Community Services Committee



30 August 2019




Order Paper for the meeting to be held in the

Naenae Bowling Club, 25 Vogel Street, Naenae, Lower Hutt







Thursday 5 September 2019 commencing at 6.00pm









Cr G Barratt (Chair)


Cr L Bridson

Cr J Briggs

Cr S Edwards

Cr M Lulich

Cr G McDonald (Deputy Chair)

Cr C Milne

Cr L Sutton

Mayor W R Wallace (Ex Officio)










For the dates and times of Council Meetings please visit






Meeting Cycle:

Meets on a six weekly basis, as required or at the requisition of the Chair


Half of the members

Reports to:



To assist the Council with the development of community services which contribute to the character, culture, and identity of the city and to pursue an active community development role in active partnership with local communities.

Determine and monitor:

     To approve and/or monitor where required the allocation of grants to the following areas:

o    Community Development Fund.

o    Community Houses/Centres Fund.

     Key Community Projects.

     Progress towards achievement of the Council’s Environmental Sustainability Strategy.

     Advocacy in conjunction with Healthy Families Lower Hutt to maintain and to improve health services, and to comment on issues to do with health that impinges upon the well-being of communities.

     Progress towards strategies, policies and visions that provide for social and cultural wellbeing of the City including but not limited to, Safe City and Liquor Bans.

     Official naming of parks, reserves and sports grounds within the provisions of Council’s Naming Policy[1] (Central, Eastern, Western and Northern Wards only).

     Parks, reserves and sports ground naming for sites that have a high profile, city-wide importance due to their size and location and/or cross ward or community boundaries.

     The granting of leases and licences in terms of Council policy to voluntary organisations for Council owned properties in their local area, for example, halls, including the granting of leases and licences to community houses and centres (Central, Eastern, Western and Northern Wards only).

     Removal and/or planting of street trees within the provisions of Council’s Operational Guide for Urban Forest Plan)[2] (Central, Eastern, Western and Northern Wards only).

     The granting of rights-of-way and other easements over local purpose reserves and granting of leases or licences on local purpose reserves (Central, Eastern, Western and Northern Wards only).

     The granting of leases and licences for new activities in terms of Council policy to community and commercial organisations over recreation reserves subject to the provisions of the Reserves Act 1977 and land managed as reserve subject to the provisions of the Local Government 2002, in their local area. (Central, Eastern, Western and Northern Wards only). 

     Matters arising from the activities of Community Houses.

     Maintain an overview of work programmes carried out by the Council’s Libraries, Museums, Aquatics and Recreation, Parks and Reserves, Community Safety and Connections and Emergency Management activities. 

Consider and make recommendations to Council:

Matters arising from Council for consideration by the Committee to report back.


     Any other matters delegated to the Committee by Council in accordance with approved policies and bylaws.

     Approval and forwarding of submissions on matters related to the Committee’s area of responsibility.





Community Services Committee


Meeting to be held in the Naenae Bowling Club, 25 Vogel Street, Naenae, Lower Hutt on

 Thursday 5 September 2019 commencing at 6.00pm.




Public Business

1.       APOLOGIES 

No apologies have been received.


Generally up to 30 minutes is set aside for public comment (three minutes per speaker on items appearing on the agenda). Speakers may be asked questions on the matters they raise.

3.       Youth Issues (19/1106)

A verbal update by a representative of the Hutt City Youth Council


5.       Mahia Atu Community Fund Recommended Allocations 2019/2020 (19/1101)

Report No. CSC2019/4/184 by the Community Advisor - Funding and Community Contracts 7

Chair’s Recommendation:

“That the recommendations contained in the report be endorsed.”

6.       Accessibility and Inclusiveness Plan Subcommittee Update (19/1092)

Report No. CSC2019/4/185 by the Divisional Manager, Strategy and Planning   14

Chair’s Recommendation:

“That the recommendation contained in the report be endorsed.”

7.       General Manager's Report (19/1006)

Report No. CSC2019/4/186 by the General Manager, City and Community Services      21

Chair’s Recommendation:

“That the recommendation contained in the report be endorsed.”


8.       QUESTIONS

With reference to section 32 of Standing Orders, before putting a question a member shall endeavour to obtain the information. Questions shall be concise and in writing and handed to the Chair prior to the commencement of the meeting.   





