Mayor W R Wallace (Chair)

Deputy Mayor D Bassett

Cr G Barratt

Cr C Barry

Cr L Bridson

Cr J Briggs

Cr M Cousins

Cr S Edwards

Cr T Lewis

Cr M Lulich

Cr G McDonald

Cr C Milne

Cr L Sutton

Membership:

13 

Meeting Cycle:

Council meets on a six weekly basis (Extraordinary Meetings can be called following a resolution of Council; or on the requisition of the Chair or one third of the total membership of Council)

“That the recommendation contained in the minutes be endorsed.”

“That the recommendations contained in the minutes be endorsed.”

“That the recommendations contained in the minutes be endorsed.”

“That the recommendations contained in the minutes be endorsed.”

“That the recommendation contained in the minutes be endorsed.”

“That the recommendations contained in the minutes be endorsed.”

“That the recommendations contained in the minutes be endorsed.”

“That the recommendations contained in the minutes be endorsed.”

“That the recommendations contained in the report be endorsed.”

“That the recommendations contained in the report be endorsed.”

“That the recommendations contained in the memorandum be endorsed.”

“That Council:

(i)    approves the affixing of the Common Seal to all relevant documents in connection with the items set out in Schedule 1 contained in the report; and

(ii)   approves the deeds executed under Power of Attorney set out in Schedule 2 contained in the report.”

(A)

(B)

(C)

General subject of the matter to be considered.

Reason for passing this resolution in relation to each matter.

Ground under section 48(1) for the passing of this resolution.

Minutes of the Hutt City Council held on 21 May 2019 - Land Sale Tirohanga Road

2019 Civic Honours Awards

Minutes Council – 11 December 2018 – Strategic Structure Review

The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities (s7(2)(h)).

The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) (s7(2)(i)).

The withholding of the information is necessary to protect the privacy of natural persons. (s7(2)(a)).

The withholding of the information is necessary to protect the privacy of natural persons. (s7(2)(a)).

That the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exist.

Minutes of the Hutt City Council held on 11 June 2019  - Budget Updates 2019/20 - Commercial Underwrite

The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information (s7(2)(b)(ii)).

That the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exist.

Minutes of the Community Plan Committee held on 11 June 2019 - Budget Updates 2019/20 - Commercial Underwrite

The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information(s7(2)(b)(ii)).

That the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exist.

Resolved:  (Cr Cousins/Cr Barratt)                                           Minute No. TRS 19301

“That the apology for lateness received from Cr Edwards be accepted.”

a)

Saulbrey Grove - Proposed No Stopping At All Times Parking Restrictions (19/656)

The Traffic Engineer - Network Operations elaborated on the report.

Members noted that the Petone Community Board endorsed the recommendations contained in the officer’s report at its meeting held on 24 June 2019.

RECOMMENDED:  (Cr Briggs/Cr Barratt)                  Minute No. TRS 19302

“That the Traffic Subcommittee recommends that Council approves the installation of No Stopping At All Times parking restrictions on Saulbrey Grove, as shown attached as Appendix 1 to the report.”

For the reasons the proposed restrictions would improve accessibility within the street for the benefit of all road users, promote compliance with the Land Transport (Road User) Rule 2004, support Council’s Parking Policy 2017 andare supported by the local residents who signed the Petition Documents.

b)

Pokohiwi Road and Martin Grove Extension – Proposed No Stopping at All Times Restrictions, Marking of Parking Spaces and Signage for Pickup/dropoff Parking Spaces (19/725)

The Traffic Engineer - Network Operations elaborated on the report.

Members agreed to add an additional reason of the proposed restriction to provide for safer egress for buses.

The Chair raised a request for the grassed area, in front of the reserve, near the painted post (pou) to be maintained and cleared periodically, at the start of each school term.

The Chair informed members that the green area shown on Appendix 1 to the report was a Council owned sports ground.

RECOMMENDED:  (Cr Cousins/Cr Lewis)                 Minute No. TRS 19303

“That the Traffic Subcommittee recommends that Council:

(i)    approves the installation of No Stopping at All Times parking restrictions and marking of parking spaces on Pokohiwi Road and Martin Grove Extension, as shown attached as Appendix 1 and 3 to the report; and

(ii)   approves signage for two pickup/dropoff parking spaces on Martin Grove Extension, as shown attached as Appendix 2 to the report.”

For the reasons the proposed restrictions would: discourage parking over driveways on Pokohiwi Road that would inconvenience residents; improve safety for pedestrians on Martin Grove Extension by preventing vehicles obstructing the footpath; encourage quick turnover of two parking spaces at the Normandale  School entrance at dropoff and pickup times; are supported by all directly affected parties that chose to respond to the consultation documents; and provides for safer egress for buses.

c)

Korokoro Road and Maungaraki Road - Proposed No Stopping At All Times Restrictions, Marking of Parking Spaces and P10 Pickup/dropoff Parking Spaces (19/759)

The Traffic Engineer - Network Operations elaborated on the report.

Members noted that the Petone Community Board endorsed the recommendations at its meeting held on 24 June 2019.

recommended:  (Cr Lewis/Cr Sutton)                    Minute No. TRS 19304

“That the Traffic Subcommittee recommends that Council:

(i)    approves the installation of No Stopping at All Times parking restrictions on Korokoro Road and Maungaraki Road, as shown attached as Appendix 1 to the report;

(ii)   approves the marking of parking spaces on Korokoro Road and Maungaraki Road, as shown attached as Appendix 1 to the report; and

(iii)  approves the signage for four P10 pickup/dropoff parking spaces on Korokoro Road, as shown attached as Appendix 1 to the report.”

For the reasons the proposed restrictions would: discourage parking on corners and over driveways on Korokoro Road that would inconvenience residents and obstruct the flow of traffic; make more efficient use of on-street parking outside the school; encourage quick turnover of four parking spaces outside Korokoro School’s entrance at pickup and dropoff times; and are supported by all directly affected parties that chose to respond to the consultation documents.      

d)

Double Decker Clearance Infrastructure Eastbourne (19/816)

The Traffic Engineer - Network Operations elaborated on the report.

Members noted that the Eastbourne Community Board (the Board) endorsed the recommendations at its meeting held on 25 June 2019. Members further noted that issues in relation to cyclists had been raised by the Board.

Members discussed the concerns of the public with regard to trees. Members asked for further communications to give some assurance to the public, which could be included in the Eastbourne Herald and on Council’s website.

RECOMMENDED:  (Cr Lewis/Cr Sutton)                    Minute No. TRS 19305

“That the Traffic Subcommittee recommends that Council:

(i)    approves the realignment of the centreline along Muritai Road, as shown attached as Appendix 1 to the report;

(ii)   approves the installation of edge lines along Muritai Road, as shown attached as Appendix 1 to the report, subject to the identification of pinch points for cyclists;

(iii)  approves the relocation of a Bus stop along Muritai Road, as shown attached as Appendix 2 to the report;

(iv)  approves the installation of No Stopping At All Times restrictions along Muritai Road, close to corners and bends, as shown attached as Appendix 1 and Appendix 2 to the report; and

(v)   requests that officers communicate with the Eastbourne public as the programme is progressed. ”

For the reasons the proposed changes would improve road safety and accessibility on the street for the benefit of all road users; promote compliance with the Land Transport (Road User) Rule 2004; and support Council’s Parking Policy 2017.

e)

Farmer Crescent - Proposed No Stopping At All Times Parking Restrictions (19/844)

The Traffic Engineer - Network Operations elaborated on the report.

RECOMMENDED:  (Cr Barratt/Cr Sutton)                 Minute No. TRS 19306

“That the Traffic Subcommittee recommends that Council approves the installation of No Stopping At All Times parking restrictions on Farmer Crescent, as shown attached as Appendix 2 to the report.“

For the reasons the proposed restrictions would improve accessibility within the street for the benefit of all road users; promote compliance with the Land Transport (Road User) Rule 2004; support Council’s Parking Policy 2017; and is supported by the Majority of residents who responded to the consultation.

Attachment 1

Option 1 Saulbrey Grove - Proposed No Stopping At All Times Parking Restrictions

Attachment 1

Pokohiwi Rd, Proposed Roadmarking

Attachment 2

Normandale School (1 of 2)

Attachment 3

Normandale School (2 of 2)

Attachment 1

G21.2019 Korokoro School - Minor Safety Improvements

Attachment 1

G127.2018 Double Decker Eastbourne Infrastructure

Attachment 2

G127.2018 195 Muritai Rd Bus Stop

Attachment 1

Appendix 1 G26.2019 Farmer Crescent - BYLs

Attachment 2

Appendix 2 G26.2019 Farmer Crescent - BYLs

Management of Cats in Lower Hutt (19/766)

The Divisional Manager, Regulatory Services and Emergency Management elaborated on the report.

In response to questions from members, the Divisional Manager, Regulatory Services and Emergency Management advised that reports focussing on ecology and biodiversity had been used to inform the report. He added officers had also consulted with Wellington City Council and the SPCA. He advised Council would do further consultation on sensitive areas. He agreed the focus should be on cats’ impact on ecology and biodiversity rather than their nuisance value. He advised the intent was to use education before enacting a bylaw. He recognised there was an opportunity to learn from the educator role in Wellington but that a budget would be required for a shared Hutt-Wellington employee.

In response to a question from a member, the Regional Manager, Animal Services advised residents could contact the SPCA when stray kittens were found but added it did not take adult cats. He explained Council did not have a policy that included re-homing stray cats but worked alongside other agencies to resolve issues that were reported to them.

Cr Bridson proposed waiting until the survey results were available before deciding on actions. She suggested that a requirement be included in the bylaw to de-sex cats sold in Lower Hutt, whether from shops or online. She asked if an incentive to be a responsible cat owner should be offered and a policy for the management of cats be investigated before implementing a bylaw.

Resolved:   (Cr Cousins/Cr Bridson)                               Minute No. PRC 19301

“That the Committee receives and considers the ‘Position Paper Concerning Cats in Lower Hutt 2019’ attached as Appendix 1 to the report.”

For the reason that Council asked officers to report back on a number of questions and issues concerning cats.

ReCOMMENDED:    (Cr Cousins/Cr Bridson)                   Minute No. PRC 19302

“That the Committee recommends that Council:

(i)       asks officers to use Public Voice to seek opinions from the public as an initial action on the options in the position paper attached as Appendix 1 to the report and reports the results to the incoming Council; and

(ii)   asks officers to circulate the wording of the survey prior to that happening.”

For the reason that Council asked officers to report back on a number of questions and issues concerning cats.

5.

Activity 12 Review - Regulatory Services (19/464)

Report No. PRC2019/3/3 by the Divisional Manager, Regulatory Services and Emergency Management

The Divisional Manager, Regulatory Services and Emergency Management elaborated on the report.

In response to questions from members, the Regional Manager, Animal Services said he had not heard of dog attacks at Avalon Park since Council had decided to allow dogs in some areas of the park. He added there was a plan to stencil paths for dogs and divert them around the play area to make it clear where dogs were allowed.  He understood that a report back on dog issues at Avalon Park was due later in the year. He advised Kiwi Avoidance dog training was conducted under contract by the Department of Conservation.

In response to questions from members, the Divisional Manager, Regulatory Services and Emergency Management advised that health and safety incidents were reported monthly. He said there had been no significant incidents this year. He noted the data was reported through the Policy and Regulatory Committee. He said cameras worn by parking and animal services staff had significantly reduced the abuse towards staff. He advised Council had a fully funded contract with Wellington City Council (WCC) to supply service. He said the contract with Upper Hutt City Council (UHCC) was for dog boarding and microchipping only and was fully funded by UHCC. He acknowledged WCC dog fees were generally more expensive than Hutt City Council (HCC) due to assets including dog parks and more patrolling of sensitive areas. He noted the contract with WCC would be renewed next year for a further three years and then HCC would need to reapply. He added that cameras, experienced staff and training knowledge had helped reduce safety issues.

