City Development Committee
Minutes of a meeting held in the Council Chambers, 2nd Floor, 30 Laings Road,
Lower Hutt on
Tuesday 3 September 2019 commencing at 5.30pm
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PRESENT: |
Deputy Mayor D Bassett (Chair) |
Cr G Barratt |
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Cr C Barry (from 5.38pm until 6.46pm) |
Cr M J Cousins |
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Cr S Edwards |
Cr T Lewis |
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Cr M Lulich |
Cr C Milne |
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Cr L Sutton |
Mayor W R Wallace (until 6.58pm) |
APOLOGIES: Cr McDonald
IN ATTENDANCE: Ms J Miller, Chief Executive
Mr B Kibblewhite, General Manager, Corporate Services
Ms H Oram, Acting General Manager, City Transformation
Mr M Reid, General Manager, City and Community Services
Mr G Craig, Divisional Manager City Growth (part meeting)
Mr M Sherwood, Divisional Manager, Parks and Recreation (part meeting)
Mr A Marsh, Team Leader Parks (part meeting)
Mr G Dewer, Acting General Counsel (part meeting)
Mr C Bell, Acting General Counsel (part meeting)
Mr Z Moodie, Traffic Engineer - Network Operations (part meeting)
Ms A Andrews, Kaitakawaenga Kaupapa Maori (part meeting)
Mr M White, RiverLink Project Director
Ms D Male, Committee Advisor
PUBLIC BUSINESS
1. APOLOGIES
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Resolved: (Deputy Mayor Bassett/Mayor Wallace) Minute No. CDC 19401 “That the apology received from Cr McDonald be accepted and leave of absence be granted.” |
2. PUBLIC COMMENT
Comments are recorded under the item to which they relate.
3. CONFLICT OF INTEREST DECLARATIONS
Cr Milne declared a conflict on interest in item 8 relating to Technology Valley Six Monthly Update to 30 June 2019 and took no part in voting on the matter.
Cr Barry joined the meeting at 5.38pm.
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Precedence of Business |
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Resolved: (Deputy Mayor Bassett/Cr Sutton) Minute No. CDC 19402 “That, in terms of Standing Order 10.4, precedence be accorded to item17a) dealing with Update on the Hotel.” The item is recorded in the order in which it was listed on the order paper. |
4. Recommendations to Council - 17 September 2019
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Hutt Cricket Academy Lease Request - Hutt Recreation Ground (19/1043) |
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Speaking under public comment, Mr R Cookson, representing Hutt Cricket Academy and Mr C Mackie, representing Hutt District Cricket Club expressed support for the recommendations within the officer’s report and thanked Council officers and Councillors for their work and involvement. In response to a question from a member, Mr Cookson advised that they supported Council ownership or Hutt Cricket Academy ownership of the new facility. The Chair reminded members of the decision made at the previous Committee meeting on the matter. He informed members that two meetings had been held with the clubs, Council officers and Councillors. The Team Leader Parks and the Divisional Manager, Parks and Recreation elaborated on the report. In response to a question from a member, the Team Leader Parks advised that there would be opportunity for other clubs to rent the new facility. He added that removal of the current building would free up additional space in the park which could be used for carparking. In response to a question from a member, the Divisional Manager, Parks and Recreation advised that the involvement of and negotiations with all the other clubs had taken time. The Chair added that it had been a challenging exercise, with differing views across the clubs, which required the time taken on the matter. |
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The Chair noted that the matter of ownership could be reviewed following the completion of the project. In response to a question from a member, the Chair advised that the motion included a governance prospective, with a senior officer reporting back to the new Committee. |
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RECOMMENDED: (Deputy Mayor Bassett/Cr Barratt) Minute No. CDC 19403 That the Committee recommends that Council: (i) notes the request by the Hutt Cricket Academy (jointly with the Hutt District Cricket Club) to approve a proposal and lease for a part of the Hutt Recreation Ground and the grandstand; (ii) notes that discussions between Councillors, officers and the resident sports clubs at the park, have been ongoing culminating in an agreement on the proposal submitted by the cricket entities; (iii) notes that the proposal satisfies the policies in the Sportsgrounds Reserve Management Plan; (iv) notes that the proposal is not seeking any financial contribution from Council and the proposed lease area has no impact on the function of the Park or the publics use of the Park; (v) notes the feedback and agreement in principle attached as Appendix 3 from the resident sports