Judy Randall



                                                                                       7                                                05 September 2019

Community Services Committee

20 August 2019




File: (19/1101)





Report no: CSC2019/4/184


Mahia Atu Community Fund Recommended Allocations 2019/2020


Purpose of Report

1.    The purpose of this report is for the Committee to agree to the recommended allocations made by the Panel for the Mahia Atu Community Fund 2019/2020.


That the Committee:

(i)    notes the recommendations made by the Mahia Atu Community Fund Panel under the Mahia Atu Community Fund;

(ii)   agrees to the recommended allocations for the Mahia Atu Community Fund 2019/2020, attached as Appendix 1 to the report; and

(iii)  agrees to carry over any unallocated funds to the financial year 2020/2021. 



2.    Council implemented a new Funding Strategy in 2018. 

3.    The Community Funding Strategy aligns directly to Council’s vision and will see our investment directed to ‘improving equity across our city’ where it is needed most:

a.    All tamariki (children) in persistent poverty or who are vulnerable, especially very young children, Maori and Pasifika children and/or children in sole-parent families.

b.    All rangatahi (youth) not in education, training or employment.

c.     All kaumatua (seniors) who are experiencing loneliness and social isolation.

4.    The Community Funding Strategy has the following funding streams:

a.    Kakano Fund: Kākano means seed, and this fund provides seed funding for new ideas that meet our vision in a give-it-a-go, safe-to-try environment.  Funding is provided for one year old.

b.    Mahia Atu Fund: Mahia Atu loosely translates as “Make it Happen.”  This fund is for community initiatives that are already up and running, are clearly making a difference in our communities.  The Mahia Atu fund consists of two funding streams: 

(i)    Mahia Atu Community Fund - provides one or two year funding for good community initiatives. If your initiative is a strong fit to our vision and is beginning to show good results.

(ii)   Mahia Atu Partnership Fund – provides a small number of organisations with funding and provides longer term funding and a partnership approach (three to five years).  If your initiative is a strong fit to our vision, can demonstrate outstanding results and strong collaboration

5.    2018/2019 was the final year of contract/non contestable funding for Lower Hutt Citizens Advice Bureau, Petone Citizens Advice Bureau, Youth Inspire, Moera Community House, Petone Community House, Taita/Pomare Community House, Kelson Community Centre, Alicetown Community Centre and Team Naenae. 

6.    The above organisations were made aware of the changes and of Council’s new Community Funding Strategy in 2017.  They all have the opportunity to apply under the new funding streams, and will need to demonstrate their alignment to the strategy accordingly.


7.    Under the 2019/2020 financial year there is budgetary provision of $230,000 made through the Annual Plan that is available to be allocated. 

8.    During November 2018, under the Mahia Atu Community Fund, Council approved multi-year funding (x2 years) to four community groups (Ignite Sport, Goodtime Music Academy, Naenae Youth Charitable Trust and  Enliven Connect), totalling $90,000.  These community groups will be in their second year of funding in 2019/2020.

9.    At the Community Services Committee meeting held on 18 July 2019, members agreed by resolution to transfer $119,000 of unallocated funding from the Mahia Atu Partnership Fund to the Mahia Atu Community Fund.

10.  The total amount available to be allocated under the Mahia Atu Community Fund in the 2019/2020 financial year is $259,000. 

Mahia Atu Community Fund (the Fund)

11.  The Fund opened on Monday 24 June 2019 and closed on Monday 15 July 2019.  Seventeen applications were considered under the Fund.    

12.  Of the seventeen applications, four applications had been transferred from the Mahia Atu Partnership Fund and three applications had been transferred from the Kakano Fund.   Total funding requests received under the Fund are $465,000.

13.  An initial assessment is undertaken by the officer followed by any follow up information required.  The Mahia Atu Community Panel (the Panel) assessed the applications to make final recommendations.

14.  There is a total of $259,000 available to be allocated under the Fund.  As noted above, funding can be allocated for a period of between 1-2 years.  There is no maximum amount to be granted.  Funding does not need to be fully allocated.  Any funding unallocated can be carried over to the following financial year.    



15.  The Panel assessed the applications against Council’s vision of improving equity across the city, especially for the tamaraki (children), rangatahi (youth) and kaumatua (seniors) who need it most.  