Resolved: (Cr Cousins/Cr Lulich)                                      Minute No. PRC 19303

“That the Committee:

(i)    notes the information contained in this report;

(ii)   notes that this review also meets the intent of section 17A of the Local Government Act 2002; and

(iii)  notes that reasonably practicable options for the governance, funding and delivery of this Activity, as outlined in section 37 of the report, are being considered by officers and will be reported to Council in due course.”

6.

Activity 12 Review - Environmental Consents (19/826)

Report No. PRC2019/3/135 by the Acting Divisional Manager, Environmental Consents

The Acting General Manager, City Transformation elaborated on the report. She advised that teams had not been meeting KPIs during the past year due to heavy workloads, emissions policy work and changes to the food act. She said Council continued to have issues with staff recruitment for building and resource consents. She noted the Building Team and the Environmental Health Team had been successfully accredited. She added the areas of building Warrant of Fitnesses,  fencing of swimming pools and unreinforced masonry had all performed well in audits.

In response to questions from members, the Acting General Manager, City Transformation advised the primary reason for Environmental Health Team key performance indicator levels was resignations from within the team and the difficulty recruiting skilled staff. She noted this had not impacted customers or the city’s health levels. She said resource consents were still being issued within the 20 day target. She confirmed there were still a number of resource consents sitting with external consultants due to the heavy workload. She advised technically qualified staff were needed for the work though a building cadet could be considered to assist. She explained an external company and an internal electronic survey surveyed customers on their experience but the number of responses was statistically insignificant. She advised both surveys were anonymous and provided mostly positive feedback. She acknowledged some negative feedback had been received recently due to a backlog of building consent processing. She noted external verifiers for Environmental Health were more expensive and needed to be accredited by a Council so mostly worked in areas where Council staff were not available. She said Council did have contact with schools and BCITO to encourage career choices in planning and would consider engaging with Local Government New Zealand. She recognised that remuneration rates and the stress of work overload could contribute to staff turnover rates. She advised Greater Wellington Regional Council (GWRC) charged for Resource Management Act enforcement while other Councils did not. She highlighted that charges were an option being considered by officers.

Resolved: (Cr Cousins/Mayor Wallace)                     Minute No. PRC 19304

“That the Committee:

(i)        notes the information contained in the report;

(ii)      notes that this review also meets the intent of section 17A of the Local Government Act 2002; and

(iii)  notes that reasonably practicable options for the governance, funding and delivery of this Activity, as outlined in section 44 of the report, are being considered by officers and will be reported to Council in due course.” 

7.

Update on the Work to Adapt to Climate Change Impacts (19/872)

Report No. PRC2019/3/152 by the Manager, Sustainability and Resilience

In terms of Standing Order 21.16, Ms B Jensen, a representative of Hutt City Youth Council, was invited to participate in discussion on this item.

Speaking under public comment, Mr M Young noted climate change was the most significant issue facing Lower Hutt. He believed that consulting on adaptation was most important since it had more effect on people’s lives than mitigation. He said adaptation could be contentious if not done properly and he expressed a wish to see it community led. He noted if initial engagement was done well then adaptation would be less contentious. He recognised that funding was an issue but also noted Council was spending $2 billion on infrastructure that would become unusable as climate change progressed. He suggested rewording the officer’s recommendation as he did not agree that a community panel approach was not viable. He suggested that engagement work should be focussed on getting the best result rather than being dependent on money available in the Long Term Plan.

In response to questions from members, Mr Young explained consultation would assist towards a less contentious and more community-led adaptation plan. He did not think residents would expect Council to keep the sea out of their properties once the sea rose by a metre or more. He considered at a height of 25cm Council action would be expected. He also considered mitigation was urgent but that adaptation could be worked on over a longer period to allow time to get it right. He was not opposed to holding workshops on the matter provided they were done well. He acknowledged the key successes from the community panel process elsewhere had been the community support it had generated. He agreed to send his recommendations on community engagement through to members.

The Senior Advisor, Sustainability and Resilience elaborated on the report. He considered that the Makara and Hawkes Bay consultation processes could have been improved by better linkages to the District Plan and the implementation phase. He highlighted that the cost of the proposed works in Hawkes Bay had been estimated at $213M – $285M which was currently unaffordable irrespective of the consultation process. He noted that the Hon James Shaw had announced a forthcoming cabinet paper on climate change adaptation. He added this would be useful for informing officers on the matter.

Deputy Mayor Bassett expressed concern that funding for climate change impacts would become an issue. He believed coordination with other Councils and central government was necessary.

Cr Barry left the meeting at 6.50pm.

Mayor Wallace expressed concern that not all Councils in the region had committed funds to a regional plan after committing to working together on the issue. He asked for more information on how the collaboration was working. He supported officers’ work on the matter and looked forward to a proposal reported back to the Committee later in 2019.

Cr Bridson agreed that discussion with central government and residents was needed to fund the plan. She noted Council had learned from the Makara and Hawkes Bay models of consultation and had the opportunity to create its own approach. She agreed that while Council should not breach targets in the Long Term Plan it also needed to aim for the best outcome on the matter. She noted the Earthquake Commission would provide financial assistance in earthquakes but there would be no assistance for residents when sea level rise occurred. She agreed there was no urgency to act but that discussions on funding were required urgently. She added that Community Boards needed to be included in the decision making process.

Cr Briggs endorsed changes to the officer’s recommendations as proposed by the public speaker. He noted quality work and engagement was required rather than hasty decisions. He recognised the importance of engaging using an open model to bring the community alongside and avoid litigation and antagonism.

Cr Edwards considered the officer’s recommendations provided enough scope for Councillors to advise on the best way forward on the matter. He agreed that while the message was urgent there was time to plan for action. He suggested workshops should not be discounted as an option for engagement.

Cr Milne noted Council did not have any ability to keep sea water out of the suburbs and buyers of property in areas prone to sea level rise should be made aware of the hazards. He said they should understand that compensation would not be available in the event of sea level rise. He did not understand why Council needed to contribute to the Wellington Region Climate Change Working Group to do this. He suggested informing building owners of the risk was sufficient so that they could make their own decisions.

Cr Lulich expressed support for open community engagement and a financial commitment to the issue of climate change. He said it was important to consider those living in coastal areas of Lower Hutt and commit to being part of regional work.

Cr Lewis agreed community engagement and continued financial support for regional work on climate change was needed.

In response to questions from members, the Senior Advisor, Sustainability and Resilience explained climate changes could be estimated and planned for while tectonic movements were unable to be predicted and happened suddenly. He agreed that officers would report back to the Committee by the end of 2019 with more detail on planned community engagement. He provided assurance that a regional climate change working group did exist and would continue to coordinate actions so that resources were shared in the most efficient way. He said he was not aware of any financial commitment to climate change mitigation from central government but noted a cabinet paper was due for release on the matter. He noted the Zero Carbon bill was open for submissions and Local Government New Zealand (LGNZ) had requested a commitment from central government in its submission.

In response to questions from members, the Acting General Manager, City Transformation said environmental hazards other than climate change would be included within a single spatial plan. She advised that those purchasing property could access a Land Information Memorandum for information on the faultline and subsidence risk in an earthquake. She noted the effect of future earthquakes was unknown while sea level rise had been mapped and modelled so residents could be consulted on it. She acknowledged regional councils were at different stages of financial commitment to climate change, but expected more alignment by 2020 as the pressure to act increased. She provided assurance that Wellington Water Ltd was involved in discussions on climate change and sea level rise.  She noted Council had sent a joint submission on the Zero Carbon Bill along with Greater Wellington Regional Council and also had supported LGNZ’s submission. She added that Mayor Wallace had also sent a submission. She agreed to send a copy of LGNZ’s submission to members.

Resolved: (Cr Cousins/Cr Edwards)                               Minute No. PRC 19305

“That the Committee:

(i)      notes that a number of coastal areas in Lower Hutt are at risk of forecast sea level rise and associated climate change impacts;

(ii)     notes two alternative approaches to begin engagement with Lower Hutt communities to prepare for the forecast impacts of climate change, in line with guidance provided by the Ministry for the Environment;

(iii)    notes that the community panel approach as implemented in Hawkes Bay and Makara Beach does not appear easily implementable at this stage, due to a number of constraints, including lack of funding and resourcing to support such a process;

(iv)    notes that a workshop approach appears to be a viable and more cost-effective alternative to undertake community engagement;

(v)     agrees that officers report back later in 2019 with more detail including funding requests for next year’s Long Term Plan on project scope, phases and timeframes to carry out community engagement regarding climate change impacts, in alignment with Council’s upcoming work to review its four strategies;

(vi)    agrees that in principle, engagement work should principally be funded from within funding already set aside in the Long Term Plan for the 2019/20 financial year for adaptation work with communities; and

(vii)   notes that given the long-term impacts arising from climate change, it is likely that there will be further costs in the future regarding (a) community engagement on climate change impacts, and (b) potential response measures.”

For the reasons outlined in the report.

Resolved: (Mayor Wallace/Cr Cousins)                             Minute No. PRC 19306

“That the Committee:

(i)       requests that officers report back on the Wellington Region Climate Change Working Group’s progress and efforts in coordinating climate change efforts in this region; and

(ii)   asks officers to report back on any consequences for Council with regard to the proposed cabinet paper on climate change.”

8.

General Manager's Report (19/760)

Report No. PRC2019/3/136 by the General Manager, City and Community Services

The Divisional Manager, Regulatory Services and Emergency Management elaborated on the report. He advised the Wellington Regional Emergency Management Office (WREMO) managed a regional response plan for earthquakes using evidence from GNS Science. He noted Councils also organised their own response plans. He indicated an earthquake could push Petone either down or up but agreed discussion was needed on how to manage these possibilities.

In response to questions from members, the Acting General Manager, City Transformation explained Council Building Inspectors had been carrying out swimming pool inspections as required under the Building Act to ensure pools were fenced and safe. She said a replacement swimming pool inspector was currently being trained. She advised that swimming pools were only inspected every three years and recent staff shortages had not compromised their safety. She agreed to find out more about the process officers would be undertaking to educate vendors on legislation concerning the sale of alcohol to minors. She added that the consequences of local licence suspensions and cancellations tended to be a good reminder to all alcohol licence holders.

Resolved: (Cr Cousins/Deputy Mayor Bassett)                 Minute No. PRC 19307

“That the Committee notes the contents of the report.”

Policy and Regulatory Committee Work Programme (19/808)

Report No. PRC2019/3/70 by the Committee Advisor

Resolved: (Cr Cousins/Deputy Mayor Bassett)        Minute No. PRC 19308

“That the programme be noted and received.”

Attachment 1

Position Paper on cats 2019.

a)

Recommendations from the District Plan Subcommittee on the Private Plan Change Request 47 Major Gardens (19/883)

Speaking under public comment, Mr B Desmond expressed dismay that Significant Natural Areas (SNAs) had been raised again. He thanked Council for supporting private landowners and for its apology. He added he did not wish to see the issue raised again.

The Chair said that officers would be in contact with the landowners and were awaiting the result of the Court action. He hoped that next month a dialogue could commence.

At the request of the Chair, the Acting General Manager, City Transformation responded to Mr Desmond. She advised that SNAs had been mentioned by the developer within the Private Plan Change (PPC) document. She said that the officer’s recommendation was to accept the PPC. She added that officers would need to ensure that any part of the PPC, which did not fit into the Lower Hutt District Plan (District Plan), would be amended, working with the developer.