clubs; (vi) notes that the review of ownership model from Council’s viewpoint favours the adoption of Option a. as detailed in section 27 – Options, of the report; (vii) approves the issuing of a 33 year lease to the Hutt Cricket Academy and Hutt Districts Cricket Club for an area of land covering the footprint of the new facility and the first floor of the grandstand, subject to satisfying the Reserves Act requirements and agreement on the lease terms and conditions; and (viii)asks that the Chief Executive be asked to appoint a senior officer to oversee the project from a Council prospective to ensure funding, consents and other arrangements are in place before the work on the project commences.” For the reasons that the request: does not require Council financial commitment; does not significantly affect other clubs or users of the park; assists with the delivery of cricket; and provides an improved asset for the community. |
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5. |
Hutt Valley Chamber of Commerce 12 Monthly Report to 30 June 2019 (19/1048) Report No. CDC2019/4/167 by the Divisional Manager City Growth |
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The Divisional Manager City Growth elaborated on the report. |
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Ms Helen Down, Chief Executive and Mr Mark Skelly, President of the Hutt Valley Chamber of Commerce and Industry Inc. (HVCC) elaborated on the report. Members commented on the clarity of the reporting. Cr Cousins asked if future reporting for the incoming Council could include the relationship with the Wellington Regional Economic Development Agency and what HVCC saw it doing for the city. |
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Resolved: (Deputy Mayor Bassett/Cr Barratt) Minute No. CDC 19404 “That the Committee notes and receives the report.” For the reason the Hutt Valley Chamber of Commerce is required to report six monthly to this Committee on performance against agreed performance measures. |
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Jackson Street Programme 12 Monthly Report to 30 June 2019 (19/1047) Report No. CDC2019/4/168 by the Divisional Manager City Growth |
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The Divisional Manager City Growth elaborated on the report. Ms Leonie Dobbs, Chair, Jackson Street Programme (JSP) and Ms Hellen Swales, Coordinator, JSP elaborated on the report and gave a presentation on the highlights from the year. Cr Barry left the meeting at 6.46pm. The Chair, JSP and the Coordinator, JSP continued with their presentation. Cr Sutton left the meeting at 6.51pm and rejoined the meeting at 6.54pm. In response to a question from a member, the Coordinator, JSP advised that there were many advantages to other businesses outside of Jackson Street. She added that the targeted rate had been increased previously, but more funding would be required by extending the area of the targeted rate. Mayor Wallace commented that this would be a discussion point for the incoming Council. Mayor Wallace left the meeting at 6.58pm. |
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Resolved: (Deputy Mayor Bassett/Cr Barratt) Minute No. CDC 19405 “That the Committee notes and receives the report.” For the reason the Jackson Street Programme is required to report annually to the City Development Committee on progress over the preceding 12 months to 30 June. |
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Seaview Business Association 12 Monthly Update to 30 June 2019 (19/1046) Report No. CDC2019/4/169 by the Divisional Manager City Growth |
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The Divisional Manager City Growth elaborated on the report. Mr Bruce Whiley, the Chair, Seaview Business Association (SBA) and Ms Kiri Whiteman, Coordinator, SBA elaborated on the report. In response to a question from a member, the Coordinator SBA advised that the flood protection work had not been completed by Greater Wellington Regional Council (GWRC) due to funding for Port Road being diverted by the New Zealand Transport Agency. Cr Cousins asked that submissions be made by the incoming Council to GWRC’s Annual Plan process and asked that SBA and members considered making submissions. The Divisional Manager City Growth advised that the Coordinator was leaving, so the role would be out of recruitment. He thanked her for her work in the two years in the role. |
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Resolved: (Deputy Mayor Bassett/Cr Barratt) Minute No. CDC 19406 “That the Committee: (i) notes and receives the report; and (ii) thanks Mr Whiley as Chair and to Ms Whiteman as Coordinator for their work.” For the reason the Seaview Business Association is required to report back to the City Development Committee annually to report on progress over the prior 12 month period. |
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Technology Valley Six Monthly Update to 30 June 2019 (19/1049) Report No. CDC2019/4/170 by the Science and Technology Manager |