16.  Organisations that receive funding from the Fund must demonstrate that their initiative is a good fit to our vision and are beginning to show good results.

17.  Council needs to be careful it does not set a precedent of recommending funding to groups where the initiative is not beginning to show good results, is a duplication of services or has no alignment to our strategy.

18.  The Panel’s recommendations are attached as Appendix 1 to the report.  They are recommending a total of $219,000 be allocated through the Fund in 2019/2020 and requesting that $40,000 of unallocated funds is carried over to 2020/2021.


19.  Eleven of the applications were considered a good fit to Council’s vision and were beginning to show good results.  One organisation withdrew its application under the fund due to other commitments.


20.  The Panel is recommending the remainder of the applications be declined and that an officer will provide feedback to the applicants.


21.  Any recipients under the Fund will be allocated a Council officer to support their services and to also enhance, where possible, further collaboration with Council.

22.  Organisations will be required to report on their initiative in a round-the-table forum amongst other recipients of the Mahia Atu Partnership Fund and the Kakano Fund. 


23.  The funds were advertised on Council’s website, through other funders, and also included in emails to previous recipients of Council funding.

24.  Officers met/spoke with some of the community groups offering assistance regarding a proposed funding application.

25.  Once any decisions have been made, organisations will be notified and Council’s website will be updated to include successful recipients under the Fund.

Legal Considerations

26.  Funds must be used only for the purpose for which they were sought and/or approved.

27.  Funds must be used within 10 months of the recipient being notified of their successful application.

28.  Recipients are required to inform Council immediately if any difficulties arise which may compromise the service or project.

29.  A complaint must be laid with the Police if any funds received under this scheme are stolen or misappropriated. Council must be notified of all such complaints to the Police.

30.  The recipient must allow an audit on the use of Council’s funds should Council wish to undertake such an audit.

31.  The recipient must recognise the support of Council in appropriate publicity material, annual reports and similar publications.

Financial Considerations

32.  Allocations can only be made for amounts that applicants have requested for funding.  Applicants under the Mahia Atu Community Fund are eligible to apply for a maximum of two years of funding.  Any funding unallocated can be requested to be carried over.






Mahia Atu Community Fund Appendix 1





Author: Debbie Hunter

Community Advisor - Funding and Community Contracts



Reviewed By: Melanie Laban

Divisional Manager, Community Projects and Relationships


Approved By: Brent Kibblewhite

General Manager Corporate Services


Attachment 1

Mahia Atu Community Fund Appendix 1









Big Brothers Big Sisters Wellington


Provide access to volunteer adult mentoring support for Tamariki.




Vulnerable Support Charitable Trust


Delivering a food in schools programme for low decile schools in the Hutt Valley.




Taita Pomare Community Trust


Provide an afterschool programme to tamariki and an advocacy service to disengaged Rangatahi.




Basketball Association

Provide exercise activities to improve child health in low decile schools in the Hutt Valley.





Takiri Mai Te Ata Whanau Ora Collective (from Kakano fund 2018-2019)


Provide an afterhours outreach programme working with disengaged Rangatahi.




Age Concern Wellington Inc (from Kakano Fund 2019-2020)

Supporting Seniors/Kaumatua who are living in isolation and feeling lonely. Connecting them with already existing senior/Kaumatua services, expanding their social networks and resulting in increasing participation levels.





Te Awaikarangi Access Trust (from Mahia Atu Partnership Fund)

Supporting tamariki/whanau engagement through digital/wifi project, empowering our Tamariki to a brighter future.





Moera Community House (from Mahia Atu Partnership Fund)

Providing accessibility for Tamariki through the Tomatis Neuro Auditory Intensive Group Programme. 





Birthright Hutt Valley Trust (from Mahia Atu Partnership Fund)

Providing accessibility for tamaraki/sole parent families to resources and counselling.




Team Naenae Trust

Supporting seniors/kaumatua who are living in isolation and feeling lonely with their weekly community garden/craft/coffee and chat programmes.








Panel Recommending Decline





Parent to Parent Wellington Region

Regional Co-Ordinator/Administrator wages for Lower North Island.


