explained that no guide to proposed regulations had been provided to practitioners. However the draft bylaw had received considerable input from the industry. She advised that if the draft bylaw proceeded to the next stage of public consultation, Council would be seeking wider feedback.

 

 

Resolved(Cr McDonald/Cr Sutton)                 Minute No. C 19417

“That Council:

 

(i)          acknowledges the work of the Hutt Valley Services Committee;

 

(ii)        notes the recommendations from the Hutt Valley Services Committee;

 

(iii)      agrees to proceed to the next phase of public consultation, namely a proposed Lower Hutt Appearance Industries Bylaw in order to address the perceived problems that have been identified concerning the promotion and protection of public health to comply with minimum standards around sterilisation and hygiene;

 

(iv)      approves the draft Summary of Information, draft Statement of Proposal and Proposed Appearance Industries Bylaw (‘the documents’) attached as pages 77- 139 to Council’s Order Paper; and

 

(v)        agrees to consult on the documents subject to legal confirmation and any changes requested by the Council in accordance with the requirements of the Local Government Act 2002 by means of a Special Consultative Procedure.”

Item 10)

Akatarawa Cemetery Update

 

Mayor Wallace noted that upgraded toilet facilities, including toilets for those with disabilities, were needed since Akatarawa Cemetery was now accepting all burials from the Hutt Valley.

 

Resolved: (Cr McDonald/Deputy Mayor Bassett)
                                                                        Minute No. C 19418

“That Council agrees to the installation of a Permaloo double unit with a single toilet and a disabled toilet at Akatarawa Cemetery at a cost of approximately $99,836 for Council and approximately $82,713 for Upper Hutt City Council, as per the Provision of Cemetery Services and Development of Cemetery Land at Akatarawa Agreement.”

 

 

Resolved: (Cr McDonald/Deputy Mayor Bassett)
                                                                       Minute No. C 19419

“That Council directs officers to investigate providing segregated areas in the current Akatarawa Cemetery now ahead of the redevelopment.”

 

6.       Miscellaneous

 

c)

Nevis Street and Lochy Street - Proposed P90 Parking Restrictions (19/1070)

Report No. HCC2019/4/194 by the Traffic Engineer

 

 

Resolved(Mayor Wallace/Cr Cousins)            Minute No. C 19420

“That Council approves the installation of No Stopping At All Times restrictions, L and T bar parking markings and P90 parking restrictions on Nevis Street and Lochy Street, as shown attached as Appendix 1 to the report.”

For the reasons, the proposed restrictions would improve parking availability and accessibility on the streets for the benefit of all road users; promote compliance with the Land Transport (Road User) Rule 2004; support Council’s Parking Policy 2017; and encourage the growth of local businesses in the Hutt City region.

 

d)

Proposed New Private Street Name - Subdivision of 429 Jackson Street, Petone (19/1159)

Report No. HCC2019/4/195 by the Traffic Engineer - Network Operations

 

 

Cr Lewis advised that both the Petone Community Board and the Port Nicholson Block Settlement Trust (PNBST) were supportive of the proposed road name. She added PNBST was delighted the name was uniquely Māori.

 

 

Resolved(Cr Lewis/Cr Briggs)                         Minute No. C 19421

“That Council approves the recommended name, Te Ara o Paetutu”, that the Petone Community Board has supported following its meeting held 19 August 2019, for the new private road at 429 Jackson Street, Petone, Lower Hutt attached as Appendix 1 to the report.”

 

e)

Wainuiomata Hill Shared Path - Additional Proposed Land Purchase (19/1136)

Report No. HCC2019/4/192 by the Senior Project Engineer

 

 

Resolved(Mayor Wallace/Cr Briggs)               Minute No. C 19422

“That Council approves the proposed purchase of 2 additional parcels of land, these being Pt Section 721 Hutt District SO 21118 (0.0002 hectares) and Section 722 Hutt District SO 21118 (0.0001 hectares), attached as Appendix 1 to the report, for the Wainuiomata Hill Shared Path.”

For the reason that the purchase of the land originally resolved by Council in 2016 can be completed.

 

f)

Alcohol Fees Bylaw 2019 (19/1127)

Report No. HCC2019/4/191 by the Principal Policy Advisor

 

 

Cr Cousins and Cr Edwards declared conflicts of interest and left the table.

Deputy Mayor Bassett elaborated on the item.

Cr Sutton foreshadowed an amendment in order to clarify that the proposed Alcohol Fees Bylaw would be phased in over three years.