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Cr Milne declared a conflict on interest and took no part in voting on the matter. Cr Lewis left the meeting at 7.11pm. Ms Anthea Armstrong, Executive Director of Technology Valley Inc. (TV) and Cr Milne, Chair of the TV Board elaborated on the report. Cr Lewis rejoinedthe meeting at 7.13pm. The Executive Director, TV continued to elaborate on the report and showed members the Campaign Toolkit which would be used for the next 12 months. In response to a question from a member, the Executive Director, TV advised that TV was resourced for the work planned, although additional resource would be required to expand the work programme. Members requested that the Compaign Toolkit document be circulated to members. |
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Resolved: (Deputy Mayor Bassett/Cr Sutton) Minute No. CDC 19407 “That the Committee notes and receives the report.” |
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Cr Milne abstained from the vote. |
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9. |
Proposed New Private Street Name - Subdivision of 134-156 Naenae Road, Naenae (19/275) Report No. CDC2019/3/144 by the Traffic Engineer - Network Operations |
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The Traffic Engineer - Network Operations and Kaitakawaenga Kaupapa Maori elaborated on the report. In response to a question from a member, the Kaitakawaenga Kaupapa Maori advised that Raumanuka was the preferred name. Crs Barratt and Lewis expressed support for the motion. The Chair thanks the Traffic Engineer - Network Operations for all his work and wished him the best for the future. |
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Resolved: (Cr Barratt/Deputy Mayor Bassett) Minute No. CDC 19408 “That the Committee approves the name for the new private road at 134-156 Naenae Road, Naenae, Lower Hutt attached as Appendix 1 to the report, as Raumanuka Road.” |
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Laings Road - Proposed Temporary Road Closure: Road House Bar and Grill Charity Motor Show Event (19/914) Report No. CDC2019/4/171 by the Senior Traffic Engineer |
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Resolved: (Deputy Mayor Bassett/Cr Sutton) Minute No. CDC 19409 That the Committee, for the Charity Motor Show Event 2019, subject to the conditions listed in the Proposed Temporary Road Closure Impact Report, attached as Appendix 1 to the report: (i) approves the proposed Temporary Road Closures on Sunday 10 November 2019 from 7:00am to 5:00pm, as shown attached as Appendix 2 to the report, as follows: (a) Laings Road from High Street to Queens Drive; and (b) Queens Drive slip road to Laings Road; and (ii) agrees to temporarily rescind all existing parking restrictions and impose No Stopping At All Times parking restrictions on Sunday 10 November 2019 from 7:00am to 5:00pm, as shown attached as Appendix 2 to the report, as follows: (a) Laings Road – both sides, from High Street to Queens Drive; and (b) Queens Drive slip road – from Queens Drive to Laings Road. |
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For the reason that the proposed road closures are necessary to ensure public safety during the event. |
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Coast Road - Proposed Temporary Road Closures: Wellington Triumph Sports Car Club Street Sprints (19/832) Report No. CDC2019/4/172 by the Senior Traffic Engineer |
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Resolved: (Deputy Mayor Bassett/Cr Sutton) Minute No. CDC 19410 “That the Committee, for the Wellington Triumph Sports Car Club Street Sprint Event 2019, subject to the conditions listed in the Proposed Temporary Road Closure Impact Report attached as Appendix 1 to the report: (i) approves the proposed Temporary Road Closure on Sunday 3 November 2019 from 7:30am to 4:00pm, for Coast Road from a point 100 metres north of the East Harbour Bridge to the southern end of the sealed road, as shown attached as Appendix 2 to the report.” |
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For the reason that the road closure is required to accommodate traffic safety for the Wellington Triumph Sports Car Club Street Sprint Event 2019. |
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Port Road - Proposed Temporary Road Closures: Hutt Valley Motorsport Club Inc. Car Sprints (19/828) Report No. CDC2019/4/173 by the Senior Traffic Engineer |
