Minutes of an ordinary meeting of The Hutt City Council held in the Council Chambers, 2nd Floor, 30 Laings Road, Lower Hutt on
Tuesday 30 July 2019 commencing at 6.00pm
|
PRESENT: |
Mayor WR Wallace (Chair) |
|
|
|
Cr G Barratt |
Cr C Barry (from 6.02pm) |
|
|
Deputy Mayor D Bassett |
Cr L Bridson |
|
|
Cr J Briggs |
Cr MJ Cousins |
|
|
Cr S Edwards |
Cr T Lewis |
|
|
Cr M Lulich |
Cr G McDonald |
|
|
Cr C Milne |
Cr L Sutton |
APOLOGIES: There were no apologies.
IN ATTENDANCE: Ms J Miller, Chief Executive
Mr B Kibblewhite, General Manager, Corporate Services (part meeting)
Ms H Oram, Acting General Manager, City Transformation (part meeting)
Ms L Dalby, Senior Communications Advisor (part meeting)
Mr B Cato, General Counsel (part meeting)
Mr N Geard, Environmental Policy Analyst (part meeting)
Ms K Stannard, Divisional Manager, Democratic Services
Ms J Randall, Committee Advisor (part meeting)
PUBLIC BUSINESS
1. APOLOGIES
|
Resolved: (Cr Briggs/Mayor Wallace) Minute No. C 19301(4) “That the apology received from Cr Barry for lateness be accepted.” |
Cr Barry joined the meeting at 6.02pm.
2. PUBLIC COMMENT
Comments are recorded under the item to which they relate.
3. CONFLICT OF INTEREST DECLARATIONS
Cr Cousins declared a conflict of interest in item 4 d)4 in relation to The Hutt City Community Facilities Trust and took no part in discussion or voting on the matter.
Cr Milne declared a conflict of interest in item 4 d)4 in relation to the Seaview Marina Limited and took no part in discussion or voting on the matter.
Deputy Mayor Bassett declared a conflict of interest in item 4 d)4 in relation to Urban Plus Group and item 5b) in relation to Hutt Valley Tennis Incorporated – Trustee Appointment and took no part in discussion or voting on the matter. Deputy Mayor Bassett also declared a conflict of interest in item 5c) in relation to Applications to become Mana Whenua Partners on Wellington Water Committee and Proposal for South Wairarapa District Council to become a shareholder in the Wellington Water Limited and took no part in voting on the matter.
|
|
MAYORAL STATEMENT |
|
|
Resolved: (Mayor Wallace/Deputy Mayor
Bassett) Minute No. C 19302(4) |
4. Committee Minutes with Recommended Items
a) Traffic Subcommittee
|
|
|
|
|
Resolved: (Cr Cousins/Deputy Mayor Bassett) Minute No. C 19303(4) “That the report of the meeting held on 1 July 2019, with the exception of items 4a)-4e), be adopted.”
|
Recommended Items
|
Item 4a) |
Saulbrey Grove - Proposed No Stopping At All Times Parking Restrictions (19/656) |
|
|
Resolved: (Cr Cousins/Deputy Mayor Bassett)Minute No. C 19304(4) “That Council approves the installation of No Stopping At All Times parking restrictions on Saulbrey Grove, as shown attached as Appendix 1 to Report TRS2019/3/127.” |
|
Item 4b) |
Pokohiwi Road and Martin Grove Extension – Proposed No Stopping at All Times Restrictions, Marking of Parking Spaces and Signage for Pickup/dropoff Parking Spaces (19/725) |
|
|
Resolved: (Cr Cousins/Deputy Mayor Bassett)Minute No. C 19305(4) “That Council: (i) approves the installation of No Stopping at All Times parking restrictions and marking of parking spaces on Pokohiwi Road and Martin Grove Extension, as shown attached as Appendix 1 and 3 to Report TRS2019/3/128; and (ii) approves signage for two pickup/dropoff parking spaces on Martin Grove Extension, as shown attached as Appendix 2 to Report TRS2019/3/128.” |
|
Item 4c) |
Korokoro Road and Maungaraki Road - Proposed No Stopping At All Times Restrictions, Marking of Parking Spaces and P10 Pickup/dropoff Parking Spaces (19/759) |
|
|
Resolved: (Cr Cousins/Deputy Mayor Bassett)Minute No. C 19306(4) “That Council: (i) approves the installation of No Stopping at All Times parking restrictions on Korokoro Road and Maungaraki Road, as shown attached as Appendix 1 to Report TRS2019/3/129; (ii) approves the marking of parking spaces on Korokoro Road and Maungaraki Road, as shown attached as Appendix 1 to Report TRS2019/3/129; and (iii) approves the signage for four P10 pickup/dropoff parking spaces on Korokoro Road, as shown attached as Appendix 1 to Report TRS2019/3/129.” |
|
Item 4d) |
|
|
|
