community boards – functions and delegations

This document records the delegation of Council functions, responsibilities, duties, and powers to Community Boards.

The Community Boards have been established under section 49 of the Local Government Act 2002 to represent, and act as an advocate for, the interests of their community.

The delegations are expressed in general terms. The delegations shall be exercised with proper regard for the Council’s strategic direction, policies, plans, Standing Orders and its interpretation of its statutory obligations. The delegations are to be read together with the following propositions.

These delegations are based on the following principles:

· Issues relevant to a specific community should be decided as closely as possible to that community. Where an issue has city-wide implications, ie any effects of the decision cross a ward or community boundary or have consequences for the city as a whole, the matter will be decided by Council after seeking a recommendation from the relevant Community Board or (any ambiguity around the interpretation of “city-wide” will be determined by the Mayor and Chief Executive in consultation with the relevant Chair);

· Efficient decision-making should be paramount;

· Conflicts of interest should be avoided and risks minimised;

· To ensure processes are free from bias and pre-determination Community Boards should not adjudicate on issues on which they have advocated or wish to advocate to Council;

· Community Boards should proactively and constructively engage with residents on local matters that affect the community they represent and raise with Council issues raised with them by their community and advocate on behalf of their community.

These delegations:

(a) do not delegate any function, duty or power which a statute (for example section 53(3) and clause 32(1) of Schedule 7 of the Local Government Act 2002) prohibits from being delegated;

(b) are subject to and do not affect any delegation which the Council has already made or subsequently makes to any other committee, Council officer or other member of staff;

(d) are subject to any notice issued by the Council, from time to time, to a Community Board that a particular issue must be referred to Council for decision;

(e) reflect that decisions with significant financial implications should be made by Council (or a committee with delegated authority);

(f) promote centralisation of those functions where the appropriate expertise must be ensured; and

(g) reflect that all statutory and legal requirements must be met.

DELEGATIONS

Decide:

· Naming new roads and alterations to street names (in the Community Board’s area).

· Official naming of parks, reserves and sports grounds within the provisions of Council’s Naming Policy. Note [1]

· Removal and/or planting of street trees within the provisions of Council’s Operational Guide for Urban Forest Plan where a dispute arises that cannot be resolved at officer level. Note [2]

· The granting of leases and licences in terms of Council policy to voluntary organisations for Council owned properties in their local area, for example, halls, but not including the granting of leases and licences to community houses and centres.

· The granting of rights-of-way and other easements over local purpose reserves and granting of leases or licences on local purpose reserves.

· The granting of leases and licences for new activities in terms of Council policy to community and commercial organisations over recreation reserves subject to the provisions of the Reserves Act 1977 and land managed as reserve subject to the provisions of the Local Government 2002, in their local area. (Note: renewal of existing leases and licences will be reported once a year to Council’s City Development Committee).

· The allocation of funding from the Community Engagement Fund in accordance with Council’s adopted guidelines.

· Expenditure of funds allocated by the Council to the Board from the Miscellaneous Budget to cover expenditure associated with the activities of the Board. The Chair to approve expenditure, in consultation with the Board, and forward appropriate documentation to the Committee Advisor for authorisation. Boards must not exceed their annual expenditure from the Miscellaneous Budget.

· The allocation of funding for the training and development of Community Board or members, including formal training courses, attendance at seminars or attendance at relevant conferences.

Consider and make recommendations to Council on:

· Particular issues notified from time to time by Council to the Community Board.

· Roading issues considered by the Mayor and Chief Executive to be strategic due to their significance on a city-wide basis, including links to the State Highway, or where their effects cross ward or community boundaries.

· Parks, reserves and sports ground naming for sites that have a high profile, city-wide importance due to their size and location and/or cross ward or community boundaries.

· Representatives to any Council committee, subcommittee, subordinate decision-making body, working group, or ad hoc group on which a Community Board representative is required by Council.