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Resolved: (Deputy Mayor Bassett/Cr Sutton) Minute No. CDC 19411 “That the Committee, for the Hutt Valley Motorsport Club Inc. Car Sprints, subject to the conditions listed in the Proposed Temporary Road Closure Impact Report, attached as Appendix 1 to the report: (i) approves the proposed Temporary Road Closures on Sunday 27 October 2019 and Sunday 19 January 2020 from 7:00am to 6:00pm, as shown attached as Appendix 2 to the report, as follows: (a) Port Road from a point 100 metres south of Toop Street to a point 500 metres north of Barnes Street; (b) Barnes Street from Port Road to a point 100 metres east of Meachen Street; (c) Toop Street from Port Road to a point 100 metres east of Port Road; (d) all of Meachen Street; and (e) Meachen Street Service Lane; and (ii) approves the same temporary road closures as (i) above for the reserve days on Monday 28 October 2019 and Monday 20 January 2020; (iii) agrees to temporarily rescind, all existing parking restrictions and impose No Stopping At All Times parking restrictions for the period 7:00am to 6:00pm on Sunday 27 October 2019 and Sunday 19 January 2020, as shown attached as Appendix 2 to the report, as follows: (a) Port Road from a point 100 metres south of Toop Street to a point 500 metres north of Barnes Street; (b) Barnes Street from Port Road to a point 100 metres east of Meachen Street; (c) Toop Street from Port Road to a point 100 metres east of Port Road; (d) all of Meachen Street; and (e) Meachen Street Service Lane; and (iv) agrees the same No Stopping At All Times parking restrictions, and to temporarily rescind the same existing parking restrictions as (iii) above for the reserve days on Monday 28 October 2019 and Monday 20 January 2020.” |
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For the reason that the road closure is necessary to accommodate road safety for the Hutt Valley Motorsport Club Inc. Car Sprints Event. |
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Port Road - Proposed Temporary Road Closure: Burger Fuel Cam County Drags (19/907) Report No. CDC2019/4/174 by the Senior Traffic Engineer |
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Resolved: (Deputy Mayor Bassett/Cr Sutton) Minute No. CDC 19412 “That the Committee, for the Cam County Inc.: Burger Fuel Port Road Drags Event 2019, subject to the conditions listed in the Proposed Temporary Road Closure Impact Report attached as Appendix 1 to the report: (i) approves the proposed Temporary Road Closures on Sunday 24 November 2019 from 6:00am to 6:00pm, as shown attached as Appendix 2 to the report, as follows: (a) Port Road from the west side of the intersection with Marchbanks Street to a point 300 metres north of Barnes Street; and (b) Toop Street from Port Road to the west side of the intersection with Marchbanks Street; and (ii) approves the same temporary road closures as (i) above for the reserve day on Sunday 1 December 2019.” |
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For the reason that the road closure is required to accommodate road safety for the Cam County Inc.: Burger Fuel Port Road Drags Event 2019. |
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Jackson Street - Proposed Temporary Road Closures: Hutt News Petone Rotary Fair 2020 (19/906) Report No. CDC2019/4/175 by the Senior Traffic Engineer |
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Resolved: (Deputy Mayor Bassett/Cr Sutton) Minute No. CDC 19413 “That the Committee, for the Hutt News Petone Rotary Fair 2020, subject to the conditions listed in the Proposed Temporary Road Closure Impact Report, attached as Appendix 1 to the report: (i) approves the proposed Temporary Road Closures on Saturday 15 February 2020 from 6:00am to 6:00pm, as shown attached as Appendix 2 to the report, as follows: (a) Jackson Street from Victoria Street to Cuba Street; (b) Elizabeth Street from Jackson Street northwards for 50 metres; (c) Buick Street from Elizabeth Street to Adelaide Street; and (d) Victoria Street from Jackson Street southwards for 22 metres; and (ii) agrees to temporarily rescind all existing parking restrictions and impose No Stopping At All Times parking restrictions on Saturday 15 February 2020 from 6:00am to 6:00pm, as shown attached as Appendix 2 to the report, as follows: (a) Jackson Street – both sides, from Victoria Street to Cuba Street; (b) Elizabeth Street – both sides, from Jackson Street northwards for 50 metres; (c) Buick Street – both sides, from Elizabeth Street to Adelaide Street; and (d) Victoria Street – both sides, from Jackson Street southwards for 22 metres.” |
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For the reason that the proposed road closures are necessary to ensure public safety during the event. |
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Activity Report: City Growth (19/1045) Report No. CDC2019/4/4 by the Divisional Manager City Growth |
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In response to questions from members, the Divisional Manager City Growth advised that the geotechnical works were underway for the RiverLink project which would provide information of issue around the city. He said that the opportunity to visit Christchurch with engineering teams was being reviewed. The Acting General Manager, City Transformation added that there would be a report presented to the incoming Council. She noted that detailed geotechnical investigations would be costly. The Project Director, RiverLink advised that the consenting strategy would go into the process of designated areas to deliver the objectives of the RiverLink project. He said that the works included the channel and stopbank, but also developing platforsm within the CBD. He added that the designation process would identify the boundary of consents for development. The Chair requested that a update on RiverLink be presented to the next meeting of the incoming Committee. |