Resolved: (Cr Cousins/Deputy Mayor Bassett)Minute No. C 19307(4) “That Council: (i) approves the realignment of the centreline along Muritai Road, as shown attached as Appendix 1 to Report TRS2019/3/130; (ii) approves the installation of edge lines along Muritai Road, as shown attached as Appendix 1 to Report TRS2019/3/130, subject to the identification of pinch points for cyclists; (iii) approves the relocation of a Bus stop along Muritai Road, as shown attached as Appendix 2 to Report TRS2019/3/130; (iv) approves the installation of No Stopping At All Times restrictions along Muritai Road, close to corners and bends, as shown attached as Appendix 1 and Appendix 2 to Report TRS2019/3/130; and (v) requests that officers communicate with the Eastbourne public as the programme is progressed.” |
|
Item 4e) |
Farmer Crescent - Proposed No Stopping At All Times Parking Restrictions (19/844) |
|
|
Resolved: (Cr Cousins/Deputy Mayor Bassett)Minute No. C 19308(4) “That Council approves the installation of No Stopping At All Times parking restrictions on Farmer Crescent, as shown attached as Appendix 2 to Report TRS2019/3/131.” |
b) Policy and Regulatory Committee
|
|
|
|
|
Resolved: (Cr Cousins/Cr McDonald) Minute No. C 19309(4) “That the report of the meeting held on 15 July 2019, with the exception of item 4, be adopted.” |
Recommended Item
|
Item 4) |
|
|
|
Cr Cousins advised that officers did not believe there was an issue with cats in the city. She suggested a decision on the matter should be made by the incoming Council. Cr Bridson noted that officers had advised that a number of kittens needed re-homing. She believed there was a problem with cats in the city and recognised it was a sensitive issue. She noted Wellington City Council had recommended that regulations were linked to a policy as well as a bylaw. Cr Edwards considered education was the best way to enact change. He considered consultation was necessary to establish whether residents preferred stronger legislation around cats. |
|
|
Resolved: (Cr Edwards/Cr Bridson) Minute No. C 19310(4) “That Council: (i) asks officers to use Public Voice to seek opinions from the public as an initial action on the options in the position paper attached as Appendix 1 to Report PRC2019/3/134 and reports the results to the incoming Council; and (ii) asks officers to circulate the wording of the survey prior to that happening.” For the reason that Council asked officers to report back on a number of questions and issues concerning cats. |
c) City Development Committee
|
|
|
|
|
Resolved: (Deputy Mayor Bassett/Cr Sutton) Minute No. C 19311(4) “That the report of the meeting held on 16 July 2019, with the exception of item 4a), be adopted.”
|
Recommended Item
|
Item 4a) |
Recommendations from the District Plan Subcommittee on the Private Plan Change Request 47 Major Gardens (19/883) |
|
|
Speaking under public comment, Mr J Beban, a representative of Urban Edge Planning Ltd noted concerns raised by members of the public at a previous Council meeting with regard to a perceived ‘Significant Natural Areas’ (SNA) approach in the Major Drive Proposed Plan Change. He advised that any district plan change lodged was obliged to give effect to the Regional Policy Statement which outlined provisions around SNAs. He explained sites that could potentially be recognised as SNAs would be zoned Recreational which would allow for recreational opportunities but not for urban development. He noted the land would eventually be used as a Recreational Reserve by Council. He added this would achieve the framework of the Regional Policy Statement without causing issues in the future with regard to the way Council chose to approach SNAs. |
|
|
Resolved: (Deputy Mayor Bassett/Cr Milne)Minute No. C 19312(4) “That Council: (i) notes that Urban Edge Planning Ltd on behalf of F.L.Y Building Ltd has lodged a private plan change request, attached as Appendix 1 to Report DPS2019/3/132, seeking amendments to the zoning of adjoining properties adjacent to Major Drive and Kaitangata Crescent, Kelson; (ii) accepts the private plan change request in whole; (iii) asks officers to formally ask the developer to arrange a public meeting to be hosted by the Kelson Community Association to ensure the people of Kelson can be informed, aware and have an understanding of the Private Plan Change; and (iv) asks officers to put it on the District Plan Subcommittee work schedule how to enable track connectivity in the city at the time of district plan changes.” |
d) Finance and Performance Committee
|
|
|
|
|
Resolved: (Cr Milne/Cr Sutton) Minute No. C 19313(4) “That the report of the meeting held on 17 July 2019, with the exception of item 4, be adopted.”
|
Deputy Mayor Bassett left the meeting at 6.25pm and rejoined the meeting at 6.27pm.