· The setting, amending or revoking of speed limits in accordance with the Hutt City Council Bylaw 2005 Speed Limits, including the hearing of any submissions.

GENERAL FUNCTIONS

Provide their local community’s input on:

· Council’s Long Term Plan and/or Annual Plan.

· Council’s policies, programmes (including the District Roading Programme) and bylaws.

· Changes or variations to the District Plan.

· Resource management issues which it believes are relevant to its local community, through advocacy.

· The disposal or acquisition of significant assets.

· Road safety including road safety education within its area.

· Any other issues a Board believes is relevant to its local area.

· Review Local Community Plans as required.

Reports may be prepared by the Board and presented to Council Committees, along with an officer’s recommendation, for consideration.

Any submissions lodged by a Board or Committee require formal endorsement by way of resolution.

Co-ordinate with Council staff:

· Local community consultation on city-wide issues on which the Council has called for consultation.

Maintain:

· An overview of roadworks, water supply, sewerage, stormwater drainage, waste management and traffic management for its local area.

· An overview of parks, recreational facilities and community activities within its local area.

Develop:

· Community Response Plans in close consultation with the Wellington Region Emergency Management Office, emergency organisations, the community, residents’ associations, other community groups, and local businesses. The Community Response Plans will be reviewed on an annual basis.

Grant:

· Local community awards.

Promote:

· Recreational facilities and opportunities in its area with a view to ensure maximum usage.

· Arts and crafts in its area.

Appoint:

· A liaison member or, where appropriate, representatives to ad hoc bodies, which are involved in community activities within the Board’s area, on which a community representative is sought.

Endorse:

1. Amendments to the Eastbourne Community Trust Deed (Eastbourne Community Board only).

16 24 June 2019

HUTT CITY COUNCIL

Petone Community Board

Minutes of a meeting held in the Petone Library, 7 Britannia Street, Petone on

Monday 24 June 2019 commencing at 6.30pm

PRESENT: Ms P Hanna (Chair) Mr M Branch

Mr B Dyer Mr M Fisher (Deputy Chair)

Mr P Foaese (from 6.58pm) Ms K Yung

Cr T Lewis Cr M Lulich

APOLOGIES: Mr Foaese for lateness.

IN ATTENDANCE: Mr Z Moodie, Traffic Engineer – Network Operations (part meeting)

Ms D Male, Acting Divisional Manager, Democratic Services

PUBLIC BUSINESS

1. APOLOGIES

Resolved: (Ms Hanna/Cr Lewis) Minute No. PCB 19301

“That the apology for lateness received from Mr Foaese be accepted.”

2. PUBLIC COMMENT

Comments are recorded under the item to which they relate.

Mr Foaese joined the meeting at 6.58pm.

Speaking under public comment, Mr Z McCormick expressed surprise that there had been no discussion about the Petone Grandstand (the grandstand). He said that a Council report had stated there was no support for the grandstand, when it considered the Petone Recreation Ground. He believed that there was a lot of local support, including from sports clubs and Ignite Sports. He asked that the Board engage with the clubs and raise the issue with Council.

In response to a question from a member, Mr McCormick agreed to send through the plans he had reviewed to the Chair of the Board. He said he thought sports hubs should be created for multi-use.

3. Presentations

Presentation by Local Councillor from Greater Wellington Regional Council (GWRC) (19/680)

Cr Lewis left the meeting at 7.26pm.

Cr Prue Lamason from Greater Wellington Regional Council (GWRC) advised that as Chair of the Hutt Valley Flood Management Subcommittee she was interested in the concerns related to flooding raised under public comment in relation to the Melling Interchange and the Melling bridge.

Cr Lewis rejoined the meeting at 7.28pm.

Cr Lamason explained that GWRC would continue with the flood works. She said that the flood management would be compromised if the bridge was not moved. She added that the RiverLink project was at consenting stage with geotechnical works to commence in the next week.