Mayor Wallace asked that officers write to the landowners group to clarify that the reference to SNAs was raised by the private developer.

Speaking under public comment, Mr C Innes advised he was a member of the Wainuiomata Rural Community Association and spoke about SNAs being raised again. He said that he had spoken to the Strategic Advisor, City and Community Services in relation to ecology and landscapes and the Annual Plan. He had been advised that the Annual Plan process could not trigger a District Plan change. He added that he had not received any contact from Council’s District Plan officers prior to the Community Plan Committee meeting held on 11 June 2019.

At the request of the Chair, the Acting General Manager, City Transformation responded to Mr Innes. She advised that Council’s decision was appealed to the Environment Court. She said that non-District Plan work was run by the Strategic Advisor, City and Community Services. She added that officers were waiting for the Court decision, before any District Plan action could be taken. She further advised that the District Plan Review would take five years, with work to begin in the new year. She further added that consultation with the community would be undertaken as part of the review process.

Cr Cousins commented that there may be some confusion between the Annual Plan process and the process for District Plan changes. She advised that the non-District Plan measures were included within the Annual Plan. She added that a District Plan change was a long process and could not be actioned in time for an Annual Plan process. 

The Acting General Manager, City Transformation elaborated on the memorandum.

In response to a question from a member, the Acting General Manager, City Transformation advised that the developer was supported by a planning consultant. She added that a Council officer would attend the public meeting to be arranged with the Kelson Community Association.

In response to a further question from a member, the Acting General Manager, City Transformation summarised the process for a District Plan change.

Resolved:  (Deputy Mayor Bassett/Cr Sutton)       Minute No. CDC 19301

“That the Committee:

(i)    notes and receives the recommendations on the District Plan Review referred to the Committee from the District Plan Subcommittee (the Subcommittee) to be circulated when available; and

(ii)   notes and receives the report referred to the Subcommittee attached as Appendix 1 to the memorandum.”

ReCOMMENDed:  (Deputy Mayor Bassett/Cr Sutton) Minute No. CDC 19302

“That the Committee recommends that Council:

(i)       notes that Urban Edge Planning Ltd on behalf of F.L.Y Building Ltd has lodged a private plan change request, attached as Appendix 1 to the report, seeking amendments to the zoning of adjoining properties adjacent to Major Drive and Kaitangata Crescent, Kelson;

(ii)     accepts the private plan change request in whole;

(iii)   asks officers to formally ask the developer to arrange a public meeting to be hosted by the Kelson Community Association to ensure the people of Kelson can be informed, aware and have an understanding of the Private Plan Change; and

(iv)   asks officers to put it on the District Plan Subcommittee work schedule how to enable track connectivity in the city at the time of district plan changes.”

b)

Hutt Cricket Academy Lease Request - Hutt Recreation Ground (19/854)

The Chair advised that there had been issues raised in relation to this item.

In response to a question from a member, the Chair advised that elected members would not be involved in any negotiations on the matter. He said that they would only be involved in the discussion and consultation.

Resolved:  (Deputy Mayor Bassett/Cr Cousins)        Minute No. CDC 19303

“That the matter lie on the table:

(i)       to allow for further discussions and consultation with the relevant parties;

(ii)     that the Chair and Deputy Chair of the Committee, Central Ward Councillor, Cr Edwards and Cr Cousins be involved in the discussions; and

(iii)   that the matter be referred back to the Committee.”

The motion was declared CARRIED on a show of hands with eight for and two against.

5.

Proposed New Private Street Name - Subdivision of 157 Hill Road, Belmont (19/279)

Report No. CDC2019/3/145 by the Traffic Engineer - Network Operations

The Traffic Engineer - Network Operations elaborated on the report.

In response to questions from members, the Traffic Engineer - Network Operations elaborated on the criteria for naming a street after a person. He added that the Reserved Street Name list review was a work in progress which required assistance from other Council divisions with research.

Members expressed support for the motion and confirmed that relatives of Dr Sadlier and Ms Smith approved the use of their names.

Resolved:  (Deputy Mayor Bassett/Cr Cousins)            Minute No. CDC 19304

“That the Committee approves the names for the new private roads at 157 Hill Road, Belmont, Lower Hutt attached as Appendix 1 to the report as:

(i)       Richard Sadleir Way for the new private road (1); and

(ii)      Valerie Smith Lane for the new private road (2).”

Resolved:  (Mayor Wallace/Cr Barratt)                                   Minute No. CDC 19305

“That the Committee asks officers to continue work on the Reserved Street Name list.”  

6.

General Managers' Report (19/687)

Report No. CDC2019/3/142 by the Acting General Manager, City Transformation

Speaking under public comment, Mr D Innes expressed concern that Council was gambling with ratepayers money by subsidising developments. His view in relation to the Urban Growth Strategy was that developments would come on the market at the same time, which would create a bust, from the boom. He said that the infrastructure for the new developments was lacking and the streets were gridlocked due to poor planning. He added that Council should look after the existing ratepayers.

Cr Milne explained the development remissions scheme process and that it had closed on 31 December 2018. He said there was a pipeline of development in the city now, with residential and commercial premises to give the city a boom, with the developments to continue until 2027.

Speaking under public comment, Mr M Young queried the process that led to Court proceedings in relation to properties in Daly Street. He asked for clarification on the cycleways cost pressures and predicted costs.

The Chair asked officers to respond to Mr Young’s queries or to email him a response within 10 working days.

The Urban Design Manager advised that the current property owners in Daly Street were challenging Council. He added that Council decided that properties identified as important for RiverLink required the control of use of these properties. He noted that the Public Works Act had been used in relation to Daly Street and it was now subject to judicial review.

In response to a question from a member, the General Manager, City and Community Services advised that existing budgets were being used in relation to the upgrade of laneways.

In response to a request from a member, the RiverLink Project Director summarised his professional background.

In response to questions from members, the RiverLink Project Director highlighted his view of the positive points of the project and the challenge of the delay with the New Zealand Transport Agency (NZTA) decision on funding. He advised that the NZTA detailed business case was being progressed. He said the decision was likely to be made by the NZTA Board in February or March 2020. He added that Council and Greater Wellington Regional Council would then need to review the decision if two Councils continued alone with the project.

In response to a question from a member, the RiverLink Project Director advised that a further briefing with the Hutt Valley Chamber of Commerce was planned. He added that a newsletter was being created, to be promoted on social media, which would include photographs of the current geo technical work being carried out.

In response to questions from members, the General Manager, City and Community Services advised that there was pressure on the cycleways budget. He added that work continued with consultants on the cost implications with a timeframe of two to three months.

In response to questions from members, the General Manager, City and Community Services advised that the 14% increase in retail spend in the north east suburbs was very positive. He added there was a 3% decrease in Naenae, which was hoped to increase with the activation money recently approved by Council.

Cr Barratt commented that she knew of people travelling from Wellington to visit Naenae and supported the shop local signs.

Mayor Wallace encouraged members to promote Naenae using social media.

Cr Lulich expressed support for Naenae and hoped to see health initiatives introduced with the Central City Transformation Plan work.

The Chair thanked officers for the comprehensive report.

Resolved:  (Deputy Mayor Bassett/Cr McDonald)                Minute No. CDC 19306

“That the Committee notes the updates contained in the report.”

a)

City Development Committee Work Programme (19/686)

Report No. CDC2019/3/73 by the Committee Advisor

Speaking under public comment, Mr M Young requested an update on the city bus hub discussions with Greater Wellington Regional Council and timeline for reporting on the matter to the Committee.

Resolved:  (Deputy Mayor Bassett/Mayor Wallace)      Minute No. CDC 19307

“That the work programme be noted and received.”

Attachment 1

District Plan Subcommitee Report - Private Plan Change Request 47 Major Gardens

Resolved:  (Cr Milne/Cr Barratt)                                               Minute No. FPC 19301

“That the apology received from Deputy Mayor Bassett and Cr Barry be accepted and leave of absence be granted.”

Precedence of Business

Resolved:  (Cr Milne/Cr Sutton)                                               Minute No. FPC 19302

“That, in terms of Standing Order 10.4, precedence be accorded to item 6 dealing with Technology One Saas Phase One Project Update, prior to item 4.”

The item is recorded in the order in which it was listed on the order paper.

Final 2019-2022 Statement of Intents for Urban Plus Group, Seaview Marina Limited and the Hutt City Community Facilities Trust and the Local Government Funding Agency (19/859)

Cr Cousins declared a conflict of interest in relation to the Hutt City Community Facilities Trust (CFT) and took no part in discussion related to CFT.

Cr Milne declared a conflict of interest in relation to Seaview Marina Ltd (SML) and took no part in discussion related to SML.

The Chair advised that the CFT Statement of Intent (SOI) was not available to be considered by the Committee at this meeting, but would be reported to the next available meeting.

The General Manager Corporate Services elaborated on the report. He advised that the CFT SOI was not available due to adjustments being made in relation to how CFT was managed the level of support provided by Council and the amended timeframe for the Naenae Community Hub. He added that the CFT Board had not yet met to endorse the changes.

In response to a question from a member, the General Manager Corporate Services advised the only project planned for CFT was the Naenae Community Hub, which had been put on hold. He added that GymSports and the Wainuiomata Sportsville work awaited Council approval.

In response to a question from a member, the General Manager Corporate Services agreed it was good practice to have the SOIs finalised prior to the beginning of the financial year. He explained that resourcing challenges had resulted in the delay of the SOIs by several days. He agreed to reassess the timetable for the coming year to ensure the situation did not occur again.

Cr Briggs expressed support for the motion, as Urban Plus Group had noted there was work to be completed by Council in relation to housing. He added that a delay on the changes for CFT concerning sustainability and carbon zero targets would not have an impact as there were no projects planned to commence.

Resolved:  (Cr Milne/Mayor Wallace)                                       Minute No. FPC 19303

“That the Committee:

(i)    notes officers will best endeavour to distribute to members, the final SOI for the Hutt City Community Facilities Trust for the three years commencing 1 July 2019, prior to the Finance and Performance Committee meeting to held on 17 July 2019; and

(ii)   notes and receives the final SOI for the Local Government Funding Authority for the three years commencing 1 July 2019, attached as Appendix 3 to the report.”

ReCOMMENDED:  (Cr Milne/Mayor Wallace)                           Minute No. FPC 19304

“That the Committee recommends that Council:

(i)    receives and agrees to the final SOI for Urban Plus Group for the three years commencing 1 July 2019, attached as Appendix 1 to the report; and

(ii)   receives and agrees to the final SOI for Seaview Marina Limited for the three year commencing 1 July 2019, attached as Appendix 2 to the report.”

5.

TechnologyOne SaaS Phase One Project Update (19/880)

Report No. FPC2019/3/71 by the Acting Chief Information Officer/Business Transformation Manager

The Acting Chief Information Officer/Business Transformation Manager elaborated on the report.

In response to questions from a member, the Acting Chief Information Officer/Business Transformation Manager advised that a report was due in six weeks which would detail the next projects. He highlighted that all work for the year was contained within existing budgets.

In response to a question from a member, the Acting Chief Information Officer/Business Transformation Manager advised information was shared with other territorial local authorities and the process would continue.

Cr Edwards joined the meeting at 5.36pm.

The Chief Executive advised that Council would build on the success of the project, that digitising of Council information could lead to reduced costs and increased officer efficiencies. She further advised she was investigating the scope and ambition of future projects and that there would be some capital investment required to reduce costs in the future.

Resolved:  (Cr Milne/Cr Briggs)                                                Minute No. FPC 19305

“That the Committee:

(i)       notes and receives the report; and

(ii)     conveys its thanks and congratulations to the project team for completing a successful project on time and on budget.”