Recommended Item
|
Item 4) |
Final 2019-2022 Statement of Intents for Urban Plus Group, Seaview Marina Limited and The Hutt City Community Facilities Trust (19/859) |
|
|
Deputy Mayor Bassett declared a conflict of interest in relation to Urban Plus Group and took no part in discussion or voting on the item. Cr Cousins declared a conflict of interest in relation to The Hutt City Community Facilities Trust and took no part in discussion or voting on the item. Cr Milne declared a conflict of interest in relation to Seaview Marina Limited and took no part in voting on the matter. Cr Milne noted the item was slightly delayed for the end of year sign-off for the year ending 30 June 2019. He confirmed there had been no change in the previous 12 months. Cr Briggs noted work was being undertaken with Council Controlled Organisations (CCOs) around sustainability and reaching carbon zero targets. He said he looked forward to seeing CCOs working towards a carbon zero by 2050 target. |
|
|
Resolved: (Cr Lulich/Cr Sutton) Minute No. C 19314(4) “That Council: (i) receives and agrees to the final Statement of Intent (SOI) for Urban Plus Group for the three years commencing 1 July 2019, attached as Appendix 1 to Report FPC2019/3/153; and (ii) receives and agrees to the final SOI for Seaview Marina Limited for the three years commencing 1 July 2019, attached as Appendix 2 to Report FPC2019/3/153.” |
5. Miscellaneous
|
a) |
District Plan Change 52 - Alignment of the District Plan with the New Zealand Heritage List - Final Approval and Operative Date (19/921) Report No. HCC2019/3/155 by the Environmental Policy Analyst |
|
|
|
The Environmental Policy Analyst elaborated on the report. In response to a question from a member, the Environmental Policy Analyst was unsure of the reason why the demolished Horticultural Hall was still listed as a heritage building with Heritage New Zealand. He advised that Council was obliged to list all buildings that were listed by Heritage New Zealand. However, he acknowledged the listing needed to be amended. The Acting General Manager, City Transformation said she would investigate the possibility of removing the Horticultural Hall listing by means of an administrative change. She advised that she would inform members if this was possible. |
|
|
|
Resolved: (Mayor Wallace/Cr Edwards) Minute No. C 19315(4) “That Council: (i) resolves, pursuant to clause 17 of the First Schedule of the Resource Management Act 1991, to approve Plan Change 52 to the City of Lower Hutt District Plan, as outlined in Appendix 1 attached to the report; (ii) approves the affixing of the Common Seal to District Plan Change 52 in accordance with Standing Order 8.2, as set out in Appendix 2 attached to the report; and (iii) notes that a public notice will be included in the Hutt News on 13 August 2019 advising the operative date of District Plan Change 52.” |
|
|
b) |
Hutt Valley Tennis Incorporated - Trustee Appointment (19/901) Report No. HCC2019/3/154 by the General Counsel |
|
|
|
|
Deputy Mayor Bassett declared a conflict of interest and took no part in discussion or voting on this item. |
|
|
|
|
Resolved: (Mayor Wallace/Cr McDonald) Minute No. C 19316(4) “That Council: (i) does not continue to appoint a trustee to Hutt Valley Tennis Incorporated (HVT); (ii) requests HVT amend its constitution to remove the requirement for Hutt City Council to appoint a trustee; and (iii) suggests HVT consider whether there is a continuing need for the Trustees. |
|
|
|
c) |
Applications to become Mana Whenua Partners on Wellington Water Committee and Proposal for South Wairarapa District Council to become a shareholder in Wellington Water Limited (19/930) Memorandum dated 12 July 2019 by the Divisional Manager, Democratic Services |
|
|
|
Deputy Mayor Bassett declared a conflict of interest and took no part in voting on the item.
Mayor Wallace commented that mana whenua representation on the Wellington Water Committee (the Committee) was a positive step and would assist a strong working partnership.
In response to questions from members, Deputy Mayor Bassett advised the Committee typically met quarterly. He added that with an increasing workload, the Committee was meeting more regularly and the duration of meetings was longer. He noted Central Government was looking to strengthen water standards which could burden local authorities that did not have the resources to meet water standards. He added sharing services would provide smaller authorities with more resources including technical knowledge and a greater responsive emergency supply. He explained the Committee had recommended that its services were contained within the greater Wellington area at this point in time to mitigate risk and provide optimal efficiency. He agreed to circulate information to members that provided a basis for the decision of the Committee to include the Wairarapa area.