Cr Lamason elaborated on the planned services for double decker buses from Eastbourne to Wellington, via Jackson Street. She advised that two bus stops would be required to be relocated to avoid the verandas on Jackson Street. She added that temporary measures would be in place in time for the double decker services to commence. She further added that kerb extensions would be required in areas and these would require Hutt City Council approval prior to installation.

In response to questions from members, Cr Lamason advised that the bus services with double decker buses would be 81, 84 and 85 and the measures would focus bus stops adjacent to the verandas/canopies. She said that it was likely that double decker bus services would commence by the end of the month. She added that a trial double decker bus drive had been undertaken.

Presentation by Jackson Street Programme (19/682)

Ms Hellen Swales, Coordinator, Jackson Street Programme (JSP) advised the following:

· The Board was thanked for its Community Engagement Fund support, agreed at the previous meeting.

· In relation to the double decker buses travelling along Jackson Street, the camber in the road caused issues with verandas and trucks and buses.

· 1 July would be the end of providing single use handled plastic bags. JSP had promoted this on its website and worked with Council officers and the Ministry for the Environment (MfE). It was hoped MfE would use JSP as an example for other areas, as the education measures had been aimed at the consumer and not the business owners.

· Greater Wellington Regional Council had been working on climate change issues and Dr Ian Drew had been asked to speak to the building owners on Jackson Street.

· The P2040 contract had been signed with four building owners, with work to commence when the weather improved. Scaffolding would be erected around the buildings for up to two weeks, with work scheduled for between 10am and 3pm.

In response to a question from a member, Ms Swales advised that an email would be sent out to the respondents in relation to the recent consultation on expanding the area subject to the targeted rate.

Meeting was adjourned at 7.59pm and resumed at 8.02pm.

4. CONFLICT OF INTEREST DECLARATIONS

There were no conflict of interest declarations.

5. Minutes

Resolved: (Ms Hanna/Mr Dyer) Minute No. PCB 19302

“That the minutes of the meeting of the Petone Community Board held on Monday, 8 April 2019, be confirmed as a true and correct record.”

6. Reports referred for Board input before being considered by Subcommittee of Council

Saulbrey Grove - Proposed No Stopping At All Times Parking Restrictions (19/761)

Report No. PCB2019/3/115 by the Traffic Engineer - Network Operations

Mr Foaese rejoined the meeting at 8.03pm.

The Traffic Engineer - Network Operations elaborated on the report.

Resolved: (Ms Hanna/Mr Branch) Minute No. PCB 19303

“That the Board endorses the recommendation contained within the report.”

Korokoro Road and Maungaraki Road - Proposed No Stopping At All Times Restrictions, Marking of Parking Spaces and P10 Pickup/dropoff Parking Spaces (19/762)

Report No. PCB2019/3/116 by the Road Safety Coordinator

The Traffic Engineer - Network Operations elaborated on the report.

Resolved: (Ms Hanna/Mr Dyer) Minute No. PCB 19304

“That the Board endorses endorse the recommendations contained within the report.”

7.	Committee Advisor's Report (19/684) Report No. PCB2019/3/6 by the Acting Divisional Manager, Democratic Services
	The Acting Divisional Manager, Democratic Services elaborated on the report.
	Resolved: (Ms Hanna/Ms Yung) Minute No. PCB 19305 “That the Board receives and notes the report.”
	Resolved: (Ms Hanna/Mr Fisher) Minute No. PCB 19306 “That the Board: (i) notes at its meeting held on 8 April 2019 it approved the name for the new private road at 11 Randwick Road, Moera, as Okautu Lane; (ii) notes the reasons for the revocation of the decision is because of a correction in the spelling from Okautu Lane to Okoutu Lane; (iii) agrees to revoke Minute No. PCB19208, attached as Appendix 1 to the report; and (iv) approves the name for the new private road at 11 Randwick Road, Moera, Lower Hutt, attached as Appendix 1 to report PCB2019/2/55, as Okoutu Lane.”