6.

Hutt City Council - Information on Options for Delivery of Council Housing (19/479)

Report No. FPC2019/2/79 by the Principal Research and Policy Advisor

The Principal Research and Policy Advisor elaborated on the report.

In response to a question from a member, the Principal Research and Policy Advisor advised that the housing needs analysis work in the city was tracking to target, with a draft report from the consultants being reviewed by officers. He added that additional data from Statistics New Zealand would be added and the final report would be reported to Council in due course.

In response to a question from a member, the Principal Research and Policy Advisor advised that the needs analysis work undertaken by the consultants allowed for recommendations on the types and quantities of housing required and the information would have input into the Housing Strategy. He added that so far the information did not present surprises as such, however the report presented the challenges facing the city in terms of housing supply and affordability.

In response to a question from a member, the Principal Research and Policy Advisor advised that the housing report currently used Census 2013 data and that Statistics New Zealand was working to close the gaps in the 2018 data. He added that the latter data would be ready between October 2019 and March 2020 and agreed issues around the 2018 census data could impact on policy work until the next census was completed. He also agreed to check for further information on the release of Census 2018 data.

In response to a question from a member, the Principal Research and Policy Advisor acknowledged that people were finding Wellington City, as well as areas of Lower Hutt, unaffordable and were moving further up the Hutt Valley. He predicted the trend would continue and stated that the regional housing market was important.

In response to a question from a member, the General Manager, Corporate Services advised that the ineligibility of Council to access the Income Related Rent Subsidy would equate to approximately $400,000.

The Chief Executive said that in terms of housing needs, Council needed to start with assessing what problem it was trying to solve. She added that the local, regional and national perspectives were important parts to the issue and predicted further important debate in the future.

In response to a question from a member, the Principal Research and Policy Advisor advised that there were measures in place to prevent housing stock being sold to a private entity and rents being increases. He said these included requirements to continue to provide affordable and/or social housing. He added that leasing rather than selling would allow Council to have a level of control.

In response to a question from a member, the Principal Research and Policy Advisor advised that there were measures in place to prevent housing stock being sold on if Council sold its stock. He said that Community Housing Providers were registered and their objectives needed to include providing affordable and/or social housing. He added that the difference between leasing and selling was that under a lease of the housing stock Council would retain a level of influence and control.

In response to questions from members, the Principal Research and Policy Advisor advised that the resourcing for a special consultative process would be in place should Council decide to sell its housing stock.

The Chief Financial Officer advised that it was a significant issue and would be incorporated in Council’s Long Term Plan.

In response to a question from a member, the Principal Research and Policy Advisor advised that the impacts of the proposed District Plan Change 43 (PC43) had not been assessed, but that Council’s work on plan changes and other housing work was part of the work for Council’s Housing Strategy. He said that PC43 had the potential to assist with delivering more affordable housing. He advised that it would depend on the type of housing developed and that there was a growing need in the city for housing for lower income households. He added that an evaluation of Council’s Urban Growth Strategy was currently being drafted.

The Chair commented that it was a significant issue for Council.

Cr Cousins advised that the Section 32 report for Proposed Plan Change 43 should have investigated the impacts of higher density housing along transport routes and around commercial hubs.

Mayor Wallace thanked officers for the work completed to date and expressed concern that the data being used from the 2013 census would not present an accurate picture of the real situation, as the situation had drastically changed over that period of time.

Cr Lulich stated that the report presented a difficult decision for the incoming Council and that the function of Urban Plus Limited (UPL) needed to be assessed correctly in order to deliver the best outcomes.

The Chair noted that UPL was a very small contributor to new housing stock in the Hutt Valley. During the previous 12 months there had been over 1,500 consents issued for housing units from various developers, compared to the 171 units currently owned by UPL. He said that private sector investment was key to housing supply and advocated for the District Plan to be changed to allow for higher density housing to occur. He further noted that Council’s Rates Remission Policy had been very successful in kick-starting investment in the city.

Cr Cousins maintained that the primary provider of social and low income housing was central government . She believed that Council’s Housing Strategy needed to continue to apply pressure to central government in this regard, including advocating for suitable programmes to be implemented.

Cr Edwards believed that there was a demand that Housing New Zealand was currently not meeting and there was a role for Council in providing social and low income housing.

Mayor Wallace advised that the future decision would be focussed around keeping or selling housing stock, with the option of reinvesting any sale proceeds into other social needs housing.

Cr Briggs stated that officers had advised that UPL was not a social housing developer and that it was originally intended to provide social housing for the elderly. He maintained that UPL should not be competing wih other larger developers but could operate in smaller niche markets eg, sustainable homes, small homes etc.

Resolved:  (Cr Milne/Cr Barratt)                                                Minute No. FPC 19306

“That the Committee:

(i)    notes and receives the information in the report; and

(ii)   refers the information to the in-coming Council for consideration.”

For the reasons the report provides information on options available with regard to the future ownership and delivery of Council’s housing stock. The information was requested by Councillors to assist with discussions on Council’s housing and its overall housing strategy.

The in-coming Council would either need to undertake a special consultative process or consult on options via an amended Long Term Plan process if it wished to make any changes to the current position.

7.

Risk and Assurance Update and Operational Risk Report 2019 (19/836)

Report No. FPC2019/3/140 by the Risk and Assurance Manager

The Risk and Assurance Manager elaborated on the report.

In response to a question from a member, the Risk and Assurance Manager advised that an internal anonymous process to report fraud incidents had been implemented She added that it was launched on Ourspace, it was distributed to Divisional Managers for dissemination and was regularly promoted throughout Council.

In response to a question from a member, the Risk and Assurance Manager advised that the likelihood of Council not being able to obtain insurance in the future had increased especially for infrastructure at risk from sea level rise. The Chief Financial Officer added that officers were working closely with regional colleagues on the issue and it was anticipated that insurance could be obtained for the next financial year.

In response to a question from a member, the Risk and Assurance Manager advised that PWC recently conducted a robust Fraud Awareness training exercise and such training would be undertaken regularly.

In response to a question from a member, the Risk and Assurance Manager cited the ways the risk concerning retention of staff could be managed. She elaborated on staff engagement programmes, performance partnership approaches, appropriate recuitment procedures, Living Wage and celebrating successes.

The Chief Executive advised that people were the greatest resource and that the staff base needed to reflect the community it serves. She further advised a report to Council would be reported in due course covering the topic.

Resolved:  (Cr Milne/Cr Briggs)                                                Minute No. FPC 19307

“That the Committee:

(i)    notes the information in this report; and

(ii)   notes the Operational Risk Profile 2019 as approved by the Strategic Leadership Team, attached as Appendix 1 to the report.”

For the reason that risk reporting provides the Committee with information to support its governance role. Periodic reporting is stipulated in the internal audit charter and the internal audit functional reporting line to the Finance and Performance Committee supports its authority, objectivity and independence.

8.

Internal Audit Plan 2019-2022 (19/837)

Report No. FPC2019/3/141 by the Risk and Assurance Manager

The Risk and Assurance Manager elaborated on the report.

Resolved: (Cr Milne/Mayor Wallace)                                        Minute No. FPC 19308

“That the Committee:

(i)    agrees with prioritisation of the internal audits; and

(ii)   approves the Internal Audit Plan 2019–2022, attached as Appendix 1 to the report.”

For the reason that the internal audit provides the Committee assurance to support its governance role and as stipulated in the internal audit charter, per the internal audit functional reporting line to the Finance and Performance Committee, which supports its authority, objectivity and independence.

9.

Carbon Targets for Hutt City Council's Council Controlled Organisations (19/891)

Report No. FPC2019/3/147 by the Manager, Sustainability and Resilience

The Manager, Sustainability and Resilience elaborated on the report.

In response to a question from a member, the Manager, Sustainability and Resilience advised that there had been no push back from Urban Plus Ltd (UPL) regarding carbon zero and emissions reductions conversations. He said that the Chief Executive of UPL was very optimistic of delivering on its Statement of Intent. The Manager, Sustainability and Resilience further advised that Housing New Zealand was moving to a HomeStar Rating of 6 for all its developments. He added that ANZ was currently offering reduced mortgage rates for new builds that achieve a certified rating of HomeStar 6.

The Manager, Sustainability and Resilience cautioned against under estimating the staff up-skilling required regarding zero carbon emissions.

Resolved:  (Cr Milne/Cr Edwards)                                            Minute No. FPC 19309

“That the Committee:

(i)    notes that the proposed Statement of Intent 2019/20 to 2021/22 for Urban Plus Group Limited now includes a requirement for any homes that have not already received resource consent to only use electricity or renewable sources of energy for space heating, water heating and cooking facilities;

(ii)   notes that new performance measures for the Statements of Intent 2019/20 to 2021/22 for the Hutt City Community Facilities Trust and Seaview Marina Ltd have not yet been developed and officers plan to engage with the leadership of these organisations during the 2019/20 financial year; and

(iii)  notes that the finalised Statement of Intent 2019-22 for Wellington Water Ltd now includes a requirement to produce a carbon reduction plan during 2019/20, with a view to implement its recommendations in the following years.”

Finance & Performance Committee Work Programme 2019 (19/720)

Report No. FPC2019/3/72 by the Committee Advisor

Resolved:  (Cr Milne/Cr Barratt)                                              Minute No. FPC 19310

“That the work programme be noted and received.”

Attachment 1

UPL GROUP Statement of Intent 2019-2022 FINAL

Attachment 2

SML Statement of Intent 2019-2022 FINAL

Recommendations

It is recommended that Council:

(i)    resolves, pursuant to clause 17 of the First Schedule of the Resource Management Act 1991, to approve Plan Change 52 to the City of Lower Hutt District Plan, as outlined in Appendix 1 attached to the report;

(ii)   approves the affixing of the Common Seal to District Plan Change 52 in accordance with Standing Order 8.2, as set out in Appendix 2 attached to the report; and

(iii)  notes that a public notice will be included in the Hutt News on 13 August 2019 advising the operative date of District Plan Change 52.

No.

Title

Page

1⇩

PC 52 - Operative - Appendix 1 Operative Plan Change

102

2⇩

PC 52 - Operative - Appendix 2  Sign and Seal

116

Attachment 1

PC 52 - Operative - Appendix 1 Operative Plan Change

Attachment 2

PC 52 - Operative - Appendix 2  Sign and Seal

Recommendations

It is recommended that Council:

(i)    does not continue to appoint a trustee to Hutt Valley Tennis Incorporated (HVT);

(ii)   requests HVT amend its constitution to remove the requirement for Hutt City Council to appoint a trustee; and

(iii)  suggests HVT consider whether there is a continuing need for the Trustees.

For the reasons set out in the report.

No.

Title

Page

1⇩

Hutt Valley Tennis Incorporation Constitution

121

Attachment 1

Hutt Valley Tennis Incorporation Constitution

Recommendation

It is recommended that Council:

(i)      notes and receives the memorandum;

(ii)     agrees that Te Runanga o Toa Rangatira be appointed as a Mana Whenua Partner Entity, and that Te Taku Parai be its nominated representative and Naomi Solomon be its nominated alternate on the Wellington Water Committee;

(iii)    agrees that Taranaki Whānui ki Te Upoko o Te Ika be appointed as a Mana Whenua Partner Entity, and that Kim Skelton be its nominated representative and Kirsty Tamanui be its nominated alternate on the Wellington Water Committee;

(iv)    agrees that South Wairarapa District Council (SWDC) becomes a shareholder in Wellington Water Ltd;

(v)     hereby unconditionally and irrevocably approves and consents to Wellington Water Ltd (the company’) issuing the New Shares to SWDC and entering into any documentation which is required from time to time to give full effect to such issue of the New Shares attached as Appendix 10 to the memorandum;

(vi)    notes that pursuant to clause 5.1 of the company's Constitution, Council hereby waives its pre-emptive rights under section 45 of the Companies Act in respect of the New Shares; and

(vii)   notes that should it be required, Council confirms, approves and ratifies the company’s Board Resolution attached as Appendix 11 to the memorandum.