Mayor Wallace acknowledged Deputy Mayor Bassett’s commitment to the Committee. He noted the Committee’s recommendations provided an opportunity to co-operate and share services with the Wairarapa. He recognised it was a positive step to include mana whenua representation on the Committee and believed the Committee could be a model for the country.
Cr Briggs provided a whakatauki that illustrated the importance of water to people. He considered the inclusion of mana whenua would add richness to the debate and long term benefits.
Deputy Mayor Bassett said the Committee’s recommendations were the result of 18 months of work and were a positive step forward for the future management of water in the region.
|
|
|
|
Resolved: (Mayor Wallace/Cr Barratt) Minute No. C 19317(4) “That Council:
(i) notes and receives the memorandum;
(ii) agrees that Te Runanga o Toa Rangatira be appointed as a Mana Whenua Partner Entity, and that Te Taku Parai be its nominated representative and Naomi Solomon be its nominated alternate on the Wellington Water Committee;
(iii) agrees that Taranaki Whānui ki Te Upoko o Te Ika be appointed as a Mana Whenua Partner Entity, and that Kim Skelton be its nominated representative and Kirsty Tamanui be its nominated alternate on the Wellington Water Committee;
(iv) agrees that South Wairarapa District Council (SWDC) becomes a shareholder in Wellington Water Ltd;
(v) hereby unconditionally and irrevocably approves and consents to Wellington Water Ltd (‘the company’) issuing the New Shares to SWDC and entering into any documentation which is required from time to time to give full effect to such issue of the New Shares attached as Appendix 10 to the memorandum;
(vi) notes that pursuant to clause 5.1 of the company's Constitution, Council hereby waives its pre-emptive rights under section 45 of the Companies Act in respect of the New Shares; and (vii) notes that should it be required, Council confirms, approves and ratifies the company’s Board Resolution attached as Appendix 11 to the memorandum.” |
|
6. COUNCIL Minutes
|
Resolved: (Mayor Wallace/Cr Lulich) Minute No. C 19318(4) “That the minutes of the meeting of the Hutt City Council held on Tuesday, 21 May 2019, be confirmed as a true and correct record.” |
|
Resolved: (Mayor Wallace/Cr Lulich) Minute No. C 19319(4) That the minutes of the meeting of the Hutt City Council held on Tuesday, 11 June 2019, be confirmed as a true and correct record. |
|
Resolved: (Mayor Wallace/Cr Lulich) Minute No. C 19320(4) “That the minutes of the meeting of the Hutt City Council held on Thursday, 27 June 2019, be confirmed as a true and correct record.” |
|
Resolved: (Mayor Wallace/Cr Lulich) Minute No. C 19321(4) “That the minutes of the meeting of the Hutt City Council held on Tuesday, 9 July 2019, be confirmed as a true and correct record.” |
7. Committee Minutes without Recommended Items
a) Community Services Committee
|
|
Cr Briggs thanked officers for the funding provided to Youth Inspire and the Wesley Wellington Mission - Rata Street through the Mahia Atu Partnership Fund. He said he looked forward to support for tamariki in future funding partnership applications. He expressed hope that Council would work alongside groups receiving funding and watch the positive changes the funding brought to the communities.
In response to a question from a member, Cr Barratt said she had received no correspondence or requests with regard to fencing issues at Naenae Park. Cr Barry agreed to provide Cr Barratt with the information.
|
|
|
Resolved: (Cr Barratt/Cr McDonald) Minute No. C 19322(4) “That the report of the meeting held on 18 July 2019 be adopted.”
|
b) Community Plan Committee
|
|
|
|
|
Resolved: (Mayor Wallace/Cr Sutton) Minute No. C 19323(4) “That the report of the meeting held on 11 June 2019 be adopted.”
|
|
8. |
Report No. HCC2019/3/15 by the Executive Assistant, Corporate Services |
||||||||||||||||||||||||||
|
|
Speaking under public comment, Mr C Innes advised that he had contacted Council’s General Counsel with regard to Lots 201 and 202 DP 502921, Parkway, Wainuiomata. He expressed concern that titles that included 200ha of native forest might be sold to a developer.
The General Counsel advised that the subdivision related to a land transfer that came about as a result of an error by the surveyor in the subdivision plan. He also advised that various parts of the larger parcel of land were to have come to Council by being vested as reserve under the Reserves Act. He confirmed that, unfortunately, the two parcels were missed from the land vesting as reserve and instead fee simple titles issued in the name of the owner for Lots 201 and 202. He also confirmed that the transfer that was completed recently went part way to rectify that. He stated the two parcels were now in the name of Council and the Reserves designation would be attended to by officers in due course.