8.	Notice of Motion - Ms P Hanna - Declaring a Climate Emergency (19/770) Report No. PCB2019/3/124 by the Acting Divisional Manager, Democratic Services
	Speaking under public comment, Mr P Glensor explained that he was a Korokoro resident and had lived in Petone for 40 years. He advised that two months ago a public meeting had been convened related to Petone and climate change. He said that over 90 people had attended, with over 30 signing up to stay involved. He added that an action was to establish a focus group to review realistic scenarios for the future. He expressed support for the Notice of Motion.
	Speaking under public comment, Mr J Van Lier thanked the Board for showing leadership in the issue and asked members to carry the motion unanimously. He stated that every action not taken now to mitigate the effects of climate change incurred a debt to youth. He explained that C0² stayed within the atmosphere for thousands of years and in the past 100 years the levels of C0² had increased dramatically. He added that with these existing levels, the next two decades would be challenging, with increasing chaotic weather systems, air and sea level temperature rises and substantial flooding events becoming more likely. He urged that the motion be carried to declare a crisis and put pressure on Council to do the same.
	Speaking under public comment, Mr M Young thanked the Chair for putting the motion on the agenda and expressed support for the motion. He advised that information from the Ministry for the Environment stated that there should be preparation for a one metre sea level rise in the next 10 years. He added that it was a significant issue for the Petone area and the Board should be a strong advocate to Council. In response to questions from members, Mr Young advised that Greater Wellington Regional Council (GWRC) had an adaptation plan, based on the Hawkes Bay model. He believed that the public needed to be brought along on the journey. He noted that there was no mention of engagement in the officer’s report being reported to the Council meeting to be held on 27 June 2019. He added that there was scope to prevent further impact to the environment.
	Speaking under public comment, Mr N Wilkins supported the motion. He said there was a need to reduce emissions and the risk of sea level rise. He believed that the urgent issue that needed to be addressed was keeping the Hutt River within its banks. He added that 10 years was too long to wait with the risk of a large flooding event. He wanted pressure to be put on central government and the New Zealand Transport Agency to at least replace the Melling bridge. In response to a question from a member, Mr Wilkins advised that he would support rate rises to fund the necessary changes.
	The Chair elaborated on the report. She added that focus groups should be set up in Petone to come up with suggestions from the community to enable feedback to Council. Mr Dyer expressed support for the motion. Ms Yung expressed support for the motion. She said it was important given the sea level rise information from Council and GWRC. She believed it was important to show leadership in the vote on the motion and it was important for future generations. She shared a message received from an eight year old girl in relation to the issue. Cr Lulich expressed support for the motion. He believed that adults had a responsibility to do something. He added that it was not a statutory or legal requirement, but needed to be done as soon as possible to review the resources. Mr Fisher advised that he initially had reservations with the word emergency as he found it to be a little alarmist. He added that he had listened to the points raised during public comment and the concerns of young people and accepted the weight of the argument. He expressed support for the motion. Mr Branch raised questions in relation to the use of emergency in the wording and he did not believe that Council was ignoring climate change. He expressed concern of retribution against the Board if the issue was not pushed forward. He requested that a lot of discussion take place prior to voting on the motion. He wished to know what it would mean for Council and how far it could be taken. The Chair responded that more information was available in the Chairperson’s report to be considered later in the meeting. She said she had undertaken research and elaborated on actions for the future to be considered for Council’s next Long Term Plan. She added that it was important to put the motion now so all future decisions would be put through the lens of climate change and sustainability. Cr Lewis expressed support for the motion. The Chair advised that all three Community Boards had similar Notice of Motions on its agendas. She believed it was time to start a geniune discussion to start a ripple effect and give a priority for the incoming Board. Ms Yung agreed that the matter required some urgency, as it was seen as an emergency for younger people and future generations. Cr Lulich added that an emergency could push for modelling and resource planning.
	Members requested that the Acting Divisional Manager, Democratic Services circulate the resolution to all Councillors and inform them that a representative from the Board would speak at the Council meeting to be held on 27 June 2019.
	Resolved: (Ms Hanna/Ms Yung) Minute No. PCB 19307 “That the Board: (i) declares a climate emergency for our Petone Community in recognition of the importance and urgent need to address climate change, for current and future generations; and (ii) asks that Council declares a climate emergency for all of Lower Hutt; and commits to robustly incorporate climate change considerations into all Council work programmes and decisions; and leads by example in monitoring and reducing gas emissions.”
	Mr Branch abstained from voting on the above matter.