Resolved:  (Deputy Mayor Bassett/Cr Pannett)  Minute No. WWC 19301

“That the Committee:

(i)    notes and receives the report;

(ii)   agrees to recommend to shareholder councils that Te Runanga o Toa Rangatira be appointed as a Mana Whenua Partner Entity, and that Te Taku Parai be its nominated representative and Naomi Solomon be its nominated alternate; and

(iii)  agrees to recommend to shareholder councils that Taranaki Whānui ki Te Upoko o Te Ika be appointed as a Mana Whenua Partner Entity, and that Kim Skelton be its nominated representative and Kirsty Tamanui be its nominated alternate.”

No.

Title

Page

1⇩

Wellington Water Committee Report - Applications to Become Mana Whenua Partners - 12 July 2019

144

2⇩

Application from Te Runanga o Toa Rangatira

147

3⇩

2019 06 28 CM Wellington Water Application Form

150

4⇩

2019 06 28 CM Wellington Water Letter

151

5⇩

Wellington Water Committee Report - Proposal for South Wairarapa District Council ~ 12 July 2019

152

6⇩

Letter dated 7 June 2019 from David Wright, Chair, Wellington Water - Risk Assessment Report

158

7⇩

SWDC Risk Assessment Report for Council meetings

160

8⇩

Letter dated 26 June 2019 from David Wright, Chair, Wellington Water – Addendum to Risk Assessment Report

167

9⇩

Attachment to Letter - Addendum to Risk Assessment Report

169

10⇩

Shareholders Resolution in respect of issue of shares to SWDC

173

11⇩

Directors Resolution to Issue Shares to SWDC

175

Attachment 1

Wellington Water Committee Report - Applications to Become Mana Whenua Partners - 12 July 2019

Attachment 2

Attachment to report 19/865 (Title: Application from Te Runanga o Toa Rangatira)

Attachment 3

2019 06 28 CM Wellington Water Application Form

Attachment 4

2019 06 28 CM Wellington Water Letter

Attachment 5

Wellington Water Committee Report - Proposal for South Wairarapa District Council ~ 12 July 2019

Attachment 6

Attachment to report 19/861 (Title: Letter dated 7 June 2019 from David Wright, Chair, Wellington Water - Risk Assessment Report)

Attachment 7

SWDC Risk Assessment Report for Council meetings

Attachment 8

Attachment to report 19/861 (Title: Letter dated 26 June 2019 from David Wright, Chair, Wellington Water – Addendum to Risk Assessment Report)

Attachment 9

Attachment to report 19/861 (Title: Attachment to Letter - Addendum to Risk Assessment Report)

Attachment 10

Shareholders Resolution in respect of issue of shares to SWDC

Resolved:  (Mayor Wallace/Deputy Mayor Bassett)              Minute No. C 19201(2)

“That the apology received from Cr L Sutton be accepted and leave of absence be granted.” 

3.

Mayoral Statement (19/556)

Mayor Wallace read out the Mayoral Statement. He advised a workshop for Councillors on the ‘Let’s get Wellington Moving’ project was expected to be held in late June.

Cr Lewis advised that Ms Cynthia Gee, daughter-in-law of former Mayor of Petone Mr George Gee, had recently passed away. Cr Lewis said Ms Gee and her family had managed three businesses on Jackson Street and Ms Gee had made an important contribution to Petone.

Cr McDonald advised that her parents celebrated their 70^th wedding anniversary.

Cr Barratt expressed appreciation to organisers for the Symphony in the Hutt event that had been held at the Walter Nash Stadium on 17 May 2019. She noted it had been a wonderful evening with over 1,000 mostly local attendees who had attended at no cost.

In response to a question from a member, Mayor Wallace confirmed the Melling Link would remain the highest priority for Council until it was constructed.

Resolved:  (Mayor Wallace/Cr Milne)                                        Minute No. C 19202(2)

“That the Mayoral Statement be noted and received.”

15 April 2019

Resolved:  (Cr Cousins/Cr Edwards)                            Minute No. C 19203(2)

“That the minutes of the meeting held on 15 April 2019, with the exception of items 4a)-4f), be adopted.”

Item 4a)

Random Roadside Drug Testing Petition Report (19/281)

Resolved:  (Cr Cousins/Cr Edwards)                  Minute No. C 19204

“That Council endorses and promotes the petition attached as Appendix 1 to Report TRS2019/2/47 to introduce random roadside drug testing.”

Resolved:  (Cr Cousins/Cr Edwards)           Minute No. C 19205(2)

“That Council:

(i)   asks the Strategic Leadership Team to consider the wider issue of petitions in Council facilities; and

(ii)  considers whether a policy on petitions is required and report back to the Policy and Regulatory Committee.”

Item 4b)

Richmond Street - Proposed Mobility Parking Restrictions (19/313)

Resolved:  (Cr Cousins/Cr Edwards)           Minute No. C 19206(2)

“That Council:

(i)    approves the installation of P60 parking restrictions, Monday to Friday, from 8:00am to 6:00pm, on Richmond Street, Petone, as shown attached as Appendix 1 to Report TRS2019/2/56;

(ii)   approves the installation of a Mobility car park restriction, as shown attached as Appendix 1 to Report TRS2019/2/56; and

(iii)  approves the L-bar parking markings, as shown attached as Appendix 1 to Report TRS2019/2/56.”

Item 4c)

Gracefield Road - Proposed No Stopping At All Times Restrictions (19/314)

Resolved:  (Cr Cousins/Cr Edwards)           Minute No. C 19207(2)

“That Council approves the installation of No Stopping At All Times parking restrictions on Gracefield Road, Petone, as shown attached as Appendix 1 to Report TRS2019/2/57.”

Item 4d)

Queens Grove - Proposed No Parking on the Grass Restrictions (19/339)

Deputy Mayor Bassett declared a conflict of interest in the item and took no part in discussion or voting on the matter.

Cr Cousins noted enforcement officers had difficulty ascertaining who was responsible for damaged berms. She added it was a growing problem and needed to be looked at across the city. She suggested a report be provided for the incoming Council.

Cr Edwards suggested the investigation also consider whether cars might be allowed to partially park on footpaths, when not doing so would block the passage of vehicles.

Mayor Wallace agreed the matter of partial parking on footpaths was worth investigation. He noted narrow roads were a particular issue for those living on the hills.

In response to a question from a member, Mayor Wallace said he had recognised the issue of parking on berms might be wider than just Queens Grove and agreed the investigation should be extended to other areas.

Resolved:  (Cr Cousins/Cr Edwards)           Minute No. C 19208(2)

“That Council agrees that the item be referred to the incoming Council to investigate the wider policy implications of no parking on the grass and parking partially over footpaths.”

Item 4e)

Eastern Hutt Road - Proposed No Stopping At All Times Restrictions (19/359)

Resolved:  (Cr Cousins/Cr Edwards)           Minute No. C 19209(2)

“That Council approves the installation of No Stopping At All Times restrictions on Eastern Hutt Road, Taita, as shown attached as Appendix 1 to Report TRS2019/2/59.”

Item 4f)

Richmond Grove - Proposed No Stopping At All Times Restrictions (19/357)

Resolved:  (Cr Cousins/Cr Edwards)           Minute No. C 19210(2)

“That Council approves the extension of the existing No Stopping At All Times parking restriction for a distance of 11 metres to the north of the existing restriction on Richmond Grove, Petone, as shown attached as Appendix 1 to Report TRS2019/2/60.”

30 April 2019 

Resolved:  (Deputy Mayor Bassett/Cr Lulich)                Minute No. C 19211(2)

“That the minutes of the meeting held on 30 April 2019, with the exception of item 5, be adopted.”

Item 5.

Recommendations from the District Plan Subcommittee on the District Plan Review (19/490)

Deputy Mayor Bassett elaborated on the recommendations. He advised Council’s District Plan underwent a regular rolling review. He noted some of the District Plan rules were no longer complementary and a full review was needed. He said this was likely to be a five year project. He recommended a Council workshop be held to provide a broader understanding of the ramifications of the review. He added that Council hoped to work with Upper Hutt City Council so that regional District Plans could better align. 

In response to a question from a member, Mayor Wallace said discussions with Upper Hutt City Council had been informal. He noted the upcoming Mayoral Forum might be an opportunity to discuss the synergies and savings of a regional plan.

Resolved:  (Mayor Wallace/Cr Milne)         Minute No. C 19212(2)

“That Council:

(i)    agrees in principle to commence a comprehensive review of the City of Lower Hutt District Plan;

(ii)   asks officers to prepare a report outlining the rough terms of scope and in particular the financial resources known and required at this time for a District Plan review, to enable Council to incorporate it in its long term financial planning;

(iii)  asks officers to organise a two hour workshop to enable Councillors to become familiar and have a better understanding of the process of a District Plan review and the resources required, due to changes in legislation and the requirements on Council;

(iv)  asks the Mayor to enter into discussions with the Mayor of Upper Hutt City Council to investigate whether the District Plan review could be carried out as a joint project;

(v)   continues District Plan Changes that are underway until they are completed;

(vi)  carries over unspent funds from the District Plan budget 2018-19 into the District Plan budget 2019-20; and

(vii) instructs officers to prepare a comprehensive report for the incoming Council on all issues and implications for the review.”

29 April 2019

Resolved:  (Cr Cousins/Cr Edwards)                          Minute No. C 19213(2)

“That the minutes of the meeting held on 29 April 2019, with the exception of items 4i)-4ii), be adopted.”

Item 4i)

Proposed Alcohol Fees Bylaw (19/402)

Councillors Cousins and Edwards declared a conflict of interest in the item and took no part in discussion or voting on the matter.

Resolved: (Mayor Wallace/Deputy Mayor Bassett)
                                                                             Minute No. C 19214(2)

“That Council:

(i)    notes a ‘pre-consultation’ process has been undertaken concerning the proposed Alcohol Fees Bylaw and a hearing of nine submissions was undertaken on 8 February 2019;

(ii)   notes that the Hearings Subcommittee has recommended that the Committee recommends to Council that the proposed bylaw should proceed to Council;

(iii)  agrees to consult on the Summary of Information, Statement of Proposal and Proposed Alcohol Fees Bylaw (a draft of which is set out respectively in Appendix 1, Appendix 2 and Appendix 3 attached to Report PRC2019/2/61 subject to legal confirmation and any changes requested by the Committee) in accordance with the requirements of the Local Government Act 2002 by means of a special consultative procedure; and

(iv)  agrees to continue with the existing subcommittee comprising of Deputy Mayor Bassett and Crs Sutton and Barratt to hear submissions on whether an Alcohol Fees Bylaw is needed and then make recommendations to Council.”

For the reason that as a consequence of the Sale and Supply of Alcohol (Fees) Regulations 2013, The Sale and Supply of Alcohol (Fee-setting Bylaws) Order 2013 and the Local Government  Act 2002 there is a requirement to undertake the special consultative procedure when proposing a new Bylaw.