In response to a question from a member, the Team Leader, Environmental Health advised his team would not be sending out reminders to renew applications before the Christmas and New Year’s eve period, but would wait until the new bylaw was enacted on 1 January 2020.

 

 

Resolved(Deputy Mayor Bassett/Cr Sutton) Minute No. C 19423

“That Council:

(i)      receives the report;

(ii)     notes that three submissions were received with respect to the proposal to adopt the Alcohol Fees Bylaw 2019;

(iii)    notes that the Alcohol Hearings Subcommittee has recommended to Council that the proposal as noted in part (ii) above be approved subject to the tracked changes as outlined in the proposed Bylaw attached as Appendix 3 to the report;

(iv)    determines that, in accordance with section 155 of the Local Government Act 2002, the proposed bylaw:

a.  is the most appropriate form of bylaw; and

b.  does not give rise to any implications under the NZ Bill of Rights Act 1990; and

(v)     agrees to adopt the Alcohol Fees Bylaw 2019 along with the proposed changes as outlined in Appendix 3 to the report, effective from 1 January 2020 and to be phased in over a period of three year, in accordance with section 156 of the Local Government Act 2002.”

For the reason only Council has the legal power to create a bylaw.

g)

Update on The Naenae Project including community engagement and temporary gym solution. (19/1133)

Report No. HCC2019/4/196 by the Project Director

 

 

The Project Director elaborated on the report.  She advised the Naenae Project was now three and a half weeks into its first phase of engagement. She further advised a number of interviews, workshops and open days had been held and were continuing. She said a range of community, pool users, business community and officers were participating.  She explained that once a lease was agreed on the old Post Office building a public announcement would be made.

In response to questions from members, the Project Director confirmed the inside of the old Post Office building would be renovated and fitted out for a temporary gym. She advised that project members were consulting with a wide range of community and pool users, including youth.  She noted everyone who used the pool as part of a group had also been invited to take part. She added all those who participated had been asked to share opportunities for consultation with their communities. She noted that alternative venues such as the Naenae Bowling Club, the Naenae library and potentially church spaces could be available for activities in the area requiring more space.

In response to questions from members, the Divisional Manager, Parks and Recreation advised a number of additional activities were being provided in Naenae until the temporary gym could be opened, including running and fitness classes over summer. He added these would be advertised using various media platforms. He added the old Post Office gym space was approximately 138 sqm and would comfortably hold 50 people.

Members thanked officers for their work on the Naenae Project.  Mayor Wallace thanked Crs Bridson and Barratt for the contribution, on behalf of the Eastern Community Panel budget, to repair the clock located in the Naenae Clock Tower.

 

 

Resolved(Mayor Wallace/Cr Barratt)             Minute No. C 19424

“That Council:

(i)      receives and notes the report;

(ii)     notes that the community engagement is now underway to inform decisions on Naenae Pool and the wider Town Centre;

(iii)    notes that officers are progressing negotiations to lease the ex Post Office building in Hillary Court as a temporary gym and community space for wider wellbeing and other activity; and

(iv)    notes the activity in this report is being funded from existing budgets.”

 

h)

Homelessness - Decision on funding towards Britannia House (19/1154)

Report No. HCC2019/4/197 by the Policy Advisor

 

 

Cr Milne joined the meeting at 7.06pm

In response to a question from a member, the Principal Policy Advisor advised that transitional housing would continue for at least three years funded by the Ministry of Housing and Urban Development. He explained that Council, along with other stakeholders, would monitor the Wellington City Mission initiative but did not have a role in funding transitional housing going forward.

 

 

Resolved(Mayor Wallace/Cr Lewis)               Minute No. C 19425

“That Council:

(i)    notes Council’s strategic commitment to responding to homelessness in Lower Hutt as agreed in March 2019; and

(ii)   approves a one-off payment of $30,000 to Wellington City Mission to contribute to setting up its transitional housing services at 38 Britannia Street, Petone.” 

Council has agreed to work with its partners, including central government, non-governmental organisations, and individuals, to respond to homelessness in Lower Hutt. As part of the agreed direction and action plan, officers said Council would seek to identify opportunities to increase the number of suitable temporary accommodation places for families experiencing homelessness.  The funding is in-line with Council’s commitment to responding to homelessness and will contribute to the support services Wellington City Mission is delivering at 38 Britannia Street.