9. Information Item

Report Back from the Community Boards' Conference 2019 (19/704)

Memorandum dated 10 June 2019 by the Acting Divisional Manager, Democratic Services

The Chair elaborated on the memorandum.

Resolved: (Ms Hanna/Cr Lewis) Minute No. PCB 19308

“That the Board notes and receives the reports back from Ms Hanna and Cr Lewis attached as Appendix 1 and 2 to the memorandum.”

10.	Chairperson's Report (19/685) Report No. PCB2019/3/61 by the Chair, Petone Community Board
	Speaking under public comment, Mr M Edridge representing Wellington City Mission elaborated on the new use of Britannia House, 38 Britannia Street (the House). He advised that the 19 bedroom property would be used to house 15-20 people from Petone and Lower Hutt who were currently living on the streets. He said that leaflets had been distributed to nearby residents and an open day would be held on Saturday 29 June 2019. He believed that it was important to keep the staff, volunteers and the community safe. In response to questions from members, Mr Edridge advised that Urban Plus Ltd (UPL) was aware of the planned use of the House when the lease was offered. He added it was modelled on previous projects, such as a converted rest home facility in Titahi Bay. He confirmed that it would help local Lower Hutt people first. He added that more than half of the work of the Wellington City Mission was done in the Hutt Valley. In response to questions from members, Mr Edridge advised of the safety measures to be put in place, such as no children would be at the House, rules of engagement would be agreed to by all residents, it would be alcohol, drugs and gang related free, with 24/7 staff, security and cameras in the common areas and around the House. He added that the House would require volunteers to help with meal times, breakfast and dinner would be offered. In response to a question from a member, Mr Edridge advised that the project had the Ministry of Housing and Urban Development support for up to a six year tenancy and there would be quarterly reviews undertaken.
	Speaking under public comment, Ms A Godfrey supported the new use for the House as she was confident in Wellington City Mission’s track record. She said that it was positive for people to be getting a second chance and thought it would be great for the community.
	Speaking under public comment, Mr D Stevens expressed concern for the use of the House, as he had nine and 12 year old sons, he wanted to ensure that security was fully taken into account. He added he was disappointed that the neighbours had not been consulted and was happy to speak to Mr Edridge.
	Speaking under public comment, Ms M McDonald explained that she was first aware of the new use for the House when she saw vehicles parked outside. She said that residents comments had been emailed to Mr Edridge with a request to meet and discuss the concerns. She added that the concerns raised included consultation, risk assessments being undertaken and resource consents. Cr Lewis responded that no resource consent was required for the project. She added that the House could have been bought by anyone to be let as individual rooms or be developed.
	Speaking under public comment, Mr C Bakker explained that he had lived in the area for 38 years. He said that people had a tendency to ignore what they did not wish to see. He added that the project would be reviewed on a ongoing basis and would offer hope to people and he supported the project. He further added that the House could have been purchased by a commercial developer to be demolished and the area redeveloped.
	Speaking under public comment, Reverand J Day spoke in support of the project. He said the congregation of the Church was excited by the project being an answer to their prayers. He also encouraged everyone to get involved with the zero carbon initiatives.
	In response to questions from members, the Traffic Engineer - Network Operations advised that the two bus stops referred to by the Greater Wellington Regional Council Councillor had raised the biggest issues with reported problems. He added that there would be a wider review of extended kerb options for other bus stops on Jackson Street. Members requested a report back from Council’s Roading Division on the costs of solutions to the camber of the road issue on Jackson Street. The Chair elaborated on the report. She acknowledged the work of former Council officers Mr Simmons and also the work and service of former Chief Executive Mr Stallinger. She added a welcome to the new Chief Executive, Ms Miller. Members discussed the importance of the role of the Board in relation to the new Moera fort playground. It was agreed that the Board and incoming Board should be involved in facilitating the engagement on the design of the new playground.
	Resolved: (Ms Hanna/Mr Fisher) Minute No. PCB 19309 “That the Board notes and receives the report.”