Dementia Wellington

Regional Coordinator & Regional Administrator wages


Porirua Living Without Violence

Rental for Lower Hutt Office


NZ Family and Foster Care Inc

Service Delivery in Hutt City


BGI (from Kakano Fund)

Wellbeing Pod Co-Ordinator


Te Whare Tane

Operational Costs



Petone Community House (from Kakano Fund 19-2020)

Co-ordinator for senior programmes


                                                                                      13                                               05 September 2019

Community Services Committee

20 August 2019




File: (19/1092)





Report no: CSC2019/4/185


Accessibility and Inclusiveness Plan Subcommittee Update


Purpose of Report

1.    The purpose of this report is to update the Community Services Committee on the decisions and recommendations made by the Accessibility and Inclusiveness Plan Subcommittee.


That the Committee notes the contents of the report.

For the reasons outlined in the report below



2.    The Accessibility and Inclusiveness Plan Subcommittee meeting was held on 14 August 2019.  The unconfirmed minutes of this meeting are attached as Appendix 1 to the report.


3.    The Subcommittee discussed the following issues/items:

Aquatic facilities and Changing Places facility

4.    The Strategic Assets and Project Manager, Community and City Services provided the Subcommittee with an update on aquatic facilities and the Changing Places facility. This included access needs as well as facilities for use by people with disabilities such as the hydrotherapy pool at Huia Pool.

5.    He advised members that the funding for the Changing Places facility had been allocated and the facility would be located near the Dowse. There would be key fobs available from Council for people wishing to use the facility. People would apply for a key fob and it would be allocated. If people were visiting the area they would also be able to get a key fob from Council for the time they were here. 

Accessibility mats for beaches

6.    Members were enthusiastic about the opportunities that these mats could provide people in wheelchairs and also those with mobility challenges.  Members have agreed that the beach mats should be trialled at Days Bay, Eastbourne. Leisure Active is looking for sponsors for the project.

Blind Square

7.    Officers are working with the Blind Foundation to implement the decision to have the Blind Square app available in the central city and on Jackson St, Petone.  At this stage the Blind Foundation need the Subcommittee, together with officers, to decide where the beacons should be placed. Once this decision is made then the Blind Foundation will provide a quote and officers will apply for the NZTA subsidy to complete the work. NZTA funding will supplement the $20k funding that Council has made available for this work.  Officers contacted NZTA following Council’s approval of this funding and were then informed of the subsidy. 

Biographies and e mail addresses for members

8.    All members with one exception now have their biographies available on Council’s website and the majority of them now have Council email addresses. Having information about members’ background and areas of interest alongside email addresses will hopefully make it easier for people in the disability community and others to contact members for comment or when they would like something brought to Council’s attention.


9.    There are no options to consider.


10.  There is no consultation to consider.

Legal Considerations

11.  There are no legal considerations.

Financial Considerations

12.  There are no financial considerations.






Accessibility and Inclusiveness Plan Subcommittee minutes14 August 2019





Author: Wendy Moore

Divisional Manager, Strategy and Planning



Approved By: Helen Oram

Acting General Manager, City Transformation


Attachment 1

Accessibility and Inclusiveness Plan Subcommittee minutes14 August 2019





                                                                                      26                                               05 September 2019

Community Services Committee

02 August 2019




File: (19/1006)





Report no: CSC2019/4/186


General Manager's Report


Purpose of Report

1.    The purpose of this report is to provide the Committee with a general update from the City and Community Services Group.


That the Committee notes the updates contained in the report.


2.    The Chair of the Community Services Committee and General Manager City and Community Services agreed that a report from Community Services should be provided at each meeting.       


3.    An update on Community Services’ activity, opportunities and challenges is provided below. 




4.    Museums have had a very successful last quarter with a range of exhibitions and events across our facilities that engage with our local history including: the Peace Arch Project, a large arch across Jackson St Petone that marked the end of our WWI commemoration activities; we opened the exhibition The Future of Work which explores the idea of labour and our working lives through contemporary art projects and some of our local industrial history featuring Griffins Factory and the Gear Meat Works.  

5.    We are about to have two of our exhibitions on display at the Christchurch Art Gallery and will have another exhibition on display in Dunedin in the New Year.

6.    The Hutt Winter Festival has opened with a very successful showing of the Eco Fashion Show, with over 300 in attendance.