Item 4ii)

Heritage Policy (19/448)

Resolved:  (Cr Cousins/Cr Briggs)             Minute No. C 19215(2)

“That Council:

(i)    notes the results of the Citizen's Panel heritage survey and community engagement;

(ii)   agrees to the following definition of heritage values as a starting point for consultation on a draft Heritage Policy:

       Heritage value means possessing historical, archaeological, architectural, technological, aesthetic, scientific, spiritual, social, traditional or other special cultural significance, associated with human activity. (1992 Charter for the Conservation of Places of Cultural Heritage Value);

(iii)  agrees to the proposed approach to the development of the Heritage Policy which is that the draft heritage policy contain the following aspects:

(a)   clearly defines heritage and/or heritage values;

(b)   recognition and preservation of the importance of local stories and history, Council’s role in enabling this to happen;

(c)   recognition of mana whenua, their history, heritage and sites of significance. Intrinsic in this is the identification, management and conservation of significant Māori sites. All work must be completed with advice and direction from mana whenua;

(d)   recognition of important historical areas, buildings and sites of historical importance and Council’s role in protecting, maintaining and publicising these;

(e)   recognition of archaeological sites and Council’s role in protecting, maintaining and publicising these;

(f)    heritage collections of significance and how these are collected, stored and managed;

(g)   incentives focused on conserving built heritage and sites of historical importance;

(h)   residential heritage buildings of historical importance and financial incentives related to this;

(i)    Council’s relationship with Heritage New Zealand and other heritage specialists; and

(j)    public education about heritage in the city, the District Plan and the Resource Management Act; and

(iv)  notes that the incoming Council will need to be advised of any financial implications of the new Heritage Policy once it is agreed and will need to consider these in the 2020/2021 Annual Plan budget process.”

For the reasons that are outlined in the report.

2 May 2019

Resolved:  (Cr Barratt/Cr McDonald)                         Minute No. C 19216(2)

“That the minutes of the meeting held on 2 May 2019, with the exception of item 5), be adopted.”

Item 5)

Notice of Motion - Councillor Barratt (19/500)

Speaking under public comment, Ms B Jenson, Co-Chair of Youth Council, expressed support for retaining the private sale and purchase of fireworks. She said Youth Council had undertaken a Facebook survey of over 400 people and the data was available for Councillors to view.  She noted the majority of Youth Council members did not support a ban on private fireworks. She added that if the motion to ban private fireworks was agreed, Youth Council would be willing to work with Council on the issue.

In response to a question from a member, Ms Jenson predicted Youth Council would explore the issue further by looking at cultural celebrations and overseas responses to fireworks.

Speaking under public comment, Ms S Lewis, a representative of Youth Council noted that fireworks brought happiness to many people and carried warm childhood memories. She considered that most people used fireworks responsibly and enjoyed them for a range of celebrations and events. She said private displays were a highlight for many families. She noted most survey respondents felt the same and the majority had had positive experiences with private fireworks. She noted that those who were not able to afford transport to public fireworks displays they would miss out if private displays were outlawed. She did not believe a few negative experiences with fireworks could justify a ban but suggested looking for solutions to problems instead.

Speaking under public comment, Mr L Evison, a representative of Youth Council expressed support for greater limitations on the sale and use of private fireworks rather than an outright ban. He suggested several options to mitigate problems such as restricting the type of fireworks sold, the times they could be used and limiting sales to specialist stores. He added more restrictions could be placed on purchasers, such as requiring a licence to use fireworks. He concluded that limits, rather than bans, were a better way to address issues with fireworks.

Speaking under public comment, Mr P Mahowa, a representative of Youth Council, agreed that many low-income families would struggle to attend public fireworks displays. He considered that more education, particularly through school programmes, would lead to improved safety with fireworks.

Mayor Wallace thanked Youth Council for their input. He said the points they raised concerning education and the difficulty for some attending public displays warranted further investigation.

Cr Barratt elaborated on the notice of motion. She advised the motion had been in response to multiple appeals from the community. She said more appeals had been received since the matter had been discussed at the Community Services Committee meeting held on 2 May 2019. She noted Auckland City Council had voted in favour of the same motion with overwhelming support from the Auckland community. She added the Auckland community had expressed concern with fireworks safety and with their continual use throughout the year. She was not confident that education would prevent fireworks harm.

In response to questions from members, Cr Barratt acknowledged she was not against public fireworks displays in suburban areas provided they were organised appropriately. She confirmed she did not currently have written evidence to support her statements of harm caused by fireworks but agreed to provide it.

Cr Briggs considered the following local information was needed before a decision on the matter could be made:

·    the location of hot-spots for fireworks noise complaints;

·    the hospitalisation rate from fireworks and whether adults or children were affected;

·    the number of fireworks complaints reported to Council’s Animal Control division and whether incidents occurred over the whole year; and

·    whether fireworks caused issues for Fire and Emergency.

Mayor Wallace agreed more local information would be helpful to make an informed recommendation to Local Government New Zealand (LGNZ). He noted Council would be voting on the matter at the upcoming LGNZ Conference. He suggested the matter lay on the table until more evidence was available.

It was suggested the following information could be sourced to further inform Councillors on the matter: Accident Compensation Corporation records, hospital accident and emergency records, a survey including a Youth Council survey and advice from Council’s Noise Control officer.

Cr Edwards requested additional advice from officers regarding the feasibility of enforcing a private fireworks ban.

Resolved:  (Mayor Wallace/Cr Milne)       Minute No. C 19217(2)

“That the item be referred to the upcoming additional Council meeting.”

a)

Plan Change 52 Alignment of the District Plan with the NZ Heritage List (19/561)

Report No. HCC2019/2/87 by the Divisional Manager District Plan

Speaking under public comment, Mr M Shierlaw proposed that draft District Plan Change 52 be withdrawn. He believed the process of listing buildings as heritage properties should be voluntary. He did not consider the Petone Magistrates Court in Elizabeth Street, Petone (the courthouse) should be listed as a heritage building. He noted the courthouse was owned by WelTec who did not have the means to earthquake strengthen it and had considered demolishing it.

In response to a question from a member, Mr Shierlaw said that if the proposed District Plan Change 52 went ahead, the courthouse would be likely to be awarded Category 1 heritage status. He believed that Council would then be under pressure to strengthen and upgrade the building at considerable cost to the ratepayer. He considered it more beneficial to demolish the courthouse and turn it into a public space.

The Divisional Manager, Environmental Policy elaborated on the report.  He advised it would not be appropriate to comment on Mr Shierlaw’s comments since the matter was part of a quasi-judicial review. He noted Mr Shierlaw would have the opportunity to appeal the decision at a future time.

In response to questions from members, the Divisional Manager, District Plan advised that the owners of the buildings identified in the proposed District Plan Change 52 had been consulted prior to notification.  He confirmed there had been no objections lodged.

Cr Cousins agreed it was not appropriate to hear from Mr Shierlaw on the matter. She added that while resource consent hearings were quasi-judicial, District Plan Changes and hearings were different processes. She therefore considered it appropriate for Council to discuss the matter as a policy issue.

Resolved:  (Mayor Wallace/Cr Edwards)                       Minute No. C 19218(2)

“That Council:

(i)    notes the process under the Resource Management Act 1991 (‘RMA’) for Proposed Plan Change 52 Alignment of the District Plan with the NZ Heritage List;

(ii)   accepts the proposed amendments to the publicly notified text of Proposed Plan Change 52 as recommended by the hearing panel and outlined in Appendix 1 to the report;

(iii)  adopts the further evaluation of Proposed Plan Change 52 contained within Appendix 1 to the report and its conclusion that the plan change is appropriate to achieving the purpose of the RMA;

(iv)  adopts Proposed Plan Change 52 as recommended in Appendix 1 to the report (pursuant to clause 10 of the First Schedule of the RMA); and

(v)   rejects and accepts in full or in part the decisions requested by submissions for the reasons outlined in Appendix 1 to the report.”

b)

Delegations Register Review (19/565)

Report No. HCC2019/2/88 by the Executive Assistant, Corporate Services

The General Counsel elaborated on the report.

Resolved:  (Mayor Wallace/Cr Lewis)                           Minute No. C 19219(2)

“That Council approves the Delegations Register attached as Appendix 1 to the report.”

c)

Requesting Power of Attorney for Chief Executive and General Managers (19/530)

Report No. HCC2019/2/89 by the Executive Assistant, Corporate Services

The General Counsel elaborated on the report.

In response to questions from a member, the General Counsel advised that granting power of attorney would not mean two signatures were required for documents such as licences and agreements. He added witnesses to signatures were still required which would add rigour to the authorising process.

Resolved:  (Mayor Wallace/Cr Barratt)                          Minute No. C 19220(2)

“That Council:

(i)      grants powers of attorney to the Chief Executive and General Managers to execute deeds on behalf of Council;

(ii)     approves the form of power of attorney attached as Appendix 1 to the report; and

(iii)    authorises the Mayor and Deputy Mayor to execute the deed to give effect to the power of attorney for any person currently holding the role of Chief Executive or General Manager.”

Resolved:  (Mayor Wallace/Deputy Mayor Bassett)    Minute No. C 19221(2)

“That the minutes of the meeting of the Hutt City Council held on Tuesday, 26 March 2019, be confirmed as a true and correct record.”

Resolved:  (Mayor Wallace/Deputy Mayor Bassett)    Minute No. C 19222(2)

“That the minutes of the meeting of the Hutt City Council held on Tuesday, 30 April 2019, be confirmed as a true and correct record.”

25 March 2019

Resolved:  (Cr Cousins/Cr Edwards)                       Minute No. C 19223(2)

“That the minutes of the meeting held on 25 March 2019 be adopted.”

3 May 2019

Cr Cousins noted the results of regional waste water drug testing had recently been published, but that results for Lower Hutt had not been included.  She asked officers to investigate if drug testing had been carried out on Lower Hutt’s waste water system.

Resolved:  (Cr McDonald/Deputy Mayor Bassett)        Minute No. C 19224(2)

“That the minutes of the meeting held on 3 May 2019 be adopted.”

8 May 2019

Resolved:  (Cr Milne/Deputy Mayor Bassett)                 Minute No. C 19225(2)

“That the minutes of the meeting held on 8 May 2019 be adopted.”

8 May 2019

Resolved:  (Mayor Wallace/Deputy Mayor Bassett)                  Minute No. C 19226(2)

That the report of the meeting held on 8 May 2019 be adopted subject to an amendment to page 6 to read Mr Vinnie Tamihere instead of Vinny.”

10 May 2019

Resolved:  (Deputy Mayor Bassett/Cr Barratt)              Minute No. C 19227(2)

“That the minutes of the meeting held on 10 May 2019 be adopted.”

9.

Sealing Authority (19/381)

Report No. HCC2019/2/14 by the Executive Assistant, Corporate Services

Resolved:  (Mayor Wallace/Deputy Mayor Bassett)                Minute No. C 19228(2)

“That Council:

(i)    approves the affixing of the Common Seal to all relevant documents in connection with the items set out in Schedule 1 contained in the report; and

(ii)   approves the deeds executed under Power of Attorney set out in Schedule 2 contained in the report.

SCHEDULE 1 - General Sealing Authority

Subdivision related documents – including Easements to Council and Esplanade Strips

Standard easements and related requirements granting rights to Council as part of the subdivision process:

a)    Hutt City Council and Flight Limited
Subdivision consent 75 Wainui Road, Lower Hutt L19/146 + L19/147

b)    Hutt City Council and UPL Limited Partnership
Subdivision consent Avalon Park Drive and Jessie Donald Way, Avalon,  Lower Hutt L19/149

c)    Hutt City Council and Allison Jean Wright and Marcus John Smith
Subdivision consent 103 Taita Drive, Avalon, Lower Hutt L19/150

d)    Hutt City Council and Mathew Stephen Ross Allen and Jessica Anne Wildbore
Subdivision consent 67 Moohan Street, Wainuiomata, Lower Hutt L19/154

e)    Hutt City Council and RSMG Investments Limited
Subdivision consent 11 Randwick Road, Lower Hutt L19/159

f)     Hutt City Council and Property Design Limited, CMG Property Investments Limited and Enhance Property Design Limited
Subdivision consent 1112 and 1126 High Street, Lower Hutt L19/160

Agreement for Sale and Purchase

g)    Hutt City Council and Dale Hazle Gibb
509 and 510 Marine Drive, Sunshine Bay, Eastbourne, Lower Hutt L19/158

Discharge of Charging Order

h)    Hutt City Council and Stephen Lemon
17 Belmont Terrace, Belmont, Lower Hutt L19/157

Land Covenant

i)     Hutt City Council and High Holland Limited
Colonial House, 270 High Street, Lower Hutt L19/183

Schedule 2

Deed of Surrender

j)          Hutt City Council and Avalon Rugby Football Club Incorporated (ARFC) Fraser Park L19/148

Warrants Approved - Not applicable.”