11. QUESTIONS

There were no questions.

The Chair closed the meeting with a whakatauki.

There being no further business the Chair declared the meeting closed at 8.50pm.

Ms P Hanna

CHAIR

CONFIRMED as a true and correct record

Dated this 19^th day of August 2019

19 19 August 2019

Petone Community Board

08 August 2019

File: (19/1040)

Report no: PCB2019/4/159

Nevis Street and Lochy Street - Proposed P90 Parking Restrictions

Purpose of Report

1. The purpose of this report is to seek Council’s approval for the installation of No Stopping At All Times restrictions, L and T bar parking markings and P90 parking restrictions on Nevis Street and Lochy Street, as shown attached as Appendix 1 to the report.

Recommendations

That Council approves the installation of No Stopping At All Times restrictions, L and T bar parking markings and P90 parking restrictions on Nevis Street and Lochy Street, as shown attached as Appendix 1 to the report.

For the reasons, the proposed restrictions would:

- improve parking availability and accessibility on the streets for the benefit of all road users;

- promote compliance with the Land Transport (Road User) Rule 2004;

- support Council’s Parking Policy 2017; and

- encourage the growth of local businesses in the Hutt City region.

Background

2. Council has received a request from a local business to improve short-term parking availability on both Nevis Street and Lochy Street by installing L and T bar parking markings that clearly demark car parks, as well as extending the current number of P90 parking restrictions.

3. Nevis Street and Lochy Street are classified as Secondary Collector/Access Road under the NZTA One Network Road Classification system, in a highly commercial area in Petone with a number of shops and cafes in the vicinity and close proximity.

4. P90 parking restrictions are already installed there is currently 39 car parks on Nevis Street, which contributes to the notion that there is a high demand for short-term car parks for customers of local businesses.

5. The complaint is that on-street unrestricted parking spaces in the area are often fully occupied by commuters accessing Petone rail station and local employees. This makes parking less accessible for customers of local businesses.

6. An initial consultation was carried out in April 2019 proposing an additional P90 parking restrictions over the 29 unrestricted spaces which did not attain majority support. The original proposed plan is attached to the report as Appendix 2.

7. Therefore, officers propose the number of parking spaces should be reduced to six P90 spaces attached to the report as Appendix 1.

Discussion

8. The proposal involves installing No Stopping At All Times restrictions on two different portions (one on Nevis Street and one on Lochy Street); L and T bar parking markings over both streets; and extending P90 parking restrictions over five car parks including a mobility park on Nevis Street and one car park on Lochy Street.

9. The installation of the proposed L and T bar parking markings would more clearly demark the on-street parking spaces, discouraging uneven parking of vehicles on the street from reducing the number of available car parks.

10. The proposed No Stopping At All Times restrictions would serve to prevent cars from being parked on two sections of these roads where there will be insufficient space for these vehicles, after the installation of L and T bar parking markings.

11. The P90 parking restrictions, as proposed, would promote a higher turnover of parking spaces on Nevis and Lochy Street and improve the availability of short-term car parks for local business customers.

12. The proposal is in keeping with Council’s Parking Policy 2017 which places a high priority on short-term parking in “Shop and Trade” areas.