In response to a question from a member, the General Counsel agreed to discuss the matter further with Council’s Parks and Recreation Division and provide an update on the situation.
Mayor Wallace asked officers to notify Mr Innes and members
once the issue had been rectified. |
||||||||||||||||||||||||||
|
|
Resolved: (Mayor Wallace/Deputy Mayor Bassett) Minute No. C 19324(4) “That Council: (i) approves the affixing of the Common Seal to all relevant documents in connection with the items set out in Schedule 1 contained in the report; and (ii) approves the deeds executed under Power of Attorney set out in Schedule 2 contained in the report. SCHEDULE 1 - General Sealing Authority
Subdivision related documents – including Easements to Council Standard easements and related requirements granting rights to Council as part of the subdivision process: a) Hutt
City Council and Philip White – L19/222 b) Hutt
City Council and Astute Property Investments Limited – L19/196 c) Hutt
City Council and Colin Ross Rangitaawa and Daphne May Rangitaawa –
L19/193 d) Hutt
City Council and FDD Limited – L19/217 e) Hutt
City Council and T and T Leighton Avenue Development Limited – L19/198 f) Hutt
City Council and John Walsh, John Walsh – L19/194 g) Hutt
City Council and Pieter Michael Brouwer, Carol Fredrika Brouwer and Donna
Leah Provoost – L19/221 h) Hutt
City Council and Te Puna Wai Ora Limited Partnership – L19/237 i) Hutt
City Council and Bryce Devon Pullan, Vanessa Pullan and James Roy Pullan
– L19/72 j) Hutt
City Council (as registered owner) and Hutt City Council (as grantee of
easement in gross) – L19/235 k) The
following easements relate to 79 Copeland Street, Lower Hutt – L19/250: Agreement for Sale and Purchase l) Hutt
City Council and Anthony George Harmer and Sarah Louise Harmer –
L19/220 m) Hutt
City Council and Jessica Anne Wildbore, Mathew Stephen Ross Allen
–L19/191 Release of Existing Encumbrance n) Hutt
City Council and Terry Robert Stobbs – L19/184 Deed of Renewal o) Hutt
City Council and Her Majesty the Queen acting by and through the Commissioner
of Police – L19/239 Withdrawal of Caveat p) Hutt
City Council and Estate Gunter Cenowa – L19/192 Schedule 2 Easement Agreement q) Hutt City Council and Lois Jean Holmes
(Grantor) and First Class Builders (2007) Limited (Developer) – L19/230
r) Hutt City Council and NMT Nominee
Limited (Grantor) and First Class Builders (2007) Limited (Developer) –
L19/231 Deed of Renewal s) Hutt City Council and Petone Central Croquet
Club Incorporated – L19/215
t) Hutt City Council and Wainuiomata Croquet
Club – L19/212
u) Hutt City Council and Martin Taylor – L19/213 Boatshed 11 – Hikoikoi Reserve, Lower Hutt
Deed of Variation v) Hutt City Council and Alberto’s Pizza
Company Limited – L19/214
Deed relating to use of Council Facilities w) Hutt City Council and Hutt Valley
Horticultural Society Incorporated – L19/226
Lease of Reserve Land x) Hutt City Council and Petone Tennis Club
– L19/228
y) Hutt City Council and Walter Nash Park
Clubhouse Committee – L19/240
Warrants Approved
|
9. QUESTIONS
There were no questions.
Mayor Wallace acknowledged the pending departure of Council’s General Counsel. He noted that during the General Counsel’s seven years of dedication to Council, he had taken the lead on many significant issues and projects. He added that the General Counsel had provided sound legal advice that had enabled Council to make decisions with confidence.
The Chief Executive added her appreciation. She noted the General Counsel’s judgement was exceptional and she acknowledged his talent in what had been a difficult role.
10. EXCLUSION OF THE PUBLIC
|
Resolved: (Mayor Wallace/Deputy Mayor Bassett) Minute No. C 19325(4) “That the public be excluded from the following parts of the proceedings of this meeting, namely: 21 May 2019 and 11 June 2019 12. Committee Minutes without Recommended Items Community Plan Committee - 11 June 2019 The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:
This resolution is made in reliance on section 48(1) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or 7 of that Act which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as specified in Column (B) above.”
|
WR Wallace
MAYOR
CONFIRMED as a true and correct record
Dated this 17th day of September 2019