 

i)

Wellington Regional Investment Plan (19/1038)

Report No. HCC2019/4/193 by the Divisional Manager, City Growth

 

 

Speaking under public comment, Mr Craig Innes expressed disquiet with the Wellington Regional Investment Plan. He noted a map attached to the officer’s report that showed proposed development areas in Lower Hutt was inadequate and did not show the extent of development planned for Wainuiomata. He said he had submitted an official information request (OIR) requesting the Wainuiomata North Development Framework document but his request had been refused. He asked that Wainuiomata Ward Councillors discuss development plans with their residents. He expressed concern about the way assessments had been completed in 2012 and he asked that all members investigate the way this had been undertaken.

In response, the Chief Executive noted the OIR response to Mr Innes had included a reason for refusing his request. She explained the Wainuiomata North Development Framework document was several years old and had not progressed through the Wellington Regional Strategy Committee. She noted that spatial planning would progress in the new triennium and would be openly shared with the community at that time.

Deputy Mayor Bassett left the meeting at 7.09pm and rejoined the meeting at 7.11pm.

The Divisional Manager, City Growth elaborated on the report. He explained the Wellington Regional Investment Plan (the plan) was a long range blueprint detailing investment over the next 30 years. He noted the regional population was estimated to grow by 150,000 people and additional housing would be required.  He added the plan would enable the region to begin a meaningful conversation with central government.

In response to questions from members, the Divisional Manager City Growth acknowledged the plan had not previously been reported to a Council meeting, however a precis of the plan had been provided at workshop. He advised a number of projects included in the plan had been added over the past 12–18 months, therefore might not represent recent regional Council positions with regard to climate change. He added that a low carbon economy was included in the plan as an aspirational goal. He added the plan was a high level framework for Councils across the region to address significant issues.  He noted if the region did not demonstrate a unified position going forward it could delay opportunities to have conversations with government. He agreed there was a large amount of work to be undertaken on the four key areas of focus in the plan and considered climate change could still be incorporated.

Cr Bridson considered the plan had really good parts but did not sufficiently clarify what was meant by ‘growth’.  She expressed concern that parts of the plan lacked ambition for example with resilience.  She believed there were opportunities to develop the region’s green economy that had not been considered in the plan. She recognised that the plan was a working document and suggested it be released for public consultation for futher refinement.

Cr Bridson foreshadowed an additional recommendation that Council looked forward to having more consultation with the incoming Council and the wider community on the plan for further input post-election.

Cr Briggs considered that engagement with the plan at an earlier stage would have been helpful for Council. He said he looked forward to seeing the plan updated with more aspirational goals that reflected Council’s climate change emergency declaration.

Cr Cousins considered that the plan needed to take into account and be concurrent with the work of the various regional groups. She supported a more co-ordinated approach across the region. She foreshadowed an additional recommendation that any work on the plan reflected the work currently being undertaken by various regional working groups.

Cr Edwards believed that, while the plan did not contain aspirations to develop a green economy, the officer’s report had identified that this was an area of focus for the plan.

 

 

Resolved(Mayor Wallace/Cr Bridson)            Minute No. C 19426

“That Council:

(i)    receives and notes the content of the report;

(ii)   endorses the Wellington Regional Investment Plan (the Plan) attached as Appendix 1 to the report;

(iii)   looks forward to holding more conversations with the incoming Council and the wider community for further input into the Plan post-election; and

 

(iv)    asks that this Plan reflect the work being undertaken by various regional working groups at the moment.”

 

j)

Function, Duties and Powers Delegated to Council's Policy and Regulatory Committee and District Licensing Committee (19/1026)

Report No. HCC2019/4/187 by the Divisional Manager, Democratic Services

 

 

Mayor Wallace noted the shortage of Councillors who had completed the Making Good Decisions training.  He advised that incoming Councillors should give serious consideration to becoming an accredited member.

 

 

Resolved(Mayor Wallace/Cr Bridson)            Minute No. C 19427

“That Council:

(i)      appoints the members of the Policy and Regulatory Committee who have current certification under the Making Good Decisions Training Assessment and Certification Programme for RMA Decision-Makers, as Hearings Commissioners for the period after the members of the Committee vacate office and up to the appointment of the relevant Standing Committee by the Council to be elected on Saturday 12 October 2019;

(ii)     delegates to the Hearings Commissioners the functions, duties or powers that relate to any matters which may arise and require a hearing that were delegated to the Policy and Regulatory Committee as at December 2016 with power to act during the period described in part (i) above;