7.    The Dowse Entrance project development continues.



8.    The Nukutewhatewha revitalisation project is underway.

9.    Our education and other engagement programmes have continued to connect tamariki, rangatahi and adults throughout the local community with workshops and activities at the Dowse, Petone Settlers Museum and in schools.   

Parks and Recreation

Pools + Fitness  

10.  Another positive spin-off from the Naenae closure has been the increase in gym memberships at both Huia and Stokes Valley and the increase in Learn to Swim clients, particularly at Huia. It is pleasing to report that the increased targets set for Huia Pool gym and Learn to Swim memberships have been exceeded for the year.

11.  Despite the closure of the Naenae learner’s pool in December 2018, and the closure of the rest of the facility in April 2019, total attendances for the year still reached 957,325 people which is our third highest number on record. This is due mainly to the expanded facilities at the redeveloped Huia Pool and also the great summer weather experienced.

12.  Obviously the big issue for Council has been the decision to close the Naenae Pool due to seismic risk and the likely large capital cost to rectify this. For the Parks and Recreation Division the focus during the last few months has been on accommodating Naenae users at our other sites and investigating pop-up options to improve available pool space in the city. This has been a huge undertaking with 450,000 visits or 40% of all pool use taking place at Naenae. While we have been able to accommodate a lot of activity there will still be many who will be negatively affected by the closure. This effect can be seen in 27,000 less visits to pools during July compared to last year (not all can be attributed to the closure).

13.  One of the questions raised by the community concerning the closure has been a perception of insufficient maintenance being undertaken at Naenae Pool. To answer this question, Finance has provided the table below showing actual maintenance expenditure for the pool over the past 10 years with an annual average expenditure of $280k. Benchmark information from the Yardstick Global Report calculates a median maintenance cost of $30 per sqm or 189k for a facility the size of Naenae.


14.  Council has a comprehensive Asset Management Plan for swimming pools which was reviewed and updated in 2019. Annual maintenance shutdowns are carried out on all pools annually and an independent engineering survey is completed on all plant and buildings every three years. It is important to note that $9M had been set aside in 2020 for Naenae Pool to address major maintenance items that could not be undertaken during normal shutdowns. The current seismic issues are design related, and are a result of the changing earthquake standards.

Huia Pool

15.  Huia Pool has just completed its second year of operation since major refurbishment and is tracking well in relation to most performance indicators apart from staff costs which have been heavily affected by the introduction of the living wage.

16.  Attendance numbers since opening have increased by 80% to 495,484 in 2018/19. This is above what had been targeted with the increase in use of the hydrotherapy pool the most pleasing aspect. This pool has been popular for seniors, people with a disability and those recovering from injury.



17.  Revenue has also been increasing consistently and though still slightly behind budget has increased by 103% to $2.5M in 2018/19. It is pleasing to see both learn to swim and gym revenue continuing to grow.

Healthy Families

18.  Our Healthy Families team continues to grow influence across multiple settings and areas.

19.  Healthy Families NZ were invited to speak to the Metro Mayors’ Forum (10 largest Council Mayors and CEs). Hayley Buchan represented Healthy Families Lower Hutt at the forum, presenting with Gael Sturgenor from Auckland Council on the role local government can play in enabling health and wellbeing.

20.  Lower Hutt’s examples of leadership from Councils in locations working with Healthy Families, included Smokefree and Player of the Day.

21.  We are continuing to work with the Strategy and Planning team to complete the review of the Smokefree Outdoor Public Places Policy and are embedding the handover of implementation of this policy into Council business as usual.

Active in the Hutt

22.  A focus for the team over the past three months has been on replacing activity in the Naenae community after closure of the pool. New activities that have been added in Naenae include:

·    Saturday boot camp

·    Badminton fitness

·    Seniors programmes in conjunction with the library

·    Community Play Days

·    After school recreation programme

23.  Alongside this we continue to deliver our core programmes of Build’n’Play, Yoga in Schools and Capital Stars into Naenae and wider Lower Hutt schools.

24.  Work has also commenced on the Naenae Play Project, a community informed initiative to improve play opportunities within multiple settings across Naenae. This work is supported by our community champions and funded by Sport NZ.


25.  Work on the Seddon Street Playground and Butler Street Reserve in Naenae has commenced. This work has been informed by direct community consultation and wider learnings formed as part of the Naenae Play Project.