Resolved:  (Mayor Wallace/Cr Barratt)                                Minute No. C 19229(2)

“That the public be excluded from the following parts of the proceedings of this meeting, namely:

10.  Committee Minutes with Recommended Items

a)             Policy and Regulatory Committee – 29 April 2019

b)       Civic Honours Committee – 10 May 2019

11.  Committee Minutes without Recommended Items

Finance and Performance Committee – 8 May 2019

12.  Minutes - COUNCIL

26 March 2019

30 April 2019 (Restricted to Mayor and Councillors)

11 December 2018 (Restricted to Mayor and Councillors)

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

This resolution is made in reliance on section 48(1) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or 7 of that Act which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as specified in Column (B) above.”

Resolved:  (Mayor Wallace/Deputy Mayor Bassett)                     Minute No. C 19301

“That the apology received from Crs Briggs and McDonald be accepted and leave of absence be granted.”

4.

RECOMMENDATION TO COUNCIL FROM THE COMMUNITY PLAN COMMITTEE MEETING HELD ON 11 JUNE 2019 (19/650)

Resolved:  (Mayor Wallace/Deputy Mayor Bassett)                     Minute No. C 19302

“That Council approves the content of the Annual Plan 2019-2020 incorporating the budget and other changes agreed to by the Community Plan Committee at its meeting held on 11 June 2019, including decisions made on the following:

(a)   Budget Updates - Report CPC2019/3/101;

(b)   Naenae Pool – Report CPC2019/3/100;

(c)   Jackson Street Programme – Extension of Area Subject to Targeted Rate – Report CPC2019/3/108;

(d)   Hutt Valley Tennis – Report CPC2019/3/58;

(e)   Petone Recreation Ground – Report CPC2019/3/59;

(f)    Southend Business Group – Report CPC2019/3/60;

(g)   Bell Park – Report CPC2019/3/104;

(h)   Te Whiti Park Proposed Extension – Report CPC2019/3/107;

(i)    Accessibility and Inclusiveness – Report CPC2019/3/110;

(j)    Homelessness in the City – Report CPC2019/3/109;

(k)   Council Contractors and the Living Wage – Report CPC2019/3/103;

(l)    Approval of Non-Financial Content – Report CPC2019/3/99; and

(m)  Further Information Requested by Community Plan Committee – Report CPC2019/3/102.”

Resolved:  (Mayor Wallace/Deputy Mayor Bassett)                     Minute No. C 19303

“That the public be excluded from the following parts of the proceedings of this meeting, namely:

7.    Community Plan Committee 11 June 2019 Recommendation to Council - Budget Updates 2019/20 – Commercial Underwrite (19/748)

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

This resolution is made in reliance on section 48(1) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or 7 of that Act which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as specified in Column (B) above.”

4.

Hutt Valley Tennis (19/777)

Report No. HCC2019/3/66 by the Acting Divisional Manager, Democratic Services

Speaking under public comment, Mr M Shierlaw questioned how large amounts of monies could be allocated to one sport when there was a clear conflict of interest from a Councillor. 

Mayor Wallace explained that Cr Milne had already provided an explanation of his declaration of interest and that Cr Milne would not be voting on the matter.

Mr Shierlaw requested that the original vote be revoked and no further discussion or voting be taken on the matter. He added he was opposed to the grant of monies to Hutt Valley Tennis (HVT), as many other sports clubs could benefit from the monies. He requested a transparent, contestable budget be developed for all sports clubs.

Speaking under public comment, Mr G Baird representing the Hutt Valley Tennis Association (HVT) explained the two issues facing HVT.  The first issue was that the building only met 15% of the New Building Standard and the second issue was the non-sustainable financial situation arising as a result of the Squash Club moving to Fraser Park. He advocated for an indoor tennis facility to be constructed.  He believed Council’s contribution of an additional $850,000 would enable a new facility to be constructed. He accepted financial decisions for the Naenae Pool complex would take precedence and explained the HVT project would complement the Naenae Pool.

In response to a question from a member, Mr Baird stated that HVT understood any funding decision made at this meeting would come with a caveat that funding for Naenae Pool took precedence. He added that HVT would welcome a decision of support as it would mean they could proceed with fundraising efforts. He clarified HVT understood the outcome of funding for Naenae Pool may result in no monies being available for HVT, but that if another nine months passed without any decision, HVT would close.

Speaking under public comment, Ms W Paulik, representing the Wainuiomata Tennis Club (WTC) advised they had been affiliated to HVT since 1954 and had made significant financial contributions to HVT in that time. She further advised WTC fully supported the proposal to construct ecologically friendly covered courts at Mitchell Park as they would be a huge regional asset providing for tennis to grow in the city.

Speaking under public comment, Ms M Fisher representing the Muritai Tennis Club (MTC) expressed support for the HVT proposal. She added MTC was formed in 1905 and was affiliated to HVT.

Speaking under public comment, Ms K Delahunty representing the Petone Tennis Club (PTC) expressed support for the HVT proposal and explained that PTC was formed in 1893 and was affiliated to HVT. She reminded members that HVT was not a club, but a vital community tennis hub for all clubs to meet and play tennis.  She urged Council to support the proposed covered court facility to ensure the sustainability of tennis in the city. She added the facility would meet Council’s key goal of providing for the wellbeing of all the community. She further added that an indoor playing facility would attract newcomers to the sport.

Speaking under public comment, Ms V Horrocks explained she was a member of the MTC and fully supported the HVT proposal. She recounted that people travelled great distances to train and attend tournaments at Mitchell Park.  She believed that it needed to become a regional tennis hub.

In response to a question from a member, Ms Horrocks said she understood that any funding would be subject to a caveat concerning Naenae Pool funding taking priority.  However, she challenged Council to make the HVT and Naenae Pool decisions without having an either/or situation.

Speaking under public comment, Mr J Lumis, representing the Stokes Valley Tennis Club (SVTC), expressed support for the HVT proposal. He advised that SVTC had been affiliated to HVT for 75 years and the proposal would substantially increase tennis membership in the city. He added that playing tennis aided health and wellbeing.

Speaking under public comment, Ms J Albert representing the HVT seniors and the Maori Tennis Association advised of her and her family’s great successes and achievements in nationwide tennis. She expressed support for the HVT proposal and explained it was vital good quality tennis courts were available in the city for all ages, including seniors. She highlighted the social benefits to playing tennis.

Speaking under public comment, Mr D Werry, a HVT Life Member, explained the history of Council’s involvement with HVT.  He added that Council fully maintained the Mitchell Park complex (grass courts, lines, soils and all the gardens) from 1925 to 1984. He further added that between 1984 and 2006, Council paid for two lots of astro turf surfaces to be laid and HVT was responsible for all maintenance of the facility. He highlighted the unfairness that this caused as other sports continued to have their grounds maintained by Council, eg rugby. He expressed support for the HVT proposal.

Speaking under public comment, Mr J Bilby, representing the Avalon Tennis Club (ATC), expressed support for the HVT proposal adding that a great facility was vital to develop tennis in the city. He advocated that tennis promoted team work, discipline, commitment, responsibility and life skills. He agreed with all other public speakers.

Mayor Wallace explained that his intention was to put the recommendations as contained in the officer’s report as a thorough debate had already occurred at the Community Plan Committee meeting held on 11 June 2019.

Resolved:  (Mayor Wallace/Deputy Mayor Bassett) (BY DIVISION)  

                                                                                                          Minute No. C 19301(2)

“That Council:

(i)    notes and receives the report;

(ii)   notes at its meeting held on 11 June 2019 it approved the content of the Annual Plan 2019-2020 incorporating the budget and other changes agreed to by the Community Plan Committee at its meeting held on 11 June 2019;

(iii)  agrees to revoke the resolution relating to part (d) Hutt Valley Tennis – Report CPC2019/3/59 of Minute No. C 19302, attached as Appendix 1 to the report;

(iv)  notes the reason for the revocation of the decision on HVT is to avoid any doubt or any uncertainty with regard to the question of a potential conflict of interest regarding Councillor Milne;

(v)   notes the timeliness of a decision being required for the Annual Plan 2019-2020 to be adopted prior to 30 June 2019;

(vi)  reconsiders the decision and:

(a)   approves an additional budget provision of $850,000 for HVT; and

(b)   notes that any actual financial commitment to HVT will be subject to various conditions including and not limited to:

(aa) formal approval of a final design concept;

(bb) evidence and comfort regarding the budget and in particular with regard to a final construction cost, and confirmed or committed fundraising (cash and in-kind);

(cc) evidence and comfort of the construction programme and methodology;

(dd) formal approval of a project governance structure and possible ownership;

(ee) a senior Council officer(s) sitting on an appropriate Project Control Group; and

(ff) formal approval of a business case that demonstrates the ongoing operational sustainability and maintenance of the facility by HVT; and

(vii) reaffirms the decision made by the Community Plan Committee at its meeting held on 11 June 2019 that future funding of significant and capital projects will be considered given the recent closure of the Naenae Pool and Gym complex and the likelihood for significant new capital funding being required, that any actual and final commitment to other projects be subject to a solution, including the funding of Naenae Pool and Gym.”

The motion was declared carried by division with the voting as follows:

Cr Milne abstained from voting on the above matter.

5.

Adoption of Annual Plan 2019-2020 (19/630)

Report No. HCC2019/3/120 by the Chief Financial Officer

The Chief Financial Officer elaborated on the report.

The Chief Financial Officer highlighted the reasoning behind setting an unbalanced budget and that due to the long term financial trends, the unbalanced budget should be approved by Council.

Resolved:  (Mayor Wallace/Deputy Mayor Bassett)                Minute No. C 19302(2)

“That Council:

(i)    notes that all required changes resulting from decisions made at the Community Plan Committee and Council meetings held on 11 June 2019 have been incorporated into the Annual Plan 2019-2020;

(ii)   resolves that it is financially prudent to have an unbalanced budget in 2019-2020 as detailed in paragraphs 7 to 9 of Report No: HCC2019/3/120;

(iii)  adopts the Annual Plan 2019-2020; and

(iv)  delegates the authority and responsibility for agreeing any minor editorial changes, correction of minor errors and sign off of final typeset document to an Annual Plan Subcommittee comprising the Mayor and Chairs of the Standing Committees (City Development, Community Services, Finance and Performance and Policy and Regulatory).” 

6.

Setting Rates for the Year Ending 30 June 2020 (19/784)

Report No. HCC2019/3/122 by the Chief Financial Officer

The Chief Financial Officer and the Rates and Receivables Team Leader elaborated on the report.

In response to a question from a member, the Rates and Receivables Team Leader advised that the differential rate for rural properties was different to other differential rates in operation, causing the 4% increase in rates.

Cr Milne, as Chair of the Finance and Performance Committee, congratulated the members and officers working as a team on achieving a disciplined budget round and juggling competing demands. He added that Council’s Financial Strategy had remained intact.