Options

13. The options are:

a. to leave the area as it is without any restrictions and accept the current level of service for accessibility and parking availability; or

b. install the proposed No Stopping At All Times restrictions, L and T bar parking markings and P90 parking restrictions to improve the accessibility and parking availability level of service in the street as shown in Appendix 1; or

c. only install the proposed No Stopping At All Times restrictions and L and T bar parking markings, omitting any further parking time restrictions.

14. Officers recommend Option b. as it is expected to increase the likelihood of finding short-term parking in the street, further encouraging customer turnover and consequently the growth of local businesses.

Consultation

15. Secondary consultation documents were delivered to seven directly-affected businesses at Nºs 10, 14 and 32 Nevis Street; and Nºs 1-2/2, 1-2/4, and 15 Lochy Street. The consultation was on the option shown in Appendix 1.

16. Two questionnaires and verbal supports were received, all (100%) in favour of the proposed P90 parking restrictions and one out of the two (50%) objecting to L and T bar markings.

17. The Petone Community Board will consider the recommendation at its meeting on 19 August 2019.

18. Any additional feedback received between now and the meeting date will be tabled during the meeting.

Legal Considerations

19. These restrictions are made pursuant to the provisions of the Hutt City Council Traffic Bylaw 2017.

Financial Considerations

20. These changes can be funded from Council’s 2018/ 2019 road markings budget.

Appendices

No.	Title	Page
1 ⇩	Appendix 1: Nevis Street - P90 Restrictions	20
2 ⇩	Appendix 2: Nevis Street - P90 Restrictions - Original Consultation	21

Author: Threesa Malki

Traffic Engineer

Reviewed By: Zackary Moodie

Traffic Engineer - Network Operations

Approved By: Graham Carson

Traffic Asset Manager

24 19 August 2019

Petone Community Board

27 May 2019

File: (19/692)

Report no: PCB2019/4/157

Proposed New Private Street Name - Subdivision of 429 Jackson Street, Petone

Purpose of Report

1. To seek approval for an appropriate street name for the new private road at 429 Jackson Street, Petone, Lower Hutt.

Recommendations

That the Board:

(i) approves the name for the new private road at 429 Jackson Street, Petone, Lower Hutt attached as Appendix 1 to the report, from the names suggested below:

a) “Ngahina” suggested road type “Way”;

b) an alternate name from the reserved Street Name list, attached as Appendix 2 to the report; or

c) an appropriate name tabled during the meeting; and

(ii) approves the appropriate road type (as permitted by the New Zealand Standard AS/NZS 4819:2011) as shown attached as Appendix 3 to the report.

Background

2. The outcome of the development of the existing properties at 429 Jackson Street, Petone, Lower Hutt will be a new private road and 57 new residential properties, 33 gaining access off the new private road and 24 off Jackson Street as shown in Appendix 1 attached to this report.

3. The responsibility for naming new private roads within Lower Hutt lies with the Community Boards or the City Development Committee, for areas of the city not represented by Community Board, in this case, with the Petone Community Board.

4. The subdivision cannot proceed to completion without legal street address.

Discussion

5. The developer has requested that Council consider the following name “Ngahina Way”, Ngahina in relation to the various phases of the moon. The developer’s client has requested this as they have a personal tie to the local park and sitting staring at the moon when visiting family.

6. It is customary with new private roads to place emphasis upon any names suggested by the developer.

7. “Ngahina Way” conforms to the New Zealand Standard for street names and has been approved for use by Greater Wellington Regional Council and Land Information New Zealand (LINZ).

8. LINZ did add that “Ngahina Way” was acceptable but to be aware that Mahina Street was not too far away and has similar sounding syllables.

Options

9. The submitted name “Ngahina Way”meets the requirements of the New Zealand Standard and can be considered for adoption.

10. Alternatively, the Committee could select a name from the Reserved Street Names list attached as Appendix 2.

11. Other names tabled during the meeting can be considered for use but are subject to the requirements of the New Zealand Standard and must have a second recommended name, in case it is not suitable.

