2                                                   12 July 2019

Wellington Water Committee

 

Minutes of a meeting held in the Upper Hutt City Council Chambers,
838-842 Fergusson Drive, Upper Hutt on

 Friday 12 July 2019 commencing at 1.00pm

PRESENT:

Deputy Mayor D Bassett (Chair), Hutt City Council
Mayor W Guppy, (Deputy Chair) Upper Hutt City Council
Cr I Pannett, Wellington City Council
Cr J Brash, Greater Wellington City Council
Cr R Leggett, Porirua City Council

APOLOGY:                     Mayor M Tana, Porirua City Council

 

IN ATTENDANCE:       Mr P Gilberd, Alternate, Wellington City Council
Mr D Wright, Chair, Wellington Water Ltd

                                          Ms C Brophy, Board Member, Wellington Water Ltd

                                          Mr G Dangerfield, Board Member, Wellington Water Ltd

                                          Mr P Barry, Board Member, Wellington Water Ltd

Ms W Walker, Chief Executive, Porirua City Council

Mr C Crampton, Chief Executive, Wellington Water Ltd

Mr M Kinvig, Group Manager, Network Strategy and Planning, Wellington Water Ltd

Ms S Cuthbert, Principal Advisor to the Chief Executive, Wellington Water Ltd

Mr D Baxter, City Engineer, Wellington City Council

Ms S Gain, General Manager Corporate Services, Greater Wellington Regional Council

Mr S Mahoney, Company Portfolio Manager, Greater Wellington Regional Council

Mr B Hodgins, Strategic Advisor, Hutt City Council

Ms K Stannard, Divisional Manager Democratic Services, Hutt City Council

Ms H Clegg, Minute Taker

 

PUBLIC BUSINESS

 

1.       APOLOGIES 

 

Resolved                                                                            Minute No. WWC 19301(2)

“That the apology received from Mayor Tana be accepted and leave of absence be granted.”

2.       PUBLIC COMMENT

There was no public comment.      

3.       CONFLICT OF INTEREST DECLARATIONS       

There were no conflict of interest declarations.

4.

Applications to Become Mana Whenua Partners (19/910)

Report No. WWC2019/3/151 by the Chief Executive, Porirua City Council

 

The Chair explained that the shareholders had signed off on the Constitution resulting in all nominations for Tangata Whenua partners being required to come before the Committee.

In response to a question from a member, the Chief Executive Porirua City Council explained the remuneration package for Tangata Whenua partners was currently being assessed with a report back to the next meeting. 

In response to a question from a member regarding South Wairarapa Iwi representation, the Chief Executive, Wellington Water Ltd anticipated an application would be forthcoming.

Cr Pannett suggested a celebration should be planned to acknowledge the partnership signing.

 

Resolved                                                                            Minute No. WWC 19302(2)

“That the Committee:

(i)    notes and receives the report;

(ii)   agrees to recommend to shareholder councils that Te Runanga o Toa Rangatira be appointed as a Mana Whenua Partner Entity, and that Te Taku Parai be its nominated representative and Naomi Solomon be its nominated alternate; and

(iii)  agrees to recommend to shareholder councils that Taranaki Whānui ki Te Upoko o Te Ika be appointed as a Mana Whenua Partner Entity, and that Kim Skelton be its nominated representative and Kirsty Tamanui be its nominated alternate.”

5.

Proposal for South Wairarapa District Council to Become a Shareholder in Wellington Water Ltd (19/861)

Report No. WWC2019/3/137 by the Chief Executive, Porirua City Council

 

The Chair advised that he was comfortable with the completed risk assessment report.  The Principal Advisor to the Chief Executive of Wellington Water Ltd (the company) confirmed the reference to Three Waters would be replaced with Four Waters to reflect that the South Wairarapa District had Water Races.  She confirmed that the figure of 225km relating to the Moroa Water Race in Greytown was correct.

The Chief Executive of the company confirmed there were five employees of South Wairarapa District Council (SWDC) that would be transferred to the company.  He also confirmed that the outsourcing to CityCare Water would cease in the Wairarapa and that the same delivery model to the existing five member councils would be utilised for SWDC.  He added the formal change over would occur on 1 October 2019.

In response to concerns raised by a member regarding the Lutra Report, the Chief Executive of the company advised that when SWDC operations were transferred to the company, the company’s systems would be installed that do not allow for alarms to be turned off.  The Chair of the company added that the risk of accepting SWDC had been downgraded to low.

In response to concerns from a member regarding the cultural differences between SWDC and the company, the Chief Executive of the company advised that there was a good cultural fit between SWDC and the company.  He also advised that positive relationships had been developed at both the governance level and officer level.

 

Resolved                                                                            Minute No. WWC 19303(2)

“That the Committee:

(i)    notes and receives the report;

(ii)   notes the risk assessment report and addendum prepared by Wellington Water Ltd for South Wairarapa District Council (SWDC) setting out the risks associated with SWDC becoming a shareholder and the way Wellington Water Ltd proposes to manage these risks; and

(iii)  agrees to support the proposal and recommend to shareholder councils that SWDC become a shareholder in Wellington Water Ltd.”

 6.      REVIEW OF WELLINGTON WATER GOVERNANCE DOCUMENTS (19/909)

Memorandum dated 5 July 2019 by the Chair.

The Chair elaborated on the memorandum.

In response to a request from a member for an independent review, the Chair advised that the independent review would carry an additional cost.

Resolved(Deputy Mayor Bassett/Mayor Guppy) Minute No. WWC 19304(2)

“That the Committee recommends to the incoming Wellington Water Committee, following the local body elections, that a review of Wellington Water’s governance documents be undertaken in early 2020.”

 

There being no further business the Chair declared the meeting closed at 1.25pm.

 

 

 

Deputy Mayor D Bassett

CHAIR

 

 

CONFIRMED as a true and correct record

Dated this 26th day of September 2019