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Resolved: (Deputy Mayor Bassett/Cr Sutton) Minute No. CDC 19414 “That the Committee: (i) notes the information contained in this report; (ii) notes that this review also meets the intent of section 17A of the Local Government Act 2002; and (iii) agrees that a full section 17A review should not be undertaken at present for the reasons outlined in paragraphs 27-31 of the report.” |
17. Information Items
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a) |
Memorandum dated 22 August 2019 by the Divisional Manager City Growth |
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The Divisional Manager City Growth elaborated on the memorandum. He informed members that the developer, USAR Commercial Assets Ltd (USAR) and the contractor had been in negotiations and were close to finalising an agreement to restart work on site. He said that Council had not been party to those negotiations, as Council was not a part to the construction contract. He added that no approach had been made to vary the agreement, any approach must be made through the Chief Executive and would be brought to the attention of the elected members. The Chief Executive added that there would be an open and transparent approach, which would be reviewed pragmatically. In response to questions from members, the Divisional Manager City Growth advised that work was likely to recommence on site within days to a week. He said that it was common for construction projects to have some issues to encounter delays. He added that the agreement was confidential between the parties and he could not disclose the details. In response to questions from members, the Divisional Manager City Growth advised that work was likely to recommence on site within days to a week. He said that it was common for construction projects to have some issues to encounter delays. He added that the agreement was confidential between the parties and he could not disclose the details. Mr Dewer, Acting General Counsel advised that requests had been received by Council for confidential information related to the contract. He said that the decision to enter into the agreement was made by Council, with elected members deciding to make the decision in a public excluded part of the meeting. In response to a question from a member, the Chief Executive advised that Council was not responsible for the geotechnical issues, but many issues had been found following the Kaikoura earthquake. In response to a question from a member, the Divisional Manager City Growth advised that Council had been late in providing the site, as issues has been encountered when clearing the site. He added that there had been an intention to open the Events Centre and the hotel at the same time. Chair commented that the works would recommence shortly, with the hotel to open next year. He added that it was a positive update and exciting for the city. |
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Resolved: (Deputy Mayor Bassett/Mayor Wallace) Minute No. CDC 19415 “That the Committee notes the update information on the hotel development being undertaken by USAR Commercial Assets Ltd and Raman Sarin.” |
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b) |
City Development Committee Work Programme (19/1034) Report No. CDC2019/4/81 by the Committee Advisor |
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Speaking under public comment, Mr M Young requested clarification on who would be reporting on the City Bus Hub item on the work programme and when this would considered. He expressed concern for older persons and those using wheelchairs gaining access to buses, where buses were required to stop away from pavements, whilst awaiting the the kerb extension works to be commenced. He asked that the item be reported under the General Managers’ report, as he thought it would be valuable for the public to have the opportunity to speak on the matter. |
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Cr Cousins commented that the Traffic Subcommittee had received a report relating to double decker buses. She added that including comments for the incoming Council could be useful. |
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Resolved: (Deputy Mayor Bassett/Cr Sutton) Minute No. CDC 19416 That the work programme be noted and received. |
18. QUESTIONS
There were no questions.
The Chair thanked all members of the Committee for their significant contributions to discussions over the triennium.
Cr Barratt thanked the Chair for his work and the Council officers who supported the Committee.
There being no further business the Chair declared the meeting closed at 8.12pm.
Deputy Mayor D Bassett
CHAIR
CONFIRMED as a true and correct record
Dated this 17th day of September 2019