26.  Consultation is currently ongoing with regard to a skate ramp in Naenae.

27.  Replacement of glass houses at Percy’s Reserve has commenced along with major winter plantings. This is an important ecological site for the propagation of rare New Zealand flora, in particular sub-alpine lillies. 

28.  The Parks and Recreation Team has been working closely with Jörn Scherzer, Council’s Sustainability and Resilience Manager, exploring opportunities for carbon forestry to support our Zero Carbon target.


29.  Since 1 July 2019, Hutt City Libraries ceased charging overdue fines for children’s and teens’ collection items. This is in line with our focus on increasing accessibility to our collections, services and spaces , which was a key finding from the Hutt City Libraries’ strategy project undertaken earlier this year. This initiative gained positive media attention, and has been welcomed by our communities.

30.  The Beyond the Page literary festival was run during the July school holidays for tamariki and their whānau throughout the Wellington region, as a collaboration with Kāpiti Coast District Libraries, Wellington City Libraries, Upper Hutt City Libraries, and for the first time, Porirua City Libraries. The festival attracted large numbers, with over 5,400 people attending 143 events across the region. In Lower Hutt over 1,700 people attended 55 events hosted at Hutt City Libraries.

31.  Hutt City Libraries has worked in partnership this year with Digital Inclusion Alliance Aotearoa (DIAA) and was successful in securing funding from Internet NZ to enable us to offer a free programme for Lower Hutt whānau in digital literacy and wellbeing.  We ran our first Digital Wellbeing workshop at the Wainuiomata Library on the weekend of 13 and 14 July. As an additional benefit for Lower Hutt, the first 100 families to successfully complete the programme are also being offered a free refurbished Microsoft Surface PRO tablet computer (donated by a local business partner). We received very positive feedback from participants, and will be offering the workshops at War Memorial and Taita Libraries in August, and other libraries in September.  Stokes Valley Library at the Koraunui Stokes Valley Community Hub (Koraunui) are offering the programme on a one-to-one (rather than workshop) basis to better serve their local community's needs.

Community Hubs, Projects and Relationships

32.  The end of year annual report has been finalised, with some compelling results:

·    budget met

·    a number of awards for individuals and programmes/services were received throughout the year

·    a real increase in knowledge about the value our hubs provide as places of refuge/safety and genuine relationships, particularly for our tamariki

·    nearly 1.4m visitors across the three hubs – this remains at over double the pre-development level of both the Walter Nash Centre (Walter Nash) and Koraunui.

·    no serious harm incidents taking place at hub sites

·    overall customer satisfaction levels across sites averaged at 94%

·    library memberships at Walter Nash remain 2000 higher than pre development and at Koraunui continue to climb at 800 more than pre-development showing the increased visibility and access that the hub model provides for literacy services

·    50,000 participants across our hubs’ regular programmes

·    Over 23,000 hours of booked time  

33.  Koraunui continues to become busier over time. We are now reaching a point where at peak times it is challenging to find spaces for hire. Now the team’s focus will move to filling non-peak times. General services are also strong with a 7% increase in library issues when comparing July 2019 with July 2018.

34.  Business planning for the division has taken place with priorities outside of ‘business as usual’ including: reducing family harm, digital empowerment, improving achievement of our tamariki and rangatahi in partnership with education, and developing meaningful long term partnerships with central government, particularly on housing.

35.  A new Operations Manager has started in Wainuiomata – we welcome Lagi Moananu to the team.

36.  Wainuiomata STEMM activities are occurring in primary schools successfully and via the hub site. By the end of 2019 we anticipate a rangatahi focused strand of work will be completed in a more targeted ‘skill development’ manner.

“My two sons are autistic so something like this where there is a logical process and a conclusion gives them a sense of achievement…gives us more!!” Grateful mum

37.  A long term plan to make improvements to the old side of Walter Nash is in place. This will span four to five years but will result in better ability to use this side of the facility.

38.  A Social Return on Investment evaluation on Walter Nash will be undertaken over the next 12 months. After this, we will replicate it at Koraunui. This is on track for a December 2019 delivery date and will be presented to the relevant committee.

