2                                                   11 July 2019



Western Community Panel


Minutes of an extraordinary meeting held in the Maungaraki Community Hall
 135 Dowse Drive, Maungaraki, Lower Hutt on

 Thursday 11 July 2019 commencing at 7.30pm




PRESENT:                              Ms T Coleman (Chair)           Mr P Caygill  

Ms P Hindmarsh                    Mr G Besa                              
Cr MJ Cousins                                    Cr C Milne



APOLOGIES:                                    An apology was received from Ms E Jackman



IN ATTENDANCE           Cr J Briggs (part meeting)
Ms J Randall, Committee Advisor








1.       APOLOGIES 

 Members noted the apology from Ms E Jackman.


Comments are recorded under the item to which they relate.      


The Chair declared a conflict of interest in respect of the Maungaraki Community Association and Maungaraki School application and took no part in discussion or voting on the matter.


Western Community Projects Fund (19/894)

Memorandum dated 3 July 2019 by the Community Advisor - Funding and Community Contracts


Speaking under public comment, Mr M Shierlaw explained a monitored fire alarm system (fire alarm) for the Maungaraki Community Hall (the hall) would allow more capacity as well as providing security for a well-used community asset. He noted the hall was used by the school, for after school care and for private and community events. He advised the Maungaraki Community Association (the Association) would contribute $3,000 and Maungaraki School would contribute a further $3,000 towards the $16,300 cost. He said the Association had received additional funding of $2,500 towards the cost.

In response to questions from members, Mr Shierlaw confirmed that a fire could be attended to more quickly with a monitored fire alarm in place. He noted people generally responded faster to a fire alarm than verbal directions to leave a building.

Speaking under public comment, Mr R Papps, Vice-President of the Maungaraki Community Association, explained he was responsible for the maintenance of the hall. He advised the quote for the fire alarm was the lesser of two quotes received. He highlighted it did not include provision for signage at exits or lighting. He noted these additional costs would be minor and extra funding would not be needed. He added that although Maungaraki School would benefit from the fire alarm, many other large groups using the hall would also benefit. He explained that in an emergency the hall would be a Civil Defence headquarters for the Western Hills and would need to be able to accommodate large numbers of people. He added that the fire alarm would help safeguard the hall.    

In response to questions from members, Mr Papps said the hall would continue to operate on a limit of 300 people if it was unable to purchase the fire alarm. He considered a monitored fire alarm would alert the fire service earlier in the event of a fire if the hall was unoccupied. He said the funding request was motivated by wanting to protect the hall as an asset rather than to increase its capacity.

Speaking under public comment, Mr P Matthews, Chair of the Maungaraki Community Board, said the school’s contribution to an alarm had been raised via fundraising. He added it was a priority for the school to safeguard the hall as well as increase its capacity for both the school and community groups.  He noted the hall was a valued community asset and would be difficult to replace. He added the cost of the alarm system did not cover the cost of monitoring.

Speaking under public comment, Mr A Kowalczyk, a representative of the Hutt City Emergency Response Team (the Team), advised the Team of volunteers contributed their own time and their own vehicles to training and events. He added a purpose built vehicle fitted with equipment was needed for training and to move first responders around in an emergency. He noted this would serve the community well if evacuations were needed in an emergency.

In response to questions from members, Mr Kowalczyk explained equipment such as a titanium stretcher, lighting and a high table were also needed by the Team. He added all equipment needed to be of suitable quality and type. He acknowledged a vehicle with rescue equipment was the most pressing need and would greatly enhance the team’s ability to assist. He noted the Team was the only dedicated response team in Lower Hutt.

The Chair declared a conflict of interest and took no part in discussion or voting on the application from the Maungaraki Community Association and Maungaraki School.

Mr Caygill assumed the Chair.

Members discussed the application from the Maungaraki Community Association and Maungaraki School. Members noted the Ministry of Education was responsible for providing schools with assistance with regard to the consequences of roll increases. It was acknowledged funding could be approved for the alarm on the basis that a fire alarm system would be a safety improvement for the hall. It was agreed the alarm would reduce the hall’s vulnerability and would enable increased community participation. It was recognised that the alarm would improve a valued community asset.

The Chair resumed the Chair.

Members discussed the application from the Hutt City Emergency Response Team. They agreed that funding for a purpose built vehicle and equipment would improve emergency accessibility and response times for those living in the Western Hills. Members requested confirmation that  the application met the criteria of the fund. They agreed to approve funding for a vehicle and equipment subject to advice from officers that the application met criteria for the Community Projects Fund.


Resolved: (Mr Caygill/Ms Hindmarsh)                              Minute No. WCP 19304

“That the Panel:

(i)            notes the Guidelines and Criteria for the Western Community Projects Fund (the fund) attached to the inside page of the agenda;

(ii)     agrees to allocate $8,000.00 towards the purchase and installation of a Pertronic F1 fire panel to be located at the Maungaraki Community Hall and purchased from Alliance Fire and Security subject to confirmation it will be a 24/7 monitored alarm and subject to officers’ standard checklist; and

(iii)    agrees to allocate up to $30,000.00 towards a command and communications vehicle, a multi-purpose device and mobile scene lighting for the use of the Hutt City Emergency Response Team subject to advice from officers that this fits the criteria of the fund.”


6.       QUESTIONS   

          There were no questions.




There being no further business the Chair declared the meeting closed at 9.00 pm.





Ms T Coleman




CONFIRMED as a true and correct record

Dated this 25th day of September 2019