12. An appropriate road type must be selected (as permitted by the New Zealand Standard AS/NZS 4819:2011) attached as Appendix 3 to the report.

Consultation

13. As is normal with the naming of private roads, consultation has been limited to the developer and the community network.

14. The narrative for the Ngahina Way has been provided by Taranaki Whanui – Kaumatua Kura Moehu. This has significance to the whanau of the area who whakapapa back to the Pa that was located on the site – Paetutu.

Legal Considerations

15. The Board has the delegated responsibility to name the private road.

16. It is important that new streets are named early in the development stage as a variety of utility connections and other administrative bodies require individual street addresses, in order for the necessary connections to be provided.

Financial Considerations

17. There are no financial considerations. The developer is responsible for the necessary street name signs. This will be undertaken by the Council contractor with the cost paid by the developer.

Appendices

No.	Title	Page
1 ⇩	Proposed New Private Street Name - Subdivision of 429 Jackson Street, Petone	25
2 ⇩	Appendix 2 Reserved Street Names List	26
3 ⇩	Appendix 3 Extract of Permitted Road Types	28

Author: Zackary Moodie

Traffic Engineer - Network Operations

Reviewed By: Graham Carson

Traffic Asset Manager

Approved By: John Gloag

Divisional Manager, Transport

30 19 August 2019

Petone Community Board

05 August 2019

File: (19/1018)

Report no: PCB2019/4/8

Committee Advisor's Report

Purpose of Report

1. The primary purpose of the report is to update the Board on items of interest.

Recommendations

That the Board notes and receives the report.

Follow up from last Board meeting

Traffic Reports

2. At its meeting on 24 June 2019, the Board considered and endorsed the recommendations in the following traffic reports:

· Saulbrey Grove – Proposed No Stopping At All Times Parking Restrictions; and

· Korokoro Road and Maungaraki Road – Proposed No Stopping At All Times Restrictions, Marking of Parking Spaces and P10 pickup/drop off Parking Spaces.

3. At its meeting on 30 July 2019, Council resolved to approve the recommendations contained in the reports.

Council’s current consultation and community engagement

4. Please see below a list of current proposals Council is consulting on. These can be viewed on the Council website

http://www.huttcity.govt.nz/Your-Council/Have-your-say/Consulting-on/

Heritage Policy Review
Wainuiomata Reserves Review	15 September 2019

5. For the latest updates on what is happening in Naenae and to leave comments, visit https://haveyoursay.huttcity.govt.nz/naenae

2018/2019 Miscellaneous Administration and Training Budgets

6. The following is the Board’s end of year expenditure as at 30 June 2019.

	Miscellaneous Administration	Training
Budget	$5,0000.00	$3,000.00
Expenditure at 30.06.2019	$2,316.05	$2,033.05
BALANCE	$2,683.95	$966.95

7. The detailed expenditure is attached as Appendix 1 to the report.

2019/2020 Miscellaneous Administration and Training Budgets

8. The Board’s miscellaneous administration budget for the financial year 2019/20 is $5,000 and expenditure as at 1 August 2019 was $144.72 for advertising. The balance is $4,855.28.

9. The Board’s training budget for the financial year 2019/20 is $3,000; to date there has been no expenditure.

Appendices

No.	Title	Page
1 ⇩	Petone Community Board Actual Expenditure 2018 2019	31

Author: Donna Male

Committee Advisor

Approved By: Kathryn Stannard

Divisional Manager, Democratic Services

[1] This excludes sites that are considered high profile, significant on a city-wide basis due to their size and location, or where the site crosses ward or community boundaries.

[2] The Operational Guide for Urban Forest Plan is available from Council’s Parks and Gardens Division.

Pam Hanna (Chair)	Mike Fisher (Deputy Chair)
Mason Branch	Brady Dyer
Peter Foaese	Karen Yung
Cr Tui Lewis	Cr Michael Lulich