39.  The Community Hubs Division has taken on a 12 month facility management contract role at the Ricoh Sports Centre. There are significant benefits to both the wider community and Fraser Park Sportsville with this arrangement.   

40.  Initial discussions are underway with Sport Wellington about partnership on a programme targeting young females and building their skills and confidence to participate in sport and recreational activities.

41.  City Safety


Safe Hutt Valley (SHV)


·    The SHV Governance Group has confirmed family harm as the key priority.  The Strategic Plan will be modified accordingly, with a five year time review and will be reviewed annually.

·    The SHV Governance Group will meet prior to the Hutt Valley Governance Group meeting with the intention of introducing the Safe Hutt Valley kaupapa to gain the support required to make a ‘real’ difference in the family harm space.

Safe City Ambassadors (SCA)

·    A more flexible roster has been introduced, which will provide additional coverage/SCA visibility across the city, without increasing the overall hours SCA staff work. This roster is based on Council and community events, school holidays, dates/times of concern and Police data/stats.  As a result, there will be a SCA presence from Wednesday through to Sunday, with an additional focus on engagement with communities and businesses.


CCTV/Community patrols volunteers

·    10 new volunteers have been approved and are being vetted by Police

42.  Empowering Tamariki


Te Awakairangi Access Trust (The Trust) – Rata Street School ‘Bridging the digital divide’

·    Since April Rata Street School students have had over 154 chats on AnyQuestions*, each chat averaging about 20 minutes long. 

·    This makes Rata Street School tied for first as the top user of AnyQuestions in the country.

·    Prior to this Wifi project, there was zero use of AnyQuestions from Rata Street School

(* Any Questions is a free online reference service for all NZ school students and is managed by librarians across NZ)

·    30 tamariki graduated from the weekly Chromebook Club which was run in partnership with Victoria University.

·    A partial evaluation was done by the Ministry of Education (as Rata St is only operational for part of the school year). Interim results appear very positive from this project.

·    A roll out plan for second school is in place. The Trust are working on school selection and funding for this option over coming months.


·    Due to the lack of availability, Taita Central School was not going to offer netball to some of their tamariki this year. However, in partnership with the school, we facilitated the delivery of weekly coaching clinics for these tamariki from Walter Nash. This has been a success with the core group coming back every week and further work is under way to enable tamariki to continue their participation in sport in terms three, four and beyond.

43.  Youth Inspire partnership (YI)

·    YI Driving School

Learner Licence courses ran this year with a 78%pass rate and 47 rangatahi gaining their Learners Licence.

A Restricted Licence Driving Programme is underway, with 107 lessons completed thanks largely to the volunteer driver mentors.

·    The Licence to Work programme continues to grow in strength, with over 50 local businesses providing authentic work experience opportunities.

Good news story: A rangatahi with ADHD and a complex background completed the Licence to Work Programme.  The increased confidence achieved through this programme, resulted in the person securing a part time job with the business that provided work experience, and the opportunity for an apprenticeship.

44.  Youth Council

·    Youth-Spective Survey on Smokefree Places has had over 230 people participate.


45. Community Panels

·    Community Panels will cease to operate at the conclusion of this triennium (by November). 

·    An external evaluation of Community Panels is currently underway, and feedback will be sought from Panel Members, Council Officers, and relevant Ward Councillors.

·    This evaluation will inform the report and recommendations provided to the new Council in early 2020.

·    The new Council will need to make a decision about whether it wants to re-establish the Panels, revert to Community Committees or have neither. This decision will be made at the first opportunity available following the election.

Other Considerations

46.  In making this recommendation, officers have given careful consideration to the purpose of local government in section 10 of the Local Government Act 2002. Officers believe that this recommendation falls within the purpose of local government.


There are no appendices for this report.    



Author: Melanie Laban

Divisional Manager, Community Projects and Relationships


Author: Marcus Sherwood

Divisional Manager, Parks and Recreation


Author: Mike Mercer

Divisional Manager Community Hubs


Author: Karl Chitham

Museums Director


Author: Kat Cuttriss

Divisional Manager Libraries



Approved By: Matt Reid

General Manager City and Community Services

[1] This excludes sites that are considered high profile, significant on a city-wide basis due to their size and location, or where the site crosses ward or community boundaries.

[2] The Operational Guide for Urban Forest Plan is available from Council’s Parks and Gardens Division.