(iii)    appoints Cr Edwards as Chair of the Hearings Commissioners and agrees that the quorum for any hearing will be three;

(iv)    appoints Cr Edwards as Chair of the District Licensing Committee as he has the necessary knowledge, skill and experience relating to licensing matters and agrees that the quorum for any hearing will be three;

(v)     delegates to the Chair of the District Licensing Committee all functions, duties or powers that were delegated to the District Licensing Committee as at December 2016 with the power to act during the period described in part (i) above

(vi)    notes that fees payable to chair and members sitting on resource consent hearings are set out in the Local Government Members (2019/20) Determination 2019 being $100 per hour for the Chair and $80 per hour for members;

(vii)   notes that remuneration of members of the District Licensing Committee is determined by the Ministry of Justice under the Cabinet fees framework being $624 per day ($78 per hour for part days) for the Chair and $408 per day ($51 per hour for part days) for members; and

(viii)  agrees to pay a meeting fee of $80 per hour to any of the Hearings Commissioners who are not declared elected to Council following the 12 October 2019 election, and who are required for hearings other than resource consent and licensing hearings between 7 October 2019 and the appointment of the relevant Standing Committee at the first ordinary meeting of the incoming Council.”

 

k)

Update on Rugby World Cup Legislation (19/1158)

Memorandum dated 4 September 2019 by the Solicitor

 

 

Cr Cousins explained the Rugby World Cup legislation overrode the Local Alcohol Plan and the Resource Management Act but did not affect the Noise Control Act.

In response to a question from a member, Mayor Wallace asked that officers confirm outside areas of on-licences and clubs should not be used for any purpose, including smoking, during extended hours for the Rugby World Cup. He added this information would be circulated to members. He agreed to circulate the information to licenced premises and clubs so that noise and second hand smoke did not cause problems.

 

 

Resolved(Mayor Wallace/Cr Sutton)            Minute No. C 19428

“That Council notes the temporary legislation allowing extended opening hours during the Rugby World Cup.“

 

 

7.       COUNCIL Minutes

Resolved(Mayor Wallace/Cr Cousins)                       Minute No. C 19429

“That the minutes of the meeting of the Hutt City Council held on Tuesday, 30 July 2019, be confirmed as a true and correct record.”

 

 

Resolved(Mayor Wallace/Cr Cousins)                       Minute No. C 19430

“That the minutes released under Standing Order 18.5 of the meeting of the Hutt City Council held on Tuesday, 30 July 2019, be confirmed as a true and correct record.”

 

8.       Committee Minutes without Recommended Items

Community Services Committee

5 September 2019

 

Mayor Wallace thanked Cr Barratt for her leadership of the Community Services Committee and her assistance with the establishment of the Accessibility and Inclusiveness Plan Subcommittee.

 

Resolved(Cr Barratt/Cr McDonald)                             Minute No. C 19431

“That the report of the meeting held on 5 September 2019 be adopted.”

 

 

9.

Sealing Authority (19/1091)

Report No. HCC2019/4/16 by the Executive Assistant, Corporate Services

 

Resolved(Mayor Wallace/Deputy Mayor Bassett)      Minute No. C 19432

“That Council:

(i)    approves the affixing of the Common Seal to all relevant documents in connection with the items set out in Schedule 1 contained in the report; and

(ii)   approves the deeds executed under Power of Attorney set out in Schedule 2 contained in the report.

SCHEDULE 1 - General Sealing Authority

 

Subdivision related documents – including Easements to Council

Standard easements and related requirements granting rights to Council as part of the subdivision process:

a)         Hutt City Council and Bryce Devon Pullan, Vanessa Pullan and James Roy Pullan
9 Wheatley Street, Lower Hutt L19/72

b)         Hutt City Council and Hutt City Council and Lowry Bay Limited Partnership
82-106 Moohan Street, Wainuiomata, Lower Hutt L19/156

c)         Hutt City Council and Hutt City Council and Brendan Peter Jordan and Jayne Bridget Hyslop
21 Hall Crescent, Lower Hutt L19/223

d)         Hutt City Council and Ajith Manapetty Aravindakshan and Reesha Maniyeth Narendrababu
9 Birch Street, Lower Hutt L18/234

e)         Hutt City Council and Hutt City Council and Frances Margaret Clement 347 Waiwhetu Road, Lower Hutt L19/248

f)          Hutt City Council and Christopher David Hilleard, Emma Catharina Hilleard and Professional Advisory Trustees Limited 
9 McDonald Street, Lower Hutt L19/261