In response to a question from a member, the General Manager, Corporate Services confirmed he was confident all legalities concerning setting the rates had been met. He added a comprehensive review had been undertaken.

The Acting Chief Executive/General Manager City and Community Services agreed to pass on Council’s thanks to all officers.

Resolved:  (Mayor Wallace/Cr Milne)                                       Minute No. C 19303(2)

“That Council resolves to set the rates and add penalties to unpaid rates during the 2019-2020 rating year by passing the resolution:

SETTING THE RATES FOR THE YEAR ENDED 30 JUNE 2020

Targeted and General Rates

1.    In accordance with the relevant provisions of the 2018-28 Long Term Plan and the Funding Impact Statement including Rates for 2019-2020, the Council hereby resolves, pursuant to Section 23 of the Local Government (Rating) Act 2002, to set and assess the following Hutt City Council rates for the year commencing 1 July 2019 and ending 30 June 2020. All amounts are inclusive of Councils GST obligations.

(a)  A Targeted Rate (Water Supply Rate) set and assessed under sections 16 to 18 of the Local Government (Rating) Act 2002. The water supply charges for the 2019-2020 rating year are as follows:

The targeted rate for water supply is set on the basis of the following factors:

1.    A charge of $448.50 per separately used or inhabited part of a rating unit which is connected to the water reticulation system.

2.    A charge of $224.25 per separately used or inhabited part of a rating unit that is not connected to, but is able to be connected to, the water reticulation system.

(b)  A Targeted Rate (Wastewater Rate) set and assessed under sections 16 and 17 of the Local Government (Rating) Act 2002. The wastewater charges for the 2019-2020 rating year are as follows:

The targeted rate for the wastewater is set on the basis of the following factors:

1.    Rating units in the residential category will only be charged for one water closet or urinal, regardless of the actual number.

2.    Rating units in the business categories will be charged $478.50 for the first water closet or urinal connected to the wastewater system from each rating unit; and

3.    $239.25 for the second and each subsequent water closets or urinal connected to the wastewater system from each rating unit.

(c)  A Targeted Rate (Recycling Charge) set and assessed under sections 16 and 17 of the Local Government (Rating) Act 2002. The recycling charge for the 2019-2020 rating year is as follows:

(d)  A Targeted Rate (Jackson Street Programme Rate) set and assessed under sections 16 and 17 of the Local Government (Rating) Act 2002. The Jackson Street Programme charge for the 2019-2020 rating year is as follows:

(e)  A General Rate set and assessed under sections 13 and 14 of the Local Government (Rating) Act 2002. The general rate charge for the 2019-2020 rating year is as follows:

Rates Instalments

2.    The targeted rates and the general rate for the financial year ending 30 June 2020, as set out above, are payable in six equal instalments by the following due dates:

Penalties on unpaid rates

3.    The Council resolves, pursuant to sections 57 and 58 of the Local Government (Rating) Act 2002, except as stated in 4 below, that:

a)   A penalty of 10% will be added to the amount of any instalment remaining unpaid by the relevant due date above.

b)   A penalty of 10% will be added to the amount of any rates assessed in previous years remaining unpaid on 20^th August 2019.

c)   A further penalty of 10% will be added to the amount of any rates to which a penalty has been added under b) above and which remain unpaid on 20^th February 2020.

4.    No penalty shall be added to any rate account if:

·      A direct debit authority is in place for payment of the rates by regular weekly, fortnightly or monthly instalments, and payment in full is made by the end of the rating year.

·      Any other satisfactory arrangement has been reached for payment of the current rates by regular instalments by the end of the rating year.”

7.

Information on Declaring a Climate Emergency (19/691)

Report No. HCC2019/3/121 by the Manager, Sustainability and Resilience

Mayor Wallace agreed to hear the Students Striking for Climate Change (SS4C) as a deputation.  Miss S Carr and Miss E Norton spoke on behalf of the SS4C’s deputation.  Miss S Carr maintained it took a village to raise a child and that children should not be denied a future due to the inaction of politicians today. She strongly urged Council to make a decision today by declaring a Climate Emergency and agreeing to work with the community to become carbon neutral by 2040. She added that this would require continuous action from today and that Council had a responsibility to meet national and local carbon emission targets.  She advised SS4C would continue to fight until carbon emissions were reduced and investments made in the future for all tamariki.

Miss E Norton explained she was eight years old and wanted a future on planet Earth. She added that if action was not taken now, all plants, animals and humans would die and that she wanted to help stop climate change.

In response to a question from a member, Miss Norton explained that Council could take action now by making changes to the Long Term Plan, using renewable energy in all Council buildings and having a fleet of electric cars.

Mayor Wallace advised he had held preliminary discussions with the incoming Chief Executive regarding Council’s fleet vehicles.

Speaking under public comment, Miss E Briggs stated everyone needed to respect the environment to stay alive.

Speaking under public comment, Miss E Magnusson reminded members that emissions must be cut in half in 11 years and that the current legislation in the House was not strong enough to achieve this. She advised she was actively promoting climate change and the environment awareness every day.  She demanded Council declare a climate emergency.  She requested that Council cut emissions in half by 2030 and that all Council decisions from today be made with climate change in mind.

Speaking under public comment, Ms D Dunlop spoke about the psychological benefits of going into emergency mode. She explained that studies had shown when people were in an emergency situation they often worked productively and efficiently together. She added that under an emergency, issues were prioritised, there was a sense of purpose within communities and effective leadership was important. She urged Council to declare a climate emergency.

Speaking under public comment, Mr J van Lier stated that every action not taken now to mitigate the effects of climate change incurred a debt to youth. He urged Council to declare a climate emergency and said that Lower Hutt was especially susceptible to all forms of climate change.  He explained that C0² stayed within the atmosphere for thousands of years and in the past 100 years the levels of C0² had increased dramatically. He added that with these existing levels, the next two decades would be challenging, with increasing chaotic weather systems creating more frequent extreme weather events.  He urged that a target must be set and action taken now.

Speaking under public comment, Mr M Young, representing Generation Zero and Mr Arron Cox, explained the movement advocated for climate justice. He acknowledged the previous student public speakers and endorsed their comments. He asked that with the three Community Boards declaring climate emergencies, Council needed to acknowledge the cross section of the city’s population who were asking for a city wide climate emergency to be declared.   He explained that to maintain the status quo was not an option as it would create intergenerational debt. He requested that Council engage with and educate the public, with meaningful ambitious and necessary carbon emission reductions. He suggested actions could occur now within the transport, waste, land use and external contractor areas.

Speaking under public comment, Ms K Yung, representing the Petone Community Board (PCB), explained the reasons PCB had declared a climate emergency.  She urged Council to do likewise, adding that active carbon emission reduction measures were required alongside the declaration. She suggested that local focus groups could be an effective way to engage the community to help reduce emissions.

Speaking under public comment, Ms V Horrocks, representing the Eastbourne Community Board (ECB), advised that the ECB had declared a climate emergency for its area.  She requested Council act with urgency and do the same. She supported all of the previous public speakers. She advised that Dr Judy Lawrence would be guest speaker at the next ECB meeting to speak on the topic. 

Speaking under public comment, Mr M Gibbons, representing ECB, urged Council to declare a climate change emergency to allow actions to commence to avoid a major disaster in the future.

Speaking under public comment, Mr S Magnusson highlighted the dire straits the planet was in. He urged Council to declare a climate emergency and explained the growth of the negative effects of carbon emissions on the planet. He further urged immediate action and commitment by Council to aim for major reductions in emissions by 2030.

Mayor Wallace advised the recommendations contained in the officer’s report were to declare a climate emergency and would also include that the Chief Executive be asked to ensure the Long Term Plan addressed the issue.

Speaking under public comment, Miss S Lewis, Miss C Lawrence and Mr L Evison, representing the Hutt City Youth Council, urged Council to declare a climate emergency and take active and ambitious steps immediately to reduce carbon emissions in line with the carbon zero target by 2050. Ms Lawrence explained that one of the greatest things Lower Hutt offered was its environment and the Hutt City Youth Council endorsed the SS4C movement.

Speaking under public comment, Mr C Norton, representing Te Awakairangi Green Party, explained the increasingly exponential growth of the existence of carbon dioxide in our atmosphere.  He added that to take drastic action now to reduce emissions would result in the levels plateauing. He stated the planet had never faced an atmosphere like the one we were creating.  He asked that as well as Council declaring a climate emergency, that it ensured there were no more natural gas installations in buildings. He added other measures would be that the Council vehicle fleet be electrified, that all businesses be educated in how to reduce their emissions and that sequestration occurred. He requested foresight and leadership from Council.

Speaking under public comment, Mr C Parkin urged that a declaration of climate emergency occurred. He added officers should study how to ensure emissions were reduced by 2030.

Speaking under public comment, Mr P Glensor recounted the recent PCB climate emergency declaration and noted that action was needed within the next 12-20 years otherwise the planet would not be habitable in the future. He asked for leadership from Council and supported a climate emergency being declared.

Speaking under public comment, Ms T Kells explained she was acting independently of Hutt City Youth Council in urging Council to declare a climate emergency. She agreed with all previous public speakers and urged immediate action.

The Manager, Sustainability and Resilience elaborated on the report.

In response to a question from a member, the Manager, Sustainability and Resilience advised that if Council wished to reduce emissions at a faster rate then significant operational changes would be required and there would be a number of challenges to overcome.

The Manager, Sustainability and Resilience advised that areas where the greatest reductions could be achieved were in the operations of all pool facilities and Council’s vehicle fleet. He added procurement operations presented a challenge and also contractor operations to consider.  He advised collaborative work with Urban Plus Ltd (UPL) had commenced as it continually built, sold and maintained properties. He understood that UPL’s final Statement of Intent would detail a move away from natural gas installations in all new developments.  He believed a big challenge would be dealing with the landfill as it accepted waste from the entire region and beyond.  He stated investigations were commencing into ways to reduce emissions from the landfill and the cost implications.  He further advised that local authorities had far less scope to directly influence carbon emissions reduction than regional and central government. He added Council could facilitate reductions. He further added that all Council’s strategies needed to be brought into alignment so that they all advocated and promoted carbon emission reduction.

In response to questions from members, the Manager, Sustainability and Resilience confirmed that officers were in regular contact with other councils in the region.  He advised that requiring a new climate change item on all Committee and Council reports was a good idea and that officers were currently investigating the areas where most impact on reducing carbon emissions could occur.  He further advised having measurable key performance indicators and performance measures was important and needed to occur as soon as possible for all functions of Council.

Cr Milne suggested a way to show immediate leadership in reducing carbon emissions was to not provide councillor carparks for other than fully electric vehicles.

In response to a question from a member, the Acting Chief Executive/General Manager City and Community Services advised that the $6M profits from the Silverstream Landfill were channelled back into Council services.  He confirmed that to redirect these monies for carbon reduction iniatives would result in a reduction of service levels.

MOVED: (Mayor Wallace/Deputy Mayor Bassett)

“That Council:

(i)    notes and receives the report;

(ii)    notes that Council has started work on Climate Change issues;

(iii)  notes a comprehensive report will be presented to the Policy and Regulatory Committee in September on Council’s organisational emissions and a range of initiatives and projects underway;

(iv)  notes scoping for the development of a Hutt City Zero Carbon Plan is underway;

(v)   note Hutt City Council is working with colleagues in the region through the Wellington Region Climate Change Working Group;

(vi)  declares a Climate Change Emergency recognising that Lower Hutt City will be affected by Climate Change; and

(vii) instructs the Chief Executive to look at and consider any additional funding requirement as part of next year’s Council Long Term Plan to ensure a focus remains on this issue.”