Covenant Instrument to Note Land Covenant

g)    Hutt City Council and IPOH New Zealand Limited
118 Hutt Park Road, Seaview, Lower Hutt L19/145

Pursuant to clause 5.2 encumbrance 11232979.1 and correspondence dated 14 March 2019

Schedule 2

Easement Agreement

h)         Hutt City Council and Wellington Electricity Lines Limited and Lower Hutt Health Limited

Driveway at 135 Witako Street, Epuni, Lower Hutt L19/232

 

Partial Surrender of Easement

i)          Hutt City Council and Pravinchandra Gandhi, Meena Gandhi and Rowse Law Trustees Limited

27 Rawhiti Street, Stokes Valley, Lower Hutt L19/252

 

Deed of Renewal

j)          Hutt City Council and John Mills

Boatshed 2 – Hikoikoi Reserve, Lower Hutt L19/255

 

k)         Hutt City Council and Andrew Missen

Boatshed 13 – Hikoikoi Reserve, Lower Hutt L19/256

 

l)          Hutt City Council and Graeme Jeffrey McKeown and Malina Frances Stuart
Boatshed 12 – Hikoikoi Reserve, Lower Hutt L19/278

 

m)        Hutt City Council and Brian Nicholas
Boatshed 17 – Hikoikoi Reserve, Lower Hutt L19/290

 

Deed of Lease

n)         Hutt City Council and Hutt Park Properties Limited
Top 10 Holiday Park, Hutt Park, Seaview, Lower Hutt L19/262

 

Warrants Approved

Stephanie Simon – HCC WARRANT-19-012

1. Local Government Act 2002

Authorised person pursuant to ss171, 173 (powers of entry in general)

Enforcement Officer pursuant to s177 (including additional powers of entry)

2. Dog Control Act 1996

Dog Control Officer pursuant to s11

 

9A  MINOR ITEM NOT ON THE AGENDA

 

       The Chief Executive provided an update on the proposed Wainuiomata Cleanfill (the cleanfill) resource consent application. She noted the cleanfill held an important role for the local construction industry. She confirmed Council was applying to expand the operation, however it would refine its application based on feedback from the community. She added this would include further restrictions on vehicle numbers and hours to fit around drop off and pick up times for schools. She explained no further extension to the operation would be considered after the two and a half year consent expired.  She advised the area of the cleanfill no longer in use would be replanted and grassed. She also advised the resource consent hearing date had been postponed to allow all parties the opportunity to participate. She added Council was working with the community to develop a community reference group to support the terms of the consent and the operation.

 

       The Chief Executive advised that a proposed Notice of Motion had been received from Cr Briggs requesting Council withdraw its current application and resubmit a publicly notified application. She advised that legal advice had been that this option was not practical and would be unlikely to achieve the intent of the proposed Notice of Motion. She added if the current consent was to be withdrawn, the statutory test for notification would remain unchanged. She cautioned the issue was not a governance matter and it was important that there was a separation of powers.  She acknowledged the pre-consultation phase fell short of what might have been expected and more consultation with the Wainuiomata Community Board, iwi and the wider community should have taken place. She concluded Council wanted to ensure it worked alongside the community and iwi for an effective management plan to enable good operating practice at the cleanfill.  She agreed to continue to update members before the hearing date on 5 November 2019. 

 

       In response to questions from members, the Chief Executive confirmed Council would be investigating alternative options to replace the cleanfill when the consent expired. She explained that issues with the cleanfill application did not concern process but were a result of the Resource Management Act.  She recognised Council could improve consultation with the community. She looked forward to the establishment of the community reference group to enable this to happen.

 

10.   QUESTIONS

 

       There were no questions.

 

Mayor Wallace announced the Senior Communications Advisor had recently resigned.  He thanked her for her outstanding work and the positive relationships she had developed over her time in the role.  He also thanked current and retiring members for their work over the term of the triennium and their commitment to the city.  He also thanked Deputy Mayor Bassett for his support and outstanding commitment to the city over the term of the triennium.  He acknowledged and thanked the officers for their work.

 

Deputy Mayor Bassett thanked officers for their work and Mayor Wallace for his leadership and commitment over the triennium.

 

There being no further business the Chair declared the meeting closed at 8.02pm.

 

 

 

 

 

 

 

 

WR Wallace

MAYOR

 

 

 

 

 

CONFIRMED as a true and correct record

Dated this 9th day of October

 



[1] Work required prior to the making of any of these decisions may be deleted.